001uh let's go ahead and get started could you call the roll for me please kimberly karen anderson here tammy hines here john wong here greg meyer scott little camp here greg o'connor lisa schumacher here all right we got it for them i want to say welcome to those folks that are watching us online i appreciate you tuning in or however you say that um and uh we have ms becker with us tonight so appreciate that as well on to public comments do you have any public comments oh we have one comment uh submitted to the board it was a series of questions regarding um ieps and how we were handling ieps during the remote setting and they're very specific regarding test accommodations etc so um i'm gonna ask that those questions be directed to ms
002gotcher so that she can individually address those concerns or get answers but then we will also follow up so if anybody has any questions regarding their child's individualized education plan or their then contact case manager at their school principal or mrs gotcher but we'll be sure to to follow up with the parent who has specific questions okay great thank you anything else no great on to item uh four and five our consent agenda do you wanna walk through that um you just get your board minutes your financial reports budget reports your expenditures your activity reports we've got resignations seven of them we've got no personnel to employ either support or certified we've got two leave of absences and then there are four approval extracurricular assignments so there's no vacancies currently okay that was a question
003um the pre-k refunds that i saw throughout the report are those due to a specific reason why we were funding pre-k and then we decided to start bringing in little groups of people and so we are doing the project and so those are the just the parents that pulled i guess also so yeah we kind of left it up to them if they didn't feel comfortable um we had a couple parents that said you know if our first grader can't come we don't feel like we should send our preschool kid but then i had 14 other families that were like thank you so much because we need daycare and preschool and so we felt like we could contain it down at the end of the building they're eating lunch and doing everything down there so
004um yeah i just felt it was the right thing to do to give them their money back any other questions on the consent agenda seeing then i'd entertain a motion to accept the consent agenda as presented it's a move motion by karen anderson a second boss second second by john long can you do a roll call vote for me please kim karen anderson yes tammy hines yes john long yes scott little camp yes greg o'connor fine lisa schumacher yes on to item seven items for action the first item for action is the approval of the chemical uh chemical bid for food service oh oh i sure did sorry about that hey hang on i'll put on my glasses i skipped the whole section here on to item six communications important presentations uh principles report um
005um i kind of just wanted to overall talk about how our trunk trade um this is the first time we've had to pull off a trump trade district wide um it wasn't without some hiccups that if we ever have to do again we might fix but overall our families were excited they the kids came with their masks on and were able to see their teachers so i think that was a huge a huge thing especially for the little ones that want to make that connection because they're not going to be able to do it in person so all the teachers had you know signs up or balloons or were just very welcoming and all the kids were waving and families were very appreciative i know some of them waited but they said we enjoyed the
006fact that we could do this so they didn't mind um i know at eagleview alone i only had five that didn't come and that was including early childhood so um yeah and most of them were on vacation and just needed to make arrangements the next day so it was great um and then [Music] you know we obviously had our first day of school today virtually so that was a new a new a new challenge and a new excitement i was kind of sad when i didn't have bus duty at the end of the day i'm used to like running out at three o'clock frantic on the first day of school so it was kind of weird but um overall was a success and i wanted to just thank um all the families because if they
007had a hiccup or they didn't understand something you know they they reached out to us the way that we had asked they used our um we have meetings for google meets that they can do office hours so they use that they called the office we were able to troubleshoot couple of them just had to exchange a computer so i mean i really think it went a lot better than you know was expected and our teachers have worked so hard um and just did everything they could for the parents today so i think it was a success for a first day um just didn't look the same i will say at eagleview we still had people coming and taking pictures which was cute it cute um so yeah that's all thank you mr pecker can i
008ask you a question so you earlier said something about pre-k and i didn't realize we had pre-pay going on yes so how was it determined to go ahead and do pre-k but not the rest because i'm sure parents are probably thinking wait a second that's the for-profit part of our business sure in that business but for a private part of the district how did we just take care of itself yeah yeah so we only have 13 kids um we're able to spread out so i think the fact that if we were going to have even on hybrid we were going to have you know a good 120 kids at eagle view let's say my building so that's still a huge amount of transitions um and so for preschool it's 13 kids and actually six of
009them are only four days because they chose four days and we were able to contain them so they're eating down there they're you know um staying in their room they're they're wearing masks and that was something that i did refund a family that didn't feel comfortable putting their little kid in a mask um and so being able to have the bathroom breaks the washing of the restroom the washing of the hands containing everything to itself is kind of where we felt it would still be good to provide to our families kindergarten screening that i talked about last time and even those guys were great but yeah it was cute today um you know they if it would fall down they would say put it on and they would put it right back up you know
