001testing one two testing one two before testing one two three testing I followed the place okay okay I hereby call this meeting to order a roll call please Brown is here Mrs Galbraith here Dr Hall Mr sawales here Mrs Walters vice president Ruth here president Albright here please stand and join me in the Pledge of Allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all right and miserable could you please read the mission statement sir our mission is to empower each student to positively impact the world for a bright new future great okay we have one public comment from tonight it's Mary Bragg and the topic is issues with pay and insurance of the board and
002administration um Mary break on behalf of secret money Education Association I come on behalf of all of our members we have with the changes and programs and with retirement of staff and new people and there have been issues unfortunately with members getting paid properly and it's been for several weeks now I know we're short guest teachers and teachers are giving up their plan times to cover and unfortunately that ball of when they're being paid in a timely manner is not happening and oops there was a problem this check it'll be on the next check and it's not on the next paycheck so you know we're sitting here we want to retain members we want to retain teachers and we're not being compensated correctly in a timely manner Mr sermon I have talked about it we're
003trying to get to the bottom of it but I want you to be aware of it and then the other issues with the changes with the insurance and we have members who don't know which glitch which problem whether you know whether it was Blue Cross Blue Shield that dropped the ball because members checked they had coverage members scheduled their doctor's appointments they go to their doctor's appointments they don't have coverage so again it's something we're trying to work out but something that you need to be aware of because not cool to go to the doctor thinking you have coverage and have a procedure done to then be hit with a massive medical bill and then last but not least we understand athletic fields are a priority but athletic fields only impact 200 to 300 students
004with those facilities whereas classrooms impact almost 1200 1300 students at the middle school so putting those additional classrooms on really should take precedence over the athletic fields and trust me Sports I'm I'm a former triple letter athlete so I understand the importance of sports but our first and foremost we are a school district to build the academic success of our students and that means they need the learning space to be able to accomplish those roles and those skills that they need to be lifelong Learners thank you thank you oh Cheryl is there any more public comment next up board updates and you can seeing as Mary did talk about it I was going to ask where are we standing with some of these issues that we're dealing with I mean we've gotten emails on money
005wasn't taken out money was taken out same thing she's talking about are we have we found the problem and are able to fix it or where are we at in that process so that the board is aware please I think I think there's there were a number of issues and one you know I think I addressed with the award insurance payments that were erroneously taking out some double ones and all of that and corrected that issue there are some procedural issues that are taking place when it comes I know Mary and I have talked about with internal subbing that is not only I will share this it's not only within my department some errors but also at the building level two with us getting information in a timely manner we've put a process side effect
006we just had a discussion today about communicating out to the building what those deadlines are because we are under some hard deadlines with our system now in operating payroll and so that needs to be turned in at a certain time and if it's not it's going to miss payroll it just it just happens and so there are some procedural things in Reading when those times are and I'll correct those issues those will be corrected and those will be those of you caring did the deadlines change for when this information had to be submitted the deadline has not I'll be honest with you the deadline has not but it's been very loosey-goosey okay I was just wondering because one of the major complaints was that they were not getting those extra hours paid correctly right and
007again there were some that were not that were missed by my staff and I think care of that and some checks and balances in this is not just by my staff and then there were some that we were getting late after the deadline and so they weren't so again it's a it's a multitude I'm I'm not blaming anyone all I will do is blame my own department and say that we're okay so the fix with the schools is has been addressed or were in the process it is in the process right now we just had a discussion today uh between personal culture in the business department that we're developing communication to send out to all of the buildings from the principal all the way down we have a principal meeting tomorrow that we're going to
008start that with and then we'll get it out to the support staff of knowing when the deadlines are and it has to do not just with on weekly deadlines but there's also deadlines when it comes to putting through stipends and all of that that you know those need to be tightly that you know it's a brand new process and a full process now so so we we feel comfortable taking care of it okay so will your department be double checking to make sure that all the buildings have turned it in when it's deadline time will we have somebody doing a double check at least until we get in better shape with them getting used to it we're doing a joint communication and in fact Dr carer is making sure that we're taking it okay great
