SD308 Board of Education Meeting (2/22/2021)

001it's 7:30 now it's like 5 I call to order the asigo community Unit School District 308 Board of Education meeting can I have a roll call please Mr Bowman here Mrs Doyle here Mrs cloner here Mr Lightfoot present Miss Morgan here Mrs moer here Mrs Swanson please rise for the Pledge of Allegiance I pledge aliance to the flag of the United States of America and to the Republic for it stands one nation under God indivisible withy and justice for all on behalf of the Board of Education I would like to thank the public for attending tonight's meeting we value the feedback we receive from our residents and encourage everyone to take an active interest in their Public School System residents interested in speaking to the board this evening are asked to have completed a comment

002card and presented it to the secretary to the board when the secretary calls your name I ask that you come to the microphone state your name for the public record and provide your feedback please note that comments are limited to 5 minutes per person and that no discussion of personnel matters or responses to questions are permitted the the board does not participate in discussion during public comment followup to your questions or concerns will be addressed by Administration through the contact information provided on the comment card thank you Melanie mallister dear Board of Education thank you for taking the time to read my comments I appreciate all your hard work during this difficult school year we need to return to a normal full-time 5-day a week schedule of in-person instruction due to the shortened school days

003my child is getting less speech therapy than he is entitled to under his IEP and he is not the only child with an IEP not getting the allotted hours for school related services this makes me feel upset for my child and all the IEP kids it's not fair to them at all I believe for the Children's Mental Health social skills and academic learning the kids need a full day of school the students could easily eat lunch in the classroom or other school districts in the in this area have returned to full-time school days with success also we need to have all of the extracurricular activities available as well those provide a much needed outlet for children's physical and mental health as soon as my child is back on with remote learning in the afternoon or

004on Wednesdays his anxiety returns I see two happy children on the days that they receive in-person instruction in the morning and my second grader is motivated to learn and my fourth grade child with an IEP is not anxious thank you Jessica guado tonight I wanted to bring attention to the board about my concerns for the seemingly quick phase transitions we've had as a district recently judging by the heavy push to move along these phases I assume the district will want to move everyone back into in-person school by the end of the year as a current student at asigo East my concerns include whether I will still have the choice to remain remote past Phase 2 as well as be able to continue to preserve the safety of my family I personally think that shoveling shoving

005all students in teachers back into school could be one of the worst decisions the district could make at this time for me my parents and close family don't have the vaccine accessible to them at this time I know others who live with grandparents or young children in their household who also don't have accessibility to the vaccine or choose not to receive it I don't feel comfortable going into schools surrounded by hundreds of other students during this time some of which I know personally have gotten the Corona virus in order to preserve the safety of my family I have been doing remote school from home while still maintaining good grades I should continue to have that choice to do school remotely during this time as these said phases progress my question to the board is as

006the district gets to make decisions for us students we are obligated to follow how is the district going to handle the situation of someone's close family member passing because a student got sick at school and brought it home to their family how is that situation going to be handled knowing that there was such a fast transitional push to get everyone back in school and it could have been prevented for me I care about the safety of myself and my own family this is not about what students teachers or faculty want it's about the health and safety of my loved ones and countless others item 5.1 board member comments anybody want to begin or should we just go through nothing from Ruth Heather no Ally Brent Tony yeah um just I want to say that I

007think we do need to clarify that you know we so far I think have um balanced the needs of people who are at home with people who want to go back to school full-time and that it continues to be a board priority to balance those things based on facts based on information based on clear thinking and you know big picture thinking I think um I know that some people in the community don't think we're doing it well but that is not something that we can do anything about so what we have to do is make sure that we continue to you know balance all these this information and balance um the things that we need to do overall as a district so I just wanted to say that and then I wanted to say too

008that sadly it's come to my attention that some teachers are finding negativity online in such a way that in an already painful environment they're having to listen to people be hard on them and in some cases that might be warranted maybe somebody made a mistake maybe somebody did something but I would urge all the parents out there that listen to board meetings to think about whether you think you're really helping your student your family the school district teacher situation by doing that kind of behavior because to me it's a shame that people act like that in a time when it's already very hard on people that are already very stressed out trying to do the best they can um and I I would hope that if you have a problem you would do what any

009decent person would do which was go talk to the person that you're having the problem with and try to work it out on a personal level instead of doing it online Matt no thank you I also have nothing to add item 5.2 board committee reports finance and Facilities it's all you Brett thanks Ruth all right so uh Finance uh facilities committee met on uh Thursday of last week um different day for us but the reason was that um Christie was able to coordinate uh for four government bodies um to send representatives for us to have discussions or deeper discussion about developer fees and we were commenting about how it was a year ago to almost the day that chrisy had originally sent out the email requesting it that we were actually finally in the room

010discussing and the conversation that we had was very different than what we were planning a year ago and I think Ruth and I talked after the meeting I think it was probably one of the best finance and facility committee meetings we've had in quite some time um we were able to get insights and feedback from um these the other government agencies about how they set their fees what resources they are using what type of development they see happening within their areas and what their priorities are around those developing uh developments right Aurora has very different goals than the village of asigo uh Kendall County the unincorporated areas are obviously operate very differently than than the village of oigo um and and planfield has slightly different uh goals and initiatives as well so to to summize

011that we we got a lot of good information we provided some historical they provided us with some historical data and we talked uh for a bit about a concept when I'm going to share with you guys now um which is back in 2001 correct yep the school district our school district paid for um University of Northern Illinois to conduct a study on current rates land values these type of things and we we've we've learned and understand that at least the city of Aurora has in the past used that information for themselves and we kind of present we didn't get a whole lot of feedback uh immediately and that's understandable because they were hearing things for the first time but the concept would be if if we the school district were to be willing to conduct

012another study that we could then share it with these government bodies possibly they might be willing to help us defer the cost and the end value is is that we would not have uh Village a competing against Village B with developers because the fees are different rather we could have a conversation where these entities could have rates and fees established for their property that exists within the 308 district and and I I think and I'll let Ruth comment but I think that is almost a win win right we as a school district are able to be part of the conversation with these organizations about what their fees are we're helping to provide real data that is defensible um as entities would change or adjust any of the fees that they have available and it would

013send a clear message to developers that we do indeed want to work with everybody we're happy to have development within the school district District um we're not anti-development in any way um we just need to be smart about um what's being developed and that we understand um what's coming and how that impacts us financially Ruth you want to add to that yeah I I think it was very interesting to know that these entities do use those numbers that are 20 years old and one of them had even said that they use data from I think 1996 um so I also appreciated the feedback that we received from them that what they hear from developers is the reason they want to develop in this area is because of the schools so I know that we as

014board members tend to hear a lot of negative comments um and they said they hear the exact opposite from from people looking to move into the area specifically because we have such great schools um and I agree it was it was a great meeting it was nice that everyone was there and participating and sharing information and providing feedback and definitely appreciated that there was interest in working together so that was great yep so our our next steps are Christie has already initiated reaching out to NIU uh to see if it's a possibility to do another study and what the cost would be of that once we have that information then we'll be able to move on to the next phase would be revisiting um our thoughts and ideas with these government entities see if there's

