Board of Education Meeting 12/20/16

001Good evening everyone. Welcome to the December 20th, 2016 final meeting of the our our school year. Um I would like to ask everybody make sure that their phones are silenced. Notice the uh the locations of the emergency exits. Um, over the past couple of days, there have been a a rash of attacks o around the world, and I'd like to have a a moment of silence for those those victims. But more importantly, I'd like to have a moment of silence for the children of the world who are going to be sitting in places like St. Jude's and Shriners who won't be home for the holidays. So, if we could have a moment of silence, please. Stand for the flag salute. Pledge algiance to the flag of the United States of America and to the republic

002for it stands one nation indivisible with liberty and justice for all. In accordance with the provisions of the open public meetings act, a public notice of this meeting has been sent to board members, all district schools, the Herald news, the trends, the record. AIM West Milford, I guess we can take that one out. um the messenger, West Milford town hall, county superintendent's office, the board attorney and cable vision of Warwick and posted in the administration building. Copies of the board meeting calendar resolutions were provided to all local media, town hall, township library, and all district schools. Can we have roll call, please? Mrs. Francisco, Mr. Bailey, Mr. De here, Mr. Drew, Mrs. Dwire, here. Mr. Foody present. Mr. Yuber here. Miss O'Brien. Mr. Robbins. Mr. Schulz here. No quum. One. Would you mind reading the

003Oh, the resolution for executive session. Sure. I move to approve the following resolution. All the floors going to the executive session for approximately 60 minutes for the purposes of discussing bibs uh personnel negotiations and matters of attorney client privilege. The executive session minutes will not be released until such time as the privilege of of confidentiality is no longer happen. Just just to clarify, you should put a time on that because otherwise it's right now 9 p.m. Okay. Second. Okay. Um all in favor? I. Any opposed? Okay. Um, was that Yeah. Yeah. Yeah. Um, superintendent report. Dr. Inamone. [Music] Good evening everybody and happy holidays to everybody in West Milford. Uh last month uh at our last board meeting we discussed uh the idea of student recognition. Uh are we doing enough? Can we do more?

004And the answer is yes we are doing a lot and yes we can do more. So uh we met with the principles over the last few weeks the supervisors and we asked them a simple question. What are we doing to recognize achievement? What are we doing to recognize excellence? uh and the the administrative team gave you some some small examples we're going to be sharing with you this evening. Um for example uh and I'll give you a couple from each level. At Apua they have monthly character assemblies which include awards for students. These are full school assemblies. Uh they have their end of the year awards assemblies and they have assemblies and special events such as girls on the run or other notable achievements. At Upper Greenwood Lake School, they hand out bear pores for

005great deeds and acts of character. They have character bracelets, golden shoe awards, which I believe are classwide, uh, end of the mark period and end of the year awards assemblies, as well as a very, uh, visible presence on social media where they acknowledge the, uh, feats of, uh, outstanding achievements from our students. At Makipin, they have a citizens of the month club and they get rewarded with a trip to Applebees for lunch. Uh, the principal handdelivers the honor roll certificates during home room every marking period. They have a character education wall where if children are caught being good, their names are on the wall. At the high school, they have certificates for students in various disciplines such as honor society for world languages. They have national merit scholars, citizens of the month, and they also

006use social media very well to publicize our achievements. In addition, we have for the board here, members of the public on the side, we have some newsletters here tonight, and these have all come out since our last board meeting. We have the athletic high school newsletter, which is for the fall season. We have the fine and performing arts newsletter, which is their second marking period newsletter, and we have our West Milford High School monthly uh newsletter as well. So, those get shared in our website. There's copies for each board member. There's copies for the public and they're very wonderful ways to get the positive news out about what we're doing. All right. So, I've also asked uh our athletic director, Mr. Treniccasta, to come up and maybe speak about this new newsletter. This is the

007new endeavor you started this year. And thank you very much. First edition looks great. Thank you. Thank you so much. Um, thank you. I'm Joe Tranosta. I'm the athletic director at the high school. I'm also the supervisor of physical education, health, and driver education. Um I want to thank the board um for this opportunity to present um as well as our central administrators who um really advocated for our athletic programs. Um this is my fourth year now in the position and um getting opportunity to really reflect on on our programs at the end of each season and plan for further seasons is really important. I promise to be very very brief. Um this newsletter is available online. Um so basically if you go to the website um as BARS has up there on the right

008hand side you see athletics tab you click on that and all things related to athletics are on this website um the first link is a link to the full athletics newsletter so you can get it electronically so I'm certainly not going to take more than just a few minutes I'm certainly not going to read through the whole newsletter it is available there for you but we're excited to put this thing together I want you to all know that this is a collaborative effort each coach is responsible for their team page And as you scroll down, um, you will see that there's a champions page. We were very fortunate this fall to have two PT county championship teams. Our field hockey team won the P County championship as well as our gymnastics. In fact, um when

009you talk about student recognition, one thing that was really fantastic is our field hockey team was also recognized at the Pate County Freeholders um most recent meeting um on December 13th and Coach Provost and her coaching staff and her athletes were invited there and that was a really great event. So, congratulations to them. I'd also like to note not in this newsletter um is that we like Dr. Anamon mentioned, we talk a lot about character. You know, in athletics, everyone wants to know if we're winning. Um, but it's also you can redefine success and how you treat people and how you treat people in your community. And we try to do that. So on every team page, if you go through this at a later date or tonight as you're thumbming through, you'll find that

010some that each program is doing something that relates to the community character charitable events. Our gymnastics team is um has been nominated by our school of character committee to actually apply for a promising practices award. um as our field hockey and cross country teams have won last year. Um our football team has been encouraged to to apply for a promising practice award as well. So as you scroll through, you can see that there are a lot of different accolades and things like that that we like to promote and we really appreciate the support uh of the board and our administration. So thank you so much and have a happy holiday. [Applause] Thank you, Mr. Trancasta. Next up, I'd like to invite a representative from the VFW Post 7198, Mr. Bill Johnson, here to present an

011award for the Voice of Dem the annual VFW Voice of Democracy essay contest winner to one of our high school students. Thank you. I'm Bill Johnson. the commander of post 7198 of the local BFW. Uh we are the people who do the fighting and we're responsible for you being allowed here to have a meeting in a public forum. Um we've been participating in this program, the Voice of Democracy, which for years it's a national program. The top prize is actually $30,000 scholarship and there are levels all the way up from here. It goes to our district, to our state, and then to our uh national competition. Uh all of the people who win at the state go to Washington DC for a week on the BFW and uh then they go to our final uh

012um convention where they are awarded and they get to meet the president and also so it's a a very valuable tool for the students. any students can participate and we have great participation here in West Milford. We've had some fine winners. So, uh I understand that only our first place winner is here. Um Alex, [Applause] we have a a bunch of stuff to give to Alex. And uh we'll start out with uh the uh plaque indicating his first place. This is my uh senior vice commander uh Sans. Congratulations. Okay, we have um some a patch and a pin that you can wear. And this is my uh chief warrant officer, Marine. We forgive her for that. He's just jealous. Pat is our our senior veteran and our uh decorated war veteran. And he has a

013uh medallion. I know you deserve and you have to wear this to your prom. It makes a great uh keep. And and last but never least, my quartermaster who hands all the money has a token of uh our appreciation and your achievement. Um I'd like Alex now if uh it's okay with you to read his uh winning composition. He's already been submitted at the district level uh to compete against all of New Jersey. So Alex, thank you. As an active and upstanding citizen within my community, there are many roles to take by which I can better myself and my community. I have been granted as an American of these United States rights that many others around the world will never experience for themselves. However, if a group were asked how they believe they are being

014active in their community, a number of them would undoubtedly answer voting. However, for a high school student such as myself, currently unable to voice my opinion through the right of suffrage, what is my role? What is my responsibility to America? My responsibility to America is therefore deeply embedded in my own backyard and in my community's activities where I can lend service hours to our local needs. For me, this involvement takes the shape of Boy Scouts. As a Boy Scout, I have traversed the ranks all the way to Eagle Scout because I know that my action and volunteerism will benefit my community and thereby my nation. The rank of Eagle Scout itself requires scouts to formulate and take action on a service project. The only requirement being that it must benefit the community in one way

015or another. Putting aside my accomplishment of the rank of Eagle Scout, my Boy Scout troop and many other Boy Scout troops across our town and across our country work to better the common good of their own individual areas. My troop volunteers monthly at our town's blood drives and often volunteers our scouts to make the flag presentations at important events of the community such as our town's marching band tattoo performance. The troop calls upon scouts to put service above self. My responsibility to America is to ensure that my community benefits from my actions and grows and develops as a whole. My responsibility to America continues through school events and therefore school run sports events. I take part in my school's cross country team not only because I enjoy running but also know because also because I

016know I will b I will become an improved citizen because of it. It allows me to represent my school and community in the process. My team takes part in values valuable service activities as well such as clothing drives and being involved in townwide events such as this year's color run. My responsibility to America is ev evident in such scenarios as the clothing drive where donated goods may be necessary in other parts of the nation or even the world. I do my best to be involved in activities such as these so that my actions will benefit my community which in turn will help my nation. As I have already mentioned, my team is involved in townwide pastimes as well, such as the color run, which was a new initiative this year requiring our team effort in

017order to strengthen and make known this beneficial event. My responsibility to America, although I may not be able to vote, is still an essential idea that I must safeguard as citizens of this of the United States of America. I must work to be involved in my community and my nation and to better myself for the ultimate goal of bettering my country. I must also work to better my nation for the numerous generations of Americans who will come after me as many before have have already done. In the words of civil rights leader Barbara Jordan, "Let each person do his or her part. If one citizen is unwilling to participate, all of us are going to suffer. For the American idea, though it is shared by all of us, it is realized in each one of

018us." Thank you. [Applause] I'd like to thank the board for supporting our program and uh the high school teachers and the executives who helped push the program through. And uh we will be back next year with uh more awards. Uh we're getting tired of seeing Alex's name on everything. So we're we just did his Explorer Scout the other day. So, congratulations, Alex. And thank you, board members. Thank you. [Applause] Congratulations, Alex. I didn't realize you were a regular at these meetings, but congratulations again. And thank you again, uh, Commander Johnson, and for your Thank you for your support, and thank you for your service. Also like to thank Oliver Pixonicle, our social studies supervisor districtwide for helping organize this program. Next up, we have our monthly progress towards district goals. Uh, a couple couple bullet

