SD308 Board of Education (12/6/21)

001please mrs doyle here mr gatewood president mrs johnson present mrs croner here dr mourinho present mrs simultan present mrs swanson president please stand for the pledge of allegiance i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all on behalf of the board of education i would like to thank the public for attending tonight's meeting we value the feedback we receive from our residents and encourage everyone to take an active interest in their public school system residents interested in speaking to the board this evening are asked to have completed a comment card and presented it to the secretary to the board when the secretary calls your name i ask that you come to the microphone

002state your name for the public record and provide your feedback please note that comments are limited to 3 minutes per person for a total of 30 minutes no discussion of personnel matters or responses to questions are permitted the board does not participate in discussion during public comment if your questions or concerns require follow-up a member of the administration will reach out through the contact information provided on the comment card thank you jared plover my name is jared kloger and i reside at 2776 la jolla court aurora first thank you for your service to our community i want to address the decision by the board to inform now say township bristol township kane county and the will county portions of the school district that they need not apply for the vacant board member position that will

003be coming up i would like to do so by looking at what the school code actually says ilcs511a does state that if districts voters do not agree to change to an at-large from within district if it was formed prior to january 1st 1975 then it needs to adhere to congressional township rules however it also states uh following under 105 ilcs 511a8 subsection b if the territory of the district is greater than two congressional congressional townships then no more than three school board members may be selected from one township oswego school uh district a school district has at least four townships that apply here why is this advice coming out now this should have been called out years ago it wasn't it was stated the person who must replace the outgoing board member must be from

004oswego township according to 105 ilcs 11a subsection b the opposite may be true it is possible we shouldn't have four board members from any one township you're attempting to create a precedent and create divisions that don't exist that's a problem i'm asking that since the law firm serving the board has ties to other taxing bodies inside oswego township you seek external advice on this matter the fact that the law firm represents other taxing bodies has finally come inside oswego township has finally become an issue here with this topic further if you find that in fact this has been an issue for years i ask that you seek bids for a new law firm so that we can look at avoiding this conflict of interest in the future i want to make it clear i could

005have cared less where the next board member came from until this was made an issue there are plenty of good people ready to represent our district from oswego township i have a problem with us saying nausea or bristol need not apply there are plenty of good people living in those townships as well divisions are being created that never existed here before this is the opposite of being inclusive you cannot just decide to open and close state code randomly if you're going to apply and apply it if you're going to apply it you have to apply the whole thing i do not believe that voters if oswego township is indeed 75 of the population of the entire school district i do not believe voters understand the ramifications and i don't think we've been applying those rules

006for years and we should ask why if on the other hand oswego's oswego township is not 75 of the population of this school district then you're actually doing the opposite of what you should be doing and i highly recommend that you seek some outside guidance in this case and i would like to know why there's a conflict of interest here thank you for your time thank you that's it okay it is now time for our board member comments who would like to begin sure i'll go first i recently had an opportunity to attend the joint annual conference for illinois for the illinois association of school boards and it was a phenomenal opportunity for me as a new school board member to not only network but just to contextualize all of the information that i've been

007getting i felt like drinking from a fire hose but having been on the board for several months and now hearing the information again it was it was a great opportunity to be able to understand and a lot of dots connected and just a quick highlight uh two of them that stood out one was about leveraging the federal funds the difference between blending and braiding funds with the uh with our local school board was a phenomenal uh seminar but the one that really stood out was actually from valley view school district addressing our collective well-being through partnerships and they just went over their strategy for student wellness staff wellness and community wellness and it was it was outstanding and so i just really appreciate the opportunity to be able to attend um the the conference and

008i most definitely recommend it for us going forward uh the other thing i just want to talk about is some things that i'm proud of i mean we've been uh how long has it been now what 66 months that we've been on the board and i'm just exceptionally proud in it and excited and i can't say it enough and it seems like thank you doesn't say it enough for our teachers our staff administration even the board members for their continued uh support and of going above and beyond for our students and for what's right in the district i just i'm extremely pleased and i just can't say thank you enough so thank you um there's been a almost definitely been a concerted effort toward climate and culture which i think is most definitely the the

009framework that we need in order to continue to uh implement what's necessary for our students and so i'm really excited about that and so student voice is something that with the evidence of our two student ambassadors that are now on the board is something that i have heard previous boards talk about and i'm just excited that it's actually happened where we do have student to student ambassadors that are currently on the board and we can easily implement and we've been talking about implementing what's best for them but to not only have their voice at the table but to also have a systematic process of capturing their thoughts their desires and even their wants is is phenomenal and with the implementation of the most the initial survey which was which was actually only going to focus

010on the impact uh that teachers and administrations was having on the students but the students actually found another critical critical concern during the deliberation where they not only wanted to focus on the teacher and administrations focus on students but peer-to-peer interactions and from that we were able to uncover many things that we have already started to address and will continue to do so so climate and culture goes much deeper than what we even previously previously addressed so i'm just really proud and excited to be a part of that committee and what i've seen happen in the board thus far go ahead no you go um like eugene said over the weekend of november 19th through the 20th we were able to attend the joint annual conference of iasb iasa and iasco our schedules were full

011from early friday morning until saturday afternoon i was able to attend over 11 sessions made multiple connections and had so many productive conversations about what other districts were doing and while we often are focused on the things that need to be quote unquote fixed we lose sight of the things that are going really well and this was such a great opportunity that weekend to learn about the things that we were doing well in one of my sessions and we all attended different sessions so we were able to cover as much area as possible i shared about our student ambassadors and had so many people come up to us afterwards i shared about our board monitoring forms and had a district reach out and ask how we are monitoring ourselves so many things that we're doing

012right that we need to also remember that it's okay every once in a while to say good job um no one as we all know gives us a manual on how to be a board member but this opportunity to us spend the weekend was was great to um be able to see where we still have a long way to go but where we're doing okay as well so i look forward um to going next year and the years beyond it was invaluable time spent i also want to take this opportunity to express my gratitude specifically to the oswego custodial and maintenance association membership for their dedication to our grounds and maintenance needs they are indeed essential to our district and finally as everyone knows we experienced the unfathomable on friday locking down one of our

013junior highs i cannot imagine the parents who are waiting to safely see their see their students remain home return home but i am very proud of each and every one of our staff members including the bus driver who called out disturbing behavior it is this vigilance that will keep our students and our community safe and i encourage everyone never to hesitate if your intuition tells you that something is off thank you i don't i don't really have a prepared statement tonight but um i just want to say i had the opportunity this weekend to attend crystal's concert at oswego high school i think oe has a similar event and didn't this is an annual event that not just parents come to the concert you know but the entire community likes to come out and participate

014in this last year everything was remote and it was a pretty sad reflection of itself so to have the event this year in person it was absolutely phenomenal i want to give a special shout out to all of the choir kids who stood up there and sang their hearts out with the masks on the whole time and just did a terrific job i have a hard time like talking for a long time with it on so let alone like singing and moving around and you know they just it was such a great show and every year the finale just brings tears to my eyes and this year was no different so it was i will definitely miss that event um yeah that's all i got i'll go um i had some prepared remarks but i

015misplaced my phone so i will just speak from my heart when i think about um you know my experience on the school board thus far i think about perspective and perspective is everything it's like when you are in the forest and you can't see the trees you need to back up right and so for me my perspective has been one where i've seen the district as a as a parent i've lived in the community for 27 years so i've seen a lot i've seen the district from the perspective of employee i was employed with the district for 10 years and now as a board member and i i'm very proud of the fact that in order for us sometimes to see how well we're doing or not um we have to get outside of our

