001i like to call a meeting to order um pam can you take roll call johnson here yes nolan here here here here motion second to approve tonight's agenda second brown yes yes yes yes please join us tonight reciting the pledge of allegiance to the flag of the united with states and justice trial i would like to thank those who are viewing at home and those who are in attendance in person we have dave and cure from the union and kim i can't this is ken porto from transportation okay we don't have any public comment so we'll continue into action reports we need a motion in second to discuss and approve the consent agenda so move second tonight in your board packet revenues and expenditures are included revenues are currently at 45.17 compared to 43.80 a
002year ago expenditures are at 40.17 percent compared to 42.43 a year ago we received impact fees for seventy thousand three hundred sixty two dollars and twenty three cents for twelve new home starts and transition fees came in at sixteen thousand five hundred fifteen dollars and two cents the bills payable reports for both northern cain and central are typical for january all right any questions for dana nope continue to yes in a second to discuss and approve the bus bid for the next year we're replacing quite a few buses and i guess uh dana do you have more information removed second same bit specs were sent to four companies um three people came back in bid we also included an alternative bid this year for cameras um currently our buses have two different camera systems on
003them so we were looking to get them all to be consistent we received three of the four i already said three of the four bids midwest transit came in as the lowest bid on both the cameras and the buses we've worked with midwest for many many years um so and we're we're asking recommending the acceptance of the school bus bid for midwest transit so if you look at the bed tabulation you can see that they won on both aspects um by quite a bit did we did we look at any kind of the hybrid or electric power for these for these buses um we did we did not put it in the bid to look at it but i did do some homework on um electric buses and stuff like that um electric school buses
004cost about 380 000 per bus right um and then we would have to i you'd have to have all the plug-in stations which we are not equipped for those could take six to twelve months to get like installed to get the infrastructure those buses usually have about 130 miles so you'd have to plan wherever you're heading to make sure there's a charging station there that you could get back in um so i think there's just not enough infrastructure yet basically out yet i think someday they said maybe in the six next six to eight years it'd be more common in peoria i believe is the peoria school district is trying to get their whole entire district they're doing some kind of electric grid thing so they're going to be kind of the first people in
005it to see how it works but i did get a bunch of different information on electric ones that's interesting and you mentioned the fact that the buses are 380 000 that's this these are obviously two-year leases right um ours is a two-year lease yeah how would that i mean what's the value of a standard bus just for a comparable um i want to say about 80 to 90 000. okay for a 72 passenger that's about what they cost okay all right good to know thank you all right so is the um the memo does that include uh that that includes the cameras right yes so you're you're looking for what the alternate bid so on the bid specs to be included correct okay yep and i just put it on the bottom of the bid
006specs down there so it'll be an additional cost on top of the regular buses are we leasing the cameras um they have to we have to get permission to to modify the bus because you have to drill holes and stuff in it right um so that's just the cost of getting the cameras and that on it so that's a one-off charge that's not that's okay all right let's see what we do right um i would have to i don't know if we trade them in and we'll have to redo it every time or if we're going to physically take those off do we know right now we can take the bus and the cameras then the new buses come with new cameras there could be upgrades or things like that that occur as well i
007think we talked about it you get you get more your residual value is higher when you have the cameras on the bottom right i think we talked about it so we pay more but then we get more back at the end and we're spreading it over two years with the lease as opposed to buying them out right and technology's changing all the time i would imagine that two years it's going to be something different okay helen berger yes nolan yes dinar yes ray yes brown yes johnson yes gorman yes next week promotion second to discuss and improve the release of closed session items as a reminder personnel reports are subject to release but issues pertaining to litigation ongoing negotiations the placement of individual students and special education programs will not be released still moved second
008president gorman stated it well and what can be released what can't be released the agendas and the personal reports from july to december are included in the board packet good question nolan yes yes ray yes brown yes johnson yes ellenberger yes gorman yes move on information reports first we have in-person remote learning status report dr morgan i'll talk a little bit about the vaccines in terms of that impact that may have on moving forward once we enter into the fall at this time we're still crunching the dnf reports as well as students who are performing well for second quarter we'll have that to report out next month so that we can do a comparative from first quarter to second quarter at the end of in my meeting with the king county health department it was
