001make a roll call, right? >> No. >> Okay. So, then I request a motion and a second to approve the agenda. >> All in favor? >> I. You get the motion. Who made the motion? >> Oh, yeah. I got the motion. I moved to pass. Pardon me. Okay. All in favor? I >> I >> There you go. Okay. All right. Pledge of allegiance. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you. >> All right. We have a new board member taking their oath of office tonight. Danielle, would you like to come up? and Daniel's going right to work tonight. So, she's not leaving. >> And then you are gonna
002go ahead and read through all of that. >> All right. Hi, everyone. I, Danielle Ward, do solemnly swear that I will faithfully discharge the duties of the office of member of the board of education of Central Community Unit School District 301 in accordance with the Constitution of the United States, the Constitution of the State of Illinois, and the laws of the state of Illinois to the best of my ability. I further swear that I shall respect taxpayer interest by serving as a faithful protector of the school's district assets. I shall encourage and respect the free expression of opinion by my fellow board members and others who seek a hearing before the board while respecting the privacy of students and employees. I shall recognize that a board member has no legal authority as an individual and
003that decisions can be made only by majority vote at a public board meeting. I shall abide by majority decisions of the board while retaining the right to seek changes in such decisions through ethical and constructive channels. As part of the board of education, I shall accept the responsibility for my role in the equitable and quality education of every student in the school district. I shall foster with the board extensive participation of the community, formulate goals, define outcomes, and set the course for Central Community School District 301. I shall assist in establishing a structure and environment designed to ensure all students have the opportunity to attain their maximum potential through a sound organizational framework. I shall strive to ensure a continuous assessment of student achievement in all conditions affecting the education of our children in compliance
004with state law. I shall serve as education's key advocate on behalf of students and our communities schools to advance the vision for Central Community Unit School District 301. And I shall strive to work together with the district superintendent to lead the school district toward fulfilling the vision the board has created, fostering excellence for every student in the areas of academic skills, knowledge, citizenship, and personal development. >> Thank you. Welcome to the board. >> Thank you. >> All right. Welcome to everybody who's here in attendance and those viewing at home. Thank you for coming. We will now do public comments. Gene Meyer every time I do this. Okay. Jean Meyer, resident. At the July 7th meeting, I spoke requesting careful picks of board members, superintendent, and principles that these individuals be committed to academics, not indoctrination,
005and be committed to transparency. What the students are taught and exposed to to the community, but mostly to the parents, committed to parental rights. An involved parent is the best indicator of student success. We rather abruptly have two new principles. The board of education meeting July 7th was not streamed after the closed session. We interrupted the meeting agenda with those interviews. So I had no way of knowing what actually transpired with those principles. Did you interview I'm asking the board. Did you interview the candidates for the principal position? Were you given a slate of candidates to choose from? Who chose the candidates that you approved? How were they screened? So, you guys represent the community and you need to give the um the superintendent what meets the standards of this community. So, I will be
006emailing each of you a 78 2025 article titled Community Unit School District 300 provides LGBTQ events for students. And here's the kicker, appears to have hidden this from parents. And I think District 300 high schools should sound a bit familiar to you right now. And this should have been discussed. there needed to be a screening and this could all be fine, but the parents need to know everything and we don't need this in this school district where things are hidden from the parents. And um and I do Plato Township supervisor set up here. um said a few months ago that there appeared to be no reason that the board can't um discuss things with the people at board meetings to reach out to them a little more because we don't get any answers to the
007questions. So anyway, uh thank you. Thank you, G. Doug Euban. >> Thank you to the superintendent and the board for the time to speak to you. My name is Doug Yuvon. My daughter is a seventh grader at PK. I am here to discuss the outreach for adding a boys and girls tennis team to the Central Rockets athletic department. Other research and supporting players will be presented and sent to the board, but I will discuss some of the reasons we community members are supporting this effort. We see positive value for Central Rocket families, the Central 301 school district, and the student athletes themselves in attend in adding a tennis program. For the Central parents, what a better way to support our children who prefer individual sports and still have them benefit from team camaraderie. Plus, extra
008activities help keep our children busy out of the house and off screens for a while. Also, the cost for a prospective family consists of a tennis racket and a water bottle. For Central 301, the ability to offer a program that all other conference schools already have should be a natural competitive marketing push for families looking to move into the area. Additionally, with emphasis noted from the community over the past two and a half years for hiring and retaining excellent teachers, a tennis team may reach to a prospective educator as an outlet they could develop as their own, maintaining their desire to grow the program within the district. For the student athletes, the ability to grow friendships, harness competitiveness, and improve physical fitness are all lifetime skills. Practice requires a racket, a can of tennis balls,
009a friend, and a tennis court, or a brick wall, the perfect tennis opponent. Additionally, the Copenhagen City Heart Study and observational study published by the Mayo Clinic in 2018, noted that the life adjusted life expectancy gains were highest for avid tennis players versus a sedentary control group, adding 9.7 years to life expectancy. What more would we want for our children? A sport that encourages physical, mental, and sociologic growth. And one that they can play for a lifetime. One that could open the door to maintaining good health for a lifetime. One that can help them to network with others for business or pleasure. One that can strengthen family bonds. One that personally will allow my daughter at 40 years old to mop the court with her father at 80 years old. Thank you for your time.