009I just want to make sure because you know we do get the emails and it's good to know exactly where the mistake I mean granted I know it's a new system or updated system whatever but yeah people do relying when they when they're working 10 and 15 extra hours and and they're reliable you know again I I I'll just say that I apologize for mistakes are happening on my team and with my people I apologize for that and we'll Rectify that file that checks and balances in so it doesn't so so is it not a system problem meaning you put in you've transferred over to a new system so is it a system problem because I think it was two years ago or whatever we had an issue where we were trying to get I
010think the auditing or whatever and I had mentioned just call the company we pay them every month tell them to come in here yeah I'll tell you it's it's a little bit of a system problem but it's mostly a procedural problem we are and I'll tell you we're manually entering too much stuff that's what the problem is and you know we're what we're trying to do is move things over to an electronic uh format so we don't have to manually enter because that's how things get missed is we're getting all these multiple timesheets um and you know we're trying to filter through this so we're trying to make it electronic so that that's another side thing I'm working on it's really not the system itself you know there are a couple little glitches but it's
011mostly just all the manual entries that have to and no way of calling the company and having them come in and train us on making that better module or something of that there are other companies that can do that for us but we're trying to rectify that there are some things within this in the system and you know again there there are some things that we can't do true electronically like an electronic time clock there's some things we can't do like I'll give an example you know Mary brings up internal subbing we can't do that with an electronic time clock but what we're trying to do is find an electronic way of doing that so those things don't have to be sent over on a manual basis and then so it's those things so that
012that's what we're working on and every school district experiences this I know it's not the mistakes in that but it wrestles with this whole manual entry thing sure I can't I'm not sure if this is the right format to talk about this but it may talking about compensation this is hot off the press I got a couple calls today regarding custodian jobs being compensated head custodians and this I was unaware that we had hit custodians out there that are in the union some are not is that a true statement not that I'm aware of I believe there is one head custodian at the high school that is not in the Union I believe he's a lead custodian I'm not sure but I I believe that's the only one it was because that originally was you
013know uh I've just mention your name Bruce Dillard was used to being that in that position he has now moved over really the building and grounds and overseeing War and so that's the only position that I know that's not in the union I know Mayors can see me I don't know why she's in cmea that's an acne so we get we have that's a choice [Music] that's I I was baffled by hearing that oh so it's a part of the bargaining agreement but if they don't want to pay dues and not be in it do they have that opportunity sure so it's a union position s he or she may not want to be an immunity I think when Mr Brown is saying it's not a contract whose terms and conditions are partying agreement during
014the high school managerial and work with people at one point he was a member of our priority I don't know about the classroom but certainly before that but yet so confidential employee is defined the guys at High School so that being said if he chose not to be in the Union and he puts in for his retirement you know four years prior to retiring retirement and he can kind of six percent he or she collects a six percent year on year on year is he required or she required or can are they what's the word I'm looking for we just went through negotiations with with uh Acme right several months ago are they entitled to the Wake the pay increase Acme this yeah ahead the head the head I think this is a very specific
015question maybe you can address with Ken and and or consultant because because like I said I don't know it's a format with this yeah again I'm just trying to bring everything that was conveyed to kind of throw out speculation without the facts I don't think is helpful I think I know what Mr Brown is referring to Mr Robert I'm not throwing no name so if a person put in for retirement prior to this contract being gratified and approved all they get is a six percent they do not get the 4.50 4.50 increase they only get the six percent increase are they allowed to work overtime this particular person we we don't know the answer to that yet we're checking that out with IMR okay all right uh okay I'll be more specific as I learn
016more sure and you can share that with the board sure okay okay thank you um I have a board update I uh participated last Friday in the at uh CSK assistant principal Ali put together a an activity called Real Men read and she had um uh I think there was 18 of us came in to read the various classes to see men as mentors and and uh so there's 18 seven of which were young men from the high school all very nice young men and it was just a great activity I was assigned to miss wojak's kindergarten class I think that was because they thought I could handle the reading material over there yes I did so and uh and had a lot of fun trying to keep attention of some Wiggle Butts on the
017sitting on the floor so now it was a lot of fun so I was glad I did it yes so anyway that's my update any others okay uh administrative updates you have none before I get a motion on the consent agenda uh to any board are there any items on the consent agenda a board members like to have removed for a separate vote there's none that I would like to remove but under the business when we are looking to approve it says approval payment in the amount it doesn't say who we are approving the amount forwards it says the work scope don't we typically have the contractor assigned to the money that we are approving um typically normally normally we do in a business item under a separate action item I just shortened it in
