001To the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right. So, the first order of business is the public hearing for the fire alarm and boiler repairs. So, I will open the public hearing. Can we read the notice? Yeah. Okay. Uh the notice states, "The Deerfield School Board will hold a public hearing on May 7, 2025 at 6 p.m. at the Deerfield Community School to discuss withdrawing $12,950 for fire alarm repairs and $7,259.71 for boiler repairs from the school building repair expenditable trust fund. Does anyone have public comments about the public hearing notice? Okay, I see none. So, I will close the public hearing. Um, unless anyone on the board wants to ask any questions, the
002the um the repairs that we just did on the last one, that wasn't for the boiler. Everything is up to date on that. So, everything's here for those two things. Okay. Yeah. So, the 7,000 here is for the newest boiler issue. We did have a public hearing like last month and that was for the boiler repair last year. Oh, okay. Yeah, I didn't real Okay. Okay. Anything else? Does this bring the whole fire thing up to date? Now, this closes out the fire panel better. This closes out the fire panel uh multi-year work. So you should not be hearing about the fire panel for some time hopefully. Okay. I will close the public hearing. I will now make a motion to withdraw. Should I do them separately or together? Um you can make it one.
003Okay. I'll make a motion to withdraw $12,950 as well as $7,259.71 from the school building repairs federal trust fund for the fire alarm and boiler repairs. I'll second take credit for that. Ellen or Missy? Oh, Missy. Give it to Missy. All right. Okay. All in favor? I I. Any opposed? All right, we will move on to minutes for March 19th. These should be the minutes that we that were revised after the last meeting. Does anyone else have any other changes? What date are we looking at? Uh March 19th. I don't see the change that I asked for. I saw the changes in the US. You do? Yeah. Because it says another issue is the students going in and out of the building during drop off and pickup times. My point was that the kids would
004not be going in and out of the buildings during drop off and pickup times. And also, it still says that there's no water in the modulars for our classes. And I did not say that. I mean, I know you changed it, but it's still under me. And I did. I listen to the video and I did retype it because like it's just your email. Yeah, students are still all right. Well, just let it go. But but whatever. I mean, that's not that wasn't my point and I didn't say that. So, [Music] you want to write on them. I did make the corrections with your email. It's not a huge big deal. So, would you prefer to wait, Helen, or do you want Yeah, I guess I prefer to wait because I mean the point of
005the the pickup and drop off times was I felt that that was a plus for having the music and the art out there. It wasn't a negative. Yeah. So, yeah, that's okay. I Yeah, if you can. Last year we had this issue. So yeah, you need to send a PDF, not just share the document because if Lexi prints it from the shared document and you change it, she won't know. Oh, I see. Okay, I'm sure. Okay. April minutes from April 16th. I will make a motion to approve. Is there a second? Okay, Nancy. Um, any [Music] discussion? Okay. All in favor of approving the minutes from April 16th? I none. Any oppose? Okay. So we will redo the March 19 minutes next meeting. All right, we are on to public comments. Wow, a very active
006room tonight. It's all about one agenda item. Yeah, everyone is here for agenda item number seven today. Okay. No public comments. All right. So then we don't need board discussion regarding public comments. That is um a new addition to our agenda where we have the opportunity to discuss public comments that are made so that we can answer questions or you know commit to looking into things and um discuss it. Yes. It doesn't it still won't like open up dialogue or but it just at least people know that we heard them and respond. It will be a a discussion of the board and I would also caution the board from um taking a lot of action based on comments that night. Like my recommendation would be to put on the agenda for the next time um
007because you know if it's not on the agenda then people don't know we're going to be discussing. So in in in that same breath, I think that something in the last meeting that happened um voting on the kindergarten, you know, I was totally caught off guard by that and not prepared for that. And I don't think that that was something that should have got voted on and my inexperience in this role. I should have made a motion to table that and I missed that opportunity. But I don't think that anybody should be, you know, bringing I know it's happened to me multiple times that I've brought up things that aren't on the agenda and wasn't, you know, encouraged to not talk about them, right? So, I agree. I think we probably should have pushed it
008to another meeting or put it on the agenda. So, I totally agree with you. Um, okay. Dearfield House of Representatives, we would welcome you to join us. all of us. Sure. So, thank you all for joining. Um, the board is always looking for ways to hear more from students and staff and so we thought this would be a great opportunity. I wanted to congratulate all of you on your recent election wins. That's very exciting. We'd love to hear what is going on with you guys and what your plans are. um want to introduce you first to Matt McCabe is um our world cultures teacher. He teaches middle school, sixth, seventh, and eighth grade. Uh he went to Mel's last year uh with the middle school team and came back with um they all came back