010>> Thank you. Mara Roach. >> Thanks everyone. My name is Mara Roach. I have three future Rockets and I want to highlight the progress that the parent volunteers have made towards starting a tennis team at Central. First, there is proven interest in the district in tennis. A grassroots survey got 183 D301 taxpayers and 99% of them supported tennis at Central. 37% didn't know that tennis wasn't offered as the websites do list tennis as an offering incorrectly. Here are some quotes from parents. I can't believe we don't have a tennis team. My daughter was really hoping to play before we found out Central didn't have one when we moved here four years ago. Great opportunity. Our daughter has been playing tennis since she was four. She is going into seventh grade at PKMS starting this year,
011and it's so great to know she may be able to be part of a high school team. Um, teachers also responded, "I'm hoping the parents can get this one done for us. I wish we had a tennis team. I think it's a valuable sport to learn how to play and really accessible for because of all the courts we have in our community and more and more and more like that. Um there are over almost 20 neighborhood courts within our D301 boundaries and if you drive around they are frequently in use. The large neighborhood makeup of our D301 leads to a junior league that they could play each other and one neighborhood already has the windings aces. Our IHSA data and enrollment supports the numbers for having a t a boys and girls tennis team. And
012since we're already in a conference, like Doug's mentioned, scheduling match play and fitting into that conference would be easy. The second biggest development we have is the USA, and they will be speaking next. They have a grant program that is willing to fund up to 50% of new courts, up to $200,000. Um, and I've been told that we are really good candidate for that. The USA is the second largest nonfor-profit in the United States and they want to help us. They want to grow tennis. Um they will provide architects and engineering for free. They will also provide equipment, rackets, balls. They have programs to train PE teachers and provide PE equipment and even do an assembly to promote the growth of the sport. Um we also have support from our educators. We have met, we
013have multiple teachers that would be potential sponsors. Um, and we also have a varsity tennis coach with 20 years of experience um, at a nearby high school who's now in district and looking to coach. The other support we have is the parent volunteers who I am at your service. In conclusion, let's make this happen. Tennis courts at the high school could be a D301 community hub. You could run USA tournaments there, making revenue. You could run summer camps there. I'll coach them, make revenue. You could run junior and adult lessons, make revenue. It could be a self sufficient isolated tennis community hub for our kids and future children. Um, some other ideas to jump start it. >> Thank you, Mara. Sorry. >> Thank you so much. >> All right, Gina. little hand out that I
014want to pass as well. >> Good evening. Thank you for your time and congratulations on your nomination. As a mom, I know what it means. So, congratulations. Um, my name is Gina J. Suvic. I'm the executive director for the USADA Northern Illinois with the Midwest section. For those of you that don't play tennis and don't know what USDA stands for is the United Tennis Tennis is the United States Tennis Association. It's one of the largest nonfor-profit organization nationwide. We have over 700,000 members participating and we are again a nonfor-profit organization. Our goal is to create opportunities um that kids especially do not have to play tennis. Our goal is to put a record in everybody that desires to play a sport that's usually not accessible for them. Um, as part of our organization, we do
015schedule US Open, Miami Open for those of you that play tennis, but this is not what the main cause of our organization is. We're here to provide opportunities and we strongly believe that tennis is a sport that can do that. Um, as part of our organization and as part of our approach, we help park districts, schools, um, facilities, uh, build courts by helping with a facility grants. Once you guys have the facility grant for us from us, we help with every step of the way. Um, we help with archite architectural aspect of it, courts resurfacing if down the line the court needs to be resurfaced. We help with providing equipment free of charge for your students, for your PE students. We partner up with parks park um districts and schools um to help with that.
016Crystal Lake Park District is a big um ally of ours as well as the cow. We started running tennis camps at the Deca Park District. And by opening courts for the public at your high school, you can partner up with your park district, which would be another area for you to explore and bring revenue to your um district as well. Um we do provide coaches trainings and again this is all free of charge. Um we are here to help you any way we can to create uh an environment for the kids where they can play and feel safe on school grounds. Um, I've been coaching tennis for over 15 years and I've been a high school coach for many, many years. 90% of the 90% of the kids that come and try for tennis are
017kids that are not fitted or are not um accepted to play travel sports. They don't have any other sport that they can afford to play and they see tennis as an opportunity to develop um motor skills, get feel healthy um um build friendships um and they they feel fit in, they build confidence, they feel like they can play a sport that they usually cannot afford to play. Um, so by creating a tennis team, you guys are not only creating high school courts that you can gain revenue from, but you create an opportunity and an outlet for kids that usually are not able for whatever reason to play any sport. So, thank you so very much for your time tonight and I hope that I and all the parents here um inspire you to to create
018a better community. Thank you, Lee Bennett. Hello board, staff and community. I'm Lee Bennett, an IHSA referee. I wish I were a lifelong volleyball player. Unfortunately, I didn't really start playing the sport until after college. In the time and place I was growing up, volleyball was considered a girl sport. Unfortunately, this is still the case in district 301 despite considerable national growth of the men's game. Why is volleyball important? Let me give three reasons. Lifelong, teaches teamwork and a social sport. I see many high school, junior high, and some younger kids engaged in volleyball. It remains popular with my son's peers in college and I can personally attest to it being part of an active lifestyle throughout adulthood, including gentlemen in their 80s and even 90s. Some girls and hopefully boys that learn the game
019today will be on the court at their century mark. Moving on to teaching teamwork with the occasional exception such as Mike Collins give the ball to Michael Jordan strategy. All coaches preach the value of teamwork. Volleyball teaches teamwork naturally. The volleyball court is large enough to require team effort and small enough to foster team communication. The timing of the game allows for brief huddles between points and urgent coordination during play. Players rely on their teammates to guard the floor and set them up in order to succeed. Volleyball is less about direct confrontation with the opposing team. Instead, a great degree of cooperation is required to combat unrelenting gravity. The more cooperative focus of the sport is part of the appeal to girls and the lessons of teamwork is something our boys need as well. I