015any interest in in helping us cover some of the costs and then of course the board will have to make the decision on whether or not we're willing to to pay for the study any questions no but add I think um Dr sparland we have begun inviting some of those same individuals to come present to us as a board as well correct Mr Danto will be here on March 15th M how is that different from the RSP Ellie can you say what RSP stands for no no okay so I can explain it the the you know the big study that we had the demographer study well yeah the the RSP it's it's a demography study so it's based on projected future student enrollment this study is based on what is the value of land what's

016the value of new development and when a single family house gets built what how many children is that unit going to potentially send to the district so Apartments single family homes multif family townhouse EXA Etc and so so that data that's in this report can be used to help establish or update land cash fees and impact fees so some of it overlaps no the RSP predicted how many kids we were going to get right but this study predict uh tells us how much money we should be expecting to collect okay in in fees so Brent Lori said no questions but I do have a question which is um does this combat the issue when we've had development in the past and other Villages or towns underbid the fees and then asigo can't even compete with

017that well that that was one of my points and and I think that's that's the case look we as we've all discussed we can't force a government entity to charge a certain rate or to charge it all um but I think again if we are collectively speaking with them and trying to get them to understand it is in their advantage to have rates that are similar with their neighbors right so that they're not competing against each other does that I was trying to figure out how what angle it how it would work to create a better situation for as Wego in particular right so for example right now the city of Aurora does not have impact fees mhm right so if a developer is trying to decide between the village of asigo and Aurora um

018that might influence their decision and I I think we'd we'd rather have a Level Playing Field yeah I'd rather have a Level Playing Field I'm just having a hard time seeing the motivation for Aurora to behave in a different way that's what's hard for me is to know you know I you know I Morin I don't know if you have comments or or chrisy as well but I you know I I think having discussions and providing some information is a value to all of these government uh entities versus them um setting fees and not having a legal defensible reason for those fees and that's what this study could help accomplish okay am I okay thank you it makes them make the fees make sense y y or helps them because if if you're a city

019or a village or a Township what you don't want to do is you don't want to get sued by a developer who says that your your fees are incompatible right and if they have the evidence of a recent study by a third party that there's the motivation that's admissible in court as we set our fees based on this study okay that makes more sense right there what you just said okay versus we set our fees based on a study done in 1996 yeah right so just to move forward with our committee reports um thank you for that update um let's move to teaching and learning all right we had our teaching and learning committee meeting um on February 17th so just last week um we um the first agenda item um for for discussion was

020around the um the plan that we'll hear tonight or the presentation that we'll hear tonight um around uh the summer school um some of the summer school planning that's happening um I think it was a really um I think it was really it was really great information um I think the committee members um definitely had a focus on really thinking about so you know the ex um um kind of expanded summer school opportunities that we're going to be able to offer this summer to combat learning loss that we know has happened with with Co um and I think a lot of our committee members were um very interested and focused on um ideas on how to make those summer school opportunities as accessible as possible to students and families who who really need it and

021knowing that um we um that's going to take a community effort you know it's not just something that the school district can you know pull off on our own it's going to take partnership collaboration and um you know so that we can really take care of these kids that that um have struggled you know the most um during this time so I thought it was a I think it was a really great meeting it was really good information um and and good participation we also talked um fairly briefly uh related uh around the technology you know the the um Chromebook roll out where we're at currently and what um you know our our next steps are and plans are um and you know there I don't think there were a ton of questions related to

022that but Tony what do you think yeah I think the they were worried about the kids that are vulnerable and they were voicing those concerns on behalf of many different perspectives and different levels High School junior High uh elementary school so it was a good meeting and they're good folk on that committee thank you item 5.3 the superintendence report all right good evening board tonight I have a few items to share with you I'd like to start off by congratulating the bed nark science Bowl team on winning the Regional Championship the team took first place at the Argon Regional Championship which qualifies them to advance to the National Science Bowl in April so a big congratulations goes out to Amy Trumper and all the students who qualified I'd also like to congratulate our OS and

023O students who have qualified as National Merit Scholarship finalists uh District 308 has six students who qualified those students are leam Fitzpatrick Nicholas Alonzo Autumn Bartell Kayla fto Porter lay and Paul ricken so congratulations to each of those students uh last Wednesday I had the yes congratulations that's uh quite the achievement um last Wednesday I had the opportunity to attend the ohos oehs girls uh cross town basketball game it was nice to see the girls take the court again it was very different experience with our athletes and uh wearing masks in the small crowd of 50 that are allowed to attend athletic events OHS won the basketball game in at halftime I had the privilege of awarding the cross town trophy to uh sgo high school and that's the trophy that we usually award at

024the cross town uh football game and uh the and the uh the annual cross down challenge is sponsored by Allied First Bank uh Allied provided each School a $2,500 per school as well as $10,000 in scholarships to graduating seniors from both high schools and over the past 15 years the bank has given out more than $425,000 in scholarships and donations to students at both high schools so a big thank you to Ken berren at Allied First Bank for their continued support of our students here in District 308 and finally finally tonight I'd like to also acknowledge our February Pride proudly recognizing individuals demonstrating Excellence Award winners uh we'd like to thank our generous program sponsors again Allied First Bank Chick-fil-A Huntington Learning Center and Culver for their continued support of this program so the following

025teachers were selected as teachers of the month for the month of February Karen Jordan from homestead Elementary Chris mgus Lakewood Creek Elementary King prol asigo High School St Brown from plank Junior High and the following employees were selected as our employees of the month Paige Lee from Hunt Club Elementary and Susan Bliss from Old Post Elementary so congratulations to all of our February Pride winners as well as our you know the students that I just mentioned earlier so how about another round of applause for all of our employees all right thank you that is my report for this evening all right all right item six approval of the consent agenda can I have a motion please I make a motion to approve all items under consent including 6.1 minutes from the Board of Education meeting

026on February 8th 2021 open and close session and 6.2 to acknowledge the foyer request received by the district second Mrs moer I Mr Lightfoot I Mrs croner I Mr Bowman I Mrs Swanson I Mrs Doyle I miss Morgan I motion passes information item 7.1 is in regards to the driver education V vehicle bid chrisy yes thank you as you know we received three bids with monthly lease payments raing for from $225 to $39 however after several phone conversations about license plates and the extra brakes being in the lowest bidder for the lease Vehicles notified me uh a week ago last Friday that cons after Consulting with their finance department that it was determined that a school district is not eligible for a retail lease the lease that is available to a school district is a

027municipal lease which comes at a greater cost approximately twice the uh quoted prices that we received on leases and uh the reason for that is the additional liability that comes with um leasing to a school district that's using vehicles for driver education so at that time I reached out to the other two dealers and after an initial response of yes I asked them to also check with their Finance departments and they both ultimately returned with the same response that a municipal lease is our only option so next I checked to see if the dealers would honor their quoted purchase prices uh two did reply yes one submitted a new quote which was slightly higher than their bid about 5500 so uh therefore at this point the board does have two options uh we can reject

028all bids and move forward with securing quotes with dealers uh without another public bid as Moren has indicated that uh we have met the test of due diligence at this point or to award the bid as a purchase to one of the biders uh the however the the municipal lease excuse me will still be less than what we pay now for the the rental all of these vehicles but not as much of the savings as we initially projected I'm sorry could you repeat that last part so the municipal lease is still less than what we currently pay for the currently we rent the vehicles the municipal lease would still be less than that okay in in your I'm sorry are you done yes okay in in the memo I'm not seeing the new Municipal lease

