001sorry i was working on something okay puppy [ __ ] and pill nolan present dinar rabe here orman here we get a motion in a second to approve tonight's agenda so motion second and we've got one person watching from home wow big day that's me i'm walking nolan yes yes ray yes gorman yes uh please join us in reciting the pledge of allegiance i pledge allegiance to the plan of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice problem thanks to everybody the weathering came out at christmas week and for those watching at home dr stern here we have director polloway and director porto with us uh director pauline will present on the 10-year life hall safety plan and mobile installation update and pam
002portal will give us information on the upcoming bus bid we don't have any public comment this evening so we'll move into action reports i need a motion second to discuss and approve the consent agenda second your revenue and expenditure reports are in the board packet revenues are currently at 35.58 compared to 43.41 a year ago expenditures are currently at 32.87 percent compared to 34.78 a year ago this month we received impact piece for 142 206.89 for 24 home starts and then our transition fees came in at 2095 dollars and two cents bills payable reports for the month of december are typical there's um two bond payments one debt certificate payment in there for a total of 1.949 million this month our auditors have completed central's audit there was no changes since the last month's presentation
003and they've been filed with the counties there are we nesbi [Applause] central was also approved for the school maintenance project grant for 50 000 that we applied for we got official word that we um we did or were going to receive it and that was to purchase the generator for the critical systems at lilly lake and then later tonight on the agenda we're going to approve on the 2021 tax levy we're requesting 47 million 765 dollars we only anticipate uh receiving about 47 million 84 000 our debt service payments um are going to be 8.2 million dollars and then the with the increase in the av and new construction coming in higher we anticipate our tax rate school tax rate to be 6.62 cents which is a decrease of almost 13 cents from last year
004excellent questions yes yes next we need a motion second to discuss and improve that estimated amount uh necessary for the levy this year so moved second so no changes from last month everything is still the same we're anticipating eav to come in at 836 million 60 000 in new construction to be estimated at 15 million and if those two hold true then that's where we anticipate our tax rate for the school to be to drop from 6.75 to 6.62 after tonight's meeting i'll deliver all the signed and sealed reports the resolution truth and taxation certificates um the deadline is next tuesday so we'll definitely make it by then [Applause] second to approve the three veterinary affiliation agreements so move second so um as we bring forth every month we obviously are continuing to work with
005our partners to make sure we get those hundred hours that are required for our students in the externship for the veterinary program we're able to pick up three uh clinics this month the animal clinic of randall point an animal eye clinic out of elgin and then army trail animal hospital uh to assist us in trying to get those experiences done we have lost a few this year just due to covert 19 and them not wanting students there so any partner we could make this year to get those hundred dollars and is greatly appreciated any questions for me yes nolan yes and gorman yes all right motion second to discuss and approve the 10-year life health safety plan second [Music] director paulo is here for this good evening um we are presenting tonight the final draft
006of our 10-year health life safety survey that we're required to do for the you should have the synopsis sheet of we contracted with larsen and darby our architectural firm to put this plan together for us country trails and prairie gnolls were due actually a year ago but we decided to put all our other buildings were scattered throughout over the next three years so we decided to just go through and do all the buildings it was fiscally responsible to do them all in one blush versus doing them you know multiple times the next few years so we did all the buildings get them all on the same schedule the purpose of this document goes hand in hand with the capital projects plan that we presented roughly eight years ago a lot of these items are listed
007in that plan and we already have been crossing things off the list over the last seven or eight years this highlights um some needs based on code changes based on different things in an urgent category required and recommended the urgent items have to be done within a year and those would be immediate hazards safety fire protection structural the required items we have to do within five years and those are necessary for life safety but they're not as immediate of a hazard and then the recommended are not required they're not a hazard but they're just recommendations from the architect typical like playground improvements parking lots um things like that uh energy conservation items so they put this plan together we met as a group reviewed the document that the architect shared agreed with the assessment and
008then we're going to start developing a plan i'll work with dana to budget money to try to start chunking things off the urgent list starting next summer the full documents pretty thick and cumbersome and things i think the financial pieces are the important pieces if you have any questions about any of that i think i'd just like to say i think you're to be commended and dana as business manager and the board for always making sure that every year we include in our budget capital projects and that we maintain things that aren't always visible like roofs and that we have plans in place for for replacement and and maintenance of our asphalt our roofs and and those other things and i think that speaks to it when you think over a 10-year period um you're
