Hampton School Board SAU90 June 9 2026 Meeting

001I'd like to bring this meeting of the Hampton School Board um for June 9th, 2026 to order. And could we all please rise for the pledge of allegiance? >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. At this time, we'd um like to recognize our retirees from the school district. We have three retirees this year who probably have a con combined total service of I would say close to a hundred years. I mean they really they've they've they've been with us for a while and we're so lucky that we have them. So I'm going to start um with our food service director Mary Borg. And just some words about Mary Borg. So

002Mary was hired in 1997 by food service director Nancy Styles to work in the kitchen as the head cook. When Nancy Styles retired in 2004, Mary was promoted to food service director for the Hampton School District. She has served in that capacity since that time. I had the pleasure of getting to know Mary both in the kitchen and as a colleague when I joined the Hampton School District in 2000 as the assistant principal. both members of the Hampton community with a deep commitment to the schools. We became more than colleagues, we became friends. I have had the pleasure of working beside Mary as both a building and district leader. Mary cares about the students in Hampton. She is a supportive member of the leadership team, accommodating all requests for catering. Mary is both a responsible

003employee and a caring staff member. She is responsible for bringing forward many initiatives while building on her personal philosophy. Healthy kids equal healthy minds. Prior to coming to Hampton, Mary worked at the approved travel services as a bookkeeper administrator, corporate travel agent in Colonia, New Jersey, where she's from. >> You know, I just go in the archives and they just all kind of come out. Her educational background includes involvement with Penn State World Campus Team Nutrition Summer Institute program from the University of New Hampshire and the American School for School Food Service Association certification and sanitization safety and nutrition. Mary and her husband Clyde live in Hampton. They have three grown children who are married and live in the area. We look forward to Mary continuing her involvement in our Hampton community as both a

004resident and a grandmother of the Hampton School District. Congratulations to Mary Borg on her retirement and years of service. >> Did I get it again? Oh, yes. You dug deep. >> I dug deep. >> Thank you for everything. >> Appreciate you for my >> Okay. >> Oh, thank you. Thank you everyone so much. Uh I'm just so thankful for having such a supportive school board and I really really appreciate it. Thank you. >> Thanks Mary. >> Great. Thank you Mary. >> Next we'd like to recognize Melanie Liebonau. Melanie began her career in the Hampton School District in 1995. She was hired by then principal Barbara Apprentice to be the school secretary. She filled in from time to time during Phyllis Kho, the prior secretary's absence. Melanie had background experience working at the Barnard School in

005Southampton for principal Barbara Neap. She held various other secretarial assignments which include working at the law office of Edward A. Gage and exit in Shaw supermarket in Stratam and Derry. Melanie was described by former colleague Linda F. Farer as the law at the law offices of Edward Gage as a valued assistant, very intelligent, intelligent, flexible, works well with clients or the public who can be very difficult from time to time. She is exceptionally accurate in typing mathematics and her attention to detail is unquestionable impeccable. So she further described her as a wonderful presence. She's kind, considerate, and caring towards others and will be difficult to replace. This was said in 1992, and here we are, right? Same can be said as we think about Melanie and all that she's done. Many of her evaluations continue

006to state the same positive things. We will surely miss Melanie Liebonau. We are happy that she will continue to be a member of our community and grandmother to some of our Hampton students. We look forward to seeing her around given the wonderful presence, kind and considerate ways, and the care that she has for others. We wish you all the best in retirement. And thank you for your many years of service. >> Thank you. anyone. >> And last, but certainly not least, Allison Griffin was hired in 1997 as a third grade teacher by Principal Nancy Andrews at the Marsden School. In 2001, she became the library media specialist. Since then, Mrs. Griffin has been commended for her work in the holiday parades, schools of excellence application, and site visit in her work on completing phase one

007of the Marsen School playground project. Mrs. Griffin is a consumate professional as evidenced by her reviews and work. She is an integral member of the staff, extremely conscientious and hardworking, committed to extended learning opportunities, working collaboratively with her colleagues on many initiatives, including the fifth grade performances, field day, crackit tournament, and the variety show. She has hosted countless authors and book fairs while promoting a schoolwide love of literacy. She truly is the goddess of the media center. Mrs. Griffin's greatest accompl accomplishments include having um happy students who enjoy coming to school. This is her greatest accomplishment. She graduated from the University of Central Florida with her bachelor's degree in elementary education and from the University of New Hampshire where she received her master's degree. Mrs. Griffin will join her husband in retirement, John Griffin, where

008they reside in Portsouth. We will certainly miss you, Allison Griffin. Best of luck. >> Can we just get a quick picture of the retirees and maybe principles and assistant principles and maybe the school board chair just so that we can commemor commemorate this day? Thank you. Again, congratulations to all of our retirees. Enjoy. >> Yep. >> Yeah. >> Um, I'd like to just at this time open it up to any public comment from anyone that may be here on agenda items. And seeing that there's no one, we will try again at the end of the meeting. Uh we're moving on now to board committee assignments. Um do we have anyone here on the board that has some assignment things that they'd like to talk about? >> CIP, if everyone who needs to be aware is

009aware, but for the public, they changed um significantly how the capital improvements plan works this year. Um, so those our submissions are due soon. >> Yep. >> Um, mid July. >> I have nothing going on. >> I know. I'm sorry. Um, that's why I emailed you as quickly as possible as soon as I found out. But, um, we will CIP will meet again after all those submissions go through. We'll review everything. It'll be a lot more standardized this year so that all the departments are kind of on equal playing field. Um, and what I took from the last meeting is that any justification we want to make about like impacts on future budgets, like saving money, revenues, things like that, we should make that very clear in the supplemental information, even though there's not a

010clear place to put that on the form. If anyone is interested in learning more about it, on the planning board's website, there's a page dedicated to the CIP, and the form that we fill out and submit is there um that all the departments fill out. Okay. Thank you, Molly. Thank you. Anyone else have something? I can just say from the curriculum meeting that um we did a great revision, not revision, but we reviewed um the everyday math program and all the progress that's been made on that and it has been phenomenal. um all the progress we've made and next year starting next year we'll be working with uh Westad next generation science curriculum um materials and >> what was exciting to me is that the science conferences in Boston next March >> so I would

011recommend going to that because they're always fun >> um for New Hampshire School Board Association if anybody here has any ideas that they would like to put forward for a resolution uh we need to start thinking about that and get it done this summer um before the fall meeting and for uh professional development. Um I think the staff have pretty much finished meeting with administration to reflect on their goals that they set and um finish up their annual evaluations. Also, I believe I'm correct that the tracking of PD will continue for a year on frontline and then no change to vector. >> We are going to change to vector where we'll also have um they will also house our supervision teacher effectiveness plan as well. It's just a little more user friendly and we'll be

012better able to um track their PD through this program. So, it's going to be a better platform. I think it's going to work better. >> Is that starting this fall though? >> It will be. >> Oh, okay. For some reason, I thought I had another year on it. Okay. Anybody else? How about um recck department, PTA? Anything on that? >> They're all all set up and ready for the summer. Um PTA, I believe, did not meet today. They're done with their meetings for the year, but the color run looked like it was a huge success. >> Awesome. >> So, yeah. >> Good. >> Doing good. Getting ready for next year. >> Okay. Uh, anything on the pond? We don't know what >> the only thing on the pond is we are working on um wording

013for a potential warrant article for next spring. Um, and we are going to have meetings over the summer with um conservation and wreck and start discussing that. >> Okay. Um, I guess that's all of it needed to consider there. So, if we could please have principles and their reports, that would be great. All righty. Good evening. Um, over at Center School, it's just been a whole lot of events, events, and more events. Um staff have been doing a great job hosting all of those. Um we've had kindergarten concerts to wrap up the year. We had con ice day today. Last week we had field day. Um it's we've had stepup day. We've had registration. So just been very busy place. Um but all good stuff. Um just as we kind of button up the year

014and we're planning for for the fall as well. Um, I'd like to take the opportunity to thank all of our families and their um, collaboration and partnership for their students education. Um, we can't do this without the Hampton community. So, we really appreciate everybody going above and beyond for their kiddos. Um, report cards will come out on the last day of school if families have questions, comments, concerns, and I'm around throughout the summer and happy to um, problem solve anything that pops up. Um, and we're just looking forward to, you know, ESY settling into the summer and, um, you know, getting planning on for the next year. So, um, I attached a draft of our schedule where we're at at the moment and, um, if the board has any questions, I'd be happy to answer.

015>> Um, just an update on kindergarten numbers. >> Uh, we're at about 77 right now. So, slated for five classrooms. >> Okay. >> So, I think we're about 16ish per class. So, I'd expect a little over 80 based off of um last year's summer registrations. >> Okay, great. Does anybody else have any questions? >> Thank you. >> All right. Have a good night. Thank you. >> Hi everybody. Um yeah, it's June. It's wonderful time. Just the first to thank everybody that volunteered at our um field day yesterday. I think we had 94 caring adults and signed up to be part of it. It was probably four or five at every single station. It's just a wonderful event. The weather was great. Um it was just a really nice time to kind of wrap up some

016of the big things this school year. Some more wonderful events that are going on. Those tomorrow evening is going to be our celebration of learning. That's 5 to 6 at the Marson School. Um it's kind of student directed, student led. You come in and enjoy all the great stuff they've been doing over the school year. And then we'll come over to the Hampton Academy Auditorium at 6:30 for our fifth grade play. It's going to be another showstopper like always. Wonderful event. Um on Monday the 16th, we're going to have our fifth grade farewell. So fifth grade caring adults will show up between 1 and 1. And then at 1:30 we will try to bring the students down and start um so we can finish before the end of the school day. And then a couple

017of things will happen on the 16th. We'll have our final schoolwide morning meeting first thing in the morning. Um lot of great stuff happening. Mrs. Rea, you guys coming by? >> Yep. >> Okay, perfect. Um, nine o'clock start like always. Okay, awesome. And then that day, report cards will be issued, but also parents and caring adults will receive access to their students New Hampshire SAS reports. So, you can go on to the online portal and be able to um see how your students did in both ELA, which is a combination of the reading and writing assessment, and then math for fifth grade students. They will also have their science results um posted. And then if you can't access it or have issues, just contact the main office and we'll be able to help you out.