019points I'd like to get out there. Um, we mentioned briefly in November that the district was accepted into the AP Capstone program for 2017 18. Our teachers and administrators have been busy taking site visits to other schools that are one, two, or even three years ahead of us already. So, schools that are in years two, three, or four of this program, we're visiting. We're visiting, I believe, High Point Regional tomorrow. Um, and we're getting some ideas of what works, what doesn't work, any pitfalls to avoid in year one, and if there's anything we could do to our master schedule to help facilitate this program. So, uh, no changes now, but we're still looking at making this a very successful year one. Um we're planning to include a one to one computing component to this researchbased

020program. So if for example we start next year with grade 10 in a 2017 18 school year we're looking at one section of research AP research in grade 10 for maybe 12 to 15 students that we anticipate joining this program. We'd like to keep it consistent. We're basing this on the college on the university model where it's a little different from your typical high school class. This is much more of a research based class. So if you've been on a college campus anytime recently, every student has a laptop. You won't see a piece of paper or a pen anywhere and and that helps them with their research. It helps them get their notes. So we're hoping to include a onetoone component for the AP Capstone program for September. So that that would involve as many

021students as we have 12 to 15 students plus two teachers uh a Chromebook for each of those uh people and they're about $250 each. So um we're leaning towards going down that model that seems to be working very well. Um and again we're looking to start in September in grade 10 and then in 201819 grades 10 and 11. So we're going to start with one grade and then move it up every successive year. So, it'll be grades 10 and 11 eventually, but in year one, it'll be just for sophomores. Also, we have uh been analyzing our 2016 park scores, and we're trying to develop strategies to improve them across the district, grades 3 through 11. Um, we're purchasing some additional park prep materials that will support math support that will support our students in math

022uh for this school year, and we're looking for a more comprehensive plan for next year as well. So, uh, we hope to have something to announce over there after the new year where we can, uh, do something for this year's, uh, test scores 2017. Next up, earlier this year, we instituted the pay for it program at our elementary schools for our lunch program. And pay for it was the last piece. We started this year with the uh with the swipe cards and the pin the pin numbers at our elementary schools. We've had them at Makapin in the high school and earlier this year we brought it down to the elementary schools for K6. The last component was to roll out the pay for it and we did that right around Thanksgiving time this year. So

023now the parents have the ability to autofill their child's lunch account with the credit card or a check so they know how much is in there at all times. Gives parents a little bit more control over their children, what their children eat, what they can order in a classroom. So, we're that was successfully rolled out last month. Um, a few weeks ago, we accepted the retirement of our auto shop teacher at the high school and we are posted for that position, but we are having difficulties filling it. So, we're obviously have a strong online presence for that spot. We're also looking to advertise the newspaper to fill what is a very valuable position for us, but also a very difficult position to fill. So, uh, I'll update the board a little bit later in the

024school year on our progress towards that spot, but we do have an open position for auto shop, and we just found out today that the position is going to be open a little earlier than anticipated. We were looking at September of 2017. It's going to be a little bit sooner, so we'll have an exact date uh shortly. Uh, we have one student suspension to report since last meeting. Uh, one student at the high school was suspended for two days out of school. That was in uh early this month. And then before I pass it off to our student representative uh I would like to thank we had two interim principles serving this fall at at Paradise Snow. We had uh Mrs. Hart and here at Westbrook we had Dr. Ober. Uh and I know they're

025not here, but I would like to thank them for their service and their contributions over the last four months. Uh they did a wonderful job and we're going to miss them greatly. Uh Mrs. Hart just emailed me. She gave me a note she'd like to read me to read out loud to the board. So, dear Dr. Anne, Mr. Novak, Miss Francisco, Dr. McQuade, and members of the board of education, I would like to take this opportunity to thank each and every one of you for entrusting me with serving as interim principal at Paradise Null during the fall of 2016. I have truly enjoyed working with the staff, students, parents, and administrative team. Throughout this time frame, Mrs. Miller and I have been communicating in an ongoing manner in order to allow for a smooth transition

026upon her return. As you know, Miss Miller returns to the office on January 3rd to continue more of her great work. I would like to wish you all a wonderful holiday with your family and friends. I wish you a great end to this school year and I certainly look forward to hearing more wonderful things about the West Milford public schools. And I did speak with Dr. Over today. She shares pretty much the exact same sentiment of this notice. So, she also thanks the board and she wishes everybody a happy holidays. So, so that's all for my report. Uh, Mrs. Hogan, do you have something for us? I do. Um, these past couple of weeks have been very, very busy at the high school. So, to start off, uh, we recently had area band auditions um,

027within the wind ensemble and symphonic band at the high school. Um, it's an area competition, meaning that people are auditioning for spots uh, in a regional um, orchestra and people had to audition. and we had approximately 12 kids get in. Um myself being one of them. So, we're very excited um for the concert. Thank you. In um West Milford's Model United Nations um team went on November 17th through the 20th to Princeton University to compete at their model United Nations conference. And myself and Ryan Gillan were one uh best position paper and there were some um vocal um commendations for kids um that were from our team. 108 people donated blood um in our annual blood drive. So approximately 67 pints were collected. Um on November 16th, the green team started a free school supplies

028closet. So anyone is welcome to use slightly uh used school supplies. Um the annual food drive which was run through the varsity and interact team uh was a very big success. Food was donated to three local pantries and Mrs. Port's AP government and politics class um donated the most. they get a free bagel breakfast this Thursday. Um, November 7th was a uh was career day, so that was a success as well. December 8th was on-site decision day. Um, that was a very exciting day. I got to see some of my best friends actually get accepted to their favorite colleges. So, that was exciting. Um, many, many students got accepted. Um the wood shop classes along with biology classes, AP environmental science, geometry, and CAD classes made boxes for birds, bees, and bats um like habitats

029with on the property of the school. And classroom close-up came on October 24th to actually film this event and it's going to air in January. Tonight is open mic night at the high school. Um so students are reading their own poetry and their own short stories for their peers. Uh the choir concert uh was in mid December and it was spectacular. I can attest to that. I went and it was wonderful. Um, Mrs. Denna, the AP literature teacher at our school, organized a parent book club and it's currently ongoing. The Italian and German honor societies went to lower Manhattan to visit the Tenement Museum as an extension to a lesson on Italian and German immigration. Social dance uh underwent dances around the world in which students learned different types of dance moves uh from different

030countries and they performed them for their peers. Um, senior choice awards was uh was a success with performances from seniors the West Milford jazz band, West Milford pit percussion uh section and the high honor role just recently had their bagel breakfast. So that's all that just happened these past couple of weeks. And upcoming we just have spirit week. Um so tomorrow's ugly sweater day. I'm very excited for that. Um we have a band concert on Thursday. Uh the door decorating contest is also this Thursday in January. There's alumni day and there's a pep rally this Friday. So, I know that was a mouthful, but that's everything that's going on. Thank you very much. Okay. Um, Mr. Novak, your education report, sir. Thank you, Mr. Foody. And going to uh Good evening, everyone. Uh, I was

031planning on keeping it short, knowing that we were going to get to the auditors. I didn't know that the superintendent was going to take twothirds of my report. So, it's going to be even shorter than I uh anticipated. So I appreciate appreciate that. However, I will elaborate on the uh AP Capstone um site visits. We've had we've completed uh two visits to to two other uh school districts. One being the uh Randolph public high school and also more recently to to Livingston. Uh Livingston was not an AP uh designation, but it's a um school district that uh has a progressive uh high school schedule that we are interested in seeing in action. Also, we visited to see some of their uh STEM capabilities and the things that they're doing. So, it was a was a

032tremendous visit. Uh both visits that we've completed, we've had some uh a mix of administrators and and staff members who've able to see these schools in action, see these progressive schedules, see these programs, and and really be able to foster some great conversations. Tomorrow we are scheduled to be at uh High Point High School uh which that is also a a school district that has uh I think they're in year two of their AP capstone program and they also have um a a different scheduled structure than West Milford with a with a similar similar dynamic. So we've got a team of uh team of people waiting for us in High Point who are going to uh meet with us and and talk to us about the program um things we can expect and and things

033we can uh work on in the meantime. I also wanted to take a moment to report uh the week prior to uh Thanksgiving week, we had our American Education Week where we invite uh parents into our schools to uh visit our classrooms. And I just want to uh read out some of the success that we had at each uh elementary school. We had approximately 120 visitors. That's that was on average. Some a little bit more, some a little bit less, but right around that number for each elementary school. At the middle school, we had uh 60 parent visits. Uh, and at the high school we had none reported, but I believe anyone who came was in disguise so that their kids wouldn't see them um entering. It's a little little different uh process for parent

034visitation day at the high school. Um, so I just want to report out on that. I also want to say thank you to the community for um our maker space donations. Uh just before Thanksgiving, we sent out a uh invitation to um off to collect some supplies for our our school maker spaces and we've had a a very good uh response to that. Uh one of the things that we've been been hearing about um I guess some concern about where to drop those items off. So we're adjusting the website to to say that it's just that at any any school is uh willing and and ready and knowledgeable about accepting those donations. So, we've received everything from um Legos, paper towel rolls, tin foil, uh cereal boxes, all all types of things that kids can

035use in the maker space and build and create and and enjoy. So, I just want to say thank you to the community for that. Um I wanted to also acknowledge Mrs. Hart and and uh Dr. Ober for their for their time in West Milford. Uh Dr. over, for example. Um, you know, she's she's got a few days left, but today she was a a a model of perseverance as she sat through my 5-hour meeting with elementary principles and supervisors uh to really get involved and and talk about some some of the things that we're doing to to work uh within the school district for the new year. So, she was there as a as a model for Dr. Schwarz, who is the incoming Westbrook uh principal. also was able to to sit with her and

