001he told me oswego community unit school district board of education meeting can i have a roll call please mrs doyle here mr gatewood president mrs johnson present dr moreno present mrs simultan present mrs swanson please stand for the pledge of of the allegiance states of america and to the republic for which it stands one nation under god indivisible with liberty and justice all right item 4.1 is recognitions tonight we recognize our january pride winners tonight the board of education acknowledges pride winners for the month of january pride stands for proudly recognizing individuals demonstrating excellence the board of education implemented this program to recognize promote and celebrate the many contributions made by teachers and employees across the district teachers of the month sponsored by allied first bank recognizes what our teachers do day in and day
002out for the continued growth and success of our students congratulations to the following teachers for having been recognized as january teachers of the month sonia barajas a teacher on special assignment with the english learner department mike cavallo 4th grade teacher at long beach elementary janelle dalstrom a dual language teacher at boulder hill elementary and brittany morelli a third grade teacher at boulder hill elementary employees of the month co-sponsored by chick-fil-a and huntington learning center recognizes those employees who go above and beyond and are always willing to lend a hand congratulations to the following employees for having been named as january employees of the month linda ferran health services secretary of the district office and sergio rodriguez secretary security dean's assistant at goal we'd like to remind our community that the district has an open nomination
003process which can be found on the district's website we thank our generous district partners allied first bank chick-fil-a huntington learning center and culver's for helping to make this program a success again congratulations to our january pride winners and i think we can i'll give them a round of applause [Applause] we have no public comment tonight okay thank you i'd like to open it up then for board member comments any comments um i'll just let the let the public know that we'll be doing interviews this week for uh the vacancy um and so hopefully we will be letting you know um early next week i guess we did have our equity board advisory committee um not yet uh well board committee reports are next if you want to start with the equity committee we can yeah
004it's really sure um so our committee looked to review some of the policies that the some of the policies that our policy committee is uh reviewing and so i think just to say that they are very excited about the opportunity to review and bring their thoughts and expertise to our policies because this is something new that we're doing in the district this year and it's helping us to align um what's happening within all of our committees and giving voice uh to what's happening within those committees to all all the committees and having opportunities for them um to to have input and so they're very excited about it and that's pretty much what i have to say today thank you can we hear from the finance and facilities committee sure um we had our meeting on
005tuesday and we reviewed um the progress on the envision 308 facility maintenance plan it was a really impressive presentation by our architects i think they did a really good job just a really good job capturing what we had been asking for in terms of identifying whether things were wants or needs one of the things i know dr petsky is going to be working on that's really cool is starting to tie the revenue to the expenses of these programs which is great so we were able to see some distinguishing things between this is a school closer versus this is an improvement we would love to make and dollar amounts attached which was cool rob allison also added quite a lot to that but they both did a really really nice very thorough job i was pretty
006pleased i think the committee as a whole was very pleased and i think you will be too when you get to see it thank you that sounds great um policy and legislative committee go ahead you want to rock paper scissors for it i got a fancy list you want to wait and just do them when we do the policies or you want to know um we did we hold on we kicked a couple to teaching and learning and we kicked i'll take i'm going to do teaching and learning no but we kicked a couple policies i was flipping through my notes clearly it's been a crazy week um i think for the most part there was um five colon 10 which is on for information tonight um actually ruth kroner and the equity committee had
007made some changes to that one they wanted to kind of wordsmith it a little bit so instead of saying equal opportunity and minority recruitment we changed it to [Music] replace current language with the following the district will accurately recruit and hire individuals from diverse backgrounds we wanted to be more inclusive for everyone um and we did that that was ruth's going out party and we you know we made some small changes um we did a couple of other small we you know like we replaced needy students with students in need kind of just some wordsmithing on a lot of these um yeah i got it i got a few members who went through them pretty good with a yeah they were it was you know a good meeting as usual great thank you is there
008anything you wanted to add jennifer no no okay teaching and learning on january 12th we reconvened after winter break uh ms dalquez presented the winner fast bridge assessment data as a reminder um we this is our first year using the fast bridge assessment in grades k through 8 to assess our reading and math skills this data was preliminary so faith had broken it down but it was still brand new like they had just received the data so the principles are now processing that data to inform instructional strategies that will be implemented soon if they haven't already we have one more screening window scheduled for the spring and at the end of the year we'll review to the data across the three screening windows and we look forward to working with fastbridge and developing longitudinal student
009data over time nice thank you and now for our superintendents report well thank you dr mourinho good evening board i have a handful of items i would like to speak to this evening my first item is to thank our transportation department for all their good work last week we sent out communication informing parents that we had to make some modifications to transportation due to having a large number of employees bus drivers and monitors out sick everyone pulled together created a good plan that affected the fewest number of students in a very in a very short period of time and i'd also like to thank the parents the students the teachers and staff for their understanding and their flexibility because i know when these types of things happen it causes additional work and stress for others
