001I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right. Welcome everybody. This is a July meeting. We are going to try to make it fast. So let's start with do we have anyone here for public comment on agenda items? Seeing none, we will table the remainder of the public comment time to the end of the meeting. Uh let's choose schoolboard member updates. Does anybody have anything? Nope. All right, that is great. Um, and we are skipping administrative reports this month because it is July. We will look forward to seeing you guys again in August. So, I vote we can skip down to new to introductions under new business. So, thank you um
002principles for being here this evening. Um, also I want to introduce Dina Jensen who is our new pupil services director. So, welcome Dena. Um, Dena was a pupil service director in Auburn be she was also most recently in Northampton and she also um brings with her a great background as a former school psychologist for many many years. So, we're really lucky to have her and she had an opportunity for some transitional time with Dr. Lois to Silvin Napton and she was able to join us on July 1. Actually, she came in on Monday, June 30th. um to get set up and we're really just happy to have her and she's hitting the ground running. So, welcome. Welcome. Awesome. Oh, congratulations. Welcome. All right, WHS graduates. Yeah. So, as you know, um, from my board report
003last month, I had the opportunity to attend Winnate High School graduation and it was great to see so many of our former students who were proudly up on the stage, whether they were serving as the um, student body president or they were just um, the validictorian, West Granger, the saludiatoran is Skyla Mace. Really proud of them as well as Emma and Alex Bachelor in the top 10. Um, and we have sent out letters on behalf of the district just to recognize them that they've made such great accomplishments and they're off to do wonderful things. Um, and we can't wait to see what they do. Wes is off to Princeton. Skyla is off to UVM to play sports and to also to continue her studies. And we have no doubt they're going to do amazing things.
004So, it's just a great feeling to see them there and to see them on their way and see move on to higher education. So, pretty proud. That's great. Yep. Summer summer updates. So, right now we're in the middle of our um leadership retreat. We are actually gathering up at the Kerry Cottage in Portsouth, which is a lovely little spot. Um it's on the back side of the Wentworth. It is a nonprofit organization. We were there last year. It's if anybody's ever looking for a place to convene, it is a just a lovely spot. It's quiet yet it's big enough for the 12 of us. And we've had two very full productive days where we are concentrating on reflecting back on the school year, but also looking ahead to um what we want to be thinking
005about for the future. We know that last year we piloted the math. So this year we'll be implementing a new math program. We are also working with the state on multi-tered systems of support thinking about our students and um how we can ensure that we're being mindful of the data and that we are responding to our students need through those tiers of support. So that's also a focus of ours. We are um talking about communication. I know that is one of our ongoing goals that I know we will continue to talk about and we're excited to think about how we want to expand that goal. I know that um we typically in August September we reconvene that work and you help as a board to establish those goals for the school year and then I
006report out on them on a monthly basis. So if you remember back in May, June, I gave you that grid with the goals and our progress and to what end we were covering them, but looking for your feedback to figure out, you know, what are those next steps? What are those next directions? How can we continue to um ensure that we're doing everything we can as a school to um meet the needs of our students and our staff, but also our community. So looking forward to those com conversations. And I know Andrea, you're on the steering committee, but as we know, these are open meetings. People are welcome. We love to have community members. We love to have teachers. So, in August, I will be sure to bring those dates and make sure that people
007are aware of it so that we can be sure to get those on the calendar early. And we've in the past, we've had parents that have attended those meetings. We just need to we'll just make sure everybody's aware. It's it's kind of interesting who shows up. We get community members sometimes like Jerry Zenoi showed up last year. It was really interesting. Um, we have had parents show up, we have staff show up, we have board members show up, we have obviously administrators show up, but we do our work in the summer and then we bring them to you and to the stakeholders and say help us to shape and craft them. So looking for your input and I always appreciated one board member who would say to me what's new, how are you changing it,
008how you moving the needle and it makes us um really rethink our work to make sure that we're being mindful of what are we doing differently if we want different results. So always appreciate that comment and it's something we always are thinking about as we work through those. So and as you know um center school is quite um quite in upheaval and Mark, I'm sure you can attest to that. The old part is completely under construction as we are looking at the HVAC system. We're really excited that that project is underway. I know for our facilities manager, Tim Harrington, it's been a huge undertaking and he is often there um overseeing it. We have had unfortunately students or families not realize that it was under construction and we've had children we have found wandering the
009hallways using the bathrooms and we're like whoa whoa whoa. So we so we've been um having to just let people know that it is a construction zone. There is a lot going on right now and just trying to make sure we have it done for the start of school year. So excited about that too. So that's underway as well. an extended school year is is in and it's running and kids are here and we're making sure those children that need that extra boost in the summer, they're getting that as well. So although it's a summer, there's certainly enough that's keeping us all very busy. So does anybody have any questions for Dr. Costasa about what's going on in the summer? All right, now we're going to talk about the Rosemary Bua, am I saying that
010name? Memorial Education Fund. Yep. So, um, Rosemary Buo was a longtime educator, um, having over 30 years at the school district and I had the pleasure of working under her. She was one of my staff members and sadly last year she passed away. um kind of unexpected and very sad and her daughter has decided that she wants to create a memorial education fund in her name and has set up an account through citizens bank where she has collected you know quite a bit of money and so every year she wants to award this money to a new teacher so um we have spoken and Jay McKenna is also on that committee I don't know if people remember Amber Amber Peacock Buttermore, a former fourth grade teacher, is also on the committee. Nathan Sadler would be
011on the committee. And Elizabeth Henderson, who also taught with Rosemary Bua, to think about the criteria so that we can award um a new teacher every year, that $250 plus some other little goodies that Stephanie wants to give to the new teacher coming on. And just as a way of remembering her mom and doing something for a new teacher entering the profession. So, just wanted to um make you aware of this happening. Um Nathan Sadler, I don't mean to catch you off guard. Is there something that I know we're trying to Yeah. Yep. And what we'd like to do and what Stephanie would like to do is, you know, once we decide on who it is, we'd like to do it publicly at a board meeting to recognize this person um in her mom's name.
012And just to, you know, make that public announcement, which I told her, I'm in full support of as long as I'm sitting here. I think it's a wonderful thing and I'm just happy to be able to help facilitate it and contribute. So, so just wanted to make you aware of that regarding Rosemary Bua's contribution and memorial education fund. All right. Now, we are going to revisit school lunch prices. So, in the June meeting, um, excuse me, Mariah and sorry, we should actually let the public know that um, Mary Borg is calling in remotely. She is available to the I don't know that anybody can see her on screen, but she is available to the school board on a laptop sort of sitting right in front of us. And so Mary and Mariah are going to
013basically talk to the board about what they would like to do with lunch prices next year. So do you want me to facilitate facilitate? Would that help? Yes. Whichever is I'll do that. Okay. Can I handle? Yeah, we're gonna find out, right? Yep. All right, Mary, can you hear us? She can hear you. Can you hear me? Okay. All right. Do you want to give us a little update as to what you're thinking? Okay. So, hi everybody. So, last month we were speaking about the lunch prices, the cost. Currently, we charge for lunch $3.50. I would like to bring it up to 15 cents more 365 on just we don't have to go up. We could go up a dime 360 or we can leave it at $3.50. Uh I think Mariah you were going
014to check with the PL tool. Yep. So I just sent you guys the PL tool. It's a um state report that we have to do that we fill out um that gives us it's an Excel spreadsheet and it gives us um guidance on what we should do. Um but before I get to that piece, I wanted to give you some information. The first piece of sheet that I gave you um in this packet is a breakdown a little bit of history of food service since SE90 started. So I did January of 2013, January of 2020, which was right before COVID, and January of this past year. Um, so I did the number of free lunches served, the number of reduced lunches served, the number of paid lunches served, and the total number of lunches served,
015number of days in that month. And then I took that and divided it out and came up with the number of lunches served per day. And then you see the number of students. Um that's the number of students we had total for that year at that time. So averely we are serving less lunches. We are we have less students but averely it seems that we are pretty close to serving the same percentage since 2013. nothing's really changed. Um, and then from there, I kind of broke it down by the three three years. Again, average cost of a loaf of bread, if you see um see that for the three years, our lunch rates start. So, in 2013, we were charging $2.50. 2020, we were serving uh charging $3 and we are charging 350 right now.
