001Board of Education meeting for September 12 2022 can I have a roll call please Mr Cerrone here Mr Doyle Mr Gatewood Miss Johnson president Mr ploger present Miss simulton president miss Swanson now the Pledge of Allegiance I pledge allegiance to the flag of the United States all with liberty and Injustice For All okay 4.1 public comment on behalf of the Board of Education I would like to thank the public for attending tonight's meeting we value the feedback we receive from our residents and encourage everyone to take an active interest in their public school system residents interested in speaking to the Board of Education this evening are asked to have completed a comment card and presented it to the secretary to the board when the secretary calls your name I ask that you come to the
002microphone state your name for the public record and provide your feedback please note that comments are limited to five minutes per person and that no discussion of personnel matters or responses to questions are permitted the board does not participate in discussion during public comment follow up to your requestions or concerns will be addressed by Administration through the contact information provided on the comment card thank you Michelle Trager hi Michelle Trager uh parent of four students in 308 I am wearing red for the usual language program and also for fasd month because I contain multitudes um so as you know we are now in September which is fasc awareness month and I know that I emailed the board and the administrators some information because state senator Sarah feigenholtz put out a press release about fasd awareness
003last week I was able to secure an interview on WGN Radio to talk about fasd and uh we have fasd Awareness Day on our district calendar now which is great and we have a really good link to some really good information I'm asking you to please recognize the whole month as it is an entire month and we do recognize autism for the entire month of April and as part of our Envision 308 plan you know one of the one of the goals is to have parent involvement and parent partnership and so I did also provide some useful links to what would be support for parents and where they can get more information and where they can also do advocacy and so I know at the last board meeting there was some discussion about what can
004we do to look into fasd in this District so again I'm going to encourage that parent involvement parent partnership piece because I thought about it afterward and I thought well if I was the school district and the school board where might I want to look and it it seems like isbe would be a place to start and I'm going to tell you it's not if you go to ISB they don't have information on fasd however if you go to Colorado their Department of Education their website pull it up search for fasd information comes up they have a person whose entire job is to train about fasd and brain injury in the state of California now their bill has passed both houses to make fasd a named category under Ohi so we can be late to
005the party but we don't need to be last to the party and I think everyone here knows the abysmal failure of isbe recently in terms of providing needed resources to students with the most severe disabilities so um uh I have a couple minute I'll just talk a little bit about um because we're talking about the the climate of learning framework tonight there's a lot of really good things in there there's a lot of really hopeful good stuff in there where I think we could serve our students who have the characteristics of fasd both in learning and behavioral I think it would be beneficial to actually be at fasd informed when we're implementing that framework and so some of the things that our our students are struggling with impulsivity memory and processing speed that's often misinterpreted
006as oppositional because we say oh they know the rule but that part that's impaired they forget it and I go back to that old quote if you have to tell a child a thousand times it's not the child that's the slow learner right it's us we have to accommodate differently there's anxiety and depression which we talked about last time in regards to mental illness and the the social expectations and most rules for Behavior are abstract which can be a difficulty and again if our students who look typical and have good verbal skills have difficulty with that we might just see them as oppositional and that's why I really like this framework because I feel like there's an opening there to really work with with students who have these needs it doesn't matter how many resources
007you have if you don't know how to use them it will never be enough and one thing that I will say uh I think teachers in SD 308 care about their students I think they can deal with most anything when they understand it I think they have a lot of pressure on them and they're not paid enough I think they need opportunities to express their creativity they need support and they like a good challenge fasc is cognitive diversity and we're talking about diversity and equity and inclusion in this District as a big part of that SEL learning so just to close I will say by paying attention to fasd we can increase graduation rates decrease School violence decrease students suicide rate increase mental Wellness build school to community relations change the trajectory of a large
008percentage of students we can help teachers enjoy teaching again and we might even save some money thank you guys so much for continuing to listen to me and for your feedback Crystal Casper good evening my name is Crystal Casper most of you know me um I wanted to speak to item 5.1 restorative justice restorative justice is unfair to students who want to learn restorative justice implementation as behavior management in K-12 has replaced the zero tolerance policies for many school districts in the United States restorative justice removes individual responsibility for negative behavior and places the blame on the collective Society teachers and parents have reported this approach to be this approach to behavior has created an unstable environment has an expressed concerns over the safety of children additionally this Behavior plan takes time away from academics
009when a student is disrupting the class because they are often not removed from the room is it fair for one child to miss academics consistently because of the behavior of another how does blaming Society help a child who needs to learn real behavior management if most consequences are removed from school how safe are the children the limited data available shows student achievement declines teachers are discontented and students feel unsafe at School classrooms are more chaotic schools are more dangerous because teachers are powerless to impound to impose discipline restorative practices are unethical and have no place in schools I hope that Educators administrators parents and policy makers can work together to create better discipline policies and education we all play an important role and we all deserve to be heard they say it takes the village
010and in the end we all want the same goal to raise children who will be compassionate collaborative and successful in life thank you Paul Dominguez good evening everybody thank you for having me here my name is Paul Dominguez just I wanted to give a little um quick synopsis with me uh I grew up in Aurora East Aurora High School and I came out from an immigrant family and I'm a first generation U.S citizen right and I made the commitment to be there for my kids um when it was time for um for me to help them and be more involved as a father I currently I'm a financial counselor for the city of Aurora's Financial Empowerment Center I am a certified life coach I help underprivileged kids and also teach fathers how to be better
011fathers how to be better connected and actually be better involved in their children's education um we are new we are new to Middle School um and it's a tough time and exciting time but it actually turned out to be uh a sour uh and horrible start um the first week my son was given a survey to take without our uh my wife or eyes uh notification or consent regarding sexual identity and gender identity sexual orientation and gender identity I was cut by us by surprise we didn't know what to do it was a total we were totally blindsided um my wife and I are both involved in our children's school I am part of the boulder Hills uh Watchdogs fathers group um at Boulder Hill Elementary and now that I we joined plank Junior High
012School this situation came about um coming coming to find out I took all I took out the necessary steps to talk to the school principal from plank Junior High um apologized did not provide me any clear answers to what the survey is for only said of course that the the school wants to see uh wanted to see what type of groups are in it and I get it the whole I get it trust me I get the whole inclusive initiative I was part of a minority in my time right so I understand however just given the fact that uh us as parents we were not given notification nor consent nor the option to opt out of this um survey that I'm pretty sure you can look it up and it's not in School District 308
013policy I looked it up as well talked to superintendent's office and was not provided with the clear indefinite answer of why um playing junior high school did not advise us of this survey whether it was optional whether it's Anonymous I think we as parents have the right to know what is going on in our children's daily lives uh since then I've been very my both my wife and I have been very distressed about the situation and it just it just seems that um we're not being heard and um if planks um junior high schools uh principal provided me an apology as well as superintendent um office faith and um it just seems that it's just not right it's me I found out it's been going on for the past three years at least and that's
014a major concern for privacy laws for transparency honesty Integrity value everything that I'm trying to teach my son and my generation morals honesty Integrity which is core transparency of the district therefore I feel that this needs to be resolved in a more personal manner not just with a simple apology um I am like I said I'm very distraught about it and to try to keep it as civilizers I know it's a controversial issue I know I'm teaching my son uh to be accepting of everyone's but I feel that this was a complete overreach of both my wives and I trust and it's it seems that it's an issue that has just been passed under the table or under swept under the rug and I'm here for change that's why I'm here because I actually I
015care I care for my son's education I want to be involved I want to be an involved father and I want my voice to be heard and there are other voices right now that are coming out and saying I feel the same way counselors School teachers you name it it's an issue it's an issue and I know it's political but we have we have to address everybody's rights equally thank you thank you Joanne Johnson my name is Joanne Johnson and you guys have heard from me before this time I'm really coming to you just begging begging for you to hear from families who come from religious and conservative backgrounds we like like you said we need to be heard if our children go out and misbehave or if our children misbehave at school we are
016the kind of people where you just need to pick up the phone and trust me they will get an attitude adjustment and that happens at home I understand that it may not be that way for some families however it's not okay to overstep a line when it comes to what we teach at home and and the values right now I I have five children that have gone through the district my last one is a sophomore this isn't about my children this is about our community and the children that are going to be going through this I have both white and black children and I moved to this community over 25 years ago because of the quality of the education and I'm extremely concerned with what I'm seeing from our scores being on a decline Transportation
017issues mothers that are absolutely distraught when they're kindergartner doesn't make it home for an hour and they've not heard anything our you know janitorial staff are teachers our teachers start their day at 6 30 in the morning they teach all day long a lot of them don't even have proper planning periods after school they are cleaning the classroom after they clean the classroom they go home and they are grading papers entering papers documenting things that they need for IEP our teachers are spent and on the agenda today I see a lot of Dei I see a lot of SEL we're talking about the gay community I have no issue with folks that are gay honestly I don't think my child needs to know who's gay and who's not gay my child doesn't need to know
018their teacher sexual preference they don't need to know their teachers political affiliation either academics has got to be put back to the Forefront We are failing miserably and I I see a plan for diversity and inclusion and SEL which I could go on a tyrant about SEL but we don't have time um but we're not talking about the academics you look at the suicides that have happened in our community those are white people as well they are not without mental issues we don't talk about the kids that have disabilities we don't talk about the kids that are autistic and socially awkward we talk about the minority everybody is human everybody has feelings a black person brown person I don't care what color you are I don't care what your sexual affiliation is it should just
019be kindness overall and to not cause the divisions that are going on in our school system today we have to ask ourselves why are more people homeschooling why are more people going to private schools I see Facebook posts of of teachers that say they're just not okay we're not able to bring in the staff and have the job satisfaction and we're not asking teachers what's wrong we have unruly children because we do not set expectations evenly across the board and by expecting less of a minority that is racial discrimination because they are just as smart as any white child they are just as capable of behaving as any white child and treating them as if they aren't is absolutely setting up them up for failure in life thank you all right we're ready to move
020on to item 5.1 item 5.1 is the presentation on the climate for learning framework Mrs dalquist thank you tonight I want to talk about our climate for learning which includes emphasis on academics SEL and behavior and much much more the second page is just the graphic that we have of our climate for learning framework and I'm briefly going to go through the highlights of each of the components the first of which is our explicit SEL instruction reminder that SEL is around accomplishing goals being able to set up long-term trainings plans all of those pieces and we're excited to see that our Early Learning Center is now using Second Step materials to help with those soft and collaboration skills we're also excited that we have a K-12 design team that has been created to continue this