010as well i'd also like to thank our district maintenance and our members of the ocma for all their good work and the snow removal this past weekend clearing the sidewalks and parking lots is a lot of work and this morning we got the additional snow about the worst time you could get the additional snow and so i say good work to the both the maintenance and ocma and also thank you to our transportation drivers and monitors we called in staff early this morning so we made sure that our bus routes were on time as well as they could be so i think all the ota i'd like to say congratulations to our 308 robotics team on a great season thus far all six teams competed at the mount prospect qualifier in december and three of
011those teams uh advanced to the einstein state tournament which took place on january 15th at elgin community college all three teams represented very well and one team in particular that tactastic travelers won a finalist award for their innovation project and were selected as the winning team and only one of two teams to receive the global innovation award across the entire state yes we also have three state qualifiers so congratulations to the students the coaches all the volunteer coaches that we have with our robotics program and that work with all of our students they're doing a fantastic job also congratulations to the oswego east boys basketball team on a great season thus far as well i had the opportunity to watch them play on friday night at home against plainfield south they are now 22-1 and
01210-0 in the conference so i mean pretty phenomenal year right now pretty phenomenal on january 17th i had the opportunity to participate in the human library i'd like to thank dr waller for organizing this year's events and i'd like to thank dr pajasic and mrs simonton for bringing this to sd 308 for the first time last year the human library is a collection of books which are actually people the human library is like a physical library where you go to seek information and you get to find answers the people who are the books are there to talk about what they know from their lived experience and how those in those experiences have impacted a person's life the participants are referred to as the reader so i was i was i was a reader and we
013were assigned two books for this event i had the opportunity to hear from a holocaust survivor and a transgender person listening to their stories reminded me of how important it is to be open-minded and accepting of all people and not to judge or think you may know what people have gone through or what they're going through i've always said i've always said i'll never tell someone i know how they feel unless i've walked in their shoes this experience takes that to another level because we can't always walk in somebody's shoes but we can listen we can't ask questions we can be open-minded and accepting of all people again having this opportunity to hear people's stories ask them questions was an extremely powerful experience that i highly recommend others to participate in in the future so
014that is my report for this evening thank you anya hi thank you um there's a lot to cover on my end from our prior student advisory committee meeting and our plans for the future we worked to conduct qualitative and quantitative research on sexual harassment within our schools with focus on three objectives those were student education and awareness student safety and reporting and mental health our quantitative research will come from the optional student survey that will be sent out during student support time an email was sent out with the details on the importance of our survey and we would greatly appreciate student input to better address our research topic of sexual harassment in schools on february 2nd our committee will review the data collected and interpret the results at our last student advisory committee meeting on
015january 20th we conducted our qualitative research on four articles centered around student beliefs about harm wrongness in school policies school climate and sexual harassment and associations with bullying and sexual harassment we analyzed the articles through the lens of the three objectives described before student safety and reporting student education and awareness and student mental health we also explored the word interpersonal violence as a broader term to apply our research within school settings it includes sexual assault dating violence and sexual harassment through research and group discussion we pull together major points relating to our three objectives we first noticed how one instance of sexual assaults can be recorded through studies as more harmful than bullying we also noticed how more students are more likely to report bullying incidents as opposed to sexual harassment incidents we also recorded
016evidence of student mental health deterioration as a result of sexual harassment manifested through substance abuse depression and poor academic performance finally we differentiated between the effectiveness of proactive intervention which uses staff to intervene in an incident before anything has occurred and was not effective to reduce rates of reported sexual harassment in the study versus reactive intervention which allows school staff to intervene during a violent incident through proper training and is more effective within school settings proactive intervention was also discussed in our committee as possibly being related to microaggressions which may have contributed to their failure and divisions between staff and students through our research our next steps that i described earlier is to review data from a student survey that will be going out on february 2nd and review our articles to develop action steps
017thank you just want to say thank you for taking on this very important and uncomfortable topic um and just really proud of our student ambassadors and the the work that you're doing in analyzing all of this educating yourselves and applying it to our district so thank you yeah of course all right item 7.1 is a presentation on budget as you all know this year we created a calendar of annual reports for the board with a different department presenting each month tonight we will hear from our chief financial officer dr pesky all right thank you i'm very excited to present this board update for the board of education it's a part as you see on the screen here of our new strategic plan update the envision 308 and tonight i'll be focusing strictly on the budget
018portions of that plan i've got there just the reminder you know we've got four sections student learning support for student learning finance and facilities which is what we'll be talking about tonight and then also the community partnerships as part of that envision 308 plan so for finance and facilities we've actually got five different points that we'll be addressing i'll be doing the dark blue areas today which is strictly the maintaining a balanced budget uh building a 20 fund balance and then exploring uh ways to increase private and grant funding sources the other two blue items will be addressing that with the facility update to the board shortly so to begin we'll kind of take a look at this year and in terms of maintaining a balanced budget our goal was really to kind of continue
019to monitor the expenses and the revenues really stay current on the federal state and local sources funding sources and some of the accomplishments that we have this year as you can see there is first of all when i came to the district it was being involved in my own personal uh professional development and infinite visions the systems that we use for finance also conducted quite a bit of a historical review of our district budgets familiarized myself through my department and other departments with past audits and budget findings from previous school years and then one thing i'm really proud of too is involving the finance and facility committee with the budget assumptions and things that results from the budget review and audit findings so educating them and involving them on the process of developing the budget