036be able to um go over some some items for the future. So, we we're very excited about that. Also want to acknowledge the rest of the principles and supervisors for enduring that meeting today. Um it was brutal, but we we got a lot accomplished. Um uh in the future, I'll give more breaks throughout, but it was uh it was in Hillrest, which the temperature could go from 60 to 90 in a in a short span. So, it was it was good. Uh one one of the major concepts or topics of that meeting today was the um one of the discussions we've had in education committee or in uh subgroups around the district is trying to build greater consistency amongst our elementary schools. Six elementary schools, neighborhood schools, 88 square miles. How do we build and

037develop that trans uh that consistency? So that was a main topic of of our work today is is working toward having a more uniform and consistent approach in the things that we uh and the things that we do. And that ranges everywhere from schedule structures to how we're implementing to homework offerings, classwork, just a wide range of of areas that that we think we can grow in terms of consistency. So I just want to say thank you to those professionals who are with me today. Um, I believe that's it. Thank you. Thank you, Mr. Novak. Um, Barbara, we have special reports and correspondence. And I see we have two visitors out in the audience. So, yes, Mr. Foody. Um, Mr. Feroli and Mr. Ferry will uh now give us Steve. Thank you. I had a

038couple of questions about the education report. Did we uh write letters to the kids who were invited to perform attorney? Outstanding. I think based on on what our student record said, we should also be sending letters to the kids who went to the model UN and obviously performed extremely well and the kids who who auditioned for region uh band and were accepted. I mean those are just outstanding things to do. Well, thank you. I'm really pleased to hear that. We're good. Okay. Mr. Furry only. Mr. Furry are here to present the um annual order for the school year that ended June 30th uh 2016. Good evening all. Good evening. Evening. I'm Mr. Foli and this is Mr. Furry. I'm the good cop. He's the bad cop. Um, if you recall last year when we were

039here, I had two concerns. My first concern was we were looking to sell bonds, $6.5 million worth of bonds. And in July of 2016, we went into the bond market and we received an interest rate of under 2%. And frankly, we nailed it. We did a really, really good job. Part of the reason is that good old, it's always great to be lucky. the markets have been low for a long period of time. Uh Federal Reserve just raised rates last week and they're probably going to start moving rates up higher. So, we did hit the market at a at a nice time. But also, what helped us a lot was we have a very strong credit rating. We have a double A credit rating. The higher the credit rating, the lower the interest you pay.

040We are a double. We're in the double A's which means we have a higher credit rating than the state of New Jersey. So that helped us a lot. But it it is so does every other state. If if you start I I remember growing up and being in college, I had no clue what a credit rating is. But more and more if you look at the newspapers, you'll start hearing states and cities and towns throughout the country are in trouble. for us to maintain a double AA credit rating uh I think reflects well on the community. We were able one of the reasons we were able to maintain it is because our surplus as you know in the last couple years has been very good. Uh when I was here last year, my second concern

041was that if we used all our excess surplus, which you're required to do by law, that we don't put ourselves in a position that this year our surplus would be down. Uh Tom's going to review the surplus with you and I'm happy to say we generally put back uh everything that we used last year. So that will help you in your guidance on your 1718 budget. But as you're preparing that budget, you don't want to use too much surplus that puts you in a bind for 1819 because when you're preparing a budget, you always have to look at the impact not on the current year, but what's going to happen the year after. So Tom reviewed the surplus, but we did put it back and I'm I'm pleased to say that. There are a few

042minor comments. Generally, uh you're a very large district. You have tons and tons of state and federal compliance you have to deal with. Uh the paperwork is remarkable uh overwhelming at times. We are required to comment on every little thing. You you know we've been up here before and we made comments in which we've overcharged or undercharged for two bucks, three bucks, four bucks, which for a budget our size is totally immaterial. But to comply with the regs of the state, we had to do it. So Tom will review uh the surplus, the comments, anything else you may want to say, then we'll be available for any questions. Tom, uh so you received two packages. One was one is a CAFRA comprehensive annual financial statement. That's the bigger document. The other one is the um

043auditor's management report. That's like um I like to call it our little report card. It basically goes over what how we what we have to audit and any comments or recommendations. So why don't I do those first? Um on the comments or recommendations, uh one of them is on on the food service um area and the other one is on the um ASSA. 99% of my mis uh schools have either student body uh student activity as or cafeteria related comments. This is kind of norm. Um so on a RTOR scale of of 10 being the highest these are about a two. Um but unfortunately as Chuck said especially when we do the food service we work for the state and the federal government. So there is no leeway whatsoever. If we do find a problem

044in our sample we have to know it. it note it. It goes in the back of the management report as an as a plus or minus error. And um so I got to comment on it. So the first comment I have if you have the management report is on page seven. Um in October, November and December free and prepaid meals uh served were overstated. Okay. So what we do when we audit ve very briefly is we look at the number of meals and the number of meals claimed to the federal and state government. Based upon the number of meals claimed we get reimbursed. So we make sure that you're not not overstating or understating. Um so that's how the comment goes. And what we do is we in the day we used to check cafeteria

045tapes. that we've got some machines that actually spit out the reports, but we did have an under overage. Um I do have that actually number. The um the difference based upon our the number of meals claimed in total were 250,000. Um we tested about 77,000. Um, and our difference was $1,700 or 1,700, 1,700 um items, which give you an over under claim of $795. So, you can see it turns out um not to be, it sounds like a lot, but the uh dollar amounts aren't that great. I've never heard the state ever coming back to ask you for this money if it's over or underclaimed. Um it's just the difference. If they do, the USDA will get a hold of us and we'll deal with it. Then on the ASSA, that's the student activity count

046as of October 15th. Um the SSA was put in place about maybe 10 years ago, 15 years ago, and it was supposed to be a a tool for state aid. It's never and and they required the school district to put together tons of documents, put this thing together, a snapshot as of October 15th and for us to come in and do the audit because again it was going to be based upon your state aid hasn't been there. Our our state aid has been flat for the number of years but we still continue having to do the audit. So the comment in that are there were three students not classified in accordance with their free and reduced lunch applications as of the October 15th deadline. So we checked the free and reduced lunches and uh those

047to an at risk category and there was only three of them. So that's all I have for the comments. Any questions? Okay. Yes sir. You said that you work for the state and federal government. Are they paying you part of this order or are we Well, I guess mandate. Yeah, exactly. Well, I mean, yeah, if you look at the state, if you look at your budget, yeah, there's a lot of state aid that does come in. But no, um, they give us compliance supplements. They say, "Okay, auditor, this is how you have to look at it." Just like we do t your title, your IDAS, they give us compliance supplement and they tell us exactly how to uh do the audit. Okay? We can't freewheel it. Okay. As Chuck mentioned, um I'll talk a little

048bit about the um excess surplus calculation and your fund balance. Um again, it's the excess surplus calculation is in the back of the management report. Um and then based upon that we decide whether or it decides again it's a state formula that we just inherit and we just pop it into this report. It's on page 15 of the management report. Um it starts off with your expenditures for the year. does a bunch of adjustments, comes up with the total adjusted expenditure number, multiplies that times 2% and you come up with the magic number of let's see this year it was 1,422. Your total fund balance is made up of multiple layer layers. Um your total fund balance this year was 4,362. Of that 433,000 were encumbrances. Those are purchase orders as of June 30th that

049haven't been paid. So what we do out of that 4 million3 is we take that money out, put it in aside because we know that's money that's going to be paid out. Um we have le uh excess surplus designated for subsequent years expenditures. That was basically the excess surplus from prior year that we had to put in this year's budget to um balance the budget. Um we have other restricted balances which are uh capital reserve and uh emer um I'm sorry capital reserve and a maintenance reserve in the tune of 1,ion571 and then what we do is we have unassigned fund balance for semi that was um the one program that we had um and then actually to to the fund balance this year, we we had some excess besides the excess surplus, we took

050some of our regular fund balance to balance the budget that was $270,000. And now we're left with excess surplus that was generated from this year uh 2,940. That money has to go towards your 1718year budget uh to offset taxes. So basically it's the state uh telling you that you have to do you have to put that money aside and uh put it in the budget. So that's it for the excess surplus. I know it's really uh long document. So if there any questions we'll answer. We actually when when taking into consideration that last year we put 200,000 into capital reserve and 500,000 into maintenance reserve. If you put those numbers back in and not going in, we actually had a larger surplus this year than last year. It's hard to tell. Well, we No. Meaning

051like if we had 2.9 last year and we didn't put that 200,000 in, we would have had 3.1 million For excess surplus, right? And and this year we have a $2.9 million excess surplus. And that's after we put in the $500,000. So our surplus actually actually grew. We did do that. Yes. Okay. I don't recall. I mean, the year before we made transfers in also, I believe. I'm not sure, but last. Yeah. Okay. I know we made transfers. We left. Yeah. At the end at the June of this of 2016 before the end of the school year, we transferred 500 to maintenance. The prior June, we had put 200,000 in capital reserve. So, 300,000 more. Yeah. Yeah. And it's good to be in that position as as I warned this board in prior boards. You

052want to stay away from peaks and valleys because you used all your surplus one year and then it's not not there next. That's why it's very careful on how much you're going to use in this year's budget. You also got to look at the next year to make sure you're in decent shape. Okay. Do you guys um as an example, we have a contract with Joe Roselli's firm. You guys confirm that when when you do that in the audit. You we we we look at contracts, okay, to make sure they're advertised. Okay. Um, we make sure even though it's not required, I do look at pay-to-play documents. Okay. Okay. Okay. There's all different methods of auditing, but the number one method is the fear of God. And, you know, as long as people aren't sure

053what we're doing or when we're doing it, we change it every year. Uh, I mean, there are other things that are more scientific. Yeah, fear is a great motivator. But fear works very very well. Great motivator. Yeah. And there is um a lot of test checking we do. Um like do we check every payroll stub and every person on it? No. You can test check it and get a a very very good feel of of that. Uh same thing with state aid. Well, that that's easy. Just look at you know here's the number you can tie that in. We know what the tax levy is. But there are other areas that will do more detail. And there's other areas that are mandated by the state like the food service and and all these little comments