016Um so that is and then I did average cost of bread for the um three years and then the average food server worker rate for the 3 years. Um, and you can see that the lunch rate has only gone up 28% 28 1.5%. And then bread has gone up 45% almost 46 and our workers rate is about 30% that it's gone up. Um, and then I broke it down a little bit more so that you kind of could see. Um, in 2013 we had a loss of 18,322. Um and in that loss, the director's food service salary was in that because we used to have um the food service director's salary in the actual food service accounts. Um it was the expense in there. Um there was a debate and um right around 2021 we
017removed it from food service and put it in our general fund. So, um, in 2020, we had a, um, and this is why it's, we moved it. It started to, um, rise really high, 63,616 loss. Um, and then this year is 21,445 um, loss. So that's just a little bit of information for you for um to kind of decide what we want to do with the rate. But I also have a little bit more information to help make your decision. So when COVID happened, we had a year and a half about two years where all students ate free and doing so all students got to eat free, we got to charge and they gave us more money for each lunch than what we actually um would have charged. So we got a fund balance in
0182021 and have had that fund balance for the past few years. And what that does, it helps with any um equipment that needs to be purchased, high milk prices, it offsets some of that. So um so when I'm saying we do have a loss, we have a loss, but we have a fund balance that will cover that this year. Um, and that fund balance as of the beginning of this year was $134,889. So, could that technically cover a few more years? Yeah, it probably could. But I don't know if I would count that money because they can change the laws about how we utilize that that those funds in any moment, right? So right now we can utilize it and but you're year to year you're you're not sure they change the laws all the
019time but it's there as of today and we can I don't have to take um fund balance money from us and move it and transfer into that to cover it this year. So that's one item. The next thing is if um I sent you the PLE tool, um it does say that um the average price paid lunch for 24.25 was $41. Um and then if we go into the spreadsheet, um I got to find where it is. Um it's it's showing that we actually should be charging 371 to 370. Um and we're charging 350. And they they just they do that with the consumer price index. They do it with a weighted average. They do it with our weighted averages. Um we have to fill this out every year. And then with this form, we
020have to fill out another sheet that says your board or whomever is um can vote in your district on are you going to increase? Are you going to leave it the same? If you're going to leave it the same, are you going to put funds in to transfer to cover it? or are you in a positive um balance? So, because we have that fund balance, I can say we are not in the negative. We can we don't have to put our rates up this year. However, if we keep going like this and we don't slowly bring them up, we might hit a point where it's going to be charging maybe 50 cents all at once. That's the only thing I'm afraid of. Um that's why they do this. That's why they they suggest 5 to
02110 cents every year at at that. Um there's been multiple years we haven't done it but then um right after right before co and right after co right during that co time after the free lunches we had to put it up it up like 20 cents I think at once and and it's that's a hard hit too. So I guess it's kind of a discussion that you guys should talk about but I just wanted to give you um a bunch of information to kind of work it through. Okay, I have some questions. Yep. Um, so the average price that 401 is that average national or is that average state? Uh, so let's see. It's guidance. It was in the guidance. It says Oh, so where did I put it? Um, here. I want to say
022it's state, right? Okay. Okay. Yeah. Yeah. I want to say state. Okay. Um, so this would increase in theory. Sorry for the public. We are going to have a little bit of echo because of Mary's thing, which is fine. Um, looks like this would only increase our revenue revenue. A little over $1,100 a year. I mean, I guess is it worth it is what I wonder. It's just not that much for us. Do we? Sorry. I guess the rest of my thought on that is if we increase what we charge, does that increase what we receive? But no. Okay. They they have a set rate that they give us for what they feel is. My other questions were this. So, we've got the fund balance up here, the 135,000 basically. Yep. Um, is the So,
023this Sorry. So, what I wanted to see is so this $21,000. Hey, Nick, I can't hear anything. Sorry, I'll lean in and talk a little louder. Is that better? Is that better? Oh, yes. Thank you. Okay. Sorry. So, I'm looking at the basically the ledger sheet that Mariah gave all of us. um that has essentially the fund balance at the top and then all of the food service um uh numbers below it and then a $21,000 is that a $21,000 balance? Yes. Okay. So that's what I was trying to see. Our loss and that's is that after we include so 134,000 or we can in theory use that to offset it. Exactly. I can in theory offset it with that amount of money. I was just double checking. I just left it separate. Yep. Um
024like I said, this year we can um laws change, but they do let us roll food service fund balance every year so that it's there. Um we did utilize it last year. So technically if we were going at the same rate every year and we could we would be fine for the next four years, but then what happens when that money is gone? Yep. Right. And then and then you're looking and everything is increasing. Your food's increasing. Like if you just look at that, that's I mean 50% it's increased since 2013 and and um our lunches have you know only 20 29%. So we're definitely less than expenditures. So what does everybody else think? Yep. So, just playing devil's advocate because I I certainly understand that um you know our first of all our employees
025deserve every penny that they get and more. Um and we all go to the grocery store so we know that costs are going up. But to Wendy's point, if we look at $1,100 annually, or if we look at the number here, which I if I'm understanding this correctly, and I'm not a numbers person, but the 21,000 that you reference here, Mariah, if we were to look to community sport to to raise that money, is is that an option as well? And then we kind of I know we're a bit of kicking the can down the road, but I just I know for me my initial reaction is a little bit reticent to put this on families right now given how difficult times are at the moment. um they may be more difficult in the future
026but right now it is difficult too. Um so whether it's the 1100 that Wendy referenced or the the full 21 that you have here is that an option for us? So yes this is not to be clear this is not have anything to do with um students unpaid funds. This is totally different right? Like so take that out of it. That's not even included in this. We have to we zero that balance out. We have to clean that up. That's right. So if you even take that out, that averely is $5,000 every year. Um on top of that. Mhm. So, I like I said, I think that we'd be able we'd be fine the next few years, but if it keeps going like this and that fund is gone and then all of a sudden
027we're looking at it, we might be in a very worse spot. Like, that's the only thing I'm concerned about. I say I'm like if you want to do it for one year and not raise the rates for one year and see what happens in the e with the economy and stuff I I fine like I think we would be fine for one or two years. I just don't know how long term. Yeah. To piggyback off Candace's question, am I correct in interpreting this as if we were to have more students opting into school lunch, we would have less of a problem with the price? would that offset? Um, so I don't have the full numbers here of how much food was purchased, if there was any loss, like all of that does add up into
028that, right? To that number, that amount. Um, but yeah, I mean, if if we if if we're if we're not wasting any food, it it shouldn't really matter if we have more because we'd have to buy more, right? Like, but if we're wasting the food, then yes, got it. We need them. We need more students. I guess it all and I knowing Mary, I'm sure she does not is not very wasteful. I'm sure. And I think I was just asking to answer Candace's question which is sort of adj adjacent to this. Um I believe the answer is no. So Mary, what what Candace was sort of asking was about fundraising for the students that had a balance at the end of the year. And if I remember correctly, what you said at our last meeting