020and very happy to say that we adopted a balanced budget for this school year the fy 22 school year so the next slide here talks about where we were and these items are at this time next january what would i like to share with the board and again the goal is just to continue to really monitor that delicate balance between expenses and revenue and making sure that we're on course with our federal state and local funding sources so at this time next year i really want to grow that circle of influence with professional development and familiarity with our finance system so involving the finance department to allow them to participate in several of the different modules that infinite visions has to offer and build some capacity in them for bullet point number two which is
021identify how given that that knowledge how can the finance department reach out and provide some systemic support for uh other departments and people in the district so in terms of their budgeting their accounting their monitoring of their budgeting and really provide a resource for them as they're looking at those goals and then their bullet point number three is really continued focus on the budget assumptions and the district priorities so really working very hard to find out what are our district priorities and how do we how do we build those into our our budget currently and what i'm really excited about is the involving the finance and facility committee in a better connection of all of the elements for instance in december we just we just did the first part of the of the budget process
022we we passed the levy the 2021 levy will influence our fy 23 budget so connecting those pieces and also doing a deeper dive into evidence-based funding how does our district compare to the metrics that the state has for adequate staffing and resource allocation things like that so we're looking at the next year's budget fy23 but in addition this will be my first again the the budget we adopted in fy22 next year we'll also be looking at the fy 22 audit so we'll be looking at how does this audit compare to what the budget assumptions were the audit that i just recently got that was last year's and uh um we'll definitely be going through that but i'm excited to bring this piece together for the board as well here's an example of uh just kind
023of an artifact i guess that i wanted to share with the board so what you're looking at here is uh the district has nine different funds that we've talked about but when we did the budget in the levy we talked about the biggest the operational funds number one is the in the first blue circle there you can see our our ed fund and uh next to that to the right you can see fund 20 which is our operations and maintenance fund now going to the lower blue section you can see another of our funds is the transportation fund fund 40. and then right next to that is our imrf social security fund so highlighted in black in the ed fund you can see we have a budget of 184 million dollars today we have currently
024spent as of january of 2022 we've spent 80 million dollars and so next to that you can see we are about 43 percent of our budget has been spent if that number were at 75 i'd be a little concerned if it were 10 i'd be a little concerned we're basically about halfway through the school year so what we want to see is about a 50 budget below that in the blue then what i do is i break it down that 184 million dollars is broken down into objects the objects 100 our salaries and then 200 our benefits 300 are purchased services 400 is what we budgeted for supplies and then 500 is our capital outlay 600 is other a lot of special education leases things of that nature and then 700 is non-capitalized equipment so
025you can kind of take a look the number in black 184 million well how does that play out is there any one area in our budget that we see any red flags with our spending so uh for a capital outlay that's one you can notice right away we've already spent 69 percent of that budget that's one of those accounts where we had a project we know what that project was we identified it and we spent a majority of those funds right away but we do have some of those funds left over that we can still still spend so some of those numbers up there there's kind of spending trends in the district we either spend a lot of money in august september and then there's not a lot of spending or we also do a
026lot of spending in april and may so we'll be monitoring that and that april and may and those types of things are in the supply accounts and the uh the supply accounts and the purchase service accounts so we'll be keeping a close eye on that so hopefully that artifact gives the board just kind of something to look at and shows you how the finance department is monitoring kind of the how are we doing with our budget are we way over way under right on target then we talk about our second goal which is building a 20 fund reserve by 2026 so here we want to the goal here was to explore current budgeting perspectives and practices and alignment to the district educational needs and here you can see some of the accomplishments for this year
027was working with forecast five to learn their forecasting uh system and some of the assumptions that were in that system we worked with them to develop an updated five-year projection and very happy to say that for the fy 22 budget we were initially projected to see a 780 000 budget surplus but uh with esser funds and other revenue sources we were actually able to increase that to 3.4 million dollar surplus in the fy 22 budget so some of the budget reduction items that we came up with at the beginning of the year fed that as well we do have a completed fy21 audit with updated fund balances and which kind of measures how did we do with last year's budget and how how did we end up with what we budgeted versus what we spent
028and then one of the other elements too very important for us in the finance department that's developing a cash flow monitoring process to be able to find out what what does our cash flow look like at any time during the year last year we ended up issuing about 25 million dollars in tax anticipation warrants for about six months and this year because of our financial picture it looks like we'll be at about needing about 20 million dollars for four months so i'll have some more to share with the board on that so again this next slide kind of talks about this time in 2023 what i like to see in a year from now and so what i'd like to do is not just explore current budgeting practices and alignment i'd like to train central
029office administration on budget implications and considerations based on projected revenue and expenditures so why is it so critical and important that we stick to our budgets and and what that impact that has on our on our projections so what we'll be doing is working very closely with forecast five to build a very accurate projection on both near and long-term revenues will tie district priorities to expenses and revenue to help feed those projections and really formalize a cash flow reporting to allow updates and highlight revenue expenditure trends related to our five-year projections so what we hope to do as you can see there by 2026 is we would like to see our fund reserve balances at 20 percent so that we no longer have to borrow tax anticipation warrants for the cash flow purposes we have
