001i should be quiet i'll end up with that booty you're on okay you're on greg all right welcome everyone to our main warning tammy hines here andrea corey here greg meyer scott middle camp lisa schumacher here tyson search item number two is our public comments from the public like to make a comment anybody call in help don't move wrong uh item three is our correspondence do we have any more fun do we have any board for no i'm sorry all right perfect i don't know if we have a chance to look over that the uh of note right now bills are being run and they're up to date so the amended budget that you've got at your table is up an 11 month actual cost you got your last bills or the board bills at
002your table today that are included in this and it's really just trying to get everything up to date we've got one more payroll to go through and uh a few more um state payments to come in but that's why we got bills at your desks and we're just trying to get that ready for the next thing for posted there is one um war vacancy tj minard's seventh graders basketball got added to a list of resignations so there should be eight there you should have megan boyd and jeff davenport from the last is i just saw girls yes that would be probably my fault i apologize that's okay um other than that i've gone i kind of went through all the personnel stuff this is really just for the summer and for the next year i
003will say that if i get a resignation between now and the next board meeting for a coaching position or something i'm going to post for it and then i'll bring it to your board the next word for your approval but just especially with athletics because of the summer contact hours and whatnot they um they need to get that a faster turnaround so other than there being a lot of personnel items we do have a guest melissa smith in our audience she's going to be the recommendation from the assistant superintendent position um i'd like to ask for the board president to go into close or ask us to go into closed session so that you guys can have a discussion with her prior to the vote of the consent agenda is there any other questions or
004concerns all right okay all right with that we will remove uh listen smith adam's still not here tammy hines yes andrea corey frank meyer yes scott middle camp lisa schumacher yes tyson search yes all right welcome back we're now in open session at 7 28pm i'll make a motion okay so thank you for a second scott thank you please tammy hines yes andrea corey yes greg meyer yes scott middle camp lisa schumacher yes tyson search yes adam humpkin yes like to welcome our new superhero thank you very much thank you onto our items for action uh we start with 100k i'm sorry get ahead of myself the communications reported presentations hi everybody um i want to start off by um congratulating mrs obrechfeld our art teacher at parkview um her art fundraiser square one art
005raised 4 for our pta uh last year was nine thousand dollars but that's because we were in person and um during this time this was the fall we were remote so it kind of hurt our sales but this is a fundraiser that the art feature her students artwork is featured on items purchased by family and friends and all the money is donated to pta which helps our district this is an example of one of the art projects so the students would make something and then they put it on an item everybody would like to talk about right all right um so parkview has been wrapping up the school year with spring benchmark testing for second through fourth grade and we had our iar testing state testing for our third through fourth grade several remote students
006came in first to complete the ir test as they were not given a remote option for that the ier tests were administered this year by the state of illinois even though results would not be used as an assessment measure for teachers schools or districts also parkview third and fourth grade girls completed a girls in the run season in person this year with the local 5k run at the city park last thursday that was a beautiful day perfect day for finance for a better day 40 girls ran and completed the 5k in front of cheering family members district faculty and staff the crowd lined up all along the mild track cheering on our girls as they crossed the finish line it was really a neat experience if you were there just to see everybody um and
007the girls were pumped they said there was just people all along there so it was really cool girls on the run coaches included miss miss boyles miss long mrs elliott miss baldridge miss hintes miss wilson mrs mize and retiring from coaching girls on the run for 15 years as mrs heidi donald she uh her daughter aaron is a fourth grader so she's she's done after 15 years of coaching um i also want to thank all the parent volunteers for the help of the race columbia ems was there to make sure that everybody was okay and taking care of any medical concerns they had the coaches had said that maybe this is something that we do every year they do the the downtown race also in st louis but this year was canceled um so that's
008why we helped the event here but uh we may do something like that next year again along with the downtown event uh coming up here next week field day is back at parkview last year got cancelled but uh students will be participating in our end of the year activities next week in person students and staff will celebrate the end of a memorable memorable year with some competition as students compete in activities that test their running jumping throwing and shooting abilities so we're hoping for some dry weather also i'd like to thank pta for always taking care of our staff and students we've had snow cones teacher appreciation stacks luncheons we've got a food truck coming um pta just knows how to do it right they've done an exceptional job to help with snapping around this
009year that's all yeah um so as he stated this is our testing time of the year and we concluded our map testing elementary students already came home with their map scores for their families and the middle schools i think we're going out today or tomorrow um so parents and grades um three four five six seven eight we'll get them and then the data from that we use school-wide for planning so that information actually i ran some reports today and sent those out to the administration but they will use that to kind of look at how this year went and then to make some decisions for next year as well the data is also used for our summer school small group planning the remote learning we sent out an email to all the families asking that