009reported that they're wrapping up phase 1a end of this week and then they'll be able to start to begin phase 1b phase 1d is a very large phase it includes over 100 000 people in king county from people who work in like retail to those who like teachers law enforcement first responders so um they will begin pods for vaccine distributing the vaccine and more than likely it'll start to ramp up a little bit more in february but much of it is dependent on the the supply of the vaccine and as it arrives so um they're hoping that vaccine production will continue to ramp up and then i'll make that vaccine more readily available you send a survey out to staff asking i mean what was what was the response on that we had um we
010had almost 600 people respond to the survey and um over 60 percent of the of the staff that indicated that yes they they want the vaccine 19 percent said they were undecided and i want to say right around 17 percent said no at this time they're not interested in that 60 percent of people who responded right out of peterborough almost 600 almost almost six hundred almost everybody right almost everyone responded and does one be allowed a vaccination of all staff or just teachers stuff it would be all staff okay and you can leave in the schools but they would be looking to bring pods inside the school districts throughout king county okay to administer the vaccine of course people could also go to other locations like pharmacies or their primary care doctors it's just um
011whatever vaccine you receive your initial dose you have to receive that same second dose of that vaccine and that will cover custodial stuff and everybody right it will cover all categories position everybody yeah correct i got my second one today so i'm doing okay so far good all right all right next we have a facilities work order summary so as part of uh dan is not here tonight but the facilities recorded as you can tell for the month of december is uh very few work orders we had a total of 50 work orders that actually covered anything for cleaning out of 60 total work orders if you just turn in your packet to the last page i think that probably tells you the summary of everything uh just before you actually see the spreadsheet that
012we have with all work orders that final graphic right there represents a total picture of what's going on you can see that 26 of the 50 or same day 23 were one day to close out and we only had one ticket that actually took two days and that was actually to wash towels and dry them and get them back to the teachers so overall i would say we're doing really well within each building pve didn't have any at all so if you look you can see each building i'm not going to walk you through that because you can see it but it's pretty minimal obviously high school is the largest building they're the ones that have the largest proportion which would make sense um across the way but for the most part tms is the
013only one that had a two day wait and that was really just because it takes time to wash fold and get it back to an art teacher for her house that they needed to to give to them otherwise a really great job by our custodial staff again and hitting these tickets very quick turnaround who's very responsive in terms of what they need to do for the the ticket uh system yeah that's second though i mean they're doing a great job the one thing i would notice actually here in the detail is a lot of this is refilling bottles yes i mean a lot of it yes is that something so preempt or is this is this sort of i don't know without i mean it's it's it's picky you know we seem to be doing
014a lot of paperwork for refilling bottles well i think it's a matter so we know remember that you have many many classrooms across every single building yeah and so it's so that the custodians know which classrooms actually need the refills and bottles it also helps us track that we're utilizing the bottles in every single classroom and that went to sanitizing like we had hoped both in and out for students um so it's a good mechanism for us to just track that we're doing what we can to ensure that there's safe protocols in place for covet as well as to communicate with the custodial staff great thank you all right last item is the 2021 the 2022 draft school calendar so last month and i included that in a loose loot sheet that's on your on
015your table in the board packet i came back with option two um last month as we looked at option one originally that you also have in front of you one had some questions they didn't they didn't really like some of the options that were laid out in that so they directed me to go back and come back that's the one that just says draft calendar that i gave you loose on your table is from last december from december and the one in your board packet is option very interesting so option two reflects the the changes that the board asked me to to make to the calendar and bring back for its consideration um under option two some of the highlights is that we have our semesters are more balanced with 86 days in the first
016semester and 88 days in the second semester another benefit of option two is it moves our professional development days into the second semester where we could really use them for some assessment writing i also shared um the option two calendar with um our association president dave chapman in the past normally we take the calendar to our district leadership team uh to receive some input so president chapman did take did take on this option too to his executive committee and one i guess their their largest concern or their largest question is from the ca standpoint they would still like to see the parent-teacher conferences on november 4th and 5th rather than the 21st or 22nd some of the some of the consideration of that would be um if you have the parent-teacher conferences earlier you kind