030now here's an example or another artifact i've shared this with the board in the past it's a lot of really small numbers that you can't read on the screen but what that alludes to is what what are our revenues and what are our expenditures for the year and based on projected revenue and expenditures what are the surpluses we're expecting and then we bring that's the first orange line in the middle of the screen there and the second lower orange line then adds that that reserve or that surplus rather to the existing fund balances so if you carry that over to the right then in 2022 we have a fund balance of about um it's even too small for me to see about 9.88 and by 2026 we're uh we're looking at about um 29 now
031keep in mind that's a that's a five-year projection so it's going to take a lot of discipline and uh uh to stick to those numbers and to make sure that we uh we follow through on what we're projecting in in our five-year projections and the last bullet point then for the finance portion of the envision 308 plan is really looking at private and grant funding opportunities so explore ways to increase private and grant funding opportunities and this first year the goal was to network and educate local community leaders about school district 308 both our finances financial position and some of our needs some of the accomplishments we had this year is number one was we were able to apply for an isbe construction maintenance grant came out to about fifty thousand dollars to apply towards
032a existing project we also attend uh shared service meetings with the village of oswego to kind of increase co-op purchasing opportunities or shared services and then also attending city of aurora finance meetings to help again increase that network of folks that we can use to explore shared services and other purchasing opportunities so what are some things that we're looking at for this time next year so not only networking but going back and looking at some of those educational priorities that we've identified so we can specifically target grants and funding opportunities that can help fund those district initiatives so identifying those educational priorities guide the grant and private funding opportunities perhaps even connecting with our pta and ptos and booster groups to help share some district priorities i've been approached through the finance and facility committee
033by several people who are interested in how can we help the district we're doing this fundraising and we're doing things at a school level but we'd like to also see what could we contribute to at a district level so there's some opportunity for conversation there and then also really continuing to participate in those shared service groups there's a lot of networking there's a lot of professionals that are brought in to talk to us about all different types of initiatives and uh and really helping to find out where some of those private grant and private and grant funding opportunities could be and on that just would like to open up for any questions that the word might have so you mentioned the audit this is a little bit later than we would normally see do you
034have any additional information you can offer us on the change in time frame was this from the accounting firm that yeah it's actually the audit is a week earlier than it was last year so i think being a new cfo and really dot in the eyes and crossing the t's i really i really wanted to make sure that the information i was getting out of infinite visions was accurate was understood in in such a way when we gave it to the auditors last year we got it january we got it dated january 13th and it was given to us later this week we've got the final audit dated january 7th and i just got the digital copies uh last tuesday so there's some printed copies and we'll be taking a look at that on the
035finance facility committee so let me just ask only because i i feel like i really do remember now i have to look back in minutes but that we normally do this in a november december time frame yeah you're exactly right so um what and i think i said that at the beginning of the year it's we did start the audit in october but we were going through going through all of the information trying to get the information from infinite visions to the auditors and really double checking all of those numbers okay so a little bit of you know like i said me being new to the district and making sure i knew exactly what i was giving them um and next year we'll definitely have that on a much sooner time frame for the board
036to be considered well considering the big change in the for the better that made to our finances last time i'm sure we're all very curious yeah you know and one of the one of the things that really added to that was believe it or not the federal uh covet with all the federal esser funds because we had we had the digital equity grant then we had sr1 then we had sr2 and sr3 and mixed in now we've got some other esr opportunities so there was a lot of kind of cleaning up what we were spending our esser dollars on and for instance even the state of illinois didn't have the proper account numbers so we were using a four nine nine nine four nine nine nine account number instead of the four nine nine eight
037and so there were uh there were some challenges statewide that we were facing with that so um but we're uh we've righted the ship and we've uh got a good handle on that glad to hear that i have a question while you're on that slide yeah just with lori if we're looking at slide nine um correct me if i'm wrong but this did we ask to see this as a zero percent we we have um we have asked to see it as a zero percent in the past because of the lack of consistency in receiving the state funding yeah um and the uncertainty that surrounds the ebf being given but i don't know perhaps another board member can enlighten me i feel like we probably did you did we did ask for it this time
038too he showed it i think yeah now that we're in our uh third year with this budget of evidence-based funding we have a little bit more confidence in the state and sticking with their funding of the evidence-based funding there you're right there were times when through general state aid and the transportation reimbursements it was really inconsistent but this is not the zero percent that you put up this is nothing are unaudited so i'm correcting these now with our audited numbers unaudited typical levy and evf assumptions but i also have a zero-based and a a little bit higher based as well so i've i've done these projections a few times with a few different scenarios there was still if i remember correctly from the zero percent now that we're talking about it i believe the fund