010if they were considering remote learning for their child for next year if it was an option and they knew they had to submit medical verification for that um and there are 20 responses to that some of those are you know within the same family but so 20 individual students within there of course there's probably some because some didn't follow directions when they answered the questions so within there we would you know be double checking that it was very clear in the survey that just because you submitted that didn't necessarily mean that it would have been approved so we're still working on that uh i know our board attorney has provided us with some documentation but as you know we've received some um messages from the state superintendent in some communications that their verbiage can sometimes
011be confusing on what they intend so they put the word and in there and that and can change things so we are waiting for some clarification interpretation on what some of those things are meaning for planning um and i sent out a survey to our teachers um it is open until the last day um so but right now i have 40 responses three main questions basically asking them what did they take away instructionally as a professional that they from this past year that they could use and take forward what is something based upon this experience could we maybe uh discuss getting rid of in the field of education not necessarily oh remote learning but um what is something that in this situation we could say that's no longer necessary and then just what would you
012like your administrators to know so very open-ended and like i said we have 40 responses thus far so be using that information to make some planning decisions too so this time of year for my office is primarily data for the state for our report card um and then getting ready for registration which we will start making sure all those documents are ready to go and communicated and that's about it all right um i got a nice visit today from mrs mitchell and this is janssen they are uh representatives of the columbia american legion auxiliary post 581 they gave me 800 200 for each building uh they're for their library to go to work the books so i'll be having my administrators see that we had a nice conversation and uh you know that's funded through
013fish fries and i look forward to the friday fish fry going down to the region and getting that food so i'm putting a plug in for them right now there's really just two things that i want you guys to be aware of the first one there's a change in leadership at the house of representatives from illinois speaker madigan was replaced by a different democrat and as much as i was thankful for the change in leadership with changes of that power vacuums control typically at this time educators are used to getting roughly 100 bills that come at us for various things some of them become laws some of them don't we are now looking at 600 bills just for education alone some of them um are you know just strange like there's a bill that we
014need to have 30 minutes of recess time kindergarten from 8th grade this will come towards your five hours of clock time but it will not count as pe so you'll have to have pd on top of that there's another one that's going with the dress code which is just an odd thing that the state would mandate dress code but in that one they added an amendment that concerns me right now if we don't follow the rules they can take away our status as a school right this would actually give them more leverage to be able to look at our evidence-based funding and they would not give us our payments they would put it aside and then once we make compliance we would then get our money um and so it's a lot of little things
015like that that are concerning to me as you look at the details the devil's in the details you've got to get that worked out this kind of goes to the second thing and that is we're transitioning back to normal and i'm so thankful for that i'm looking forward to a year where i can attend all the sports without it all being crammed into a smaller season the plays the musicals all those things are going to be returning the state is going to be sending us guidance as dr castelli pointed out a little and in the middle of a sentence one person reads it this way another person reads it that way my biggest concern is a couple for one while we down state schools were back in session for the most part because we were
016pushing that six foot rule the collar counties in the chicago land worked so what happened they said well now if you're three to six feet well we were closer than three feet on many occasions and that rule then made it more difficult for us some of these rules that we're looking at with the transition i'm concerned that as they try and make rules for the entire state they're going to be we're doing more things already with the safety of our kids that we're going to get messed with um for instance the vaccinations you know we can't mandate vaccinations nor should we really mandate parents to get vaccinations however i'm concerned that there will be rules and i don't know if there are but i can see rules coming down that if you're vaccinated you don't
017have to be quarantined you know um adults personnel i mean it's not just the students but it's also the adults now and what we're doing we've got hipaa rules we've got things that we're trying to to find and i just i guess i'm still asking for that grace as we move forward we're going to be all in we're going to be a normal school year i don't know if we're going to wear masks or not i'm hoping we don't i would assume that we don't because we're going to be in phase 5 soon but i will tell you the state is going to do um some rules and carmen aye our state superintendent made the recommendation for the state board to pass today and that statement is is a little confusing as far as vaccinations