029rates so I could compare that right so that's would be the next step if we reject the bids to then go work with the dealers on the municipal lease quotes um the only thing I know is it would be about twice as much as that was their initial quote about twice as much as what you pay what they quoted as far as the retail lease so sorry so they didn't give you an actual number they just said about twice as much yes okay yes once they saw it was so much higher um we kind of stop the process until where we which way we do which direction we go next do we lease them now we rent them we do pay a daily rental da rental okay um I I guess I'm I'm curious um

030how did we not know until now that we needed a municipal lease the dealers never explained it to us and as as as I said as as they called them their initial response was yes we can do that we can honor that price but when they went back to talk to their Finance people that's when uh when they went to finalize the finance uh the lease payment papers that's when they learned that a municipal lease was the only thing of okay so so two questions and then I'll let someone else talk um a what is our timing like when do we have to make a decision I would bring uh the recommendation if we move to reject it at the March 15 is it the March 15th meeting yes okay um so I I I

031don't know what others feel I I I I really feel strongly against an outright purchase and an ownership of um an asset that depre depreciates rather quickly and and I would point to our the other well the way that we operate within the district there's a reason why we lease buses and not purchase them um and given the the wear and tear on this type of a vehicle I I think the the last thing we want is a is an is an asset that's owned that we can't necessarily predict future costs I get it long term it may be less but it might not be by the the time we're paying insurance and repairs and all those types of things so if we did move forward with uh rejecting the bids at the next meeting

032uh as I said we would not have to go out for public bid again I can just individually work with dealers get quotes and bring those to the board on a municipalities what was the savings that you told us last time at the board meeting for the I don't think it was a lot of money it seemed like it was $50,000 or something it was uh $33,000 okay so $33,000 so if we do this Municipal lease we probably won't save 30 $33,000 we'll just be back to where we were will we be spending more we'd probably save I'm guessing around $155,000 okay because it still is very expensive to rent the vehicles okay may I ask would this be a reason that perhaps other dealers had chosen not to bid is because they knew that

033we couldn't do a retail lease and if we rebid with a municipal lease might we get a wider range of interest that could benefit us is that well likely unlikely what are your thoughts my thoughts are I I wish somebody would have did with the municipal Le because then we would have called them and asked them why the price was so much higher than the others and we would have learned earlier but I I also think that I would specifically contact dealers and get more potentially get more quotes because I'm I'm personally contacting them for so I think if we just went down 34 here and looked at all the dealers and hit you know asked all of them I think we might get more prices quite honestly I'm with Brent and that I would

034not not at this time be in favor of purchasing because again that's then in four years we're back to needing to purchase again and it seems like maintenance and all those unknowns are not not something we want to get involved in right now and it's not like an asset that we're going to sell who buys a used student driver vehicle I don't even know there even a market for that it seems like who would buy that I don't know well we could take the the extra breakout so that would be I know well I might be a parent who has now two more drivers in my house that extra break maybe would have come in my kids might not have thought it was so handy but I would have liked it a time or two

035there may be some spouses that also would find that harmful to the status of the relationship right um okay so what you're basically asking us for here just make sure I understand completely is that we move forward nothing to do for us to do tonight right okay so we'll bring it back March 15th to reject the bids and then I'll start contacting dealers the next day may I ask when do our rentals run out on our current driver's ed vehicles and are we reaching a point where we may find a delay in offering that service in class because of this no they we just continue um they just kind of until we turn them in we're just okay so it's it's not it doesn't have an end date openend but it sounds like the sooner

036we get this taken care of then the sooner we can stop paying that daily rental and that is correct okay so we can we move it to action for tonight to just reject the bid no no can we do it action on the first um we can discuss that um but it'll be that timing issue again with then putting it out in the same month as getting them in because of the same sort of things so it may be that it is preferable to do that for April altogether um it's at this moment I don't know that I have a recommendation on that yet christe the only thing I know is that when I asked about um honoring the purchase price they would honor that March 15th but that's obviously not the way we want

037to go so um I would say if we start looking at them in getting quotes in March with a an April delivery I think then they can work you know I think that would work fine Okie doie thank you very much all right item 7.2 is to have a conversation with the board on the idea of offering summer school to expand opportunities for our students this summer fa thank you so we have received an additional $495,000 of Title One money this has just come in in the last uh six weeks and has very strict uh guidelines about how it can be used it needs to be used prior to September 1st it cannot be carried over into the next school year usually Title One money travels just with the schools that are Title One schools

038we wrote Into the state and got special um accommodations to be able to expand this to all of our schools as long as we are identifying students that are struggling either in math reading or social emotional learning and want to use this money to provide support uh into the summer what we're wanting the board to know is that we have this money we plan to use this and then to start committees to decide the length of the program um the length of the day materials needed all of those pieces I was going to talk to you about two things from Springfield that could impact this um one of them became a certainty at 6:21 uh this afternoon right before the board meeting so one of the things that we want to look at is how

039to identify these students and we were considering using some of our own District assessment to be able to do that um but we're really trying to balance out the amount of time we're spending on assessment and instruction and we were hoping that the state of Illinois uh along with many other states would be successful in having the federal government allow for State waivers for this um we heard from our state Superintendent at 6:20 this afternoon uh that that will not be a possibility uh all assessments will still happen but there will be a waiver for accountability so you may know that we have to have 95% of our students participate or you get um a poor summative uh designation so what the state superintendent email said we are are going to be giving all state

040assessments but they won't have summative designations or attendance um requirements so we will probably very much want to limit the amount of additional assessments that we are doing to try to identify for summer school and we will be putting a together a committee very shortly to work on existing data and other pieces to do that um one of the other things that we do not have certain information from Springfield yet is there are rumors that there could be a mandatory summer school that is imposed upon us uh nothing in writing that's just rumors but we have been working with other large unit districts across to Illinois to show uh how each of us are creating our own summer school opportunities uh and would like that to remain in local control where we could decide what

041is the best interest for our students so that could upset our plans here a little bit but uh we like to move forward uh and start utilizing that money to the best of our ability to recoup some of the schooling loss that our students have had can I ask a question about that sure so are we thinking about obviously doing this on site yes um when we met we were also thinking about that we could have a remote learning possibility too but yes the majority of this would be in person can I ask a clarifying question about State assessments so can I clarify that the reason that they are not re um I can't remember what you called it said there's no waiver p no no the I requirement of percentage of people that take

042the test right their requirement for participation they're not penalizing us sorry correct because these have to be taken in person correct so there's no opportunity for students who are continuing to stay in remote learning to even take this assessment with that being said will parents have the opportunity to opt their student out if they are in person we haven't heard what the new guidelines around that would be the you know our state superintendent was just alerting to that at 620s currently in the past there was that opportunity for parents well or students from what I remember parents couldn't opt out their kids in fact students have to choose to opt to them eles out yes that one I know well so stay tuned for what that could look like this year terrific is there an

043option for parents to opt their students in for assessment days should they want their child to be assessed and they're fully remote we haven't heard about that yet but I would guess that that would be an opportunity okay thank you for the update sure all right item 7.3 is an informational item to begin conversations and on what our phase three learning plan may look like Faith thank you tonight we're going to talk about uh what phase three could look like for hybrid and in person and this is only a proposal we will not be making a decision this evening we plan to bring back uh a plan for final approval on March 1st and again these plans would be things that would begin uh right after spring break with the first day being April 7th