039reserve after five years even if we held it at zero was still significantly higher than we've seen in the past yes i'm just not sure of the exact number i would have to revisit that again a lot's happened from the last time i presented that to the board so i would want to i would want to dot my eyes crossed my keys on that but i can let you know where we were on that one okay and that was the the difference there was we were assuming that the levy stayed flat and that evidence-based funding was there was no additional evidence-based funding money coming through so yeah we can we can definitely go into a lot more detail with the finance facility committee and i do have the auditors uh uh working on a presentation
040to show me what would they present to the board and uh and we'll bring that to the committee and see where we want to go with that you got i don't have more oh um i just i had a question on slide eight work with forecast five so that's i mean i've been around a long time yeah that's a new name that's a new name which is probably huh no they're not new we've used that first i think the guy on forecast five actually used to be employed here who is the other one we used to rm rng bmg i don't so my concern when i see a company like that is is that something that we can do in-house that has already been done the way they do what they do ali is they
041actually i can use this there's actually five systems there there's four cast five and then there's a five cat there's several different systems and what they do is they allow me to say if i have a question or if a board member has a question about how do we compare to surrounding districts their system has the data for every district in the state of illinois i can at a couple clicks of a button pick our comparable districts and show you what their what is their eav what are their tax rates what are their um what are their different fund balances and it's it's got a tremendous amount of data what are that what are the costs for that um you know i can find that out for you so i know we've used it for
042a long time it actually used to be a part of pma services um and they they now are their own company they used to be part of p yeah they were yeah they were part of pma then they split into the forecasting yeah and then my only other question was on slide 10 yep so i know and we have talked about this for probably the last i don't know eight or ten years that i've been around um i know we talk about partnering with the village to save some money on some products but the village isn't buying as much as the school district is buying and i feel like since you're at the city of aurora meetings anyway have we reached out to any of the aurora schools there's plainfield schools there's all these schools
043that are around us that are buying similar items and i have never for the life of me figured out why we're not collaborating uh we we do the the thing is there's a lot more co-op um co-op partnership source well and other co-ops that they buy from and so we kind of get the same pricing so it's not necessarily that we have to buy with them but that the co-ops have contracts that we can access that other districts have out there and we can add our orders on to that so it's changed a little bit but we we are looking at other ways to to do some common purchasing so a good example there is like our salt you know we we did we went out for a salt bit and we got it we
044did that with the village our salt and we bought it with the village and we house it with the village so we currently they let us use their salt house in the back by the transportation that was a couple years ago yeah yeah i have a couple questions um uh i think this is also slide eight yeah um you know we're setting a priority of building a 20 fund reserve but then we say success in 2026 the projections are 10.5 now shouldn't those be in alignment that's a big gap in that that uh dr sparrow and i were looking at those two i think that's when i said our assumptions are our typical levy assumptions and ebf assumptions um if those don't hold true looking five years down the line that's a long time to
045project out so we will be updating that on an annual basis at least an annual basis um if not quite a bit more to see where we're trending and making sure that our district priorities and such are meet the window of our budget so um uh the right now you're right in 2026 it says it's a 29.1 fund balance um which puts us at about 68 million that's if every if the stars align and all of the revenue and expenditure assumptions play out the way they should and what i'm excited to find out is when i update these projections now for next year based on the audited data how close were we with the new set of projections with this projection are we trending that way so we've been trying to get 20 for a
046good 10 years right and so my question is is that even realistic to have on here right now because these these are five-year priorities these are five-year projections so if we're saying essentially that that's impossible from what i'm seeing here if 10.5 is the best we can do i understand five years is a long projection then why are we saying twenty percent right now like maybe if you look in 2026 we're actually looking at 29.1 so we're we're actually projected to be at our 20 in 2025 uh with 22.87 and then in 2026 we're looking at 29 so that gives us a little bit of leeway uh with our revenues expenditures and and our projection accuracy he's looking at slide nine that's where he's getting that from so i think what she's saying is this
047one up here is not mentioned in slide nine yes the the the far right column says current five-year projections are at five point i mean ten point five percent and so she's just trying to reconcile why why is our goal twenty percent if that's saying the current five-year projection is 10.5 percent oh the the right now are you know what current five-year projection it shouldn't say five-year projection say our current rate is 10.5 percent that's what you say sorry donna okay our current fund balance is ten ten and a half percent that's completely different yes thank you yeah thanks eugene i would not have heard that so thank you he's my translator um and then when is the um when is the board actually going to see the audit you know i was looking at
048that uh i was looking to see when it was ever presented to the board of education and what your interests would be so i'm i know that the auditors have said that they've presented it to the finance and facility committee so i'm going to have them prepare a presentation i've never seen them present before i'd like to see how they organize their information and present it and if we like it with the facility committee we'll present it if not i can take their information and kind of put my own spin on it to show you the audit and again that's the audit of last year's budget how did we do and what i would do is walk the board through in september of 2020 what was the budget you adopted and then at the end
049what did that audit look like how did you do with that spending so i'll it'll be interesting to see what the auditors have put together and present and we'll see what information the board would like to to see i would like to see it without a spin being put on it all right without a walk yeah before before the committee like just send it to the board oh okay typically we'll take a we'll each get a hard copy of it yeah and yeah we'll present out the audit and yeah um and let me clarify you're talking about the actual audit document yeah you like yes you guys will definitely get that well i'm also like i would also like to see what they present to the financing facility committee meeting yeah right i mean i