021work and to monitor its Effectiveness with our Elementary staff we listened to them as they said they wanted more choice of what time they would do the explicit SEL instructions so that now that's up to our staff of when they want to incorporate at and give students that time and reflection the second piece is our explicit instruction on common expectation expectations for behaviors such as Rules and Things within hallways and we're so excited that our high schools for the first time ever have established school-wide expectations for behavior that they're teaching students how to behave in the hallways and the bus and the lunchroom all of those pieces and then we also have a K-12 design team that we've just begun to start to monitor the teaching of those behaviors but really get in and look
022at the data disaggregated on how we are doing to make sure that we have a learning environment that's conducive to classroom instruction the next piece is the SEL that's integrated with academic instruction I just put up an example from second grade where we're talking about our inquiry units and this is our social studies piece where you can see the SEL standards that we're working on there are recognize the feelings and perspectives of others recognize individual and group similarities and differences and then use communication skills to interact effectively with others and we're teaching those and then re incorporating those into the social studies lessons a next really critical piece and it was great to see our new members of our school board walk in with that that's part of elevating our student voice and then also
023we've had our student ambassadors that have been working on improving uh the environment and diminishing sexual harassment the amplify event that was held last year will be repeating again I know the slide says November 3rd there's a chance it might be November 4th so I'll get back to you on that piece and then I already mentioned our social studies curriculum but it has inquiry components where students get to choose what they're going to study which resources they're going to use and ask questions about history and other events the next part is supportive school and classroom climates a huge piece of this is the improvements in math and reading we have K-8 math and literacy design teams that are monitoring instruction reviewing data by demographics and then a big push for this year we're going to
024be choosing some additional interventions to help with that I don't think the board has seen this piece of data before that are grades two through eight math achievement persist proficiency increased two percentage points last year and that our reading went up three percentage points our goal if you recall by May 26 is to go up 10 percentage points so this is the first year that we've had this particular data the pieces before that we did not have all of our students present so we want to keep that momentum going for Math and for reading the next piece is around our engagement expectations that we want all of our classrooms to have these components in them and that big emphasis is that we also want this ready for our teachers the teachers learning environments need to
025have Choice need to have autonomy you need to have application and pieces most recently the September 6 Institute day our elementary teachers had lots and lots of choices of what they wanted to work on to increase their skills in delivering math and literature instruction all the way from a beginning level to a person that would be an expert we had information and activities for them also part of that component five is that supportive school and classroom climates in Dei and just a reminder that is about all students being included special education students students of different races and then we have trained our principals at the end of last year at K5 on how to utilize their staff to meet the needs in a classroom with a wide range of student achievement and then our high
026school social studies teachers were trained last year and teaching different perspectives of history and then our elementary administrators and coaches are going to participate in frequent trainings about cultivating genius and how to do that for all the students within their classrooms the component six is Staff SEL and here's where we listen to the staff and had support groups for them and we did make some changes this year based on some of the stress that our teachers had talked about we've slowed the pace for the K-8 literacy framework for our Elementary staff we also reduce the amount of social study standards and projects that they needed to do so that they could have in-depth time with their students and then critical at the bottom there the last bullet point is we had feedback sessions with each
027of our principals over the summer on what we could start stop and continue to improve Effectiveness as well as staff morale component 7 is around supportive discipline we have a district team that is looking at restorative practices it would be in addition to school consequences not in place of those and then having a vision and a plan for how to help with that and how to address that also wanted you to know that our classroom walkthroughs that we're doing were forming our feedback around climate for Learning and this is the blank form that we'll be using to report back to school staffs as a whole and then while I didn't put all the interviews in here I wanted everyone to know that we do pass our climate for learning framework out during our certified staff
028interviews and then we have a bank of questions that go with each of the categories that we're asking um possible future staff members so that they're aligned with what we are wanting to do with our overall recommendation is that we are making progress with the climate for learning framework are there any questions I have a few of if no one else wants to go first I have a few but go ahead so staff was surveyed this fall on their own SEL needs I'm going to start at the back and go back to the beginning I guess um what did you find so some of the things that they wanted to have with that they looked at they wanted more time because there was a lot to be able to do that they were stressed about
029that and that they wanted time to collaborate that was more at the elementary level than it was at the junior high and the high school piece and that they wanted some of their own autonomy to meet what their needs are that everybody's components were different about how they react with stress and how they do those pieces we did give a presentation to the elementary principals Junior High and high school that has it all in nice graphic form if you would like to have a copy of that I certainly can share that with you um yep that would be great and then I'm just kind of curious what the what changes have you made to this climate for learning framework based on the staff needs in that survey so as we on the staff SEL piece
030or on the survey from professional development back in April when we asked everyone what they mean I'm talking about this one okay um this was the staff was surveyed this fall on their own SEO needs and you were saying that they needed they were looking for time correct and a few other things so could you share with us what you what adjustments you've made sure um we're still working on some of those things but at the elementary principal meeting that we just had in September we decided not to put some of the other training that we were going to do at the September 6 Institute day and gave teacher teams a time to meet and pull back on some of the social studies professional development to give teams their own time to apply and to
031be able to have time to work together on that we also made the choice at the elementary level to push off some of the writing training and give more back to reading do you have more in in-depth conversations around those pieces at the instructional coach level we talked about having all of our first grade teachers trained in finance panel in talking with them about what staff was already using to be able to group students we decided that was not necessary and intense instead we would be meeting with them and learning about their own data to be able to move forward with what that looked like those are some of the changes thank you sounds like you're responding to what you're hearing and making adjustments is that correct we're trying to not all adjustments are things
032that all people want can I can I jump on that because it goes with yours so um we asked I don't remember how many meetings ago about making these lessons more Interactive so I guess my question that was going to be my next question actually was moving up to yeah but we've talked about that several times especially at the high school level I was at four yeah so no maybe it was oh well it's slide three but have we yes so the high schools moved to a more integrated approach to sel they're not talking the having separate lessons uh and especially at the Freshman level that's where we're working with that where we have the during the academic support periods and and those pieces that were having our student services actually do some of those
033guided lessons or have them recording things I know it's only the first few weeks of school but um trying to have a much more different approach at the SEL level for high school can I can I ask what you two think of the new SEO hi and welcome hello sorry I was not sure if my mic was on but it is so that's good um I was just like looking through the slideshow on my own um and it says that there was a more integrated approach to sel and then slide four talks a little bit about that as well um I don't know if I missed it but uh could you just reiterate how it's being integrated like is it in the classroom with teachers and things sure so the emphasis is that at the
034Freshman level um where they're coming in and having that as part of their ongoing orientation and pieces that they're meeting with that I doubt as upperclassmen if you're seeing a lot of the integrated uh SEL lessons we're also having conversations um we're around inquiry and around those pieces where you can talk about productive struggle where you can talk about how do you resolve conflict or even talk about what is your long-term goal After High School and what are the steps that you're going to take to do that all of those are SEL skills that can be integrated in there without saying we are now having an explicit SEL instructions I think from my side of it like I definitely liked that because I know a couple like one of my classes has done that for
035a long time anyway um but it's definitely been super helpful especially for a lot of the kids who felt very unsure about you know future goals and things like that so I've definitely liked it not being a separate class I think it's a lot more helpful especially for a lot of students since it's ingrained in their classroom periods so they're I guess more engaged in it because it's in that classroom setting um I personally see it as a underclassman side because although I'm a senior I'm a Panther leader so I'm in the um like freshman seminars so I know you've had a couple presentations this year about um like being the behavior Matrix and things like that and we've also implemented in our presentations and just how we interact with our freshmen about like how
036we should act and I think that's helped them a lot because it's allowed them to like build a trust with us so that we can like have conversations more as um adults rather than a teacher talking to a student so I think that that's really helpful to put it in um freshman's like guided studies that was actually going to be um go ahead well I I was I had a few questions and I got to go and Ali took my time can we get some others in here to get some questions answered because yeah can I ask my next one though yeah and then thanks so um student advisory Council uh while I appreciate hearing Miss dalquist Thing you guys are here and there was the line in our component for about leading the work
037surrounding improving the climate by diminishing sexual harassment can you share a little bit what um what that means and and how you're looking at improving that climate could you just tell me what slide it's on someone sure it's on slide six okay there we go um so I know that last year uh as many of you know that was the focus of our work uh we did use ypar tactics the youth participatory uh action uh LED research uh to drive how we were approaching that that was primarily done through that student advisory uh survey that we administered at the beginning of the year and throughout the year what we had done was uh do further research on separate districts and uh I guess I guess student perspectives within OHS and OE on how exactly they
038viewed it and the environments that they saw occurring the most often or the environments that they believed were prone to it that work had kind of been centralized upon last year and seeing as this year we had the sexual harassment presentation that I know at least for OE plenty of students did attend we talked about expectations that uh I guess exist within our schools regarding sexual harassment um and those things are still being implemented into classrooms I know I have one class specifically with a very motivated teacher who did want to attend that sexual harassment presentation and she talked about being able to kind of come to her and a lot of other teachers that have the signs around the room that say that you know we are open spaces to come and interact with
039them with but we had discussed at our last student advisory committee meeting possibly administering that survey again this year because as we're talking about improving the climate by diminishing sexual harassment that's something that we've passed on to our staff and to our teachers by developing provisions and things for of course a superintendent and Dr Jadon Waller to work on um so by administering another student of a student survey this year we'd probably be able to understand a bit more in depth about what needs this year must be addressed especially with the new incoming freshman class and if sexual harassment should at the very least be something we should continue addressing this year so you're expecting with that survey to show that you actually have made Improvement in the climate based on that or that's not
040I'm sorry drone are you shaking your head or I I would say not necessarily an improvement but more so if students still feel the need for it to be something that we have to focus on and create more Provisions for we won't have a specific question saying has things have things gotten better but more so we should provide it as an option for people to openly and freely be able to think for themselves and say you know is this something we still need to talk about and of course depending on the responses and especially if we get even a remotely High number of responses saying that that's still an issue it will of course be something we continue but Dr Scott I was just going to say you know part of that conversation in regards