009with lots of great ideas and they were energized by things and one of the things that he really liked was uh a student council of some sort. Um he started working with administration about developing a what he wanted to call the Deerfield House of Representatives. Um which is like a a student council. Um the board is very interested to hear how the um group came to be um how the you know the meet what the happens during the meetings and um some things that you've done so far and some plans you have in the future. So Michael Gamash is here representing for eighth grade. Nora is here representing from six seven sixth grade. Sixth grade and Paige is here representing seventh grade. So somebody from each grade. That's great. Play it that way. Well, thank
010you Mrs. Whity because you just took over most of what I was going to say. Repeat it. Go ahead. Uh because they're going to do more of the talking, but I was just going to start with a little bit of how DHR began. Uh so you've kind of already introduced the the process, but the first step I took uh to create the student government was I did some research on it and I found like a national student council handbook and used that as a guide and the first thing I suggested was creating a constitution. So I enlisted the help of a bunch of eighth grade students, volunteers who were just interested. They came in and met with me several times a week during lunch and basically I pose a bunch of questions to them and
011say what should our constitution look like? I should meant to bring a copy of it, but uh then we wrote it all out, but they outlined the whole idea of what it would do, what the elections would look like, how many representatives would be on it, uh how they got chosen, and a whole bunch of rules about it. Uh and then we wrote it all up in a fancy format, and they signed it. Uh so then we held elections in January. Uh basically, it set up that uh we decided three representatives from each grade would be selected, two of which would be chosen by the student body, and then staff would get to select a third representative. Uh so I have a total of nine uh students on uh the Deerfield House of Representatives and
012we started meeting in February would be our first meetings. We meet twice a week um on Tuesdays and Thursdays and uh we have a selected like a rotation of a speaker of the house where one of them will kind of run the meeting uh for that day. We have dedicated notetakers and we keep minutes during each of the meetings to keep track of what we are doing and that kind of gives us an outline for it. So each one of them is going to kind of update you on the some of the projects we've worked on, are working on, and plan to work on. So you want to go first, Michael? So um Michael de um I helped plan the uh janitorial appreciation day. Um it was just to, you know, help uplift the janitors
013because we have teacher appreciation day, but you know, janitors kind of get left out. So I think it's kind of nice to include them in that. Um, we supplied baked goods, I think some candies and sweets, um, cute little trash can cups. And we decorated the cafeteria for all of them, which was actually pretty cool. And we, um, put together a nice, uh, presentation, like a slideshow of a bunch of students, students and staff saying, you know, thank you for your service. Um, yeah, that's perfect. Great. That's awesome. You want to do the second thing we also did? We I well Mr. McCabe's idea really um it was a babysitting night and so basically was it two weeks four weeks? Yeah, about that. Four weeks ago roughly we hosted a babysitting night so parents could
014drop off their kids, you know, spend a little time together. I think it was two two and a half hours. Yeah, two and a half hours roughly and ended with a movie. But to start we um started in the gym. Uh we had board games on the stage. We had you know running games, activities like that. Um did we divide the we divided the gym in half. Um we did a bunch of different games and s such there. Um we did the movie Lorax, you know, nice fun little movie at the end. I think 16 kids in total came. $155 raised. So, it was, you know, designed for a fundraiser for the student council and just to have some money for future events. Cool. Sure. Um, so I'm Nora and another project that we've been
015working on is we've had a small group of like three kids. It was three kids and um they have done research and they created a presentation to convince teachers to allow gum chewing. Yeah. Um and they had like a practice presentation where like a few teachers who were available to come came and they just kind of practice presentation presentating and then they took the feedback that the teachers had to make their presentation better to convince those teachers who might not really want gum chewing. And um we also kind of wanted to like put it out there as like a trial run for the rest of the year because um a lot of teachers say like oh gum get stuck under desks and like not far away properly but we haven't really had the chance to
016show them that that's like not what we're going to do. So we wanted the rest of the year to be a trial run. Awesome. So it has a decision been made? No. No. Still a work in progress. They're still waiting the final presentation. Um and we're working one of the projects we have is a tutoring club. So it would be like uh students who are maybe better in certain subjects might be paired with students in lower grades who might like want or need a little bit help in some subjects. um and they could do like sessions in the library because the library already um allows students to come in and work. So, we were just going to make that like more publicized and easier access. Um and students could do it during like lunches and