009looking at approximately three million dollars so appreciate that yeah probably in the next year we'll up i'll update the board on that capital projects plan that book i've been keeping up with it we've knocked a lot of things off the list so that book looks drastically different than it did when we first presented it so this is a new plan though like correct new numbers not that have been correct yeah these are numbers as of today's dollars where the last plan we had to you know incrementally three to five percent every year depending on the the items so this is the current dollars this is for our present to the next through the next 10 years based on current dollars every year there'll be the three to five percent escalation but yeah these are current
010dollars as of today correct thanks any other questions and it's like a moving target too because it's new things will keep coming sure yeah over the years it's not like this is just it and we're done so that'd be nice yeah yes it would excellent thanks david ready yeah rabe yes nolan yes dinner yes and government yes i'll move on to information items first okay so for the enrollment report is included in your board packet and just like last month we're running a three-year trend based on the month so you can see where we're at uh last year we did take a little dip in our overall district enrollment two years ago at this time we were four thousand four hundred and fifty seven students last year we were four thousand three hundred and seventy
011eight and as we sit right now we're at four thousand six hundred and eighty three students which is an increase of 300 from this point last year and 200 and some over the previous year so with our housing starts as we saw in our financial report we continue to be a rapid growth district all right next george following he's so our first big project of the year the mobiles at all the elementary schools is progressing uh country trails is 100 installed so working on skirting and getting that going we anticipate um howard b thomas will be the next one to be installed all that equipment's been delivered lily lake and pv are on the road as we speak a little snafu with wind and travel and stuff over the end of last week so that
012kind of put us a little behind we have all intents of having all those units installed by january 1. that's what our vendor's telling us working with the architects on on other plans and other project work and i'll update the board as we you know move forward on that just trying to make sure again like dr stern said stay ahead of of all the things all the needs and stuff instead of making them emergencies trying to be ahead so i'll have another update next month is this all the fifth grade classes that'll be no not all fifth grade for this year we're going to make a move to make some room for the ones that are already displaced so we have some teachers that are currently on a cart don't have rooms trying to spread
013out a little bit uh hpt is looking to move pb is looking to move no classrooms at all hbt has two or three teachers removing lake has two teachers and ct has two or three uh teachers who will be shifting to give us some room we need to take up the lunch room at ct as a problem uh it's over capacity at this point in time so we need to move some of those kids into a classroom uh for a couple of sections so opening up that classroom will allow us to do that there's a separate lunch location just like the whole this is a separate lunch they'll be in a classroom yep for now until we can get the the add on this summer so i guess yeah speaking of that that is a
014the other project that's out to bid now is the the bump out of the ct and pk uh cafeterias so we'll be opening those bids in january and presenting those and what the goal be to have those open by august yes yes by the start of school yeah just because of the nature of what they are they should be yeah well more feasibly able to happen quickly and the nice thing is a lot of that will break ground before school even gets out we'll build the outside structure and then once school's out yeah it'll be a perfect project to get started right away so we should have a lot of a lot of competitive bids for that good deal um do we anticipate realigning all classrooms assuming that the fifth grade classrooms we will have
015mobiles for at least after this year two maybe three years depending on what happens with a referendum and whatever it is that we recommend to get them sectioned again because there's a loan kindergarten in the first grade down the fourth and fifth grade hallway you know like yeah will will are people aware that like we may be like turning some things on their heads or are we going to be okay with the orphan kindergarten hallway down you know down here in the third grade in the middle of nowhere when third grades all the way around the other like at hbt for instance i think our goal is always to try to put grain levels together for the purpose of collaboration so i'm guessing that we'll be making some shifts some spring times there'll be some
016shifting to make sure that we have those grade levels together yep [Music] public comment has passed i'm sorry but if you if you want to call i mean we can talk on the phone tomorrow or whatever i'll give you my information and just based on obviously i only know hbt's current classroom allocation is that something that would likely happen at ct and pv as well just based on again how you've had these orphan classrooms or pvc and i'm not quite sure how she's dispersed on my we've got people in like small what are called very small offices almost like a closet in some cases so she'll redistribute those but try to make sure they're putting great bands together always the other issue will be size of classroom though especially when you look at an early
017childhood or kindergarten classroom right we really need larger classrooms for those types of centers so to make sure that we have a classroom that's large enough for them to have the space we can really be looking at reassigning some goals look at all that once we've shipped i know the teachers that are going have been talked to the fifth grade teachers and it's a matter of trying to figure out how to accomplish the move we were hoping to get over winter break that's not going to happen so we're trying to consider maybe getting a sub for the one day to let them at least move into the building and get things organized while a sub is teaching in their classroom um we'll have to keep the desk there and move dust at the middle of