054that we have to make because it's mandated from the state. Although dollar amount is absolutely immaterial to your financial statements. Okay. Real real quick question. um it was under 2% our our interest rate on on the bond that we just we just um did for the for the roofs. Do you remember what the interest rate was on the bond that we're just about to retire that I thought was in there and I just I I got a little fuzzy. Maybe I I just I overlooked it and didn't see it, but Let's get this over here. Yeah. 3.3 3.3. Okay. And that's when average interest rates were much higher were in that 8 to 10 range. Okay. Yeah. So we did, you know, we did very well and you know here again that credit rating is

055very very important. Um, it's not it's not like when you rebid something it comes in cheaper, but if if you're paying a less than 2% interest rate when everybody else is paying four, it's a real savings. Okay. All right. I'm good. I don't know. Anybody else have any questions? Fine. Okay. I'd have to disagree with your characterization. I think you're the good cop cuz you reported on outstanding surplus and you gave us all these ticky tacky little fowls. I'm the older one so I have to be the good cop. So, all right. Uh, I will end it like I usually do. Merry Christmas. Thank you. Merry Christmas. Okay. Also, we have the minutes from November for consideration. Anybody like to make a motion to approve those minutes? Move to approve. I'll second. Thank you, Steve

056and Terry. Any discussion? All in favor? I I Any opposed? Abstain. I'm going to abstain, too. That's the one thing I didn't get to to go over. Okay. Legal report. Mr. Roselli, we discuss as always a little session. Okay. um president's report. I um I did speak with um town council regarding possibly using the Wallish property um for for solar panels for for us um instead of utilizing our roofs. um they're interested. Um there was a gentleman I spoke with from uh Seammens, Joe Panzo. He's actually a resident in town. He's done this numerous times in other districts and municipalities throughout the state. Um so I had uh asked him to come to the January 17th meeting um after the reorg. so he can explain to us, you know, financing options, what we can do

057and and how we can do it. And the town council will be here at that meeting. Um, so that they can listen and if they have any questions, ask. Um, I I I wanted to start that meeting at 7 as long as that was okay. I guess we'll have to vote on that after the year, but I just, you know, I don't want to give the guy a half an hour when realistically it's probably going to be him explaining for 20 or 30 minutes and I'm sure we're going to be generating a lot of questions um for him. So, um I I think it would be uh a good discussion and and an a good way of us um saving on our electric costs and being able to utilize funding for other things that we

058have in a district. Um, we're going to be getting Hillrest back from the township at the end of June of this year or June of next year, excuse me, and we're going to start have having to make those decisions. So, um, January 17th, um, that meeting, it's a special workshop, special action workshop. Uh, he'll be coming, um, to that meeting. Um, I really like to take the rest of my president's report to thank you all for giving me the opportunity to serve as as the board president this past year. I think we accomplished a lot. We hired Dr. Anamone. That was uh no small feat. I think we went through more interviews this year and comebacks and than in previous years. Um, we also set our board and district goals in May of this year,

059which allowed us a little bit more time in in reaching our goals, but more importantly, more time the administration was allowed to get up a plan, which they gave to us in August, and we're working towards that. Um, as part of our goals, we we've already revised our policy manual that needed that needed some updating. Um, we're working on a mission and vision statement as well as a slogan for our uh for our district with I think we might have based on something that uh Mr. Drew put forward to me and it was success lives here. And after a little bit more discussion, we thought success starts here. It starts in the schools. And I I thought that that was uh I thought that that was a nice little catchy little statement. We've we've got

060some time before our next board goals um board meeting goals, you know, for for next year. So, we've got a little bit of of work to do on our own goals, but we're a third of the way there, completed. I think with a little time, we can be completely finished with our goals, which would be which would be great. Um, we were able to keep um the budget down last year to a 0% increase. I was happy with that as I think a lot of our uh taxpayers were as well. Um, we've got our work cut out for us for the next year. Um, we're going to have our hands full trying to figure out what we're going to do with Hillrest. Um, there's a there's never ending list of things that we need to

061do during the course of the year and it's and it's how we set the priority to do that. um the solar project, if we could do that, I think would be a great help um and and freeing up funds so that we can rehabilitate possibly the Hillcrest building and use it for either a steam academy, uh part of the BD school being in there, administration building. I mean, we got we got a lot of things that we need to discuss and figure out is what we can use that building for, but that's an asset just like the Wallish property is an asset. And if we can utilize the Wallish property to generate a savings for us via solar power, we're we're really doing us um some justice as well as the taxpayers in the community.

062Um, one thing I I got to say, I was a little disappointed earlier in the year when Mr. Be never opposed the solar project, but I really want to thank him for opposing it. Um, I think what he did slowed us down a bit, made us think about what we're doing and what the possibilities are. and I I I truly want to thank him from the bottom of my heart for doing that. Um, you've been a great asset to the to the district and to this board and I want to thank you maybe a little early, but I want to thank you for your service um and your friendship and and all that you've done for us. So, um, thank you. I I want to I want to give Glenn two minutes. there was something

063that he told me that I thought that the rest of the board should hear. Um, and it was about uh Eagle Scouts. So, I it shouldn't take them too long, but I I think that the the rest of the board should hear this. So, first I'll say I'm not going to use any last names because they're minors. Um, and and before I do that, I'm going to um welcome uh Connor from Troop 159 who's working on a badge and attending the meeting tonight. And I had the privilege a few days ago of attending a troop 159 eagle ceremony where three young men received uh recognition for achieving uh eagle. And um to make a long story short um that was quite an accomplishment and but from a district standpoint there was something notable that happened.

064Two of the boys recognized as mentors. And this is a they only give these pins out to a very few people who have uh helped them uh de develop into who they are. And two of them named teachers from our district, Mr. Andruli and Mr. Smolinsky. And uh I I was very uh happy to hear that as especially as a board member. So I know I say you know we should thank them for for it is it is a significant honor for those men. Yeah. I I personally want if you have any information to share with me. Okay. Jamie, did you want to have any uh words or you want to wait till later? I had a few real quick. Um I'll get my thank yous out. Um, first I'd like to thank the people

065of West Milford for allowing me to serve. I'd like to thank my wife Allison and my sons James and Matthew. And I'd also like to thank the hardworking staff of West Milford and each board member starting with starting with Marilyn Schultz. Um, Marilyn PTA mom, former board president, thanks for caring for our children. Um, thank you for your support and you have never failed to pick up the phone when I had a question and call you and I appreciate that. So, thank you. Um, Debbie's not here, but I'll still say it. Debbie, thanks for your involvement with the education foundation. You have a street smart approach to issues and when Debbie has a funny feeling about something, everybody knows I have a funny feeling about this. Something to pay attention to. So, thank you, Debbie.

066Um, Mr. Belly, he has a lot of ward experience. The voters have put him here for a long time. He's not a conventional board member and has a unique approach to issues and what works. Thanks for your involvement with athletics over the years. Rodney is not here, but I'd still like to say thanks to Rodney. We had a few conversations where he's changed my mind by looking outside of the box on some issues. Um to one of our newest board members, Terry Dwire, thank you. The district needs you. Your foresight and experience as a former teacher are invaluable to West Milford and I hope you continue to ask questions and take on important issues. So, thanks Terry. Uh Glenn, uh you're here because you had to be. I believe uh you had firstirhand knowledge of

067issues that needed to be addressed and that's what you've been working on. Uh your work on district policy has been a long time coming. Um it's greatly appreciated, something that needed to be done. um and you've really spearheaded that operation of going through each and every one of them to to correct things that need to be corrected. So, I want to thank you for that. Um Steve, Steve, Drew, you have brought focus on budgetary concerns. Um you've always said that we need to improve education while maintaining costs. So, thank you for moving this district forward in that manner. And last but not least, Jim Foody. Um, I supported you from the beginning because I, like so many others, wanted someone to shake up the system and shake it up you have, but in a positive

068way. Um, I met Jim's wonderful family and that's something he can really be proud of. Um, thanks always for listening to my ideas with an open mind. Um, thanks for your leadership and concern for the children of West Milford and the citizens of West Milford. uh the accomplishments that you already spoke of were the uh the board has filled a position as superintendent and this isn't something I expected but I wrote it down so we're kind of on the same track there. Uh you know the superintendent position was important. Um we've overhauled policy which has been very important and not only overhauling policy but holding people accountable for their actions which is something that you know we need to do. We need to follow our policy. um we have not only kept our budget and

069tax burdens down uh I believe we led the township to also look at lowering the tax burdens on the citizens. So um thanks again for a great experience from everybody and thank you uh West Milford. Thank you J. That concludes my president's report. Um we're going to move on to petitions and requests. Petitioners who have requested to speak prior to the meeting will be first with five minutes for each petitioner for a period of 30 minutes and then time permitting other petitions and requests limited to five minutes per petitioner will be allowed until the 30-minut period transpires. Petitioners speaking during petitions and requests are asked to address topics listed in the agenda. All speakers are asked to give their full name, spell or name, last name, provide their address. Speakers may not use the names

070of students during petitions and requests. Barbara, has anybody requested to speak? Would anybody like to speak? Mrs. Gratina, she got her hand up first. Steve, I'm sorry. [Music] Good evening. Thank you for letting me go first. I'd like to start off. I'm Deborah Gratina from the district mathematics supervisor role. Um, and I'm here tonight first off to wish everyone happy Christmas and a joyous u tide. Um, but I really am here to celebrate the career and recognize reluctantly the retirement of one of our dear faculty members, Miss Kathleen Doherty Huins, who's on the agenda. And um, I'd be remiss if I did not come up to recognize Mrs. Huins's contributions to West Milford. Many of us have had a connection somehow someway with Mrs. Huins over the years. I know Mrs. Schultz has had a

071lot of connection with her. Um, but it was very difficult for me to receive the letter of resignation of of retirement from Kathy because she has been so dedicated to the students and the community of West Milford. Um, she's been named West Milford teacher of the year. She was Pate County teacher of the year. She was a runner up for New Jersey teacher of the year. But we've been talking a lot tonight about character because that seems to be a theme that we're really looking for. We need to recognize that Kathy Huins is actually probably the mother of character education in West Milford. Before it became law, Kathy was involved at Makaban School with grants from Ruckers University in the amount of $10,000 to bring in the Alveas anti-bullying prevention program. And she was the

