Crete Monee School District 201u COTW Meeting 8/9/22

001okay hereby call this meeting to order um roll call please brown is here dr hall here mrs galbraith here mr sawali here mrs walters here vice president root president albert here uh please stand and join me in the pledge of i allegiance allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all and in the absence of mr root tonight sandy could you read the our mission statement yes um to empower each student to positively impact the world for a bright new future thank you um can i get a motion to open the e-learning public hearing second roll call brown isn't i mrs galbraith hi dr hall aye mrs walters aye mr smallish aye president albrecht aye

002so the hearing is open and i'll turn it over to chantal thank you good evening to our board dr kara student staff and communities as required by the illinois state board of education to establish and maintain implementation in school districts a program for use of electronic learning e-learning days are required under school code 1020-56 to conduct a public hearing on e-learning days and so as a reminder about the law requirements in lieu of emergency days we can use e-learning days they require that we have five five hours of instruction that must be monitored and verified research-based programs be used appropriate notification to our families training for our staff and students review with our collective bargaining units are any impact ensure that we have electronic access and that we provide non-electronic materials when necessary and ensure

003opportunities and for students with special needs uh and that the board next week we will ask for an action to adopt the e-learning plan that we have and then our our our roe must verify by september 1st elearning day defined is a day that we can use only if we have an adopted and approved e-learning plan we use these days in lieu of emergency days they count towards our days of attendance students are expected to complete learning activities assignments count towards students progress and attendance must be taken i'm going to talk a little bit about the difference between the different days that we have to put in our state calendar emergency day is defined as declared when a situation occurs that the district deems as an emergency and determines to close all district buildings emergency

004days must be made up so if we use an emergency day that day has to be added to our calendar we do not get to use emergency days and um e-learning days we would use in this plan e-learning day instead of an emergency day an act of god day is defined as days that are not required to be made up at the end of the year they are non-instructional days and we must get the approval from our roe if we use an act of god day the purpose of emergency of our e-learning days are designed to avoid interruption in our instruction and again they can happen because of severe conditions act of gods and controls that are outside of the district we must maintain a continuity of instruction we must move forward with our curriculum

005and then continue to engage our students in learning the procedures that the district has set forth is that it is a regular day of school and we do not have to make that day up when we call them we get to build five emergency days in our calendar and so what that means is then we get to use five e-learning days in our calendar year in the case of an emergency and schools need to close again we do not have to make e-learning days up and then teachers plan as they normally would for their students to complete work at home our communication plan with our families has been in the past to try and announce in a timely fashion and e-learning day before the end of the school day and this is dr cara meets

006with the board and we make that decision in case we are not able to make that day we do have a choice of using the uh typical emergency day and again that is a day that would have to be added to the calendar we contact our parents and families by our normal modes of communication which include school messenger the website social media and email we also contact all of our faculty members and we encourage on a daily basis even if we don't expect um to use any learning day we um we do ask that our staff and students take home their devices each and every day and then we use the platform of google classroom to facilitate the instruction attendance we are required to take attendance and teachers um use their google classroom platform to

007log in students and then they take attendance through skyward students participate in synchronous and asynchronous learning throughout the day they are monitored through our platform of goal guardian to make sure students are staying on task teachers build if they have any issues they work with their building administrators and then our students are able if they let's say it's um they don't have uh internet service for the day they're having power outage then they have time to make up those assignments and they work with their teachers e-learning for the staff again we have very different categories for our staff and those department heads work with their staff on completing other tasks if they are not in the instructional pool and any pre-arranged absences if someone is on a leave or sick day then that teacher can

008ask to forego that e-learning day if they are participating otherwise that pre-arranged absence stance expectations for students are that they complete their assignments they log in they bring home their devices they complete the test they communicate with their teachers if they're having any challenges and then again they are given time to make up work if they need additional time for our special education students our teachers work closely with related services to get all support that is needed for those students we work with our parents and we again make sure their needs are being met on e-learning days for our support we have our i.t hotline that we use that parents students or staff can call into if they need any services and then we have access for internet we are one-to-one with our students so