017resources are shared with the seventh and eighth grade. So, they could pair up like eighth graders and seventh graders could pair up during then. There's also study labs that they could find time for. Um, and it's mainly focused on more of like the middle school, but um, we have made forms for signing up to tutor and signing up to be tutored and we're planning on putting them in all the like gradewide um, Google classrooms and we're also working on some posters for that. Um, and then we also have a future project that we're working on that's um, we're planning on having a blood drive. So, we're gonna work with the Red Cross and Community Church and so we can have the community like whoever wants to they can come and donate blood and um they
018can help save lives and so we haven't started that project yet. Awesome. Does somebody want to speak to the how you solicited some of how you got some of your ideas? That was at the very beginning. It's like one of the first things. So, we had one of our representatives for the eighth grade, uh, Ethan Langlos. He created a um, form form, a Google form. And so, basically, it was like, what's your name, what's your grade, all that? And it was like, what's your idea? I think it was up to two ideas and two reasons why your idea would, you know, help the school. Uh, Mr. became kind of coupled through them, you know, suffered through the good and bad ones. Lots of backwards hat, lots of hoods, hoods and flag football, but um we
019got a couple of good ideas from that. I think that was the janitors and that was gum too. There might have been the tutoring one, but that was mainly kind of how we got most of those ideas. talk about the suggestion. Yeah. So, we also um had it was me, Paige, and was it Abigail? Yeah. We all made free suggestion boxes that they're put around school that um kids like their slips and you can put your suggestions in there like as another way is if you didn't know about the computers, you could do it like on a piece of paper. Um, and we collect those like every meeting or every other. Yeah, at least once a week. At least once a week during our meeting and we just read through them. Sometimes we'll just like
020throw away the ones that say like, "Oh, ice cream every day." That's not Any other questions? Yeah. Um, I would love to hear a little bit about the platforms that you ran on when you were campaigning. What when you camp? Um, maybe you can talk about the campaigning things that you did in order to get elected like or maybe some of the messages that you started. I thought Ethan had a poster. That's the only way I knew there was a campaign. I think a lot of the eighth graders did posters. I don't know about sixth and seventh graders, but eighth graders mainly put posters on these couple of walls here. Um I think a lot of I don't know about the seventh and sixth groups but I know for eighth grade alone a lot of
021the you know people running went for like an idea or two that they could you know improve why they should like you know there's um you know if they're you know good at talking like good at listening good at you know kind of you know putting a face forward and kind of being like a general face for the public are And that was like a big part of that for the eighth grade alone. Um, we also wrote like essays. I know in seventh grade we had time to do it. I think in the other grades it was more like a do-it-yourself thing, but we wrote um like you would write an essay stating like why you were good like things about you, like good qualities about you. um we all chose like a central idea
022or two to base ourselves upon and we would like dive into that idea and so we did that too and we would speak like we had like a speaking one who had an essay and wanted to run would like come up and they would they would read their essays to everyone. Yeah. All candidates had to do a speech to their grade level. Was that a speech, a video or Um, like pretty much everyone who was running did posters and they were all in like the same area so you can just like read each one. Like I tried to space mine out just to be different. But um and then some kids we had the option to do like a campaigning video but I only think that like three people three people did I didn't want
023to do it but and then uh the other thing like can I we weren't allowed to like sabotage anyone or like in our campaigning video like oh Michael is a terrible listener and he can't even talk like why you ever built for him? Like you can't do that. You also like like so it has to be really like I guess like a healthy campaigning. It's a good way to put it. Yeah. No cupcakes. Amazing. Well, I would like to commend you all for getting involved and getting involved in public service. Like the town of Deerfield and the school all really rely on people getting involved. Um so I would implore you to to stay involved in your community, in your school, and um keep going. It's a it's a great way to give back. I
024think it's great that you all making this presentation. And I know when I was your age, I wouldn't have had the confidence to come before this board and make a presentation. So that's great. We appreciate it. And you know the board, the school board is involved with setting a lot of policy for the school. A lot of boring decisions, a lot of boring meetings. But if there is a way that the board can help you, we would love to have you come back and, you know, and we will help you try to facilitate anything you guys are trying to do. Um, we'd love to have students here and get updates from you guys. Last thing I'll say too is you only get to see a third of our group. Unfortunately, the rest wasn't able to
025make it tonight. But, um, I would say like for me, I was kind of nervous jumping into this with like students electing and such. I was like, I don't know who I'm going to end up how this could go. It could go terribly wrong. I'm so lucky that I have the students that I have with me because like these three are phenomenal. They just present themselves really well. The other six are just as great, too. So, like we've done a lot. We've done way more than I anticipated we would do in half a year. Um, and I'm excited to see what happens next year. We'll start it again in the fall, do a new round of elections, get a new group. We'll say goodbye to our eighth graders. But like, it'll be exciting to see