072real spearhead to begin that program. it has evolved into a very um tremendous program now of course which is supported and demanded by law but Kathy was the heart of the program and she's carried that through not only in her building but in every class that she's ever had. Um she's always been creative, intelligent, she's dedicated, she scores fours on her on her evaluations with no problem. I have no problem recommending her as a teacher for any student, any parent. Um she has also received grants from Optimum Light Path for iPads in her classroom. She has received grants from ING for a smartboard in her classroom and she has also received the many many technology grants from your West Milford Education Foundation. We thank that support um for the community for Kathy's classroom. Kathy retires

073with her husband um with a sad um but joyy's heart because she has always explored uh many new opportunities and in fact the day after school ends she's always on the road and off exploring hiking and and mountaineering and wherever she needs to go during the summer but we wish her well and uh we thank Mrs. Huins for all of her contributions over the years and Kathy we miss you already. Best of luck. Thank you. Well said. Anybody else like to speak? You're going to get up to the microphone, my friend? Yes. Okay. If I'm recognized. No, you're recognized. We know that. He's alive. Steve Drew, 567 East Shore Road, Hwitt, New Jersey. Now, you're speaking you're speaking as a resident, correct? Yeah, not as a board member. Okay. I just want to clarify that

074for people. Okay. I just wanted to thank Mr. De for his participation on the board. He's always had a positive outlook. I've learned from you and we you'll be missed. Um I think you've done an outstanding job and you know, we're sorry to see you, but thank you for what you've done and really I think we've all I know I've I've become better by by listening to you. So, thank you very much. Appreciate it. Thank you, Steve. [Applause] Would anybody else like to speak? Jamie, does your wife want to speak and say that you've done a good job? You embarrassed her. No. All right. Nobody else would like to speak. We have a motion to close. Move to close. Thank you. Thank you, Marilyn. Thank you, Glenn. Um, all in favor? I. Any opposed? Okay.

075Um, I need a motion to adopt the uh changes. Okay. As it presented. Go ahead, Dr. Moon. Page 17, personnel number 39. We're going to strike through the first name Pope all the way across to Maddie. So the provisional teacher and the mentor teacher the top one in each of those columns will be it's a striketh through and on the back page page 24 education number 12 incident report 2017 H1 is substantiated not unsubstantiated. So that's H1 and it's substantiated. Okay. Thank you. All right. Now I need a motion to adopt the agenda as presented. So moved with the hand carry changes. With the changes and the hand carries. We got a h one hand carry. I'll second that. Okay. Um is there any discussion? No. Okay. Um, all in favor then? Any opposed? Okay.

076Uh, Mr. Drew. Uh, I would like to move items one through 16. Okay. I have a question Barbara on number 10. I see that and you can we can use it number nine to to get my point across. Um, we're going to approve transportation joint year agreement with Jefferson Board of Ed to transport one child from Butler to the Hoka School of Trade. Um, price on that is 15,7872. When I look at number nine above it, Mhm. Um, we're paying an administrative fee out of county. Out of county, out of out of county. That's why that is. This This is down in South Jersey, of course. Okay. Right. So, yeah, that one's in Camden. But the other thing I think that's important is that um number 10 is actually a receivable because we're going to

077be receiving from Jefferson. Correct. Correct. um because that student moved um to Jefferson mid year. Are is is my point being is Jefferson paying an administrative fee to us on top of that or I don't believe so. The the difference and Barbara can confirm it but the difference paying it. Why aren't we The difference is that Yeah. The difference is that for number nine you're in an agreement with the county? Yes. Educational services which similar to where we pay for a Bergen County and administrative fee. similar fees in Camden versus Jefferson is paying directly to us as the district the same way that we would pay direct to other LEAs or local education agencies. So that's really their nine and 10 are really not the same. They're really handled differently. Ed services commissions always charge

078us the administrative fee. Even Pay County charges us. Yeah. I was just curious if if if we are we allowed to charge No, I don't think you can. Okay. I was just just curious. And and realize too that these contracts once they're um considered and approved by the board, they have to go down to the county superintendent for approval. Yes. Yes. Okay. Um I'd like for the the board to notice that um item number six. Okay. Glenn, go ahead. No, go ahead. I just would like to to note that uh item six um on the agenda is for the auditorium renovate auditorium renovations at the high school for $836,800. Um there are some incidental fees on that, but it's it's a savings of about $300,000 compared to what we expected to pay from from what

079we put in the budget because we had had 1.9 we took off for for the air conditioning. 1.6 in the Yeah, something something like that, right? Um yeah, and this is including two alternates. One is to create some storage in where the pocket doors are now in the side of the um the auditorium walls so that you'll be able to create some storage areas in there um which storage is always a problem at the high school and also um the a new stage curtain. So, um there was uh something to do with the um the the the um I'm not thinking what what's the word that the the balance the balance. That's there was something to do with the balance. That's it. Thank you. Did Did we have any artist renderings that we could possibly

080was there? I did ask them. They haven't said anything. Um I haven't they haven't gotten back to me about that, but um when the committee did ask for something, I did ask them if there there was something that they could provide us. I'll follow up on that. Okay. Thank you. Did we ever find out if it that uh was fryable or not fryable for the They're also looking into that. As far as they believe it's non fryable. Okay. Um but um from what I've been told, the asbestous abatement contractor and the general contractor are going to have to work together. Yeah. In order they have to I think the bolts have to be severed so that the seats could be removed and then the abatement contractor will then be able to take the tiles out.

081But they're going to have to work out the details. That was part of the specifications for the um bid. and uh when they have the initial meeting they will definitely highlight that. So the architects are aware of it. Okay. Any other discussion? Glenn go ahead. Yeah. Uh before I I have a couple questions, but before that on 15 and 16, I'd like to just recognize the PBA Local 162 for their donation uh to the autism program at Marshall Hill School and um the Marshall Hill PTA for uh raising funds for the uh hardware at the climbing wall. Uh I think those are notable things. Um, I would like to ask uh about the uh auditorium renovations and I think maybe the public would like to know we're spending $840,000 almost. Uh, can you just kind

082of go over really quickly what all that in is going to be done? I thought we did this. I know. I don't think Yeah, I think we did. There's a different version. Still hopefully I brought it with me. We can just summarize it for basically they're going to be replacing all you're going to be painting. They're going to be acoustical walls. Um new um lighting in the uh auditorium. Uh new flooring. Um floating ceiling, carpeting, uh new seating. Um they're going to um let's see what else. Flooring seating painting. Um they're going to um redo the front of the stage. Um it's like phase one. Uh the HVAC has been repaired. They're not going to do any sound, but they will be pulling cable so that any future modifications to for the projectors and and

083presentation systems um everything will be there already. So, um, they're anticipating that the major demolition will take place the week that schools closed in April. And then the I believe substantial completion is around August 17th. So, what's the major part of that? The floors and the seating. Yes. And the ceiling too, right? Um, yeah, I believe so. The floating. Yeah, they're going to be putting in new ceiling tiles. And did I hear you say that there's also a new curtain in our future? Yes. That's probably not too cheap either. No, those are big. Not what? Not cheap. Not that. Actually, I don't believe it was um It was I think $18,000. So, that's really not so bad. All, you know, in this grand scheme of things. Yeah. Yeah. um you know because usually they have

084a warranty of about 20 years because they're they need to be flame retardant and all that. So it could have been I I I'm very excited about the project. Um I think that it's going to be great for the kids next year to have a new venue and um you know the the staff is going to have a new place. They'll be able to to open it up. This past year they opened up uh the auditorium and they actually had air conditioning and um next year we're going to have a new auditorium for them to to have their Dr. Anamon will be able to do his first day speech in a new auditorium. So so we're looking forward to it. Thank you for support because the board was was very reasonable when it came to

085uh what's the give and take. So I think I think it'll be great for the kids. It's free space. Any other questions? All right, Steve. Uh my understanding even though we're not upgrading the sound system that with the ceiling and the walls there will be a substantial improvement of acoustics. Absolutely. Which I think is Yes. as important as anything we're doing there. Mhm. And having sat in those seats, I think having these seats is good. How are you? Um on item number seven, we are proceeding with the u um environmental sampling at Hillrest. Do we have any idea when that's going to happen and when we'll have a report? Um I will let them know tomorrow that it's been if if it's approved tonight, I'll let them know tomorrow. They said um everything takes about

086two weeks. Um, I don't know whether they're going to be able to get into Hillrest next week to start the samples, but from when they take it to when they test and and do the report, it's about a two-eek period. So, we may have something in the middle of January. I'm concerned that the clock is ticking on how long the town is going to be there before that's in our lap and we have to make use of it. So, and everything is waiting on this. So, two weeks sounds good. I was hoping it wasn't. So, um I would like to uh basically express my uh um appreciation for item 12 assuming we approved that the uh fireworks last year that was cooperation between the school district and the town and it really was successful for

087everybody. I think it just turned out to be a absolutely great event and I'm I'm happy that we could do something to help the town with that and I'm I'm very happy that we're considering that again. Um item 14 says that we will reimburse at the U mill rate established by the board. What What rate is that? I'm sorry. What was that? Uh travel expenses. It it dep mileage if it's travel miles like by car it's 31 cents a mile but the the mileage reimbursement is for different activities that staff is going to be attending different professional development activities. So if they're getting reimbursed for travel it's 31 cents a mile. Okay. But they're also getting, you know, the board approves the fees if they're attending a workshop that I know has specific mileage rate

088and I was just wondering what rate that it's Yeah. Well, actually it's established by the uh the state. It's 31 cents a mile, which is different than the federal. Yes. Substanti substantially less. Substantially different. Yes. Uh, and I'd also like to express my appreciation for the uh, donations 15 and 16. That's just outstanding that our PTAs and that we have citizens who are willing to do that kind of thing and work together and donate to the district. That's wonderful. [Music] Okay, it roll, please, Barbara, on items 1 through 16. Mr. Bailey, yes. Miss Mr. Yuber, yes. Mrs. Schultz. Yes. Mr. Drew, yes. Mrs. Dwire, yes. Mr. De, yes. Mr. Foody, yes. Number 17, Steve like to move item number 17. Second. Bills. Any discussion? Roll call, please. Mr. Schultz. Yes. Mr. Drew. Abstain. Mrs. Dwire.