018it either over the weekend like a friday or something to try to figure out how to get the dust into the the units but they want time to at least get organized within their building so all right next we have the bus bid for next year for 22 to 23. uh director porto's here for any questions hello um this is upcoming school year is our smaller recycle of buses we're looking at approximately 20 buses for the upcoming school year i would assume that we'd have them out for formal bid in january just like we've done in years past and look for maybe board approval at the january board meeting so we can you know make sure that we have them available in july the only difference is this year is i was looking at possibly
019leasing some larger capacity buses we're going to maybe look at 583 passenger buses it might help out in some of our tight areas over like uh heavy growth areas like in some sub subdivisions where the kids aren't on the buses really long and it would help with the driver shortage as well so um that's really the only like big change that i could see and i think that would kind of benefit just with the driver shortage right now i don't see that changing much so instead of a 72 it'd be an 88 72 would give us nine more seats but if we have five buses that's one that's one driver so that would help so basically the providence corridor and then west point which is now extremely dense obviously mcdonald road we got that new
020subdivision over mcdonald road i mean we got some heavy how many k5s do we have in there is that a whole bus or over one bus on mcdonald road it's a half a bus but foes creek um oh yeah it's a bus and a half and that is a tight section over off of corn road hampton road uh pampton over there alberta by the pig farm um that is uh three stops a bus and a half or three cents so those are heavily populated areas so so that's a west at um right at the train tracks right that's by the train track and boats road yeah cedar grove that is not that yeah so there's like cheese yeah that's very cute yeah i can't even imagine yeah bus 35 it's heavily populated yeah it's right
021over corn road dead ends into bose road yeah the pig farm she's talking about you have saddle brook on one side of coronado cedar grove and i would first see like mcdonald's road i would think that that's going to be just like that in two to three years because that's those townhomes too same kind of subdivision so that's really the only change that i could see for the upcoming school year i think that might benefit us thank you so much all right merry christmas all right the last place for information is the school calendar for 22-23 so um including your board packet is a draft calendar and worked off of looking at our our districts to the north that make up the fox valley athletic conference and then looking to our districts in the south
022that are part of the mid valley special education cooperative tried to blend those and make it work one of the things that we're looking to do and there's some schools to the south of us that are starting a little earlier uh but we since we started so early this year we wanted to push back uh the start of the school year to that to that third week of august which is our traditional start week for the school year so we would have teachers returning for teacher institute days on thursday and friday and then students would begin on monday the 16th then we try to keep school students in session without many disruptions in september august to get the school uh classroom structure and stuff in place along with construction and the first quarter ends on
023friday the 14th of october and then we moved parent-teacher conferences earlier last year the board wanted parent-teacher conferences moved earlier they seem to have worked out well so we maintain those and then we put in what we used to have for professional development pre-covered half day followed by a full day of professional development and talking about with the administrative team it kind of seems like we could be using those times for reflection on our data on how we're doing well with the students interventions etc along with our work with byoc and otis then in november uh the eighth is a holiday uh because of the election day in the state of illinois and then we have the winner we have the second quarter ending um on december 21st and you notice winter break uh looks
024a little bit different in this proposed draft calendar compared to previous calendars previous calendars it would have begun on the 20th and then ended on the 30th and then returning early when we were looking at other other districts around us especially with the fox valley athletic conference they were following more of this for the winter break as well some of the districts to the south of us so in looking at this that it made sense to split it up where students would attend through wednesday begin the winter break and then have the two weeks and a couple extra days then coming back from the winter break again we're proposing the half day followed by the full day again to be looking at our trends what's happening with our data what we need to do with
025interventions and tweaking moving forward then february is presidents day that friday march 3rd is the king county institute day third quarter ends on the 17th of march and then we have um parent-teacher conferences where they would go a full day students would be full day on the 23rd followed by a half day on the 24th and then there would be the spring break then we would look um again for that half day on the sixth friday is a non-attendance day and then that would bring us up through the end of the year where students last day would be friday may 26th uh with a teacher institute day on the 30th and then our five emergency days added my only questions would be the day and a half like after christmas break seems you know i
026mean three crazy days on two two and a half days off after two and a half weeks off right right i mean you almost have a month where you're going to school three days the back-to-back october weekends make no sense either and even april after spring break it's the same thing it's like you're off for we had those dates at different times to break it up and the reason why we ended up moving it to this point bring it to the board is we wanted the conversations to be timely related to the student data coming out of the quarters and then examining that data on those days and then tweaking what what our practices are with interventions we couldn't move it a week though just so that we have teachers have time to get their