026how much we can get done in a whole year. Will the class grade reps stay or will there be whole new elections? Whole new elections. Wow. Okay. And we even wrote into the constitution term limits. Oh, wow. So that way it can't be the same people elected every single time. So like sixth grader, you'll have to decide. You can only serve twice. So if you get next year, that would be it. I'm going to run you. You're going to run all the music. That's the case. You get to run and get an eighth grade. Right. Right. Right. That's awesome. Yeah. I think personally like this was like an establishing year and I think I personally am really proud of all the stuff that we've done like setting up a food a black drive the first
027year pretty incredible and that could be like a yearly thing. The babysitting club that's also could be monthly talking about doing months like I took advantage of the babysitting club and I highly recommend it was great. It could be like a cycle like we could just constantly be doing the same things and then we could add I know like further years maybe like five years in the road it's going to be kind of hard to come up with some ideas but who knows. Yeah. Have you thought of connecting with other middle school student councils? Because ironically, we had the Three Rivers Middle School last night at the Peenrook School Board and I was just thinking, yeah, it's funny that it happened two nights in a row, but they shared a lot of their ideas and
028they're working with the high school students and it might be nice to kind of reach out and collaborate with them. Um, and they're in our our same SAU and we can exchange ideas. I've had that thought especially when I was forming it of reaching out like I know my daughter's school I live in Fremont so another very similar district they have a student council think that's where I got the parents I know they were doing it and um like I thought about reaching out to that teacher who's running it and being like what are you doing like tell me what I'm doing wrong and what else I could be doing differently so I don't know but it would be kind of cool to get the whole groups together yeah like the our school board has
029a a group called the executive board that meets with the other SAU boards. So you have sort of a saucer. [Laughter] Have you thought about getting ideas from staff as well as from students? Yeah. No, the staff were included. The forms that we sent out had staff and put on remember this was you know including your principal in your email because I didn't get the email thing and the reason why is Yeah, good point. Awesome. Well, thank you guys so much for coming. You're welcome to stay for the rest of the meeting. You also don't have to. Your choice. It tends to be boring. Thank you very much. Thank you. I know. I mean, I had kids that I saw. Perfect. Agenda review. We do need a non-public session under B and C. Sorry. Okay.
030And I have anformational item to add um from the conservation commission. Okay. Review of correspondence. Um I don't know if there was one. There was one. Okay. Mrs. Oh, the giving a bus. So, yes. Does anyone have questions about the bus situation that Miss K emailed us about? Oh, we lost the bus driver. We're still down the bus driver. She has returned. Okay. Okay. Tomorrow. Oh. busy morning. Okay. Thank you for keeping us updated. Thank you. Appreciate it. Okay. Uh, no consent items. Okay. We are on to immediate business facilities update. Um, so Mr. Mr. Koopas contacted me this week and asked if we could put the landscaping bids to the next meeting and I didn't see an issue with that. The contract doesn't start until July 1st and he was still trying to work
031on some things um for that. So, we'll we'll put that off. But I do have an update um about the modulars if I can share that. Great. So, Amber was able to speak to um a representative from Skavi this late this afternoon. So, this is breaking news. um and talk to them about both the lease and the carpet. Um so I think I would love to get input from from the board. Um their comment was they do carpets between five and seven years and we're sort of at the cusp of five years. Um we have some of the oldest modulars. Modells don't even have carpet anymore. Um and that we have Amber doesn't remember them ever raising the lease amount, the monthly amount, and she's been here almost 10 years. like they've done for us
032something that they don't do for other schools. Um, and she felt like she needed to report back to her supervisor, but she felt like if they got quotes and spent the money to replace the carpet, they may want to recoup that in our monthly rent. Um, so that led Amber and I talked about that and I told her it was nice that we had a board meeting tonight. Um because I thought depending on the number they come back with, we may want to consider Chris just getting quotes to get the carpet replaced and see how much that costs and is that better for us to just do it than have our lease go up. Um she asked us if we were going to be purchasing them and she said, "Well, not this year. We're going
033to go for it next year, but we can't guarantee that it will be um voted in." And then she did bring up that um if we changed the flooring then the maintenance would just be buffing and waxing um and that you know carpet is not not normal for a school anymore. Um, it's so if the board wants, we can ask Chris to get quotes for carpeting and whatever this is, lenolium tiles to see what the cost would be if we just took this on ourselves and wait to see what the modular company says when they come back. I'll give you their number. If they say, "Yes, we're going to raise your lease." We may just want to consider that. So, does that is that okay if we have Chris kind of work in conjunction? Yeah,
