001okay I hereby are we we ready to go okay I hereby call this meeting to order uh roll call please yep you can only that you're talking not in your mic no I don't not in your mic Brown is here Mrs Galt here Dr Hall here Mr swales here Mrs Walters here vice president R here president Al here please stand and join me in the pledge I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all and Miss rup would you please recite the mission statement yes our mission is to empower each student to positively impact the world for a bright new Future Okay um can I get a motion to open the public hearing
002for the fiscal year 2022-2023 budget a roll call Mrs galberth hi Dr Hall hi Mr swanes hi Mrs Walters hi Brown is an I miss uh vice president rot hi president Alber I okay the public hearing is now open I'll turn it over to Mr Surman thank you president Al uh good evening board Dr Cara administrators to the public um just as a formality to let you know that uh the presentation I'm about to share has been posted to our website it also is posted to board book so it is on there also if you wish to follow along board I think I've given you a hard copy of the presentation so you can follow along also we'll be presenting at the same time um as we go again this is the public hearing to
003present the 2022 23 tentative budget as you see in your packet uh page two is just an introduction U stating that we've met all the requirements along with an advertisement posting it through our website having the budget available to anyone that is interested um at our district office on page three are just some definitions of Revenue and expenditures um again uh I just put these in there just so everyone has an understanding if this is their first time of some of the terms that I may be using I ask to turn your attention to page four um which is really the revenues and expenditures of the budget and uh this is for all funds so I'm going to share the budget not only for all funds but just for our operating funds also okay so
004what you will see is I've done a comparison between the 222 adopted budget because our our numbers really aren't final they're not audited numbers yet so the adopted budget uh that was approved by the board in June versus the 2223 budget and the variance and you will see on all funds Revenue totaling $98 million almost $99 million offset by expenses of $125 million which gives us a deficit of $26.8 million most of that deficit is driven really by capital projects and construction that is taking place um that is part of the off funds that's normal we have that money in the bank from bonds sold so that money is there but again just so you know on an all fund standpoint um there will be a deficit of about $26.8 million you will also see
005then on the next page a comparison with can I just ask you a question on this page sure I'm sorry thank you yep what's the decrease in other objects which I know includes our debt service payment which is pretty constant you know you you have in there 11.9 but was there another big item in 2122 I I don't know that off the top of my head Mr alre I I can try and find that out by the end of the meeting I can like take a look at the budgets individually uh my computer and just kind of see what that variance is that 4.6 million I'm just trying to think off the top of my head what it would be uh and I and I'm honestly not sure okay of that okay uh it looks
006like there were some expenses that we had last year that were added in there that 14.8 is pretty constant from a budget standpoint as you mentioned because of our uh annual debt payment is what comes out of there so looks like there's some other objects but I'll check that out okay okay um the other thing I will mention too at the bottom there you will see some other financing sources and that has to do with the bond sales that took place last year that's this category please also know that at the end of this year we will probably have to amend the budget again because we have another Bond sale this year I haven't included that because we haven't sold that well we closed down we just closed down so we'll be amending the budget
007to include those numbers in there also we'll have to do that but that will come in June and that and so that will be the amendment that will take place on page five then you will also see then uh the operating funds and I think this is really the most important page when you look at the budget is to determine what is going to be the Surplus or deficit in this area and again what you will see is I'm projecting a deficit of $48,000 um in our operating funds um I have included um a lot of um things uh I will say this expenses in security I've up some security budgets I've allocated money in there if the board decides to have metal detectors I've added that if we wanted to upgrade some other things
008with security that Dr Cara and I have talked about so there are some upgrades that are in there I have included all raises and uh that the board has approved now in August or in July so all of that has been included in the budget this also shows a budget that is uh fully staffed also um so again I don't believe because of the shortage that is taking place and in consultation with Mr uh Mr Neil in HR I don't think we're going to be fully staffed just because of uh shortages that are taking place in educational profession but the budget shows that shows being fully staff so I believe again this this is just my opinion I believe that and I know Mr Alber is going to ask me about making up that money
009uh I believe that we'll be able to make that up and we'll we'll have a positive at the end of the year but from a budgetary standpoint I think it's fair to share with the community that are just going to be a little bit of a deficit um the other thing I will share on the revenue side is the good news to the district whether it's good or bad but uh we have now been classified back to tier one in evidence-based funding so last year we were tier two so we lost some of the extra funding we are now back in tier one for this year so it gained us I think about $400,000 extra in additional evidence-based funding I have included that in the budget too so so that has been included uh so
010that is you know whether you want to call it good news or bad news you know the bad news is the fact that we are still underfunded when it comes to State allocations and that but but again that back able to get some extra so Ken on the the um salary V variance you you answered one of my questions which is the 50 m 50.4 million is based on being fully staffed right of the 5.3 increase can you break out how much is of that is due to salary increas or increases for Acme and um administrative sta I can get that breakout for you I don't have I can get put that in the FYI so we kind of have an idea of yeah I can I can do that for yes yep and then
011on purchase services and supplies and materials you know there's pretty hefty increases I don't know if you have there's some key drivers on those two lines you know again I can look at that and get you some detail in the FYI yeah maybe the top two or three drivers of Varian I can easily do that that's not a problem yep okay okay all right and I think too you know uh going back Mr Rober to your question on salaries and benefits again I think if you look at last year's numbers we were short staffed and again you know the the numbers that are there from the adopted budget were actually our raw numbers on our ledgers so they're going to be pretty close to our audited numbers um so you'll see that I think we
012were short staff so I'll try and break that out for you to kind of give you an idea where we right but I'm thinking if I know how much is due to the increases we've approved versus the the remainder kind of gives you idea of how much budgeting fully staff over being not fully staffed versus the 45 million sure it's kind of yes how much yep wiggle room is in there yep I can I can take care of that okay so real yes on that so just thinking outside the box a little bit so later we're going to talk about metal detectors right so if we're going to staff that or fund that is there any way of you're you're using a budget number of a fully staff District but using some of the funds