017of cover the report card you talk to the parents about what you're doing with the students and what interventions maybe you're putting in place um if you have them a little bit later you're going to you're going to have the expectation that teachers for any struggling students that they're reaching out to those parents communicating with those parents um talking about the interventions that are in place and then at the parent-teacher conferences in november if they were the fourth and fifth then you would be giving an update on on how those interventions are developing and going when are report cards due so if the 8th of october is the last day of the quarter report cards are out the following friday yeah we'd have to provide the staff sometime to get the report cards turned around
018i mean what is it now like what is what it's it's somewhere between a week to two weeks depending so it could be as late as the time frame where you're seeing parent-teacher conferences that's four weeks later no 8th the 8th is the end of 1st quarter october 8th so it could be the it could be like the 15th so they would have to have them done by the 20th so they'd have a week six seven days ish so i guess wait so the one that you sent me had the parent-teacher conferences on the 21st 22nd what i'm looking at here has the fourth and fifth oh and you're going to find your board packet your board packet is optional which is the option that that you asked me to come back with to the
019board to present i assume they were the same so i was just showing you the difference between the two what what the one option that we looked at last month compared to the current option that the board asked me to bring back so the consideration is when do parent-teacher conferences fall can i remember because just sorry now what was just remind me what was the reason for the change of the i i didn't want parent-teacher conferences in thanksgiving week i mean with us starting august 11th that is many many many weeks that was what was initially proposed last meeting so the two options have in front of us have brought them two weeks and four weeks earlier right okay and what's the disadvantage of the november fourth and fifth versus the 21st and 22nd i
020don't know if there is okay okay i don't know if there really is a disadvantage to that okay just that it's farther it's further away from the end of those of the first quarters two weeks later so the key would have to be the communication that takes place between um school and home you know teacher to parents so if a student is struggling you know what what has been put in place what interventions have been put in place and then if the conferences were in november on the fourth and the fifth then you'd be talking about well how are we doing you're already four or five with that you know what where are we at with that and i guess from a data standpoint let's say report cards are due by the 20 if they
021move to the fourth and fifth and report cards are due by the 20th or 21st at the latest i mean two weeks of data isn't also going to provide you a ton of information about whether an intervention has worked i mean that's not a lot of data to whether it's the elementary level middle or high school level i would think you need more than two weeks so i guess to me if we move them from the 21st 22nd to the fourth and the fifth even if there is a plan put into place i think we're still going to be like yeah what is this actually doing yeah i think this was more about what we we heard you say eric was you felt that it was important to get parents notified earlier air and then
022if yeah pushed it back we're looking at six weeks later for communication so is it important that it is on the 21st and 22nd which is two weeks after the quarter so in the event a student was failing had a d and that it gives you time to kind of recover if you will as they're working their way through second quarter versus if you go four fifth you're in the middle of that quarter before you meet with them i think that's what we had heard from you is yeah no concern for uh parents to be able to communicate much earlier with a student or a teacher if there were concerns regarding their own child i mean again i brought up the seventh and eighth so i mean it was based on the it was based
023on the feedback of the board why it brought this option to to the board for and i i like option two i mean that's that's i was just i'm just sharing with the board the feedback i did receive the only check the other change obviously is we check with we take the teacher institute days from april to or from november to april that we will see no yeah this provides for more professional development days for teachers and service days later in the school year so currently most of our professional development teachers two days are front loaded and one of the concerns we do hear from staff is it's very difficult to write assessments to do curriculum second semester because they don't have the time to do that this kind of spreads it out a little
024bit more so there's some time throughout the course of the year not all front loaded in the front end of the school year and we only front loaded it this year to help with the remote learning we frontloaded every year oh we do okay and what was the concern from the from the union london teaching staff on on that's those not having those two days in in november because i know we've also the objection the fact that people won't come no they just wanted to do it two weeks later it would have been it would have been um current teacher conferences that week of thanksgiving right right yeah and we want to move parent-teacher conferences up it's just how early do we move them up do we move them up to the fourth and fifth