034I don't I mean I don't think that it I think that we were just trying to kind of get them on the hook, but I don't think that it's like dire that it gets replaced this year, right? I think it's good to have a number in the event we want to replace them. I don't know that it's something we would do. But the thing is if they would replace it and not up the lease, then that would be something they will up the lease. then we can say no. Yeah, I'll bring the information back to you once we get it. But I just want to fill you in on the information is good anyways. Uh because then if once we do buy it, if they don't do the carpet, then at least we kind of
035know where we're at with that in terms of the purchasing. So I think it's good to get a quote to what it would be to replace and put down. Yeah. Yeah. Okay. All right. I'll talk to Chris. We did we called Chris before the meeting to fill him in on that. So we'll get back to him. Did you have anything else for facilities? Okay. Um fiscal year 25 update. So this is a little preliminary because the um the PO is closed today as Trish knows, working very hard to get all the purchases in. Um so there's always a deadline from the business office that schools are cut off from entering purchase orders by a certain date. um so that we can sort of try to figure out where where we're going to end. Um purchase
036orders can still be done, but they go through the SA now. So instead of Trish putting it in, Kristine approving it, Amber will come to me and say, "The schools want to make a purchase. Is this okay with you?" So we don't cut off your ability to have things, but we do shut down the approvals at this level. So Amber um starting tomorrow can start pulling money over that hasn't been put in by the schools so we know what extra money we'll have. Um, as of tonight though, you have 377,664. So that should grow because after tomorrow she can pull money over that's not been expended from the building lines. So I will give you the new number when we have that. Okay. And there's still 250 of that, right? Right. Okay. Yep. Yeah. Yeah.
037That would come out of that. Yes. Yeah. And then are we going to maybe in the next meeting talk about um the the end of year? Yes. Like Okay. Yeah. We're hoping to because Brian has a couple of things. We always have to get grant graduation money because we lose that in the default budgets. Um so we are hoping to have some things. Okay. Okay. Uh board reports. Uh PTO is not here. They've been here all week. I'll be exactly meeting next week. Got it. Principal's report. Thank you. Um this principal report covers uh April 17th to May 7th. It feels like a short time, but it there's a lot going on. So, because May is May, um baseball and softball season is underway. As you saw saw, Michael, they finally had a game tonight
038and they won. Yeah, they won. Mercy ruled Penrook. Oh. Oh, I say nothing. Um, our softball team. They are one and0. They are one and0. Yeah. Also, and our and our softball team, um, we have not had a softball team in probably three or four years. That's awesome. Yeah. Um, it's just the nature of the beast with travel sports and things like that. Um, and we did have an interest from five or six girls. Um, I reached out to other schools in the area to see if we can create a Frankenstein. And, uh, we were able to pull off something with Nottingham. So, Oh, cool. Um, we have three or four girls from NAM and five or six from our school and we are now the Dragon Knights. That worked out nicely, right? Everyone comes
039together at some point. Um so uh so yes and they uh had only one game because of the lovely weather we've had and uh they very surprisingly won. We were very shocked. I don't think it was a mercy world but no no it was actually won a fantastic game for it's really neat like get this opportunity going. I don't know if it'll last. It's one year. It's several, but glad we were able. And everybody starts young. We had a volleyball team a couple years ago that wasn't winning and then they became undefeated in champions. So, um, excellent. Yeah, it'll be it'll be cool to see if we can keep growing this. Um, so, as you know, the Dearfield House of Representatives, they were here tonight, but they did hold their first custodian appreciation day. That
040was an idea that came from actually a student idea from that form that they had sent out when they first started. Um, I really want to thank the PTO who uh PTO donated money to help them purchase um streamers and just some decorations as well as to help purchase um materials to buy some gift baskets. So, they gave a gift basket to Chris Kufos. They gave a gift basket basket to Jasmine who's our daytime custodian. Adam is our um evening part-time evening custodian. And they also made a basket for Citywide with all kinds of things in it. So, it was really it was great. They were wonderful to work with and they were very appreciative of the staff and we tried to keep it a secret and I finally had to go tell Mr. Kufos,
041I'm going to call you in a minute and you're gonna come to the cafeteria and you're not going to ask why. He's like, what's the matter? What's the matter? No need to worry. You just will come. Do you understand me? He's like, okay. Um so, uh so on to um Thursday, April 17th, we had our annual fourth grade biography night. our former teachers and maybe former parents will know that night very well and upcoming parent. Um also um on Friday, April 7 18th, we had our parents night out. So that was two big events for the Deerfield House of Right Representatives right out of the gates and um like they said they had about 16 students. It was a little fundraiser for them to get a little um pot of cash going um for a