050would like to see it before it gets massaged yeah yes so that's i just feel like i apologize but my question isn't getting answered when is the board going to get that right report it's the unadulterated raw report that you got when are we getting this i've got uh the printed copy should be here this week so i can actually give you guys the the printed copies um and get those distributed to you so right now i've got i've got some digital copies and i've been going through those about we've got our final audit about 139 pages we've got another maybe 50 pages in another audit document and then we have their the auditor's insights which is another maybe 100 pages so yeah we'll give you guys uh we'll do a little write-up in administrative
051uh updates and uh send those copies yeah the the the typical audit the actual it's a lot of pages that's just what it is so i'm looking forward to seeing that so like next week is that yeah i should get the printed copies this week so then we can distribute those to you guys perfect perfect thanks i have one more question and this might just be a newbie question what is the infinite visions training what is that providing for you good yeah infinite visions we used to use a system called e-finance which was part of our student information system was e-school so that was the student information system the hr finance system was e-finance well now we're using infinite visions and we use infinite visions is our new uh we just implemented it i think
052january of 2020 so we changed finance hr systems and it's called infinite visions so that is the that is where we do all of our account payables all of our general ledgers um we do everything and then there's also the hr portion which does all our staffing and all of the payroll information and tax withholdings that's all in infinite visions okay is there actual training provided through that though because they when they implemented it they provided they provided training but they're actually the system they do really good they do quarterly updates so it's important for us to stay up on the updates and find out who is using the system in what ways and what updates impact certain employee groups and that's where our team is taking part in the four different modules to learn
053all of the all of the modules uh payroll accounts payable general ledger and one more is escaping me and so the four different modules and then and then making sure that my team can help provide along with hr and payroll can provide assistance to district administration as they're trying to navigate the finance and hr systems okay thank you i appreciate that i'm just gonna do one question so on uh slide nine where you have your projected year in balance for um 20 22. um based upon the audit i would assume that you there's not been any adjustment to to that balance since it's a projection right yeah and what what projection are are you looking at like the total projected year end values the 21 million right yeah um that's what where this says it's
054unaudited that's what now that i have the 2021 audit i can really drill in and i can get that exact number and it's it's very close to that okay good so all right because i i figured if you're still standing there we're okay [Laughter] i'm not sweating i just wondered if we can make sure that the website gets updated so that the community um can see because right now we still have the 2020 levery presentation um it's really important that we um provide that transparency for the community so if we could get that updated that'd be great absolutely thank you thanks john thank you thank you for the i love the fact that you talked about support um for the other district departments yeah um as as you guys you know ramp up and get
055educated on all these things that you can provide that kind of education because it's really important for the continuity of the district and the organizational effectiveness of the district so i really appreciate that thanks moving on to the consent agenda are there any questions no okay can i have a motion to approve the consent agenda please you can as soon as i get there thank you thank you starting here yeah i make a motion to approve all items under consent including 8.1 minutes from the board of education meeting on january 10 2022 open and closed session 8.2 to acknowledge the foyer request received by the district and 8.3 to approve the following board policy minor changes footnotes legal updates and or updated cross-references section 3 general school admission 3 colon 50 and 3 colon 60
056section 4 operational services 4 colon 80 section 5 general personnel 5 colon 210 and 5 colon 260. section 6 instruction 6 colon 130 and 6 colon 320 and section 7 students 7 colon 750 7 colon 150 7 colon 200 7 colon 210 seconds mr gatewood aye dr marino aye mrs simultan aye mrs swanson aye mrs doyle aye mrs johnson aye motion passes 6-0 item 9.1 is information regarding policies that are being brought to the board for a first read does the board have any questions on the policies that have been presented um just so you guys know there were so many burgers i don't think we had any big changes to these ones um hold on a minute oh it's on action items nope these ones were good sorry i'll get you on action most
057of these were just minor changes if any all right item 9.2 as information is an informational report and a partial roof replacement for ohs dr petsky yeah thank you dr sparlin and uh for this i'd like to call to the table um our director of operations uh rob allison and also our district architect from cluber charlie johnson so the project that we're talking about today is the oswego high school roof project report so uh on the first slide here kind of the scope of the project it the bids that we put out consisted of a base roof bid and i'll show you a picture of this in just a second the base roof bid which is a section of the ohs roof which was built originally in 1999 in addition to that we asked for
058three different alternates uh two different areas on the ohs roof that was built in 2002 and then the final alternate which is all of the ducting on top of the oswego high school roof there's some insulation to go around that ducting so the the parts here you can see the 1999 roof section base bid in march of 2021 there were some very high winds which caused loss of the adhesion between the membrane and that 1999 section of the roof so we've been putting in some temporary measures to help secure the membrane kind of keep it a water tight seal um and then when when we were up there looking at that 1999 portion of the roof we walking the roof we also saw the the two sections of a 2002 roof section that were put
059on there where there was some subsequent roof conditions that there are some additional areas where the roof was identified as having areas of similar adhesion loss that could start leaking there were several soft spots in the roof on the membrane that's indicative of wet or compromised insulation and buckling and lost anchorage or footing of the membrane and then the uh the fourth bullet point there was our alternate three uh the rooftop duct installation so on june 24th of 2001 we did have bids accepted for miscellaneous cooling tower work which included the replacement of the insulation at ohs we ended up rejecting that bid because we didn't bid it out where you could only select that portion of the project you ended up having to do the other projects which were like the binary chill tower