018But other than that, it's just, you know, it's going to be great the next week or so of school. >> Anybody have any questions? >> All right. Thank you. >> Hello. >> Um, yeah, to piggy back off what Mr. Mr. Robbitai said events, events, and more events. Um, coffee and conversation will be tomorrow from 10:00 to 10:45. I will send out a link if anyone cannot join in person. Um, grade 5 to 6 night was uh great to see all the parents come out for the event. It was stellar. Uh, great book fair to stock up for the summertime. Um, Memorial Day assembly was a big hit. Thank you to all the veterans who showed up. It was a really moving um really moving ceremony and assembly and the students did a great job. Uh

019great field trips from seventh grade and sixth grade. Seventh grade went to Alnoba. Uh sixth grade went to Star Island. Um and then on June 3rd we had America 250 celebration here which was an excellent time for uh students to um get to touch and play with different colonial uh toys and get dressed up in different attire. It was really great to see them all in the white wigs and everything like that. Um, and today field day was a big hit. I could not have been more proud of my staff. It was hot and everyone was great and everyone participated and we had a great event in the auditorium uh with a game show host that was super uh super fun and all the kids were enjoying it. Um, just a quick update from the

020meet of champions. We want to congratulate Colin Milberg who won the 100 meter dash just recently. We're waiting to find out more information. So, congratulations to him. And we have our outsiders day on June 11th, bridge building day for sixth grade on the 12th. Our eighth grade final assembly will be on June 15th at 6 p.m. So, we are excited about those events and excited to get to the summer work, too. >> Anybody have any questions? No. All right. Thank you very much. >> Thank you. Hi, I wanted to take this time to kind of follow up on our indicator 8 parent engagement survey that I mentioned last month. Um we did it has been I think officially tallied that we had a 32.96% response rate which is much higher than the overall state rate

021of just under 11%. Um so what I did in my report this week is I just indicated our overall scores. These are based on a four-point scale. Um, I'm not exactly sure how they're weighted because there are five options, but they're on a four-point scale. Um, so you can see that overall our responses were very positive. Um, the one area that dipped a little bit was the school team explains what options I have as a parent if I disagree with an IEP team decision. One of the flaws of this is we don't know how people responded to this. Were they saying no because they've not come across that? Um, is it is it something that somebody asked and didn't get an answer or is it that, you know, like I mentioned, they've just always agreed

022with the IEP team or they've discussed things and come to an agreement. But that's something that we're going to be more aware of moving forward into next year. Um, I've met with all of the building leaders about the results so that we can see are there areas we really need to look at developing a little bit more. Um, is there any PD we may need? So far, I don't I don't really see the need for that. Um, but making sure that parents have all of the information they need and paying particular attention to how we're presenting in meetings, knowing that when you're in an Eval team meeting and you have a 12 or 14 page report, it can be very overwhelming. So, keeping an eye on that. Starting July 1st, the survey will be open

023year round. Every district has its own specific link. So those will need to be posted where we have meetings and places so that parents can offer their input at any point during the year. And those will be continually tallied. I'm not sure exactly what that'll look like yet. We're waiting for a little more guidance since I don't know if they'll do our overall participation following June 30th. So if it'll be open July 1 to June 30th, but it will be open year round. Um, and then you know, we're just putting finishing touches on ESY. Since I wrote this, we did have some more apparent responses. So, right now it looks like we have about 56 kids participating this year. So, that's down a little bit because we're really making sure that the kids we are

024targeting are the students that really need the services the most. Thank you for make Well, I don't know if it was you personally, but I'm glad that that survey will be open year round so parents can, you know, access that. That's a good idea. >> It'll be good. >> Does anybody else have any questions or comments? >> What sample size does the 32.96% >> It went out to every family with a student in special education. >> Do we know the number there? So, do like do we just know how many people responded? >> We do not. So I we have right now roughly 184 identified students. >> Okay. >> Um so it went out if I had both parents emails. It would have gone to both parents. So somebody could have filled it out. >>

025Got it. >> Multiple times. >> Yep. >> Any other questions? Okay. Thank you very much. >> Um I had a quick question before Tim gives his maybe you would know. Does the N68 hours of hunger and food, does that continue through the summer? >> It does. >> Okay, that's what I thought. I just wanted to double check. >> Yeah. Okay. >> Hello. Uh, just to add a couple things to the board report for tonight. Um, we've been working to support all of the schools in their end of year events, recording concerts that have taken place over the past couple nights, and the event that'll be tomorrow night as well. Um, and then just wanted to share a couple of updates as far as endofear housekeeping. Um, as we start to collect the Chromebooks uh to

026end the year, obviously we're hoping that they come back in good working condition just as they were issued. Um, and that chargers are also turned in with those devices. If a charger is not turned in, uh, the fee for that would be $50. Um, and you could reach out to the main office or the technology office so we can discuss that as needed. Um, and just to follow up on Mr. Sadler's update about New Hampshire SAS results, they will be available through Alma. Uh, there's a single sign on button that is available. I believe we also used this last year for results. Uh, we will send out some guidance on how to access it and where exactly to look for it. Uh, but basically it's in the Alma portal. There's an option for test scores

027and then there's a button right in there that takes you right into the New Hampshire SAS parent portal system. And that's all I have. Yes. >> Just a very quick question. If you have a family that's experiencing financial hardship and perhaps has an issue finding or damaged Chromebook or can't find a charger, is there a separate contact that they're supposed to reach out to? Um, so they could still reach out to us and then we would coordinate with Emily Fixler, the social worker for the district. >> Anybody else have any questions or comments? Thank you. >> Thank you. >> Evening everyone. Um, as the school year is winding down, uh, facilities department is gearing up. Uh, we got quite a few, uh, projects happening this summertime. We've got the center school windows of the, uh,

028oldest part of the building. Those windows will be replaced. And then we have, uh, boiler, uh, being replaced, getting a little redundancy there. We did have, um, Charters Brothers out of Danville, New Hampshire. They won the Windows bid. I've been in meetings with them weekly um, gearing up for that. And then AP out of Hampton won the bid for um the boiler replacement. So I've been talking with Brian and getting things squared away there, too. And then just your usual stuff, still HVAC issues and warm buildings and cold buildings, but that's pretty much it. >> Do you have a full complement of summer help? >> Yeah, for the most part. Yeah, we do. Um we have three full-time, you know, college kids coming back. Um and then some part-timers, too. So, yeah. Okay. We'll be

029okay. >> Anybody else have some questions or comments? >> You good? >> Okay. Thanks. >> While Mary comes up, just one quick comment kind of related to your question about um in 68 hours of hungry. Gather will be moving their their mobile um >> food pantry thing >> too. What's that? Yeah, it's usually right here in the >> Yeah, it's going to be right here in the and the library will also be providing space where families can come inside and have a picnic with their food from gather. They'll be showing some reading rainbow video videos, things like that. So, a space inside to eat. >> Um >> the first day of that will be June 25th at 11:30, which is a Thursday. >> So, June 25th. >> Yep. >> And gather will be in this

030parking lot >> in the Hampton Academy parking lot. Yes. It's essentially a move. They're typically in the Hampton Municipal Lodge. >> And from there, they can come to the library. >> Yes, they can they can pick up their food, their lunches, and they can eat inside the library. So, a nice air conditioned spot to sit. We're going to show some reading rainbow videos and >> have tables or they can sit on the food, whatever around. So, >> yeah. And will that continue through out the >> I believe it continues until close to when school starts again and then they move back over to the to the lock. So, >> well, thank you to >> Sorry to cut in front of you, Mary. >> Sorry, Mary. Okay. Now, I would like to say a few words

031if that's okay. Uh first off, I would like to say thank you to this school board, past school boards. You've been so supportive of feeding kids uh and food service department. Thank you. Second, my leadership team. Oh my gosh, my leadership team. We have the best leadership team. They work hard. They dedicate guidance and commitment to creating a positive space for learning environment for our students. and I was very thankful to be a part of that team. And then I last but not least, my amazing food service staff. Thank you for all your hard work and dedication. From early mornings to lunch rushes, you ensure our students are wellfed and welcomed with a smile. I am grateful for your teamwork and commitment. I am proud to work with you. Your efforts often happen behind the

032scenes, but never go unnoticed. I'm proud to work alongside such an incred incredible group of people. You're truly awesome and our school is better because of you. So, thank you. Um, thank you so much. Did I thank the custodians? And thank you for my custodians. They work so hard. I appreciate their their hard work, their care and commitment to keeping our schools clean and safe. So, thank you everybody. And that's it. Now, do you want a little report or not? Would you like the debt now? >> I mean, we're still we're still a little bit over $5,000 and we're still trying to get the last minute monies in for uh student debt. So, me, myself, Emily, we're calling, we're still emailing, still texting, still sending notes home, but we're still trying. We still have a