042student activity account and uh it was they were it was they were they were great about it. Monday, April 21st, uh we had our an author visit. As you know, Mrs. Mosu does the fundraising, the readathon with the students and raises thousands of dollars through that and has brought in tons of visiting authors at this point. Um the highlight of my life is that I got to read a book with Josh Bunk. I think it's going to be on my tombstone um in a million years. Um and Mrs. Davis joined me and Mrs. Mushu, but he read like the narrator part and we got to be the characters and I was joying. So, he's like I I'm like, should I talk like this? He's like, I think you got it down. Good to go. I
043was hoping you'd take me on the road with them, but that wasn't an offer. Um, also, um, we had a PAR educator appreciation breakfast that Monday, the 21st. Uh, thanks to our special education team. They put together a beautiful spread for our parent educators every single year. Um, and also that week of the 21st leading up to vacation, the staff participated in something called an underground spirit week. This has kind of caught on through the year, um, over the past year or two, the the staff participate in a spirit week and the kids don't have any idea what's going on. And then all of a sudden by Monday, they're like, "What's happening? Monochromatic Monday. Why are teachers all wearing the same color?" Then Tuesday they're like, "Wait a minute, they're all dressed in their pajamas
044today." And then by Thursday when it's drink anything from but from a cup and people are walking around with like a ski boot with their water bottle in it or a flower pot to drink water out of. Um they start to think, "Oh, I think I know they're pranking us." So anyways, that was a lot of fun and it was great for the staff. Everybody participated. It was it was great fun. On Wednesday, April 23rd, we celebrated our office staff for administrative professionals day. Oftentimes we are on vacation during administrative professionals day, so it was great to be in school so that they could receive um kudos in person. Uh Friday, April 25th, we held our monthly all school meeting. This was the Friday right before vacation. Our third graders hosted that meeting. Um that
045evening, the just do it in the anything magnets held out of school dance. They were very brave right before vacation. uh raised some last minute funds for um the eighth grade um all the eighth grade things and uh then we started April vacation. Um May has come in fast and furious. Um May 5th we opened the week with our library book fair. Our skateboarding unit has become begun in PE. Uh teacher staff appreciation has begun. That's where the PTO comes in. Um and all the Deerfield families for their contributions to celebrate our staff this week. So far we've been treated to a coffee cart. um on Monday, a dessert bar, and a flower bar on Tuesday. And today we had lunch for the staff. So, I know that a lot of people in the community
046prepare food, send it in. Um and Blooms and Brews uh sent in sandwiches, maybe salads. No, definitely sandwiches. And then Suzie made uh the most delicious cake. I had two slices. I swear it was only two. Heather Johnson said it was the most delicious cake she's ever had. She definitely she had more to say about that too, but that's enough for the camera. Yes, it was delicious. It was like chocolate with orange. Okay, you you know Susie Q does a great job. Tuesday, May 6th, last night we had our annual art show. This is every year on the Tuesday after vacation uh where the students are uh put art, their artwork is all over the building. Thank you to the families who came to support our student art artists and the PTO again provided cookies
047and lemonade because every good art show should have a little snack to go with it. Wednesday, May 7th, uh today our fifth graders started their 10-day visit to Starbase. Uh last time I mentioned that um they'll be going in two separate groups. So we have a team A, which is one fifth grade class and half of another. And then um tomorrow the other half and then the other class will go for so for team A and team B. They'll be going over the next several weeks. Breezeway Communication, I mentioned at the last board meeting, has funded the transportation. It was well, it was over $3,000 for that for them to get the kids for all 10 days. And so that would have had to come out of somewhere in our budget. And um last year
048I if I remember correctly, I think they we paid doesn't matter. Anyway, uh I don't remember how we paid for it last year, but this year Breezeway has funded the transportation. So appreciate this. Some upcoming things that are important for you to know um this week Thursday and Friday is tricky tray. The trays have been coming in. I think the office staff will be very glad that Thursday starts the Oh, and we have a trick or tray treat right here by Kendra. Awesome. A dragon. The right colors. I love it. Uh and all every every classroom does a tray. They send home uh notices to families. It's so appreciative the amount of things that come in and we're able to build a tray and the matt all the advisories do it as well. So in
049the middle school so it's great. Um Thursday uh May 8th our second graders will go be going on a field trip to Sco Science Center and our fifth graders will the second half team B will be going to Starbase. Um also this Saturday is the Southeast District Festival at Dover High School. This is when students all over the state, the top chorus students and the top band students all over the state come together at Do High School come together at Do High School and um they practice all day and then put on a concert at four o'clock in the afternoon for the public. Uh this year we have three students from our chorus. Leah C in seventh grade, Scarlet and Ivan from eighth grade are our chorus members. You know Ivan um and what's that?