016bubble and i too attended the iasb triple i conference and it was as jen had said many of our many of the people who we interacted with we oftentimes are seen as the standard bearer for some of the things that we're doing in the district and as a as an employee of the district one of the things that i know we are um being a standard bearer for is our climate for learning framework and we talk a lot now about our climate and our culture and how we want to see our climate and our culture to be one where you know all students can benefit from how we're educating them and to know that our climate for learning framework has been put on a national stage and many any individuals um come to us for

017that particular framework and how we're doing it as well as our our student voice efforts which i was an integral part of in the fact that our student voice ambassadors were able to present to the illinois association of school boards and its 1800 members i mean 800 school districts was a was a great achievement and not many districts are doing our student voice in the way we are doing it in terms of um making sure that our students aren't just consumers of the decisions that adults are making but they are actually a part of access and voice for these opportunities and we see that sitting here at this at this very table and so i'm very proud of the things that that we are doing i'm i've seen um our administrators excel in so many

018ways when it comes to how we had to stand up um in the in the face of covet and what our teachers and our administrators had to do and how they had to pivot in terms of making sure that our students were educated and doing the best job that they could and i saw the long hours that they worked and i'm just i'm proud of them as as administrators i'm proud of our building staff i'm proud of our teachers and our students for how they've excelled in the face of adversity and the turmoil that we've gone through so i'm proud to be a part of this board and i'm excited because a lot of the things that i saw and the reason that i ran is are now are now being implemented and change is

019happening and so i'm proud to be part of that change um and actually what i want to say actually kind of dovetails with what i just heard latonya say i had an opportunity recently to speak with a fifth grade classroom and when the teacher and the principal were kind of explaining what my role is and how i participate in the district this is a fifth grade class 10 and 11 year olds i had a young man raise his hand and say are you the person i need to talk to because i want to wear my hood after i come in from recess and i'm not allowed to and i said yep that's actually the dress code is one of the things that the school board does at which time i offered all of the students

020the opportunity to ask questions of what they would like to see and we went through an option where we could talk about if it was a teacher's decision a principal's decision or a school board decision and they were engaged and they wanted to know these things it was a really cool thing and it was it's so great to see you guys here i think this is my favorite thing from being on the school board out of all the years this is probably the coolest thing just that you're sitting here but also that at fifth grade they're already critically thinking and asking the kinds of questions about who is making the decisions that are affecting me now and that we can do that at elementary it's it's an amazing thing and i hope that we continue

021down the path doing more of this thanks um so ditto on everything although i am most excited about our thinking outside the box as a district and i know that i imagine that we'll get a presentation on this pretty soon but um there we had 13 or 14 staff members that were trained in a in what they call erlang screenings so if your kid right now is struggling to read or they're not sure that they're struggling to read but their grades maybe aren't what they should be there's a new it's not new but it's new to us and it's just another way to help kids comprehend what they're reading and i'm hopeful that it makes it soon to the school board level and that i look forward to you guys presenting at triple i like

022i'd like to really as a district i think we're the first district to actually put it out full full-blown and i'd like to you know kind of keep track of it and see how many kids we really are helping so that we can spread it out to other districts near us because it's a very unique opportunity to us we go that has some really huge potentials on not only test scores but comprehension overall as well so imagine that's coming up so i also attended the conference and definitely learned a lot and got rejuvenated certainly it was great to to attend the equity sessions it was great to sit with other board presidents and and hear what they're doing especially as being both a new board member and a new board president and also to hear

023that we're really we're all having the same struggles because of the times that we're in and it was just reassuring um to be together to be in the same boat as well as what the others have said in all the good things we're doing especially with our student ambassadors and our student voice and our equity statements and how um there are ways that we are leading the pack and that was that was really awesome to see as you know being on the school board if you work in the district we're always seeking improvement and so sometimes you just get focused on what's not going well or not not right and it really is important for us to take a step back and look at our accomplishments and celebrate them i also had the opportunity to

024go to long beach elementary last week as well as the wheatlands and it's always fun to get into the schools to see the kids to talk with the teachers and the tas and all of the staff and really express our our gratitude and one of the things that i've seen over and over in every school and every administrator i talk to is just their their passion for what they do their passion for serving the kids and how much everybody just really loves their colleagues and how much they love working together and uh how that how that keeps them going and i know that although there's been um rough patches of course coming back and it hasn't been off to an easy start people over and over again understand that it is a national problem and

025um they're grateful to be back in school and at the end of the day they're really happy to be back in school just a few words on our upcoming board vacancy the board vacancy will take effect january 3rd so this is um miss kroner's last board meeting which is sad um ruth has been a huge help to me as a as a new board member and a new board president and i certainly am i'm going to miss her a lot um but the the position will um be vacated on january 3rd at that time we will be posting um an application online which will be available online for two weeks we will be taking applications for two weeks and then our intention is to interview on our second board meeting of the month in january

026on january 24th and so you can look for that that information on the website for those of you that have already reached out that you're interested in applying and that ursula has been taking down we will send you an email with the link to the application so let's move on to our board committee reports and we have the equity committee tonight right i will go first though i did um and i'll mention it later when we in the items to are for approval tonight there is a policy that the equity committee would like to pull we have some suggestions um but we had a great meeting as usual in our equity committee it's just a great group of people who communicate well with each other and openly and um i've really appreciated being part of

027that committee i'm sad that i'll actually be missing my teaching and learning committee next meeting next week you'll be great jen um because i've also enjoyed being a part of that committee as well it's another great group of people who openly discuss and communicate their ideas and really appreciate that um and if you want to tanya take over and share about what else we sure how did our community so we had an opportunity to get a first look at our social emotional learning presentation that will be given to the board in january dr heidi pajasik spoke on um like the evolution of social emotional learning and the history of seo in our district and where where we have been with sel and where we'd like to go she talked about the professional development that will

028um become a part of of developing the staff and for our district as well as the creation of a of a team of individuals at the district level who will help drive um this social emotional learning um into the into the buildings and so there was a lot of great discussion on that and look forward to that uh presentation that'll come up in january and then um as ruth talked about we we discussed um policy five uh colon ten around um minority recruitment and i think it's important uh when we we first talked about the context of the policy committee and how they go about reviewing policy and who gets to see that that work as they go forward we discussed um the sharing of work within when throughout each committee and the possibilities of

029um us taking a look at some of the work that they're doing and vice versa and and the other committees so that we're not operating in silos but that we have some um between the work that's being done because this committee certainly had some very good suggestions for some of the wording i mean when you just think about you know the word minority i mean it's up to us as leaders to um to talk and discuss sometimes the deficit discourse that arises and just because um you know the powers that be used certain words doesn't mean that they're right and appropriate and that we should take a look at those words and so our committee wanted to to discuss that word minority and some other suggestions around um some of the language because language is

030is culture and culture is language and so we want to make sure that we as a district are getting our language right and that we are speaking to what it is that we want to um our our students and and on our community to understand who we are and what we are and it comes and it starts with language and so we want to address that as well all right good evening board i have two items that i'd like to share with you this evening uh the first is i would like to thank ruth kroner for her service on the school district 308 board of education to your service to our students our staff in our community you've been an outstanding board member and we thank you for that um tonight's your last meeting i

031wanted you i wanted to say to you it's been a pleasure and honor working with you over the years i've had the opportunity to get you get to know you pretty well and uh you've done great work here in 308 and you should be very proud and i know each and every one of us up here wish you and your family the best in your your next adventures as you move on so thank you for your service to school district 308 no speech necessary don't worry tonight i also wanted to take a moment to highlight one of our successes when i became superintendent in 2016 uh the district was looking at a future of unbalanced budgets and a declining fund balance and we presented a five-year projection that was going in the wrong direction we