060i think it was a trauber or thompson tower as well and we wanted to hold off on those at that time and the last bullet there funding sources for these projects are intended to come from the sale of the dsub funds that we have that are on the agenda later tonight so that's a lot of words let's take a look at some pictures so this is the top of the oswego high school roof on the right side you can see route 71 and in the lower right corner you can see the main entrance way to oswego high school and so right above that you can see the green area is the 1999 base bid that we had or the 1999 roof portion above that in the yellow you can see uh 2002 alternate one bid
061that was provided and then red right above that you can see the additional 2002 alternate two roof bit in addition to those three you go here you can also see the circle here all of that metal duct work um needs to be insulated to help prevent leaking and things of that nature and so there's an alternate three which allows for that to be insulated and we wanted to bring this to you or bring it to the board but we also want to show you that we're not just looking at oswego high school those are things that were in the previous vision 2020 plan so those projects are there also in vision 2020 we're also looking at the next six rooms that we would be looking at uh in addition to that so you can see
062there's some roof work at thompson that'll be coming up soon fox chase homestead bernarcik and then a little bit more at ohs the metal field houses and then a 2001 edition and then also ohs this building here was built in 2005 it's the original roof and we we clover uses a 23 year life cycle for the roof and we're approaching that now and having conversations about those roofs as well so we wanted to share that with the board as well and leave some room for any questions that you might have we're just bringing it to the board for information today and as you saw in the memo it's not listed here but the recommendation from our information would be because of the efficiency of scale we've already got people up there on the roof when
063you look at the bids that came in there would be some efficiency of scale if we did choose all three options but of course that's at the discretion of the board if there's any questions about that too we can answer some questions you might have about why we're recommending all three alternates so when do you do um this kind of work like in the summer or correct yeah ideally uh summer so it doesn't disrupt the school one of the considerations with that 1999 section was how much time do we have between the mid-march discovery of the damage and when school started in august excuse me factors considered into that or the significant delays in product because of cobin and i felt at that time that between the the specs needing to develop the specifications throughout
064the bid i know we could have gotten through the board to an emergency session but i was concerned about the timeline for the actual project um not getting done before school start so i took the approach to do an emergency fix i love the detail thank you hey i have a question specifically about the ductwork insulation over at ohs it's not just the rooftop unit some other units inside yeah they are what we're focusing on is strictly the exterior right but they have some units inside that are leaking they do i mean i'm sure other buildings have it too but the leaking that you're experiencing on the rooftop is predominantly associated with the insulation itself there's a there's an exterior grade insulation that doesn't take on water but the insulation that's up there right now
065so it needs to come off put on the new stuff and it does find is once you insulate the ductwork you will get some of that traveling water to the inside right i just wonder if anybody looked at maybe asking the building engineers if we would save some money if they were up doing the rooftop units if they also fixed some of the inside that's uh we did have meetings with the building engineers when we did the envision 308 so that feedback they've got an opportunity to share other items that might have been added to this so that that was not a part of this scope but that's definitely in the envision 308 plan to get that feedback and to address issues like that as well and i think i think the approach would be
066if i'm hearing you correctly what can be done in-house yeah but i mean if it's something that can't be done in-house and we already have them out there if there's some big areas that need fixed before it comes to the board i imagine we would throw some of those in there and that that kind of piggybacks to my question excuse me i'm assuming that we walk the entire roof and the second to last page for the range 224 so for the metal field house in the 201 edition so my question would that completing those two sections in a couple years would that be a hundred percent of the roof at that point got it so um so what how how far how what's the condition of the rest of the roof based on you know
067that assumption based on the assessments that we had it was adequate there the ohs roof is broken up into about five or six different sections so this would address uh this would address three of those sections and the others were deemed uh not needing attention at this time there's actually sections of that roof that are still under warranty okay so the high schools unlike your elementaries and your junior high schools really can't be done in one year got it it's just too much one for for a contractor to undertake and for the district to expend um so over the next over three years time you probably want everything up to date but you do have sections of that roof that we just replaced in 2014. i think you just got my question so you're saying
068within three years we'll probably have to replace the entire roof of the cross the entire building no that's just when the warranty expires and then the for instance these typically roofs are about a 10-year warranty but their life cycle is about 20 to 23 years okay perfect in 2012 we also had uh big additions put on to both high schools so you know the roof in those editions is uh only 10 years old right now perfect all right got it we would though that's a really good point i'd like to just point out that that's what what we've asked kluber to do with this next version of the envision 308 plan is don't just tell us what work wasn't done it needs to be completed but if we had a healthy schedule for all of
069our roofs yes then what like here rob gave you an example of what are the next roofs on the list but we'd like to give you a comprehensive what are the next 23 sections of roof that need to be done and when we complete one we complete it this year but then it becomes an incomplete item for 23 to 25 years down the line yeah we keep on we keep that cycle going and then the reason for asking that question is exactly that when we're thinking about how are we going to pay for this uh and we're thinking about you know you said funding sources the decent bonds if i remember that was only about 15 million and this looked like this could be significant portion of that on one building yeah yeah keyboard you're