009that means every single student has a device all of our staff members have a device but again should something happen and there's a power outage then students can be allowed time to make up that work to determine our e-learning success we get formal feedback from staff to say things that we could change what things work what things didn't and then we have uh on in the plan an example of sample schedules and then we review that and make any changes that we need to make and so i will open it up for any comments or oops nope sorry next step next step is um action ad items next week we will ask the board to approve our plan and resolution we will then send that to the roe that plan will last for uh three

010years the roe will verify our plan and then we will continuously look at our plan for any changes and so i will open it up for any questions or a comment so what's the determination an emergency day and an e-learning day is it going to be a time frame meaning if you make the call at 4 30 in the morning or how are you going to make the determination because an old-fashioned snow day was they called school and you went outside but what's going to be your determining factor between the two so we would prefer and this is based on our staff too the preference is to use an e-learning day because you don't have to add that to your calendar so what this says is that we get to determine what that looks like

011and so you know my office the superintendent her cabinet and her work with you we determine what day we're going to use it and use the appropriate day but staff prefer using e-learning days because we are approved you have to have an approved plan in order to use them so let's say you know it's a tuesday in january and we know a huge snowstorm is coming on wednesday you call it the day before and use e-learning we can't yes but in another instance we're not expecting a big snowstorm but overnight it you know changes course and we get a lot more you call it in the morning that would have to be an emergency day no we can still use any learning day we get to determine when when we if we want to use

012the elearning day we like to give our parents notice um but again if it's if it's something that we can't help we can still use any learning day part of it's not district-wide what if it's pertains to you know the heat goes out in one of our buildings or something like that then that would be considered an emergency and the board the state board has conditions for when we need to close one facility versus a district-wide and so we have emergency closures that's not included here um and then we code it in our school calendar that we present to izb each year on what the majority of our district is doing okay but that wouldn't be added to the end of the year it would not be added to the end of the year and

013this is good for three years then so we won't have to we won't have to have a public healing next year just every three years yeah every three years believe it or not it's been three years and are there any changes i mean is this any different than what we had no i think that um you know we did the plan uh right before the pandemic and i think that we were just able to tweak things to make sure like at that time we weren't one-to-one now we are one-to-one before we were doing um packets for all of our students because we weren't sure how it was going to work now all of our teachers have been trained and are very comfortable using the digital platform so there are some things that you know before

014we were worried about we have to come in and get copies and you know make sure that they're hard copies we don't have those issues that we had in the past can we or do we have somewhere within our district definitions of all of these terms like on the website what's the difference between a emergency day act of god day e-learning day remote learning i believe we had the phrase pause then we pause pause yes we've got yes uh so this presentation is um will be on the website but we can certainly make sure that we have that glossary under the otl tab okay all right let i guess it's somewhat obvious but yet it's not when you say act of god day snow inclement weather such as snow coal would excessive heat be considered

015an act of god um i guess it could be when it's those record numbers but here's when if we're asking for an act of god day we have to exhaust all other days so we can only use it at the god day if we've exhausted if we've used all of our five um e-learning days and then i don't know let's say it's some a record heat of 113 degrees or something and um we need to use then we could use the act of guy day okay and the act of god days have to be made up at the end of the year after guys days do not have to be made up in the of the year but they do require that we receive permission to use that and you have to exhaust all five

016emergency days first where i think last year didn't we use a couple act of god days with the heat excessive heat because i remember there was a conversation we had with the roe and about that i thought it was because of our situation so now they're they're afterwards right um so they're after we have to exhaust the five emergency days that we would make up then any day after that we would ask for a act of goddamn right yes so the five days for e-learning we have to make those days up yes that's the beauty of having an e-learning day okay and i know there was some confusion last year or year before where remote learning so it's remote learning and e-learning i believe i asked this question before somewhere down in the past are

017they synonymously are they the same they're they're not the same so remote learning was put into place under the executive act by the governor and so that stated that we needed to provide remote learning for every student because of the pandemic and so even though we are digitally working remotely that's a different term so e-learning is in lieu of an emergency day so remote learning does not necessarily mean that the student is going to participate vi the computer or web or whatever remote learning could be where that student could not have any interaction with the staff no remote learning still requires it could be asynchronous or synchronous learning so it is there are times when students are on the computer face-to-face with their teachers and then there are times when teacher says you can go