032showed a do-nothing scenario which meant if we didn't change our spending habits that we would not only not have a fund balance at the end of the year 2021 we'd have a 15 million dollar deficit and we were facing uh the possibility of the state coming and take take control and make our financial decisions so we obviously were not going to let that happen we began conversations at the board level and to change that financial picture over the next four years we made some extremely tough decisions and not only to balance the budget but how we would eventually get our school district on the finance the right financial path the where we needed to be five years from now as long as the assumptions we included in the projections that dr petsky gave hold true

033our school district for the first time in this century will and that will exceed the 20 percent uh minimal recommended fund balance for a school district our size along the way as we increase our fund balance the board of education will have more opportunities to make decisions that will enable us to be the progressive school district that we all want to be we aren't there yet but we are on a positive financial path that will not only change the discussion at this table it will provide more opportunities to ensure that we are meeting our district mission statement of educating all students to reach their highest potential i remember telling the board five years ago that uh getting out of our current situation would not be easy that it would take time but when we do

034the narrative would change we are already starting to see that change in our academic programming in our athletics programs the opportunities that we are going to be able to provide our students over the next five years i believe that we have the right team sitting at this table to make this happen from our district and building leadership to our staff to our student ambassadors and to our board of education it gives me great pride to be able to say that so tonight is our last meeting of 2021 and before our winter break and i felt that this was an important item to highlight so dr moreno that is my report for this evening thank you and now it is the student ambassadors report good evening since our last board meeting the student advisory committee has

035had the opportunity to meet twice just recently last week in the first meeting we had since board meeting on the 15th we were able to collaborate on a memo to students staff and parents of sd-308 we wanted to get the word out on the progress and action that was being taken to address the number one priority of students according to the initial survey to improve school climate the issue being sexual harassment all of us wanted to communicate with our district community that we are taking the necessary steps to address student concerns all issues are of importance to us and we continue to advocate for all student voices to feel heard and seen in our schools this particular issue is a major priority to us because after reviewing the results from the survey we found that

036over 1300 students indicated that sexual harassment was their most important and second most important concern in schools along with the memo sent out on the 19th the student advisory committee also sent out a google slide deck relaying the data observed from the survey pertaining to sexual harassment and why we felt it was necessary to address first as well as defining excuse me as well as on that slide deck we also work to define sexual harassment uh what it is and how students can help in the cost to address and prevent it in our schools we also included our next steps as a committee with regard to research and problem solving which anya will be going over as fellow students and members of the student advisory committee we also want to recognize how all of us

037are feeling stressed out as we cope with responsibilities and support one another's mental health and now that we are and know that we are here for each other as a district and as and as a student body so like colton said we did make the slides and after making them as well as the memo to inform students on the results of the student survey and how we're working to address them the student advisory committee met on the first of december with mrs waller to begin our exploration with the wipar process it's detailed in the student survey presentation that was sent out as well but wipar or youth led participatory action resource research consists of steps that our committee will employ to gauge a better understanding of sexual harassment as a concern among sd 308's high

038school student bodies the committee prepared rough problem statements first to understand how we will address this issue focusing mainly on student response to sexual harassment and preventative education on the topic of sexual harassment we plan on refining these statements in further committee meetings in order to maintain specific focuses as we get new perspectives and develop new solutions for this issue we also began drafting research questions we could begin to answer based upon these problem statements for example one of the questions we developed was what is the most effective and appropriate form of education that helps students and staff understand and properly respond to sexual harassment in school settings another was do students feel comfortable reporting sexual harassment and if not what is holding students back from voicing an instance of sexual harassment in creating these

039research questions we realized that the most appropriate way to answer them was to create another short student survey to determine student knowledge on sexual harassment and to see why students are not comfortable in their learning environments as it relates to this issue in future meetings the student advisory committee plans on following the ypar process by identifying resources that can allow us to accurately collect data through mechanisms such as a student survey thank you thank you thank you 6.1 can i have a motion to approve the consent agenda please i make a motion to approve all items under consent including 6.1 minutes from the board of education meeting on november 15 2021 open and closed session and 6.2 to acknowledge the foia requests received by the district second mrs hamilton hi dr marino aye mr gatewood

040aye mrs swanson aye mrs croner aye mrs doyle aye mrs johnson aye motion passes 7-0 item 7.1 is an informational item regarding financial statements does the board have any questions regarding what has been provided hearing none item 7.2 is an informational item for a two-year police extension with stuart farms in 2012 the district first entered into a two-year illinois cash farm lease with stewart farms for the 122 acres of district owned property on route 126 near minkler road the lease has been extended every two years since then and the most recently is set to expire on january twenty ninth twenty twenty two we lease the property at three hundred dollars per acre at an annual price of thirty six thousand six hundred dollars per year recent farm doc daily reports the uh reports from the

041university of illinois provide current farm rental rates for the state of illinois and based on that information 300 per acre remains favorable to the district and exceeds the current values discussed in the university of illinois resources are there any questions on this informational item i feel like i probably asked this same question two years ago when this was up um but have we considered other uses for that property and eugene's pointing at me i think he likes my question well yeah i want to know as a new person how are we currently using it and then i can access that section so how we're currently using it is someone's farming it we have actually so i want to say about four years ago three years ago maybe we had discussed in the finance committee ways

042that we could potentially recover more earnings from that property that was originally purchased to be the third high school site um there was a variety of things going on but it resulted in expansion to the high school instead and so because at that time property values had lost so much we were completely underwater with it and i'm assuming that was going to be my question as we remain underwater yes we've had a phrase twice since then and the last time it was appraised i think the value was about half of what we paid for okay so this still remained at least a way to recover some of the the use of the property to re creating some income there wasn't anything at that time feasible for us to accomplish with that space instead um it's

043definitely something that i would be open to reviewing again for the future but this this remains from what i understand the most economically effective use of it got it okay item 7.3 is a follow-up from a previous presentation regarding our delta aquatics program dr petzke yeah thank you so uh just a quick update um some information items so a recap of where we were back in september uh september 27th we talked about the history of the program the aquatics program the different levels we introduced you to the coaches some of the athletes and the fees that they pay to be a part of the program the different types of swim seasons that they have and we took a look at some of the financial data the pool maintenance and we also looked at a variety

044of other area swim clubs and of course we looked at all of that under the guise of what are the future options what do we what do we want to what do we want from this program and at that time we had three just kind of status quo continuing with the way things are run now we looked at looking into pool rentals and then another one is just discontinuing the program and since that september 27th meeting we added another option that we explored and that was uh to look at what if the district hired an aquatics director and we also expanded some of the options under pool rental we opened up some conversations with the park district to see if a park district was interested in owning or partnering with a competitive swim team we

045looked at some private owned clubs areas that run them and we also talked with the coaches who currently run the program and their interest in a coach owned swimming club so some of the points that i took away from our conversations and at the cabinet level when we've been talking about this are what what are some of the things we're looking at as we're having these conversations and one of those points was we wanted to decrease the impact on district 308 staff in terms of like program supervision and evaluation the financial oversight and just addressing parent and athlete concerns and liability in addition we wanted to make sure that we still prioritize 308 student opportunities and participation we wanted to keep costs for the program at a minimum and we also wanted to maintain flexibility

046and that's kind of where the rental agreement idea came from then as well so what i'd like to do is go through those options now and just kind of show you where the kind of the benefits the opportunities and where some of the challenges are for those different options that we're looking at kind of opening up the conversation for the board so first of all was that status quo what are we doing now um we're maintaining a district ownership and oversight of the program um both the delta aquatics program the coaches and the athletes some of the benefits and opportunities there are it's it's been consistent we've been doing that uh for several years for our athletes and our families we've been able to kind of prioritize uh district students for participation in the swim