070right the dsub that we'll be talking about later is we're looking at selling up to 18 million so it'll be about 17 million dollars and over the next six years of which 85 of that 17 million needs to be spent in three years and uh and this project all of those um as you saw that's 2.2 million dollars for all the roof and the insulation so that's one of the that's one of the challenges that we're faced with now is coming up with again coming up with the high priority items and really focusing those d sub dollars the next six years what projects are we going to do um that are that could lead to mission critical shutdown failure and i'm sorry i just want to press one more time just for rob's point is
071that if we're if we're only getting 17 to 18 million from the dsa bonds but when they give us the total budget of all of the maintenance that needs to be done for all of our buildings i just want to make sure that we and the community understands that that that budget could be i'm just throwing a number off the millions beyond the 15 million they will have in a short period of time yeah correct it does sound like a lot of money but keep in mind these are we have 23 school buildings i mean and we have like just the roof here is 2 million what about the boilers the chillers and all of the other maintenance now keep in mind that's why we want to link the envision 3 weight plan to funding
072source because we want to see what do we need those extra capital dollars for to get back on a healthy cycle but then how are we using our current uh o m daily operations and maintenance funds to help support and and and keep that keep those projects on a healthy scale as well and that was to ali's point i got it thank you yeah thanks eugene and just confirming obviously it's always nicer to have three bids but we only had two companies respond to our okay and the uh i think the board dock included information on why certain companies didn't okay okay we had a total we had a total of eight plan holders and uh the other five or those like five seven plan orders the other uh five bidders had variety of reasons
073of why they didn't bid one was as simple as they didn't get their bid in on time but two others had already filled up their scope of work for the summer they didn't need additional work okay okay all right i think that lends itself to the desire to be getting ahead yeah thank you that's helpful any other questions nope okay thank you rob thank you charlie thank you sorry so we have 10.1 second read and approval of board policies can i have a motion to approve the board policies as presented please before you read hold on before you read all those sure can we talk about pulling out one colon 30 and voting on that one separately one column 30 was the strategic plan and i just like i just i had half of our
074committee still had some concerns with some of the some of the language so i would just like to pull that one out and vote on it separately um well i'll make a motion to pull it out yeah if i get a second yeah [Music] school district organization so you need to make a motion to vote on that separately did i not just do that i didn't yeah she did and then that's on your second oh i'm sorry maybe maybe i didn't i heard you i mean you weren't super confident in how you made the motion but you didn't i mean you know i just i think it's important to ensure that all our committee members voices are heard so dr marino aye mr gatewood aye mrs swanson aye mrs doyle aye mrs simonton aye okay
075so um can i get a motion to approve the board policies with one colon 3-0 removed i make i'm we're approving all of them except okay thank you um can i make a motion to a bru prove board policies section 2 school board 2 colon 150 and 2 colon 240 section 4 operational services for colon section 5 general personnel 5 colon 90 5 colon 120 5 colon 185 5 colon 250 5 colon 330 section 7 students 7 colon 160 7 colon 165 section 8 community relations 8 colon 90. second dr moreno aye mrs johnson aye mr gatewood aye mrs swanson aye mrs doyle aye mrs simultan aye motion passes six zero 10.2 approval of resolution authorization didn't i just do that no we separated it out we're gonna do it separately okay i thought we
076were tabling it until yeah no i just want to vote on it i got you thank you um can i get a motion to approve one colon 30 board policy i make a motion to approve one colon 30. second thank you sorry i'm looking at you mrs simonton aye dr marino aye mr gatewood aye mrs swanson no mrs doyle aye mrs johnson aye motion passes 5-1 now 10.2 approval of resolution authorizing the issuance of tax anticipation warrants can i have a motion to approve the resolution authorizing the issuance of tax anticipation warrants please i make a motion to can i make a comment first i just want to make note of the fact that this is for 20 million which is 5 million less than we've had to approve these for over the last three
077years if i remember correctly which is a significant change in the state of our finances and i just really want to make sure we notice that before we vote it's it's huge thank you i make a motion to approve the resolution authorizing the issuance of tax anticipation warrants in anticipation of the collection of taxes levied for the year 2021 by the board of education of community unit school district number kendall kane and will counties illinois for educational purposes second mrs thor aye mrs swanson no mrs simultan aye mr gatewood aye mrs johnson aye dr marino aye motion passes 5-1 10.3 approval of resolution declaring the intention to issue not to exceed 18 million general obligation limited school bonds can i have a motion to approve the resolution to issue not to exceed 18 million in
078general obligation limited school bonds please i make a motion to adopt a resolution providing for the issue of not to exceed 18 million dollars general obligation limited school bonds of the district for the purpose of increasing the working cash fund of said school district providing for the levy of a direct annual tax to pay the principal and interest on said bonds and authorizing the sale of said bonds to the purchaser thereof second mrs swanson yes mrs simultan aye dr marino aye mr gatewood aye mr storiel aye mrs johnson aye motion passes 6-0 10.4 approval of building administrator contract can i have a motion to approve the building administrator contract please i make a motion to approve the building administrator contract as presented second mrs johnson aye mr cakewood aye mrs toriel aye mrs swanson no
079dr marino aye mrs simultan aye motion passes 5-1 10.5 approval of personnel report can i have a motion to approve the personnel report please i make a motion to approve the personnel report as presented mrs johnson aye dr marino aye mr gatewood aye mrs swanson no mrs doyle aye mrs simultan aye motion passes five one can i have a motion to return to closed session i make a motion to enter into closed such session under statute 5 ilcs 120-2c3 the selection of a person to fill a public office as defined in the open meetings act including a vacancy in a public office when the public body is given power to a point under law or ordinance or the discipline performance or removal of the occupant of a public office when the public body is given
080power to remove the occupant under law or ordinance mrs simultan aye mrs swanson aye dr moreno aye mrs torreira aye mrs johnson aye