020believe that volleyball is the best social sport. In the case of this introvert, volleyball was my main social activity for many years. Fortunately, volleyball is a popular co-ed activity, which eventually led to me becoming a parent. The shared social joy in volleyball can be seen after a long rally when both teams celebrate a temporary victory over gravity, the common adversary. This social sport effectively teaches teamwork as a healthy lifelong activity. Does the district plan on providing boys volleyball? If not, why not? Thank you very much. >> Thank you, >> PK. >> Good evening. Uh, and congratulations, Danielle. Um uh I support uh initiative to build a tennis program in 301 especially if we can fund at least part of it through private contributions to alleviate the pressure on the budget that we're facing. And that's
021really the subject of my public comments. It's um budgeting expenses and questions for the auditors. Questions that you as board members hopefully will ask I'm asking you to ask. All right. So the original 2024 2025 budget had about 10 million planned for capital outlays. However, uh only a small portion less than 10% of those capital outlays uh were planned to be spent from the fund intended for capital projects which is fund 60. Uh over 90% of those capital outlays were planned to be spent and most of it actually was spent from fund 20 which is the onm fund. Right. Uh and so the first question is why did we pay 90% of the capital outlays from the O andM fund and not use the capital projects fund which is titled for that purpose. Is this
022budgeting and spending compliant with state regulations and typical accounting practices for school districts in Illinois or are we doing something unusual in 301? The second question is looking ahead to the upcoming school year and there's a budget in the process of being developed for approval hopefully in the September September meeting. Are we going to classify expenses differently in accordance with the fund purposes? The third question is the district is contemplating a major expense to renovate the CHS stadium and track uh estimated I believe to be on the order of $8 million plus or minus. You may have more updated figures than I do. While renovations may be due for the stadium and the track, my sense is that it would be unpopular for the district to spend operating funds or capital funds for that renovation
023when we have a large staffing shortage and lack permanent classroom space for all elementary school students. Right? So, we have higher class sizes. We don't have the facilities plan yet. you know what those expenses are going to be. Um and uh and also as I mentioned la last time our instructional expenditure per pupil is the lowest of all of the benchmark school districts regionally or in Illinois. There is also public interest. This is fourth. There's also a public interest in understanding how the millions of dollars for the high school edition that was completed last year were funded since there was no referendum were funds withheld from other needs such as growing staff in line with increasing enrollment. How was the project commenced for that addition and expenditures approved apparently without a contract in place with
024the design firm? How was the project completed without the plumbing necessary for laboratory classrooms to function as labs? And why was this not realized until the end of the school year just about a month ago, causing a scramble with teachers to move between attended classrooms? >> So, these questions all deserve answers, and please direct the administration and the auditors to answer them. Thank you. >> Thank you, PK. Okay, come on up. >> Hi, I'm Virginia, Burlington Township. Um, I'm here as personal capacity, not as an official. Um, let's see. Um, I'm not quite prepared, but just from some notes that were taken. I guess I just have a question that I'm hoping that everyone here in as far as the board goes um are making informed decisions um based on their own research about the
025people that they are appointing and hiring. Um, especially I'm just going to come out and say it. I got nothing against anybody because I don't know anybody. So, um, a principal from U46, that's kind of like not one of the best school districts in the county. Um, another thing is, uh, where's our money going? Um, just as PK had said, where did the money come from? I think I have an idea of where that money came from to build that wing. But then the other thing is was like, how did they forget to put water in for the labs? Um, yeah. and just I'm just hoping the board members aren't taking recommendations from people um and just kind of going along and being yes people and I I just feel like I was very optimistic
026when this new board was appoint was elected and and then things were changing around again which was fine. It seems like everybody here is is fine, but it it just I don't know how much they all know and I haven't had a chance to talk with anybody individually. So, I I would like to get some input from every one of these of you people just to see what your ideas are and things like that. So, um yeah, because I'm here I'm a watchdog. Um I'm here for the people of Burlington. Well, I can't say that. I'm here for myself. So, I am here for myself, but I do know a lot of people in my township that um feel the same way I do. So, um, and we're we're here watching our pocketbooks and making
027sure you guys are being frugal and that you know what you're spending and know where the money's coming from and know where it's at because I I think there's a lot of games that were was being played and yeah, so anyway, um, that's pretty much all I I have. So, thank you so much. >> Thank you for joining us. Okay, now we have a financial presentation by Dana and the district auditors. >> I did a a general review of social media over the last two years and there was a implication in the in the social media that there is something inappropriate or illegal going on. So what I I did I was talking to board president and they said well let's bring an outside expert in to review the finances. Well, we already have an
028outside auditing firm and that auditing firm keeps its license by giving a very objective review of our finances. So, our we're going to have our one of our auditors join us tonight. But before that, if you want to give a a quick preview of uh what we're going to be talking about. >> Yeah. Um so, I I had passed out a timeline, a budget development timeline and kind of just financial things. So, it walks you through the calendar year of how um when things are due and when we receive different notices. Um so, in the spring is usually when we get our um notification for our tax extension and our levies. Um then April through Mayish, we start to begin our budget development. So, we meet with the school building principles. We start um working
029with salaries and payroll departments. We work on on the the budget development. Um along the way in the past, we've always had a special board meeting that we brought together, all of the different capital projects that we intended to do for the future. Um all of the new staffing that would needed be needed for different departments, we would all bring those proposals forward. Um this spring we did not have that special board meeting, but those um FTEEs and those uh teachers that are being added have been coming to you every board meeting that you guys approve on the personnel report. Um so those have been coming continuously. Um this past fall, we also started the facilities committee. So, a lot of the capital projects meeting and the those lists have been going through that that