047program if you go to other swim programs it's very competitive they take athletes from all over and we do the same but we've got a large large body of students to uh to choose from and it also provides a feeder for the school swim team some of the concerns and challenges that we've talked about since i've been with the district are just also the impact on district staff who runs the program we do have program time and staffing issues that we've run into the administrative kind of supervision of the program the quality of the program the evaluation of the program liability for some of the team issues and just kind of financial oversight as well and then a second big point there is just lack of program oversight with expertise both in running club practices

048running meets knowing what the needs are of elite athletes and running tournaments and things of that nature so status quo we were kind of challenged with with several of those so in the past when we first ran the program when i started having these conversations asking how did we form the program and obviously began when we built the facility and we had that the pool available to us and the first couple years we actually had an aquatics director so some of the benefits of having an aquatics director one person in charge of that facility definitely dedicated involvement they were allowed to bring their own program vision and philosophy to that program there was a higher higher level of program supervision and coordination that was able to happen and in terms of oversight they've had special

049expertise in club practices elite athlete needs and running tournaments and things of that nature some of the concerns and challenges why don't we have an aquatics director now well it's additional cost for that aquatics director as real as finding finding the right person to run that program and then even even then the aquatics director there's still the impact on that staff member and the team and the coaches they still have the program time the staffing administrative supervision program evaluation all of the all of the things that we deal with now just through the guise of an aquatics director the third option that we had from last time was what if we discontinued the program and and just meaning that the competitive team would come to a halt and what we would do is just use

050the pool for oswego co-op swim team and dive team and then also for the physical education program so some of the benefits there are it reduces the impact on district staff for that competitive team and all of the all of the responsibilities that come along with that but then also some of the concerns and challenges are without running that team there's also a loss of revenue we still have pool maintenance costs that we would be responsible for but we wouldn't have any revenue to offset that it also leads to kind of a lack of opportunities for uh athletes and students they would have to go to other clubs and participate and and try to be uh try to make it into those clubs and it also doesn't provide a feeder for the school and the

051swim teams so those were the three options from last time and now the next three options we kind of talk about those different levels of pool rental agreements and what those could look like so the first one is we definitely began conversations with the park district benefits there are for our district it would reduce the impact on district staff we would have the rental agreement flexibility we would have financial consistency because of the rental agreement we would have a additional community partnership with the park district the current park district does have some experience with running swim teams and swim lessons and would still provide for a feeder for the school swim team some of the concerns and challenges are just facility usage and upkeep um facility supervision and custodial costs that would be something new

052right now we rely on our own coaches they run the program but in a rental agreement like this we would definitely want a district supervision involvement in the supervision and custodial costs involved with that arrangement and just the uncertainty of prioritization of district 308 student participation not sure you know we would not be responsible for how the park district would run their tryouts and student selection things like that we've had several conversations and at the time that this presentation was put together and submitted for the board tonight we were still talking about the pros and cons with the park district of of them running a program and we just confirmed late last week that they did meet with all of their staff and at this time the park district is not interested in running a

053competitive swim program so that that one's kind of off the table now but i did want to bring it to the board to let you know that when opportunities like this arise we do feel that it's our due diligence to talk with all of our partners and opportunities and make sure that they um they have an opportunity to look at the look at the programs and the facilities that we have to offer and continue those partnerships so the second kind of pool rental agreement is going with a private owned club there are several clubs that run um they have different levels of governance um uh and some of the benefits are all the same there um kind of as it was for the park district it reduces the impact on district staff it gives us

054some rental agreement flexibility flexibility through the rental agreement it gives us some financial consistency we don't need to worry about the expenditures and the revenue and things of that nature involved with the program we're just worried about the rental agreement and the use of the facility and then it also provides still student feeders for the the school swim teams that we have as well um and again some of the concerns and challenges there were the same just uh kind of facility usage and upkeep what i'm getting at there when i say that is it's one thing when you own the facility you know the facility and you use it when you rent it sometimes you get you know people are a little bit harder on the equipment in the facilities in that than they normally

055are so that's just one thing that we would be cognizant of facility supervision and custodial costs would be a part of that agreement as well and again with uh with an elite club a private owned club that uncertainty of uh prioritizing district 308 students for participation in that as well so our very last and final uh pool rental agreement we've had several conversations with our current coaches and they've expressed an interest in forming their own uh business and running the business and then having a rental agreement with the district to continue to do that these are the coaches who have been in the program for several years already some of the benefits there again reduced impact on the district staff we've got the flexibility of the rental agreement some of that financial consistency that comes

056with a rental agreement with this option though specifically we do have district families have a familiarity with the coaching staff we have familiarity with the coaching staff they've been using our facilities for quite a while coach and coach familiarity with the district facilities they know our facilities they know they've had a lot of say in how we've grown that program and the types of equipment and things that they've needed for that program they do currently prioritize 308 students and that's actually something we could write in the rental agreement too just to make sure that make sure that we we still have a strong involvement from our 308 students it provides some consistency for athletes and families they know the coaches they know the facility they know the program and it provides for a feeder for

057the school swim teams as well so based on that kind of the timeline that we're looking at last time we talked about this we had talked about the short season which runs from the pretty much the beginning of the school year until about february or march and then they begin their second season which is called the long season that begins in march and what we would be looking to do is transition in february of 2022 so the students are already a part of that team they're already working for their short season um and in 2022 we could transition to a pool rental agreement or at least at least explore what that could look like with a coach owned coach owned opportunity which brings me to my last administrative recommendation is uh i'd like to ask

058the board to allow us to pursue a pool rental agreement specifically with a focus on our current coaches uh who are running the program uh give them some time to finish looking at their uh their uh uh looking at their program and i just put on there too that uh those were the bullet points that we were uh we wanted to kind of consider the decrease decrease the impact on the district 308 staff prioritize our students keep costs for the district at a minimum and kind of maintain the flexibility through a rental agreement we've not put anything like that together and that's what i'd like to explore further is uh renting out the facility and making sure that our revenues and expenditures would be commensurate with what we need to maintain the facility and that's

059the information i have to present to the board tonight so i'd be entertain any questions or thoughts that the board has at this time yeah lori i have a few the first is how did the parents of the delta swim team feel when you brought those these options before them uh you know what i had i had the coaches survey the staff but it was more specifically about uh the feedback that we were getting were more on the program the support that they want from the coaches and the kids so you didn't ask the swim parents no okay so thank you for that yeah um what happens so here's where i'm kind of going with this one i suspect that it's probably the most expeditious on our end option to take what you're recommending which

060is the current coach on staff but there's some concerns with that um in that you know the reasons that i'm hearing from you to go with the current coach staff are that they that you can write into the contract that they'll prioritize 308 students my guess is you can write that into any contract with any club that would come in right we could okay so that has nothing to do with it then so that leaves us with their current familiarity with the current swimmers um but we don't know that the parents would stay with those coaches because we haven't asked them well i think the fact of the matter is that the the parents had an opportunity to change um swim clubs and they they knew what was going on so i do feel like

061i said since we started the program we did have about 15 families decide to leave and go to others so uh and we have about 130 parents that stayed with the program as well as new families that came into the program okay so i do think there's some familiarity with the current families and the coaches that are currently running but we haven't asked for the current parents that they that they would like to see this become either a privately owned club or coach owned or however it is so that's where i'm going with this is i want to make sure that we don't end up with a coach-owned rental that in one or two seasons these coaches now have left for greener pastures now we don't have coaches with familiarity we don't have any sort