010um i see you have that we're doing the lanyards you know and so that when they do eat it doesn't sit on the desk it's gonna so we're gonna work on that too um i think it's become their norm you know so i think that it's just you go out of your house and it's what you wear we had one tear you know one with a tear and that was it and um it was good you it was funny because all the teachers were actually like would find themselves kind of walking down like just like kids we hear kids you know and i was like i was joking that at the end of the day that we would all be like this on their room just to see some kids you know um so it
011was cute it was cute and i the families are very appreciative but like i said it's a it's small we were supposed to have 30. so i mean um it just worked out that some people weren't comfortable which i'm fine with you know um and so it worked out that our numbers were so low so i think that was also why we could go ahead with it okay on to any other questions from inspectors on to assistant superintendents report i just want to before i talk about remote learning just piggyback on what ms becker said um i walked around parkview today uh just peeking in on some of the google meet sessions but there was a lot of recording going on and it's now become instead of when we used to have state testing you'd
012be like testing and now it's video recording you know everywhere there's signs um but you know the teachers were very positive they had a lot of good things to say about the experience i did end up talking to quite a few parents of various age groups and everybody pretty much had some were impressed with the teachers organization their communication and just also how the kids are responding to it and how they are have a different vibe than what we did in the spring which is what we were hoping so very impressed with the first day of course we have technology hiccups here and there but everybody's working on those so these two days are kind of working out all those kinks so we can really kind of get down to business on monday uh the
013remote learning plan itself even though we have gone from a hybrid to remote that you guys looked at hasn't changed very much however it is updated on the webpage that you can see and it's just changing of some wording specifically to address when we are all remote so the remote learning plan that you initially saw was for those families that were opting into it or when they were on the hybrid section of the you know the remote component of that and so then we just needed to put some further details on this section or on this type of remote which means that we went in and we said okay this is what eagle view schedule looks like this is what park used so that the families knew what it was going to look like from
014day to day um and gave some very uh specifics for procedurals for attendance and what do they do if they're kiddos sick and all those kinds of things and then the buildings themselves put out very specifics for how their building was going to operate so there's a district one that just kind of gives a global picture and then each building uh sent out communications so as you know we have uh kindergarten through fifth grade is asynchronous and then six through twelfth is doing synchronous and both of those at the moment seem to be working okay but any questions um so we went all remote when the numbers were going up when what is the plan for going to hybrid what kind of numbers are we looking for that's going to be he's got something yeah
015he's got a whole section good question okay any other questions for dr stelling seeing then we'll move on to the superintendent's report all right uh do you need to update you we had one foia um stephen dublain asked us for the names titles emails and salaries of our employees we gave them the names and the salaries we did not share with them the emails email addresses of our employees so that was referred to in a timely manner so we've got that off summer projects hvac units are coming in big ones for the main main hall of the high school you know the line that kind of goes through the library when those come in they're going to start installing those they'll do them on a friday and saturday because we don't want to have to
016move cheap teachers that are in the building and whenever they put those big ones on those units they're going to have to use them roof works moving along nicely gutters and tuck pointing is going well mr reeves did go out and ask a gentleman to stop um digging the tuck pointing out because it was bothering the teachers they were kind of jackhammering the wall and it was a little loud because again we've got those signs saying videoing under progress so um but that's going well we're hoping to be done this month with our projects now to the key question return to school our enrollments 1940 um as of today lots of ends lots of outs it's really rather balanced um talking with dr costelli earlier we have a lot of people that move to home
017school i think that if you know looking at it with the copay we have more homeschoolers than we do normally and i i'm attributing that to the remote learning plan and just the situation of people going to school um right now we are all remote and we changed because of the numbers going up we were on a conference call today with the superintendents the regional office mr davis and the illinois department of public health our counties and randolph counties and saint clara's counties and right now the big worry is our numbers keep going up so the department of health is kind of focusing in on how to mitigate that and get those under control once that level's off it'll start going back down um once we get it starting to go back down and we're