013to help with that issue moving forward now we've talked about you said putting the metal detectors in there but do you have salaries in there for those people too I do not have salaries in there because I don't think we've really discussed that about what it would take I haven't seen that yet so um I have not put that number in there yet uh again I I have put a fully staffed security officers in there now again whether we're able to hire all of those and not use other services that we've have in the past but there is a way to just kind of move some things around there you know also yes to help that issue to help that issue sure sure there is yep um the next page then page uh six is
014is again page six and seven will go together on fund balances both comparing our fund balances and our projected fund balances I should say for the year in all funds versus operating funds uh so you'll see a little Gap here at the end of the year um and all of that from last year to this year um and that is because again we're spending down the money that we had sold Bonds on for construction projects so that is being sold so that is starting to come down here right um You will see some of these lines here this line here which under all funds I'm just I just want to make sure I'm going to go to operating funds so this 21 million it's I'm on page seven now the 21.7 million line that represents
01525% of our expenditures that's actually the board policy when it comes to fund balance fund balance according to board policy is 25% aggregate of our uh uh expenses in operating funds so this a fluctuate but for right now it's at 21.7 million and then you'll see a line up here which is six months Cash Cash which is what we really want to stay with um and I believe we will as we move forward again we will be adding an additional 14 around 14 million to our fund balance this month I haven't included that but this number will actually go up another $14 million at the end of the year because of the bonds we just sold and that we're closing on okay um then lastly uh the final page on page eight are just the
016goals of our department and um what we are working on this year uh the audit again completing the audit by December 15 statutorily it needs to be completed in October however you can apply for a 60-day extension and so really December 15th we are on target for that easily on target for that um really the only one thing I have to do is is do some uh Brian and I are doing some asset work um so we're doing that but the the UTS have already been out um have done their field work have gotten everything so uh we are in really good shape with that uh the the good news is our our cash accounts have balance to the penny so we are happy with that and that that's the number one is your cash
017accounts and everything so that that is all done uh and that's a credit to Brian and him doing it all the reconciliations have been done so we're good with the audit um I I am I would project that our financial rating is going to be recognition again uh I believe it will be I think we're in good shape for that so U that is good news for the district uh we continue to transition our business Suite in Skyward SMS to Skyward cumulative uh there have been some roller coaster days with that I will tell you uh but uh the system is a better system and will make us more efficient so uh I am uh I'm happy with that progress um we continue to develop end of the- month closing procedures those are just normal
018in case something new comes up we will continue to develop them and then lastly facility planning and capital projects as you well know uh we're finishing up year two on some buildings year one on some buildings uh I can as during the regular board meeting if you want an update I can give you an update of how things are going but uh again we continue to work on that too just real quick I maybe I missed it when do you think you'll the audit will be done um I always I'm conservative on this I so you know it'll easily be done by December they are pushing to have it done by by December they're pushing to have it done by November so I think I we're looking to have it earlier and earlier than that
019it all it really rests right now with Miller Cooper you know so they came in and did all their preliminary all their preliminary work is done all the information has been given to them the only one piece that they're waiting on is our assets our Capital assets that Brian and I are working on and that's because it's a new module in the system and we just got training on it last week so um that that's the only part they're waiting on and then the last question I would assume in the regular board meeting should we talk about the cative just as a question just sure we'll bring it up then right sure we can talk about it then yep J um can you turn to page four please sure or move your screen maybe I
020don't understand this um probably don't understand it so the 2022-2023 tentative Revenue budget at the bottom it says 26,800 whatever for death is that this here 26 yeah 26895 3 yes okay is that okay can you explain to me is that mean that we are 26 m895 $375 in the hole somehow you will be on your books okay so here's my question sure you always keep telling us now that we're really in Good Financial shape being that much in debt we're in good Financial shape you are actually because this money that you're in debt from you already have taken in through the sale of bonds in previous years so that money is really sitting in the savings account that is spent on capital projects for three or four years so we got all the money
021up front it's sitting there this is this is normal to see this on the books when you talk about all of your funds and that's what this page does this page talks about all of our funds and that includes capital projects the the state normally pulls out when you talk about operating funds which are up there pulls out capital projects because they know that your capital projects are done over time and you sell bonds at one time and pay and pay down the I shouldn't say pay use the bonds to pay for projects over a number of years so they take that out of the equation this is a better representation about financially what the district looks like from an operating standpoint how I operate this one looks at all of our all of our
022money and and it is saying that we're running a deficit but it's again it's like you having a savings account at home and you have $110,000 in that savings account but I know that I need a new roof so I'm going to pull that money but in essence on my books that shows I I have this big expense and I'm in the hole but I'm really not I'm just taking it out of there that's all yes and Janine if you go back to that page you look up at Capital outlay the 25 million kind of up about three five or six that's up here Janine right here so that's the money we're spending on the Capital Improvements that we've already sold the bonds for so we have the money in the bank to cover it
023yes and we got that last it's if you look at this the chart we got that like last November yes so if you look on page um six there's the red dash line which is our last year's budget it goes from 51 million to 91 million that's the money that when we sold the bonds that we actually you're right we got the money in the bank it's been waiting there and now we're spending it right so it's not really a deficit no not not really but it is but not really and when when I talk about our financial rating so the financial rating is only based on operating funds it's not based on all of our funds it's just based on and purposely so because of the capital projects part of it you know so
024it's only based on this and again I believe that we'll make up this $400,000 because really in all honesty $400,000 on an 87 million budget is nothing it just nothing you know so uh this is what your financial rating is based on not not this one but that one thank you y okay I don't have anything else so good any other questions okay thanks Ken thank you and is there any I don't see any public comment for no I the public hearing um therefore can I get a motion to close the public hearing for the fiscal year 2022-2023 budget moved okay roll call doctor Dr Hall hi Brown is an i Mrs galbert hi Mrs Walters hi Mr swales hi vice president r hi president Alber I okay public hearing is not closed um is
025there any Cheryl is there any public comment there are none okay uh next up board updates does anyone have any board updates I have one um I attended the first responder meeting this morning with our three of our four communities were able to attend whether be police fire or both um it went really really well Mr Tobias um had us well organized and that committee um is not to discuss problems per say like discipline or whatever it's kind of Mo is having a traffic problem what are some solutions it's it's very interesting um I learned a lot this morning just by sitting there and listening to everybody we have great participation from our communities um they're very open and and giving with information or help or vice versa so um all in off our first