062of scale of quality of programming because we don't own the program so we don't have any ability to say we want these standards to be maintained so that that doesn't leave for me any reasons why the current coach owned club would be better than any other privately owned club so where i'm going with that is why recommend what kind of rental at all why don't we just say we would like to put the club out for a rental and see who is interested in renting it before we make any sort of recommendation because i don't know that it's not really the it's not really the club that we're putting out for rental it's we have no i mean the pool that's what i'm saying yeah yeah the pool yeah so why would we just i

063mean why would we play favorites over who wanted to rent our facility when anybody anything else that we would do as a district we wouldn't play favorites and we would come in with even say kind of like if you're thinking about it like a bid we would put it out to bid and see who is interested i know that there is interest from other groups in possibly renting this we don't know if that would be better for our students or worse knowing that the park district isn't interested is the most important because we can write into that the only other reason is we have intergovernmental agreements with the park district about a lot of other facilities including our playgrounds so it would be the most expeditious probably to arrange it that way but they're not

064interested so that being said with i don't i don't disallow that we should be looking at the rental at all i just don't think we should be letting that determination be made at this preliminary state well and i i think one of the one of the concerns that we had too was number one is time so we're looking at transitioning in february so we're looking at doing it fairly quick but also the rental agreement you're right but they're not they don't have a privately owned coach club right now so doing it in february that gives those coaches about six weeks including a holiday season to create yep financial they're ready to go legal things so let's say usa swimming is the organization that oversight right dr petsky thank you so much but let me finish

065my question which is that did you start negotiations with them on this with the understanding that this would be what you recommended no do they have any expectation that they will be the people who own the club that will be renting this pool that we have for rent they would need to they were told that if they wanted to continue a relationship they would have to take responsibility for the business of the swim team all we would be doing is renting the facility so if we have to pay for somebody to or to manage the facility for facility supervision as a rental how is that different from an aquatics director because you'd said in the aquatics director we stopped doing it because of budget right but if we need to have somebody there to supervise

066the facility anyway well what we would be doing not an aquatics director this would be like our current rentals right now there would be a custodian that would be paid to be on site that we would build into the rental agreement that makes sense so can last question can you explain to me why you chose not to ask the parents what they thought of this well i i didn't feel it was our position to ask all of the parents who who would you like to have a privately owned club or would you like to have a district run club i don't see how their they can they can they can vote by making choices um but to have them involved in that decision that's really the school districts i think the challenges that were we

067were faced with we were put in a position where we were asked to you know number one what are other districts around us doing what is the what's the status quo around us and the fact the matter is that people are going to facility rentals and not in the business of running uh an elite swim club i i don't have that kind of expertise so when i got here and found out that the business office hey you also got a swim club congratulations uh well what are other people in the area doing thank you and uh you know and again this kind of respects like you said the the my recommendation just comes from a place of we do have we do have a variety of rental options to us but who's been there who's

068put the time energy and effort in and who should have an opportunity if that opportunity doesn't pan out the flexibility one of the rental agreements gives us is only has to be a two or three year rental agreement and then we switch and and we can rent to someone else at that time too so okay so eugene had some too i i feel that we were put in in a position to take responsibility for a program that we should have already been having responsibility over and we weren't and without discussing how that came about one of my concerns with the proposed your recommendation is one of the things you listed as a benefit which is the fact that current the current coaches have been with the program for so long and there are reasons that

069they now had to take over um i i have huge concerns about that and i would never vote yes for that um i don't know them at all but it's um i just i feel that if if we had something like an aquatics director obviously that would shift responsibility for said program to someone who is qualified to handle such things and if run correctly that position would pay for itself i mean i don't know how familiar obviously you're not familiar with swim teams and huge opportunity for making money huge in all kinds of ways from fees for students program fees to meet fees to running meets and charging for heat sheets and concessions and events and like there's an opportunity like when you say you know potential revenue lost without having an aquatics director in

070my opinion that is a huge opportunity for revenue loss if we don't have someone and i appreciate the work that you put into this and i appreciate that you know you feel under a time crunch because we want to serve the families that are currently in the program and it's a huge deal to these kids and their families who have invested tons of tons of time into a sport that they love and i don't i don't want to shortchange them either and so i appreciate that you want to do this in a timely manner but i also feel like it's so important that we do it right and we don't end up right back where we were and that would be a huge concern that i have with your recommendation i too am disappointed that

071we did not speak to the families or question them in any way i specifically remember suggesting that you do that the last time we had this presentation swim teams are also unlike any other sport a huge family event they require hours and hours of volunteer time by parents you cannot run a swim meet without parent volunteers doing all kinds of different things so these families are very much involved in their kids club they don't just drop them off and leave like yeah that is not how that works and don't get me wrong we did we did survey the parents we had a parent survey go out but we asked them how satisfied they were with the program just with the coaches and the program we did not ask them how would they like to be

072structured would they like to be coach owned or district owned that that's not this conversation okay the impression i got was that you hadn't asked the people yeah we put out i had the the coaches survey the the parents and they knew the situation so you had the coaches yeah send out the survey and take in the survey information and then sense that you didn't on to be fair parents are going to respond differently to the coaches of their kids than they are to a theoretically impartial party right it's their kids coach so you're going to say nice things because yeah i want somebody else eugene eugene well all of my questions have kind of been answered um can you speak into the mic sorry yes all of my questions have really been answered my

073initial question was what was i didn't see the difference between the current coach owned club and the private owned club um and i was going to ask why did why did you differentiate the two of those and i think you've answered i i i deduced why you did that but i still don't think that there's a difference based on what you you know have derived from your benefits or the concerns um i'm still taking it in my only other question is what are the implications if a decision is not made by february well um and uh and this came from all of the different owned clubs they just said that um the uncertainty if we run this in the summer time then all of the families are gonna wonder what's going on with the structure

074and they're all going to go out and try out for different teams and whatnot where if we do this parents can can see like hey we had a successful long season and it didn't really change the dynamic it was still the program that they signed up for that they expected that they've they've had experience with and and if it was not successful then they could vote with their feet and try out at different clubs but even the even the other private owned facilities we said they would prefer to do this in february where they can at least have that current team have that experience rather than having everyone try out and having a whole turnover of the team potentially and they they feel uh everyone that i talked to felt that they would they would

075they would run the program successfully and that people would choose to stay there's a lot of our conversations talked about you know the facility that we have here and the location of other families and clubs and things like that um and it's a convenient location and because of where it is it does draw a lot of students a lot of student participation all right i'll just i'll just say my questions that i wrote down before and then you don't have to answer them but i just want to be on record my first question was uh given the reputation of our program do the current coaches have the ability to coach elite athletes and then secondly is what if what if if we chose or went with your recommendation what would prevent coaching or ownership to

076change and then they just then become a and just like another privately owned club that's what they would be yeah they would be their own it would be our coaches they would develop the club and they would own it we would just rent the facility to them and that's what made me say then it's really just another privately owned club but it is i think what i tried to respect here on this slide was to say that our coaches have been involved for many years and they've given a lot of time energy and effort to developing that program to working with those parents so as opposed to another another club coming in just like i went to the park district first are you guys interested in this we have different partnerships then i went to

077our coaches they put in you know quite a bit of time into this program and i i respect that commitment in that relationship and i feel that we know them they know our facilities and that should account for something um and then i've had other private clubs talk to me about uh i'm interested in the program as well jen i have a question about um decreased um i'm sorry decreased impact on the 308 staff how much staff does this actually affect well and that's the thing is um that's the thing it's between right now it you know it's if there is a problem what we experienced was the problems go to the coaches the problems them go to uh sometimes the athletic directors involved with the schools and then it gets to the district staff