033couple days left. So, >> okay. >> Thank you. >> You just keep trying till the last >> try again. >> Try until the end. >> That's you've done your best. >> All right. Thank you. >> And we know that. >> I do have a quick question sort of related to that. So, I know when the kids step up particularly up to to Winnate, they do sort of transfer those accounts. >> So, when a eighth graders, the positive >> monies move with the children, >> but that doesn't move with them. >> But that does not move. >> Yeah. They don't want to be collecting it over there. >> That's fair. >> Although that's another that's another conversation. >> Yep. >> Okay. >> Thank you. Thanks, Mary. >> Thanks for everything, Mary. >> My last school board

034meeting. >> I know, right? Bye. >> Thank you for um mentioning that, Wendy. That That's a good point. Okay. And we have no crying. Come on. No crying. You ready? Sure. Okay. >> So, it's been a it's been a busy um obviously few weeks with everything going on. Um just a couple other things that we've been doing is um continuing those partnerships and relationships with the Tuck Museum, Save the Sanford that we had a couple weeks ago. And also Mariah and I had the opportunity to go over to the seniors and do bingo at the recck department on those Fridays. So we had that opportunity to do that in the last couple of weeks which really enjoyed doing just kind you know some of the ways that we try to extend ourselves to the community

035and to just be good partners. Um you can see from my report that um we're we're grateful for the for the year we've had we've had a lot of support from the community. We've had a lot of support from our team and from the parents. So big thank you to everyone. Um we are believe it or not we're planning for the fall. It's hard to believe, but we are developing class lists. We're thinking about those new staff members and how are we going to onboard all of them. How are we going to support them with mentor relations? I know that u Mrs. Antico plays an integral role with all of that to ensure that people have the support that they need. So, we're excited about that. um and they've talked extensively about their transitions, whether

036it's two, three, five, six, the clapouts that we do for our Winnana High School students that come back, which we absolutely love. And then of course our eighth graders will also do the clap out for that as well. Um just all of those things that we hope help to ease the anxiety of those transition and also to prepare kids for their next steps, whatever those might be. um you know policies will continue to be on the forefront of what we do giving what will happen in the next couple of weeks. We're waiting to see what's going to be signed into law which will then create policies for all of us. So we're we're waiting to see where that all will land. Um we'll talk a little bit about open enrollment because that was one that

037was really on the fence, but I think we've we've been proactive in our planning. So, we do have uh a policy that will address that because we never know when that will we'll be dealing with that, but we are prepared for that, which is great. The fifth grade farewell, as Mr. Sadler mentioned, is coming up, as is the final eighth grade assembly on Monday. We we're looking forward to that. Um Mariah and I are already talking about um the budget for next year and the CIP as you mentioned that needs to be um prepared and shared with our budget committee. So we're working on that. Just some other things that are happening is that I will continue to be the chair for the Southeast next year. It's a two-year appointment or whatever it is, but

038I do have it's a two-year term, so I will do that again next year. and Mariah will serve as the secretary for ASBO, which is the business officials, which is great. It kind of keeps us in the know and um connected with with a number of people that are leading and working up on our behalf. So, it's it's kind of a good thing. It's a great thing, actually. Um, with that being said, we'll have a barbecue next Tuesday for our staff just as a way for us to come together as a community to just wish everyone well. We'll also have some closing remarks. We obviously invite anybody from the board who'd like to come. We really hope our chair will be there, but you're all invited to come. That's at 12:30 and there'll be a

039cookout. Um, I put some next steps as it relates to some of the work we've been doing with our district safety team. Um, we identified three goals for next year, including um, a safety evening for parents on October 15th. We've talked about having interact students provide babysitting, and we also will provide dinner as a way to see if we can try to get a few more parents out that might come out and removing those barriers with dinner and all of those things. So, we're hoping that might make a difference. We're also would like to work with Homeland Security on tabletop exercises. We're reaching out to I love you guys who are the people who are leading the way with reunification training. So, we're reaching out to them or in contact with them. So, just some

040of the things that we're doing. And then you can see from our mental health team made some really good um steps as it relates to our multi-tered systems of support. And so we are going to be implementing Wayfinder as a resource for our tiers two and three students. So our mental health team that would be our counselors or psychologists who will be working with small groups on those castle standards for students that need it who are identified through our saber screening as maybe needing um a little more support. And then you can see that obviously as Mr. Harrington shared he's got a number of projects that are upcoming um this summer that we'll be being mindful of as we are thinking about that. Moving on to curriculum, we talked a little bit about obviously the

041summer program is really trying to adhere to what it's supposed to be, which is really providing those students that would lose a year's growth over the summer with the support they need. So we're really prioritizing who who's coming so that we can give those students the extensive support that they need. So being mindful of that criteria and making sure we have the right people that are there. So as Dena explained and then as you know New Hampshire SAS window um has closed. Those results will be available to parents on the last day of school. We'll talk about that at our August board meeting. We'll do a presentation so we can take a look at how the cohorts are doing, how are we doing longitudinally. Lot of um talk in the nation around scores and that

042people are concerned about math scores, literacy scores. So I'm anxious to see what those look like. Um and I know that the principles are as well. So we'll dive deep into that during our retreat and then of course in August when we come back. So we'll be ready to share with you where we are. Um, we had a great conversation about our summitives. We talked about the STAR assessment. We talked about is this giving us what we want. Um we looked at two other assessment programs that other districts are using which would be the NWEAS which what we had used previous to the STAR and also I Ready but we as a district have decided to stay with the STAR assessment and what we are going to focus on next year is some professional development

043and training for some of those lead data people so that we can be sure that we're using those to their capacity because we found that there might be some >> you know ways that we could actually use those to help with data data-driven decision- making as it relates to student progress, closing gaps. Um, there will be some curriculum work this summer, small, but there'll be some. I know that principles are working with their teams to identify those areas that they want to really focus on this summer. So, we're anxious to see what will come from that work. And then you said, Andrea, we are we're working with Wested um next year and we're putting that proposal together. It came in a little higher than we had hoped. So we're trying to shave it down a

044little bit so that it um can be covered through one of our grants. And so we're trying to do that because we do want to be able to also attend the Boston the National Science Convention in Boston, which is just lucky that we're focusing on science and it's going to be in Boston. So last time it had been in um Nashville when they were um doing it last time. So it's kind of cool that it's in Boston this year. And then the other thing that we've been doing is looking at our supervision evaluation plan because it had been a while and we identified several areas that we really wanted to freshen including our competencies, peer observations, portfolio work as well as the goal selection. how um districts and how how the districts and how the

045schools goals should all align with our staff's professional goals. So, we talked a lot about that. So, the administrators kind of they led that work and we shared that work and now we're sharing it with our staff and we're looking for their feedback. That'll happen before the end of the school year. And then the plan is over the summer is to make sure we make the changes and so that it is ready to go for next year. So for August, September, we will be ready for that plan which will be um under the vector platform. So we're moving from front front line to Vector. So a couple things happening. We're freshening up the plan and we're trying to have it be more authentic with fewer formal observations and more opportunities for authentic feedback through walkthroughs,

046portfolios, and through peer observations. So giving staff some choice, differentiating it to meet everyone's needs, and I think the um staff who we had involved were pretty excited about the work. So we're looking forward to doing that. Um Mariah and I will attend the NASA, the New Hampshire School Administrators conference June 28th to July 1. Obviously, it's an opportunity to work with um fellow superintendent and district leaders and business administrators as we're thinking about legislation, safety, student learning, all of that. So, we're looking forward to that annual conference. And then we're planning, we're in, we're just about have our leadership retreat planned for July 14th through 16th. Um that will be at the Kerry Cottage in Portsouth which is pretty local but it's a nice spot. It's on the water. It's kind of in the

047bay in the back side of the Wentworth by the sea. So it's it's just a wonderful space. It's a nonprofit. It's very reasonable. Um at the same time it'll give us an opportunity to dive deeper into the work. We'll also have Primix come and do some training from the Atom group on cyber security. Really important. We'll also be looking at um our goals. We'll be looking at supervision and evaluation kind of those changes that are happening. So safety, we have invited um Chief Reno, Chief McMahon. They're going to come up for some time as we continue those plans as well. So it will be a busy three days um from 8 8 to 3:30. They'll be pretty full, but it'll be good. And that's that's really that's really it. Um you know the year will

048wind wind down but it will also give us time to take a moment and reflect and think about what are the next steps where do we need to move and then to regroup to be ready because it happens so quickly right July we have our summer programming and then in August we are gearing up for our students return. So, it's a whirlwind, but >> questions or >> anybody have any questions? >> It's a lot. >> It's enough, right? >> It's a lot. >> Yeah. >> Um, the I just had a >> What is it? I love you guys. What is that? >> So, this is a this is actually a national training that a number of the leadership team members had the opportunity to attend. There was one in exit. There was one in Pelum

049and it was a reunification training where we were assigned roles so that we could take a look and see how that would play out if we ever had to evacuate and then reunify, right? If we had to evacuate a building, let's say there was a chemical spill and we had to leave the margin school, right? Where would we go? How would we then connect our students with their parents, right? So, it's it's an opportunity to practice that with staff. We thought that might be the next piece of our training. And so these folks from I love you guys, they do a lot of that training. We've had the opportunity to participate, but we thought as we are wanting to have our staff catch up to where we are, we thought if they could come in

050and help us with that, it's just very organized. You know, you have you're the runner, you're the parent, you're the administrator, like everybody has these name tags and roles so they could see what that visually looks like. We talk a lot about muscle memory when you're doing drills um or you're in the middle of let's say bless you um a middle of let's say a hazmat spill people get they we never know how people are going to react right it we could have fight we could have flight we could have freeze it could be anything one of the things we talk about a lot from Alice training is this what we call muscle memory the more you do something the more comfortable you are doing it and so you develop what's called a muscle memory.