018that you mind putting that back in next time around I think okay thank you um so I would I do have a need to take out the Personnel report from the consent agenda and we'll vote on that separately so I'll explain when we get there so can I get a motion to approve the consent agenda motion but are you yes you have to have a motion to take that out before you don't don't you no it's a motion can I have a motion to approve the consent agenda without item C second are there any other questions or comments on the consent agenda yeah the only question I had was for Ken under a business so we're making four payments can you give us an update on what's going on with the buildings because I still
019see people here sure uh we're probably at about 85 percent completion on the buildings the two main issues that we were I don't want to say we were having but have been rectified now is that we did fire up the boilers both here and at um I believe almost all of the immune events have now been installed tested balanced working and all of that so that is being done we still have not gotten the chillers in uh we were told the end of this month but now that's been pushed out the same thing has happened now with the elevator over a Crete that still is not in we don't know when that's yet it was supposed to be in the beginning of November that again has been pushed out so we don't know when that
020when that's going to take place so for the most part I would say we're about 85 percent complete on all of this is the heat on in all the buildings as far as I know that he designed all the buildings I'm just looking at Pete and he's nodding and said yes and it's Allah that that I'm looking at the middle school people saying no it's not out at where are you ready and last week I think one of the other buildings didn't have heat either so with it being cold as it is I know it's going up but it's going to get cold again right make sure we get addressed that we'll take care of it um but I wasn't aware of the credos Balmoral they still have a building uh with no door on
021it are they is that an Overhead Door there that's exposed to the hotel I am just I'm looking actually as we're talking here bill just to see I'm looking at an update I just received to see if there's anything on here I'm going to ask Keith Keith have you heard anything about the doors or anything like that on that area where the water tanks are yeah at the end of this week which was a really long lead item but it came in fast so I said with the service door I don't I haven't heard on that but they were talking about the overhead door so so we're good and then obviously we're at around 80 percent build out probably probably they still have the 10 retention retention yes okay yes I think the other thing
022I will mention to the board is we have sent out uh the bid documents for next Summer's construction project already that bid opening is going to be the end of so we're going to be way ahead of the game we've also put some stipulations in those contracts for contractors to order things if they're awarded the contract so what we're hoping to do is award those contracts in November and if you can in the FYI this week would you be able to just give us an updates that the heat's on and all the buildings to make sure okay any other questions or comments for the consent agenda okay roll call foreign ERS aye vice president aye president Albrecht aye motion carries okay on the Personnel report on page two the Personnel report there is was a
023stipend for Eric green typically we don't approve siphons on the Personnel report so that really shouldn't be on there it's not requires our approval so I'd just like to get a motion to approve the Personnel report um without the line for Mr Green is that sufficient no move second any other questions or comments on the personal report we'll call when you're ready Brown is an eye Mrs Galbraith aye Mr swallis aye vice president Opera aye motion carries okay is there does anyone have any old business yeah I had one item um JROTC so I understand you know we're down an instructor and there's approximately 120 kids in that program how are how are we looking to replace that person because I can imagine petty officer is probably pretty overwhelmed yes yes so we have gone
024Commander Jordan that we have been working with he is looking to recruit some candidates from what I understand there are a few of them out there but there's a process that they need to go to through with accreditation and so forth so generally that takes about four to six months that is why it's been so difficult to feel so quickly um in the meantime we have a substitute I was going to say so in that meantime four to six months that's a lot of pressure to put on someone with that right with that many kids and how many classes so what is that our answer the substitute that's what we have currently I believe there's approximately 15 students in there now okay any other old business items me he was still going to go um
025while we're closed for winter break we're going to move central office into the bank building is that correct yes okay is that all solidified as a rental deal I'm working on that right now okay because um I heard on the street am I allowed to say that I heard on the street there's rumor that that building is up for sale or will be up for sale or they would consider talking sale are we hearing that are we interested what's the dealio I've heard that I've heard that it is for sale be interested in pursuing that okay yeah that's a nice building and it's been well maintained I've been in there numerous times they did remote learning in there with the park district it's a nice setup I was just wondering I mean sting is it
026so close proximity to us I think that um it's something I can look into and see I know there are a lot of I don't want to say legal loopholes to jump through but there's a lot of things we have to jump through in order for us probably purchase some property I mean we've done it before so I can look into it if the board wants me at least to look into it and see if I can I can do that what would be the purpose of it like I think one of the things that I know I've thought about is the fact that would be able to allow us to expand our EOC point exactly that's what I'm thinking take over the rest of our classrooms then expand that program so so that's one