078where we now have to navigate what exactly is the problem understand that so in both running the club but then also the financial oversight you know i don't know the first thing about um about the running a meet running a competition and then there's a circulation that's come to my attention there's an opportunity for us to run regional meets and regional competitions and right now all the coaches take on that responsibility and uh and there are opportunities but in the time that i've done the financial studies and looked at the numbers you know we've we've not made it we've not made enough money in the time that i've seen with our revenues and expenses to afford the coaches we had let alone now we took those salaries and that where we were paying for coaches

079we were able to now bring the uh we were able to pay for the three coaches and now we would be looking at bringing on an athletics director the the expenditures and the revenues that i've seen with the program have not come close to allow us to afford that option and that's why i go back to maybe that's why the first few years when we had the program those conversations about when we did have an aquatics director they didn't at the time they didn't see that as the most efficient model so another option came up and uh and we ended up going with a kind of a homegrown organization or a homegrown model now that we're looking at changing it we need to really be cognizant of the the revenue the expenditures the time and

080the commitment it takes to run a competitive swim program and then are the three coaches also educators uh no this uh two of them this is all they do one of them is a counselor for a school district okay so my i have two then comments those were my questions number one whatever decision is made by the board or collectively i just want to make sure that our students do not um the effect of that decision does not hurt them any more than or disrupt them anymore that they have been this year they've they've gone through a lot so i want to make sure that but also do we as a board have a policy with this with this type of um partnership a vendor policy or how we go about that to help direct

081this because if we don't then i think that should be our first discussion thank you backing off of that i i actually think that that speaks to a broader topic of rentals we have a theater director we have two theaters we have some staff involved with that we do extensive rentals there we have a field house we rent last i checked i think rob allison is responsible for all of those things not the pool yeah um but the other rentals of the spaces so i i think it would be worth a look at the policy we have on rentals all together yes to see where our staff are being as you said best utilized for revenue we don't want to we just got out of budget cuts we don't want to be doing things because

082we don't think about it my only concern i i think i agree with the concept of going with the rental i think that that's the way to go i don't agree with us playing favorites by not saying we are renting this space and having other clubs haven't or other parent groups maybe there are loyal parents that would like to form a parent-owned club they just didn't know it was an option but until they've been given the chance you should drive this decision i don't yeah and i don't know that we should be going with any specific rental thing at this time but the concept of rental would be great yeah latonya okay so i think you answered my question because the last time we had this conversation i asked the question as to whether or

083not um the you know the physical education programs um and whatever other means of revenue we were receiving did that um was that enough to cover the cost and you said no you're saying that the model that is the aquatic director was not a model that was going to sustain this pool and all that it requires to sustain to to maintain it right it it is cost prohibitive it would take an additional about an additional 90 to 100 000 of revenue that we do not have so and my question piggybacks latonya's in that the you said that since you've been looking at it we have not made a profit on this program but did you just look at this year no or have you looked at the past five years how did you do that

084auditing process looked at the past 10 years okay and took a look at what we were what our expenses and revenues were based on the structures that we had in place so over the last 10 years we've had some years where we've been able to cover those maintenance costs and we've had some years where we have not had made the amount of money to cover the pool maintenance costs so it's been very erratic over the years and uh um and i have not gone back past 10 years though sure that's probably not necessary so i do i'm sorry i do remember the last time you made the presentation and we were looking at this current model i believe you had indicated or we saw on the screen that we were netting like 35 000 at

085the end of the day like when it was that was that was the amount of money that we could use the amount of money from the program that could be put towards pool maintenance and things of that nature it takes about 32 to 36 thousand dollars and then on top of that we were we were bringing in about an additional you know five or ten thousand so we we would have about forty two thousand dollars that we could dedicate towards pool maintenance and and things of that nature and did that figure include the salary yeah the the previous person who was running that program yeah you know what i have i have a i have a question i want to just interject um the question is do do we want do we want to be

086in the swim club business or do we want and then or do we want to bid a bit out to take over us to take over our club to rent our facility is that what i'm is that what i'm hearing i just want to i just want to make sure that okay could you clarify that what you're thinking rory sure i'm just me but yeah in my mind yeah i i think that having and full disclosure we our family has been part of this club and it is an amazing club there um there are great coaches there are great families as ruth said very very very dedicated it takes a whole family there's nothing that we experienced as a family that would ever be any concern um to us as parents having our child in

087the program that being said um i don't think that the school district should be in charge of a swim club i i don't think we're in charge of clubs for other sports they have parent groups or other organizations in charge of those that use our facilities i think swimming should be the same i also know that we keep correct me if i'm wrong but i believe we keep the this building staffed 24 hours a day because of having a pool on site is that part of it having a cut have the third shift third shift custodial crew yeah well actually we uh i i'd have to look into that it was my understanding that the the three coaches opened and closed their facilities so i don't know i'd have to say but in the whole

088building we do yeah we do we that was how i thought it was explained to me um i might be wrong you'll know more about that when you look into it i i don't believe that we should it i don't know if it's bidding but just the fact of the matter is i i don't like the idea of saying we're gonna rent it but we're gonna pick who we're gonna rent it to without checking around and seeing who comes forward so if we have a period of time when i don't know if that means a bidding process in your words or what that would mean i'm just me but i just don't think we should decide without making it available to other people that might like to create a club as well you know when

089i and i understand that and i understand what you're saying dr sproul because that what is it that we want to do who who do we want to be do we want to be in the business of owning a swim club and this is an anomaly this is not something that exists anywhere else in our district this is just this thing and i think i understand the context of it is because we built a school with a swimming pool and then somebody after we decided to do all that then we said oh but how are we going to pay for it so so then we came up with all of these iterations of how we were going to pay for it and now we're here so are we in agreement that we don't want to

090be in the swim club business i saw it head snatting is that correct i have a few questions but that's okay but yeah i would say yes um uh dr petsky did you talk to any other private clubs to see if there was interest yeah i did and they've uh uh people have reached out to us so ever since this happened uh people have uh the day it happened people were calling us finding out about opportunities or if they wanted how they could help us so yeah um i'm 100 on board with lori and really what everybody has said tonight that yes renting it out makes sense i the district should not in my opinion the district should not own us a swim club that's not what we do um and i i agree if

091we were going to get um a capital project done or something we would get three bids um in addition the you know wanting to prioritize our 308 students again that could just be in the rental agreement um [Music] yeah i just those that's my two cents i think maintenance costs could be part of the rental agreement too so that yes yeah clean up and keep in mind this is again when i put this together too you know like i said the the district has familiar with the coaching staff the coaching staff has familiar with the facilities looking at other districts and what they do there's kind of a standard rental agreement for the pool so it's really putting together that rental agreement and i could certainly do that and talk to other districts and say

092you know how have you you know what are the kind of pros and cons that you've experienced with these rental agreements we also have resources people who have been running that program for years and years they know the facility they know the the business and uh we've been working with them and like i said we have a relationship with them so it just occurred to me that with based on that relationship and that willingness to work with the district that you know we could put together a rental agreement and i don't i don't know how we would go out i mean to say that we would actually go out to bid on who would give us the most money for a rental agreement i've never done that before and i'm not saying well i think

093we could i apologize laurie no that's okay that's all i say i think we could reach out to these other clubs that contacted us before and see if there's still interest i would think that these clubs um some of them have probably competed in our pool before right and i would think that they know they know the business um the other piece is this this february piece is much i do not want these families to be in a bad position any more than they have but in what's right for the district this is a long-term decision and i would really hate to see us rush it for what's most convenient that is actually not the best for us in the long term you know you know and i i guess putting this together my only