026meeting I thought it was very very good and I'm sure Mr Tobias will keep us up to date as we go on any other board updates yeah I guess the only question I had I talked to Ken a little bit before the meeting but um we started at cre a couple days late and we're moving forward and everything how's the status of all the construction and I know we talked a little bit about some of the rooftops coming in sure I I just give you an update as as you all know we we continue to have things coming in uh they're trickling in slow but sure um the latest update I have is most of the rooftop units should be in by the end of this month on site and then we'll start having those
027installed now they've already started selling some like in our I know in our administrative area and some in a building here they're beginning to put all the stats in the thermostats and hooking them up and all of that so those are starting to come in the chillers which are at tala and ELC are probably not going to be out site till the end of October so it's just you know that's where we're at um they are uh you know it's not the contractor it's the supplier you know and that so as soon as they get them they are working nights and week end to get the stuff in so that instructional time is not uh interrupted at all so that's our plan the East Wing over at uh Creek is moving forward um I have
028to actually go over there I'm going to try and get over there tomorrow um our goal is to try and open that up October 1st and I think we're going to be a little bit close I just have to see on the air conditioning and all of that stuff to make sure and all that I think if I have to push it out it may not be until mid October but we're still trying to hit that October first on El hary well that's that's the big thing is the elevator you are at the mercy of the elevator's un uh they are very they are sticklers when it comes to how they're going to do things and all of that uh so uh we believe Keith am I right the elevator stuff they have I think
029I think all the parts and everything come in I think but I'm not they they have most of what they need okay so now it's at the mercy of the elevator GS so we have the actual elevator well the shaft is there and everything you know there there's still a little bit of framing that has to be done and all of that stuff uh and so we're trying to coordinate that because what I don't want to happen when they come in is that we have people in the way while they're working because they get pretty peny about this stuff they just don't want anybody you know around and I don't want them to come on site and then all of a sudden walk off site have excuses whenever do that so that that's kind of
030where we're at so now since the Roe came in and gave us their you know uh temporary occupy y were the punch list short yeah the punch list is short so there you know again they're still doing that there are some little painting items and all of that so so that's being done um I don't believe the roe has to come in again once they gave us do they ke I I don't think they he'll probably come again they'll just come again so then and then what will happen then once we get uh new chillers in or anything like that we'll still have to do balancing and testing that all still has to be done so they they'll take care of all of that um we'll work out with the manufacturer on warranty and all
031of that stuff especially if chillers don't get here so I know next week we're I think we're voting on but I was tracking with one of my with one of the people that I you know I get bids all the time so the high school edition came in so is that on for that's on for next the contract will be on we're uh our our uh we opened up the bids last Thursday I believe uh there was a company that was the low bid uh I I don't have any recollection of who they are or anything like that so we're doing our investigative Healey Bender is doing that making sure they meet all the bid criteria and all of that stuff that will be on the agenda next week Dave Patton will be here for
032the meeting I will not be here for the meeting but Dave will be here for the meeting um in case you have any questions the number actually came in on target uh I think we had Dave had budgeted about 12.8 now this is construction cost not overall but 12.8 and I and I think it came in close to 128 yeah it's really close so um so it came in at a good number for us so barring any material shortages is our tentative still to be open next year open in August yeah okay yes yes that is our plan um and then lastly while we're talking about construction we've already started the process of looking at construction for next summer also uh I've already had Keith and I have already had a meeting with our architect
033we are thinking that the bid documents for next summer will be out in October so we can get a head head start on this thing we're putting some contingencies in there so uh vendors can begin ordering things and we can get things on site and all that so we've already taken have jumped on to that the good news I will tell you I don't think anybody knows this but we did put some air conditioning units into this first year at some buildings so if you go over to Creek their cafeteria and gym are actually air conditioned now and that so we got a head start on some things we just put that into the project uh because it was better for us uh from a financial standpoint to do that is that because there was
034availability you got it no it was just that we you know one of the things I will tell you this one of the things we did here that we learned when we did this building is that we probably should put the unit it it would have been better for us to put the unit in the bigger areas because we had to run the piping when we brought in those units then this year we had to redo the piping so that's simple terms to be honest with you so what it allowed us to do that is to bring those units into the bigger areas so um you know like again like a cre uh their cafeteria and gym are now air conditioned um so we were do all the piping it actually saved the district money
035so by next summer cre CSK and bore will be on schedule to be finished with they should be forther air conditioning and so this building too in tala so tala ELC Creek Boro CSK will all be air conditioned you know as long as we don't have any supply issues and then after that it's Dr Hall's project yeah and then next year too will be this building um I will share with the board that I will be coming to you with an abatement plan there are some asbest issues in some of our buildings U not on field that that's that's been taken care of um but there are some Asus issues in some of our buildings so I will we'll be com with a plan about that okay so Kim we feel pretty good uh not
036sure if anyone seen the weather for next week but we are supposed to be getting record heat for this time of the year so we feel pretty good with our schools the yeah I think we're in good shape you know we still have the cooling rooms Mr Brown you we still have that there are some areas again like I said at Keith there's some like at cre there's some bigger areas that they can take students into I think I think that's a that's a big plus for us um we're slowly adding some U units into some areas and all of that so I I feel good about that yes okay so I think the weather is helping us a lot too you know so we have any contingencies that we would think you know be
037ready to implement and if we came across some issues with those schools we have our normal heat plan that is in play that um if we have to enact that we will and that's in consultation with you know Dr Cara and you know M Perkins Mr Neil and myself you know we'll get together when we have to do that but you know we we have we have that plan ready to go so we're not looking to potentially close any schools down next week no the FES get he started over there he moved over here I'm good all right thank you sir sure okay thanks okay the only last one I had I have a question I don't know if this is the right time for it so obviously we opened up three weeks ago and