041to the survey to Anya was um you know we had sexual harassment was number one and then we had items two three and four and then our next meeting we're going to bring back that information to the group to uh look at that survey that again disaggregate it and then determine if uh if we're going to address what items from wester's data if we're going to go with that in regards to addressing or if we're going to give another survey because as you said 25 of the student population is turned over the senior semester are gone we have the new freshman and none of our data contains any of that information so yeah come on I'm just cautiously asking that we make sure that if we're going to start talking about making promises to our
042our students about making improvements to this climate that we actually follow through and and measure if we have and and what we need to adjust not just let it be a one-year topic no I agree with you a whole 100 Ms Doyle and uh to be able to measure it that would have to come later that would have to come later in the air I mean you couldn't measure three four weeks into the school year as we're just starting to implement the uh you know the initiatives that uh Anya just outlined right yeah and if you if you walk through the schools you'll see the uh you know you'll see the uh posters or you know the items in the doors it's for the safe spaces and make sure you you uh click on the
043QR code because the QR code has a lot of information on where to go to get information who you can speak to for help and all kinds of good stuff that's continually changing as uh we're adding to it subtracting to it throughout the year and you're adding that to all parent communication as well so that they're aware of that yes the high schools have yes thank you all right so Jared we'll take your questions and not a gym Jen can go first okay Jen can go first I just had a question on slide 13 regarding the interviews um is that something that when is that going into effect and um how is that being um shared and how are we training our whoever happens to be on an interview team so a group of Administrators
044started meeting almost a year and a half ago to recruit routine and improve the climate for our administrators and that group was instrumental in suggesting why don't we have a common Bank of questions because that's something new so we worked together and we I'm kind of a big believer that an interview is your first chance to make a good impression and everybody goes home and talks about their interview so we wanted to get what is 308 out there so we share the climate for Learning and then we have a list of questions that we've uh generated that are different for elementary different for high school different but there's a bank of them that we've trained our principals and assistant principals and teams to use and then we also created some blanks so that if principals
045really have a question that they've come across that they think is great they can put that into the bank and then we look at that and to see and we have had lots of feedback from people that have been doing these interviews because we started that in interview season really can't remember if it was February or March of last year to be able to do that for certified staff and principals have really it they've talked about how it has it expanded some of the types of questions that they have asked and is helpful in getting the staff that is aligned to all of this type of thinking about what we're trying to do to have great learning environments that are safe and inclusive and are ready to go with inquiry and really meeting kids where
046they're at and helping them succeed utilized for all staff or just teaching staff certified staff so teaching staff prior but we've been using it with some of administrator questions too so when they're being interviewed from this Bank of questions have staff whoever's interviewing the interview staff have they been given look fors or a rubric in order to when they're hiring to understand we have not gotten to that level yet and then is it somehow tied into evaluation like is there a full circle with their evaluation so the evaluation tool that we does have things like engagement does have all of those pieces but we do not have a specific evaluation tool that goes by our components of our climate for learning you can definitely draw correlations back to Charlotte Danielson and all of those pieces
047right right but you can you can tie some of that to Danielson yeah okay um all right thank you um I'll condense this into one question I'm assuming we're we're in agreement that when it comes to band and choir those are things that that assist us the correlation with math and reading we see a benefit and and our numbers are down I'm assuming we see some of the junior highs the numbers are actually up compared to last year but they they'd where they were pre that's what I'm saying right okay um my question is how are we making sure our band choir programs are not de-evolving into pay to play um I'm very concerned with um making sure that not only are we getting back to those um pre-coveted numbers but also that we're we're
048reaching out to our most vulnerable students who could also benefit um as well as we try and reach those students to try and boost boost those scores but also give them a more holistic educational experience sure and Shannon Lou does our Junior High director of instruction had just met with me last week about how do we get more of our elementary students that are interested in that one of the ideas that was shared is wouldn't it be cool if we had our junior high students that are part of those organizations create short videos and I went to Lakewood Creek too and I play clarinet you know and those kinds of things and give them a great opportunity to talk about what it is like to do that and to also you know advertise that we
049have District instruments that do not have a fee that come with them that you can use for a a much lower or even free cost and then I just want to remind everybody that those are courses during the day so that's not part of the extracurricular fees that students would need to pay to be able to participate in abandoned course because it is into the instructional day I I guess I have two follow-ups to that one I guess would be I I mean I I love the the Outreach with the instrument um I hope that we have some Equity among the junior highs with that um number one and number two I'm a little concerned about the video piece I I I I I know pre-pandemic you can correct me if I'm wrong I think
050there used to be some personal Outreach and I'm a little concerned that videos with these students is gonna just be kind of like oh video I'm gonna shut down maybe I'm wrong but you're referring to when the Bands to the Elementary's display and that was one of the things that they would really like to do were concerned about having buses to do that right now to provide buses during the school day on top of what we're already doing to to bring that back so that was one of the reasons that we were generating other ideas to bring ban to or of course to the elementary schools because it's really hard to transport large amounts of students right now and one last follow-up to that is I you never know but has anyone asked um maybe
051like some of these band booster like they'll like they can do some amazing things so have they looked into fundraising and perhaps finding buzzing I think my conversation with Shannon was Thursday or Friday of last week so I don't know the answers if there's some other workarounds yet okay thank you and maybe to get your your opinion um so when we're talking about um creating inclusive safe environment um providing tools to help mitigate behaviors in the classroom doing all these different types of things the goal is for it to help academics so this is all always academics correct it's academics and more some of those soft skills to be able to collaborate with other people isn't necessarily going to show up on a math or a reading assessment but it is also a really important
052skill to have being able to speak and talk during an interview or present yourself is another really great skill that we've got to work on but isn't going to show up on a multiple choice you know reading or math test but you are absolutely correct that the more we can have behaviors that allow teachers to teach and students to interact and learn the more instruction and academic achievement we can have so the goal of all this is to improve correct okay right but so I know I I sort of asked this question and we kind of glossed over it but like my original question was have we made them more interactive like have we like it's not engaging if you're just sitting and talking to them and it sounds like we're trying to engage a
053little more with the freshmen but like my concern continues to be just like it was last year that we're not engaging kids when we're having these kinds of conversations so one of the things that the high school department chairs participated in just today is around collaborative structures and engagement and how do we have students own the conversation regardless of whether it's SEL instruction or math or any of those pieces so as we talk about expectations for engagement that's everything that we teach you are absolutely right that we have work to do and not everybody is there but we're working really hard to have not only that for students but to model that for staff during professional development during meetings tomorrow at the all principles meeting we'll be doing collaborative structures and working on engagement so
054yes there is work to do in that area but we also are improving foreign all right we're moving on to 6.1 board member comments I'd like to start out by welcoming our student ambassadors Anya Roy is here for her second it's with us and Caitlin Jobs is the first time and I just wanted to welcome you both um you know when we think about School Improvement how can we have school Improvement without the voice of students right you know students shouldn't just be consumers of the decisions that adults make for them but that it should be a collaborative effort it should be a a effort where there's partnership and so it's really important for student voice to be president that's why they are here with us and they bring so much Enlightenment to our discussions
055and so we're excited to have them here thank you so much oh yeah four membership yeah um I made my first uh on-site visit during school hours I was at Boulder Hill um that was either last week or two weeks ago on it was recently um great to see staff and students um in in action if you will um I entered one teacher's room and of course they they knew I was a teacher and they said how is your year going and I said you tell me and they said this is great and I said I agree and it was awesome and um so that was a that was a fun moment to say the least uh very impressed with uh there's a there's an outdoor common area outside Boulder Hill um I can't even
056I I don't think I can list all the the community members and Community organizations staff um an Administration that have um worked on this unbelievable unbelievable very impressed uh it's still not done but what they've done so far is very impressive um as I as I toured if you will um I I did kind of take a look at the Boulder Hill playground equipment and uh um and you know I won't ask or put you on the spot here Dr Sparling but at some point you know I am curious about if the equipment is scheduled for replacement and and if we have that budgeted for but um for for another time or or during your comments is fine as well so um but that's that's that's definitely a definitely a question I have about that
057what's that I think he has an answer oh if you have an answer no uh I do have an answer oh great great we do have a replacement schedule for the playgrounds based on the life expectancy of that equipment sometimes we need to move up that schedule depending on the where the equipment is and sometimes we're able to push it off you know as long as there's no safety needs but we do have that and we do have that on the schedule yes awesome awesome uh and then one other piece I I did prepare this for tonight and I apologize I'll try and make it quick and it's uh the theme is redundancy and I just wanted to touch on a few things so while while many districts are suffering from busing services and many
058districts had issues during the pandemic the uncomfortable conversation here is that we do not have the Reserves necessary to create redundancies and More safeguards in our systems that creates stress and prevents us from finding buffers and ways of thinking outside the box or sometimes forces us to think outside the box sooner than we would like we experienced very rapid growth here in our community which limited our ability to create redundancies and reserves good people were left to make tough choices in some cases perhaps not the best choice but difficult choices nonetheless however we are paying a price beyond what we see you could see it when we can't play teams at the junior high level beyond our boundaries and now can't bus students to away games within them you can see it when we have
059to figure out what to do maintenance on and what not to hmm you could see it when a parking lot lifts a divide between some of us not because no one wants to build it rather because stakeholders seem to not see the rest of the costs going on and all of us want to work together but as we grow again we must realize stress will return unless we are working together to alleviate it at the same time if we do not recognize now and take in the lessons from the past now the issues bussing shortages are causing are merely the tip of the iceberg I am not anti-growth I am pro-plan I am pro-infrastructure schools are infrastructure just as making sure resources in a bridge are necessary for that bridge to hold so too our
060resources needed for schools to hold as well and you can bet that bridge that we all take for granted it has redundancies things that I would like to say this evening first and foremost um once again I am I'm honored and humbled to have the both of you sitting up at this table and sharing your perspective it seems a little silly to have adults sitting up here talking about things that we might not know about since we're not in the classroom so we appreciate you not only speaking from your perspective but also representing a huge student body um I I beg of you to jump in whenever you can and as necessary you don't have to wait to be called upon your comments are just as valuable as anyone at this table and just for
061transparency I want everyone to know that Anya had to go through the grueling process of interviewing for this position again she was not just handed to it so congratulations on sitting at this table again September is significant for many reasons three of which I would like to highlight today as Michelle spoke earlier September 9th was fasd day a worldwide awareness celebrated on the ninth day of the ninth month of every year to symbolize the nine months it takes to develop a healthy baby fetal alcohol spectrum disorder is a group of conditions that cause physical behavioral and learning problems due to exposure to alcohol before birth September brings the opportunity to continue to raise awareness of fasd and to celebrate the strengths talents and successes of the estimated one in 20 Americans who have fasd which