029is that when we receive donations, they go towards extra food for our free and reduced students. They do not go directly to offset those balances. Is that what I understood? That money is strictly for extra food for our free and reduced kids. Can you Sorry, we can't. Now we can't hear you. I lost you again. Just talk louder. There you go. That's better. I'm sorry. Did you ask a question? I lost you again. I I was just clarifying. Candace was asking about fundraising as it relates to unpaid student balances. And I what I remember you saying at the last meeting is that donations that we receive essentially for that go not towards the unpaid balance but they instead go to the free and reduced students so they can receive extra food. Okay. She is I
030can hear only the free and reduced kids and when they get their extra food, their extra slice of pizza, snacks, whatever it be Yes. That money goes towards those children. Perfect. Thank you. So, just uh Sure. Oh, of course. Yeah. So, I certainly would not want to be taking any funds. I would pull that closer. She can't hear us. Sorry, Mary. Um, so I certainly wouldn't want to be pulling any funds from that because I I know how important that is for those students who are really depending on that food source. Um, is there a pathway for us to look to the community first in terms of fundraising to make up this gap we're talking about here that isn't specifically tied to the kids who need the extra additional meals? Does does that make sense
031what I'm asking? Yep. So, um, donations and fundraising, there's the law is changing this year. I don't know if anybody's looked at that RSA, but um it is changing and um so if somebody even donates 50 cents, we have to have it approved by the board to spend like it's going to be completely different. Um you you'll be seeing a lot more things come through here for approval. Um any Right. So, um I would I I would I could look into that because I don't know if there is a law about that or not. I would assume that anything that is given to the school if there's guidance on the donation. So usually if you get a donation it need it's an amount and they can tell you ex if they tell you exactly what
032it is they want spent on it or spent how then yes we we can utilize it in that form. I just want to make sure I understand the $1,100 thing correctly. So if if if we were to have gone through this year with this increase does that mean this balance would have been $20,300? Is that what it would have? You know what? I'm going to interrupt because that's not a good number. That would have been $1,100 for the month of January. Okay. It's for the Yeah, January. I just was kind of gave a basic one. She gave us one month. Sorry. That's my mistake. So, in theory, probably more like 9 or 10,000 if you look at nine months of schooling. Okay, that's helpful. Yeah. Sorry. I mean, I don't think that putting up our
033rates by 5 10 cents is going to keep us out of debt, but it's it the goal is to solely keep it going with the the consumer index, right? Like with the rate um expenses. So, you don't So, we're not sitting here going all of a sudden going, "Oh my goodness, we we're not even going to be able to feed the kids. We're not going to be able to pay our bill." Like that's the why the state gives us the guidelines. That's why they give us the PNLE tool just to keep us in. And if we're not going to follow that guideline, they we have to sign off saying we're going to figure out how to we're going to transfer funds from our fund balance. We're going to we have to prove on how we're
034going to cover that money. Um, so far from conversation, I might change my mind, but I just feel like if we're thinking about long-term sustainability and not just how people feel this upcoming year who are directly affected, but we think about the people who are going to be affected down the road continuously. If we kick the can down the road, we're harming our community more than making the tough decision now to try and reduce the bleeding. Sorry, I was looking to see if you had something you wanted to say. That was all. I I tend to think we should not kick it down the road, especially because you said that I believe you said I believe I heard that it's uh something about $2 $3.71. The state wants us to see it. Yeah, they they
035give us a guideline when I I sent the tool to you. Um their suggestion is around $3.71, right? Um I think that's too high. I think I think I think I mean I I understand that we don't want to make it unsustainable or too much or way noticeable for for parents that have multiple students or just um but I I I do feel that the the tools here I think that um we went many years without following that practice and then all of a sudden it hit us. Um so I'm more apt to say even five cents is even if we did something little every every year um helps. I I guess I would rather see us do 5 cents. Yeah. Every year for the next you know like at least say for the next
036three years. It would be our policy. not policy, but it would be our um I mean I we're still going to have to cover a difference for sure, but I if but it would be a little bit maybe more palatable if it's only 5 cents every year for the next three years. So I re I redid my math. So if you take daily lunch sales from all three schools and divide that up divide that by 350 so lunch is 350 we have about almost 90,000 almost 91,000 lunches a year an extra 15 cents would have been 13,642 which with a deficit of 21,000 it's a little more significant than my than my $1,000 from a food service and and we've already like tried to calm down food service like we pulled out huge salary amount
037that the budget's holding now and so I think we're I think we're slowly trying to keep it under control for sure. Um I I agree. I don't think we should do anything drastic, but I think we should do try to maintain it slowly just so we can do the math for like potential impact for a family of that's right on the precipice of free and reduced. Say they have three kids, three school lunches every week. 15 cents more per day times three kids times five days. 225 additional per week, $9 extra per month. Call it nine months of school, $81 per year for a family of three. And that was the five cents or the 15? That was the 15 cents. Okay. And I think that we really need to push this year. I mean,
038Mary did a great We really been trying to push trying to get everybody to do free and reduce. It's not just important to feed your kids and and swallow the pride of having to fill it out, but it also helps with grants. Like that's our title one and that's the the state really utilizes those forms for whatever reason for multiple purposes. And I think that we really need to just um even if you don't feel like you're going to fall under that, just fill it out just so that it's filled out. Um, but I think if we do have if we can get a list for Mary at the beginning of the year of who might be or who was on that list last year on that cusp, right, that we could focus maybe fundraising
039and helping get funds in advance for those um those students. So, can we ask that one of you guys speak to I'm guessing it would be the attorney to find out sort of what the legalities are around fundraising for food service. Does that make sense? Is everybody okay with that? Just to see what the deal is with it. All right. Do I have a motion? Would anybody like would anyone like to make a motion related to the request? We could leave it as it is. We can increase it by 5 cents, by 10 cents, by 15 cents. Okay, I'll start it. I'd like to make a motion to increase the cost of the lunches by 5 cents over the next three years. 5 cents, 5 cents, and 5 cents. Do I have a second? Um,
040I think we should keep in mind that that may we may have to revisit, right? That would get us 15 cents, but we may find years from now that we're just setting that as a as a place to start. Yes. So that we at least are moving forward. Do I have any more comments? Any more questions? A little more pal. I think it's a little more palatable for those families that are we know um everything is going up. So I think it's a great it's a great compromise. Um so I really appreciate that and I and I think it might be a little more bearable. So thank you. Agreed. All right. We ready to vote? Okay. All in favor? Okay. All right. Thank you. Sorry. We'll get back to you. We can get back to
041you regarding fundraising and we'll speak to the attorney on that too. We're going back next month. How do I raise my hand? Thank you everybody. Thanks Mary. All right. Good night. Okay. Bye. Can I ask a question? Of course. Would it be possible um the principal here and I really appreciate that. Could they just give you a quick update on hiring and then could they go? Of course. Are you okay with that? I was you okay with that? I know you're on a roll over there. I'm here all night. We're good. You're here with me. So there. Yeah. So maybe if um I just think that's important at this time of year. It's something we are obviously very mindful of um given all the critical shortages. So maybe center Mars and then Hampton Academy if