030facility and committee and those are being reported out to the board. So, um I know a lot of you are brand new. Two of you are still are on here from the past. So, you can support that. In the past, all these conversations have always gone through the board. The board has been aware of all the different projects that we decide that we move forward with. Um, granted I'm Dan will probably show you a long list of things that we need to do. Um, but we can only prioritize what we can afford and where we think we where the board sees us going. Right now, we have a brand new board that has been on the board from less than three months. So, you guys are still new trying to figure out where we're even
031at to even give that direction. So, right now, um, there is no exact exact list of things other than what we can continue on what we had before. So, in the past, we've always had a a three to four or five year projection of of different projects that we would like to to do. Um, the timing of them, some of them we've been kicking down the road a little too long that at some point it's going to be the number one priority. Um, so Dan will present that a little bit later of his top priorities for the project list. Um, so those have been I think that was one of the questions that came to me to to have for tonight. So, those do come through for the board and the board does see that
032before the final budget is approved on. Um in May and June is kind of when the the meetings start wrapping up and then we start getting um some of our tax money coming in. So in May we usually get a little bit of money from our tax levy and then June we get a huge huge surplus of it. Um usually we get about 50% in May and June. Um our fiscal year ends we start getting ready to prepare for the audit. So anything through um July 1st to June 30th is our our calendar year, our fiscal year. Um, so July one starts a new school year which we just started. In August we do the tenative budget for Northern Kane. Um, actually July today's tonight's meeting you have Northern Kane. Um, Northern Kane >> posting
033tonight. >> It's posting tonight for the tenative. >> The final will come next month. But, um, they're a joint school district. So that budget is due September 1st. Ours isn't due till October 15th. So you will get your tenative budget in August. Then you have 30 days to ask comments, reach out, ask questions, whatever we need to do and then make changes. There's always revisions. So after we talk or whatever, the board wants to see different things. Revisions are made. Um new hires are always coming in. So payroll always has changes. Um usually the grants are last minute because we don't get those numbers from the state till very very last minute. Um, so you'll see all of those revisions in the budget and then um in September the the final budget will be approved
034and then October and November is when we start working on the levy. So then we flip to the levy um you get a tenative levy. Same thing you get a 30 days notice um to get your final and the final is due in December and um that's that's kind of been the timeline. Um so our audit starts August 18th, the week of audit 18th. We have two board members that are actually going to that can ask questions. I mean, anyone can ask questions throughout the audit. Um, every year we have our partner come and present on the on the audit and any findings or any corrective act actions that she's found. Um, I don't want to give away any of her little speech that she has created, but um that's in a nutshell kind of
035how the the school year works for us in the finance world. >> Yeah. for the sake of the public. Back on July 7th, we gave a Dana gave about an hour presentation on school finance. These folks are just learning about this and they need all the time we can spend to learn as much as possible before they actually adopt a budget in September which is required by state law. So with with that introduction of a quick overview, are you going to introduce our auditor? >> I can. So I have on on the call and she'll talk through the owl. I'm hoping um Sheridan Jurgensson from Aesian. She's our partner. She's been our partner um for >> over a decade. Correct. >> For the whole time I've been here for 13 years. Um and even longer
036than that. So um Sheridan, can you hear us? >> I can. Can you hear me? >> Yes. Yes. >> Very well. >> Good evening. My name is Sher. Um I want to spend a few minutes kind of going over a few times of what we look at um during the audit just to kind of give you an idea of what we'll be doing um when we come out for the um I did want to have board and we are always available um if there is anything that the board would like to discuss with us with representation of the board before we start to audit uh she callate what we will be looking at during that audit standard as well as more importantly finding out any concerns that have and so we take those very seriously
037and if it's something that we can do as part of the audit we absolutely can look into that um if it's something that's kind of a different project you can always discuss that as something separate from the audit we are always available we also invite that board member to attend exit which is at the end to go over any recommendations findings etc. Um and then of course then I come and present to the whole board. So we are always available and it's not just during the audit. Um there's any concerns that you have that that is important to us and we'll keep them considered and look at when we're there for the just a few things that we do that I want to highlight that are really the most important things audit. The first thing
038is just looking at your internal controls and this is very critical in any organization as you can imagine and we're not only looking at your written policies and procedures but we also sit down with people that are processing the transactions that are coming in and out of the district. So making sure that there's proper approval that there's proper review of everything um and that one person has too much control or can be too many um portions of that transaction processing and so for as long as I can remember we have not had any findings related to the internal which is good. Um if there ever was anything obviously that would come to your um attention in a letter um and that would be addressed with you when we are there to go through everything. Uh
039we also have a list of things that we have to look at for the state and I'll just mention a couple of those. There's a long list but one of those is making sure that all the transfers between funds are properly approved by the board and that they follow the state regulations and laws you know where the transfer transfer. Uh we also are required to look at fund balance. The state now requires that you do not have more than two and a half years or two and a half year two and a half amount of your annual expenditures. And so we make sure that um you know look at all your fund balances, make sure they're not that high, but we also encourage you to never have more or never have less than three months.