062include our own students I look forward to our Administration looking through the fasd lens as they move forward in meeting our students where they're at suicide is a problem that touches the lives of many people many of us know someone whether it may be a friend a family member or a co-worker who has attempted or died by Suicide our district is no different we've been deeply affected by this tragic tragedy September is a time to spread hope and Vital Information to people affected by Suicide to ensure that individuals friends and families have access to the resources they need and to discuss Suicide Prevention and seek help I remain committed to decreasing the stigma of mental health and suicide by changing how we talk about it and continuing to bring awareness if you know of anyone
063in immediate crisis please have them call or text 988 there is a professional caring helpful person on the other end this call is free and confidential please make it a priority to check on someone today and finally September is deaf Awareness Month specifically the last Sunday of September is the world day of death of the deaf it is celebrated is celebrated it happens to fall on September 26th this year this day recognizes the rights of death all around the world on this world day of death awareness is raised about the challenges that those that are deaf and hard of hearing meat it's so important to understand that deaf and hard of hearing individuals are just as capable able and intelligent as hearing individuals there's just a difference in how they communicate it's not a handicap
064nor a disability so please treat others that may be different than you with compassion and I want to shout out and thank you thank the parents and the staff who passionately encourage and advocate for our deaf and hard of hearing students thank you 6.2 superintendent's report well good evening board uh we are now in the fourth week of school and I I and all the members of the uh of an administrative team have made a concentrated effort to be in the schools uh each of our 308 schools and the majority of the feedback we've received is that this school year is the closest feeling to normal since uh 2019. staff and students have come back with renewed sense of energy and excitement which has been wonderful to both see and here with that said we
065are also facing a number of issues that we're not as prevalent in 2019 and the issues I'm referring to tonight are in regards to Staffing that is the number one issue that we are facing that is affecting the entire school district is the Transportation uh the issues we're having with Transportation I and many others have had a lot of conversations with uh with parents regarding this topic and I'd like to thank our parents for their understanding and patience as we have worked through these problems and issues we've tried to communicate the situation and have received good feedback from parents regarding that communication and but I today I want to kind of just describe what we are faced with we are working to make this better but with that said we are in the position of
066doing the same with less meaning the Nationwide bus shortage is causing us and many other districts problems with our staffing our transmission transporting our students in a timely fashion we're down drivers and our third party contractors aren't able to pick up the routes that we need to make up the difference causing the drivers the need to drop off their regular routes and then go back to the schools to pick up the second group of kids that only that causes the delay both at the high school and then it trickles down to the Junior High in elementary routes as well with the shortage we also are down sub drivers or floater drivers to fill in with employees are sick or unable to be at work an example of this is like Thursday we had 11 drivers
067out and each of those drivers drive a three-tier route they have a high school a junior high and an elementary route and the transportation department has to react uh very quickly to make the appropriate changes and they're not a way to make those changes to be able to communicate those changes through the uh to the parents in a very short window of time and that is very difficult for our transportation leaders as well as the drivers of the buses we have had a number of meetings over the past few weeks to address the issues and put in different measures to help I use the word help because until we're able to hire the appropriate number of drivers we're going to have issues that are going to continue There are many days when our director and
068our assistant director and the mechanics the people that all have CDL license and proper credentials for driving buses are having to go out and drive buses to ensure that our kids are getting transported in this timely fashion as we can none of the situation is ideal by by any means and I know we need to do better and we are working to do better but I also understand that parents I'm a parent of my I'm a parent myself I have three kids of my own and I understand as a parent our parents need to know that to know that their kids have transportation to and from school and we are doing our best to communicate when those Transportation uh the transportation is going to be delayed by any way so as I mentioned earlier I
069am very thankful for the patients that our community and our and our parents have shown in regards to issues that we're dealing with with the transportation we are doing everything that we can to improve the situation if anyone ever has an idea feel free to call we're asking we're asking for help and we're trying to implement the uh or Implement and or look into the ideas that have been shared with the administration to improve this situation to the best of our abilities so I thought that since that was an issue that was that's truly affecting us of district-wide that I wanted to speak to that this evening so that's my report is there a link on the website for them to and you know send their suggestions and thoughts yeah Teresa yeah yeah all the
070transportation email contacts are on the transportation page and there's also a feedback form there so either one of those can be used link all right Mrs Hamilton are we ready for item 6.3 we are all right student ambassador reports hello good evening everyone um we'll just start with some quick introductions um so I'm Anya I'm a senior at OE I am going to be a student ambassador for oehs for the second year now and I'm really excited to work with all of you um I'm Caitlin I'm a senior at OHS and this is my first year as a student ambassador but I'm very excited to work with all of you um so we'll just get started with the report um we did have our first student advisory committee meeting last week we got to meet
071the new members that came in this year which was really exciting they all were so passionate about the work we were doing and it was really good to start that conversation with them the first thing we did was talk about the value of perspectives in our committee and how embracing the diversity of our respective communities is extremely important whether that be academic based on their extracurriculars um race identity all of these things are extremely important and that's why we actually also considered possibly sending out more uh student advisory committee applications which Caitlyn will expand a little bit more on in order to make sure that we're best meeting the needs of the diversity that's required in the sac because we're representing a really wide portion of our student bodies and having you know maybe possibly
072around five students from each school doesn't feel like enough but we have to do our best to make sure that we're being as inclusive as possible while making sure that our committee as as efficient as possible as well we also recognize the work of the student advisory committee last year and found a lot of importance in administering that first student survey which I talked a little bit about earlier um our role as student ambassadors and the role of the SEC is to make sure that we're understanding the thoughts and needs and concerns of our students and in order to do that we have to directly communicate with them on the opinions they have about how things are operating in our school whether that be academic whether that be socially or emotionally and that first student
073advisory survey that we administered was able to accomplish that though we did get a lot of feedback from students I know I did personally and so did Colton last year when he was here we definitely want to put that into our survey but we were thinking about administering it again to make sure that we are properly embracing these ideas that our students have and make sure that we're responding to the ones that are most important to a wide majority of them as well as the ones that are sometimes unheard um so as Anya mentioned one thing we decided on our last meeting is how we'll get more students in different perspectives involved in our committee in order to do so we're currently discussing and working on developing a Google form in which students can share
074their perspectives and why they would be a valuable asset to our committee we want to emphasize that all student voices are important so the data that we gather from this whether they are chosen to be on the committee or not it will help us learn more about what problems we have in our district and what perspectives we really need to reach so we hope that we can get this form out soon and we look forward to working with more students from our distance are there any questions about any of that um I believe it is three from oehs one of which is me we have Monica who is coming in from last year um and actually we have two more so then it would be four from OEM and then three from OHS which were
075the three uh applicants who were interviewed uh one of which is Caitlyn just wanted to make sure everyone understood where those other students came from so go ahead so you're looking for five students total from each School around that amount of course we're not going to cap it there if we realize that there are students that will make an amazing contribution and it goes to maybe six students like we're not going to cap it at five just because of that but kind of making that estimation and making sure that it's not getting too large or as of right now remaining too small so we're not getting enough perspectives that's kind of the ballpark estimate that we made at our last meeting but of course we're going to be subject to change depending on the responses
076thank you 7.1 consent agenda are there any questions on the consent agenda um well I do on 7.2 the whole thing okay um I just have three quick I'll make them quick quick questions on 7.2 so um just and the first one is just kind of background knowledge I'm sure we all know this but just want to get it out there so everybody everybody viewing is aware so when we talk about impact fees um those that money comes from the developer it goes in this case to the Village however it's not The Village's money The Village just acts as basically uh you know hey here the deliver of the funds somebody can correct me if I'm wrong but the the they they set they set the amount that the developer is going to pay the
077school district through the village anybody want to correct anything I've said as being incorrect okay so that we've established that and um I think that um the amount in this foia that's being questioned is somewhere around 180 000 correct right okay and the question and I I'm assuming this goes probably to a general fund because we have a laundry list of things that were backlogged on for instance like when I went to Boulder Hill and I said hey what's going on with the playground equipment right that I'm not saying that has to be done tomorrow but right it's probably on a list of things that need to be done it gets deposited in 20 operations and maintenance okay um one and somebody can correct me if I'm wrong but one of the things that is
078out there as a potential bill or something that someone wants us to perhaps this school district to put funds towards is an amount around a hundred and sixty thousand dollars towards improvements to Wolf and Harvey am I incorrect in that you're correct Okay so bear with me so we have developers giving the school district through the village about 180 000 and then now there's a bill for about a hundred and sixty thousand potentially going right back out towards an intersection out here potentially okay and just want to make sure that we have all of that clear so that we understand that those are very close to being equal amounts that's all hey can I have a motion to approve the consent agenda please and make a motion to approve all items under consent including 7.1
079minutes from the Board of Education meeting on August 22nd 2022 open and closed session and 7.2 to acknowledge the foia requests received by the district second oh sorry this door hi Miss Swanson aye Mr Cerrone aye Miss simulton aye Miss Johnson aye Mr ploger aye motion passes 6-0 item 8.1 is information on financial statements does the board have any questions on what has been presented this evening I got two but if somebody else has them like go ahead I actually don't have a question um I just want to remind uh you Dr sparlin he knew Dr patsky that a couple of board meetings ago I did request and I believe that we had some other board members that agreed that we'd like to see a variance report from year over from year after year so
080could you just put that on your agenda to provide that with us so we can just see the variance from last year yeah yep we've got that uh in process in our office so wonderful thank you and just gonna ask because sorry I'm going to continue to ask uh five year projections is that coming yeah we you know we actually talked about that in cabinet this morning and uh on Thursday Dr petsky is going to present at the cabinet and then I'll get it to the board after that perfect and then um do we have any idea at this point and if we don't that's fine I don't try and put anybody on the spot but do we have any idea how much we are spending at this point on Outsourcing transportation for um Athletics
081or active and activities in general and in general yeah it's fair and in general yeah I can put that together for you okay I and listen I'm not saying we don't need to do it I just like just curious you know on that note it's um the Outsourcing companies are also experiencing yeah uh hiring issues correct yeah so well and and that's and honestly that's part of my concern because at some point one of my fears is I want to make sure that we're on top of this to make sure and listen I'm not trying to I don't want to be accusatory but I do think it's something to monitor because at what point are we reaching a point where the cost of that becomes alarming I'll say it that way because that's being diplomatic