038we had an issue with you know uh the rooms in the buildings being dirty and we paid you know six hours and I'm and I'm all for it the question I have is we paid six hours to if I understand do we pay we pay that to all everybody right so I guess the question that I have is why would we pay everybody six hours when the people in the affected buildings had to work twice as hard so I understand the six and I'm all for it but I guess the question is why we didn't compensate Maybe a little less on the others because in certain schools they didn't really have to deal with I mean some of these teachers walked in and and they walked in it was a mess right so they the
039six hours was just probably just the cleaning not even probably their cleaning probably exceeded six hours so I that I understand but I guess I don't understand why we paid everybody else that when the affected buildings should have been I understand should have been handled but maybe yeah I think so you know it was just uh you know Lon and I were involved with just it was just part of negotiations and we just felt we just do it for everybody it was a good gesture to be honest with you you know I I I will tell you this one of the things that was in the back of my mind is something that Mr Brown said at one of our meetings about you know helping everybody out so it's just something we did I I
040do understand that I think um I will tell you this in the future I think we're going to have to do something like that when we decide to do all flooring because we have to keep in mind that when we do all the flooring next summer both in ALC and tala everything has to be packed in in this classroom everything I think budget that right figure that we we'll budget that and then you know we'll take care of that but I think we'll it'll only affect those that are in that bill that's my point is that if we're on a job and something happens I only you know if there's an issue the guys on that job getting that affected I just didn't understand the whole thing because if I was a teacher in a
041room that was filthy dirty I'd be pretty just a little taken back that I'm doing all this extra work well here's here's what I I was just thinking that yeah I I think you know when I think back because I always I always evaluate these things and how we did things and what how should we do this and all that I think one of the things we probably should have done is throw out there you know and and have people come into the buildings while construction was going on so they can see what really happened in those buildings and that um um I also think you know we underestimated uh the amount of dirt you know I I we just did and and um I think it was a good move that we brought in
042a contractor to assist us I think they did really good work they worked really well with our custodial staff our custodial staff did yman work um and all of that so uh because it was needed so I think you know as I think back I think what we're going to do and we've already um ly and I have already had some prary conversation with the cmea and we'll have to have that with acne is as we look at next summer we're going to have to put something together to assist them because there's going to be a lot of packing and unpacking and and that's in the affected building and that's in the affected building because I think that's a fair thing regardless of the Union I just think that each building in each situation meaning
043if you do it for one building and there's five affected those five get get what they need right and I and I and I do feel that we're going to have to do it not only for U there's your fly Dr U not only for cmea but also for acne because they're going to be effective agree because everybody else like uh everybody's involved yeah but I I do agree I think we need to do just in the effective okay yes thanks don't go please don't go darn it I just have one more question you know um I am the social media Queen there was a a post out there about the water bottle filler whatever you call those things um not working at the middle school and the high school now I did see a
044lot of people jump on the post saying which one are you going to because my kid is at that school and he's filling his bottle da da da so I'm just bringing it up because it was stated that supposedly those chillers are not are they I don't guess they're not called chillers whatever they're called those the stations or whatever so there there's a couple cold water also well there's a couple things that we have done in the buildings we have put bottle fillers in but there are some uh fountains that have not only bottle fillers but have the drinking spout on them we have covered up the drinking spout because that is you know that's kind of postco right you shouldn't be drinking out of those things so people are saying I can't drink out
045of it no you can't drink out of it because you're not supposed to anymore but the bottle fillers are working bed to be cold water cuz they're claiming they don't have cold water either I mean it's not ice cold water but it's cold water like you would get out the so we know that they're all working correct as far as I know they're all working we have not gotten anything and Keith Shak said I just want to say that for the camera because and if one is not working then put in uh if they I would ask to put in a a work order and we will have well here's what I I put out there if it's not working please contact the school how how are they supposed to know it's not working but
046many people jumped right on and said I use I've used all three in the building today and they're fine so so maybe it is that Fountain deal I don't know but I just wanted to make sure heard some things about the spout why is not the spout uncovered and and we are not going to open that up again you know it's it's cheaper for us to cover it up than to just put bottle filler only now any new construction that we've done we've put in bottle filler only we have not put the spout in there on the device you know so they bring their own bottle of water I I'm not sure that I I don't know that can they bring own bottle of water I think it's restricted no and the last question is
047the cumulative yeah I I would imagine it's like the old uh National Bank and First Midwest transition was an absolute it was a nightmare right and then in our town and everybody else it was it was rough but the question is and I think we got an email today and I think what the person's looking for more than less is uh a little bit of communication what the end result is going to be so I guess is that what's happening is you're just upgrading the software and it's changing no here well I I will tell you what happened we upgraded the software from it's it's Skyward SMS to C Skyward cumulative it's it's a newer version and that one of the areas and this is what happened with the payroll issue one of the areas
048that we had not used in the old SMS is the benefit management that means all of your um insurance rates all of that go through and there's an automated process that when you enter all these things it automatically Taps into the payroll system and it creates your deductions and your benefits on your paycheck and all that stuff well the system created double is what happened on some people took out double it took out double on some of them uh we did not catch it when we did our payroll check everything looked fine we balanced and everything but then all of a sudden we started getting emails and all that so what we've done is is we have spent uh I'll be honest with you we've spent the last two weeks I've spent the last two
049weeks trying to correct this whole thing we literally have gone through each individual we've told people it'll be corrected on the 16th I have an email ready to go either tomorrow or Thursday that fixes that will tell them the adjustment that's being made I don't want to send that out yet because we're still running some tests okay because I want to be 100% sure that this is good as long as they're aware I think that that the biggest complaint is even on the 16th you're going to run payroll Friday right yeah if it happens again just give them an update that you're working so they know that yeah and and so my plan is to send out an email tomorrow Thursday that's been my plan um I was going to do something over the weekend