044some of the information I'm going to talk about tonight uh just a review of our priorities for learning options so far go over the percentage of students currently in hybrid versus remote by choice pros and cons of several different plans and then as well as our administrative recommendations before we begin you're going have to excuse my soap box for just a little bit about systems I believe a lot of what we do is looking around on the demands of government whether it's local for school boards even at the national level there's three things that we want from systems and really only two are possible and different demands and situations require different things you want a system to be stable and not changing wildly you want it to be open to stakeholders and different groups and

045you want it to be fast in education we tend to hover around in stable and open we take a lot of committees we don't change quickly that's how education generally runs pandemic came in and said fast now we need to do that and then you saw as we move to fast we sometimes gave up open we sometimes gave up stable and we have to I think address as a district which of those two are our biggest critical needs of our system right now so some of the priorities this is the slide that's been in here many many times as I've talked with everyone about our current plans this is just looking at health risk maximizing the time for inperson instruction making sure our families and students still have some Choice minimizing this disruption to current

046teacher student relationships and then maintaining students ability to continue in their courses these are the proc percentage of students that are currently in hybrid instruction if you look at Elementary from phase one we had 61% that grew to 66% during phase 2 Junior High stayed exactly the same at 61% and high school had 63% in hybrid phase one and then decreased to 55% I'd now like to talk about Junior High and high school and in both the plans they're very similar between plan a and plan B B so plan a you've took group a that's currently coming in in two days and Group B in two days and combining them so they would be coming Monday Tuesday Thursday and Friday they'd follow the same Phase 2 bell schedule Wednesday would remain a remote learning day

047and then we would have student support time on Monday Tuesday Thursday Friday so that's plan a the group's coming together for four days Plan B is keeping cohorts of group a and Group B but extending the day so that we have longer periods uh having lunch at school Wednesday would still be a remote learning day and then we would still have student support time so some of the pros and cons and the people that generated this list were our Committees of teachers and administrators Pros uh the students would stay masked the entire time and students could come in person more days of the week that again is the combining of the groups some of the cons is there be a lack of social distancing among students and we'd have to scan and manage a lot

048more students as they came into the building and into the hallways currently if you took groups a and Group B and combined them we would have 199 classes at OS that would have more than 18 students in them and when you look at the square footage of our classrooms and being able to do six foot distancing 18 is around the average of what we'd be able to do that so we'd have 199 classes at OS that would be higher than that and 115 at East so then look at Plan B uh and again that is making the days longer some of the pros is it still allows for social distancing uh better management of entry and exit and then we'd have longer class periods for instruction and especially our lab classes the cons uh we'd

049have removal of mass for lunches and we would need to create spaces for lunches and we' have to move some of our classes to other locations we compared the instructional minutes between these two plans so the First Column is the increase in overall minutes per class per week the second column is the increase in remote by choice minutes and the third column is the increase in inperson so with plan a you don't get any additional instructional minutes but you move a lot more of the minutes for in person for those students that are choosing hybrid 66 to be exact plan B if you lengthen the day you get 48 minutes more per class per week of instructional minutes that's also 48 minutes for remote by choice it's only 24 additional minutes from what we have

050now from inperson I'll now go over Junior High and again very very similar we're plan A is combining the groups where they come in four days a week and then plan B would be um keeping them but a much longer time for full days uh and students eating lunch while at school so again the pros for plan a keeping student support time more students in the building for social emotional learning some of the cons would be much less six foot social distancing uh and could be harder to give equal time to our group C students that are home for remote we did the same calculations here our Junior High classes are a little bit smaller that 17 students is around the average size where we could keep six foot social distancing you can see at

051the different Junior highs here and I want to emphasize this isn't because our classroom spaces or square footage is different but it we have very different percentages of students at each of our Junior highs that are wanting to come in for inperson so at Thompson you'd only have 54 but at Murphy you'd have 162 classes oops so then the longer day some of the pros um six foot distancing uh lunch at a normal time some of the cons we would see our students only two days in person there would be not enough spaces for lunches uh and we would have to get creative on how we would utilize our staff and spread them out for lunch the instructional minutes similar to that at the high school plan a does not buy you any overall instructional

052Improvement uh minutes for instruction but it slides 60 minutes per class to iners plan B gets you 44 additional minutes per class per week uh and the same for remote but choice but it only slides 22 more minutes per class per week for in person so our recommendation would be to move to plan B for both high school and Junior High to have the longer days including lunch while still maintaining the student a cohort and the student B cohort this would allow for the social distancing piece but it would buyback many instructional minutes for all of our students so along with enal education we have to consider special education uh and the changes that we would make there would also cause increases for our special education students so all the stars LSP dhh uh and

053all those pieces they would expand their day just like the other Junior High and high schools to match the longer general education days uh and then all of our resource and caught and 504 students they would follow the same as their gened peers and would have expanded time time as well watching the group it looks like keep going all right I just had one quick question sorry I just wanted to clarify that the numbers you're using to calculate for any class sizes at the high school level that would be over 18 students in a class and Junior High 17 those are based on the current selection correct okay and obvious what else could you use that for but parents will have an opportunity to re select if they want to move yes out of remote

054or into right and that could change the numbers right one way or the other right those were just samples of what it would look like now right thank you and the reason that those are different at Junior High and High School from what our Elementary at the 20 is because our Elementary class sizes are actually bigger than Junior High and high school by square footage the classrooms themselves mhm okay correct so I do have a question what about for the high school if we're only at 55% what about so I know that a was combining A and B together what was the thought behind not combining A and B and having the longer day besides lunch the lunch pieces of what that would look like that we were already concerned about how to put the

055lunch piece in and have all that happen and then to double that would be the reason why so we looked at either or did we I I'm spitballing but did we consider maybe using one of the gyms or the C so you can only have or the you can only put 50 people in a room even if it's a very very large room without a Florida ceiling divider just I'm just wondering because we're if if we're at 55% that's pretty close to make it say pretty close to where we need to be and if the kids aren't dressing for gym that gives us a little bit more space there which I realize at least at OHS is a much longer walk here there are the gyms are not as far maybe as they are at

056OS and we have PE through Gym classes through lunch classes too so you still have spaces that you have to I mean I I is there any particular concern with having lunch during a in the classroom space work students are currently having study hall at Junior High and high school we're not looking at utilizing regular classrooms um to do the lunch pieces it would be bigger classrooms or classrooms that are not used right before or right after so that we could space out have desks and do cleaning areas okay so um just so I can really understand because I I still I'm I'm a little more in the elementary World um so so I can better understand secondary um this recommendation to um do plan B um that would that would mean um that the

057group C students is this right that the group C these students are are live streaming much longer much longer in a day in the during the day um than they currently are um is that right correct okay so with each of these plans the um remote students are following along with what the uh day would be like for the in-person students so it does become longer class periods and a longer time um for class whether it's in person or remote and so just um I think it's a really this we're tasked with a really hard respon you know really hard job to find options that work for um each group of students but I you know um I'm um I have been hearing concerns that it has been very challenging for many of our secondary