018masks quarantines and things of that nature so we do look forward for their information and when we get that we will share it with everybody as we know more it is the end of the school year summer is going to be interesting as we move for next school year and i'll keep posting on the changes but i'm very excited to get back to normal and when i say that i do mean having events and filling the halls again and all of the great things i feel like i haven't been a superintendent this year never been able to get out and meet people i haven't been able to do a lot of things do you know what happens to the report card they just like they did this year they put other data there and your
019ranking stays the same so they just don't change they're like commendable or anything like that but they'll or they could potentially use other factors and just remove that one from it um so it's just a piece of the puzzle that they won't use thank you now we're on to items for active we have a whole laundry list here tonight so start item a which is approval to extend the terms of this big employment benefits yeah this is a yearly action items and what we do is every year we do three years with the understanding that in december we got to the other two years and we can go out to bid last year there was discussions as to whether or not we wanted to go out to bid i would recommend that we get a
020committee to start looking at that to see if we want to do that because we want to notify bishdek in december and so when we get to the committee discussion at the end i'm going to ask for some people to meet with me on someone regular basis to talk about insurance but with that i would recommend the board approves the terms of this fake employees benefits tools discussion or questions is this uh aren't we part of a couple of different pools with them so is this just the employee benefits proportion or i believe that this is just the employee's benefits portion and all of the other properties and all those other things are going on right now okay gotcha thanks any questions that i entertain a motion to approve the extension of the terms of
021the misfit employment penalty andrea cory yes greg meyer scott middle camp i'm staying lisa schumacher yes tyson search adam humpkin yes tammy heinz yes the appointment of this big employee benefit school board members yeah and now that we are a member of their pools we need to have a report appoint a person to attend those meetings and to vote the recommendation is that that would be me and in my stead to accept mr grody as the designated board member with the assistant superintendent as the alternate so thanks scott second lisa craig meyer yes scott middle camp all right lisa schumacher yes tyson search adam hempkin tammy hines yes andrea cory yes i don't see is there approval with an intergovernmental agreement between you folks school district number 196 at columbia united school district number four
022for the joint air force junior reserve officer training court units yeah the rfotc is something that we've been doing for quite some time last year we were expanding that to an emt class as we were looking through that we don't have a document that is officially signed off on the rotc and so the recommendation is that we continue that program it's not new but then we sign any questions comments i did notice on compensation it just said proportional amounts but it is it based on it didn't really say yeah no thank you no problem i have the same question we normally have a pretty good number of kids that rotc is really high i don't know what emt made if it made this next year i don't know this was the first year i don't
023know how it did well emt first year in remote you can imagine right right yeah i hope nobody guessed it are you certified during remote with that i'd entertain that motion to approve the intergovernmental agreement between us and dupo for the rotc scott middle camp all right lisa schumacher yes tyson search yes adam hempkin tammy hines yes andrea corey yes greg meyer yes all right marcia carries item number d letter d is the approval of the intergovernmental agreement between dupont community school district number 196 now the columbia school district unit school district number four for the german class as we've spoken rotc we send students to them we do that for the emt as well this would be them sending us students for german class our german numbers are a little lower so we're welcoming
024the extra heads in those classes we're going to have a whole section of it looks like depot students mr reeves met with them to kind of talk about the logistics not just you know it's easy but rotc is is nice because every grade level it's always first period well we wanted to make sure that with german and with the next program ag you can figure out how you grow with that you know because you don't have german one german two german three all in the same period like erotc and so they needed to be aware that they were gonna need to be sending kids to us at different times as we grow into this and they worked out all the logistics so the recommendation is that people approve the intergovernmental agreement as presented question discussion
025that entertained a motion to approve the intergonna governmental agreement between dupo and columbia for the german class i'll lisa schumacher yes tyson search yes adam humpkin yes tammy hines yes andrea corey yes craig meyer yes scott middle camp all right it passes on to the letter e which is the approval of the inner governmental agreement between duplo community unit school district number 196 and columbia community unit school district number four or the agricultural education courses this is uh very much like the german classes i i was invited to the ffa awards banquet so i got a little bit of a history lesson which was nice and our ag program actually our ffa started sending kids over to waterloo and that's how our program started and now we have our own program so we're hoping that