027of the thoughts I would you know we would look at moving you know all of district office over there permanently now what I don't know is you know whether we would have to expand that building at all or anything I don't know that and speculate on that but again I can look into it and see and as I start preparing an additional plan and looking at maybe some future financing for a bunch of things that I include that I can include that and see of course I can have conversations with them that was my thought because we are always hearing from our kindergarten teachers that they would love for more children to be able to go to ELC to prepare for kindergarten sure and I know we talked I don't even know how long ago
028Mr Brown might remember how long ago we actually talked about putting this all back to classroom and trying to find a place for district office and it might have been during one of our facilities meetings or whatever I don't know if you remember but I think it's something that at this point um it's worth looking into the I do know the building has been maintained like roof and all that stuff is supposedly in good shape so you know it might be worth looking at and then seeing what what it would take to put this building back to classrooms sure yeah so Ken once you do some due diligence and sure come back to the board with that we'll do that yep any other old business I have just one question can regarding National investigation agency
029with their members I guess going out there and worrying police uniforms for the district or the village that they represent again I it's hot off the press and it was told to me by a village trustee actually that this neighbor and he a hundred percent vowed for the student that lives there attended School District and but lo and behold one in the National investigation I guess employees wore some type of uniform with a vest and pulled out a badge something to that nature again I cannot confirm that sure I don't want to allege that that actually happened but this is what's shared with me and I just want to know where are we did we find out a little bit more is there a standard there and if possible we have given all of that
030assignment to this particular vendor right we're not doing anything when it comes to investigating so let me explain that sure so National investigations is a tool for us sure you can use for residency and so it's that initial tool that we use not only for new students but the conversation that I have had with our registration staff is if there is someone through this process that can test that and we have the right as a school district to override and so what our registration office has begun doing with some of these individuals is the parents will then bringing documents to us will show us and then we were over okay it probably happens on five to ten percent of the cases that we see uh but that's our right again we use that as a
031tool for that um has it been a perfect system no I don't think so but again as I shared with the board before I think we'll go time it'll become consistent for um National investigation is very well aware that we say when it comes to comes again it's a tool I've asked I have sent a couple emails to them concerning your question about the uniform and all of that I haven't gotten an answer yet however I was on my calendars you were talking on Thursday at 10 o'clock I had to meet okay um so I will that's one of my topics on my agenda to talk to them about the other topic is you know again The Residency and all of that and okay yeah I just want to mitigate them or minimize the you
032know again I don't think they have just just by Nature the same empathy as our employees towards the neighbor I just don't think so and this is a job they have and if it's a minor infraction or whatever they say you know what I'm looking at a document that says this person here has a different name here I'm going in like gangbusters knocking the door down okay I'm just exaggerating a little bit here but I just want you know maybe a twofold we can handle the self-component part of this and our vendor can handle the more stringent part yeah I think again you know using them as that initial tool and then if there needs to be further investigation we can go to them because again we use them for that too so you know
033as during the year a case will come up of a residency case sure you know we will contact that we will gather some data we contact them and say we need you to make some further investigation and then they turn that if so you initiate it the district does yes they're not sitting back in a room going in and all without any of our input without any of our okay so we initiated say hey go check this out go check this out so like a new students hours we get a decision from them the contact is sent me back to the parent or the family that you know you're not a resident you won't be able to apply now again this is where the empathy comes in so now there's there may be pushback so
034when our registration Officer says Okay show us what you got show us your your documents and all that stuff yeah go through that if we feel that they are truly a resident we don't agree with that decision then we will that's fair yeah so that's fair okay okay thank you Ken yeah okay any other old business any new business okay we we do have a need for closed session tonight can I have a motion to go into closed session for the appointment employment compensation discipline performance or dismissal of specific employees SoMo second okay that was some fatties I've been waiting a couple months to do that uh roll call all right Brown is an eye this is Galbraith all right Mr swallows aye Mrs root vice president Ruth sorry still I president Auburn aye motion
035carries we are enclosed at 703. uh for the video feed um the only thing we'll have after closed session is adjournment so we'll cease the video feed now and uh thank you all for uh joining in so thank everyone thank you guys um you don't have anything you know Okay so