018off those lists that's when we will say okay is this seem to be something that's going to continue and if it is then we'll go back to the hybrid plan once we get in the hybrid plan i'm i'm hoping to get all in this year i've had people ask me are we do you really think we're going to get back into school this year i'm still very optimistic i do think we're going to go back into school um the one thing that i will say and you talked about it a little bit on the call labor day is coming up we've got a big three-day weekend showing july 4th did not do the region well july 4th really caused a spike in numbers as everybody gathers and whatnot i'm hoping that labor day shows um
019much more of a level and not a huge spike because those are the things that we're looking at um we want the kids back in school i've said that so many times walking around today it was surreal it was one of the oddest it still felt like we were on something right you know we said at the end of last year you just didn't get the closure i don't know what to call the starting of school um but as an administrator when you're walking through the halls and you see the teachers and you talk to the teachers and they're having great interactions with the kids they're getting to see the kids the kids are excited the kids are seeing each other but walking through the schools and seeing the teachers sitting there at their computer
020you don't feel that interaction you don't see the students as the administrator and so um i'm happy that the teachers were enjoying it i'm happy that the kids were enjoying it i'm happy that it went well but i'm having a bit of a morning crisis through this you know it i missed it yeah um looking at our computers i mean we deployed close to 2000 chromebooks having just one or two in every building that maybe didn't have a camera working or whatnot is that the standard the um number of of people that logged in that morning and were calling saying i've got this issue and then they're getting rectified before second period outstanding fantastic um you know in hindsight as we talk about hindsight we probably should have told everybody after you pick up your
021computers log in go into the classrooms make sure everything's working do a little bit of quality control before that you know so really right now the state the illinois department of health is not giving any guidance as to when they should return other than they'd like to see the numbers level off they'd like to see us get out of the 8 area and once we can do that and hold that for a while we can start bringing people back into small groups and then go from there one thing i don't want to have um the schools that are in as soon as they close and go all the note it's like a snow day you know and i want to encourage the parents that if once we go back to hybrid we're going to need
022to be prepared because something could happen and the next thing you know we've got to go back to remote so we need to prepare for those moments i think that covered everything so i guess to answer your question about when we still don't know um the people that are best to guide us on that decision making aren't at the point where they're thinking about getting us back in they're trying to figure out what to do with the numbers that are going the way they are though well i wasn't thinking an exact time but just based on numbers like we're looking at to be at seven percent under eight so does that mean seven doesn't mean like four percent so people kind of can watch it bit yeah that meeting and i mean a lot of
023the metrics that they look at like they brought up the uh number of icu beds and they they brought up that's a hard number for us to look at because anybody in our region that needs the icu is one across the river and so they're not here that's not a good good metric for us in this region because of the hospitals across the river um we talked more about that percentage and that growth rate and being underneath that eight percent and then but they also said that that's more of a regional number that they're going at because even if we're less and we're doing pretty well in this county you know there's the other counties around us that we do move toward and move in and move around and so looking at it in regional
024we all have to do our parts to try and keep those numbers down and so going back in is going to kick those numbers back up so i think if i can jump in one of the questions that was asked and what i think a lot of people would like is some kind of rubric right give me this and i can check this box and i have this number and when i get this formula then that means we can go and it was asked a variety of different ways in our meeting and the answer all always was we can't give that to you um we would like to have that clear-cut line and nobody was willing to give it to us um and but they did try to explain to us the metrics for you
025know um they said the hospital beds and the things that other people may be using we can't use so um and they you know it really it gets into a very complex situation because our school is one long line at the high school you know and so in the elementaries the passing periods aren't as bad um at the middle school they're kind of they're they're in their wings so it's a one long line and everything you can make one side one way and the other side the other way but it'd be nice if the school was a circle and so you just went to your cla and everybody walked in the same because it's that passing when people are facing the same way you know they even say in your classrooms you're supposed to have
026everybody in line so they want the germs just going forward and you're passing it's a little more integrative and so depending on the size of the school depending on the year that the school was built and how wide their hallways are based on that becca code that was guiding the width of hallways based on the flow of traffic in your building there's a lot of individual things that you need to take into account so that you can try and mitigate for those contaminations thank you are you looking at another metric internally i know the the reason of looking at the positive test rate which to me is really kind of stupid because you're no one's getting tested we're not doing random tests we're getting tested if you think you have the disease one out of