082if that makes sense certainly on on the radar right that's it for me information all right are you ready for information oh 8.2 all right I'm sorry uh 8.2 is a continuation of our discussion regarding our district uh mission statement um just a little recap in our June 18th board meeting I shared that you know we have a strong Street a strategic uh plan and division 308 we've defined the four quadrants of our work we've defined what that work will be done for each of those quadrants we've broken down what work will be accomplished for each year defiant success for year 2026 at that meeting we engaged in dialogue looking at the work that was done back in 2015 for the pathway 2020 plan and I asked the board to think about if the words
083in the current mission statement are still reflective of the work that we're doing today and beyond that day we decided we should look at making some changes the executive leadership team met along with Anya and Monica over the summer and we work to provide an updated draft mission statement to the board in your memo and board docs we've listed the current mission statement as well as the draft mission statement along with the rationale for why the group chose the words that we did it's important to note that the finalizing of our district mission statement is the board's work what we've done is provided the board with a statement that the board could use as a starting point of a conversation amongst yourselves so I believe the what the Board needs to decide is if you
084like what made do you like what we provided B you like what we provided but would like to engage in wordsmithing what we provided at this time or see if you and time creating or tweaking the old statement so again we want it to provide a starting point for your dialogue and that is what we have done so what are your thoughts on what we've provided as I said in the Europe in the board acts you have what the current mission statement as that what how that reads and what the draft mission statement that we came up with is again some of the rationale for the changes of some of the reasons why we use the language in the new statement some of the verbs that we utilized in there so can I just ask
085it are we being asked to pick a word there's a highlighted section on the draft starting point for discussion uh choose one or none are we are we simply being asked to choose one or none of the words suggested you know I appreciate that question Mrs Doyle the uh the draft you know the draft statement uh is what we keep what we land what we landed on as a group was together we Empower support and challenge all students to thrive along their unique educational Journey yeah but um as but we wrestled with that word challenge so we came up with other Alternatives and things like that because um you know sometimes the word challenge can also have a different connotation to it and so that was the one word out of what we came up
086with and just uh in 2015 you know the large group of stakeholders they created our mission statements struggled to come up with this one sentence concise statement to that measures the mission of 308 um we did the same we met multiple times and like I said Anya and Monica joined us at least one of the times I don't know if it was once or twice but uh it's it's not an easy thing it's not it's not process to do even though you're coming up with one sentence because the mission statement should be that one concise sentence and like I said we have we've given the reasons for why we've chose the words that we chose thank you for that I guess it was a longer answer than you probably were looking for uh yeah kind
087of but it's good information all the same um from our student advisors I guess I would just ask you know when you are looking at this um which word inspires you more I guess that's one of the words so you're gonna have to speak to it because Caitlyn wasn't oh yeah sorry Pop Quiz Caitlyn hop quiz yeah could you quick read this give some deep thought and answer and like listen to it for a really long time no I'm totally kidding please know I'm like totally kidding I know you know but I hope she does you know know you know I am I'm kidding but we do want your feet I bet you can like yeah what what word do you like I think um for me I've okay so there's two words that definitely
088stand out for me um but of course that's not for everybody which is why this is a conversation looking from a student perspective I want to take like two different sides of it I guess the first word that I think a lot of students would associate with is encourage um because a lot of students have extremely varied paths and they know exactly where they want to go in life and that may be a traditional path it may be an unconventional path and some students don't exactly know where they're going um I think having a word like encourage includes all students who would fit within those brackets of knowing exactly what they want to do or not knowing what they want to do and feeling like their school encourages them on that Journey whether that be
089solidified or not whereas words like I would say like motivate or Inspire make it feel less student based and more like the school has to give something for the students to succeed where it should be students should feel like they have their own paths to choose from and they are backed by the school and by the district I think the second word that kind of like stands out to me but I've I think I've said this before I feel a little like hardcore about it but like I thought challenge was a pretty interesting word choice um I think the strongest academic uh factors that we can put in as uh as a school is making sure that students are consistently challenged and that could be um like I said in academics that could be in
090your extracurriculars or in your clubs and a challenge definitely does have a negative connotation I definitely own up to that but um the word challenge in itself also opens the door for pushing people to become better and I think if we constantly challenge students to improve and that looks different for everybody right whereas I think some of the words here are very standard there's only so many ways you can encourage or Inspire or motivate people but challenging someone is very individual you have to challenge them individually personally and intellectually and I think that's definitely more of like a strong like coming at you kind of word but I definitely think that encourage had that same effect with a more like tame sort of connotation to it um the two words that stood out to me
091were motivate and encourage I think that um if you look back at Inspire I feel like when I think of inspire I think of that you have to be a perfectionist like you have to excel at everything you do whereas I feel like motivate and encourage similar to what Anya said they bring it back back down to a personal level where um students can know that there are people behind you pushing you to where you want to be and encouraging you to like follow your path thank you I also like Challenge and encourage the most I guess my question is do you have to have three or can you have four is entirely up to the board um so one of the things that we could discuss is whether we want to just totally disregard
092the work that's been done in start over but I'm I'm good with where it is uh thank you very much yeah I I the direction I gave um and and it's Incorporated here is that I want to meet I want to get kids to help when they need it because I think that the earlier that you start helping a kid and identifying their issues and um working with them to get through it it benefits everybody benefits the entire Community it benefits the Schools benefits that finances everything so I I'm fine with all this and the word um I'm actually just gonna piggybacking whatever you guys want so yeah yeah I I yeah we really do take your input so um I yeah I'm I'm in on challenge I mean clearly I'm a sports mom but
093I you know like we throw kids in the learning pit so to speak all the time so I'm I'm all in on challenge I don't I'm not sure where I'm at with encourage I think it's or motivate sorry I think motivate is more of an intrinsic kind of thing for me I mean of course clearly you can motivate kids to to do things but to Anya's point I think if we wanted to be a little more intrinsic for kids I don't know if I would use the word motivate well I have two thoughts I think first of all we needed to address this it was 2015 and I think the world's come a long way since then but we also have the opportunity and I know we're not totally set right now with our committees
094but we do have this opportunity to address what the community advisory Council and obviously no agendas have been set or meetings have been set and I know that faith is going to talk about it tonight however I think it would be very advantageous to get feedback from those committee members to see if we are on the right track and to have them say hey did you think about this or did you think about this just a thought all right and I would add to that um we we have we just had a climate and culture survey and this was drafted prior to us getting those results back and I think it's really important for how many how many students face I mean how many staff members took that survey 1400 1400 took that survey and
095I think it's really important to find out um you know what it said in terms of you know what our mission statement would be and I would certainly want to um take a deeper dive into that when it comes to the climate and culture statement um I see we have a statement here but I I I think we we could do there's a lot more here to discuss um and so I would say that's going to be a really important place to start and that's where I am with that I I Latonya can you clarify what does that mean for what you'd like for the next action step so I'm thinking that we either need to get feedback from the committee Dr Spartan well the your cabinet in terms of what the discussion was that
096came out of of of the results from the survey as well as I it for me I was under the impression that Hanover was going to do some really important work on the back side of the survey that there was going to be information and they were going to there was going to be an analysis and there was going to be discussions with the board around making meaning out of what those results were because you know a consultant can give you data but we have the context right and so we're the ones who can make meaning out of what that data says and we haven't had an opportunity to do that and because this climate and culture survey was a director from the board to our superintendent I think that's we're being remiss if include
097that kind of information and deeper dive into where we're going with this I just have to ask though that this is the mission statement regarding our students you're saying you'd like to add that it includes staff members well no down here under the vision they've created oh you're talking about the vision not the mission statement right right they've created a climate and culture statement and I don't know that that climate and culture statement is a reflection of right the data I don't know that so right no I I agree with you there I was simply looking at the mission statement itself and I don't see a need to redo any work or ask for further opinion on the mission statement no I mean I'm I mean that's that's her that's her comment so I'm going
098to let her I'm gonna let her I agree with her um I agree with her that on the mission because um I would expect that to to dramatically I don't I don't think so but I think their input you know how many times we talk about voice and you talked about yeah we did that like the whole last year we were talking about this this voice thing that's why I guess I'm confused what about those people's voice but with the mission statement these are all aspirational right so we're we're trying to get here if we put this out and let's say we put it across the district and it's in every window and every office door and we say the foundation of our district is built on a positive culture of trust but we have
099a service down in the climate but we have a survey that says that right there we we aren't there yet yeah I don't know that that's the statement we're ready to put forward I I think when Lori's trying to figure out and meet you now is kind of what this discussion is supposed to be I think right are you talking about the mission statement or are you talking about the I'm literally thinking right at the mission statement culture no you're looking at page the second page I'm looking at page statement [Music] yes if these two things don't go together then there they are together in my eyes because they're on the same document well mission and vision I thought we were looking at the middle puzzle piece the thing that ties these four together right
100so all of those things are going in this middle no I'm soaking no okay if you if you you there's a there's a there's another uh no I'm I'm looking at it there's another where's the there's another piece that goes with this and it's a like a puzzle and it has no I know that's that's not what I'm talking about though that's the climate and culture statement that's the center puzzle piece handout I'm talking about the memo on tweaking the mission statement I am talking about both because they're both on the same document so I'm just asking are you are we looking to get feedback on all those individual pieces and treat it all as one or are you looking at mission statement climate and culture statement and vision statement yes for me I'm okay
101with us having the um the mission statement and having the feedback from the individuals that we've already received yeah but regarding the culture and climate peace which we're all totally agree with what you're saying something we need we need that's a bigger discussion I agree and we can do that at that meet that we're going to be calling we can have that discussion then yeah it was so the purpose of trying to get through the mission statement today was probably to not the mission that was probably to inform the rest of the document is that correct yeah so or do we feel like that's it definitely there is an alignment now I mean we we have to talk about all of this in its context not just one people you can't Silo out one without
102the other well yeah that's why I was saying get them having the mission statement and then filtering it down and then yeah I mean I'm fine with going through a so if we just want to address the vision piece a day who all whoever's um good with um imagine the the vision what is it the mission statement the mission piece if we're all if if the majority of us are good with that piece but yet we we're still going to have to decide which of these um adjectives we're going to go with well and I and if if I may like this was Dr sparlin and Mrs dahlquist and bringing information to us so I don't really think there's a a need to address the memo as much as there is the mission statement can