051So, by practicing drills and by practicing, you know, off-site evacuations, it gives our staff familiarity and comfort. And at the end of the day, they're the ones that are going to be leading it. So, we're not we're not ready to do it with children and we don't need to do it with children, but we need to make sure our adults, our staff feels comfortable, prepared, and ready. So working with obviously Chief Reno on this, our SRO's on this and we would like to work with, you know, somebody who's got a little more experience with this like the I love you guys. Um, so and there we we just thought it was great training. So does anybody else have any questions or comments? Okay. Well, right before the admin people down there leave, I'd like to

052say, and I think I'm saying this on behalf of the staff, I mean the board, you are amazing. You really are. You truly are. I know that we give a lot of kudos to the teachers in the trenches and the like and Mary said, the custodians and the food service workers, our administrative assistants, and I always joke sort of that without all of those people, the school wouldn't run. But obviously without your leadership um and the amazing job you do as leaders, you go about it kind of under the radar. You don't look for all the glory and and but you deserve it. You give these kids a safe, a warm, a special place to come every day and that makes a difference and that's what makes our school district so incredible and it's because

053of you and I truly truly thank you. I hope you have some time over the summer to get some relaxation in and recharging and maybe even a good night's sleep, Mr. Robbitai. But anyway, I I just really want to thank you so much on behalf of all of us for everything you do. I know you're kind of our unsung heroes with your you know, not all heroes wear capes, but you are truly our heroes and you do a great job and we do appreciate it. Thank you. Thank you very much. And on that note, we will move on to the consent agenda. >> Yeah. Yeah. >> And they can leave. >> Thank you. >> Um Oh, I'm sorry. Did anyone else have anything for Lois? >> No. Okay. I'm glad we're not doing the knee

054was no offensive. >> I know, right? >> I like the star better. Um, so consent agenda. Has everyone had a chance to look through the minutes, both public and non-public. And do we see anything that needs um needs fixing? The only thing I saw was on the the public minutes. The chair Shepard called the meeting to order at 601 instead of 701. But other than that, I didn't see any other places that there was a problem. Did anyone else see anything that needs to be fixed? >> Did that get fixed? Because mine say 6 p.m. >> Mine says 7:01, but it doesn't. Tuesday, May 12th. >> 7:01. >> Well, there. >> Oh, that's funny. It must have gone. >> It's under call to order. >> Yeah. >> Okay. On May 12th. >> Oh, it's in

055two different places. I'm sorry. >> Oh, sorry. Okay. Well, we got Okay. >> Yes. >> Anyway, it was very minor, but >> Where is it? So, I make sure I get it. >> It's >> actually >> Okay. I I will make sure I fix it. Yep. >> Did we call that one to order late? Because >> I was late. >> There was stuff going on. >> Yeah. It was just we everybody was >> I think you guys called it to order before I >> It was 6:01. It was it was just a minute late, but I guess >> tonight I was even more cognizant of it and like watching the clock. I'm watching the clock. >> Yeah, we'll make sure we get it. >> So, I would entertain a motion to accept the minutes both

056public and non-public from So, >> okay. Moved by Molly, seconded by Candace. All those in favor? Okay. Unanimous. Great. Okay. The next thing I would like to do is look at the donations that we have. Um we have some some from the PTA. We've got 950 to center for enrichment. 7 $70 from Hampton PA to Marston for the Marston mail. 400 from Hampton PTA to Marston for the Marston school clubs. 750 from the Hampton PTA to Marston for Reed 100. 500 from the Hampton PTA to Hampton Academy um for the student council spring dance and 38.90 from Box Tops for Education to Hampton Academy. Um and so I would entertain a motion to accept all of those checks. >> I'll make the motion. >> Okay, Wendy second and second. Sarah, all those in favor? Excellent.

057There you go. We're rich that Thank you to the Hampton PTA. I'm telling you they are >> just phenomenal. Just phenomenal. Phenomenal. >> Okay, our next uh correspondence we are everybody did get the employee joint loss safety handbook, right? >> Yeah, this is required by the state and so I wanted to just share it with you. One of the things last year um Tim and I had to meet with somebody Kayla Bachelor from the state regarding the joint loss needs to be tied to your safety handbook. So we spent some time um looking at both of them and then we wound up merging the two documents. So just wanted to let you know that this is ready to go. It's in line with the state. We've been audited. It's all set. But just wanted to

058share with you the final the final product. >> Okay. And we all got the staff handbook. And that's everybody was okay with the staff handbook. Yeah. All right. Sorry, I just went out of Yeah. No problem. Went out of order here. Um had a letter resignation. Was it? Am I missing? >> Yeah. You have it handy? >> Yeah, we did. Oh, here it is. I've got it. Um, this is a letter of resignation from Karen Mahoney. Um, who will no longer be able to do our um schoolboard minutes. Um, so are we looking for someone? >> Yes, >> we are. >> Okay, great. Well, thank you to Karen for working as diligently as she did for as long as she did. We appreciate it. It's not easy. >> Is that a paid position we're looking

059to? >> Yes, it is. >> Um, where should people go if they're interested? >> SAU office. >> All right. >> Yep. Thank you, Sarah. Thanks. >> And we raise we did raise it just to let you know knowing that um it's hard to fill and it does require some time. So, we did raise it. So, I think it's a little more competitive. >> Yep. We try. We're trying. >> Okay. Thanks. Um, and they don't have to be here. They just have to take the recording and put it into minutes. So, it's >> Yeah, that part is >> all right. Um, we have three candidates that you are moving forward >> and one is for Markel N for Spanish teacher position, Hampton Academy. >> We have another one for floating nurse, which is excellent. Tissa Atkins,

060>> which is very good. We needed that. And grade four position um and >> Pulcari, correct? And all of those are things that we don't have to vote on, but I'm glad we know who they are. >> Yeah, we just Yeah, we we wanted to get them on and get them in as soon as we could. So, >> okay. So, back to what I had started out of order. Uh, we got the updated joint loss. We got the updated handbook steering committee dates August 27th and September 3rd. Uh, is there anything more that we need to do on that? No, I just one of the things that the principal shared with me is that if we can do that sooner than later, they said it helps them because from the district goals, they can then

061write their school goals and then they can get them in the system so that staff can write their goals. So they asked that we push that up a little bit and I said it's really two meetings. One meeting is looking at where we were last year and the second one is then where do we want to go this year? So it's really pretty quick. It's just two meetings. It's not a heavy lift, but it is an opportunity for people to say, "Hey, listen. Have you thought about this or can we do this if there's something?" So, just a way of giving everybody some stakeholder input in terms of what they might want to see. There's something we're missing, right? >> Yeah. So presumably we are basically putting out a call to any parents or community

062members who would be interested in being involved in looking at our goals. Yes. >> What's coming up for the next year? >> Contact the SAU office and these are the dates for the meetings. >> Yep. And and it is it's it's two meetings and like I said the first one is reviewing these p this past year goal and then building forward where we going. Right. So obviously it's about a progression, right? We prepare for a marathon. It's not a it's not a oneanddone. Many of our initiatives are multi-year. When you're talking about, you know, multi-tered systems of support that takes a while to get everything in place for that. Um our curriculum renewal, we're up for science. So that would be the focus. But if somebody has a love for science and they want to

063see something, this is their opportunity to tell us what they want to see. Communication, this is their opportunity to tell us what they want to see. We want to hear from people. Um, let us know. Yeah. And just sorry to put you out there, but Sarah, if if people get in touch with you also where you're on the steering committee, that would be great. >> Okay. So again, those dates for people that would like to have input, August 27th and September 3rd. >> Yeah. And then we can bring them to the September board meeting. >> Yeah. >> Okay. And thank you Wendy for clarifying that a little better. Uh let's see. Annual capacity report. >> Yes. Done. >> Yes. In fact um if you look um in your packet JFR. So you you um had

064approved JF at the last meeting and one of the things that we were concerned about because had an open enrollment passed, we would have to define our capacity to take open enrollment school open enrollment students. So this um form was developed by a number of superintendent that are part of the New Hampshire school administrators association to help us defi define capacity. So we look at personnel limitations. We look at physical space, budgetary constraints, enrollment trends, program specific limits, student educator ratios, specialized needs, operational factors, capacity to accommodate non-resident tuition students, and then recommendations. So, you're going to see this is an extensive um I would say policy because it really details the enrollment prek grade 8 by grade by school and you can actually look at capacity and then you can by school. So you

065see there's several pages of capacity by school and then it gets into the um notes. If there's notes that we wanted to put in, we put those in. But then there's also regulled program specific needs. So the music room, the library, the phys, you know, PE, technology, art, title one, math intervention, reading intervention, all of the programs that need space. There's explanation of how that configures into the capacity report and then it gets into regular ed program specific needs like band and chorus, art, world language, technology, library, media, health, PE, math intervention. So you have all of that in there as well. And then you see under section four, student service programs and delivery of specific needs. So here we get into our neck program, our learning labs with case managers, our speech, our OT,