042you want to speak to it and then you can be on your way. I know we've got some some little faces in our audience too. I we should have done it the other way. Yeah. Sorry. It's okay. They seem content for the moment. I don't know. Nope. There you go. You guys really didn't want me to come up tonight. That's right. Um so center right now we are down. One special ed case manager um did interview two applicants um last week. So might have to get a little creative with a statement of eligibility for special education. Um but um I'm working on that currently. And then I'm down to pair of professionals right now. Uh we do have an interview later this week. So hopefully that all goes well. Um and then we're just looking
043into maybe other avenues to possibly put the word out there for par profofessionals in the district. So So that is where we're currently at. Right. All right. Thank you. Thank you. Thanks, Mark. Everybody, should we sing happy birthday? Would you like would you like to be serenated? I was serenated earlier today, so I'll be good multiple times, but thank you. Once is enough. I appreciate it. Um, hello everyone. Um, and Marston, we're looking right now for two pair of professionals, um, you know, spe special education aids, um, to work with some of our students who are identified. And we're also looking for an ABA tech, which is an applied behavioral analysist. Um, it's not something you necessarily um need to have a lot of experience with, but there is training available. But um, you know,
044if you're interested, check out our Facebook page or Apple. Um, there's links right on it. Tell your friends. Um, you know, if you want to get involved in the community, and it's great hours, it's great pay, it's a great working environment. So, um, if you know anyone, send them our way. Otherwise, we're fully stocked with professional staff. So, it's just um dealing with those couple of hires right there. All right. Fantastic. Have a wonderful night. Thanks, Nathan. Just sort of a reminder to the public that those those positions are great for those moms whose kids have have just gone back to work and you're you want to be there to get them off to school and be there to get them off the bus. It's a it's a great schedule. And we also those parents
045um have the opportunity to pursue their associates or bachelor's degree um if they're interested. We do have that program. So we also are working with the digital collaborative for equity. So anyone that is would like to finish their degree, we can help with that, they can be working in our district as a PAR educator in the meantime. So we'd like to just give a plug for that as well. Yeah. How are you guys? Happy summer. Um so we had a late exit for a case manager. Um but uh we are looking to fill that position. Um which might shuffle some things around. Um we're currently uh still don't have a position. Uh we don't have any applicants for a coral chorus teacher for next year. So um I'm going to have to think about a
046few things, maybe shake that up a little bit. But yeah, no applicants in the queue and we're also down uh par professionals as well. So um shortage there. Um but yeah, if anyone knows any chorus teachers that want to come to Hampton Academy for a couple months, it'd be great. Put a little concert. Um but that's pretty much it. That's what we got. Yeah, sure. Um, so do I just understand this correctly? If we don't find a chorus teacher, no chorus program next year. No chorus program for the for as long as our teacher is out, we are looking at other alternatives, but yes, chorus could be not in the table if we don't have anyone to anyone to teach it. And I don't think anyone wants me to teach it. So yeah, uh, for
047requirements for the chorus teacher, this is oddly specific, but do you need to play the piano? I don't think so. Okay. Yeah, it's basically it's a long-term sub position. long-term sub through uh yeah through the uh winter vacation. So, yes, we'll be doing auditions at the next board meeting. Yes. So, yeah, if anyone knows anyone, please tell them to apply, email me. Um Yep. We had one applicant from New Jersey. She was not coming up. Yeah. So, fair. So, bummer. Um but that's it. All right. Thanks. Thank you very much, guys. I would say yes. You guys should go. Yep. Run. Run for the hoop. See you tomorrow. All right. So, back to Mariah. Back to me. I love this month. It's all about me. Not really. Um, so it's been really busy. We The
048month ended. We had to get all of our last payroll completed. We had to get all the accounts cleaned up, everything expended out. Um, so now we kind of have a final number for you. Um, however, I say kind of because when the auditors come, we have to put Gazsby in. So, um, when we do the school budget, it's it's by um voted budget and we have an expenditure and that's what we can spend in end of day. But by law, we have to put in Gazsby and do all that for the end of numbers um for the DOE25 and for you and for our report. So, what I'm giving to you is final numbers per budgeted amount. Um, so it'll probably be Gatsby's changed, the laws have changed this year. So I've got to
049do at least three more reports that will adjust a little bit, but averely it's between 10 to $20,000 difference because we have to take payroll from prior year, payroll from July, um, some um, depreciation and other things affect that number, but then I do a final number. So my goal is usually for you is I give you my final number that I have for expenditures and revenues that does not change um other than those little adjustments that we have to do for Gazsby. So what I ask is um to pick either a contingency amount or a return to taxpayers amount and then whatever the difference is the other line item would just be adjusted by whatever the auditors suggest. Does that make sense? So what I'm going to go through is um we had so
050this is our third year third year that we could add um retainage funds in and we voted on that um in 2023 and it passed and we are allowed to retain 5% of our fund balance and this year um we can retain up to1,469,488.70. Last year we retained $58,79 and we um gave to the taxpayers $225,000. So my So if we then look at what I have for this year, I broke down all of our revenues and I and um what I try to do is always return revenues no matter what. Um and the revenues were tuition, um interest on our income, which was interest on our bank account, and that was high because we still have the HVAC funds in there. um rental for facilities, CAT aid, which is sped aid now, Medicaid, which
051was a double than what we normally get this year. Um Kim work is phenomenal with CAT aid and Medicaid. She's just phenomenal. Um I do not foresee us getting that next year. um -ate funds which we get for our um utilities. We um do reports on that and get funds back for that. So as much as we um have expenditures, we really try to do um things to get revenues in to re to have return. Um and then other state aid. So, our surplus of revenues was 221,456.88. Then I would take my um 5% retainage and that has to go back into fund balance. So, what happens is every year I have to take that money, put it back into the fund balance and redo the retainage. So, that would go back in um to
052the fund balance. We have the revenues, the 5% from last year, and then the unassigned fund balance for this year. So that's 244,91016 that um is on expenditures that we did. Um and most of it multiple things we had um student for that was out of district that we didn't utilize. We had transportation that went along with that and then um some positions we could not fill. Um with that said, some of the positions we could not fill we had to hire outsource. So that kind of offset, but you'll see my full out report of the ins and outs. You'll see the accounts. Some will be over, some will be under, but at the end of the day, that's what's left um in our unassigned fund balance. So with all those three items, it gives
053us $974,4464 as a fund balance. So now we have to decide what we want to keep for retainage and what we would like to return. So I my suggestion is always to try to return about the same we do every year. Um but I I put it up a little bit this year and um I was suggesting 250,000 to return back and then put the rest into contingency fund um for multiple reasons. Um if if grant issues come up, we have that fund that money to to pay our paras that are in that grant. If boilers or other items break down, we have that money that is there in case of emer it's it's uh in case of emergency only. I cannot spend it unless I put a notice in the newspaper. Put a notice
054out stating that I'm asking and requesting to utilize that money and that we have a meeting here. You vote on it. I explain why and then I let the state know. Like there's um that's why I like this. Like I can't just spend it. I have to have reasoning for it and I have to prove it to you and I have to let the public know. So but I do think that we do need um a retainage that's a little hefty. So that's my suggestion. You guys feel free to speak, ask questions. I'd like to just um first off, this is I know this is a lot of work at the time of year where she's being pulled in a million direction, but I think where there's so much uncertainty with what's going on with