027ten people that think they have the disease really have that means does not so i just think it's a really poor metric to judge our whole philosophy on i understand it's hard to come with a number of them yeah and you i'm comfortable in saying with a reading score i'd like to be at this area and i'd like to see this amount of growth and whatnot when it comes to health data i have a hard time um i know there's metrics and there's there's you know graphs and whatnot but i understand how the normal reader learns reading and what kind of growth you'd expect to see we talked about this they don't they don't have any school based metrics and they even said um they've added a question to their their contact tracing do you
028have a child in school you know and that's one of the things like if i get you know where have i been what have i done now they're asking you know do you have a child in school what school do they go to and trying to figure that out as well because looking at it from a county perspective there's no metric that really looks at it as a you know they can do a zip code but they can't really do it as does to the columbia people that have kids in school and columbia people and that's the metric that i really want to look at is are our our groups and so we are looking at you know like our athletics that are going on as our coaches going to get sick and trying to
029see is it spreading in those small groups like what's happening with the pre-k it's not that we're experimenting with these groups but it's we're trying to get people in and as we get them in we're going to watch them watch them closely and see what happens so that we can then maybe bring more people in that answer your question metrics are how we do any other questions for mr seeing none we'll move on to item seven items for action the first item is the approval of the chemical um bid for food service and this would be with the same company that we had last year got it okay thank you any other questions same then i'd entertain a motion to approve the chemicals for food service bid to go to industrial cell promotion by greg
030o'connor second bye second second by karen anderson you do a roll call vote morning please come on tammy hines hi john long yes greg meyer scott little camp yes craig o'connor lisa schumacher yes karen anderson yes motion carries on to item b consider applying employing short-term and uh short-term educational support employees did you want to talk yeah as we've discussed before we have two nurses when we need four nurses um there are some issues with our uh securing nursing staffs and we're working on that through the negotiation process however as we were looking to try and fill our immediate need which we do have we came up with this opportunity to hire this individual this registered nurse on a temporary basis and so the recommendation is to allow us to hire her it'll go just
031for this semester she will not be able to be employed with us next semester or for a certain time period after this because she is a temporary employee [Music] they are still doing all of the paperwork all of the physicals all of the the work that kind of got piled up from last year i want to add to we've had a lot of turnover in our nursing staff and particularly at the high school and so there was a lot that just was not done in terms of all the you know the logistics of just the running of a nursing office and so she has been you know in there getting it organized and then once that's finished we'll help out wherever else is needed but we're we're getting caught up i will say under this
032uh at will so as soon as we run out of work yes but honestly from the work that i see this semester and we're hoping to get somebody for the next semester as well and this individual's okay with being an emperor either yeah it's actually um you know her situation she had a position that fell through for whatever reason and um you know she might find another job she's a nurse practitioner and so that's what she's going to end up doing so i mean hopefully not that she could notify us and say all right come on [Music] any other questions from mr grody on the nursing situation seeing none i'd entertain a motion to um to let's see and entertain a motion that the board in accordance with the illinois educational labor related relations act
033115 illinois statute 52q employee jody janey as a short-term educational support employee in the position of registered nurse effective immediately through december 31st 2020 at an hourly rate of 35 per hour with no benefits and work hours determined by the superintendent i'll make promotion motion by lisa schumacher second bye second by karen anderson will call vote for me please john long yes greg meyer yes scott middle camp yes greg o'connor lisa schumacher yes karen anderson yes tammy hines yes on to the next item on the agenda the approval of the 2020-2021 budget display you have a copy at your places um i will say as you review it the term that comes to my mind is sticker shock okay this is the worst case scenario this is the um most ugly i could think of
034the revenues and the most extreme i could think of the expenditures this year it's been tough planning for all the contingencies trying to do a budget for all the contingencies is also tough that said you will see that the education fund 510 has quite the deficit however i will also say that um i looked back last year and at the beginning of last year we passed the budget that had it was going to be in the black about 73 and it ended up when we amended the budget to be in the black seven hundred and fifty two thousand dollars so this deficit um of seven hundred thousand dollars is actually probably going to end up even okay um there are still technology things that we need to do there are still uh some staffing issues
035that we've got going i mean there's to say that our world is in flux right now is is an understatement so when you look at the budget please call me um the other thing that i say that those numbers that i talked about with the ultimate is on page two page two of the budget where it creates down all the funds you'll see the revenues you'll see the expenditures and then you'll see the expectation of a deficit or a surplus on page three all of our fund balances end up being positive and so when you compare this budget to other budgets of the past we are roughly equal i'm going to spend more time kind of digging into it this month and really kind of looking at and comparing all the little line items but