027report cards done i mean so for me i'm thinking what if we look at moving the 27th and 28th a week later the third and fourth to the third and fourth of november yes and then the same thing in january we could get to the 19th and 20th i then we only then we do have then we have mlk on that monday as well the 16th so that's a super short week then you you i like the idea of making a long long weekend like a four day weekend but it's right after we get back we can move into the 17th and 18th we usually do it thursday friday but we could do it tuesday wednesday and then it's extended for parents but teachers would come back with well if it's a half day you
028couldn't take that back yeah you have to master jobs i mean you'd have to do almost yeah that doesn't make sense to have a teacher day in the 17th and a half days teacher day on the 17th and just not do the half day on the 12th i mean moving from friday to tuesday i don't think does very much it's still a long weekend just to start you know wow the next week yeah you get a full week which i do appreciate yeah you could have a full week if you launched a half day on the 12th and you wanted a full day you could have the full day on the 17th right and then get a full weekend and get a full weekend ready for the park i'm thinking about our k2 kids we're
029gonna have two and a half weeks off they're the orphaned three days and the week in december which again you know they're gonna try to do their best but kids are gonna be antsy let's be honest right those three days we're gonna have two and a half weeks off and then three and a half days of school hey kids let's get a routine just kidding not quite yet that's my that would be my biggest concern for those youngest kids of trying to get into some sort of swing of things so i just think having any period of time we have those two weekends um back to back my concern look at april we have seven full weeks of school that this year our longest is four weeks we have seven weeks of non-stop teaching from
030april early april to the end of the beginning of the year this year um we had we never had a school and service day the first semester and they wanted the teachers wanted to do what a long stretch because it's the same thing here the first semester there's only the 27th and 28th then there's that same stretch january to february there like you're talking not as long as so the longest the longest that we yeah the longest we went was after labor day and it was like 20 22 or 23 days through the end of the quarter october 8th this year and then we had that monday off for columbus day um seven weeks is a long time so i understand that the rationale behind saying we wanted it timely especially under the quarters i
031get that but is there a way especially for flipping after third quarter data if we're going to say do we push that later in the school year to not necessarily shift fourth quarter which in my non-educator head is going to say hey we have three quarters do we make that more of like a wrap up at the end of the year not maybe three weeks before the end of the school year so instead of having it so close to the end of the third quarter we make that let's aggregate let's troubleshoot the year and how can we kind of set a plan during the school year to see like how we propel forward what did we learn from this year just a different perspective on that last day and a half just something that i'd
032be interested for you guys to talk about with your teams instead of having attached the three one and a half days and back to half days all after first second and third quarter pushing it later like the 27th 28th so it's just something so we break up that period of time and again we pull away these long weeks and then a weekend long weekend and weeks on a long weekend we did that in the past where it was the end of april and we also did the first weekend in may in the past as well through the last of the last week in april at the end of the week or the first week it just gets really hairy because all of our assessments are due in april may you have ap exams that are
033indicated to us you have all of your state assessments that are due to you to us so a lot of i mean that time is taken up with assessments 20th and 21st i mean just having it right after we get back from spring break just seems like again a waste of we have kids coming back that they're going to be squirrely i'd rather get as many days in a row to get kids back into a team before having a three and a half hour four and a half day three and a half day weekend an extra day and a half we'll take a look at the assessment calendar for next year and see what the even 20th 21st push it two weeks um because i think i brought it up in a board meeting you
034know with the one we had in november we were in the middle of 20 straight days for everybody of and and our my teacher friends were like eric i i had i know i'm taking at least one day off because 20 straight academic days is just really hard and i'm not saying that you know some people probably doesn't bother at all but if we could just you know you know allocate these especially the day and a half and i i love throwing half days in there to make it extra special i'm fine with that as long as our teachers are finding utility in that and they're using our of course we're using them for whatever it is that we need them for um but i would love to see a different calendar that just spread
035those out okay we'll make some adjustments and bring it back to the board does anybody else have any issue with that it just stands out to me oh no i agree i agree except those original days would be really great for kids celebrating passover who are up late but i know that's few and far between so which originals oh this six seven six actually correspond to passover really well this year but that's okay don't that's not i want to take that into well that's also again you know my thoughts a couple years ago i said no to the calendar because it was good friday that we had off that pulls good friday which i have no issue with that's why we have that's why that falls so i know that's why it's on those dates