055um with budgets and federal funding and everything else. Um I think I think it's um I think it's a great I think it's a great proposal. Mariah, I just want to um first off publicly thank you because I don't think that sometimes Mariah um she does have to sit there and do this hard work. And I know she although many people are taking summer breaks, she will not get a break this summer. She will be completely swamped with doing the audit, she will be completely um just straight out and trying to get everything in order. um getting ready for the DOE25 just all of the paperwork that is required of us given the changing laws. So I really appreciate that. The only the only thing I would say is that um I think that it
056really um provides for us a safety net. So should we need it given what could happen in the next year, it's there and that if we don't use it, we return it. It's not like it's you know what I mean? It's just it's for safety. It's because we can't know what we we don't know what to expect, what will happen given what's going on with funding in New Hampshire and everything else. There's just too many moving parts right now with laws and, you know, federal funds that we don't have access to right now. And otherwise, this So, this fund balance, do we build it? Does it roll over every year or do we So, so I have to pull it back in and then recalculate it. it can't I can't put this money in and
057then keep adding to it. So like the 500 is getting brought back and then we readjust. Um it there is um it is a percentage of your budget. Um and there's a max amount that you can do every year and it's recalculated and the state actually gives me that amount. I don't I know how to calculate it. I I usually do and then they send us out a firm amount like this is your drop dead amount. Um and it's it's also the other reasoning why they did this is there's a lot of es and flows with budgets. So um it kind of I I try like everybody it's very hard to say you're supposed to averely give back 1 to 2% of your budget. That's that's their suggestion, right? Sometimes that's hard to do. So,
058this is another way to um the retainage was built another way that if you have that one year where you just cannot give money, you can return your retainage, right? Like you can return some of your retainage as your fund balance. So, it kind of helps with that that also. Um but no, we can't keep it and just keep padding it. Okay. So, this is essentially like what we'll have like Yeah. for this year. Yeah. Yeah. And then and and then I'm not even like I could put all of it in there and we still wouldn't max out. Um but I just I think that I I feel revenues should always go back. We worked really hard to get those revenues and that should go back to the town for sure. And um and I
059think just trying to to do the return the same every year or close to is important. A motion would be this to retain. Well, I would do the motion to return because then that way if if um after the I do Gatsby and such if the it could go either way and if it changes a little then it's in the contingency piece. Okay. Versus the returning piece, right? So that's a set amount. Does that make sense? It does. So does anybody have any more questions before we do anything else? Sure. Um before we vote to to um retain or return, are there any items on here? Like I'm looking at the inservice training, right, for for teachers and I I think I'm seeing $1,000 per school. Is that I mean, is that enough? Like should
060are we retaining enough? I So those So that would be during budget, right? So we'll look at this during So you haven't done a budget process yet, right? So at the end of the day, we we do a zerobased budget. We start from zero. But when I give you the books, it will show you 3 years worth of expenditures. And what we try to do is it changes all the time. Um, and then things happen. But for me, I'm not um I don't manipulate where it goes. I put it where it belongs so that we can if there's overages, we can see where it is. um it may it may not be enough but it may have may be enough for the following year. Right. So, right. So, um at the end of the day,
061it's a bottom bottom line budget. So, really it's it doesn't have to fall into the accounts that we suggest, but we really try to. It's a it's a really good question, Candace, because if you're watching it, you'll probably notice that title two is going away, and that is professional development for teachers. So, um the money that we would ordinarily have for teachers to do workshops, which is part of their CBA, is no longer in there. So, all we have will probably be what's in our budget. So, it's a great question. Um so, it's something to think about. We'll probably have that for when we're working because it's hard because we do a budget a whole year in advance and you don't know. It's a guesstimate, right? So that's why you see the over shortage, especially
062in special ed, because you don't know the students. You have a guesstimate, but you really don't know. And then you don't know what the the cost is going to be for the schools and you guess 5% or 10% or 3% and um so it's a guesstimate, your best guess. and we really try to um be t it's it's been a really tight budget. This is the first year um that we actually put a little extra in special. That's why we um have such a higher fund balance that I we've had since I've been doing this in the past 5 years. Um next year will not be like that. We did not do that. So, um, it'll be it'll be interesting to see what happens with all the grant stuff, but I think you're going to
063like the the budget process. It's pretty it's it's so much fun. So, basically, when we do budget, every single thing on all of these pages, we go through every single one and we look to see what we budgeted in previous previous years, what was spent in previous years, and then the recommendation from administration on what they want to see in that year. So, we'll go through every single one. It's great. It takes a long time. Mark out Mark out uh evenings in October and November. Four to five evenings. Mhm. Okay. So, do I have a motion to return $250,000 to the taxpayers of Hampton? So moved. Okay. Do I have a second? I'll second. Okay. Any more questions before we vote? All in favor? Okay. Thank you. Thanks, Mariah. Yeah. I think um if you
064don't mind, I'll do um Tim's stuff, too. Sure. Is that okay? Yep. For you. All right. So, after all of the fun accounts, there is a facility sheet. And um we just wanted to touch base to let you know that this the HVAC project is going well. They opened up the walls um and floors and they've been cutting out duck chases and um everything. There's been hiccups, but at the end of the day, they've been working through them. So, it's been it's been good. Um we are working on the neck room at Martian School. Um that's being built. They do the little cubbies. It's coming out. It's started uh working on some new flooring and replacing some flooring that's been hazardous. Um and then I just can't the irrigation um system died at the academy.
065So all of a sudden the grass was starting to just die and nothing was looking good and we found that out um this week. So we're working on that for the academy. Um and then the the dam at Bachelor Pond. We um have Apex working on that to go through and um come up with a plan and what needs to be completed and when and a timelines to keep us um with state guidelines. Um, we had the state come in last year when we had a rainstorm and there was a pothole and they decided that there was a little bit issue with the dam. So, we've been trying to work through that and clean up and stuff with the dam. So, we've we've just been trying to um I don't think it's anything a major.
066It's just trying to keep us up to date. There's just going to if we if we decide to keep the water fill and stuff, we have to dig dirt, clean out some of the grass, um maybe put some new um benches in so that people can't park in certain things so that it doesn't affect the way that the sand is being moved. Um but he's just working on that right now. Um, so the DM's been we're coming up with a time frame and a timeline and what needs to be completed for state regulations. How soon will this be starting? Yes, it should. It's started. It is starting. Yep. Yep. So, it just came out of the facilities budget. Yes. Okay. Yep. Okay. And we do need to talk more about this, but we need to
067actually get time. We should really talk about the property. We need to put it on the agenda. Maybe we should put that on. I know there's so much. I feel like we're kicking it down the can the can down the road, but we've got so much on August and September with school starting. Can we maybe plan it for October? Try for October. I think the next conversation actually will be fairly short because I think the conversation needs to be what we want to do and then we need to go and talk to the select board and find out what they want to do. We we did we did get a letter that sort of directed us to go to I I'm sorry who is what is his name? I know it. Jason. Yes. Jason. Yeah.