066our PT, our school psychologists, our school counselors, the zones as it relates to our RBT, which is our RA registered behavior technicians and we do that by school. So that you have center Marsden and then of course Hampton Academy and then we talk about other operational factors in our facility. So what are the limitations of some of these spaces, right? And then you have a summary um from me and I talk a little bit about the fact that we have um case load, service delivery and the resources that really put us at capacity. So if you look at our specialized programs because under the open enrollment we cannot discriminate against anyone. So anyone who comes through the door you know has to have a fair shot at your lottery for if you have open enrollment

067which they base it to be or had been at 10%. So we would have to have 10% of let's say let's for round numbers let's say we have 930 students let's say 93. So we'd have to let in 93 students 93 students who we would then have to place and we don't know what kind of students we would have. We're already concerned that our neck programs are capping out, our inspire programs are capping out and our um experiential learning program is tapping out. So that makes us concerned. On top of that, we also talk about our transient population where there's been years where although the numbers look low, we've got students coming and going all year long. And I go back to last year because that's the most recent year in my mind where we

068had, if you recall, the current eighth grade, which was seventh grade last year, we went over the 100, which was in violation of our 1 for 25 teacher ratios with class sizes. I don't know if you remember that. and we had to then take a teacher and repurpose that teacher and pull our interventionists to basically be another teacher to bring the class sizes in line with our policy. So between the concerns around specialized programs and our transient population, we would not be able to participate in open enrollment as it stands based on the capacity report. And you can see the transient population and it's kind of interesting. So if you even look at this year, we ended being less than what we were at the beginning of the year. But then look at the needs

069of the students. Look at what our special ed population looks like. I there are two grade levels where there are over 20 students of identified second grade and I believe this year's fifth grade. So we're we are at capacity is what I would say. So our recommendation would be um would be zero. We just can't participate in it because of the significant needs we already have and the fact that we have a transient population that we have to be able to provide for for anyone who shows up on our doorstep and we want to make sure that we can take care of them because again taxpayers need to know if we have to send these students outside of district >> it could be anywhere from 150 to 200,000 And so for us to keep these

070students in district um it does put us over capacity or equal to capacity. Um this would be on the website right this policy. So it hasn't gone into law yet. So my recommendation is you know we could pass it so that if it goes into law we're ready. We have we would have I'm going to guess if it were to pass, we would have until May of 2027 to relook at this to see what are where is our enrollment? What do the numbers look like? What does the law look like? The law could change. It may not be 10% when all is said and done, but at least this shows that we are doing our due diligence to be looking at this in light of conversations around open enrollment. >> Yes. >> Do I have

071it correct? just cuz I know we're very im immersed in what's been happening with this specific topic, but maybe not everybody at home is. So, currently what we may be faced with is voting in November as to whether or not we want to allow for to be an accepting district. In other words, we're saying we're open for students to come. And the reason why we felt there was some urgency to at least have a policy in place is because if I have this correct um if it if all goes through um as of July 1st is when it would take effect correct or we would need a policy in place. >> Um and maybe Dr. Costa maybe you could just speak just briefly as to um >> I mean I I think we have to

072I think we have to vote or I think you we have to address this policy every year. Correct. >> We do. >> Yep. We do. We'd have to look, we have to look at this every year to look at our space. We would have to adjust it given numbers and we could relook at it again. And it was May. It's that May deadline seemed to be to be because they would want you to post it on your website to show if you had openings, right? The my understanding is that it is currently it is it is not going forward. It's in a committee of conference, I believe, which means that it's not going forward. So, there is no action on it right now. We're we're in a holding pattern, >> but there are other districts

073in our area that are doing this, correct? Or are getting ahead of this or at least being >> Yeah. Yeah. We've talked about it as a Southeast group and we the feeling was is that you we should be prepared. So, it's really up to the board what they want to do. Um, it's not the urgency we thought it might be. If that helps you, it's not the urgency because there it won't pass. It won't make this session. It could make it ne next session, but it's not going to make it this session. >> Is there any I guess the question is, is there any downside to it? Is there any downside to voting on it now? Does anybody see a >> No, it just might be a moot point. That's all. I could see a

074world where someone wants to challenge it >> based on maybe principle or belief and not necessarily based on whether or not they have a child they'd like to send. But >> do we need or have a mechanism for someone to say I don't think you are at capacity and do we know how we would field something like that? >> So we did this as a leadership team. You should know that this was not Lois sitting there by herself coming up with this. I worked with our facilities manager, so I had the specs on all of the room sizes. I worked with our pupil service director who basically found a way to weight students because you can see on the last page how she's waiting students, whether they get guidance, whether they get related services, whether

075it's preschool, whether it's special ed, you've got to wait it, right, to know what's the need, what's the significant all. you know, some students need more services than others. So, you your demographics could change at any time. Like we could lose a student tomorrow and this might look different. But we did this based on one point in time and we and that is why you've got to revisit almost I'm hearing it could be monthly depending on what bill what version of the bill you read. It could be monthly, it could be quarterly, but we we could just have it in our pocket. It's ready. And then when it does pass, we we could just revise it to make sure it's current. >> I apologize. I was conflating the tax cap with with this when I

076was so sorry about that um if I confused anybody. But um I'm correct that even if we pass this now, there's nothing that would stop us from if we suddenly lost a big number of students because if I'm correct um I know some of the discussions we've had are we're looking at this as a board. This isn't coming from um a parent perspective of would I want to have the opportunity to send my child to a separate district? Looking at this as a board, the upside of accepting students is if you have low enrollment, that may lead to some additional funding um and not having to let go of a teacher perhaps because you can fill a classroom. But we have to be really careful because it can be sort of Pandora's box if we

077say we're accepting. And I think maybe it's like my background at work, but having a policy in place already makes me feel a little more comfortable saying we did look at this and as of this moment we feel we don't have the capacity and we can always change it. >> Yeah. You know, and it's you could go it's really it's it's your prerogative, right? We did the work because we didn't know where it was going to fall and I didn't want to roll the dice and not be prepared. And that was a conversation that superintendents were kind of scrambling with in the last end of May, beginning of June, right? Because we didn't know where it was going to land. Um, and when I was speaking with a number of superintendent, they were like, we

078want to be prepared. We don't want to get caught short. So that's why we went through this exercise because we wanted to know what what does it look like where, you know, what are the numbers? And so I think by looking at it we can see clearly where the numbers are. Where are the grade levels where we have fewer students? However, keep in mind that we also accommodate for those classes where there are fewer students. So for example, if you think about the eighth grade team this year, they don't have eight teachers, they have five, right? So we also adjust for it. So I don't want people to say, well, you got a low class size in fifth grade. Yeah, we do. But guess who's getting the team of five next year? The fifth graders.

079So the middle schools are and the teach and by the way the principles are responding to this with they are looking at do we need to hire a teacher? Do can we do with one less teacher? Those are the conversations we're also having. So um I would say it was very thoughtful. >> Just one question. So, does this apply only to open enrollment students? How would it relate to a manifest heart chapter hardship request? >> Again, um >> would it be in the same boat? >> So, so give me an example because that can mean one of two things. So, what give me what example you're talking about? the the big public one was another district had a student who was found to have manifest hardship and we just say it was Cbrook and Hampton

080Falls was asked to accept the student and they originally declined and then came back and revisited it >> and I'm just curious if this would apply to that because obviously if a student moves into district >> it doesn't apply we have we have legal obligations we would have to make space for them. >> Where it's different is it's intra district can >> can can choose to go to a school within the district. So that's where it makes it a little different. So SAU 21 remember it's a multi-dist SAU. >> So that's where it gets a little um it gets tricky. It's not as clear clearcut. So what they were saying is is that so if you're in Nshawa they would say open enrollment in Nshwa. If you want to go to Broad Street school you

081can go to Broad Broad Street School. If you want to go to Birch Hill you can go to Birch Hill. >> For us it's different because we only have one K2135168. It's very different. SAU 21 is a different animal. Right. >> You know something that they've talked about is superintendents have agreements. >> I'm going to take this one. You take that one. That's rare, right? Let's be honest, that's rare. Might that happen down the road? It could, but it's not happening right now. So in other words, this would apply to a manifest hardship case >> or hypothetically to keep it in district if a student was at a private school or parochial school in Hampton and decided to tuition or to come back into SA90. >> This wouldn't apply. >> It wouldn't this wouldn't affect

082that because they're >> if they live in town they live in town, >> right? But do we see it as not necessarily does that contradict it in any way that we are at capacity and then not or are we just do we say because we have the legal obligation to educate anyone who is a Hampton resident that supersedes it and we need to make staffing and accommodations. That is why that is one of the reasons why we are at zero because we want to be able to accommodate >> anyone who moves into Hampton. >> Yep. >> Or who wants to come back to the Hampton schools, they can, >> right? That's the transient piece of it, right? We do. We do have total sense. >> Yeah. So, >> and honestly, you can see it. So,

083if you look at the transient population, if you look at kindergarten, >> they were 25 26 new enrollments started the year for kindergarten were 69. >> Yep. And we're at 77 already. >> Yep. That's that's what I'm talking Yeah. Exactly. >> The The reason I wanted to take a vote on this is because I would like this information to be available Yep. >> to the public who are constantly sort of, oh, the enrollment's down, the enrollment's down. But all of the thing, all of the material that you have in this 16 pages double-sided um policy >> would explain the reasoning, >> right? >> Yes. >> Where we're actually kind of fortunate right now, >> right? >> Our enrollment is is steady and stable. That that's my reasoning for wanting to do it. >> And you

084can see but I appreciate what you were saying, >> Sarah. I mean, I think it's a phenomenal idea to get ahead of this and this represents a huge amount of work that I think is really illuminating and hopefully a nice secondary benefit. Even though I don't personally like the policy at all, the the, you know, open enrollment, I think this is great. Um but hopefully a side effect is that it will educate people more on what's really going on and the you know at least now you can have a different view into the challenges like you say educating people right >> so I guess I'd entertain a motion to accept this policy. >> I'll make a motion to accept policy JF-R1. >> Okay. >> Second by Sarah. All in favor? >> Thank you. >> Unanimous.