058students who are fully remote to stay in engaged um with the live streaming streaming component um and you know obviously things take time to get you know as we you know things take time to get used to um so that's certainly a concern that I've heard that even you know the kids that had been remote you know for for so long teachers are kind of Los and we successful um those that have stayed remote and are trying to work through the live streaming piece they're they're losing them um so obviously these were still early days you know um but that is a concern you know that's just a concern that I have is that something that you heard from your committee it is a new way of teaching for our uh secondary teachers that they

059have students in front of them and they have students via computer and there's an adjustment to be made there as you're um regarding you know questions and and monitoring the chat or having a student that helps monitor the chat making sure that your visuals are great for the students in front of you plus at home uh and it is an adjustment and I think you know these first couple of days there's definitely been struggles I'm optimistic that it is going to improve as students and uh teachers become more comfortable with this style of instruction and I wonder it you know we wouldn't know until it happens but it would be interesting to me to see if we have a jump up from that 53% with another option presented it you know if if families are

060realizing this is not working as well as we had hoped or or not so it's just an interesting thing to consider and wait and see we had there's really no way to know no yeah and and or even guess because it's not like we have any data to refer back to as right it's really just an antidotal you know kind of idea to think of yeah Heather Heather brought up the point of um more screen time um we're currently have moved to the 5-Hour Day schedule for secondary students so how much less screen time are they having with the 5H hour than they were in the phase one like how does that phase one I guess screen time then compare with this phase there was a bigger break with the very first phase that you

061had time and then you had you know a a pretty significant break uh the time of the actual minutes uh isn't that different but we don't have the large break it is you know get through your right and now but at the beginning of the school year the first half of the school year everybody was remote cor the whole time and that was a full school day right no sorry was chunk I know I can't remember either um it was still you know the the smaller pieces and what those look like and we had the Wednesday that was completely on a break so it was Xbox day so um different amounts of time and it depends on the student schedule too whether you had a study hall a break lunch all of those pieces and

062other students you know don't and they are going more back to back uh on what that looks like so um there would be more screen time but you also would have longer breaks with this time because you your lunch would not be just the 30 minutes it would now be 44 minutes if you had a study hall it's now a much longer Break um than what it was is thank s go ahead go I thought you had a question no go ahead um I so I know this was brought up a little bit earlier um as we go from A to B to C or 1 to two to three and I guess this might be a question maybe for somebody else what's what's our data for going to phase three like as a I

063guess as a state as a district as a yeah that would be my question as well we you have a date listed April 7th um what criteria are you looking at to see if that what happens if we come back from Spring Break and all of a sudden we have another spike in things what what is the criteria for being able to move into a phase three so right now we're looking more at what the school numbers are and what the impact of that is and you can visit the you know the dashboard our community can look at that and it's really looking at um what how much PP we have have on hand whether we have enough staff to do that and whether we see that there's a spread or um a suspicion that

064it's happening at school then you could do a a break or a pause and it could be for a classroom it could be for a school um I think it would be doubtful as was for the whole District but it could happen so it's not as much based on uh the surrounding Community it's what's happening within the school walls I don't disagree with that approach Faith but I want to know how does that reported back to the board then as far as what's going on at each school so there is a district dashboard uh where we are listing the uh schools um and looking at each uh each week the administrators go through and there's a large um criteria that they're reporting out on how social distancing is being followed what the rates look like

065Teresa is doing a really good job of um providing all of those stats and we're keeping close eye on all of that okay cuz I express my concern that people aren't being notified about positive cases in the building and I think that is a common concern for teachers and other staff members to know if there's somebody in the building that they're dealing with and I know that you guys have reassured the board members that that's being communicated to the people who've been exposed to those folks but I I just want to say you know at this meeting that I think it's really important to have those cases um accountable where they were accountable for people that are positive and that we're making some effort to document that all right Elementary all right um wanted to

066talk through two approaches that we didn't bring to the committee just because I'm receiving a lot of questions and things from the community of why can't we do this so one of the pieces is what if we had uh similar to the high in the high school that Stu the teachers simultaneously taught their first graders here that are in person and their first graders remote and um that's one of the things that I'll talk about and then the other that uh keeps coming up is couldn't we switch and have some teachers teach all the kids that are in person and have other teachers uh teach those students that want remote so we feel strongly that especially for our youngest Learners to um reach be taught remotely and in person at the same time that that

067is not in the best interest of developing early literacy and early numeracy skills um for either set of students our teachers are great they're trying so hard but to simultaneously manage a class of young students and teach them we think is an unreasonable burden then you don't have to pay attention too much to this uh very busy slide because I summarize it in the next but what this is is just going through and looking for our first grade classes at all of our schools if we looked at phase two of the students that have said that they want to be in remote and in person separated them out gave them to teachers that only taught remote teachers that only did in person how many students would be moved how many new teachers we would need

068um what our class sizes would look like so again this is a first grade example we would have to move 440 students to different teachers and to make that happen we would need to hire five new teachers because we would be above our current class class caps and we would then move to having 20 classes sorry 18 classes over 20 students and that's just for first grade so if you wanted a ballpark of what this would look like for elementary multiply all those numbers by six for kindergarten first 2 third fourth and fifth grade so we did talk through three plans um plan a with continuing the phase two schedule with no changes Plan B we've heard from quite a few teachers that they would like to switch Wednesday uh and have that time be

069in the morning instead of the afternoon or plan C using the phase 2 schedule but change Wednesdays to inperson and having our remote students live stream into the classroom so with plan a some of the things uh that were listed as Pros it's a consistent schedule for all uh it allows our special education self-contained classrooms to blend into general education on Wednesday Wednesday um daycare and busting would remain the same for families the cons the large one would be no increase in time for imperson instruction looking at Plan B and again that's just flipping the combined inperson and remote uh time that is now at Wednesday afternoon to the mornings the pros would be you would get 10 more minutes of core instruction on on Wednesday some of the cons it would be a change

070in schedules for all the stakeholders uh and it would affect daycare for families plan C would be uh Pros would be increased time for in-person instruction some of the cons would be it would be a change in schedules uh for all of the stakeholders it would also require our Elementary staff to learn the art of teaching in person and live streaming all at the same time for one uh day a week so our recommendation for elementary is no additional change and the reason that we go back to if you think back to the very beginning about what do we need from a system we're thinking that stability is very much needed at the elementary level right now so if that that would be the case then our special education classes would also have no change

071that would be the same for our resource and our 504 plans we also went through and talked about early childhood and what the different plans could be there where plan a we could just continue with the phase two schedule Plan B is you could add in-person instruction on Wednesdays uh and following that the pros and the cons of plan A would be less change um and and being able to have that consistency that we've talked about Plan B um some of the some of the pros would be increased student contact time be very very tough on staff that they would be very very reduced to uh much less support time that they already have uh and then we do feel that parents would not want yet another change so quickly so our recommendation for Early

072Childhood is also no change very briefly I'd like to talk about some of the other special education programs uh for Pathways we did talk through three plans Plan B would be the choice that we went with where we uh continue with our current schedule but add community- based instruction on Wednesdays in the morning uh and the pros and cons are listed there but I know we want to get to questions and those types of things so I will go rather quickly through this for Eva also we wanted wanted to go with plan B this is an increase in iners especially at the junior high level not much change at elementary and we already had expanded uh time for high school there just talking through the different plans again we went with Plan B a goal