089Yes. Mr. Yuber. Yes. To payroll. Abstain the remainder. Mr. Bailey. Yes. Mr. Deber. Yes. Mr. Foody. Yes. Number got number 18. Steve like to move item number 18 transfer resolution. Second. Any discussion? I have um Barbara, there was one item for $2,110. Um let me get the missed out here. Jeez, science, computer, Java textbooks. Yes, thank you. I I knew it was something to do with coffee or programming. Yeah. Um my concern is it says to purchase computer science Java textbooks to be board of edet adopted January 2017. So we're we're transferring money for something that we haven't even adopted or or as far as I know even really discussed. Um, I shouldn't we hold that until until the January meeting? Yeah. Is that under agenda for January? Sorry. Yeah, we uh we discussed these

090textbooks at ed committee previous month. December. In December or in November? November. November. November. It was a supplement to the um programming course of C++. Do you remember that, Terry? Yes, I do. Yeah, we had the textbook. I've been too busy. I'm I'm not Go ahead. They showed us the text. Yeah. Yeah. Okay. And in order to do the purchase order, we need to have the transfer in in process. So, the money has to be in the account. Okay. All right. Okay. It's not approved. There's no reason you transfer back. Okay, that's it. Any other discussion? Okay. Roll call, please. Bar. Mr. Bailey? Yes. Mrs. Dwire? Yes. Mrs. Schultz? Yes. Mr. Yuber? Yes. Mr. Drew? Yes. Mr. De? Yes. Mr. Foody? Yes. like to move item number 19. Second and 1920. Thank you, Marilyn. Discussion.

091Anyone? None. Roll call, please. Barber. Mrs. Dwire. Yes. Mr. Bailey. Yes. Mr. Drew. Uh, yes to the October note of the November. I couldn't find them out there to look at. Mrs. Schultz. Yes. Mr. Yuber stayed 19. Yes. To 20. Mr. De. Yes. Mr. Foody. Uh, yes. Miss Dwire, education, please. I'd like to move items 1 through 12 for approval. Second one through Okay. Why am I Okay, that's what messed me up. On page 23, the HIV, the HIVs are labeled as number 12. So, that really needs to be labeled 13. The HIVs on page 23. Okay. Um 1 through 12. Any discussion on items 1 through 12? Couple of questions. Go ahead, Glenn. Uh, number one, is there a cost associated with the AP capstone agreement? Yes and no. Um, there's no cost to

092us signing the um letter of agreement, but there is cost once we have agreed to it. There is cost and training for the staff and the implementation of the program going forward, which is already in the board approved. plus uh any ancillary materials we'll have to purchase for a teacher. We'll have to get a teacher copy and a student copy of whatever materials we'll need for just normal run-of-the-mill uh costs. That would be No, that's already budgeted under tax budget for for next year, right? So, we won't be purchasing these items until after July one. And number eight, if somebody could just give me a little explanation on that, I'd appreciate that. Sure. Just um for a minute just trying to think of how to word it in a confidential manner. So this is an

093out of district student that the school um proposed due to behavioral needs would need a aid temporarily pending a um report from a physician. So throughout that time period, which you'll see going back to that date of November 21st and then after receiving the report, we're extending that through March 31st. So this is a student coming into our district. This is an out of district student, a current out of district student. So that student number 70547 is currently out of district already previously approved. So the only addition is for an aid during that time period. I think they went back to amend the addition to the original motion that has the other out of districts, you know, all listed, right? So that's why it looks like an addition. You you say that he's an added

094district, right? The program is housed here. Yes. Correct. Correct. Is considered in district and the only reason why I'm not naming the program is just to try to be as general as are we going to get reimbursed from the sending district then the cost of that aid? We So we are the district that's placing the student. New York right in that private placement even though the program is at the school in our district he's still consider he or she I don't know but the student is still considered an out of district. Okay. Gotcha. Gotcha. Gotcha. Gotcha. Thank you. Um All right. Any other discussion? Seeing none. Roll call, please. Barber. Mrs. Dwire. Yes. Mrs. Schultz. Yes. Mr. Drew. Yes. Mr. Yuber. Yes. Mr. Bailey. Yes. Mr. De? Yes. Mr. Foody? Yes. Um, Marilyn, since Debbie

095isn't here, would you move personnel and student affairs, please? Sure. Um, okay. If I want to do all of them, so why don't we just start with um under personnel, I'd like to move items 1 through 11. Okay. discussion. Second. Thank you. Any any discussion? All right. And roll call, please. Barbara, on items 1 through 11 under personnel. Mr. Bailey. Yes. Mr. De. Yes. Mr. Mr. Drew. Yes. Mrs. Dwire. Yes. Mr. Foody. Yes. Mr. Yuber. Yes. Mrs. Schultz. Yes. Okay. And then I guess we'll go from item 12 through 41. Okay. Taking note that on number 39 we crossed one out. um the first on the list on on both the provisional teacher and mentor teacher. Okay, I do have um a question on on 28. Did we get a second on that? No, I'll

096second it. Thank you, Marilyn. Thank you, Marilyn. And thank you, Terry. Um number 28 um I have the same question. You know we spent 27,000 27,000 I think it was on that machine last year to clear off buses and they drive the buses through the scraper. We need um drivers to bring the buses out and to to move them while the um other members of transportation are plowing and getting this the snow that's come off out of the way. Are these our bus drivers then? These are our bus drivers. Why do we need to approve them then as snow removal workers when we just give them a separate rate of pay for snow removal workers? Hm. Is it less less than their hourly salary? And not by much. What do they make? Like 25 cents

097to 28. Okay. Yeah. So, historically, we've always they've always posted a list of people and um so none of these people will then be literally out sweeping buses snow to provide uh you know, emergency snow removal from the buses. They'll just be driving the buses through the basically they drive the buses through. They may end up cleaning off the SUVs, but that's When you say SUVs, you mean the minivans? The minivans. Yes. Okay. Yeah, the minivans. They may be cleaning those off, but all the other buses uh go through. Okay. All the van the this 24 passengers. That makes more sense because when we approved the machine, part of it was that we wanted to we were approving it because it was going to make things safer and we couldn't get anybody to Exactly. And

098we couldn't get anybody to get up at 4:00 in the morning and pull the snug out because um but now we still need them because the the the come in and they have to clean out a path and then the buses have to be pulled out so they can go through the scraper. Okay. Like an explanation, a little bit more explanation on number 30. It's contractual. Um each of their collective bargaining agreements have a provision for sick day reimbursement at if they retire from the district. It's paid out in January and it's been approved. So these are sick days that weren't used over the course of their entire employment. Employment. Yeah. Cuz I saw 246 days and I went, "Wow, that's a lot of that's a lot of sick days." That was a good attendance

099record for that one. But I believe Mary was here about 40 years. Yeah. Yeah. Any other questions? Nope. Any any other questions, guys? Okay. Roll call, please. Go over on items 121. 12 through 41. Thank you, Marilyn. You're welcome. Mrs. Ber, yes. on everything except no on 33. Mrs. Schultz. Yes. Mr. Drew. Yes. Mr. Yuber. Yes. Mr. Bailey. Yes. Mr. De. Yes. Mr. Foody. Um, no on 28. Yes. On everything else. Under personnel, I'd like to move item 42, the hand carry. Second. Any discussion? Seeing none, roll call, please. M. Yes. Mr. Drew. Yes, Mrs. Schultz. Yes, Mr. Huber. Yes, Mr. Bailey. Yes, Mr. De. Yes, Mr. Foody. Yes, sins personnel. Thank you, Marilyn. You're welcome. Um, Mr. De policy. Yes. Under policy, I'd like to make a motion to approve the following agenda items.

100And I'm going to start with item 14 through 38 first. 14 and 38. 14 through 38. Thank you. Any discussion? Second. Oh, sorry. Thank you, Marilyn. You're welcome. Any discussion? No. Okay. Roll call, please. Mr. Bailey. Yes. Mr. De? Yes. Mr. Drew? Yes. Mrs. Dwire? Yes. Mr. Mr. Foody. Yes. Mr. Huber. Yes. Mr. Schulz. Yes. Under policy, I'd like to make a motion to approve the following agenda items 1 through 13. Second. Thank you, Marilyn. Any discussion, questions? Seeing none, uh, roll call, please. Mr. Bailey, yes. Mr. De, yes. Mr. Drew. Yes. Mrs. Dwire. Yes. Mr. Foody. Yes. Mr. Yuber. Yes. Mrs. Schulz. Yes. [Music] Okay. Special committees and liaison. Um, Mr. Robin's not here. Parks and Recreation. We have safety. Um I went to that meeting. Um Mr. Citror, Mr. Kaine spoke about a

101need to develop plans, 24-hour emergency plans for each and every school following what happened last year at Westbrook when the roof lake school flooded and nobody knew what to do that they want to develop. We have districtwide emergency plans, but not some not plans for an act an individual school when we have a an emergency like that. So that was really the the bulk of their discussion. Um they uh they talked about um protocols for for bomb scares since we had one earlier. I think it was November we had that one. Uh it was November, right? End of November, something like that. In November, maybe in December. Yeah. um that we had a bomb scare and there's new protocol that the state police are using based on data that they've collected from years and years

102of dealings with you know calls being called in for for bomb scares. Um and it pretty much is to stay in place unless it's something really obvious. Um, they didn't want to talk about too much of the detail of what that Well, they they did, but they don't want to let out details of of those protocols because somebody wanted to do something horrible, they could use those to their benefit. So, I'm I'm not going to discuss that at all. So, um, with that, I I just thought it was good that we're developing an emergency plan for each and every school. I think that's that's smart. Um, Mrs. Schultz, you have a superintendent roundt and pate county school boards association. Uh, there's a meeting this Thursday for the superintendent's roundt. Okay. in which I will be