050It's a gorgeous place. Yes. Yeah. And he really gets into it. He's very spirited. Um and then Elizabeth H. Mave L and Helen G are our band uh will be representing our band and they are all seventh graders. So um they are they had to um they had to uh basically try out for it and and they were chosen. So we're very proud of them. Sunday, happy Mother's Day to all mothers. Um, and next week, May continues to be May. But the biggest events are that on Wednesday the 14th, we'll start our spring concert um, rotation. So, our grades 1 through four will have their spring concert next Wednesday for 5:30 to 7. And then the following week will be our middle school band and chorus. Also, our sixth graders will be leaving next Wednesday
051for their Meo Vista overnight trip. Um, seventh grade is not going this year. They did the crossover last year, so sixth grade has taken it on. We were able to fund part of the Marav Vista trip with some grant money that was very helpful to offset the cost for a lot of families. Um, and so they'll be gone Wednesday, Thursday, and they'll be back on Friday afternoon. So that's all I have. Thank you. Curriculum review board. Oh, we don't need anymore here. All right, we are on to policies. Okay. Um, so I'll just go I don't know if I'm going to do them in the same order that they're on there, but um AC, which is uh discrimination. So right now our Deerfield District 1 is 2021. It seems like it's fine except we have
052to change names and maybe some of the addresses. Yeah. The So it ironically it the reg title N regs in 2020. we had that policy and then they changed and then they reverted back to 2020. So that's why the policy is actually not bad. Right. Okay. All right. So yeah, the only thing I saw was just the the um Oh, Nancy and I went through it and just the uh who the non-discrimination officer is. So that needs to get changed. Is that the only That's the only change, right? Yeah. The only the only thing I didn't check was if the address for the Office of Civil Rights is still the same, but I think it probably is. Yeah. and everything else is fine. Okay. Um then the ACR which is an appendix that goes with
053that um looks fine. I again the contact info has to change but is that something that we send out every year or something or that's just an appendix that's in our policy? It's an appendix in the policy. Okay. All right. So again it's the same thing. It just needs the people changed. Um ACA which is the grievance procedure for AC. Uh again, fine, but add in the district officer and they because they have like um the schoolboard association says it like the human rights officer this that they have like three different ones, but it's assistant super. We don't label them that way, but it is assistant super. Um the nursing mother one. What um we didn't get was the the DCS one was approved in January 24th. It looks fine. So, we're not really sure
054why are we looking at it again. Are there any differences? I didn't see any. And it was when was it approved? Uh, January 24. We I found two policies that were approved in 2024 that were not updated on the website. So, that might be one of them that got missed. Okay. Yep. All right. I looking through the one that the school board sent, it looked like it was identical. Okay. Maybe not identical, but pretty close. I guess we can just I guess we can just do that. There was something new though that added that they added to the nursing mother's policy I think in the last legislative session. Oh, okay. Well, then the new one looks fine. So, if we want to change it to the schoolboard one, that's fine. It needs to add in
055um we had like for the work hours for one year after pregnancy because they have that blank, but that's what our old policy had. Um student conduct. So that one, our DCS one was 2007 and the new one is a lot of difference. And quite frankly, when Nancy and I looked at it, we really thought that administration needs to look at it because it's got um like that you have a three- tiered support, that you do parent counseling, that you have action plans. Like I I don't know. I don't Yeah. We can we're meeting on Friday, so we can start looking at it. Okay. So yeah, you want us to just send you our feedback? That would be great. Okay. Um, and then the whole JIC stuff I I don't get it because the JICD
056was there when I, you know, when we look at it, I have notes on it. So, and it's missing now. So, JICD was one that got missed. You already approved it in 2024 and there were no changes made after that. So, we went back in our notes and you had already approved it. That's why we took it off. All right. So, we need to look at the school policy then and then look at the appendix to see if it's included in the appendix. You can resend the next three because they're all included in it. Okay. There's only one policy now, right? Yeah. Because A, B, and R because we could when we got together, we couldn't find it and then we're like we couldn't tell if the appendix were in included, right? So, that those