026we're going to bootstrap dupo into getting their own ffa program by having them come over and be part of ours so the recommendation is that we approve the intergovernmental agreement as presented for that one as well any discussion or comments can i entertain a motion to accept the intergovernmental agreement between drupal and columbia for the agriculture education courses again second seven seconds tyson search yes adam henkin yes tammy hines yes andrea corey yes craig meyer scott middle camp all right mr schumacher yes what the letter f is the approval of the school resource officer agreements this is another one of those diving eyes and crossing tees we don't have a fully executed document for this we have officer hopkins that comes to us and he's done a wonderful job and so this is just our
027resource officer i think is very top-notch and we're very lucky to have him and actually sign him up as quick as you can but then i entertain a motion to approve the safe court the school resource officer agreements thanks scott second second andrea adam hempkin yes tammy hines yes andrea corey yes craig meyer yes scott middle camp all right lisa schumacher yes tyson search yes the letter number g liturgy is approval of the 21 22 administrative practice evaluation framework kind of like the performance evaluation reform act administrators have their own needs for being evaluated this was a document that in line with the laws and all the codes and requirements timelines etc i've piloted it this year with the administrative team kind of want to look at what different stuff and work through the steps
028so what i'm asking is for the board to officially approve this and that would be our administrative evaluation any questions with that i entertain a motion to approve the 2021-2022 administrative practices evaluation framework andrea cory yes craig meyer yes scott middle camp aye lisa schumacher yes tyson search yes adam humpkin yes tammy hines yes letter h is the interval of the amended 2021-22 school calendar yeah this is um when we first did the calendar we kept trying to get clarification on election day we were told that it's election day is a holiday and the way that they passed the law was you have to take every november first tuesday off i said that there's no elections and anyway long story short we got it approved with it being a holiday as we were told to
029do and then we were told that we don't need to have that day off my recommendation is to actually make that an attendance day all this will change is it pushes everything back so even if we have the five emergency days we'll still be out before memorial day which everyone loves um but yeah i i say let's go to school on that uh first tuesday of november were there any other changes um just okay so the last day of the year at the uh election day did we look at labor day tuesday before this if you don't pass this then i've got a column and saying there's still no boss buddy i just wanted to make sure in case parents had written things down and didn't have any correct okay thank you for that note
030we are not then i entertained a motion to approve the 2021-2022 student i'm sorry wrong one school calendar tammy hines yes andrea corey yes greg meyer yes scott middle camp mrs schumacher yes tyson search [Music] hopefully leaving the edits in their health chair and being able to skim and skip and scan with the recommendations that you approve about handbooks is presented with gearing up for registration we want to be able to send this out to the parents thank you for having barney go through that because i think there are changes every year is that something we plan to do each year yeah it's it's an ipa gives out a draft um recommendations of what the changes are much like the iasb sends us more policy updates they do a handbook update and it's a little
031behind the curve because yeah we might i the recommendations that you see that we added are actually not recommendations based upon the current legislation that we could potentially see and come out of those 600 uh bills so in august there should be another one so there may be some things that we need to do an amendment to and notify parents but we won't know until august unfortunately and we've already done registration so um the changes you see there are consistent k-12 um barney did a deep dive on all of our for last registration and so the only thing that we changed was what ipa put out there so we have to have another vote um when courtney leaves the district and all this it comes on because we're approving the 2021 2022 if my next
032name is listed no because that'll just be it okay all right i didn't know if you have a vote because they'll go through and change the names in there okay let's start and then stuff like that so we don't have to vote no it's the it's the policy the thing dealing with okay yeah perfect [Music] and you can even do it through like a form on skyward that if we updated it and you wanted to have parents verify we could do it through a form that they could do online and so make it a lot easier cool any other questions discussions how would that entertain that motion to approve the 2021-2022 student handbook craig meyer yes scott middle camp all right lisa schumacher yes tyson search yes adam hempkin yes tammy hines yes andrea court
033yes under jay is established the public carrying date and time to amend the 2020 to 2021 budgets yes which you have um you'll have a budget at your table took place to be on review um we recommend that june 17th at 7 o'clock we do our hearing public hearing for the updated amendment budget and then we do the support meeting directly to follow when you look at this budget the budget summary is the page i always go to it talks about the revenues and all the expenditures and it shows you here the black or the red of note the budget that you've got here is 11 months we still have one more payroll to go through and we still have a couple more general state aid claims or evidence-based funding claims to come in and
034so um originally we passed a budget that estimated us to be about seven hundred thousand dollars for the education fund i reminded everybody that we had a budget that we passed originally the year prior that was at zero and we ended up 700 in the black and then looking at this and projecting i think we're going to be much closer to breaking even this year than thought to when you look at the operations and maintenance and you see one million five hundred and forty nine thousand dollars in the red i want to remind everyone that we saw bonds that were revenues last year we did a big project and some of that project was paid this fiscal year so the revenue came in last year we paid it this fiscal year yes we're in the