103I make a more can I make a motion to table this and then and then we can yeah okay I would like to make a motion to table this and if we can address in a special meeting because I would like to get feedback from constituents before well but but we've been doing that for a while right but we just have can we decide even though you're tabling it table in it but you want to get feedback we're I'm I would table it just so that I do we want to decide today which one of these um words we're we're going to use and we want to do that right now are we ready to do that I mean I don't know that it's an action item do we I know a timeline on this
104we are but what are we tabling the discussion I want to come back for a vote next time right but you don't vote you come back in you don't have to that's right you don't have to have it come back next time you can choose to have it come back if we want to continue the discussion on table it okay what she's saying is table it until after the thing which is different so we had to wash it on the table so we had a second I make a motion to table oh did anyone stuck in the motion I want to table it but I just made a motion to table no no one is seconded what no one okay I make a motion to table this discussion I'm special no until further indefinitely because
105it's an information anyway because I mean it has come back for information I don't see that neither table it but if you want to you know what I'll second let's do it yeah all right all right so you have a second so you take a roll call on the motion the table so as long as we're going to no if Miss Johnson hold on hold on no but if he comes back again I think this is this is the time to vote we you either vote to table it or not if you think there's more discussion to have tonight I would encourage you to choose accordingly but if you're okay tabling it tonight yeah I mean that's just what it is we're voting table so okay was I up did you call me Miss Johnson
106yes Miss simulton yes Mr Cerrone no Miss Swanson no Miss Doyle no so we get to we get to continue to discuss right yeah okay can I say something though yes okay cool because I didn't get to say anything that's why I said no okay yeah sorry um I just had a question what have can somebody just remind me and remind all of us what we've done to get I understand we've gathered a lot of our voice and we've gathered a lot of administrative Administration voice what what have we done in this process so far um together um Community voice that face sometimes we ask questions that we know the answer to and I okay so thank you this is one of those times okay thank you nope well so um we have not done
107anything recently with these These are supposed to be summary statements that take into account all of the statements that are already in those quadrants but wrap them into one so the process pre-covered which now seems many years ago but I we did meet with over 3 000 people some community members from different groups parent groups lots of staff to create the statements revise them go through all of that process to make those statements but you are correct we took the statements that are there to have a summary goal or a summary statement to incorporate all the pieces that were already there so we haven't really I'm not saying we have to go back and touch base with 3 000 people um but we haven't really touched base with since pre-covered correct are you asked your
108question for the mission statement that's what we're talking about right now or are you are you talking have you moved on to the vision statements that are on the back page here because yes because the item for this discussion was this discussion on to update the district mission statement I understand okay but I just wanted to make sure I I I know but conversation which had not been updated since 2014. but but technically the question can apply for either one right yes so yes I guess I guess my answer is yes I agree that with incorporate the results of that you know I know that you know this is you have the results available it's just a matter of feedback from are we getting it from the company that did feedback that you've received is
109that's what we're getting yes when we met with them that was the feedback that they provided it was unfortunate it seemed like that's what they did is they read back to the information that we already had so what we're working on together as an internal response plan that takes their recommendations because there are recommendations within their plan and how to because there's also surface level data and then we need to be able to dig down on some of the data that's been gathered to you know yeah yeah so um so yeah we can't um really say one thing if we believe may be possible to look through um I I don't want to disregard the work that including that of our students that has been done on our mission statement can we talk about the
110piece at a time because previously and this is just to be the summary but it looks like the climate piece is meant to be the summary but overarching holding is the mission statement that admission statements tend to be rather Broad but it certainly captures the intent of the plan I don't know what could change with more feedback I guess is what we need to clarify for me what would change with more feedback to a mission student not the climate culture not the vision signal just the mission statement portion of it no no nothing nothing for me yeah okay so I'm good just in the extra stuff not making extra work for overworked folks if we don't think it will materially change what this board wants to see is I don't see why we would postpone
111a piece of it although I don't also see why it we can't like you said print out a flyer with incorrect information on it so it wouldn't be printing it out until it's all done anyway so I don't know that it makes much difference either way to me if part of it is still I would like a firmware ending as we know it is well this hasn't been in 2014 it's been discussed over and over and there's always a good reason to see if they 'd like to see us come to some kind of like we will have a calendar year or something to that effect right because else things just will drag and nothing will get accomplished so that would be my only concern is let's let's make a decision on when we're going
112to make the decision we brought this to you we felt that the mission statement was uh like I said we we uh had the different verbs there and we uh we weren't sure we wanted to give some you know input to the board and they gave it oh again this is your work and we want to highlighted just the highlighted section but I think it's in regards to the mission statement um I think you have enough information I would think to make a decision on that I do agree with you with what you said in regards to the climate and culture statement um you know that's uh I think we should I think we should uh look at the uh survey a little bit more and see how that could inform that and or that
113could be a part of a uh that could be part of an activity with the new uh you know the with the new committee you know that could be part of it and we could bring that information back to the board because part of the role is to advise the board on issues that the board is going to make the decisions on um that's just that's just my opinion I think again mission statement you can make a decision on that from what I'm hearing from I do agree that the climate culture could use some more work and get more input so you are of the opinion this is an appropriate use of the committee yeah okay and utilize that's why I said no to tabling it because I was hoping that because that seem like
114something we can get done um regardless of whether or not we table this discussion so the agenda can be the an agenda item can be added by the board a board of education so I'm totally District administration in the bylaws is what I read so get feedback on the culture study I have a point of clarification when you set about the work of the students was this Dr sparlin yes brought to the student advisory committee an advisory committee because if we did this summer time right we brought it to Anya and Monica because well I guess we did yes we did but that was they were the only ones on it because the others were you know had graduated in a web so the answer to your question is yes it but it's it was
115it was a smaller version of the committee at the time okay okay so if the student advisory committee I just think something this big should get without making it cumbersome we have all of these places that we can gather feedback from and the student advisory committee potentially the CAC or whatever it's called and just to have the opportunity that we did reach out and ask since it hasn't been done in a while that's all that's that's what I was hoping for along with understanding where our staff is at with culture and climate well and soon as one of the ink is dry on one of these things you know it starts to change and not be exactly what it is at that point so I just would hesitate to continue to push off changing anything
116with the hope that it could ever be complete because it will always be a moving document and I think it's important to recognize that where we were in 2014 and where we are in 2022 with everything that has happened between the pandemic social media the the speed of information I think it's just important to somehow reflect that in our mission and vision I've said this at prior meetings that if we continue to do things the way we've always done them we're losing our students we're not we're not we're not in a place where they are and we need to be in a place where they are and so I just want to make sure that that's reflected in whatever we put forward agree I just want to know when are we going to be done
117collecting that feedback because I had hoped this was going to happen you know and we were going to kick off the year with it and I think that was our goal and that was yours but none of the rest of us shared that information or knew that piece of information so if I if I heard the board correctly it correct me if I'm wrong please for the mission statement we're going to uh we we have we have we have a we have a good start here we're going to take it back to the student advisory committee and get input from the entire student advisory committee so that's great that we'll put that on our next agenda which is coming up very soon and then the uh in regards to the climate and culture statement we
118will make that part of an activity for the first meeting of the uh of the community council I I'd say open up all of it to both groups why why limit it to one question to one group and one question to another I think that's what the intent puts yeah yeah I think the intent was that three pieces being open to both groups and and not to agonize over words but no um a feeling of the you know if that seems to fit where people are trying to see us go I think you take these three things no I got it yeah the different groups and that's it bring the feedback back to us and then we can make the final is that give you enough that you're gonna ask the climate the vision statement
119and the mission statement of both groups so an agenda item for not just the mission statement but the climate and culture statement the vision statement and the mission statement all right this whole yeah we truly will have gathered it's still right and a very wide range of stakeholders and that's what the board was thinking calendar year I think in school year um I think well the first meeting of the community advisory committee so obviously this this camera before we go on winter break will be the goal I could support this calendar year yes let's make it yeah so so this is a all right it's a great thing for the community uh for for one of our kickoff meetings yeah we have uh we have a direction on this so thank you so much and
120we will bring it back in December sounds good I like it yeah it's time it's time for Ellie to go to bed that's not 45 deadline yeah yes we will buy that please please note that Jennifer did try to table this conversation too thank you reach that goal no but um truly I I thank you Lori because I want I would love for us to be I think it's fair it's not fair to give our leadership just kind of like no direction I think this will give everybody something to work towards and we need to get it done so thank you for pushing for a date 8.3.3 is discussion on the procedures for our newly created a community advisory Council um I just wanted to say a few words before Faith takes off with the
121presentation that she I wanted to start off by reflecting on the conversations and discussions that have wet at this point um with our current structure because our current structure for board committees has been probably in place for nine years now and during that time there has been not a whole lot of change to it you know there's been a little bit of tweaks we've added the equity committee but that are June 18th one of the uh one of the items we talked about was moving forward with uh with this item that we're going to talk about and I I showed a picture of a group of people rowing a boat and uh with the analogy that each of the board four board committees should be pulling in the same direction working as a cohesive unit
122and I asked the board if the current structure was meeting the needs of the board and if that's that we should consider the new community advisory committee that we've talked about as we move into the future so we talked about creating a model that brings the community and administrator and administrative members of our current our current forward advisory committees together to create a Synergy amongst those groups and so bringing the members of our current advisory committee together under that one committee will not only value the expertise that each of those individuals brings to the table it will also create a space for additional community members to earn and provide input by creating a platform of collaboration for a larger group of people so with that Mrs dalquist would you like to go over what you've
123prepared for the city yes I just have a procedural question because the item the where the slide deck is linked to is actually in 8.4 with the revised procedures for board committees so I wasn't sure if you wanted to talk through the first item and then get to my slide deck that we've prepared or if we wanted to go slightly out of order yes I just didn't want to launch into an item that we hadn't opened yet oh I understand I see what you're saying so what do I need to do anything any questions no okay I have no questions okay does anyone else no I didn't let's go to 8.4 all right so what um we've done here is just to further explain the why uh behind us this is the board advisory committee