094thought on that matters would create more inconsistency because then right now it's the delta program and we have 138 140 families who are involved so if we were to if we were saying well we're going out to rental and we'll find out who wants to rent it and then it kind of creates a little disruption like who who is it this way it's like well oh it's the coaches they they formed this business there it would be less uh less disruption so i apologize if i made any assumptions no i can see why you went down this this road um here's what i'd like to see added um i like i can appreciate that a bunch of coaches want to start a program but i also want them to be insured and i want them

095to background check their calls oh that's uh absolutely given yeah yeah and you do have a policy it's policy eight colon 20 community use of school facilities that discusses the authority ten-turn to rental agreements in this uh what what this team has done what i mean what they do they're the national group that i was going to say lori the national group who runs this the usa swimming they actually have a whole a whole resource section on so you want to run a pool club what do you do when it talks about all the resources how to do it filling out the forms being affiliated with them and all of our coaches have done that our our coaches have actually been you've heard the term like a level four coach we've had level four coaches

096they just haven't paid the money to continue that level four status their only level three status at this point so they've been through that whole process with usa swimming's and they're they're very knowledgeable um and i can appreciate that you really i'm sorry sorry i thought you were not adding more words sorry about that um i can appreciate that this is your preference i can appreciate that and i can appreciate why and i can appreciate that you've spent a lot of time in conversations with people um about it but given the disruption we've already caused to families you said you know maybe there's 15 families that leave but we had an auditorium full of families that were very concerned about what was going to happen with this program i don't want to be making any

097premature decisions just for their benefit we need to we've heard a lot from a lot of families about this topic it it feels that we just need more conversation but i can understand where you're coming from and that this is definitely your preference so what would the board like us to behave for next steps because i i'd be honest i'm a little confused because running the pool is one thing but what do we do with our current team because we can't rent pool to our current team because we own the team so i just want to i just want help me out just so yeah right so here's a question that i have because i was actually just going to ask something very similar to that in is it the plan of these coaches to

098just purchase delta aquatics from the district in theory couldn't anybody put together a proposal to purchase the team from the just like right they're our parent owned and run yes that's one group okay so is that what you were gonna say yeah because there may very well be because some clubs are organized in a lot of different ways coach owned is one way coach owned while it was school district owned we generally had a coach owned club we didn't have a parent board there wasn't anything like that there are also parent board swim clubs that exist all over um that have rental agreements as well we don't know that the swimmers that were disrupted by before i don't know if if they want to create a parent club to be undisrupted i don't know that

099because we haven't heard if those conversations have happened who they've happened with or any more details so if i'm wondering if if we're negotiating the sale of a club or if we're strictly saying we're no longer going to have a club it's open to anybody who wants to rent the pool but what would we be selling i was going to say to clarify that we're not selling delta aquatics what we're doing is like there is no money to be made by saying that here you get this swim club and and what it's it's worth this much what we're doing is we're saying who has a who has the authority to run a swim club who would like to rent our facility based on their credentials of running a swim club and then they would uh

100and we could negotiate and rent the facility and run that but the implications of that is still that delta aquatics goes away and and the parents will have to then make a decision on where their kids will go even with a coach on club even with the coach yeah and and to you to your point too a coach owned club is kind of a misnomer that's why i call it current coach owned it's just you're right eugene it's there's private clubs and this would be a current coach private club yeah that would have the opportunity to rent the facility and so to your point dr sparling it will remain status quo until we make a decision about what will be and then at that point parents would have to make a decision on what they

101will do whether they stay with the whatever we then establish and whoever rents our facility or if they decide to go to a different club okay and that is through the rest of the school years is that my understanding will remain march season goes through july or we'll go through august they take they take august off so it's the end of july they take august off and then they start up in september again so the next you wouldn't want to do this in say june you would do this in february or you would make the switch in after summer into july at the end of july beginning august whatever it ends up being and that's what was expressed to me just by the three different groups i talked to as they said that the the

102parents already established in the short season they're already swimming in a facility with a team they're already together might as well allow that transition to happen in a february when they would still stay together as a team and if they didn't like that team experience the way that was run then in the summer they would have an opportunity to try out for different teams so if we go beyond february then we have to make sure that all of the things that we put up there that are concerns and challenges that we have a strategy in place in order to make sure that there's oversight and supervision until if we don't do it in february and we don't we don't decide to do until july or august that we have whatever's needed in place to make

103sure that we're doing what's necessary until the transition happens yeah i don't think there would be anything nothing would change until july or august do with what we just said no we would maintain the delta swim club face through 308 is what we're doing now and come up with with options that we've discussed today correct correct which is driven by board policy correct thank you for the conversation anything before we move on okay um can i have a motion to approve the bills for payment please i make a motion to authorize the payment of bills in the amount of one million seven hundred and seventy two thousand three hundred and fifty one dollars and eighteen cents as presented second mrs croner hi dr marino aye mrs johnson aye mr gatewood aye mrs swanson by mrs

104doyle aye mrs simultan aye motion passes 7-0 8.2 approval of no trespass order um do we need to have discussion before i make a motion yes yes okay feel free whoever would like to kick us off here sure um i'll kick it off i guess since we were told we can't deliberate in closed session we did hear from some witnesses in the incident our discussion now is what we think if do we want to approve what the principals have recommended do we want to address something a little more expanded is is it a different timeline my only concern would be talking about um extracurricular events school activities the time frame that they recommended yeah i would like to honor the parents requests that it go through the end of the school year just as um

105what i say god bless you oh um honor the parents request to go through the end of the school year um as was requested also by the principal i have that question too i don't know if we're on the same page with that as far as wanting this person to be able to attend extracurricular or concerns about attending my i guess my concern would be to extend it to to later behind p.m i agree yeah not even a specific time i think it's even yeah just uh and if you if we do say a time it would be until until 9 00 pm or after the event whichever is the latest you know but it's some way i wasn't sure if we had to give a time since that was what was in there but

106i don't think yeah if we just say no yeah you know no on school property you know given that this was an incident related to a parking situation and student driving around the parking lot or whatever um to me it would feel like that happens again when people are leaving games we have a lot of kids sleeping from games too and it could be this similar a similar kind of event and if that's a trigger then our students don't need to miss that that situation could happen at any time agree did we have to check if the individual [Music] wanted to be here or anything like that because we they were in their notice given an opportunity to waive the hearing they did not waive the hearing um so but they are not here but

107they were aware that the hearing was tonight and we can address the one individual by their name yes not the okay yes so okay thank you i just want to make sure i'm not messing up who can do what okay and is this just for um the specific high school is just all school grounds that's a good question does mrs casper have any students at other schools i don't believe so the recommendation only said but we could choose if we wanted to to extend it i don't believe that she has another student in the district but if if there are extracurricular activities oh and there's an away game or or something else that's what i mean right like across town or correct and that she said that she wasn't aware of whether or not there

108were extracurricular activities or he or that student was involved in them so we i think was somebody going to check on that or i think she said she was going to check on it well yeah yeah one second suggestion i have perhaps if you're interested is uh to to have the no trespass order for whatever period of time length in this school day or or at any period of time uh during the school year and then perhaps have a caveat unless uh permission is granted by the school principal so for instance that would allow her to come on for meetings as a parent uh parent conferences etc or other meetings that perhaps have to happen but you know with the express permission of the principal uh as a caveat to whatever you're doing i think

109that's a problem i don't want it to be written i do too but i'd want it to be written permission yeah written permission because one of the things that i brought up was how do you restore a relationship if there is no relationship if there is nobody right then it's not going to happen and i think you know i'm fine with um into the end of the school year but i think that there needs to be some communication with them proactive right something in place to try and attempt to restore and build communication yes yeah the only other sorry the only other um i guess concern i have is when we're talking about extracurricular and things like that i just want to make sure that we don't um that this child is not penalized right