085Great. Thank you. That was a lot of work. It was awesome. >> It was The timing was tricky, but we did it. >> This is and and we all know that we could have to adjust it at any given time. >> Yes. Yes. Yes. Depending on what happens with this law. Exactly. >> I was wondering if you would mind if we just do the first and second reads quickly and then we can get to everything because I know you've got a little bit more extensive reporting to do to us. Would that be okay? >> Perfect. >> Okay. So, >> can I just clarify? You're not going to do a second reading. You're going to accept the policy as is knowing that we may have to adjust it. >> Yes. >> All right. Thank you. Just

086want to Thank you. Okay. All right. So, just to kind of move things along quicker because I know that Mariah has quite a bit for us. I would like to make a um or entertain a motion um for the second reads and that would include I'm not going to read them all but all the way from DA fiscal management plan all the way down to JJ um IB school sponsored athletic programs all of those policies that we have now had a second read on. Do we have any discussion about it? Are we going back to 8.5? >> Yes. >> Yeah, we are going back to that. >> I wasn't sure if we just stepped over >> again. No, >> it's just the blonde lady up here. Um, meeting me, not you. >> This is an

087easy an easy chunk. >> Meeting me, not you. >> No, this is easy chunk to get out of the way. >> Easy chunk to get out of the way. Right. Okay. So, do I have a motion for um >> a motion to approve >> second read policies? >> Okay. Second for Sarah. Wendy made the motion. All in favor? >> Okay. And then again, just to get things out of the way, has everybody had a chance to look over the first reads. Are there any problems or issues that we need to talk about in those first reads? No. Okay. then we will look at those next time. Before we get to the um the financials, we do have speaking of finance, uh we do have um Sarah and Candace put together something for us on what

088is the education trust fund, which again we are trying very hard to make sure that all of the questions that come up around um you know, town meeting times. We're trying to make sure that all that information that pertains to us gets out there so people understand better before they have to make decisions or get angry. >> Oh, yeah. Yeah. Okay. So, when you're ready, ladies. Okay. I hope everyone is on the edge of their seats to learn about the education trust fund. Um, is it >> can people see it? I don't think people can see it. >> Let me just Super. Super. We're so technical. >> Right. >> Yep. I'm with you. >> All right. So, >> part two. This time we are talking about the education trust fund. and you may see it

089abbreviated with the acronym ETF. What is it? So, out of the uh Claremont court decisions, of which there were two, the ETF was established to collect revenues um that support K- through2 education in New Hampshire. Um it pays for this wonderful list of things. um adequate education grants to public school districts, public charter school funding, kindergarten aid, certain special ed payments, public school infrastructure grants, low and moderate income property tax relief, education freedom accounts, which will likely be another presentation. Stay tuned. Um some Department of Education operating costs that are authorized by law. And you can see we have a very handy pie chart that we got from the fiscal policy institute that explains um kind of where uh public funds go and um the education trust fund makes up and these are a little

090bit antiquated dates. I think this is 2023 um about $2.15 billion or 15.9% of funds collected. >> Okay. So again, talking about the education trust fund, this is we're talking about the the state's uh funding of our public schools. What makes up um that money? Where's that money coming from? So it does receive revenue from several state uh taxes and other sources. One of them, well, I should say two of them, speaking collectively, are two business related taxes. So we have the business profits tax and then we have the business enterprise tax. business profit tax. If you make or if your business produces a certain amount of revenue a year, it's taxed taxed at 7.5% and that is used to fund the ETF. Important to note that this was reduced from 8.5% in prior years.

091Um so when the BPT rises or falls, it will affect the ETF um which in turn then affects the state's ability to fund the adequacy aid which I think we talked about in the last session um and other education programs. Then there's also the business enterprise tax. So this is based on a business's um compensation interest and dividends. So not just profits. This is taxed currently at 0.55%. Um there has been a legislative focus um to to try to get that down further. But again just keep in mind if the BET does go down that does reduce um some of the the sources that are funding the ETF. Um we also get the ETF also is funded by um tobacco um motor vehicle rental taxes other education um revenue streams that are established by law

092and then sort of uh swept uh statewide education property tax which we'll talk about next. So why is the ETF important and how does it relate to swept? And this is a rabbit hole that you can spend a lot of time in and and come up and think that you understand what you've learned and then very quickly feel unmed all over again. Um so if anyone out there and I hope there are people who are interested um if anyone ever wants to come talk to us about it or participate in these presentations and share their experiences or their perspectives, we would be so welcome uh to that. So just always like to put that plug in there. Um so the difficulty here uh is even I don't even know if I want to go beyond

093reading the slide. I think I will just read the slide because if I go on a little diet tribe it will just confuse it more. So the debates here focus on whether the fund provides enough money to meet the state's obligation to fund an adequate education. Um how much of the ETF should go to public schools versus charter schools. and now education freedom accounts which are an animal all their own. Um and whether local taxpayers are carrying too much of the burden because state contributions remain relatively low. Um and not only remain relatively low but are actively being lobbied uh to be even lower like Candace spoke to on the previous slide. both of those business related taxes. Um there are active efforts to diminish and along with that goes adequ ad adequacy aid and

094and that ends up being something called downshifting where local uh municipalities and districts end up shouldering more of the burden which contributes to really vast inequity across um a very small state which is a bummer because the the demographic that it affects really unfairly is children who want to learn which is nice to keep centered in all of this um that is that's who we're trying to help our children who want to learn um and whether swap should be attributed to a form of state funding public education. >> Take a break. I know I'm like >> okay so how does swept and the ETF come together? So originally the concept behind swept like Sarah was saying that came about when court cases said yes the state has a duty to educate our kids and contribute

095to the funding of that which we had talked about in the last session. Um it's technically a state tax. However what actually happens is that swept is not functioning today as a large statewide pool of money that gets collected and then redistribute redistributed across districts. Um so that was the idea was that it all comes into this pool into this fund and then it goes back out. Uh but that's not actually what's happened. So swept is is part of the state's educa education funding structure, but in practice, most of it actually stays at the municipality level where it's raised. So the state is counting swept revenue as part of its support for education even though the money generally never flows through conquered or the ETF and back to districts. So, it's complex and we're we're

096not taking a position on anything here, but just trying to explain how these two the interplay between these two and swept is really I think it's a very interesting facet of all this to pay attention to because you have this concept of like donor towns um which is really was crummy framing from the get-go and I think in part because of that framing those towns who retained an excess you know they have really high property values and with a small percentage of tax are able to raise their contribution to swept. They said, "Hey, wait a minute. We should be able to keep the overage. We should be able to keep that extra." So, you have districts who are fully funded, who don't necessarily need that um you know, who have really low property tax rates

097as a result of high home values who are keeping their excess uh and don't need it. while you have other um you know real estate poor towns who have lower property values who have to raise this these funds uh with exorbitant tax rates and then are still left short um which again contributes to that inequity that at the end of the day affects children who want to learn. So essentially again today's topic education trust fund that's the source when we're talking about state funding of our uh public education and as we talked about again in that last session if you remember the pie chart I should have put it on this one but the pie chart showing how are our schools funded the state's contribution is actually much lower than um I think what most

098of us realize and that will be something we'll delve into a little deeper in a future topic the end. Well, thank you very much. I mean, again, it seems a lot to take in and that's why we're doing it this way so that we can put it on our website. People can have a look at the presentation in their own time and maybe because for someone like me, I would need to look at this again so I can stop and think about it and, you know, sort of synthesize everything, all the information. But it's excellent. Thank you so much. Anybody have any questions or concerns on that? >> It's bite-sized chunks and I hope that people can appreciate that we're giving them just pieces of it so that she they can hopefully um put them

099all together to formulate their thinking about all of this. So that would be my hope and dream. >> Yeah. I think when we think of um like just uh how people approach the deliberative session time of year and you know it's you get this uptick in engagement and uptick in passion and and people are present and they want to engage. Um we I think I speak for all of us. We would love to be having those conversations throughout the year so that if someone feels like they're missing something or that something is not transparent enough, you know, we are trying to lay the groundwork so that everyone has the same foundational understanding and can have those conversations before it's the last minute. Um, you know, and we've we've all done work all year to to

100try and pass something. So, our hope as well. >> Yeah. >> Thank you. Appreciate it. >> Okay. again. Thank you so much. And your next topic might be on the um >> tax caps. Would you like >> Yeah. Okay. Great. Okay. >> Tune in. >> Yep. And they're welcome, you know, >> if people have ideas, >> reach out and if you have questions, we we work year round. you know, we're here in the summer and if they want to come in and have a conversation about any of these things, um Mariah and I and I'm you might be busy, but Mariah and I are always welcome to do it. I'm sure you would be if you were around, but we're always open for families or community members that want to understand this better. And like