040Um it's really important. It's obviously kind of a board decision on where the level those fund balances are going to be. Some districts have very low fund balances and I have others that are trying to send them down because they were at that two and a half um years of of reserves. And so it's really a board decision. Some of them actually have policies that they can't go over a certain percentage or they can't go under a certain percentage. and other boards that um they slowly are increasing their reserves because they have capital projects coming up. They have other things that they're trying to fund. And so again, it's really up to the board and uh the district as to what's going on and those need to be. And so of course we're looking what
041the safety uh property taxes have been delayed. Uh that state aid has been very delayed. Um unfortunately sometimes federal grants come and go uh just the way things are going right now. There's some uncertainty what federal grants if they're going to be on time if they will be cut. And so those are all things that the board just needs to take in consideration when determining those levels of funding and making sure that you're being fiscally responsible, making sure that you uh we also then uh have a separate audit that we do for your grants. So we're looking at your federal grants and making sure that you're following all the compliance requirements to those. And so that's another audit that we are out there. And so those are just a quick overview of some of the
042things we do as part of the audit. And again, I do encourage you if you have any questions and maybe it's not maybe come back at the end of the day and you can see the results here and ask questions and that's fine as well. Please answer questions. >> Questions from board members. Just stay off social media. >> Pardon me. >> Stay off social media. >> I don't know if you heard what Jeff said. Stay off social media. Again, social media would lead you to believe that there's something inappropriate, illegal going on. The woman that was just speaking would lose her license and lose her career if she did not hold us accountable for all legal requirements in in this state. and and at this point over 10 years we have not been cited for
043anything significant. Is that correct? >> Other questions. >> Thank you very much. >> Thank you. >> To me, this is an effort for the board to be as transparent as possible about financial issues. And to me, the board and the committee deserves that. Just that simple. So, >> all right. I need a motion and a second to discuss and approve the consent agenda. >> So, move. >> I'll second. >> Before you act on it, could I just point out just for random board members, consent agenda are usually items that there's nothing really to discuss. For example, um and I in the north North Northwestern Illinois Association executive ballot, there's two people running. Those are the only two people running. I I heard that Jeff was wanting to run, but he couldn't get enough. >> Maybe
044next year. >> Next year. I'm kid. I'm joking. Uh and so for us to discuss that, there's really nothing to discuss. There's a change, for example, in in our our handbook, the hand all the changes. If you read through the changes, there were things like updates in language throughout the book, remove the names of administrators, adjust the field trip procedures, added language regarding food deliveries, uh updated language to be consistent with the door door door number changes and the added middle school athletic director contact. That's not something we want to waste the time the board to discuss. That's why it's under consent. Uh there are other items here like the there's an adoption of an AP German book and a physics book. That's really not the adoption. It's put on 30-day display. Uh the FY
045uh 26 budget for Northern Kane. That's also a posting for 30 days. The board's not acting on. We don't actually don't have all the information on grants yet because some of the information is slow. And there's also things that we don't put on consent agenda that you need to vote on. and the SRO contract tonight is an example. The reason it's not on the consented agenda is one of our board president happens to work for the sheriff's department. He has to abstain for that rather than abstain on the consent. I would rather have him consent and so that's why it's off tonight even though he's not here which I didn't plan on. So I I just wanted for our new board members have some idea why we do the consent agenda. Yeah, Griff, I I
046might add to that for the benefit of everybody out there that um the board members um do have the opportunity to review everything that is on the consent agenda and we do have the ability to request that any particular item be pulled off the consent agenda. >> Exactly. >> Um to be discussed in this open forum. So we do want to assure everybody that there is that measure of transparency. >> Exactly. So now you can roll call. >> Thank you, >> Angie. Roll call vote, please. Yes. >> Yes. >> Okay. I need a motion and a second to discuss and approve >> release of executive minutes. >> Motion. >> So moved. >> A second. No. Second. I didn't hear that. >> Real quickly, state law requires every six months for the board to review the
047close session minutes and they can release based on what's in those minutes and and at this at this point in time we run it by our legal counsel for legal purposes and the recommendation was I think the May 13th is the only one you're going to release based on this motion otherwise they rest it would remain confidential. So that you're fulfilling a requirement of state law by passing this motion. Roll call vote, please. >> Yes. >> Okay. Okay, I need a motion, a second to discuss and approve the intergovernmental agreement between by and between the board of education central community unit school district 301 of King County and the King County Sheriff's Office. >> So moved. >> Second. >> This is for our school resource officer. We have a intergovernmental agreement ongoing with the sheriff's
048department to provide police uh at our schools. And so this would there's no major changes in in this agreement. Uh and again the reason it's off consent is we I expected a abstension here but >> that not not the case >> not happening tonight. >> I don't want to waste any more time on the board. >> Please. >> Yes. Okay, we have a facilities update. Dan will provide an update on construction and maintenance projects in the district. >> Good evening. >> We have no competition tonight. >> No. >> Um so, um my monthly update, sorry I wasn't here last month, but um been given monthly updates I think as long as I've been in the district. Um so another one tonight. So capital projects for this year is Howard B. Thompson the HBT roof and
049Country Trails Mobile. Um the roof project is going along very well. Weather's been on our on our side. So we're on schedule to have that completed probably roughly the first week of August and that project's on schedule. Um Country Trails Mobile ironically arrived today on site a week and a couple days behind. Um, but our contractor knows that our our deadline is that we got staff back on the 18th. So, as we always do, we'll have to create some Marilles Hill in these next couple weeks to get it done, but we'll get it done. Um, Shales McNut, our contractor working on the annex between the mobiles, has been working on that. So, that hasn't lost any any speed. So, as they get that first unit set, they'll continue on that and we should be able
050hopefully pick up some time. We'll obviously be working nights and weekends to do that. Um some other things. So um as is typical um in the summer, our staff um all goes to work days. So as far as cleaning schools and cleaning furniture and doing all that stuff, our staff's been working hard. Um we've got a lot of summer help this year. So it's nice. I think we're up to like 18 summer help kids, which is nice because our staff likes to have some time off in the summer, too. So we can support them by allowing them to have that time and then back fill with some of our summer help kids. So, our staff is doing a great job of that, working hard to make sure classrooms are clean and everything's ready for kids
051in the fall. So, I always like to make sure they get the props that that they deserve for all the hard work they do. Um, we actually have a one of our um full-time staffers is running a painting crew. So, we've completed classroom painting and some interior painting. Um, more touch-ups and not major renovation, but more touch-up painting. at HBT. We're working on Prairie View and heading to um Prairie Nles after that. So, we're kind of chunking through some of that stuff as well as flooring um completing some flooring projects at Howard B. Thomas, Prairie View, the high school, finishing our stair tread projects. So, trying to do some of those more aesthetic things. A lot of that stuff is not necessarily need. It's more aesthetics. A lot of walls get damaged in classrooms from
052stuff getting taken down and floors just get beat up from use. So, we try to keep up with the aesthetic pieces as well. Uh, couple other updates. So, um, our architects have all of our updated all of our information, HLS information, capital facility plan. I've talked to them a couple times. We're going to try to possibly have an update in August, kind of see where they're at. It may be a brief update. I don't know if they'll be in person, if they'll be ready to present, but if not, August and definitely September, they'll be ready for um an update. Um, ironically, Wald, one of our two architects, had reached out um Keaneland School District is looking to build a fieldhouse seeing how we have the state-of-the-art best fieldhouse in most of the state of Illinois.