068Jason Bashand. Um we asked him and he said it definitely needs to go in front of the select board as opposed to the planning board. Okay. So, we just need we're basically looking for a place to start and we need to find out what is the town what are the town's thoughts on it. Does the town want the property? Should it go to conservation? Do they want to buy it from us? Um, wreck has some has expressed some minor amount of interest in it, but yeah, we need a a bigger conversation and then to decide sort of what we're going to say to the select board. So yes, do we need to have a conversation first? I think before we go to the board because we have to Yeah. So I think we should maybe
069plan for the October agenda so we can have a conversation before we go to the select board. Agreed. Okay. Yep. Everybody good with that? I mean, the town's been great um with us trying to keep it clean and help us maintain it and um they've been wonderful. It's just a lot of work for the school. Yeah. for a property that we don't use a whole lot. Is it is it appropriate for if people have ideas that we shoot ideas to you? That would be great. And I can kind of just get them get those ideas and then we'll talk about the October meeting. That would be great. Perfect. So I think that was it for me. Um no, we have to do the uh we have to do the audit. Oh yes. And then you
070have to do the audit because they're coming in two weeks. Yep. Okay. So, let's see. Let me get my Y. This is the most exciting part of any of the board meetings. So, you guys, I think all receive this questionnaire in your packet from Platzik and Sanderson who are our accountants. and we have to publicly go through and read these questions aloud and answer them. So, I screwed it up last year. So, she gave me a copy. Okay. So, question number one. And so, essentially, I'm going to read these and these are to all of the board members. Um, so if you have any comments, feel free. Do you have any knowledge of fraud or suspected fraud affecting your entity? Yes or no? Going to say no unless anybody has an objection. Okay. Have you
071received any communications from employees, former employees, regulators, or others alleging fraud? No. Have there been any recent or unusual circumstances that might increase the risk of fraud? Not I think that any of us are aware of. Nope. Have you or any related party of yours had any interest direct or indirect in any of the following transactions or pending or incomplete transactions since July 1st 2024 to which the school district/sau or any retirement savings pension or other similar plan was or is to be a party. So, the first one is the sale, purchase, exchange, or leasing of property. Um, and that doesn't basically because we were just talking about the pond, that's still a no. I mean, we don't personally have anything to do with that. Okay. Just making sure. Okay. Receiving or furnishing of goods,
072services, or facilities. It's okay. Feel free to No, I read this earlier. I was You're okay. Okay. Transfer or receipt of income or assets? I think no. Other transactions. Okay. Number five. How does the school districts monitor for and respond to cyber security incidents? And are there incident response plans in place? And there are we do have a plan. Correct. We do. Um this was not in last month last year. No, it's new. It's new. Yep. Because it schools are we have to now given what's happen. So do we I know that we have a policy for this. Do we happen to know the policy number slash letters? I would think that would be the appropriate answer to that. Yes. And I'm sure that the plan is lovely, but it's actually okay to while she
073looks that up. Yep. I'll keep going. And then are there any documented disaster recovery and business continuity plans in place to address potential cyber security incidents? I hope so is the answer to that. Yes. Yeah, it is. Yes. I was going to grab Nick. I bet Nick knows the answer to some of these. You want me to grab them? Sure. Policies. Okay. Because he and Dave work pretty closely. That would be great. And having been worked at an entity that has experienced this. Yes. You need a you need a plan in place. malware. Y we've talked about it. I'm guessing on the spelling of that if we need to change that we can. So, same thing. So, I'm guessing that the same policy that Mariah is looking for will answer number six, which is the
074business con continuity plans. And I would look it up, but I have no internet tonight. So he does a um he does a cyber security report card weekly by cyber security and infrastructure security agency. I I was asking about it. Okay. Yeah. Can you say that again because I need to write that down? Sure can. Sorry. So he does a weekly cyber security Yep. He does a he looks at it. Um Yep. So he does a Yeah. He does a weekly cyber security. He does. He does a cyber security report card done on our network weekly by the cyber security and infrastructure security agency. That's basically to um security. Yep. to ensure our network and our we are protected from outside hackers infrastructure cyber security and infrastructure security agency no almost that was a lot
075of words okay yes and security awesome thank Okay, I think we are good. Number seven, does the board have any concerns about the integrity of the financial reporting process? I would say no. Does the board review comparative reports of estimated and actual revenues and appropriations and expenditures? Yes, we get those every month and they are always available. How is the quote tone at the top? I think this is new also communicated to employees. For example, expectations, ethics, values and behavior. We do a um orientation for all new staff. Um it'll be three days and I am they do one day with the principal and then they do two days with me where we are specifically going over um policies, procedures um with a focus on specifically confidentiality, FURPA, HIPPA ethics conduct All of that that's
076done in August before the school year starts. Okay, great. Have any fraud risk assessments been completed? No. Okay. How are fraud risks communicated to employees? I think I think Dave and his team is constantly um reminding people about fishing scams about um any possibilities for do they email regularly to the staff? Do they I know a lot of organizations actually send um Yep. their own fishing basically to see if you fall for it. Yep. Okay. So, let's do that one. Why don't we do the DI? So, a couple of things. So, Dave does regular emails and then we do the we have the policy to back plus regular staff emails. Yep. regular emails from all staff. For each board member, please provide the the please provide below the years of service and a brief description
077of their background. For example, Jane Doe, five years on the board, teacher for 20 years at the high school in the local government. So I will go first because I'm writing it down. So mine will be Wendy Ria 4 years of service I believe. So they're saying how long you've been on the board and background. This is your second year is it? It is. Yeah. Uh sounds about right. And for background I am going to put children's librarian. Okay. So Molly, do you want to go next? Education. Okay. All right, Candace, just give me a second to write your name down. Education related when we're talking about experience. Yeah, it's it's it's kind of whatever you want. So, you are we'll put down one year of service. Um, and so would you like to put
078for background? And I think it's fair if you were to say parent or what whatever you want to put. 13 years a parent. Um, yeah. 19 years attorney. Okay. And Andrea. S H E P A R D. Okay, I'm getting there. Okay. 30. Okay. Right. Elliot is two L's and two T's. Double L double T and an H on Sarah. It is one of my talents from the library. It's learning how to spell people's names. Okay. Years of service one. And what would you like to put for your background? Uh, professional. I don't know. Parent. Okay. Sure. Nice lady. I should write that because funny. Just this one. You're new. You're new at that. Yeah. Uhhuh. Trying it out. Okay. We are almost there. Okay. Yes, we are there. Signed, dated, printed, and we will
079be done. And the nice thing is we only have to do this once a year. Okay, we are eighth. Okay. So, I believe we have hiring and resignations is our next thing. hiring resignations. I I think we are Do we have anything else before that? No. No. There there is a letter of resignation in your board pack in your packet that follows this um that you can see. This is in um Dr. Campbell alluded to that when he mentioned he does have an opening for a case manager. So, do we need to accept that as a case manager? I know we do for teachers, but you do. It's professional staff. You do. Just making sure. Yeah. Thank you. Okay. Yep. So, we have a resignation from Shawn McMahon, who is a special education special education
080case manager at Hampton Academy. Do I have a motion to accept his resignation? I'll make a motion to accept Mr. McMahon's resignation. Okay. All right. All in favor? Okay. And I believe we have policies next. Yep. All right. So, these are all first reads, but I'm assuming some of these are on the list for discussion because some of them didn't appear to have Yep. changes to them. Is that correct? We we can um if you can take if you take a look at them. I I don't know. Um I left these We can take a look at them. So if you look at the naming of the districts 1 through six, right? It's a six- page policy. Yep. Um you can see where there was changes. Um the question that we might want to talk
081about was the amount of Yeah. On the last page. Yeah. Yeah. That it's the only that's the one that we might want to providing a minimum of 20 years. That was So this is under for the public. This is under guidelines for dedication of a building or facility area. Um, and this is discussing naming um an area after a a living school district employee, school district district official, volunteer or community leader who provided a minimum of 20 years. Providing a minimum of 20 years has elapsed from the date of completion of service of the person to be honored. And it does currently say the board shall consider the amount of time that has elapsed from the date of completion of service of the person to be honored. Oh, I see. And it's just a change
082changing it to 20 years specifically. Can I just ask what is this from? NHSBA? Is this something we you would like us to institute? Where is this coming from? It is coming from it's coming from the New Hampshire School Boards Association. Okay. And um it's really it's up to us at the end of the day. I don't love it. Yeah. Personal opinion. We don't have to vote on it tonight, but I don't know. I think if you wait 20 years, who knows who the person is? You know, if you wait 20 years, then there are no longer any, let's say it was a teacher, no longer any students in the system that remember them, right? It's up to you what we want to do. um in terms of the number of years that has lapsed.