101you said, together we can have a really solid understanding of it so that we can educate our community so they can have a better understanding of it. But we just want people to understand um why this is so important, why bills like open enrollment can really impact our district and why tax caps are concerning to us. So hopefully um people can understand where we're coming from and we're just trying to provide our students, our families with a quality educational experience. So thank you. >> Okay. Um, should we get to the financials? >> On that note, right? And on that note, >> on that note, it has been fun >> with a capital F. Um, no pun intended. Um, so I'm going to go through the easy stuff right now first and then we'll hit the

102hard stuff near the end. Um, uh, in my report you will see May's financials. Um we are now on the very end of last day of students is next week. So we'll be getting all of um transportation and student um support vendors in our system so we can clean that up. Grants are getting cleaned up. Everything is getting cleaned up so we have an idea where we're going to be. Normally, this is the the month that I would be bringing you um a guesstimate of what to return and what to put in our retainage. Um but I can't do that yet. I'm going to talk about that in a few minutes. Um so just cleaning up, I did give you in the food service budget um the PLE tool that Mary had. We've been working

103on her food service application. I put that in today. I'm hoping that we can get that completed before she leaves. Um so we did that a little bit earlier than normal. Um she in the end of May was in a deficit of $58,000. Um I would say that is kind of close where our deficit will be. However, she does have a fund balance. So the fund balance would cover that um but pretty much wipe out our fund balance and we'd have to kind of focus on that next year really pay attention to it. Um the federal grants I showed you that we are cleaning up the grants like crazy. Dana Jensen um and myself she started the grant application already for next year and I put thee in. So, we're in a um we're definitely

104that usually doesn't get done until September. We're kind of we're trying to get on that now so that it gets approved. Um and I did give you I'm not sure which grant, but I try to give you if we've adjusted any of the grants originally. Um just an update on the adjustments. And then I did give you the credit card statement for the year. Um, we use the credit card for nur the nurse and social worker cell phones for food service for Hannerfords and other little items when they run out of food for the day and they need to run and get stuff. Um, for gas for the facility vehicles. Um, facility items that just if something breaks down or something is just easier to go grab real quick, but purchase orders are made. And

105then any form of travel. That's usually what the the um credit cards are for. And the only people that have credit cards are Lois, myself, and Mary. Um, and then and that's with the TD TD Bank credit card that to our banks with. So, normally I would have an idea of um kind of where we are for the end of the year and what we would like to return to the town for revenues and um fund balance and what we would like to put in for retainage. Unfortunately, House Bill 1610 crossed over and it is in the hands waiting for um it to be signed off on by Governor Aayot and we're not sure if that will be signed or not. But if that does get signed, retainage would need to be returned as fund

106balance this year. So almost I think I'm on it was three years of retainage. It took us three years to get um 724,000 and $447 into our retainage. Um my goal was this year to return the same as last year 250,000 and then put whatever we had left over into retainage. My guess was going to be we'd have a total of um $925,000 in the retainage. What does that do? The retainage is for emergencies only. So, um if something breaks that we don't have funds for in facilities, if a roof caves in, something catches on like there any form of an emergency accident incident. Um, but my biggest concern was like what happened last year when school care ha didn't have enough of their own retainage to pay for claims and they had to hand

107out invoices at the end of the year and nobody had money to cover that. This money wouldn't even cover that. It would come close enough but it wouldn't cover it. And that's my biggest concern is where will we get that money? We wouldn't have it in our budget. So now if they this bill passes, the retainage goes back as fund balance purely to the town which would um deflate our budget because now it's going in as revenue. It would deflate our budget. And then House Bill 1300 crossed over and is awaiting Governor Aayot's signature, which is tax caps. So then if our retainage gets returned and tax caps, >> we're going to have an inflation on tax cap and we won't have enough to cover like our budget will be very tight. So, I'm I'm

108really like I would normally be in a so much better place. Um it's like a game of chess right now. Um so, my suggestion was and I've talked to multiple people. I've talked to our lawyer. I've talked to um and just knowing how you don't want spikes and lows. your your goal is to try to be even Stevens with your budget constantly and um ours has has been for five years. It really hasn't made the town's um taxes go up. Our school budget has been even Steven. Um, so the goal is to hold an emergency meeting on Tuesday, June 23rd at 11:30 at the SAU office conference room to go over our retainage to utilize the funds for emergency roofing, which we have. I've been working on roofing for two years. Um, it was it

109won't even cover half of it. It will cover two sections of the roof that really need to get completed. Um I have pictures and everything. It's not the main roof. The main roof that we need done is at Marston School and that's going to be close to a million dollars. Um that's on the CIP. I am working with um the company that bids out for us for roofing. He's got videos and stuff. He's actually going to come to some of our meetings with us or at least we're going to make a video together so that we can bring it into the budget committee and bring it into you before we um do a warn article. Right now we I switched gears because the CIP needs to be done which I was not expecting during my

110final months of budget and audit and everything else. I wasn't expecting to have to do the CIP right now. Um, but I've got him coming in so that I can at least get the information so that I can put it on the CIP for next month. So, when all that was happening, this bill crossed over and we had the conversation of what could we utilize like what could we utilize the funds for some of the roofing that is falling apart instead of putting a higher warn article out. And I think that would be a great idea. So, we're going to have that meeting um on Tuesday. Um if it does not pass, we don't have to do the roof. We can put the whole amount in um a warrant article instead, not do the other

111section and keep the retainage. But I'm really afraid that it's going to pass. So, I'd rather be proactive and start the process than not start it and have to have all the other balls drop next year. Um, so that's where I'm at with that. So then what would happen would be I would do the roofs. We already voted that we could utilize some of the funds for the windows. Um, we've found some issues with the windows. Has a little bit of lead, has a little bit of asbestous. We have to have a little extra way of taking it out. It's going to cost a little extra money, a little bit more. It's um but the fund balance would cover that. Um, and then there's um some flooring that is hazardous that we'd like to fix

112if we have any funds with that. And then whatever we have left would go to towards the town. And that my guess would be anywhere to 3 to 500,000. It depends on where all of this lands when I can finally get there. Um but that's where we're at. Um, I just feel like because they tabled open enrollment and all of these other um, House bills have been voted for and approved for both on both sides of the party and it's gone over to sit that I think they're going to pass. So, um, that one really makes me sad because that's going to have to get voted on every year, the retainage. And I don't think people understand how important it is and or really understand that we don't just stuff it in a fund and

113spend it on anything that we want. Is there a potential path like via petition warrant article? I guess in light of tax caps, it might be difficult and it might butt up against that, but could if the town did not accept it from us, if the town had to vote to accept that back to them and they voted not to, would that get us around the tax cap question? Because technically it wouldn't be money that they've raised and appropriated for us. It would just be money that they refused to take from us. And I think with a lot of education and maybe a really well-worded warrant article, that might be something to look into because I think if people knew what they were accepting, they would say, "Oh, no. We want you to be able

114to fix, you know, a caved in roof and we have a lot of equity and always giving retainage back." Um, so maybe that is a just a tricky loophole. I don't know. >> Surely there's an RSA that gives us guidelines on >> so all I know is that any fund balance >> yes >> has to be returned >> if you don't have retainage and then the retainage so as it is sits right now if it doesn't pass the retainage would be voted upon you guys to determine what is retained and then what is returned other than that has to be returned because we can't keep a balance just want to make sure I'm following it correctly to really simplify it. Right? So, basically what we're saying is there's a very real possibility that we're going

115to face some serious budget constraints if certain things laws are signed into um effect come and possibly based on the result of a voting in in November. As a result, what you're saying is we have this money in savings. It's already been paid for by the town. We're not asking for anything additional. maybe it's prudent if we were proactive and spent it on some of the serious um you know issues that we have that that we're facing in the long term. So that's all really all you're all you're saying. >> So that's um what the vote would be for in on the 23rd um is just to approve that we utilize the retainage for our roofing a part of our roofing um because we don't have enough money to cover the whole roofing. And that

116I mean that was the whole thing is that you know we were trying to save up for these projects that are millions of dollars and without putting the burden on taxpayers and we were doing it through our retainage right and now they're saying that you can no longer have retainage. So the only thing we can do is to use it for what we need it for. I mean things like roofing, windows, floor, boilers, you can't open your schools if these things are not in place. It's it's we're gonna have to pay for them one way or another. And if >> I think it's tough because people hear windows and it's not about the prettiness. The windows cannot be open. And I've had accident reports because of the windows. It's not like it's a pretty visual

117thing. It's actually hazardous. So, I just want that to be clear because sometimes when you hear windows, you're like, "Oh, it's the visual." And it's not >> it's not it's not aesthetic. It's really a matter of safety. We have um windows at center school that are so old you can't open them, you can't shut them, and then when you do open them, you have to put a a stick up to hold them up. And you're talking those windows are huge, right? Oldest public school in New Hampshire. So, you've got first off the adults that can't open them, and then when they finally get them open, they can't shut them. And then they're jimmying them to keep them open. It's it's completely unsafe >> little kid to go over. It's completely unsafe and >> break that.