050but I was talking to a couple of our staff and they're like you know they're just going to forget about this stuff so I you know and I hadn't heard anything yet I got like one email you know and that so I'm just just kind of Whitey and all yeah I don't know how many people affected but yeah I you know I I will tell you this the system is good I mean uh I think the problem that we're having is we need to adjust a lot of our operational practices in our departments um and upgrade those because we were kind of all over the place and this is an opportunity to do that thanks okay any other board updates thank you hopefully not a real little thing um our November Committee of the whole
051is election day thank you for being um which is probably no big deal I happen to work the poll but I just wanted to put it out there just to make sure that um that that doesn't affect anyone else we'll have a qu the district is closed that day right oh okay and so I won't be here I don't know so the district is closed so I don't know what that means for committee of the whole but we don't want to probably push things back because then you're pushing things into Thanksgiving you want to pick another day that week because November's a funny month because we have um Thanksgiving and then we have uh triple ey conference we we tend to schedule early early so my recommendation would be to Move It from maybe a
052Tuesday to a Wednesday if you wanted to do I'd be okay with that move it how about if we move it what what date is the Wednesday's 12th and it's the 11th well the eth is election day should move it to the nth so it would be Wednesday the 9th I'm okay I I would probably be just a few minutes late because I have my work board meeting but it usually ends by 6:30 what about the 7th Monday either day WS for me doesn't matter yeah make it work yeah seventh I'm open yeah I'm I either either the sth or 9th I can make work okay Monday all right sh you've got that okay okay we'll make the adjustments so we'll have committee the whole on the Monday the 7th and then our regular board
053meeting will be on the 15th Tuesday the 15th great thank you than okay I personally I just still kind of I guess this is update somewhat but I just want to thank Dr coges and the rest of the board members for attending the festivities of of the parades both up and Moni and I said as far as I'm concerned what was considered success was for the board members to rid themselves of all candy by the end of the parade stay on our feet while you were running the t i I enjoyed riding in the car that's all I'm going to say God you did that veryard in the parade and and Moni and Moni but she Dr koganes at at Le University Park she was she was running from across the street to meet someone
054in one house to the other and it was it was it was so great to see that with my eyes how you engaged in such a manner so thank you for all you do and I want to also say that I was here I don't know a week or so ago at the high school and something kind of came out of a potential trouble that could have occurred but I guess the mentoring group got together some men's and I was called and asked if I can come out and I made it out you were in the picture I am in a picture you were in the picture and it's on our website you can take a look at shows you how much I am I try to stay in the background okay but uh that
055was a that was a good experience good experience for me to see the kids I don't get a chance to get out much into the schools but to see the kids and and it was nothing like people portray the school to be it was very orderly uh very just calm I know we have our issues momentarily here and there but I was delighted I saw if I'm okay to say the teacher's name Eric Nelson okay how he engaged with a student it was like a father and son nice it was great and I think a Michelle Rivera I believe Rivero Rivero um and how she was just so happy and thrilled to see the men of the mentoring program present so that was that was a very good experience for me so I I would
056like to do something like that again and uh I just behooves all of the board members I know uh Janine board member galbert is is really and Sandy probably as well have the opportunity to get into the schools much more than I do but it is I just challenge all board members if they can get into the schools periodically to just show presence as that would be very welcome yeah the staff has been very happy about all the reception you know I know everybody was out there that first that first week right so it was it was great so good thank you and I'll I'll run the parade I'm sorry yeah stepped on your I paid the price car driv having a attack while we're on that topic just publicly say thank you to Tom
057whipfit Sand's brother-in-law for for bringing his classic cars that which which Sandy I didn't have a rear lights I know very enjoyable time very enjoyable thank you okay can we move on to administrative updates okay I'll with that I'll turn it over to Dr Cara all righty um we've just got a very short presentation and um as you recall you had asked me to uh provide um an opportunity for staff to give their input on the um the use of metal detectors so I'm just going to kind of buzz through this um to show basically what they had said all right can I go up here and just click on this oh look at that thank you so as you recall we had the community uh gave the uh the survey before and we had
058a very small representation of the staff so right here you can see we had over 300 people did uh choose to participate in this survey 25% of those worked at the high school 19 at the middle school and the remaining percentages were sprinkled throughout some of the other uh Elementary buildings my clicker thank you you can see by the the pie shape uh how some of the results were the question says I believe that District 2011 schools are currently safe and the red is the agree to strong strong agree or agree and then the green and the little of the Orange is the uh the disagree so you can see it's close you know there's a majority of them do believe it is on the safer side the blue just separating the strong it was
059it was actually the strong agree and the redest agree okay yeah so I just combine those together okay gotcha so you can see it's it's a little bit kind of a 5050 but you know more on the uh the agree next slide next question is I believe uh our schools would be safer if metal detectors were installed each of the buildings and again a little bit tight uh a little over half agreed or strongly agreed with this statement okay next slide and then is this the next slide so that's a breakout from the buildings again you know majority of the folks believe that you know looking at middle school and high school would be the strongest recommendation and then certainly uh Moy education center but Mooney education center already has a metal detector there so
060next slide so quick summary we have 37% of the respondents disagreed or strongly disagreed when asked if they believe the districts are currently safe 39 or almost 40% agreed or strongly agreed that they were safe so you can see that we they're very similar next bullet is just over half of the staff uh indicated they believe that the district schools will be safer with metal detectors this is much lower than 78% of the community uh next bullet a little over 50% of our staff responded that they would feel safer at work if metal detectors were installed nearly onethird disagreed or strongly disagreed with the statement and then lastly staff respondents generally indicated they believe that the high school and middle school would be the places that they would then put them so again kind of
061I don't want to say a 5050 but you know is a little bit more uh broken down I think uh the question is where where do we go from here you know what doc if you go back the question was asked go go back go back to either one of those slides I go back go back to right there it says the last four words entrance of my building so right at the entrance on so you only asked that question or was that was the survey question Yeah so basically one metal detector per building is that how I'm seeing that that's how I would see it if I was looking at it it was the entrance of you know students coming into the building so every build everybody would go through that okay not all
062the entrance doors that's you know we was alluding to kind of talking about every place entering the building would go through the metal detectors because for example at the high school we would have one near the parking lot we would have one in the front Okay so okay okay any entr into the building not just the the front the okay that's okay I need clarification okay did anybody else see it like that like I just saw it as the interest and one interest the main you didn't say the main interest I guess that's how I saw it I said oh just interested that people would think it the entrance where they enter the building okay where they enter the building okay so as you can see and think back where we were and where we're