103attending. And I have nothing um for P County School Boards Association. Okay. I have nothing on New Jersey school boards. Mr. Drew, um the legislative, they're once again talking about removing superintendent caps, but my ability to define the will of the legislature is I might as well use one of those magic eightballs. Absolutely impossible to tell. Um, you know, I'm I'm I'm very hopeful that we'll get the state funding next year that that but it just seems like it would be political suicide to reduce that. You know, there's been all this discussion about the AB add Abbott districts and reallocating funds, but I just cannot see, you know, the legislature proceeding with that. Um, so, um, that's all I had on that with the technology oversight. I think that's really a great way to try

104to phase in the one to one with the in conjunction with the that'll that'll give us some opportunity to see how that's working and what we're doing. Um it's a very small controllable pilot. Yeah, I just starting big. We'll start small. We'll get some experience. I'm I'm hoping that even though we're later than some districts that that if we do this well when we get to one to one for the entire district that we will leapfrog over the districts who may have been early and had problems. So I doing a pilot like this I think is really we should be able to glean a lot from that. So okay West Milford Education Foundation Mrs. O'Brien isn't here. Um, we have the township board of ed joint committee for myself and Mr. Dever. Um, I can

105I I can update you on the ed foundation. I can tell you that there were awards. Uh, we're in the process of um all all the recipients have been um notified that the Ed Foundation um accepted their grant applications. Okay. And um we're expecting to check in the um business office this week so that we can start um ordering the supplies that were part of the grant process. Okay, good. Thank you. Um as far as the township board of education uh joint committee, um we're going to have one on the on the 17th. um where the town council will will come to our meeting um and listen on that solar presentation. Other than that, we're going to set up a clear and cut schedule in January when we at our reorg get our meeting dates

106down pat. We voted on them and agreed upon them. We're going to forward that to the town council and we will set up clear and concise dates throughout the year for us to meet and and work and and just and talk about things. So, um that's that. Do you want I just wanted to add something to that real quick. Go ahead. I just wanted to add to the I'm I'm glad to see that the uh the town and the uh school board is uh investigating a joint venture in solar. Um, I was very adamant about the profit that the investors make on these deals and that we are being real smart about it and trying to eliminate the middleman. So, we'll be reaping all the benefits. West Milford Citizens and West Milford will be reaping

107all the benefits from a solar joint venture as opposed to renting them and having an investment company uh as as previously proposed to come in and put solar panels and effectively we rent them. So, at least this way, we're looking at um we're really looking at some savings and some some money pouring into both the district and the town. So, I'm glad to see that we're moving in that direction. Thanks. Thank you. All right. We have um old business. Do we have any discussions on old business? Mrs. I just um I'm very concerned about the auto shop and the the uh position there. I think it's our responsibility as a board to move our vocational programs as well as our academic and um I just I just hope that there's somebody out there who can

108take this job and and move this program forward. We need to keep our kids in district. Well, I I' I'd like to take it a step further. Um, you know, it's it's funny because we need to have somebody that's certificated. PCTI, they don't have to have somebody that's certificated to teach their autoshot program. So I think we need as a as a board is to send a letter to or resolution if you want to call it to the commissioner of education and and people on the educ education committee in the assembly and the state senate um asking us you know asking them for permission to circumvent that rule. I think that if we can't find it, we have a need and it's not fair that we can't we can't fill that need, right? But the

109county votech schools are allowed to fill that need without that person being certificated. So, um you know, maybe we should do that. County superintendent give us an exception. Yeah. Dispensation. He's from the state. He But he can't give us that. That has to come that has to come from the state. So yeah, I mean really the the only way to do that would be to get school boards to lobby on our behalf and get them to change that law, which we would do through a resolution that we would then send down to the delegate assembly and then the delegate assembly would vote on whether they want to push that forward. And once that happens, they really do put a lot of muscle behind it to lobby on those on their behalf, but they only do

110like three or four of those a year. Um, so that would be the first step is to pass a resolution saying we want to send this to the delegate assembly and then whoever our representative is to the delegate assembly would go there and essentially argue on its behalf and say this is why we want this. This is why it benefits all the school districts in the state. We want to push for legislation on this. So that's something that we could do. Okay. Yeah. I'm sorry. Benefit us by going to New Jersey school boards and asking them to work on our behalf. Well, that's what I'm talking about. So, we would pass the resolution and send it to school boards and school boards. Yeah. And they would bring it to their delegate assembly on our behalf,

111but then somebody from the districts would have to go and argue for it and why we want it and and those things. So, they vote on it. It's it's a formal process. So, we need some kind of resolution at the January meeting when they come policy. Yeah. I don't No, I don't think the next assembly is until May. It's probably resolution. I mean, this Unfortunately, the change we're looking for is not going to happen in time to hire the autoshop person. We we just can't do that with a non-certificated staff member, but it might be worth pushing it forward anyway. I can bring a resolution uh for that and we can vote on it and move it along. Okay. But again, it's not going to happen in a two weeks. It's going to be probably

112not till May. And it's very I think we need to look at the building program and several of our programs, not just auto shop. Well, I wouldn't li we wouldn't limit it to autoshop. limited to um life skills classes and those kinds of things rather than just just math, you know, things like that where where it's hard to find teachers and and we would want maybe somebody with life experience who can demonstrate that there there's ways to to do that. But um let me think about it. I'll come up. I'll send a resolution around and and we can discuss for the January meeting. Okay. I mean, it's an it's a very much an unfair advantage for the uh for the county and Oh, absolutely. If anything, they should be brought up to our standards or

113make the standards the same for everyone. So, I'm glad this has even been brought up because previously it's been probably here forever and ever and no one's ever realized it and now we realize it because we have a need and we can't fill the need because we're bound by under we're the underdog here bound by a law that we can't even work around and they're they're even exempt I don't know if you know from the superintendent salary cap and don't get any funny ID as you. So, So I mean they be adopted by May 7th. Can someone play the good old boys? Can someone play the good old boys in school by March? Right. So they can't present it in May. Okay. So if we can get can think we can get something done by

114in January. Yeah. Okay. Good. And they're just, you know, we've got a lot of people in this district who are, you know, blue collar. are going to do this kind of stuff and they are highpaying jobs for pipe fitters and welders and you know good jobs for people like that that you know who may not want to go on a bus for two hours every day down to uh PCTI. I mean we we need to be able to provide that kind of education in the district which might include teachers who also have those skills who might teach you know whatever resting for two periods and cooking for three periods. I I know that we have people with those skills in our community. Oh yeah. That could you know be brought in but they certainly are

115not certificated nor do they have the resources to get that. Dan, can I uh I just want to comment? I probably should have mentioned this uh when we were talking about our AP and our our site visits. Um it's along the same topic. When we were at Livingston, we went to take a look at STEM and some of their industrial arts programs. We went to see a man named Jim Noatne who is well known throughout the state for his work in STEM and industrial arts. And we had the opportunity to have with us uh Mr. Bey, Mr. Van Wingard, and Mr. Weedman who were able to talk about our programs and talk about the things that we're doing here and uh Jim Noatne who is again this this state known person for this work was

116very impressed with with speaking with our people and talking about the things that we're doing here. Uh so again coming back to getting that word out and talking about the great things that we are doing here in West Milford. That was a perfect example of us sitting around a table with the people to talk to about it and our guys being able to to sit there and and be part of the conversation and and be impressive. So, I just want to give them a shout out. I probably should have said that when we were talking about AP because that was a major highlight of that that discussion. So, just want to say thank you to them. Okay. Anything else under uh old business? The only thing I'd like to bring up is that I'd like

117to ask the budget and finance committee to please find a way to budget for an HR person for our district. We are in dire need of it. Budget finance. Okay. And as you're working on next year's budget, if you could please find a way to fit that in. Okay. Okay. Um, anything else under old business? No. Seeing none, move to close. Second. Terry, did you have your hand up for No. Oh, okay. Okay. Wait. Let's go. All All in favor? I I. Any opposed? Thank you. New business. Um, I have new business. Say that again. I have new business. Okay. Go ahead. I actually have an announcement to make. um very torn over this, but my husband and I are moving down to our shore house in Ocean County. We've had a lot of life

118changing events take place over the last six, seven months and um so we're going to be moving out of West Milford, unfortunately, and um going down the shore, living down there until we figure out what we're going to do. So, I'm going to read this. It's with much regret that I resigned my position as trustee of West Milford Board of Education. It has been my pleasure to serve with you these past few years. I truly value the time I participated as a member of this board, and I thank the voters for their support. It has been an honor and a privilege to serve the public in this manner. I wish you all the very best, particularly as you work on behalf of all the children in our district. Sincerely, Marilyn Schultz. I'm sorry, but Marilyn,

119I'm so sad. Me, too. I just It's bittersweet, but my my question is, are you going to be around for any length of time or is tonight it? Um, I'm not sure. Okay. The closing is mid January. Okay. So, so you'll be here for the reorg and I'm not sure actually. Oh, you party pooper. I I personally I'm sad to see you go. You've had the Thank you. You've had the interests of the the kids and and the district in your sights the whole time and and you're moving on is is a loss. So, thank you. I just hope the replacement that you find for me is somebody that thinks like I do and puts the kids first. We'll make that a priority. Thank you. You're welcome. Sorry to see. Really sorry to see you

120again. Thank you. You want that now? After that. Oh man. Where's my mattress? I'm sorry. Boy, what a bummer and a holiday. Come on. Can we refuse to accept? Oh, I sent you an email. Okay. You did too, Jessica. Is that you? Best of luck, Marilyn. Thank you very much. you know, best of luck. It's uh I know it's not an easy decision to come by, so No, I love West Mil. Yeah. So, I I thank you. Thanks. Well, um we have a a resolution here to read and I would like to uh [Applause] ask Terry, I guess. Okay. to read this resolution and and okay spread it upon the minutes of of this meeting. Okay, I'm a little bit heartbroken on this. Okay. Whereas Mr. James D'vor has served as a prominent member of

121the West Milford Township Board of Education from July 4, 2014 until December 2016. And whereas Mr. Deborah Deborah or Deborah Deborah has diligently served as board vice president, chaired the policy and negotiations committees, served on the personnel committee, and was a liaison for the joint committee between the township and board of education. And whereas Mr. Deborah held uppermost the welfare of our students in his decisions and served with great skill and dedication. And whereas his service on the board has brought him the respect of his colleagues on the board, the administrative staff and the teaching and support staff. Now, therefore, be it resolved that the board of education on behalf of the grateful community publicly acknowledges and expresses its sincerest appreciation to Mr. De for his outstanding contributions to the West Milford Township Public School

122District. And be it further resolved that this resolution be spread upon the minutes of the workshop regular meeting of the board of education of December 20th, 2016 and presented to Mr. James De. I didn't know that um Jamie that I would have done this earlier. I didn't know that Ann had left, but we'd like to give you this plaque on your back. Thank you very much. Oh, okay. Not supposed to be so tall. Actually, Jim, she didn't get the picture. Let her do it again. You got to do it again. Yeah. Oh. Oh. Oh. I I didn't see you there. I'm sorry. I was videotaping. Thank you. Thanks. Need a motion. Um, that was the motion. Yeah, that. All right. Motion and a second. Um, all in favor of that resolution. I I Any opposed?