053Um they brought a tour of uh people that came out last week and um Mr. sitter and Curtis Price and myself toured about 15 people from Keaneland and offered our our insight and services to them and helped planning their fieldhouse. So, that's something I think the the board should be proud of that districts are looking at us to see the things we've done and kind of try to expand their their facilities. Um, another update that, um, I reached out to Ericson, we had CDGS, our girls softball organization, reach out with a very expansive plan for, uh, Lily Lake to do a lot of site improvements. They'd be looking at a fee of roughly $5 to $7,000 to do uh, a basic evaluation of what they're looking to do and kind of give us some recommendations.
054So, if that's something the board would be interested in pursuing, I could reach out to them and and get that scheduled. It probably would take probably four to six weeks to get that done. Obviously being the summertime, this is kind of the busiest time. Um, but we can facilitate getting that done. >> What would the five to 7,000 include? >> That literally would be an evaluation of what they're doing and an idea on if it's even feasible and and somewhat of a budget. We probably I and Chiles McNut would have to kind of work up the the financial piece, but would give us some ideas of some of the things they're looking at is asphalt paths through the comp, you know, whole campus and things like that. That may be more than we can even
055even do on that site without adding more detention and a bunch of other things. >> Yeah, that's what I was wondering. Um what what's part of the plan that might trigger some storm water stuff that starts getting super expensive? >> Absolutely. Absolutely. And then um another update um in working with our new athletic director on getting our um facility usage agreements all updated and getting that stuff. We will be charging fees for our feeder groups starting um this school year. Um so we're just working on finalizing that data. We're working it we're going with a new facility use system and work order system. So we're trying to get all that information in there and then we'll be setting up meetings with those feeder groups and to go over all those fees and how that'll how
056that'll all break down. So, in August, we'll have a a better update on kind of where we're at with that. And I think that's all I got. Any other questions about that? >> Just um real quick, and you might have it in the next part, Dan. Um any update on the electricals and breaker situation at Prairie View? >> I'm going to have all that stuff in my capital projects presentation. >> Thanks. Real quickly, I you received a proposal for a non non-union compensation study. Uh there was some key positions like the director of technology was not in included, director of facilities, a lot of key positions that we need and I was negotiating with the person making the proposal and they want to charge us more money. I'm looking for at another avenue. I do
057do very carefully spend district money. Um, I might be nickeling and dimming, but um, I'm going to niu. I'm working with a professor to get a graduate student to to do the same work for about $5,000 less. So, it might take a little more time, but we'll get back to you in August. That's that's the the game plan. So, we're not I'm not asking you for any action tonight. I'm just letting you know. I'm trying to get a little cheaper deal and get the same result. We want a compensation study for all non people. uh because we're we're at that point we need to look at fairness at this point. So that's all I >> Okay, >> facilities director Dan will speak on the potential projects. Come back up. >> Welcome back. >> Thank you
058for that. >> All right. Capital projects. Um so typically in the past um before we had our facilities committee which is very recent um capital projects were just part of my normal everyday update work with our construction manager our architect we put together these plans as Dana spoke about try to be three to five years out kind of planning needs of the district kind of what we see as needs coming from our partner architects and and construction manager as well as myself. So now with the adoption of a facilities committee, that's going to be the the next level. So moving forward, as we come up with these plans and have these discussions, those will go through that facilities committee, which has two board members sitting on that committee. That'll help generate some of that conversation
059and then that'll bring it to the board. That doesn't mean I won't continue to talk about them, but we have just another avenue. They've always been talked about. I've always brought them up and it's always been part of conversation. This is what I live. This is what I do. So, it's always been out there and and discussed. Um, the budgets we create for these one one thing that kind of gets confusing and I want to piggyback on Dana's things. So, these budgets that we create are really rough budget numbers. We don't know what material is going to cost, what labor is going to cost, what a bid's going to give us. So, to the best of our ability, we use our we have a district-wide capital facilities plan that we've adopted that has dollars budgeted
060for the time that was created. We utilize that. We utilize indust industry standards partnerships that we have as a district with different, you know, vendors and stuff to create these budgets. Summer projects create an issue about as they're getting paid because of when our fiscal year ends. Like if I'm budgeting something for $1.8 million for FY25, not all of that may come out of 25 because of the way the project is in the summer, our fiscal year ends. Part of it may go into the next year. We can't predict that. So when I'm giving these these budgets amounts and we're looking at these columns and these tallies, it's hard to to be finite with what year that money is coming out. So some of it it could be a third, it could be half, it
061could be three/4, it could be all of it just dependent on that project and then how those pay requests come in and come out. So just to clarify um that piece. Um, one of the the major the major thing that goes into when we're creating these capital project lists is building envelope. So the building envelope, roof outside of the building, what keeps the building operational, and then that falls into the mechanical systems, HVAC, electrical, plumbing. Those are our major concerns. The major concerns we've addressed in this district in the the last 12 years, we're doing HBT's roof. That's our last major roof that we'll have to do probably in 10 years. Paving projects. We have a couple of ancillary paving projects we'll do in the next. All of our pavement is new. So, we've been