063going I think as you recall you asked me to say okay what does the community say what does our staff saying and more importantly if we do go in that direction do you have the procedures and protocols written and number one do we have the staff so here's where we're at at this point uh as you know Mr Tobias uh graciously took on this role um late in the in the season he has been able to go out to some of our local districts and has observed um um watching what it looked like at the beginning of the year he had indicated there were a lot of lines at the beginning of the school year and those were some of the concerns that we had he's also going to be going and participating at another
064school uh to actually feel what it's like to go through and and work with um you know the staff in doing that so he is working at looking at their handbooks uh it would affect policies and so forth so that is in the mix but I think the bigger question here is staff now right now he is still trying to hire staff members and Mr Tobias we talked this morning how many staff security guards are we still looking was it 20 okay and that is just to keep our our normal security now we are using credential right now but we are so we have 20 to hire and then we would still have the additionals to do so you can see we've got we've got a little bit of a gap here um in in
065moving forward and there are there are some applicants that are in the pool and we are going through and vetting them but it has been kind of a slow process on that so I think where we're at we're going to continue to uh put together the procedures and so forth I think our main concern before we would even come back to you for a vote is trying to get these 20 filled first and maybe it might even take till spring or even to the next round I think the question is to one is we discussed we want to start in the high school yes so we're not talking about any other building but number two I guess us the board what I think you guys got to come back what do you need from us
066to be successful for this to be successful that's the question so you guys got to come up with a plan and say what do you need from us I mean we got to figure out that's why I think I asked Ken earlier on on on the salary wise there has to be a way to pull that in because we all know moving forward in society what what's it look like it looks like at some point in society is this going to be the future right so how do we get to that point how do we get to the next level but you guys got to come and ask us what you need to be successful because I think I asked uh Mr seamonson that before you know before the school year what do you need
067from us to beat for this to be successful if it's people I mean how much money per hour like what do we need to do um we know it's a staffing shortage but what's the next level what's the answer of that and we were hoping that the the contract uh was able to entice a few more um as far as you know doing more I I'm not sure if we can pay any more out of the contract um that we already have in there without doing some anou um and uh you know Mr Tobias I but but if that if it comes down to that we need to adjust that salary scale in order to get those let's have those discussions with the Union if that's I mean I think security is in everybody's interest
068right so if that is the issue so I think a lot of it would depend on you know why aren't people applying or do we have enough people applying um and kind of gauging that out so I think and how many people do you need for the high school how many metal detectors we need because again before we spended we want to have a plan we want to have procedures but what we just don't want that we want to know what you need from us to make that successful how is that going to run that would be probably the one piece that we would need is investigating you know changing changing the salary in that and I know U that was an area that we were wondering if that would um if that Sally would
069not be enough and I think we if I can add I'm not sure we're at that point yet okay we do have people in the pool that we haven't talked to yet uh Mr Tobias and I will be meeting on Thursday to go through that a little more carefully put together a schedule and a team to take care of that we'll hopefully have a good number to bring to the October meeting but uh we have already put through I think three uh in the last week so we we are we are working on it and I think we have about 13 that are ours and if we add in the eight that we were uh projecting we would need for the high school for metal detectors and that would make us a 21 but for
070you know if we take those three out we're down to 10 that we need to hire uh and we do have a lot of those currently staffed by credential people right and we are hiring some of those who are have turned out to be a good fit for us so I think we have a little time for we need to get that conversation but we are prepared to go forward and talk to the union if we need to so let me just understand so we're short 20 people today of our own staff how much of that and we're filling some of that in with credential we're short probably about 13 of our positions that need to be staffed without the metal detector positions okay with the metal detectors a little over 20 now we have
071a lot of credential uh officers who are helping us out I believe we still have a couple of Elementary buildings that are occasionally operating without on some days because they're the buildings that are most used to operating without and probably have the the less meat but we want to get an officer in every building so we that's what we want to go through our pool and and try to fill the existing positions first and we we're hoping to do that really quickly okay and once we know more about that then we can come back if there's something else need okay while do we have male and female applicants we're looking at because you're going to need quite a few females still we we do have uh across the Spectrum male female okay a variety of
072because we will need additional for the metal detectors for sure so and and of course we can always look at the people we hire for particular positions once we bring metal detectors online some of those people may shift other positions that are better fit I was just curious if we had your mic you need your mic so I guess my question is as well if we hire um um I guess a comfortable number for our positions then could we ultimately use credential for the metal detectors it's possible you know we would look at what's the best use of all of our assets who wherever we were getting from makes sense because we would need to train everybody in case credential they've left you know so correct and and we will probably retain credential regardless if
073we filled every position because we'll need backups for if we have officers absence those kind okay okay any other questions on that okay next Southland Career Tech update yeah I wanted to just give the board an update of where we were at and also see if we we get some direction on if you want me to go ahead and keep pursuing that as you know uh this initiative we had started actually a couple years ago uh it is the rich Township uh hwood Flossmore Bloom Thorton fractional Thorton 205 speed and Prairie State as well as ourselves are working to develop this Career Tech Co-op and again this was proposed location which would be currently at Rich East Rich Township would be donating the property to the co-op and allowing the co-op to construct and it
074would be about a um 100 million to 140 million on the site the building would be in excess of about 145,000 Square fet and primarily would be looking at manufacturing which manufacturing as you know we already kind of do Aviation you know because that was the one that we were looking at Public Safety Urban agricultureal and information Tech the co-op would be available for tuition cost so just like our speed we would then pay tuition what is different about this is that from speed right now you know we get you know reimbursed from the state for for so forth and we just pay for the tuition we don't necessarily and tuition does have some of that operational cost in there of course so it's very similar um currently right now uh the rich Township has