124this is very familiar to the board this is just lifted from the memos that we've had before talking about the purpose where we want the advisory committees uh to be two school board members and District administrators where we are having complex conversations and really getting into deeper issues and being able to really vet a lot of the conversation before it comes here to the board again these would be open meetings open to the public and agendas posted with time for public comment and then we also have the community advisory Council which would be something new that we would involve community members to have lots of feedback and have a lot of membership but instead of having silos of conversation just looking at the equity lens just looking at Finance we would have those groups come
125together to be able to discuss things it sounds like the first order of business might be looking at the mission statement and other pieces looking at all of that from those different lenses again these meetings would be open to the public and agendas would be posted there'd be a lot larger membership in this committee but again it would be to bring everybody together and to be able to appreciate each other's perspective and then have robust conversations again from various perspectives so why are we changing the board committee structure and another question that I want to make sure we're clear on is we really do want collaboration and Community input I want to continue that so what will those pieces look like so one of the things that I know I've talked about before is that
126all forms of governance strive for three things but accomplish only two really well they all want to be fast open and stable but in the education business for a long time we've been open and stable we want to have a collaboration we want to have consistency but fast is not something we've done super well and then came the pandemic and we had to react really quickly we have to be able to do this but I also want to look at this next slide where it talks about what technology and all the information that is available out there is causing government and even human beings to react to which is requiring governance to be the demand for fast is getting even greater so as we have conflicts over fast open and stable we're having to look
127at different ways to governance which I think summarized greatly why we are doing some of these things we have to get a little bit faster and one of the ways to do that is to build trust and the more times that we can get into small groups and have in-depth conversations between board members and District administrators and still have the public there and still have them open to that the more we can get to that faster sense of trust and agreement and know that we have similar values and are working toward those common pieces and ironically this chart also shows you that the faster that you can get the more trust there's a strong correlation as you work through all of those so we're changing the board committee structure for policy teaching and learning equity
128and finance to be more flexible for Speed and to build trust between administrators however we don't want to give up the collaboration piece so for that we're creating that Community advisory Council and if you recall this slide which I've been talking about a couple of times before the board is what that traditional type of leadership looks like where you have a leader people are in silos and their teams kind of a transition and then getting to that design Centric leader I applied that same knowledge to our board committees where we have our current sd3 board committees are up in the upper left-hand corner there where we're siled off of those pieces where we really need to be able to get to that speed of information and interaction is that future piece where we have those
129committees but they're all interacting you know with each other from their different perspective and then feeding that back up to our school board and I would hoped that that would help a little bit with the why we are doing what we're doing question miss dalquist this this seems like we already went through this so what is different about this than what we looked at the last two times is there anything new nope okay so this is just another way of restating the exact same thing we've been saying the last two times just want to make sure that I'm not missing something more of explanation explanation okay you know um this is more of a process question um we are inviting current committee members to be a part of this Council um and we're doing it
130with the idea that bringing in people of different uh experiences that are on different boards and maybe have been there for a while or maybe haven't and bring them all together and get all these different experiences as transition happens and as you know there's turnover in the committee members um just one of the things I was does it make sense to kind of like say hey you want to be on this advisory committee which which one of these four things interests you the most to maintain that kind of um diverse thought um just something that I don't know if that's the answer but um if that's one of the things that we want to make sure that we have um I mean that's board work right so that's she she can I mean well yeah
131I don't know give us the form that that would work but we we get to decide if we want to maintain that transparency with the community okay um so that would be I guess if this is an annual thing something for every year to be decided sounds okay I I'm guessing because I I still understand this differently than I had thought well I'm I'm asking that's that's what I'm seeing on here is in the board Committee in eight five yeah what uh what dominic is dating as we as we as as committee changes over and things so each year as people come and go and we add and subtract from the larger community that we should uh it didn't correct me if I'm wrong look at look at those new people coming through through the
132lens of the four committees that we have to to make to ensure we maintain a balance in the larger and the larger committee with people that have viewpoints and and yeah and expertise from the current and you're you're right and to me that's that's one of the good things about this um so I guess as a board yeah Lord Laurie's got way more experience on me on and determine what would be aborting that we got to determine if that's important to us so I think it's a fine suggestion for a waiter down the road when we understand it might be worth putting it in the policy though if we're looking at this policy in the next agenda item but isn't that determined by the application well that would be one of the application questions right
133would you do yeah yeah because one of the things that I've heard um and I I don't necessarily I don't know whether it's happened or not but that because board members have picked the members of the community advisory committees that it's if you're friends with them or if you like them or what have you so I think we also need to address that somehow in the application and how our people are being picked so I think it's very important that we have a diverse group but I also think we need to take the opportunity so that people don't feel like it oh I'm just hand picking my friends well I mean anybody somebody is eventually going to pick right no matter who it is and that person will have biases toward some group or another
134based on their own experiences I think to me it seems like the most a thoughtful way to do that is to at least understand which lens people are trying to are find their interest if if we have for example somebody who's really good at you know um impact fees or something I'm just picking something random right um who who just knows a lot about this it would be good to know that and if we have a question that would give them the opportunity to share that or encourage them to that's I think that's all he's talking about I think one of I think one of our questions are what experience and expertise and do you have I think that's one where where is when you when you're referring to our questions what are you referring
135to I don't know the questions that when the application we get the applications that are sent out what I'm saying is um it would be good to maintain that diversity of thought and if you look at the application well the procedures the new procedures that are in 8.4 the CAC appointment process it talks about uh typically happening every other year during the summer and it says community members may be appointed to service members on the community advisory committee as outlined in board policy such appointments shall be made in order as follows one by encouraging volunteers who reflect the diverse student population two by seeking volunteers and making appointments based on citizen interest three by direct appointment of the board president and approved by the board so you may want to consider changing that before it
136comes before you to be approved so when when I mean I wasn't here so when you when you appointed people did you did you reach out to them like did you call them did you talk to them for the new Council you were here you you have been through the same process of The Originals we have now says did we reappoint 2021 or no I'm just asking yeah I think we've been yeah nothing is like literally nothing had changed well that's what I'm asking you in 2021 dude okay yeah well listen here Jared is what we currently do right so I mean yeah that's what I'm asking well well that's what I'm asking in 2021 did you do this so yes but every committee as we recall had been doing it as spots were needed
137to fill so then no but you were still on a committee at that point I was yeah okay but nobody called me that's okay I mean I was happy really sure we're talking about the same thing and are you sure yet he got an email okay yeah so he got an email that's why I'm asking I'm asking questions it was all done through email yeah so but it seems like a legit what's your question answered Jared yeah that's I guess yeah I think I think it was so I mean I don't know so I mean I got well I'm just I'm asking because like you would brought up like right like there's this perception and so I don't know like I I I'm puzzled by it I guess because I know like when I was
138appointing people I would call them up and I was like full transparency and there was one person who said I can't believe you're calling me and I'm like well I call everybody and we had a nice conversation and it was I I think what she's speaking to is that is that you might have done that another board member might have done something different so I get it that's why that's why we're standard yeah um okay like what do we need to address in any of these items only one committee as compared to four committees now so the standardization would come through yes right yeah that's the only thing I would add in the in the policy just for the sake of board functionality going through time is that it be a rotating and we should
139put into policy that it's rotating board members because while one group might feel that they are best suited for that you can always have changes and maybe the next group wouldn't feel as transparently about it and you would want to make sure that you're creating in an opportunity for all board members to hear directly from community and all board members from my understanding faith can well be present be present and we have no but I I think we need to put it in my opinion would be that we need to put it in that it will be on a rotating basis that was one of the options in here in our in our policy um so you're talking about from month to month or from a meeting to meeting you're saying I I I'm not
140saying any of those things I'm saying there's an opportunity here for two board members to be appointed and I believe you'd put it in as an annual basis or for rotating board members so whatever that looks like why would it matter if we're all providing the same experience it gives more opportunities more people no I I'm just trying to figure out so each of these committees I think I think we got you no no the Community Committee okay can everybody they meet on a whatever faces like a they might meet once a month or twice a month or whatever they meet are you saying well are you wanting them to rotate no the board members the board members I know you're talking about board members okay you want them to rotate yeah okay that's what
141I'm saying okay yeah that would be that would I mean it doesn't I'm not tied to a month but like every other but I think that two you know if you look at a 10-month cycle and you have groups of two maybe the same board member for the previous month and maybe make a calendar so it's always one that was there the previous month and one that will be there the next month I don't know but it definitely have to have Latonya as the president will have to be able to make sure that each meeting is covered do we have to have Quorum if we do then we have to have more than two well so because it's a board committee yeah you don't have to even have board members on a board committee as
142long as it's identified and authorized by the board right then the open meetings act applies you have to have a quorum of whatever number is identified so I believe my understanding of the intent was that the four remaining board committees Finance Equity policy and teaching and learning will each have two board members appointed by the president and then each administrator and three administrators three or yes yes um so three would be a quorum of a committee of five right the CAC my understanding was it would be I you know between 20 and 40 basically citizens not any board members being right a member board members are in perfectly welcome to attend any and all of them because again it would comply with the open meetings act so all seven board members could be at every
143single meeting and speak and speak yeah that's what I okay that's kind of how I've got it so then how does the committee give the feedback to the board no what what does that look like I thought it would be a board number and the procedures that you have there the committee board uh threw me through my superintendent reports so Dr strong is this I'm going to be instead of your superintendent parent advisory committee that you currently have also you know I am thinking it may worry I haven't made that decision yet I think uh you know I think what uh my thought pattern right now but it's it's a working it's a working thought here um is that if we're if we end up opening this up because currently we have over 20 members
144of our current four committees that have said they wanted to be part of this committee but I think we'd like to grow that and uh so if we decide to grow it and open up the application process to the community I would probably uh encourage some of uh the people you know to the parents that are on my committee probably to apply for that see where it falls and um and then make a determination if I continue with my uh my quarterly superintendent parent advisory committee that I currently been having since for the last six years is a good group of people and we do have we do some good work so I I don't have a direct answer for you yet well I would encourage you to continue to meet with that committee separate