110for his parent you know parents reaction and parents behavior and that's that's my only concern there yeah which is why i like the idea of permission from the principal yeah because that gives the family a way to say hey listen my child wants to go to this and or is a player right exactly or something yeah yeah and i need to drive him there or right whatever no it makes sense exactly yeah that's my only concern you know yeah well and we want to make sure like latonya said that we are working on a restorative relationship with school leadership and the parent and so forth it's incredibly important for the mental health of the the students that were involved and her son so and just for the point of conversation because i think we're blankingly

111saying yes we agree with it but i just want to just put it out there let's imagine that this incident happened between students what would the consequence be how long in the duration of the consequence and should we even consider it and if not why is it different in this situation well i think part of the reason it's different is because it was a parent to a student and for for me no parent really has the right to do that to a student so 100 just needed us to say it on record yes i agree because if it was student and student it probably you know potentially what three days yeah well or sometimes students are are given an order that they can't attend extracurricular events in the school for this year probably not to

112the end of the you think for the entire year possibly yeah yeah sometimes yeah there are social suspensions correct and sometimes they're referred to a different building yeah true yeah okay so i just wanted to clear up when we're talking about restoring relationships we're not talking about restoring relationships where they didn't exist between the students families and the universe right right relationship right we're not going to be trying to gather all the families to be friends now no thank you between people i'm sure they would all you know but if they want to do that on their own have a say in whether they wanted to create that or not that's not what we're talking about um so my question is to you maureen um how do we move forward as far as an approval

113if there are changes we want well no one's made a motion yet so someone has to make a motion um that's why i'm asking yeah so i'm gonna just do i need to revise i i make a motion to amend it well nothing's been there's been no emotion oh right so the motion could be and i'm just gonna throw this out here based on what i've just heard um and i'm not making emotions so right gotcha let's a motion to um prohibit um miss casper from being on school on oeh or any school property within the district i i kind of understand about that crosstown thing that would be my only concern so and i believe there's you did you just confirm there's just the one child there's just the one child the high school

114student so um just high school events could could we add the extracurricular thing to be district-wide and just the regular school day obviously would just be here at this school so um prohibition from being on the campus of oswego east high school um during regular school hours when students are present or just take out regular school hours because it's good yesterday yeah approving this as discussed with the change as amended per discussion we're gonna we're gonna create a motion together okay and then you're gonna say it all right that's my yeah here we go um so prohibited from being on the campus of oswego east high school when students are present can we just put sd 308 facilities well and and i also want to clarify we're not talking about board meetings and the individual

115will be would be certainly entitled to attend board meetings because it's not a student we wouldn't want to infringe on somebody who's going to participate that would be one of the caveats okay that's not a student activity so you it could be any school facilities and or district 308 events including those occurring at other on other school property so that would be at other school districts yeah through the 21 22 school through the end of the 21 22 school year except to attend school board meetings and with the written permission of the principal correct yes okay ursula i see you typing furious can we push that motion to the last one so she has an opportunity to type and i can refresh is that possible i make a motion to move item 8.2 to be

116after item 8.8 seconds okay miss kroner hi mrs johnson aye dr marino aye mr gatewood aye mrs swanson aye mr storyal aye mrs simonton aye motion passes seven zero okay so just let me know when to refund dr moreno may we would read each policy in its entirety to give her the extended amount of time just as much as she needed i thought i'm trying i would like to say that can we pull um five colon one zero from the approval five colon one zero yes yep do you need to pull it or were you going to amend a couple words in it well a motion to amend item eight point three to remove item five we don't have the policy with the policy committee we we just kind of made some general we didn't

117write a specific policy but again it could be there can be several uh things happening at the same time so some of the policy what is proposed here can is a legal update yeah and that the board could approve that and then okay and then ask the policy committee to take oh to do another one yeah okay okay so but i guess my question would be what is it well we will i will email you what i to the notes that i took of what our recommendations okay would be yeah it wasn't like yeah okay it wasn't the latter so we're like we're pulling that one yeah it's nothing like we're not playing all right hold on let me mark it um and then the other one that i had was six colon 145 is

118on here that was one that we asked for clarification on and it was a typo we had asked at the policy committee about the word in informal and it was supposed to be informational so that's been fixed okay that's great that's in here thank you and we were good with that as long as that was fixed okay cool okay so we don't have to change that we do not okay okay so we can move on for emotion 8.3 i make a motion to approve the following board policies section 1 school district organization 1 colon 2-0 section two school board two colon one zero two column three zero and two colon one three zero section five general personnel five colon one zero section six instruction six colon one zero zero six colon one four five six

119colon one six zero and six colon two three five as well as six colon two six zero section seven students seven colon two two zero and seven colon two eight zero second mrs swanson aye mrs simonton aye dr marino aye mrs croner aye mr gatewood aye mrs dorel aye mrs johnson aye motion passes 7-0 can i have a motion to approve the resolution to issue not to exceed 18 000 working cash fund bonds actually more than 18 000 maybe a little more than that that's what my 18 million sorry it says 18 000 on here all right i make a motion to adopt a resolution declaring the intention to issue not to exceed 18 million dollars in working cash fund bonds of community unit school district number 308 kendall kane and will counties illinois for

120the purpose of increasing the working cash fund of said school district and directing that notice of such intention be published in the manner provided by law second mr gatewood hi mrs johnson hi mrs doyle no mrs swanson no dr moreno aye mrs simultan aye mrs corner aye motion passes 5-2 can i have a motion to approve the 2021 tax levy please i make a motion to adopt the 2021 tax levy as presented second mrs corner i mrs johnson aye dr moreno aye mr gatewood aye mrs swanson no mrs doyle no mrs simultan aye motion passes 5-2 can i have a motion to approve the ocma bargaining agreement please i make a motion to approve the terms of the 2021-2025 ocma collective bargaining agreement and direct administration to finalize a written agreement subject to attorney approval

121second mrs simonton aye dr marino aye mr gatewood aye mrs swanson no mrs corner aye mrs doyle aye mrs johnson aye motion passes 6-1 can i have a motion to approve the building administrator contract please i make a motion to approve the building administrator contract as presented second mr gatewood aye mrs johnson aye mr storia aye mrs swanson no dr marino hi mrs simonton hi mrs corner aye motion passes six zero six seven i'm sorry six my brain went somewhere else uh can i have a motion to approve the personnel report please i make a motion to approve the personnel report as presented mrs corner aye mrs johnson aye dr moreno aye mr gatewood hi mrs swanson no mrs doyle aye mrs samuelson aye motion passes 6-1 uh can i have a motion to approve

122the no trespass order well then i need to refresh my sure so i have to log out or just request yeah you should just refresh okay one moment please still says the same thing at some point i make a motion to issue a no trespass order prohibiting ms crystal casper from being on district 308 school district property and at any school district events including district 308 sponsored extracurricular and athletic activities whether on district 308 school district property or elsewhere throughout the 2021-22 school year except for attendance at school board meetings or with the prior written permission of the oswego east high school principal second mrs simonton aye dr moreno aye mr gatewood aye mrs swanson aye mrs croner aye mrs thoreau aye mrs johnson aye motion passes seven zero can i have a motion to

123return to closed session i make a motion to enter closed session under statutes 5 ilcs 120-2c3 the selection of a person to fill a public office as defined in the open meetings act including a vacancy in a public office when the public body is given power to a point under law or ordinance or the disciplined performance or removal of the occupant of a public office when the public body is given power to remove the occupant under law or ordinance second mrs simonton oh yes all right mrs swanson uh dr mourinho aye mrs torrell aye mrs johnson aye mrs corner aye mr gatewood aye motion passes seven zero we are now in closed session can we take you