083I think that was that was left blank. Yeah. Okay. What's the reasoning behind like such I mean I feel like I understand not wanting I don't know a smaller number of years just like to make sure I don't know I will tell you so that when it kind of passed this it was random. I happened to be at a board a board meeting that they had two years ago I believe and it was right after Renie Kushing had passed away and they literally they named something I can't remember they named something after him and then they passed this policy like 10 minutes later which to me indicates there are going to be times when you are not going to want to wait 20 years. I personally like the idea that the board shall consider the
084amount of time. So you you could if you want put a period and just omit the red the red part. That's the other thing that you could do. So it would just be dedication of spaces or areas in a building or facility may be made using the same criteria. Um and that it ends with you know leader and there would be no minimum. It could be at your discretion. It would obviously be a board vote. So that's the other way of dealing with it too. I think I'd rather do that. Yeah. So let's do that. Okay. So let's make the change. Okay. And then it's a first read so we can actually vote on it next month. So Yep. Okay. Okay. Um criminal history records check and background investigation. It looked like there was just
085one tiny change to that. Is that right? Yes. And it's required. It's a priority. It's required by law. Okay. Um Oh, there is one extra one. The superintendent may share to the board in non-public Yep. general information, but you cannot share the actual report. Yep. Okay, that's it. Okay. All right. So, we'll look at anybody have any questions? Go ahead. Have any other policy? Gifted and talented. So, because we don't have anything, this is what we have. It's that it's this was the only thing we have. Yes. We don't we don't have a gifted a program. Yeah, I know. Yeah. Right. And now we don't. Well, that was Claire Leech. How many That was previous to me. That was before 2000. We did and now we don't. Y. So, are we looking to expand it?
086Was this something that came? I'm assuming that this was part of the conversation at the policy. So, yep. So, we did we talked about it. We don't have um there is not the staffing for it. Um it's something that if we wanted to budget for, we could um you know, and then we could put a program together, but you would have to just um look at the policy as it relates to criteria where we don't have a person or program per se. The information, right, that was there really didn't pertain to us. possibly hearkens back to the days of junior high versus middle school. That too. And and when you were a junior high, you did have the gifted and talented program in middle school again with um differentiated instruction being part of every program
087and every good part of teaching. Um, there shouldn't have to be or there shouldn't need to be this type of programming. That was the thinking. Okay, that makes more sense. That that was really the thinking on it. Okay. You know, and again, people bring up, well, we have an inspire program and we have this program and true. So, basically, we do what we can to meet the needs of every student with the instruction that is available. Well, does that sound fair? I think we try to provide a FAPE, a free and appropriate public education, right? And with that said, it means meeting the needs of our students. And I think one of the things that we have been talking about even during the retreat was this whole idea when we talk about the multi-tered systems
088of support. We talk about um different learners. We talk about what about our kids who are above level, our kids who are below level. How is it that the classroom teacher is right differentiating daily so that those children get what what they need. So that's really where your multi-tered systems of support come in. Your differentiation comes in and we've offered students the opportunity for we still have a superior no what what's the um extension? No, the the grade the grading the newish grading system above grade level or right however there are students who choose not to this is true go for that this is true and so how do you and you have to do extra you have to basically do extra it's beyond it's basically meets expectations and then whatever's above exceeds right there's
089like an exceeds at the elementary level and then in middle school you can receive a four Y but I think we've discussed this before that seems to be super subjective and varies really widely across teachers. Um so maybe that's something to revisit. I'd echo what Sarah says because as a as a parent newer to the junior high and or middle school in particular um it's not always clear when the next level or exceeds is available and it does seem to vary across assignment, across a teacher and across teams. Um that would be my only feedback on that. Yeah. It's not totally clear. Yeah. Yeah. So in looking at rubrics which I am again I haven't seen it in every classroom but the classrooms I've seen it in a rubric should have a very clearly stated
090um set of criteria for what that four or what that superior or what that level should be. But again, my experience has been that many students more than many students choose not to go for in middle school choose not to go for that four. They choose not to go to do that extra work. So then I guess I guess I don't know. So essentially if you and I this kind of came in I think we were eighth grade when when the new system came in. So essentially, if you as a student, if you decide not to do the extra, you do all of the regular assigned work and you do well on all of it, you get a three, right? Okay. Well, it's basically if you're looking at um standards, are you meeting the standards?
091And I think that's really what we're looking for, right? We want kids to at least meet the standards, right? And parents hate that because parents all think that a three is a B. has in my in my experience that has that has been what we have always everybody felt like you know it's it's easy it looks it looks like four is an A three is a B etc so but I'm not saying we should change competency based grading system and we've we've unfortunately had this we've unfortunately again I'm just letting you know we have had this discussion more times than you can ever imagine Um, well, you probably they you you know cuz you have kids, right? But go ahead. Yeah. No, and I'm not disagreeing with you, Wendy. Um, I do agree because I
092think there is there's this jump that happens happens from Marston over to the academy that I think can be a little confusing for parents. Um, but I think the feedback just in the community that I'm hearing, I don't know if Sarah would echo what I'm saying, but is there's not always a lack or there's not always a full sense of um, clarity for at least for the parents, but also for the students that I'm hearing as to at what times can they go for a four, what times can they not, what what do they have to do to go for the four? And I don't know what the solution to that is, but this is just some general feedback, I guess, that I can offer. And to that point, I have a kid who always
093will go for the four and I have one who's like, "Oh, I I don't know how I got this for. I certainly didn't try for it." You know, like, so it's it there is and you know, part of it you can chalk up to maybe it's plastered right in front of their faces on the wall on a clear rubric. Um, which certainly could be the case. I'm not in the room. But there is there's also I think in Marston and in center parents are really acclimated to receiving a ton of context in the grading. It there's a a paragraph um from every teacher and then that is absent also. So I think that without that context it can be okay um you know just people get confused at that junction I think which as you're
094transitioning right to more independence in the middle school that does tend to happen. It's a it's a conundrum. It is a conundrum for sure. Mhm. I guess I guess I would just maybe push more for the rubric to to show more and your parent teacher conferences, right? That's Yeah. That we now do twice, right? And and that's that's and unfortunately just watching it, it's that's another thing that again the middle school you're pushing for independence. The kids are pushing you away. So the parents are going, "Okay, I won't go to your parent teacher conference if you don't really want me to." You know, I it's it's a magical age. I love middle school. I love middle school. That's for sure. I know a lot of people don't, but I love middle school. But it's it's
095a tough age and it's that transition. Many things get lost and shuffled and confused and um so we just have to keep talking. Yeah. Okay. Agree. I would vote for next month that we could pull the program the what is this uh IHPB we unless we have any specific plans to change anything on it. I would just I don't think we need to vote on it. It's it is in place and we can keep talking about it and absolutely you know. Yep. That's all great. Okay. So field trips. So, we do have, just so the public knows, we have our regular field trip policy in front of us and um I believe Dr. Costa has also included school travel safety guidelines and we received those from Primex and that's basically guidance from them on how