145from this because we don't want to further reduce the opportunities for our stakeholders to speak with administrators directly and I think like you said you've been doing good work but it's different work than what the community work does so it you know that would be my encouragement to you every time thank you thank you so much because like I said I've been putting thought into that we just haven't I just haven't landed on where it will be at yeah how are we capturing uh staff voice and our committees was a bunch on policy right I was going to say you know there's many members of the current board committees our staff members and or parents and we've offered that to all of the current members if they're interested in becoming members of the CAC so
146in regards to the question that you you know so what we have right now will be at least what we'll have on the CAC with more opportunity once we open it up can we um do something to monitor if um I mean I would like to know as board member if we have um a sudden drop off of staff that depart and we lose that voice well that's a really good point because those those participants in our committees have been appointed rather than applying they hadn't selected themselves to want to be considered for application so what percentage of this committee is made up of Staff members versus community and how do we maintain that balance as well I think that's I think that would be I think they provide the board when we will board
147so if you have people applying for the currently a plot they're appointed they're they're assigned they're not they don't apply like how our community members do like right am I or am I totally forgetting something I have no idea you're right no no staff members don't apply three and four committees that's right so the current so so Dominic's point about maintaining the balance we we would want to also maintain the balance of staff to community members and what will that part look like for maintaining the staff members will that be the same as it has been or do we offer all staff members the ability to apply as well Faith we've been operating differently from my understanding of how we're doing staff on committees on Equity we had staff members that did put in for
148applications and were chosen as who and went through those pieces to have different levels and different um teachers versus administrators all of those pieces teaching and learning we've really gone to having a whole having staff be part of committees that created that and then bringing some of those staff members to the committee to explain as by a different topic so for example when we talked about the new social studies piece we had teachers and staff and administrators that were on that committee that then brought that voice as part of what we were doing with social studies the Committees function so differently as their tasks right so for some of the valuable conversations we have had in the finance and Facilities committee have come from our our staff and administrator members because they understand what this
149looks like on a real day-to-day level and these are questions that that kind of lend themselves to this conversation and so I don't want to lose track of that either so yeah that that has been operating differently so how many members do you have that are because I'm trying to think yeah we have them on teaching and learning I don't think you one at one point in the past it was a majority of Staff members and less community members and that's gotten rebalanced but as people had left and you know it it just kind of had shifted so if the goal is to create something better um then let's not get stuck in that staff to Community member problem that could arise um but I from my personal opinion I'd like to see staff members
150be allowed to apply like oh yeah that had happened for Equity but that hadn't been happening in other months so yeah I think yeah that makes sense I don't know if anyone feels differently but no of course I would want their voice yeah to choose if they wanted to apply to be on the committee yeah yeah I guess I'm still confused though is this monthly is this quarterly monthly okay and we expect the first meeting to be in October we're aiming for yes and then you you Dr sparlin will provide feedback from that meeting in a formal way in a board meeting setting okay so who's leading that meeting is a is it two board members leading that meeting is it administrators leading the meeting as a Ministry I am wanting to clarify that we
151don't need the rotational thing because all seven can attempt so right but yeah and like as far as the agenda would probably we would drive the agenda but I think that uh letting them we need the meeting is probably the best that's typically how it currently Works anyway yeah um but I think the difference being that the board is more involved with the agenda setting in the month to month so I don't know what that is at the well the board or an administrator can set the agenda like if they have curriculum that they want to be reviewed that's I don't know if that's a great example it's supposed to evolve based on the the smaller Community this is all right right and I would think it would be prudent moving forward since this is
152experimental or this is new it would make sense I would think for us to have on here an information piece of what happened at the CAC meeting in one meeting and maybe in the next meeting hey this is what we're going to do in the next CAC meeting yeah you know what I mean and then so really probably what I Envision I mean you can correct me if I'm wrong but what I Envision is we're probably going to get something about the CAC every single meeting you're going to get one that reports on what the heck happened at the last one and you're gonna get what you're probably going to talk about at the next one agreed thank you we're gonna say something it's not they're talking about I think I was just gonna say
153the example that we just did tonight where it was oh we would like the mission statement reviewed by here's a group of diverse you know people instead of and then you have one set of feedback not the Equity Group said this about the and then you've got it maybe it was different than what policy that was different than teaching and learning you have all of the group allows a finance committee member to understand what's going on in teaching and learning and how those two things that's already been sold like that that makes sense and there's there's that's the decision we've already we made that decision we're talking about now how to how to make that happen I kind of to what Lori said think that I mean I'm not trying to babysit adults but I
154do think a board member should be I don't know what you call it can we sign up I mean so well and that's what I'm saying on a rotating basis yeah Latonya assign a point board member for that meeting so that some board members uh Melissa that every board member has an opportunity to participate as the point person in this committee I think that that's a reasonable thing to do um and and it's just accountability I think just to make sure that Dr sparlin has another set of ears and a different lens a different lens if it's our advisory committee to make sure that we're asking things that we need to know yeah you know what Lori what I was thinking about and I just mentioned to Latonya is that you know uh what the
155agenda you know would could could also Drive which board members that we are like you're talking about inviting on a rotational basis we're talking you know a specific part of that agenda for the CAC maybe talking about finance that day you might we might want to have the two board members from the no but but that's a short-term solution Dr Sperling there won't be two board members from that have been on finance give a few more months because or as the years or time goes on so if you're looking at this as more than just a this year solution it might not be oh there's always yeah I see what you're saying you're talking about yeah because there'll always be those but but regard love education and all the facets of it but but we
156also know that policy is not anyone's favorite to to mull through is mine no I know but but it's easy to push those things off and as we've just even seen with our own mission statement it's easy to put this off and say well if we just get a little more I I don't want to see any of these agendas become undulily weighted toward one quadrant or another which is why having a rotation makes more sense to create the agendas around okay this is this person's turn and they're on this committee or this is this committee's month creating something a little bit more planned uh so that people know what to expect is is always something that's welcome and seen as more transparent I think throughout the year that provided earlier that are draft agendas
157so we'll be able to map that out so there's nothing we need to actually do about this um I I'm not going I'm not comfortable voting on a policy at this point till some of that specific stuff is nailed down yeah this is information tonight and you're not planning to bring this back in the next meeting for an action of any sort because there's nothing to take action on well can we have the committee meeting without we already voted on the last time so that you could have that committee meeting okay that was a long meeting you can read them later the updated policy yeah colon 150 and then these are procedures so they're again procedures don't right typically the procedures I think in the past have been reviewed by each committee and signed off
158by the committee and I think that it should go to the committee the committee the first time Dr sparlin do you agree yes we because I think he'll have some housekeeping to do at that first meeting um so can we have a straw poll of do you want the CAC procedures to be changed to indicate there shall be a board member as a member or that a on a rotating basis I think we want to I Don't Wanna I don't want to say anything until we have that feedback on procedures from the committee so this would need another informational item so we can all review that once that feeding happens right from what what committee well hold on is the board who can decide this yeah does that does that change whether we have to
159have a quorum no the Quorum will be of the committee so if there's 30 people on the committee you as a board member Jared if you're if it's you and you and Lori you're just two of the 30. that makes sense I just needed to know that just like our advisory committees yeah yeah it's not so you could both be absent and there could still be a quorum I I don't think that there's any need to rush on any of these procedures you'd said that you recommended we make sure our policy is updated but the procedures seem to be where we have the questions and the concerns the fact that there is this policy in that includes that committee I don't think is the question anymore that was last time we voter than that right
160I mean it's our job to have policies so I like the idea of policy no that's what I'm saying I'm saying that the policy isn't where tonight we you have the question right the procedures were yes questions yes so there's no need to build up on a policy if that's what Maureen is saying I agree but you said you'd want to vote on policy until the first meeting you did say policy no she did but I didn't mean policy I had procedures okay because it's 9 33. it's 9 30 and we got kids here that have school tomorrow yeah okay so our parents who have to make sure the kids go to school are we are we all good now okay yeah all right I think we're I I think I'm clear on what we
161mean I was unclear after the last one I thought we were still having community members as part as as part of the individual committees and I was mistaken so I'm just being double sure I'm clear now anyone can come though but anyone can come to anyone no no no you're talking about something I'm different than you okay I'm talking about the finance committee the policy committee last time we talked about not changing that so you're saying community members can go to that committee meeting yeah anybody can go to those meetings to the to the ones with the three administrators yes yes yeah that's always been that way that's always yeah as the public yeah we've never it's always been there to the public and it's always been that way they can go to anyone okay
162you guys for real no for real I will you're not you're not answering the question I'm asking do you see what I'm saying faith can you go back to the slide we don't need to do it here oh my gosh I will totally clarify with you offline it's totally fine okay not a big deal all right stay focused okay next item done is it you me okay 9.1 action item approval of bills for payment can I have a motion please and make a motion to authorize the payment of bills in the amount of four million two hundred and nine thousand eight hundred and four dollars and sixty six cents as presented second I motion passes 6-0 9.2 action item approval of first planning Solutions routing service can I have a motion please I make a
163motion to approve the contract with first planning Solutions routing service in the amount of thirty two thousand dollars as presented not second Mist oil I miss Swanson Mr Cerrone aye Ms simultan aye Miss Johnson aye Mr pluger aye motion passes 6-0 9.3 action item approval of intergovernmental agreement agreement can I have a motion please I make a motion to approve the intergovernmental agreement with the Kendall County food pantry as presented second Miss simulton aye Ms Swanson yes Mr cloger aye Ms Doyle aye Miss Johnson aye Mr sarong yes motion passes six zero nine point four action item approval of personnel report can I have a motion please can I mean can I make a comment about this I apologize but real quick um I just want a clarifying statement when we are looking at teacher
164assistant base salaries that's a yearly income is that correct that's what they make for the entire year is that correct yeah I understand base salary teacher assistant that's their yearly income comparison report correct that would be that'd be a yearly that's their yearly income so when I I get that we're going to have people come in here and talk a lot about why there's a shortage this is a huge part of that and I just want to make sure that I wanted to make that comment before we vote on this but I I don't know but you're saying something without saying something I would say look at those salaries and I would say that that would be a major reason why it is difficult to recruit people that's why we said we need laughing or
165comprehensive organizational staff it's not just here it's not just oh I know by the way this is not just a 308 piece okay I make a motion to approve the Personnel report as presented simultane ous Dane aye Ms Doyle aye Ms Swanson all right so there's four eyes one abstention and one no motion passes do it can I have a motion to adjourn I make a motion to adjourn aye all in favor