018and read independently and come back at you know if it's elementary uh we'll we'll come back together at one o'clock so students do some work on their own and students do some work um face to face with with the staff will it be considered remote learning that the student would do work on their own for an entire day now mr brown i was told to bring the hard questions you did bring your heart questions okay i'm going to need you to repeat that question because i'm not sure i understood it say it again in other words a student is not here in in class learning for whatever reason is there any situation where the student would be at home consider being remote taught but not participating with anyone that day not according to our e-learning

019plan requires that there is a mixture of us checking in and monitoring students again there could be a situation where a student's home does not have any power and so that student cannot learn remotely so well i would just again there was a lot of issues going back where the kid or the student was considered being taught remotely but just giving a packet of work worksheets and things of that nature to do and there was no interaction whatsoever other than checking the status of where that kid was with that packet of work i am not aware of that and again according to our plan um it has asynchronous and synchronous time of that okay and this is the last question but i'm not sure how they answered it or how to ask this question but

020it's kind of similar of the previous question are there any situations where the student can not be a participant in the learning or the instruction not be a audibly but only visually that they cannot participate but only observe more so we we had a phrase for that i believe i think you're talking about when we were streaming when students there you go when students were looking into the classroom that is not what e-learning is okay so for purposes of e-learning unless a student has a challenge at home and then again they're talking and chatting with their teacher that you know my mic isn't working my camera isn't working they're working with their teacher and that teacher is is trying to solve that issue for the students so again i would just highly recommend again those

021terms screaming and remote and e-learning and all of those phrases be captured somewhere where parents can know and understand what they are yes so that's that's my take but i think the key is remote learning was dictated by the state correct e-learning is what we decide and we we make the call on and e-learning yes was only used when we were in a hybrid mode correct streaming was for the pandemic situation and it was only brought about because of that and it could happen again there could be situations where we could but um feedback from our staff is probably i'm not sure yes okay no one knows what the future brings thank you all right are there any other questions uh is there any public comment for the e-learning hearing okay hearing none can i

022get a motion to close the e-learning public hearing moved second roll call please dr hall hi brown is and i mrs galbraith aye mrs walters aye mr smallish aye president auburn hi the e-learning public hearing is now closed uh next up is there any general public comment for tonight's meeting okay next board updates um you want to go ahead and yes um mr brown and i took a look at the press uh 109 updates we've included kind of a cover sheet for you there were actually very few changes in some of the recommendations we have gone ahead and made comments on the far right hand side of you know changes that were that were done for policy number two colon 230 there was one question that came up and i think that is in relation

023to public participation the length of time is suggested do we want to keep it at 15 minutes per subject or leave it open-ended so i just needed to ask we need to ask the opinion of the board on that what so public participation per subject area um what they are suggesting is they just leave it open ended per subject yeah i think we've always left it open yeah it doesn't change our policy regarding public com the link of public comment though correct it's just per subject okay all right so that we will make a comment to leave it as stated um number three colon 70 succession of authority we've included for your review just a pdf version of our chain of commanding to the buildings so that's just available for you so we will update

024that for this year for item 580 for court duty this is the question that press is asking school code does mandate the provision for certificated employees serving as witnesses if they are called to do so so the question is would the board like to apply this language to both licensed and educational support personnel so in other words you know will you uh allow them to take that day with pay and we are recommending that we do is that the consensus okay uh the second question again replies to being called for jury duty uh instead of just being a witness this um school called mandates employees serve on a jury so right now certified staff is allowed to be paid would you also allow that for non-certified staff yeah okay that's what we agreed to um

025moving down uh the next one to take a look at is uh 7 colon 285 and this has to do with epinephrine injectors this title has been updated the question is has the board adopted the school district's supply of undesignated epinephrine injectors is board policy and we have not done so um and again the reason for that is in talking with uh school nurse kate those pens are very difficult to come by and i think mr brown asked me to find out do stu are students allowed to bring their own pens and they are and they usually will keep them on them or they can be in the nurse's office so children that do have them um are able to keep them with them all day um i think that is it i i do