025if we move up to the 21st 22nd based on feedback from the board last month um i heard from the board that you would like to see the conference options in october that's why i brought it forward but another big shift is school monday and tuesday thanksgiving but we used to have school monday tuesday and wednesday [Laughter] attendance of uh families uh what we did find back in the day uh when we changed this to the two days off for students and actually doing parent-teacher conferences the reason they come to the board initially uh from board members that i've been on you may recall this was because we had a lot of parents who took off the week anyway and so teachers found that it was difficult sometimes for the students to be educating them
026because it's two days that usually parents would take that four week off uh so at this this way when it's parented to conferences you don't lose at academic time because you're really meeting with parents and a lot of times teachers are meeting with those parents off time so that was another rationale back in the day when it came to glt for that shift of having those two days off next to thanksgiving and i i brought this up before i think last year we went over the calendar too so many people skip the friday before spring break for instance so many people skip the monday after spring break and all of our other vacations so i would just assume it's a different version of that basically um and so you know i'm all for having school
027days in november i don't think during thanksgiving week i think having a week in the middle of november is not necessary one thing that always comes up with calendar is always mid valley and trying to align our calendar but there is what does this do to that for those four days it moves it off of the mid valley because currently the initial calendar we've brought forward was in alignment with the mid valley and with some of our other programs across the county so is that this one is the line this is still pretty aligned you lose the two days it's only those two days you lose the two days in november but the the start day for students is exactly the same spring break spring break is the same the winter break is the same
028so we have conferences they have classes yeah four days conferences in the two days before thanksgiving okay and i mean and then does midwest so saint charles says their conference is on the 7th and 8th of october does that mean mid-valley doesn't have school in those days correct so those though that's part of the four years as well that's why that'd be six but it would have been anyway right because of that already being there correct so there's two variables that change there's the conferences and then there's the personal development days that got moved we moved our we moved our um professional development days to the spring we balanced out the semesters so our semesters are balanced out at 86 days and 88 days and then um it's really deciding where you want to have
029your parent teacher conferences whether or not you want me to bring back an option next month whether we stay with the 21st and the 22nd or whether we look at parent-teacher conferences for the fourth and the fifth well gosh if we move up to the seventh and eighth we'd only be off four days oh is it with regard to mid valley no two days which that well another thing well the thing is that we missed it only two days we missed two days on the quarter then because right now we end on the eighth so we missed those two days that would shift the first and second quarter and we had we had talked on the phone about this i mean i i think there's something to right having teachers actually a lot of grades
030to talk about so in retrospect i i understand that and i think that's right i think that's a fair that's right when we talked about having parent-teacher conferences the 14th and 15th that was a quick turnaround time right so i think the 21st and 22nd is a good compromise i mean personally as a parent i would have liked to have that conference when the grades were done at the beginning of that next quarter because i always thought our conferences were way too late this idea of two weeks into the second quarter sounds like a good job sounds like a good timing for me as a parent thinking about my kids in christ yeah i think the biggest i don't think parents really care about the conferences as much as they do about having the days
031off moving those into thanksgiving i think that's where we get the biggest pushback yeah wait till they start school the only calls i ever got about that's already been in the public domain the only calls i ever got about the calendar were were when we moved to what they perceived as their vacation time elementary's heavy on future conferences yeah and then you just yeah it falls off i did have a people reach out about the august 11th start date last night it is this is the final year this remember we were in that's that pretty sure i'm pretty sure i said there were two years okay this is the second of the two years all right and then how the days of the week work and again i mean st charles did their calendar in
032december i think correct there was already fires finalized at our last meeting so they obviously was before that so i mean they were all pretty early as far as their approval anyway so does the board have a preference for me to bring next month and this is the this is what i'm option two is what i'm recommending based on the feedback of the board that's my preference i like that one this is obviously the shoe we were coming back in person in november i don't know how people do it all right that wraps up the emotion second to adjourn to executive sessions yes thorin brown sorry johnson yes yes stolen yes yes seven minutes but what 35 i don't know five minutes we can turn around quick there ain't nothing here let's do it we
033didn't sit long enough