118It's completely unsafe for a K2 school and Yeah. And they've been I think living that way for a very long time. Um it's it's for us it's very frustrating because I think we try to proactively plan as you know we live in we live in Hampton, right? We live in Hampton. We know we want to be fiscally responsible and and prudent with decision- making as it pertains to taxes and budgets, but at the end of the day, roofs, windows, and flooring and boilers, this is essential. And there's it. We've pushed the windows three years now because we didn't have enough funds every time by the time the budget was done. So um yeah it's we really try to be responsible but that day I will also have the auditors start in the office. They start

119with food inventories that day and processes. Um so that's going to be a busy day but we can do it. Um again, and then once we figure out that and if it does in pass, if that bill does not pass, we can have the conversation again that says, "Okay, do we retain those funds instead and then just put the whole roofing project on a Warren article and retain funds a case of health insurance because I'm telling you something's going to happen with that because that law just passed for the retainer. for health insurance health policies. Um that's my biggest concern. I'm just after seeing what happened in Portsouth happened in do happen. It's going to happen and and it's a huge concern. Um my other huge concern is House Bill 1300. You guys will probably

120be talking on that one next meeting. And that's hopefully doesn't pass either, but that's the one that's um got 6% on um tax cap on SAU offices, which they don't define what a SEAU office is, who works in the SAU, and what expenditures are in the SAU. And it's a little bit harder for us because we're one district. Everything rules in one budget. We don't have a separate I mean we have separate accounts for our SEAU um but you can't go by our office because that's not really what's considered SAU. So um I think the guideline was what we report in one of our reports to the state who's in the SEAU and I don't know what that is so I have to look that up. Um but it doesn't explain can we like if

121if technologies in that the technology director is part of the SAU is he part of the SAU with a percentage to the academy to the percentage to center to percentage to Marston or just all SAU there's so many questions there I don't know what that's going to con going going to look like and if it's all of that at a six I mean we don't usually go our whole budget doesn't go over 6% usually anyway. So, I'm not that concerned about it, but that does affect futures. Um, and the other thing is having a full tax cap budget that gets voted on. Um, and it has to be three-fifths, 60% majority vote um on a tax cap. And it doesn't say how much. It's really doesn't it's so vague. I don't even know what that

122would look like. and that um it really pretty much means that you go you would be at a default budget, not a proposed budget. So, and then I still think there's even more cuts to that default budget than what the law is now. So, um I think it's it's hard for us, well, for me to look at that because we don't inflate special ed. We don't add extra students. We do students at time. So, if we have students that have to go out of district the following year because we we set it at time a year prior, we're already up upside down 150. like there's so many things like we don't inflate that we are very tight budget that this is really concerning and I think that um people just assume that every district and

123every um business office is the same or runs the same or thinks different the same and we don't hear and I think this it's going to it will affect us and it's cons these bills are concerning to me. So, um it's really a juggling act right now in my office. So, hopefully I have a little bit more number-wise for you on Tuesday with hopefully better answers um with either it's going to get signed or not signed or at least make a decision to spend it so we don't return it and have that like spike and spike and have a really bad budget year. And it's probably I probably didn't explain it well, but I think there's so >> yeah, >> I think there's so many things right now up in the air between what what's

124going to happen between now and June 30th. So, it is hard to plan, but we're trying to be proactive with our with our policies and with our budgets and with things like retainage because we just don't want to leave our district short-handed. That's really what it is at the end of the day. So like you got to have we're having a plan A, a plan B, and a plan C. And so work that is already busy at this time of year becomes triple the workload for a small a small office, right? A small department and from and from Mariah quite honestly, right? A lot of it is is what she's doing. It's budget. It's finances. So we're just trying to see where it all shakes out. So that's why if it sounds a little nebulous,

125it's because it is. We don't know where House Bill 13 is going to land. House Bill 1610 is going to land. We just don't know. >> I'd rather be proactive than lose it all. >> Yeah. So that's But I think the meeting will help on the 23rd and we don't anticipate it being longer than a half hour and we're hoping we will know by June 23rd. >> Where are we meeting? SAU office. Yeah, it'll be the essay office in the in the um in the conference room. >> And I'm sorry because I have to have a vote before I have to put it in the newspaper and it has to be the in the newspaper posted seven days prior to the meeting and I have to have a vote prior to June 30th. That's the

126only reason why it's like that. That's okay. That's all right. >> Right. We'll do it. >> It's unclear. I talked to Aaron about it today and she's looking into it because it is not a schoolboard meeting. It's a public hearing and so the rules around that are a little different apparently. So >> I I don't I think I would double check with her. >> She is not sure if you can vote remotely in a public in a public hearing. I would. She's the one to talk to. >> Yes. >> Did not know that. Thank you. I stopped by the office today. Okay. >> You definitely You definitely >> Okay. So, Sarah, you'll check with Erin. >> Okay. We'll we'll put it on her radar, too, tomorrow. I'll remind her. >> Okay. >> Oh, all right.

127Great. >> Good. >> And you've done what you needed to do and we're all good. >> Did you want to do your survey? >> Oh, yes. I also auditors auditors got me a whole bunch of paperwork started. Yes. And they have to have a school board um >> questionnaire for you guys and it needs to be done. And since we're not meeting next month, I figured since I just got it, I'd sneak it in so that it can completed >> when Yeah, it's very simple. >> I think we've done it before, so should be easy. Okay. So, I will read the questions and then you can all answer. Do you have any knowledge of fraud or suspected fraud affecting your entity? >> No. No. Okay. Have you received any communications from employees, former employees, regulators,

128or other alleging fraud? >> No. Have there been any recent or unusual circumstances that might increase the risk of fraud? No. Okay. Um, have you or any related party of yours had an interest, direct or indirect, in any of the following transactions or pending or incomplete transactions since July 1st, 2025 to which the school district, SAU, or any retirement, savings, pension, or other similar plan was or is to be a party uh sale, purchase, exchange or leasing of property. Anybody know anything? No. Okay. Uh receiving or furnishing of goods, services or facilities. Okay. Uh transfer or receipt of income or assets. Okay. Other transactions. Okay. Um yes. How does the school district SAU monitor for and respond to cyber security incidents? And are there incident response plans in place? If yes, please describe. And we

129have policy ehab and malware bites. >> Yeah. >> Look at you. >> And we're having the Adam group come to our um leadership retreat. We're going to have two hours of it. Okay. So, >> yeah, they're on top of that. They're good. Okay, next page. Um, is the board aware of any cyber security events affecting the school district or the SAU? No. Okay. Uh, there any documented disaster recovery and business continuity plans in place to address potential cyber security incidents? Yes, we have we have cyber security reports, right? And we have an agency this. Okay. All right. So, >> and then for like payroll and stuff, we have so that we could go back to things >> and backups. I'm I'm sure temp has backups and >> Okay. So, yes. All right. Does the board

130have any concerns about the integrity of the financial reporting process? >> No. No. Right. Okay. Does the board review comparative reports of estimated and actual revenues and appropriations and expenditures? >> Yes. And how often? >> Monthly. Yeah. Monthly. >> Okay. Um, how is the tone at the top communicated to employees? >> Is it's saying how is it communicated? Yeah. How is the tone communicated? >> Yeah. >> Um, a monthly newsletter. >> Okay. So, monthly newsletter. >> Weekly newsletter. We do. >> Okay. So, >> we meet twice a month with our leadership team. >> Weekly. >> I'm in buildings every week. weekly >> monthly reports. >> That's a new one. Okay. >> And meetings. >> It's a good thing you gave me an extra copy of this so I can make it neater. >> Okay. >>

131I have two copies for you. >> I know. That's good. That's so I can make the second one neater than what I'm doing on the first one. >> Have any fraud risk assessments been completed? think risk assessment for us. Yes, >> I would bet they um I think I think does um >> I think >> yes >> I would think they do they it's it's how they monitor so primex >> question. So primex is probably how we're okay. >> Okay. How are fraud risks communicated to employees? Uh, that would be policy D IH. >> And we're going to be doing a lot more with fishing next year, which is >> D >> and regular emails. >> There were no spelling errors. This was like somebody else's email. They got everybody. >> Yes. >> Yeah. Now,

132the big thing now is um meeting requests. >> You get a meeting request. It looks great. >> And it's a it's fishing with a virus attached to it. >> Is this fishing with a pH? >> Fishing with a PH. >> Yes, it is. That's what I thought. >> Yeah, you're right. >> Okay. Okay. Next one. For each board member, please provide below the years of service and a brief brief description of their backgrounds. >> Jane do five years on board blah blah blah blah. Okay. So, >> I copy from last year. >> Okay. So, I'm just going to copy from last year, but >> add a year. >> Okay, that's good. I'll just do that. No problem. >> What do you guys want to put for your What do you guys want to put for

133your backgrounds? Like mine says librarian, I think. marketing for Sarah. I'm sorry. This attorney. Oh god. What does >> I'm sorry. She's done writing. Molly wants to know what says. >> Okay. I'll get this all straight in any minute now. >> Um >> Molly Molly wants to know what hers says. >> Yeah. What is she going to say? Molly says last year. >> I don't know what I am. >> You know what you are. >> It says two years in special education. I I think business owner should be >> and and future representative, >> right? >> Future state rep service, right? >> Just just saying um okay, so we're through with that and I guess that's all I have to do. >> Yep. >> All right. So, just leave me this so I can make

134it neat. Good job. All right. So, let's see. We have come to the part where I would say anyone in the public need to make a comment on anything on the agenda or anything we've talked about. And seeing that there is no one here, do we need to go into non-public? Non-public. Non-public. Non-public. >> No. Well, then I will entertain a motion to adjurnn. >> All right. Sarah motion. I'll second. And Wendy second. All in favor? And we are adjourned.