057are going to be recommended to be rescended. Okay. All right. um the the the New Hampshire school board JICFA which is student hazing that looks fine using theirs that would be replacing our um and the same thing I went through the JIC drug and alcohol abuse and that one is a different I I would go with Nancy and I didn't get a chance to look at all this but I I went and looked at it yeah on my own and um It includes like the our old policy includes stuff about the nurse and medications and stuff, but now that's in a separate policy. So, it makes sense to just go with the New Hampshire School Board Association one. And I did check the JLCD. That's the prescription one. And we do have that and it
058is up to date and had the things in it that the old policy had. So, that's everything I think. All right. Um I'm so just so we don't have to deal with this at another meeting, I'm going to make a motion to resend um JICD, appendix A, appendix B, and JICDR. Yeah, I'll second. Okay, any discussion? So again, these are all already included included in the new JICD in JICD. So these are unnecessary. Okay. All in favor of resending those appendixes. Appendices appendices. I I I. All right. The other ones we can move to third reading. Yeah. I'll check that nursing one again, Patty, just to make Yeah, if it changed, it should be in the yellow in the schoolboard association. If they make any changes, they usually make a note of it. Yeah. So,
059just before the next business meeting, the board should take another close look at everything. And if there's anything you want to change or add or have questions about email the policy committee the contact information be changed for the next. Yes, we can do that. I'll have Lexi update those because that's really all that we really saw in the first one. Greatformational items. Do you want to do the expenditure report or your other item first? Um expenditure report is self-explanatory. we published it just like we had planned to do. So, the month of April um has been posted and it's posted online. Um the otherformational item I just wanted to um bring to your attention um Trish passed along documents that were dropped off. Um so our um conservation commission is working um with a team
060to do a natural resources inventory. And what they're doing is um looking to understand deerfields um significant ecological um features like wild life habitats, natural um plant diversity. Um so they're they're what they need from me is to sign giving them permission to come on to our property. Basically, they don't they don't just come on. Um and they assured us that, you know, there's not going to be any signs that they were there. They're not going to touch anything, disturb anything. They're just really collecting data. Um, we won't be named specifically. They're just compiling everything like Deerfield has these things throughout the town. Um, so I'm gonna unless the board has issue. I was going to sign this and tell them it's fine for them to come on and look at I've gone to some
061of the meetings. Okay. So, yeah. And they they've sent it to some property owners throughout town. Yeah. Okay. Um, so it's not they're not um, you know, singling out the school. We got one from our house. Um, and they said it was going to just be a summary of the whole town, not Yeah, they're they're actually doing a training tomorrow night about how to use um an app that you can, you know, download information to them. So, then they get information on that as well. Yeah, they've been working on the natural resource inventory for a few years, I think. Do they do with that while school is still in session or I didn't I can certainly write and ask them if they want would come in the afternoon if the board thinks that that's more
062appropriate or during the weekend weekend or summer. Yep. I'll just ask them if at all possible. Please wait until students aren't here. Okay. I was going to have tricky tray, but I think we covered it. Make sure everyone does tricky try. Good stuff. Yeah, good stuff. Okay, we are back to public comments. It's good. Can I for informationational items just to go back? I'm sorry. Yeah, but I just want to let you know that I did contact the conservation commission and the energy committee about that piece of property. Okay, just so you know. And I just told them that we were just looking for ideas. We're not necessarily going to say that we will definitely do it because we do need the money, but just if they had some ideas. I haven't heard back from
063either group yet, but I also reached out to an appraiser in town and he's going to get back to me to see if if there's a fee or whatever associated with an appraisal. Okay, about how long ago did you contact them? Um, I went to the last month's energy committee and then um I ended up emailing Serita who's the chair of conservation commission maybe about two three weeks ago. They were gonna put on their next agenda. Yeah, I believe. Yeah, I just missed their meeting. So, always forget when they are. Okay. Public comments. Okay. All right. Then I will make a motion to go into non-public session pursuant to NHRSA 91-8 colon 3 section 2 small letters B and C. Can I get a second? Yes. Yes. Yes. Yes. Bye. Bye.