035red for this fiscal year but the money really kind of comes out as a wash so on the budget summary that's kind of the front page but if you go to the second page you'll see online 81 estimated fund balances and right now we're looking at very healthy fund balances but this is again preliminary and it will come to you again next month but we squeezed out pretty much everything that we have and putting it in there we're also i've been approving expenditure reports julie napier does a wonderful job in making sure that we can try and get all this stuff timed out because we have to do the payroll and then what we have to do is go into iowa's and do an expenditure report get that approved like she calls and says hey
036expenditure reports are there because once i approve it then the state will send us the money for those expenditures and so trying to get the money in before the end of this fiscal year important that is june 17th at our regularly and we would scheduled to make a motion to schedule the public deficit public hearing date time for june 17th beginning at 7 pm the director's capture board meeting following directly lisa schumacher yes tyson search yes adam hempkin yes tammy hines andrea corey yes greg meyer yes who's our items for action we're moving on to the discussion items the first one is assigned members to standing board committees this isn't an action but i would like to know who's going to volunteer for the board policy committee parent teacher advisory committee there is a behavioral
037intervention committee but really a lot of times that serves as the parent-teacher advisory committee even says in the board policy that those double duties there and then as i said before i'd like somebody to help me to look at insurance like we did the facilities last year there's a side project this is more of a housekeeping item the board policy says we're supposed to establish these committees whether we use them where we don't we need to have them in place in case we need them instead of just being more proactive so [Music] the diversity together for the community to see what we teach why don't we teach it well let's start with the board policy committee so we have adam volunteered for that one [Music] i can do that okay okay and then we have
038our parent teacher advisory committee i'll volunteer for them you guys are awesome i'm sorry who's the parents of your classroom i all right and then the behavioral intervention committee would you do something like that is there anybody that wants to help me with insurance [Laughter] nobody knows insurance better so do we even need a second person on that one i'll do that excellent thank you all right then we still have the safety committee tammy yeah during anything else everybody think of the committees we need to do or talk about i can't remember it seemed like they talked about another one it was diversity is that included in this one or is that a temperature the next one is really the only item i added to the agenda and this is for individual board comments when
039i joined the board if i had something i wanted to say it was always difficult to find a spot to put it in don't want to interrupt you don't want to put it in where it doesn't belong so i thought this would be a perfect opportunity for anybody to share your thoughts ask questions bring up topics basically foreign policy says we can discuss anything in fact we have to because of a meeting log we have to discuss anything first in public forum so i just wanted a safe space that we could open up the floor anybody wants to make a comment suggestion whatever this is it so i plan on having this on the jet every month so if anybody would like to how did the retirement party go uh yesterday it was nice it
040was actually probably around 50 some individuals that came and went yeah i looked on our school meet social media and there was also the uh it was eagle night at the ballpark so uh there was quite a few people that were there but i know that kim checked with everybody before we picked the date and everything was clear so it was you know one of those things but there's quite a few individuals that had attended that so but no it was it was good and we had both last year and right yeah yeah so that was nice i think you know we have more from last year than i think from this year almost but um that's a bit of good speeches yeah it's always nice thank you for talking about their colleagues some of
041the funny stories that they remember and good and um so who is invited to that is it just the current faculty do you reach out to other retired kids um it's just generally on a regular year it's the people who are retiring they can bring family members if they so choose and then our current staff and it could be edit all staff um so that's the way it's been in the past doesn't mean it can't be modified but that's just i as a senior parent wanted to um congratulate and accolade brian reeves on the graduation ceremony despite the weather despite everything against us he pulled it off and it was it was great and so as a parent of a senior that you know everything that we've gone through it was outstanding so i really
042i was very impressed just yeah it was great but no i was he you could tell he worked his tail off so i was very happy i heard a lot of comments that um they like the shark sweet graduation ceremony not the one that lasts for hour two hours the in and out get to the point you know and do the default and be done yeah i heard a lot of talk about that he got my speech we all have such diverse backgrounds and experiences and personalities and i'm just really excited for the direction of the of the school and the district and uh i'm expecting great things so thank you all for volunteering this is uh this job is not for everybody and close the page worth it but other than that thank you
043all for volunteering and do what you do all right we have nothing for executive sessions so that i'd entertain a motion to adjourn i think scott beat you up okay all right adam humpkin tammy hines yes andrea corey yes craig meyer scott middle camp all right lisa schumacher yes tyson search yes thank you all very much