096to make school field trips safe. Yeah, it's just from our it's from our school insurance. Yep. So, we'll just in we can include that in there. We don't currently have any actual changes on this. Do we want to talk about changes? What is the plan for having this in front of the board? I think we were we were fine with what was said. We were going to add the um Primix information. Oh, gotcha. You want to basically tack this on. Yeah, we we did. I think that's what we right. We decided. Yep. That is great. and we'll we'll just put it in format um with our head you know like with the header and we'll just from primex and we'll include it in there. Okay. Um I actually from when we discussed this in the
097springh one thing that I think that we need to be super clear about so for inance if you look about 3/4 maybe three-fifths of the way down the page there's a line that says there should be an adult chaperon for every 10 to 15 students parents should be called upon as extra chaperons instead of asking other faculty members. That seems pretty clear to me that that is intended to be for local field trips and I think there needs to be a differentiation on some of these between local field trips and overnight out of the area field trips just so that it's clear. I know that a lot of parents brought that line up particularly and I don't think that was how it was intended. We do not at this point um bring parent chaperoons on
098trips typically with a few exceptions on the overnight trips. On the I'm sorry on the overnight trips. So we can maybe we should differentiate that with overnight if we could. Yeah, I think we Yep. I'll make a note of it. Okay. I think we need that call out on the free time too because I think the kids are unshapered in their correct rooms at night. Yes. Where which one is that? What about four lines up? Yep. Four lines up. Students are not to be given unshapered free time while on a trip, but obviously on an overnight trip. They have to be. So, yeah, same kind of thing. If we could just find a way to sort of indicate things that are specific to local trips. Yep. I think would be a would be useful for
099everybody. Um, so maybe come back and we'll do a first read again next month on that if we could. Maybe you guys can work through the language on it in the next policy meeting. Yes, that would be awesome. Show me where that local one is. Um, sorry. So, there were two different ones we were talking about. So, this one right here, students are not to be given unchaper free time. Yep. Got it. Yeah. Okay. All right. And I don't know, is sleeping considered free time? Well, because that's really when they that is I don't know. I I thought the same when we when we were when I was reading through this three months ago. I thought the same thing. I that that was I just think we should clarify on overnight on on overnight field
100trips that they will have a period of time when they are not essentially. Um like seventh grade still goes to Canoby Lake, right? No, actually no. Uh there were issues with scheduling and it kind of Okay. That was a trip where there was like a lot of uns there was a lot of unscheduled free time. Correct. Yep. Well, if I'm correct in my experience with the sixth grade environmental school, um there is a chaperon, right, that is in the cabin. Yes. Yeah. Yeah. So, I very clearly remember Yeah. girls and boys and Yep. It was there is blue and there is pink and there is no purple. Yep. That was my rule. But when you get them in a hotel very clearly when you get them in a hotel, you know, when you get them
101in a hotel, it's a whole different ball game. Yeah. So anyway, just Yeah. Anybody have anything else on that? Any comments? Anything else they wanted to add to that? Or I mean, like say you guys are going to talk about it a little more offline. So good. All right. Automated external defi defibrillators. I am assuming that this is a required change based on I don't know if it's based on state law or why exactly the Yep. the change it does have a note that it's a priority. Yep. So, um my only question on this actually is do all school staff receive um training in in AEDs and um all safety all safety team members do. Okay. So, not all employees. Yep. So, all schools have a safety team. Okay. And then all people on the
102safety team have AED training as part of their safety team training. Y interesting. Okay. And we also do Yeah. the CPR as well. Yep. So, and I know if you do CPR training in Hampton, you receive the AED training as part of it. Yep. Okay. Would it be hard to have all staff do AED? Um, if they do all staff do CPR training? Nope. No, they're not. I'm sorry. I thought Okay. Um, I don't know. No, they don't. It's um It's your safety team that does. So there's representation in each grade level in each area that does I would love to see every staff person receive. It's not the AED is fine, but it's the it's the the rest of it. That's really what I would work out, right? So the nurses will do at
103the beginning of the year they do the first aid training. They do talk about um you know we we have time for anybody who has a student that has an allergy. We go over how to administer the EpiPen. We do talk about anaphylactics. We do bloodborne pathogen training. So, we do a number of those trainings that are required. Um, but as it relates video, what she said they watch video cuz I think I'm in it. Yes, you're in the video. Yes. Who filmed it? I don't know. It was It was because I was pregnant at the time. It was back in the day with um Yeah. with Beth Baloney and all that. Okay. Yeah. I know you can encourage, but there's some people that don't feel comfortable. That's it. If we have the opportunity, I
104I think it's a missed opportunity to not have Hampton Fire come in and do CPR. So, Hampton Fire already comes in and does stop the bleed. Yep. Yeah. It seems like like could we possibly tack something on to that? Like maybe not full-blown CPR, but at least the training with the um the dummies the defi. I mean the the CPR training is an hour, hour and a half. The CPR the CPR training is 6 hours. Yeah, I've done it. No, it's two afternoons. No, it's two afternoons and it's about 2 to three hours each. It's about And I think it's more that, like I said, I think it's more that people, some people don't feel comfortable saying, "I'd be willing to do that." Sure. I I think they're just too nervous about it. Yeah. And
105it has changed. I There's a new uh number of compressions and whatever. You know, whatever. Staying alive. But it's staying alive. It's more It's few breaths, more chest compressions. More chest compressions. Yeah. They also make these things um as far as like it being invasive, right? They make these things where it's not actually mouthto mouth anymore, right? It's like a cone. Yeah. It's different for babies too now. I know. Okay. So, anyway, that one is good. Um emergency plan for sports related injuries and additional protocols for athletics participation. And there have been some changes to this. Um, so you do have to be CPR trained to supervise grades 6 through 12. Yep. Actually, it looks like that's That's the one. Okay. Yep. All right. Okay. So, we will Nobody has any questions. We'll vote on
106that one next month. All right. What I can do is I'll put a Google doc together. Candace and Sarah will take a peek at it. We'll kind of wordsmith it. Awesome. All right. Okay. Uh minutes uh we need to review. I did actually have Wait, I've got a note somewhere. There was one change that I noticed which was let me find the page is number 10 which is so page five under policy review. Um, next like the down at the bottom it says the motion was seconded by Miss O'Neal except that Ms. O'Neal was not at that meeting. So I am guessing that it was probably Sarah just changed that. Okay. Anybody else have any more changes or anything they noticed? All right. Do I have a motion to approve? Don't make me point at
107people. Molly, do you would you like to make a motion to Oh, you weren't here. I'm sorry. It's the It's the three of us. No wonder she was looking at me like that was crazy. She's like, "No, I don't want to make that motion. Thanks." For the minutes. Yes, please. I'll make a motion to accept the minutes of the meeting on June 10th. Second. All right. All in favor? Okay. All opposed. All abstained. Um Candace, I think you're in abstain. You have to Yeah, you just you have to raise your hand and say that's okay. Okay. All right. So, those are good. Um Okay. Now, we have the minutes of the non-public session from June 10th. I'll make a motion to accept the minutes from the non-public session of June 10th. Second. Okay. All in
108favor? All abstained. Okay. All right. And then we have draft minutes from So this is something new that we you guys might not have seen before. We have not been taking minutes in our policy meeting, our monthly policy meeting, and we are supposed to even though there is not a quorum. Um so we do have minutes from that. So I don't there were only two board members who were present. That is not a quorum. I don't know that we need to vote and approve those necessarily. Um I would vote we can simply include those in the packet so that they're available. Yeah. Does that look? Yeah, that's how I did it. If you've got any changes, let let know. No, that's fine. All right. Okay. All right. And make sure we do our eyes and
109cross our tees. Okay. All right. Do we have anyone here for public comment on agenda items? Seeing none, um do we need a non-public session tonight? I don't have anything. Does anybody else have anything they need to discuss in non-public? Absolutely. Yeah. Absolutely. And we could um touch base on one personnel thing, too. Okay. I think that might be why you want to do it. I'll let we'll let Nick know. All right. So, I'm going to motion I'm going to Absolutely. Make a motion to call this meeting into non-public session under RSA 91- A3 2. Uh, roll wh Hey folks, roll roll call vote. Sarah, Sarah, yes. Yes. Yes. Yes. Yes. Yes. Okay. We are in non-public session. I make a motion to adjurnn. All favor. Thank you.