075asked for their legal team to um work with our interested interested districts to create some bylaw so we wanted to start putting this to paper to see what it would look like as we were uh working through it we've invited our Council our attorney Council uh to the table to review the bylaws and to make suggestions and certainly to look out for the best interest of our district in this endeavor the co-op is planning to fund the construction of the building with donations and grants and I verified that again at my last meeting you know it's a lot of money out there so they are trying to look to find um you know grants out there donations and so forth um Robin Kelly our conest roomman has donated over a million dollars for the project
076and so it's is sitting there ready to donate but again that's just a small dent into the bigger uh project in order to even accept these funds the co-op needs to go ahead and have the board um sign their interest or intent of interest to continue so each of the districts is going back to their boards to see if you know they indeed want to contribute and continue with this in order for them to secure those funds uh in order to consider them an entity but in order to do that you know um in working with our legal counsel there was some concerns that were coming up that still needed to be worked through um so before we have signed on we wanted to make sure that uh the board is well aware of some
077of those costs um that we would be obligated to and again if you still wanted to pursue this uh after the construction of the building the co-op members would be uh required to share an operating expenses so the five districts would then have to share all the operating cost for that site initially which includes Staffing Staffing everybody which need a director or principal there you would have teachers uh computer supplies all sorts of things that go into that and right now that budget is not been necessarily determined once students begin to enroll the general operating expenses would be shared with the co-op and then divided by the number of students that were enrolled uh for example if there was a 100 students and we sent 10 from our district we would be obligated for at
078least you know that 10% of that tuition and again so it could be you know sizable amount of money for for that piece uh we're still working on some of the other language issues of that um but certainly we're kind of deciding whether we want to pursue having a co-op uh or do we feel like we have enough here because it would incur some additional expenses at a time you know certainly when our our monies are going in a lot of different places um and I can ask the legal council to join in on this but some of the financial concerns that legal brought up in our conversation was that the district would be responsible for an equal share of operating costs that might become responsible for a pro rated share which could be up
079to 12 million a year initial initial startup fees there's a question on that if you're paying tuition per student why are you paying operating operational cost I think would it be built into that it would be to get the facility up and running first before the tuition even starts so we would have to put out some money in order well the co-op would have to put out some money so this would be a reoccurring expense and the 12 million Capital expenditures Capital expenditures you know there there be additional Capital expenditures sorry that 12 12 like 125 estimated there we go the uh the 125 you 12 or 125 that you mentioned that's initial Capital expenditures but there would also be initial operating expenditures as well bylaws separately my point is there would be cost not
080the 12 million year but there would be cost occurring every year and and Ken correct me if I'm wrong our longterm our long-term facility plan is to go down in size in buildings not add more right I mean I think the idea was to you know not have the Mec that's why we're putting the addition here so it's all in one facility number two is if we can you know consolidate even further in a few more years and and whatever how that works but it's not to add more facilities right no I mean the goal is to you know try and downsize as much as possible sure yeah you to reduce off expensive so and some of the other costs would be um again it's the unknown expenses right now because you know and signing
081for an unknown is you know is a concern for our attorney and Council as well as ourselves um and the way that the voting structure is right now U there are five districts so if four districts vote for it then everybody then is responsible for for that that portion and you're going to have to hire a a someone like Mr Ser right I mean you're going to have to hire somebody to run the finances it has a whole staff yes so those would be some considerations so um there some things that were still being worked out and then we would need to transport our students so I think you know before we move forward I just wanted to get direction from the board you know what the what the appetite was for this uh well
082I'll start by saying I love the idea of working with other school districts for something like this but I don't think we're in a position right now with all our capital projects and everything going on to take on something of that magnitude it's just my opinion age you know I first thought when it first came to the table I said wow you know what what a program that we can Embark upon and and then we decided to go ahead and add the addition to our high school which we're looking to do we got a very successful manufacturer program and we were looking to do more things which is kind of doing the same thing with this program that you're talking about and and I think you know reading through that one thing that I didn't
083like correct me if I'm wrong Eric was that if we decided to If We join we decide to get out we're still liable is that forever I saw something in that bill wrote in his is his in his opinion you would be liable forever but you'd be liable for any that are incur as of the that coer okay so whatever expense that we occurred when we was part of that we was still be liable for that if we withdraw from that SP okay okay okay or another example could be like you know litigation that occur while you're while you're a member right I think that would be another sure and can you if we decide not to to take on this endeavor but somewhere down the road can we do that I I do believe
084that it does allow us then to it would be at a higher tuition than if it was uh we were not part of the co-op but we would be able to participate at some point okay that'll be my thought at least see Let it go forward with our participation because again we have so many moving Parts in our district right now including again the addition ition to the high school which is looking to take on a lot of those I don't want to say a lot but at least several of the programs that you listed already and see how it goes and you know and I'm not sure if the transportation cost will be reimbursed like it's reimbursed for us transporting our kids it would be there would the kids get College CR or not
085college but High School Credit Credit yeah their career classes just like we would have here okay okay so but I doo think it's a really good idea but I don't know like um as rup said that we're in a position right now to embark on this but um if it is something that we can maybe do later there's too many unknowns right now so I'm not really 100% comfortable with it um until maybe it's up and running and if we want to do that later it' be great but yeah I'm not willing to go to our taxpayers and say we need to Fork over 12 and a half million to go into the old Rich East Building for a pro you know we could a bigger I mean if it came down to they could
086fund all of the capital initial Capital through donations or grants and then it just became a tuition issue I mean we we send kids to Prairie State we pay tuition we send them to KCC we pay tuition we have speed I mean we we already do that so we're comfortable with that I think that would be one situation but kind of stepping into something where Our obligation one isn't Quantified and two to put money into capital projects where we have Capital we have other things on our list that we'd like to do you know I just don't see this being feasible right now and that was the question if we're paying tuition why would we pay the 12 you know the operating that didn't make any sense if you're paying tuition is something I shouldn't