073we want to on Wednesdays add another in-person day from 7:40 to 12:40 so that would be an increase for them and then finally what kind of a time line are we looking at uh if this is approved or what plans are approved on March 1st then we would have staff communication on the 3 parent communication out on the fourth new parent choice uh due by March 10th uh to make all of the arrangements that need to be made so that we could get this going immediately after spring break questions who would like to begin or are there no questions just a point of clarification I I did notice we were using a factor of 18 at high school and a factor of 17 at the junior high school but yet we've been having discussion after

074discussion after discussion about 20 and then I will tie that back to and I I know those are specific individual classes that you highlighted in the table yet when I have visited schools and when I've talked I ran into some teachers over the weekend I'm hearing about five and six kids in the classroom uh with with half attendance so quick math that's 12 so I guess I'm curious about the Delta between some of the things we're seeing and and what you're reporting back out on sure and there are some class CL rooms across the district that only have 12 students coming in person absolutely we have one class uh at Boulder Hill that has 21 of their students all in remote um so it is very different as you go across the district where you

075have some schools that tend to have a lot more students in person uh than they do remote it's even different sometimes by the same teachers um at the same school within a grade level that at a second particular second grade class they have a lot more students that are in remote by choice the other two have more that are in person so it's very different is not spread the math is not the same as you will go from school to school and again the 17 1820 related to the square footage correct so I do have a quick question actually that Brent's to tagline off that one which is at specifically at the junior high and high school level which is really what I think Brent was referring to there when we're we were calculating those

076numbers of 17 and 18 in a classroom were you just thinking um traditional general education classes like a language arts or a math class or did that also take into account classes like band or choir or physical education where there's significantly higher number of students anyway those are all the classes so there is some band that's in there there is some choir that's in there yes because obviously a band room can fit a lot more than corre 17 18 kids and all I know I can't speak for OE but I'm assuming they have a pretty large program as well that they would correct so they have large rooms or you could obviously fit a lot more than right some of our classrooms and some of our class rosters are very different depending on the subject

077they that we're talking about how many classrooms do we have total at the Junior High High School levels do you happen to have that figure and if you don't it's okay I don't know how many classrooms but it would also be the amount of classrooms times seven like a lot of our classrooms are used seven or eight times in a day so I'd have to i' have to come back on the map that makes sense I have one more question sorry and this refers to the eating of the lunch the the dreaded eating of the lunch at school um what are what is the idea of what lunch is going to look like because normally you go into the cafeteria and you walk down the line and you get the school food now my kids

078are grabbing a bag on their way out the door um that's filled with all kinds of goodies right I had a corn dog today I will not tell you the interesting things we had today but Matthew got mini pancakes and he was very excited that was that was last week for us um but if it's going to be a bag lunch type thing and they're already assigned to a study hall room for lunch now that we assume would have social distancing thus the assigning of the room I too am wondering why that wouldn't potentially be an option unless those classrooms are more full and they can't do the distancing right so and each school could be very different um trer is one of the uh places where it will be the most tricky perhaps to

079figure that out and how many students are um needing to eat lunch at the same time as you all know it's not just everybody has lunch at staggers so whatever spaces you have also need to be um washed and cleaned before the next group of students comes in to be able to um utilize that same space I know one of the things that they're talking about at the high school if we had 50 desks that are out there that students are eating at you might use a hundred and have rows one three five and you know seven be the first lunch 2468 be the next lunch and then go back and clean so that would be more time uh to do that it's not going to be what we think of a lunch where that

080everything is open and there's all the regular options for lunch there would be very limited selection that students would make a choice from uh and they would need to pick up and then not everybody would be able to eat where food is being distributed you'd have to travel um to a different location or a different classroom uh it's possible that we might even utilize you know some Open Spaces um for lunch by the time that you know April comes around maybe there would even be some things that we could utilize as outdoor um eating areas to help with those pieces that would be great we haven't used our out spaces at the high schools as much as we could have I know up to this point we've had concerns about staff um wanting to supervise

081lunch um one of the things that is making this more possible now in my opinion is we'll have a lot of our staff that have chosen uh to become vaccinated and would be able to supervise lunch uh hopefully with more peace of mind than they would have had if we had done this a month ago I have a question for Dr sparland on that when will you know uh when the majority of the teachers have gotten their second vaccination uh February 28th this Sunday is the second second of uh this 26th and the 28th so any teachers that took advantage of that opportunity will have been vaccinated which is over 2,000 okay out of how many employee wise we have around 2400 employees but anyone who was uh everyone was Ed the opportunity so if

082they took advantage I just wanted to know when it when we were hitting the point where we had the assurance that it was most of the employees that would be this Sunday yeah okay so I have a question can I put a a quick plugin I think that they're also looking for volunteers for this Sunday as there will be 2,000 some second doses so if you would like to volunteer I'm sure there is a sign up you can join that ter is saying yes there is a sign up that you can sign up for if you'd like to help it that way Teresa is there any plug for that right now or no sorry yes there is a spreadsheet I'm happy to share it with all of you so I have a question um we

083know that um we have certainly been getting a lot of questions about okay so what's the next phase and now what's the next phase and now how do we get kids in more and what can what else can we do all really reasonable realistic questions there's also questions from teachers and families and and a lot of people that are asking why are we why why are we already thinking about phase three when we barely got started with what our current plan is um and I'm yeah I'm I'm interested in hearing about that I'm concerned about our timeline you know cuz this is to me now our timeline this is the fast you know in terms of a systems think in my mind um and I understand why you know I understand we need the lead

084time I understand we need to inform people um and we need the planning time to make this move but this for a lot of people and teachers and families included I think they don't feel that they have enough information to make some solid decisions about phase three so I'm certainly getting um mixed emails I'm sure as you all are of you're not moving fast enough yeah you're moving way too fast fast um you're not doing enough in person you're doing way too much in person um and you're throwing social distance I think that you know we've seen that our um Community is in very different places on this really important decision um when you think about why moving fast it certainly was difficult to start talking about phase three when we were still in Phase

085One um with staff um some push back of like Faith you want us to think about how to do phase three and we haven't even and yet in order to get phase three going um and still have it be worthwhile moving to because even when we come back after spring break that's about seven weeks left of school so yes we've we've we've made schools all over the country learn how to be a little fast um and that's that's Growing Pains um that's something that we're not um used to but yet there was a necessity to continue to react to new information um knowing that our staff is now going to be vaccinated knowing that you know we have those different pieces that allows for more um I don't think for elementary there's much left to

086build but there was for junior high in high school right um so it's difficult um very difficult on our parents and our students it's been difficult on staff um to make these many changes as well and yet we're wanting to continue to make improvements which then cause us to change so that's a long-winded answer without much Direction I apologize for that but um it's more of admiring the problem of what we've been trying to do do well the fact that we come back right and we're we only have seven weeks left before school ends kind of just leads me more into I would like to see both A and B on the longer schedule especially at the high school you're going to lose a lot of seniors after week what five so granted that's you

087know four weeks of a bunch of kids being in the building but if you put this out to parents parents who don't want their kids in classes of say 20 my biggest class right now is 20 my smallest class is 14 so we still do Labs we still do you know we wash our hands all the time everybody stays as you know far apart as you can and it's probably not always six feet kids congregate that's just what they do but I I mean if I if I have any voice in it at all it would be for the longer day for both right now that's not and and not to say that it's not possible but that's not what we have that's none of the plans right you know right right like for both