062doing those things. You asked about electric. So, electrical system, Prairie View has been stable since the well issue. So, we are banking on that. It's it is stable. Yep. We're thinking it's good. So evaluating those systems, bringing our engineers in and helping us evaluate our electrical systems, our fire systems, all those things, that's what goes into the creation of these of these plans of our capital projects plans. So what what we've been what we've had on the docket, what we see on the docket for next year is um a project we've been kicking down the road as Dana referred Lily Lakes HVAC. I've spent probably three, four years I've been speaking about it. That's a system that we have to to look at and evaluate and update. That project's going to cost upwards of probably
063when it's said and done because we'll probably do some aesthetic things and some other things that Lily Lake needs. It's going to probably be a $2 million project. That's something we need to prior prioritize that needs to be done to keep it us operational. We've put in redundancy. We've done things like that to make sure if one of the two one of the original boilers and the other boiler that's not much younger fails, we have redundancy to be able to function, but not enough that we can function for a long period of time. So that definitely is on the high high priority list. The high school track, the high school track was done probably resurfaced roughly 15 years ago, 15 to 16 years ago. It was only surfaced. They value engineered out replacing the base,
064replacing the asphalt, doing everything that should have been done for that cra that that track to last a long time. It's more than past its life expectancy. It's to the point where it's it's almost not even usable. So that track needs to be on on our priority list to get that done. That track isn't just for extracurriculars. That's PE time, PE space that that's used during the day, especially when the weather's nice. CMS comes over and uses it. So that track needs to be done. The upgrades for that track would service us whether it's a middle school or a high school. That track there's that's not going to change. So that needs to be prioritized. We could probably get some value if we did that in the spring. So when Mr. Jesus was here. We
065started having those conversations when we decided to hold off doing that this summer about making that a spring project where we would bid that this summer, award that bid and do it as soon as the ground soon as the snow's gone as soon as we can get into it. Some impacts on on our curriculars on lacrosse and um track and um that use that stadium. We have things in place that we can modify those schedules and kind of work with those schedules to get that done. There also could be a lot of value in that. We could definitely save some money by getting that in now and having contractors want to get that work and do that in the spring rather than kicking it to the summer. We could kick it to the summer, but
066this is one of those things that's something that we could get done earlier. I think we can financially do that. That's a detail we still have to work out 100% with Dana, but if that's something the board is interested in us pursuing, we'd have to kind of make that decision here pretty quick and probably get some get the bids out in August here to try to get that done in the spring. >> August board when you'd like a response. >> Yes. >> Or sooner would be great. >> Well, I mean, they could you could ask for consensus. They can't. It's not an action item. >> C can you tell us just a little bit more about the scope of the project? Is it entirely just the full track replacement? >> Yep, it would be full
067depth full depth track replacement. We would take an alternate to do a concrete curb on the inside to support if we ever decided to do turf and for drainage control that we'd have an alternate for that. and we would add um some impermeable service in the 1D zone that would end up being an area that wouldn't be hampered by anything else we did in the future, whether it was turf, the bleacher work, any of the other improvements that are roughly probably almost $5 million of improvements in that stadium on the docket that wouldn't be impacted by doing the track now. >> I mean, if if that's the scope of the project, I would highly recommend we go forward with that. >> But you'd have to go out for a bit, >> of course. and and
068the board would make would be approving bids when they made the final decision. >> Got a green light unless >> and we could and we could put it out to bid if it comes back that I'm way off on my numbers and it's crazy. We just we just don't accept the bid. I mean that's >> because it goes out for bid doesn't mean you got >> correct 100% 100%. But it's given us some flexibility and some ideas on you know project scale and stuff. Um, so we've also, um, worked, so we have a couple years out, so trying to look at some of the other bigger projects. Again, our roofs are in great shape, our paving in great shape. We probably have a million dollars of roofing and paid uh, paving probably over the next
069couple years to catch us up on everything. Um, so I think I'm pretty proud of where we've got to with our capital projects and making sure we have the money to keep our infrastructure and keep our buildings in good shape and safe and occupied. I think we've done a great job of that. Any questions on that? >> So, what about the rest of the track stadium? I guess we >> So, the rest of the stadium. So, phase two then if if we were going to move forward again, I think that would bring in some conversations about our is this going to be our high school forever? Then we'd be looking at there's obviously bleacher work to do. We're looking at probably over a million and a half dollars for bleacher replacement. We would swap the
070home side to the visitor side. new side, new press box, and then would be the conversation about turf, ticket booths, all the ancillary buildings, washrooms, and all that stuff. That's where that all that stuff is where that bigger, you know, $5 million came is if we get into all that stuff >> and we have that I kind of have that plugged in for subsequent years down the line to have that done by, you know, 2029 if we decided to go that route. >> Gotcha. >> Okay. Thank you. >> Yep. Any other questions? >> Any other priorities that the board would see that's needs to be addressed? I guess that's >> there's a lot of things to be addressed obviously, but >> where did we end up with the parking lot discussion exploratory engineers on that?
071>> As far as what >> the discussion we had about the >> the the parking lot at CHS. Um any other news from EA with respect to >> we have we haven't expanded any any more dollars to to do that the the initial evaluation was that area is not optimal for a parking lot. The things we would have to do and the costs we'd have to put in to add those 100 parking stalls. Um it it was pretty substantial. I mean, we could expend the funds to do, you know, full evaluation, design, and all that and then try to get a budget, but the budget we had was was like a million dollars for that parking lot. I mean, it was crazy. >> Was that for a paved lot versus say like a gravel lot?