026have a question going back to a staff member being paid for jury duty how is that i know the courts pay a certain amount for each person they call a small amount it's a very very small size it's like fifty dollars so do we pay here the district with the district paid a difference to make up that that salary does that fifty dollars they're just not docked for that day okay so they would get their normal pay plus the little extra okay yeah so i think that fifty dollars actually covers their gas to get there nowadays right okay that makes sense okay okay all right there's one that uh one policy that we will ask the board to consider um amending and that's going to be brought up through the um handbook and miss riley

027will be sharing that with you shortly but it has to do with our cell phone policy we as we were going through policy there is policy 7 i think it's 190 that has our cell phone policy in there embedded in the school in the student conduct but as you recall the board also adopted its own policy it was 7193 prior to that so they both basically say the same thing so we're asking we'll talk about it a little later that the board go ahead and amend to uh retire the board policy one seven 193 and we'll talk about that a little bit later but that'll be a walk on i think for um for um for our next conversation so that's all i have for this okay uh do any of the board members have

028any board updates okay well if not we'll move on to administrative updates and i'll turn that over to dr kara for update on money education center i've got three uh things to uh talk through as uh ms pitkins is you know maybe getting ready in just a few minutes but i wanted to remind the board in the community we have support day coming up this saturday it's from eight to noon is that correct mr cerma nine to eleven thirty all right so people can get there a little bit early if they choose to i know we have a couple people that will be volunteering and we certainly appreciate their support discussion about board meeting next week we intended to be back home at the district office for next tuesday but mr cerma has reported that

029that might be a problem so just to eliminate any confusion we're going to go ahead and have it again here for next tuesday why things are still being remodeled and just wanted to remind the board our newsletter came out this this last week i know some neighborhoods miss galbraith are still waiting to get theirs but we did get this done and we were really happy to have this we do have a spanish version that was available that we will be mailing out to our families via our school messenger as well so we were glad to have that our intention is to have another one that will be going out a little bit later in the year the spanish version you say mail those out just to our families all families we don't know in the

030community who is spanish speaking so we're gonna at least mail them out to our our families that go to our district okay just a little clarification i'm not understanding you sent that out already in the english version so the spanish version you're going to send that to who to the families in our district that are in our bilingual program or esl program okay yeah alrighty moving on um we've asked uh tina pitkin to come and talk a little bit about what's going on at the moani education center as you recall we were doing some revisions uh there was a decision to you know keep the program moving forward and so we did have some change in staff we've had some hiring to do and we wanted to make sure that it was clearly articulated to

031the community via our website the website has now also been updated i believe with all the additions and i've asked ms petkins to go ahead and share that the program with us tonight and you can ask questions afterwards turn it over to you well good good evening everybody i wanted to thank all of you for this opportunity i'm very excited about joining um the staff over there and i wanted to say that there are it's going to be different this year there's going to be some changes at the at mec and the first thing is that it's going to be a choice program that promotes student success and i'll talk about that as we go along the first thing is that supporting students is our priority we want to support them so they're successful both

032academically and behaviorally we're going to use a therapeutic approach to support students socially and emotionally and this will help them to to ensure their academic success to get that support something new that we're going to implement this year is a new program model called the classroom community model this is a shared responsibility model as a member of the classroom community students will make decisions in conjunction with their teachers regarding a wide range of activities and i can't read my handwriting here an example of this is for example right now classes might have math as their first subject their second subject might be english and the community can get together and they can decide to switch that around maybe they want to do english first instead of math so the students can make that decision with

033the teachers sorry also we have individualized academic programming this is where the choice comes in students can design their own academic programming it could be a combination of teacher-led instruction which is pretty traditional it could be online learning computer-based learning they can also have traditional textbooks paper and they can stream classes here at the high school or the middle school so that is also an option for example we have a student who is very advanced in his math and he requires a calculus class which we really don't have the capacity to teach there so streaming into a math class here at the high school would be the best option for him yes going back to that term screaming and we're talking about a young man is pretty advanced in math you guys cannot accommodate him