088groups for long days um and and I for one really want to see um the secondary level um be able to maintain social distancing um amongst students as best we can before I get before everybody out there jumps all over me I know we all know there's going to be classes that um we might not be able to do that we're not that that that's not going to happen for but as best we can plan for and as best we can support um that's what I think is one of the things that I think is really important and I want to say that I think that the board is taking into consideration much more carefully this time looking at this plan what it entails and and I just appreciate that because I think that was

089a very important piece where it's easy for us to second guess it's easy for us to say this is what we want even though it's unreasonable rearrange this rearrange that and I think now we're starting to realize like there's a price to be paid you know depending on what our choices are and we're we're being more um seasoned and reasoned in what we're looking at and you know I'm not going to say which option I think is best but I think that all of us are considering what's going to happen based on what we choose and I just want to say to Faith do you think that these options that are there I mean plan a is in place but Plan B and plan C is that a timeline that involves you doing a good

090job of those because a lot of people that's their criticism is you need to be able to do it well and are you talking for elementary for plan A B and C for junior high and high school too well anytime time that you start something new it there's an adjustment period on what that looks like I think with Elementary we're already very close to being maxed out of what the instructional time would be um and I don't think you know moving to plan C at elementary which was would buy one more half day of in person but having the teachers figure out how to manage their class set up the technology into in person for one day a week I don't see um St becoming great at that and that isn't because our staff wouldn't

091try and they wouldn't do all those pieces just to to teach and invest that much time for a half day of instruction once a week uh is an extra big I see that very much that that is not a great idea yeah um if Junior High um having the expanded uh periods in that longer time to do some of our classes especially with science labs and those things when you're recouping 13 14 minutes a day of more instructional time uh I think that that that's already where how teachers had been teaching you know before we hadn't it's a new twist to be able to get everything done in 30 minutes um so to be able to bring it back and to have the longer period of time um and some of the subjects adjust to

092the shorter time frame better than others but if you look at setting up science labs that's difficult in 30 minutes okay in all fairness from a science teacher it can be done and it can be done really really really really well it just requires more work from the teacher which I mean listen I have worked harder this year than I have in 20 years of teaching but I you know what I in 11 more weeks I'm going to get a 12 week break right so I know we're asking a lot I know we are but you got to you got to keep going so I just have a couple questions Brent did you have anything else that you wanted to ask about I think that was we've heard from everybody okay no I I mean

093I'll just take a comment I like I I think most people know where I am I I I want us to be open and I want us to be five days a week and I want us to be in classrooms and you know when I talk to teachers there there's some level of frustration that for some kids this was a lost Year and that motivates me for those that feel like well there's only X weeks left I say but we haven't had full-time instruction for a year and I'd like to get us closer to it thanks so my only questions I'm going to be very simple and very big picture um you talked at the beginning about systems that we have to balance between stable open and fast is this the best we can do

094in the systems that we currently have in place in our school district now are your recommendations what you believe would be best for the students to provide that balance between more instructional time and still creating safety yes I guess that's really the only question that I have um oh no I remember the other one ready you're not thinking of a phase four this year are you no I would really like us to be able to say okay we are here and this is what we need to do and get down to doing this really really well um and have my team and the teachers and all those also start building on all the things that need to be done to support our students next year um there is so much work to be done to

095look at what are the essential standards how do we build interventions at the beginning of next year to recoup some of this um how are we going to identify our students for gifted in this unusual time how are we going to make our staffing projections when our kindergarten numbers are quite low and what does that look like how are we going to adjust assessment there is so much that needs to be done um in order to um really work on preparing for our students the next time around I believe that you know we will have gotten to um a max amount of instruction with social distancing if you're willing to put aside more social distancing you can get more iners time but these plans really come very close to the instructional minutes that we would

096deliver at Junior High and high school during a regular year but it is remote and um you know the hybrid approach so I while we're making one more change I would suggest then we work at being stable for the remainder of the year um and having supporting students and staff get used to the last of these changes get as good as we can about catching everybody up both in academics and social emotional and continue to put our SES on this year but February is always the year in my position that I start living in two school years you're trying to live out this year and you're spending all of your time trying to prepare for next year um and that that needs adequate planning in time too and just to ask about next year will

097there be I mean I assume there will be a plan that next year you could choose to go all remote and there would be some dedicated staff for that and there would be all in person as best we can tell for next year it remains to be seen what next year would need need to look like but a remote option would if we move forward would most likely be designated teachers just for that and a much smaller percentage okay thank you thank you very much unless there's anything else that's relevant to the recommendations um if you have more details maybe shoot them through emails if things come up as you're thinking this through I I do I'm sorry I do just have a quick question um there'll be an opportunity for parents to um you

098know make a selection again um we are are not putting any limits or um limits on that I mean anybody could choose to go to to correct begin a hybrid okay we don't okay right there are the last during the last but we're we are not doing that right so okay can I have a ask question Lori oh right I remember you Mr Bowman yes you're here virtually yes of course you can um I I like the options that that we hear tonight um there's some good movement forward and as I look through the recommendation uh to move forward at Junior High and high school does that recommendation come strictly from a um administrative recommendation or is there a building admin Administration and or any committee work that comes with that recommendation as well yes

099um we put together uh Committees of teachers and administrators uh at all the different levels and the special education programs as well uh and um took their information the pros and cons that are listed on those slides are statements in pros and cons from that uh committee work that again was teachers and administrators okay and is this an ongoing as we're talking about next year options and what we've been moving through is this an ongoing committee or is this just been the committee based on a questionnaire and would you entertain having a committee moving forward so that way depending on or or to have a game plan for the fall you know that way that way we're not going through or well I can't say we the board doesn't have to go through uh these

100types of motions multiple times and as we go through the phases the district's going to be able to say okay if there are no changes we know how we're entering the fall and and what the the metrics are going to be moving forward without having to go through um these types of of plannings every two and a half to three months so the Committees were um we met virtually um and you know talked through the different options uh there with the pros and cons we we've already been talking about uh what would committee but it's probably committees uh because Elementary and secondary tend to have very different uh outlooks and and needs but yes that's part of the work that needs to happen um soon not only for what would remote look like or what

101might different scenarios but even if we are all back in person um what are the different uh changes that need to be made some of the things that we've learned that we might want to duplicate about Google classroom and other pieces but also how do we need to change uh our instruction and our practices uh one of the things that I'm really interested in pursuing at the elementary level is six weeks early on of intensive interventions where we divide up the school and really work solidly to shore up those pieces and then begin our regular mtss process and what that would look like um and utilize all hands on deck uh to make sure that our students are getting their early literacy and early numeracy pieces um we're also as we're saying building the summer

102school bridge to try to compensate for some of the school loss that has happened there but you are exactly right that committee work needs to start in the next couple of weeks uh to get all of this going for the fall okay I look forward to it I just hope we don't hear tomorrow that 35 to end the junior high day that's the first we've ever heard of it we can't do that we weren't asked about it I I just I hope we don't run into that as we have gone through with some of these last phases we've talked about so I look forward to our vote next board meeting okay so as we've discussed on March 1 this will be on as an action item either to vote Yes or No to accept the

103recommendations of the administration on what a phase three would look like to begin April 7th thank you and I know that none of these plans and I think every board member here could probably Echo the same saying that we know that none of these plans are made by one person or by two people or by the 10 people in this room but that hopefully we really are listening to you know our staff that are putting these actions into action um and that we are able to do the best we can for the kids to get them what we need to have them know moving on to action items item 8.1 board policies any questions yeah I had a uh just a what I hope is a quick question and and maybe it's I'm just not