072Is there >> that was a that was a paved parking lot. There was underground detention. There was moving the drive to make it a safe cross to get across. There was a lot that went into that. >> Yeah. So th those are the kinds of things we have to talk about when we hear from the community about um parking. You know, is is this what we want to spend the district's resources on? >> Yeah. >> The tough part is I mean if we spend $5 million on a stadium and and we still have people parking alongside of a highway miles away and it's like at some point I think it needs to be part of the discussion. We can't just keep adding on to buildings and stadiums and watching the population grow and not >>
073The irony of that is people >> come on a come on a Friday night HPT's lot is almost empty. >> Yeah. >> They're going to park on the road path of leaf resistance. They're going to park there before they utilize all the paid service we got anyway. So we're not getting away from that. >> Okay. >> You also have the high school that I mean you have juniors and seniors that can't drive. >> Yep. as a rural district, you know, the assumption that everybody's getting dropped off in buses, you know, issue. >> Then it goes back to is this going to be the high school that we're going to have for 10 years? >> Just keep paving a middle school if that's going to be. >> You have the direction you need? >> Yeah. Yep.
074I'm good. Do we want to proceed with Ericson and evaluating Lily Lake for CDGS or do I reach out to CDGS and see if they're interested in footing the bill? >> I think why why would we foot the bill for their expansion? >> I mean, if they want >> I'm not going to say it out loud, but we've been footing the bill for a long time for all of our feeder. >> Make a note to see if they would pay for it. >> Yeah, I mean out and see what they >> I mean, I could I could reach out to them. They're a self-funded private organization that >> at least a contribution. >> Yeah. >> Right. >> Because it's mutually beneficial. >> Well, and that's that's why we're going to, you know, fee structure. I
075mean, we've been given for a long time. >> Yep. >> Okay. I'll reach out to them also. >> Okay. >> I'll just stay for the next item. >> Stay for the next item. Current status of the water connection in the addition. So um when the design and with discussion came up about putting that addition in um we looked at programming and how we could best utilize that space and what we can do to make that multiunctional and give us long-term um operational need. Um the well that we put in for when we added the Vette edition and modified those classrooms, we set up that well to allow for washrooms in that addition. That was how we sized that well. Washrooms adding water in all of those classrooms was never in our plan. The there may
076be some we we talked about being able to utilize some of those rooms as CTE spaces. So I don't know if that's where the confusion came in. Not all CTE spaces need washrooms. We put drywall walls in multiple of those classrooms. So those could easily be removed and make the 30x60 classroom space for CTE. We set up the the south elevation is at ground level. The window infrastructure could be removed. We could add an overhead door to bring in large equipment, things like that to modify that space for CTE. That was the CTE directive that we had when we designed that addition. The well that's currently there functions for the washrooms that are there and for the future washrooms for the third floor. That's what that well is there to service. Adding water in all
077those classrooms. There was never a design that had that. Actually, even the cabinetry was added after the fact. We we weren't even going to have as many cabinets in those classrooms. That was a when we decided on kind of the direction of programming for that wing, we decided to add the cabinetry. So washrooms was or water in the classrooms was never on the docket. Um that third floor addition is again uh still a future option. That deck is concreted. Um we have the plumbing, we have the power, we have all the infrastructure set up to go up, add that addition. The um link in the corner in that uh northwest corner would be where the new elevator. If we had a third floor, we'd have to add an additional elevator. So that's going to add
078a decent amount of cost, but that's set up to add that third floor. Again, third floor classrooms. That's that's what's on the the docket and what it was designed for. >> Where's the notion of G not having water? >> That's why the only thing I could think of is when there was a lot of con we had some conversations probably a year ago about CTE space and do we modify some of those rooms for CTE. Maybe that's where that notion came in. When you think of CTE, you think that automatically means water, but that doesn't automatically, not every CTE room has water. There's programs that need water, yes, but not every CTE program has a sink in it. >> So, if I'm if I'm understanding this correctly, you know, knowing about the number of pipes
079and fixtures you'd have in a potential future bathroom, you might have capacity for sinks at this time, but you'd be giving up that future capacity. Yeah. And and just to do that now, I mean, to do that would be insanely costly to try to add sinks. >> And you're getting into concrete for drainage. >> Oh, 100%. Yeah. I mean, it's Yeah, it would be astronomical to try to add sinks in there now. Correct. Correct. Any other questions? >> Thanks. >> Thank you. All right, the foyer report is included in the board packet and I need a motion. >> Wait, just before you adjourn, just for the sake of the public, I've been here a little over four months. First time I've heard an interest in in tennis as well as boys volleyball. It may have
080been out there. Uh, and please let me know with Kyle Schumacher know what you're interested in and we'll follow up as quickly as possible. tennis. I when I was high school principal, I had a woman, a young lady that was a high school girl won the French Open. Her name was Andrea Jagger. Maybe you remember if anybody's a long-term tennis fan, you know Andrea, she won, I think at 16 years old, and I I had to be her counselor in high school. She didn't take PE. We didn't want to take the chance of her getting hurt. So, we had to make special exceptions for her, but uh took tennis is a a fabulous sport. So was boys volleyball. Uh, and I've been in in many districts and most of them have both sports. This district
081has limited resources and more than anything limited space and that would be be a challenge. I don't know if the board has even entertained this before come up before here. >> So, don't hesitate to bring it uh to the superintendent's office. That's how it gets on the agenda. Right now, the board had a business agenda. They still have more work to do tonight. Uh, the earliest they could talk about it would be in August. And uh if the board would like to entertain th those topics, we'd be more than happy to put it on the agenda. So >> just let you know. >> I'm sorry. >> You're done. >> Okay. >> I appreciate it. >> All right. I need a motion and a second are required to adjourn open session and move to close session
082for the following exceptions. 2C1, 2C2, and 2C11. >> So moved.