087have to pay for your operating expenses either and they're looking to build a new building for this on the existing grounds of rich Rich East High School they're planning on using that property I don't think it's been discussed whether they were going to demolish it and start over or if they were just going to you know so basically we're helping them rebuild and look good and I I it's not okay forget about even helping them I mean I guess we could be what are your thoughts on love to do that because I I value her opinion yeah well and that that is why I'm bringing this forward and that's why I said and you're bringing it Forward because you believe in it I I'm bringing it Forward because it was a great idea moving before
088as we've started going into the bylaws and getting into the nitty-gritty stuff we've I've worked with Council and there's there's areas of concern still okay do I mean but do you think with what we're doing it's worth it I think I think our district is uh doing a lot of really good things and it's continuing to do some good things certainly in manufacturing but there's some other things that we are going to be um promoting I think probably after the high school edition gets put into into place okay all and we've been working on this for about two two at least two years I know it was during Co so we've been talking about this for a long time now this was a little bit before we decided to do the addition at the high
089school so well let me ask you to be because is that a question you're prepared to answer now as far as do you think it's worth it because I don't know if I understood your answer as to it's wor think it gives the district uh our students access to additional career choices you know certainly my concern is about the financial pieces I know the sentiment of the board we've got a lot of um irons in the fire and um you know our our our focus is trying to get our facility plan done uh and those things are very important to the board and the community because that's what they're counting on for us so and they triy to correlate some of this with speed program spe in our in my opinion that's kind of a
090mandatory thing that's a need that really is a need we can't provide those Services right right so we have to have or Cur expenditures to get our kids up to speed best we could with the speed program but this here this here is more of a yeah it will promote some form of Education in a different form different fashion but not more of a a total need like Mr SW said is it is an elective it gives more exposure um for students so it it provides more options but it doesn't fulfill requirements exactly exactly which is good yeah which is good yeah I think the goal was nobl but I just don't think we're prepared to execute on it at this time so at least at this point I'm I'm sensing certainly the cons put
091the not to close the door in its entirety because again and that's why I as the question can you can we re revisit this at a later date and you know it was my understanding through the bylaws that allowed allowed people to come come and go it was based on tuition because they're trying to get more districts to participate you know the co-op is the initial group that's going to kind of share the the load initially and then as you have more and more districts coming on the outside to do tuition base it would help kind of help fund it and reduce the other District's expenditure so so Dr K I have a question that came up in my mind now when we're saying it's an elective manufacturing is not an elective so we're we're
092grouping it in the same thought as our manufacturing class but in essence it really isn't because manufacturing is not an elective they get credit for that class what I mean you get credit for you get credit for elective elective just means you don't need it's not a requir it's not a requirement right oh because when I went to school in elective was you didn't get credit for anything oh no took it as an extra there was only one R not around told I'm done you stepped into that no you still have to take another see where you're at that's all I said he muted everybody okay thank you okay okay any um that's it for administrative updates M that's that's it for administrative updates okay okay okay so okay um okay next up any old
093business I guess old business I did as the question damn funny it was funny it was funny it is funny old business seriously old business our din for you uh just old business I I did ask our HR assistant superintendent a couple months ago about where were we as far as hiring more minorities within the district as far as certified teachers of that nature I don't I don't know if we actually have that numbers those numbers um since school started you know I don't have the numbers with me tonight my plan was to put them together at the end of September I believe I said that at that time because we usually kind of we usually count the hiring season as being from May to September so that I'll put them together bya that first
094FYI in October and we can discuss it further if we need to that's good great thank you and that is all I have I did ask Ken to um you know bring back some information I asked for so he said he would so I'm not going to even bring that out and he's been good getting me information that I wanted and thank you Ken and Dr Cara for getting me some information which I think you shared with the board I do yes good information that was a good good information going through that thank you any other old I've got a new business item oh I'm surveying the whole room don't um new business so well you're not a paid employee so it wouldn't uh it gets rough um on um question about the consent agenda
095what would the board think about uh when we have all of the construction uh contracts to approve putting those in the consent agenda you know where we have you know for each School we've got you know I mean Ken runs by these projects in the committee the whole um you know when we have you know $887,000 being paid out to ourl Soho for tala or whatever could we just throw those all in the consent agenda instead of having them but because we're voting on money don't we have to do individually no I know that was one of the concerns we had we we approved payables bus we approv payables as part of of the consent agenda so I mean to me it's it we're aware of it if if there's ever an issue we can
096always take it out of the consent agenda we could always just take it out and vot on that one but it just it seems like it would streamline you know where we've got eight eight approvals under action items to just throw that into consent agenda yeah I mean again as long as we have an opportunity to to pull it and and then and then the other item was what about the payroll or uh the Personnel report whether or not to put that in the consent agenda I think maybe at one time prior to me being on the board it was in the consent agenda and there was some desire to pull it out yeah and I guess for the same for the same reason if you read it and you don't want to vote on
097it as a package deal pull it out yeah and you asked that at every meeting so if we want to pull it out we can pull it out yeah I think we just have to make sure we're specific on that I just think anybody I think I'll have to be very disciplined to make sure I have Cara read all of the items in the consent agenda there you go so yeah which is I do I'm hitting Miss on but okay well let's put those in let's try putting those in the uh consent agenda and then if it works if it doesn't we'll rethink it but yep okay and we all legal on that right Eric okay you're um okay any other new business can we put close session in the [Laughter] consented um so okay
098we do have a need for Clos session tonight let me get my handy dandy uh reasons for close session it's just number one correct Personnel Personnel okay um can I get a motion to go into close session for the purpose of the appointment employment compensation discipline performance or dismissal of specific employees second Cheryl's eager to get there roll call Brown is an i Mrs galbert I Dr Hall I Mr swales hi Mrs Walters hi vice president Ru hi president albre I okay we are in close session at 7:50 um for those watching on the live stream uh the only item that we're going to have after uh close session is adjournment so we'll uh end the close stream