104reading it right um I think it's the second part of that so we kind of used to have a policy that any board member could request an item to be added to a future agenda and and and obviously time sometimes you need more than a few days to prepare the information for that I guess as I'm reading the changes now it looks like we're saying no that's no longer the case it is the decision of the then board president to decide to add an item and I'm asking why we're making that change I thought we changed that so that anybody could ask to have it put on anyone could ask an addition or a withdrawal rather than just add addition that you can also add a withdrawal it actually broadens it it just doesn't put

105the uh but that's isn't that specific to addition or removing from consent oh yes that's from consent do you want to just G of consent and just say the agenda rent I think you're talking about the second paragraph yeah so oh I say the blue par the blue one okay I believe this was suggested by press but there's absolutely no legal reason to even make this change I mean you could certainly retain the original language I think my concern there is while you know the the board president obviously um is capable of making some decisions I I think there's been frustration in the past by other board members at other times I'm not speaking about you Lori I just think there's been frustration from other board members and feeling like they weren't able to get

106a topic added and they weren't given a reason why and they felt like they were being roadblocked and I I think it would be better if there's open conversation and there isn't a hard policy um as to only one person being able to make the decision on what what topics are added to meetings so I think that that's the intention that's certainly how we operate it says in the blue any the it looks like everything was pulled out except any add added in was that any board member May sub submit suggested agenda items to the board president for his or her consideration prior to that it had said will be added on the agenda if received 96 hours before if received less than 96 six hours before the scheduled meeting they will be placed on

107the next agenda I don't know that we've run up against that in reality as we haven't lately but it has happened before I believe you um and you can't predict what can happen in the past or in the future um what if we just got rid of it on the first paragraph consent yeah I I think that that really speaks to this I I think that the time limit was probably the 96 hours probably coincides with the length of time needed before an agenda must be made public prior to a meeting is that correct yeah because it has to be posted at least 48 hours so that would give you the additional time to make you know determine if it can or should be on and what documentation needs to be added I can pull

108it take it back if you want I mean what was the committee's thoughts on this when you had this in policy committee we just anybody could be able to suggest an item yeah to a board member so if on that first paragraph in the red if it just said any board member May request the addition or withdrawal of any item um on the agenda get rid of the word consent could we just do that well I think what Brent is saying what he likes is and please correct me if I'm understanding this wrong is that you like the specificity of it will be added rather than it anyone can suggest it is that correct yeah I to me I I I I think that we're we're proposing a change here that puts potentially too much

109power in the board president to be able to reject any and all suggestions and while I'm not at all suggesting that that would happen it's happened in the past with other board presidents I can any other thoughts on this before I jump in again my only thought would be do we need to take it back and not vote on that right now that's kind of what I'm thinking I'd like to have some more discussion around that concept and the 96 hours it it I don't know what year that was added as a time frame but I don't know if that's different now that you need like a week notice or and else it'll be on the next agenda I don't know if that needs to be addressed but it probably should be discussed I think

110the one thing that's added on here I think I do actually want to keep in that blue section is where it says the board will take final action only on items contained in the posted agenda items not on the agenda may still be discussed so the final action more and I think that's the thing that we've actually asked you several times recently this year on if we can add an item for action and we can't so I do feel that that piece should be added in to the policy but for the other part I'm I'm not sure if that has to be remaining at the 96 and I'd like to hear some more information about that well we've already taken it back twice I think the intent was just so that a board member any

111board member could get an item on the agenda that was the intent okay and and now that thank you for highlighting that last sentence there because now that to me seems awkward about I understand the goal here is we're we're trying to say that we're only going to take final action on items contained in the agenda but I think we have a a separate policy that says something slightly different if I'm not mistaken that talks about how we can only take action on items at a meeting after an item has been brought as a informational item and I don't I don't want us to be in Conflict so we'll take it back one more time am I remembering that correctly you are and that's just again that's a practice that this board has that's not

112legally required but you have that it it's com comes for information and then typically action item at a separate meeting and that is in here somewhere um on the 96 hours that's really just the double the 48 so you have to have it posted 48 hours before the meeting and it was just suggesting anyone who wants something on there let whoever has to know know 48 hours in advance of that um that's what that was for and then the rent to this one this is just merely affirming under the open meetings act you can only take final action on an item that was already listed on the agenda um you can discuss other items you just can't take action on something that wasn't there so then on that could we just could we reference and

113point to because I know we have a policy on it reference to the policy that says that this board must Place items for information as informational items a meeting prior to them being taken before action is taken I don't know if I'd want to go that far because once in a while as we've seen things come up with date deadlines that there was no reasonable way to be aware of that it would require calling an extra meeting and sometimes that may not time frame wise work so let me make two quick comments here so first of all it is a policy so the board can at any time yeah take a vote to wave the policy because of XYZ and vote on something that evening the reason why we the board had in the past

114worked on this information before action is to give the public ample opportunity to be made aware of items that we would be taking action on and potentially um offering in put or consultation so I I I hear you but I but I think that because it's not a state requirement it's our requirement that in those cases where we have to take immediate action because of posing deadlines that we can you know just take a vote to wave the policy for that one item if it if it needs to happen all right would you like to make the motion to remove this policy number from an action item i' like to make a motion to table policy to colon 220 and have policy committee review the two items discussed Brent excuse me I I'm going to

115suggest you amend that um it's been back to the committee twice okay I you I think you need to have that conversation here at this board level so table it for or to be added to an upcoming board this board uh because it may come back a third time with things you all don't agree with right so maybe add to amend it to be added to information at the March 15th meeting okay so let me restate my motion I make a motion to withdraw policy to colon 220 to have the items discussed tonight revised and brought back to the board at our next meeting for information second there was a second I think m al I got it okay second Mrs Doyle hi Mrs Swanson hi Mrs croner hi Mrs Moyer hi Mr Bowman I

116Mr Lightfoot I miss Morgan I motion passes 70 can I have a motion for the amended 8.1 please I make a motion to approve the following board policies section 6 instruction 6 col 280 6 col 310 section 7 under students 7 col 345 7 col 360 Section 8 community relations 8 1 1 8 80 and 8on 1 one0 second Mrs Swanson I Mrs Dole I miss Morgan I Mrs croner hi Mr Bowman hi Mrs Moyer hi Mr Lightfoot hi motion passes 70 item 8.2 can I have a motion I'll make a motion to approve the mowing bid as presented second Mrs coner hi Mr Lightfoot I Mrs Moyer hi Miss Morgan hi Mrs Swanson no Mrs Doyle no Mr Bowman I motion passes 52 I 8.3 I make a motion to approve the custodial chemical

117supplies bid as presented second Mrs Miss Morgan hi Mrs croner I Mrs Doyle I Mrs Swanson I Mr Bowman I Mr Lightfoot I Mrs Moyer I motion passes 70 item 8.4 I make a motion to approve the Personnel report as presented second Mr Lightfoot I miss Morgan hi Mrs Doyle I Mrs Swanson hi Mr Bowman I Mrs Moyer I Mrs croner I motion passes 70 can I have a motion to adjourn I make a motion to adjourn second all in favor