123Um, opposed in business. Not yet. One more one more thing. Um we had had discussions earlier um in personnel committee last week of um with regards to um tools for our our mechanics. And I I showed Marilyn. I showed uh I didn't get a chance to show um Debbie cuz she's not here tonight and I I'm sorry for that. But um they had asked us to buy them tools. And in their job description for the chief mechanic, it says terms of employment, complete set of heavy duty hand tools required. Now, um, these gentlemen have all brought in their tools, um, knowing full well that they had to use their hand tools or they wouldn't have brought them in. Um, so I would like to amend the job descriptions for our mechanics just as it is

124in the chief mechanic job description. I would like it to read um upon terms of employment complete set of heavy duty hand tools required just as it says in the in the job description for the chief mechanic. So, I'd like to make that motion that we amend the job descriptions for the mechanics to to read in their where is it their terms of employment that a complete set of heavyduty hand tools are required. Um, I would need a second on that. I'll second. Okay, Terry. Thank you. Any discussion? Marilyn, I'm just wondering, I asked you this already. Um, is this something that can be done at this point in time? Yeah, the board can always change a job description um when it wants to. It's a it's one of the board's functions. So Jamie, yeah,

125just real quick, uh, as an aircraft mechanic myself, it's kind of an unwritten uh, thing when you apply for any job that has to do with repairing machinery, whether it's a school bus, an aircraft, tractor, whatever. It's uh, you you bring the tools. I mean, that's that's a known. Um, specialized tools, which you're not including in that be provided. We we purchased them already. But norm normal hand tools is just that's almost like common sense. That's otherwise my company would say if you don't have the tools to fix the airplane, why are you here? You know, I mean that's Mr. Drew. It's absolutely standard practice. You go to work for a Ford dealer or something like that, if you don't have tools, they make arrangements for you to buy a set. Here's a set. they

126may loan me the money or whatever, but it's absolutely standard practice. And the other thing is these things can be fairly expensive as you know. So, you know, you don't want a situation where we buy them a bunch of tools and they take them with them. Well, that that's part that's part of, you know, a negotiation of a good mechanic is I have the knowledge and I have this $50,000 worth of tools that I come with. So, I mean, it's it's part of leverage. It's part of my leverage, too, you know. All right. Um, so I you you seconded that, Terry. Um, any other discussion? Is is there any issue with a union contract with these folks? What was the question? There's any question with the with their contract? No, there's not. Not specified one

127way or another. Yeah. By by this isn't any type punitive means of discipline. This is just trying to clarify what you guys require. Yeah. It has nothing to do with it's just clarification. That's what we're doing here. All right. Roll call, please. Barbara. Mr. Bailey. No. Mr. De? Yes. Mr. Drew? Yes. Mrs. Mr. Dwire, yes. Mr. Foody, yes. Mr. Yuber, yes. Mrs. Schulz, yes. Okay, I guess that ends um new business. And so, we need a motion to close. You have You have something? What? We do need to make a motion to extend the meeting to 10:30 maybe. Well, we're and to go into executive session at half an hour later than we originally said. Yeah, we're going to go into executive session in just a few minutes. So, you think so? No, no, no.

128So, um we'll do that after we we close. Um so, I need a motion to close new business. Like to make a motion to close new business. Okay. Thank you. All in favor? I Any opposed? Okay. Um Glenn brought up the point that we need to um extend the meeting. We had originally put nine for um executive session. So, we need a motion to um move executive session till 9:40. Yeah. Um we'll do that. And we since we have a standing order to close the meeting at 10:00. We have to extend that as well. Let's say 11 to be to be We can always end early. We'll say 11. I think so, too. But just why don't we make it 10:30 and we can always make it later. Well, then we have to pass another

129resolution. Why? It's easier not to. Yeah. Make make it 11 and get out early and rule. Be happy with that. MB. Exactly. So, you made that res. Okay. So, we you you made that. We need a a second. Thank you, Marilyn. All in favor? I. Any opposed? Okay. Petitions and requests. Petitioners Petitioners who have requested to speak prior to the meeting will be first with five minutes for each petitioner for a period of 30 minutes and then time permitting other petitions and requests limited to 5 minutes per petitioner will be allowed until the 30-inut period transpires. All speakers are asked to give their full name, spell their last name, or provide their address. Speakers may not use the names of students during petitions and requests. Nobody had uh asked to speak. Um, one hand up.

130Oh, Mr. Sidewoods. I didn't Come on up, sir. How are you? That's not how we pronounce it, is it? We'll go with Syoids. 694 Lake Shore. Of all the times I petitioned and requested in the past two years, I thought it appropriate to take this last opportunity to do it from this position. And God bless you. God bless your families. Merry Christmas and happy Hanukkah and happy new year. Thank you, Will. Thank you. Anybody else like to speak? Seeing none, need a motion to close. Move to close petitions. Thank you. All in favor? I I. Any opposed? All right. Glenn, it is at nine 36. Okay, I'll make a motion to go into executive session for the purposes of discussing HIPP's personnel negotiations and matters of attorney client approval. Second. Um, I'll second. Okay. All

131in favor? I. Any opposed? Okay, there is some there will be action after executive session. We have um negotiations a one budget and finance and HIVs that we'll be voting on afterwards executive session. It uh looks like it's 10:56. We do have um three items to um to vote on and we do have a correction. Yeah. So, Dr. Anamone, would you like to uh So, we'll have to we have a correction I'd like to make for education number two on page eight would be the best way of correcting the date on the resolution. Recommendation of superintendent to approve a foreign exchange student Oh, the retroactive. Yes, it should say effective December 21, 2016 tomorrow. Okay. Um, what would be the best way to Somebody could just make a a motion. A motion to amend that

132resolution. I move to amend. I second. Number eight to December 21 to Yes. Correct. So, you're you're making a motion to amend item number two, Terry, um, on education. Yes. Where the date would be retroactive to December. Not even retroactive. Not even retroactive. Effective. Effective. Um December 21st to December 21st, 2016. Mhm. Okay. And the tuition is way for the student. Page eight. Uh page 8. Maryland. Yes. Number two. Who seconded that? Jamie did. Yes. So it'll be effective on December 21st. Yes. All in favor? All in favor of making that Well, we have to actually do a roll call vote on that. Correct. No. Yes. Have to roll call on that since that's how we wed on it to begin with. So, roll. Mr. De? Yes. Mr. Drew? Yes. Mrs. Dwire? Yes. Mr. Foody?

133Yes. Mr. Yuber? Yes. Mrs. Schultz? Yes. Okay. Now, we'll move to negotiations. [Music] Um, make a motion to approve item number one under negotiations. Second. Thank you, Marilyn. You're welcome. Um, any discussion? Seeing none, roll call, please. Barbara. Mrs. Schultz. Yes. Mr. Drew, yes. Mrs. Dwire, yes. Mr. Yuber, yes. Mr. Dor, yes. Mr. Food. Yes. Okay. Um, budget and finance. Mr. Drew, we have item number one on page 23. Last page. It's item 21. On page 23. Do you want me to read it? Resolve that the board of education hereby approves the settlement agreement and release uh OAL docket number EDS 10964-20 2016 and be it further resolved that the board secretary is authorized to sign the agreement on behalf of the board. I have a second second. Thank you Marilyn. Um any discussion? Roll

134call, please. Barbara. Mr. Yuber. Yes. Mrs. Dwire. Yes. Yes. Mr. Drew. Yes. Mr. Schultz. Yes. Mr. De. Yes. Mr. Foody. Yes. And Terry. Education the HIVs. Okay. I'd like to move the recommendation of the superintendent to approve following resolution. Whereas in accordance with requirements set forth in PL2 20110 chapter 122, the Westm Milford Board of Education has received results of HIPP investigative reports on December 20th n 2016. Therefore, be it resolved that the Westm Board of Education approves issuance of written decisions affirming, rejecting, or modifying. Affirming. Just affirming. Affirming. Okay. Affirming uh the superintendent's determination in following the HIPP investigation incident report 2017 E4 substantiated 2017 E5 unsubstantiated 2017H1 substantiated 2017H2 unsubstantiated and 2017 H3 unsubstantiated second. Thank you Marilyn. Uh, any discussion? Roll call, please. Mrs. Schultz, yes. Mr. Drew, yes. Mr. Mrs. Dwire,

135yes. Mr. Yuber, yes. Mr. De, yes. Mr. Foody, yes. Okay. And with that, I Motion to adjourn. I'll make the I'll make Wait, I didn't make the motion yet. I I You don't have to. I would like I would like to wish everybody a merry Christmas, happy holiday, happy Hanukkah, whatever it is that uh it is. So 1101. Yes. What's that? 1101. 11:01. Yes. That motion and Glenn I believe. Okay. So we motion Steve, you made the motion to adjurnn. Yeah. I second Glenn seconded it. All in favor? I this meeting is officially adjourned. Thank you very much new year and have a great new year. Happy holiday everybody. Happy festivus. Happy happy. We can just fix that. You can just fix those. Okay. You don't need