036from the big picture as we go through and we did the revenues and the expenditures and we looked what we spent last year we look what we've done last year we made adjustments to try and be very conservative we came up with this bunch if it's now on display and uh it will be amended at the end of the year questions concerns comments please direct them to me but i don't expect you to read them establish date and time for 20 20 21 budget hearing we need to have this budget on display for 30 days and we normally do this during the regular schedule board meeting in september and september gets moved to the fourth to fourth thursday instead of the third because of the three days and you know looking back we had normally
037or we have done at least the last three years i looked back we actually had this budget hearing at seven seven pm and the the meeting the regular board meeting immediately following so i know i think there was a suggestion for 6 30 but i think everybody else is good with that we just have it at seven like we normally have done come here do that and then we just go into the regular report meeting yeah he's going to suggest seven just because everybody's in tune to seven o'clock and people that are coming online will be looking for us at seven o'clock and then that way we don't have 10 minutes or 15 minutes or however long lag between that and then all right so i'd entertain a motion that the budget hearing be set
038for 7 p.m on september 24th immediately preceding the really scheduled meeting for september all second promotion by tammy hines second by john long do a roll call vote for me please kim greg meyer yes stat little camp yes greg o'connor lisa schumacher yes karen anderson yes tammy hines yes john long yes on no motion carries on to the next item on the agenda is approval of the first reading of ford policies the press issue 104 those are in your board packet again these are this is the first reading so does anybody have any questions about this at this time seeing that and entertain a motion to to approve the first reading of the board caller or policies as presented second bite karen anderson roll call vote for me please tim scott little pants yes greg
039o'connor lisa schumacher yes karen anderson yes tammy hi yes john long yes greg meyer yes motion carries on to the next item on the agenda is discussion items i didn't have anything here and board president's prerogative i really i just want to say first day of school like you said it's different way different but i've had to i had had some good feedback today already from a few students and parents around them so i appreciate everything you've done on to [Music] item on the agenda is item 10 an executive session i'd entertain a motion to go into executive session for the purposes of the appointment employment compensation discipline performance or dismissal of dismissal of specific employees of the public body or legal counsel from public body including hearing testimony and a complaint lodge against an
040employee of the public body or against legal counsel for the public's body to determine its validity and also into the executive session for purposes of discussion of collective bargaining items do i have a motion to go into the executive session as i've stated emotion motion by lisa schumacher second bye second by gregory connor kimberly greg o'connor lisa schumacher yes karen anderson yes tammy hines yes john long yes greg meyer yes scott middleton yes for those folks that are online right now we do have items possible items for action as a result coming out of closed session so if you hang if you want to hang out and wait for us to come back we may have a few things to go through all right we're coming back out of closed session it is 8 15
041pm on the 20th of august and we have items for action coming out of closed session item 11 items fraction as a result of closed session i'd entertain a motion to temporarily reduce the work hours of educational support personnel here we go i'm sorry and entertain a motion that the board approve of resolutions temporarily reduce the work hours of the following educational support personnel to zero work hours as a result of unforeseen reduction in the student population pursuant to section 10 23.5 of the illinois school code the the names are as follows edward henke elena schaefer lisa scott sandra dressler sanders judith carter christina scheibel steve ray nancy nichols jan tune kelly hoffman cynthia friedrich david gumersheimer joe truckman sean wilson williamson nikki nolte sarah karen gross laura fitch john jeske michelle swann kathy walker
042cindy ragcheck john kramer susan garland pauline dowell sharon kneesack karen eckerton rebecca fields amanda hower deb heine deb bollinger and tracy mclaren do i have a motion motion by gary o'connor second thing second by karen anderson karen would you um do a republic for me please karen anderson yes tammy hines i have one of these people as a tenant of mine so i'm going to abstain john long yes greg meyer i also have some employees and comments on who are referring their upstate is that middle camp yes greg o'connor mr schumacher yes the motion carries on to the second item on the agenda it entertained a motion to approve brad goacher as the district treasurer it's a part-time position motioned by john long second bye second by lisa schumacher did you roll football please parents
043tammy hines yes john long yes greg meyer yes scott middle camp yes greg o'connor this is schumacher yes aaron anderson yes okay on to item 12 adjournment let's entertain a motion to adjourn i'll make a motion motion by tammy hines second five i'll second second by greg meyer can you do a goal photo for me please john long yes greg meyer yes yes lisa schumacher yes karen anderson yes family hines yes motion carries and we are adjourned thank you all for joining us you