036but i that's not an issue i understand it might be for some people that i do not think we should have that day with the contractual requirement we have well actually then you can't move the that's what i'm saying this is the seventh that's good friday [Music] what's the contractual requirement good friday good friday yes it's in the kitchen that's in the teacher contract no it's something so you can't move good you can't take the seventh and can you nope we'd have to renegotiate that out yeah i was not aware that that was negotiating with that contract that is that week for spring break what the other districts are taking what's that the week for spring break is it the same as what everybody's doing for ihsa i assume you'd like to the fox valley
037side yes okay i'm surprised i don't think the spring break alliance fox valley athletic conference and to the function i think you should go back to fox valley and tell them they shouldn't have spring break a week and then you tie it in with good friday and now you've you've actually got an extra day you kind of worked it in everybody's favor we tend to follow the the spring break is tied to the tied to the ihsa calendar how about the efb 110 it would throw us off with that for a week for all of them for spring break it would is there um maybe again i when my patients who were in geneva batavia i was really surprised that uh not potato but geneva has a full two and a half weeks off they
038have monday tuesday wednesday off and then go back to the 10th that was really surprising which is essentially what we're doing next year it's a full two and a half weeks off just from an allocation of days first and second semester do we find there to have been utility to add the 22nd in there and go monday to thursday keeping the start date the same everything else is the same we kind of shift the days so it's you know 89 and 85 or whatever that is um you know is there you know does that offer us any flexibility for some creativity with days on the back side of the calendar if we added a day to the first semester you know i've always said like getting as close as possible our semester is our social
039studies folks in the high school i agree anybody's got semester courses yep you know the 21st or the 22nd i you know for a lot of families isn't going to make a big difference i would assume it's not like it's 23rd i grew at the 23rd not having school in my head i actually had somebody ask me and i had assumed we would have started actually on the wednesday the um 17th next year based on what we had talked about a year ago when we were having this conversation i see that saint charles is starting on the 10th so thank goodness we're not starting the 10th so i'm glad we're pushing it back but again i'm wondering if there's any flexibility or if there's any utility in adding an extra day in that christmas week
040the holiday break week we'll call it um to if that offers any flexibility for just allocation of days that's just one other thing that i would part of the reason why we have the student start date on the 16th instead of on the on the 15th instead of the 17th is to help balance out the first and first semester seconds yeah and again i i don't have a problem starting on monday but again in my head i just had we would take advantage of that that i i don't think a two and a half week break is necessary but we can start up the second week too last week the third to the sixth we'd come back sooner as well so i think and in my head it's it's i don't want to come back
041on a friday and cut off a weekend for one day so you could come back on the third but come back in the fourth on the fourth and then that's less than it's less than ten school days right so i think i think that keeping it at least ten but then if we do the uh if we add that thursday the 22nd then it's only 11 school days which again in the same way you could say well 11 or 12 doesn't really matter but again from because our first semester is always less is there something at the end of april beginning of may so that's my point like if we have a little bit of flexibility there to even just have a no it could be a no it could be no student no teacher
042day yeah i mean we can do whatever we want i'm assuming right correct yep just like the friday is a good friday is a day that nobody does anything for instance so that might allow some flexibility because we have to keep good friday where it is we throw another three-day weekend in there where there's no teacher responsibilities either which may be appreciated on their part a full non-obligated three-day weekend for them to do work if they wanted to outside to for assessments and things like that that's not required in building right so that's i think just another creative way to look at that so yeah we'll take a look at a few of those options can you just send a few whatever feels reasonable i don't even know whoever you know what what you know
043stakeholders we'd want to ask about um i think it's a little bit dangerous to ask too many people but you know ultimately i want to keep it parity i want to make sure with seven weeks is too many weeks in a row and not have a break i think kids are i mean i think that's tough on kids too um so the last day of school and on one day oh no that's friday last day school is friday that's teacher institute and we get once one emergency day your last day of school is now tuesday after memorial day well hopefully with negotiations maybe we can continue to look at emergency use days and see what we can do with creating some options for for those days would be great if we can that could be
044addressed however that's going to be addressed i think it's one more thing to throw on the tables if there isn't enough obviously but i think i i would love to see that be an option for 22-23 and i think the community would too and i know a lot of teachers would as well so hopefully we could all come to some sort of agreement on what that might look like yeah he'll probably bring it i mean you know suppose i don't care we'll make some we'll make some adjustments to the draft and bring it back to the board did me to make that discussion go that long people i was not thinking the calendar would be the longest part of the evening but thank you it usually is discussions appreciate it calendars always drive some good
045discussion all right we received a photo from smart procure requesting current employee contact information we were we were able to reply the foil and we only gave them their work contact information all right that wraps up the meeting for this evening motion second to go into executive sessions we're on it people we're on it i was waiting for mitch to speak up right rave yes nolan yes yeah yes