034for calculus class so his next option is to participate vi the screaming method and using that process can a student again be involved with the dialogue that's going on in that class well we we could i think that's arrangement that would have to be made with the classroom teacher to see if that's a possibility um another option is we also have access to the plato programs and there's a calculus class in there so that would be a choice the student can make that's more self-taught right right at his own pace so if he wants to participate in the classroom then he could and if he's appropriate in doing that that that is a possibility is this the first time we're doing something like this with a student with the streaming with the student being at

035such an advanced level that that person is not getting the classroom one-on-one per se that he or she she needs and this is the next approach that we're looking at i think has this ever been has this ever happened again i think in the past when this has happened and certainly they have had students who are academically advanced they would use the plato program and now there's a choice because you're talking about calculus and and being self-paced that's tough it's very tough it is and challenging so i just ask you just to monitor the progress of this approach with this person and take whatever appropriate measures we absolutely will do that okay right and the other thing too is we have not been able to hire a math teacher so we may be relying on

036high school math teachers and the middle school math teachers also for for all of our math students so it may be a streaming situation it may be a team teaching situation with a high school or middle school teacher with one of my teachers and it could be a sixth assignment for teachers so as i'm planning the courses this week and schedules we'll have to see what that looks like and see and i have some hopefully interviews set up for later this week for math teacher so we'll have to see what happens okay but right we our expectations academically will remain high and we will follow the curriculum at the high school in the middle school so we want students to learn the very best and get the very best curriculum absolutely right thank you okay

037so we are on social and emotional support so as a group and individually students will have access to counseling group counseling individual counseling with our social worker with outside support personnel as well and here the classroom community model comes into play because this will help students the whole basis of the program is to help them make better decisions for themselves to be more responsible and to become better problem solvers and again they've made some some of them have made bad choices which is why they're there which is why they need the greater support so this is what we're gonna assist them with and help them to learn to become better in doing these things does that make sense okay and then also students will have access to vocational training and this would be on-site and

038also off-site on-site they will have access to machinery that is manufacturing t-shirts signs professional signs mugs things like that also educator rising is a community-based movement that will prepare future teachers and we can have a chapter there if we have students who are interested that's an option and off-site options are the kankakee area career center for students as well as taking classes here for for metal working or woodworking something like that so that is an option we are going to encourage students to earn their way back to their home school so they can have those opportunities so transitioning back to their home school we want to position students to be successful we would never send a student back full time because they have such great support there sending them back here full time and taking

039that support away surely would set them up for failure so we want to do a gradual integration and they will continue to have the support at mec and help their success here at the high school or the middle school and the things that we would look at to kind of indicate to us that they're ready to return is that they have consistent attendance they're maintaining at least a c average in their grades and that they're functioning at the highest level so we will have data sheets that have target behaviors and we will look at those target behaviors and that will indicate to us if they're ready to return the steps program is an is for gen ed students as an alternative to expulsion or as an administrative placement transfer approved by central office this allows

040students to continue on their education and to continue to be successful students in this program will also have social and emotional support they will also have access to a social worker daily and they will also participate in the classroom community model whoops sorry students who have an individualized education plan let me go back there okay did i get everything on that slide okay thanks so yes again they'll have access to the social worker and they will also participate in the classroom community model for example i had a teacher email me she she's going to be new in the building and she toured it last week and she sent me an email yesterday and noticed that one hallway looked nicer than the other hallway and she asked if she could do something about that to make

041the other hallway look as nice as the as the first one and i said that that would be a good classroom just a community decision talk with your students have them come up with ideas and they can do that and then they kind of make it their own they will personalize it students with an iep this placement at mec would be a team decision and again that would be for students who require more supports for behavior and for academics two additional programs that are going to be offered is a credit recovery program this is recommended for students who are very deficient in credits um they can accelerate their learning and again they probably would be working with the plato program because they can do that at their own pace so if they worked they can

042accelerate their their their speed i guess of completing the courses so then they could graduate more quickly or on time and then the crisis intervention behavior stabilization program is a sibs program this is offered as an alternative to an out-of-school suspension for both gen ed students and special ed students so they would come over this would be a short-term placement anywhere from one day up to 10 days and students would come with the work assigned by their teachers and they would complete it there for an iep student they would get the services on their iep if they were with us for a week or two weeks and they had say social work as a service then our social worker would deliver those services so because they're getting their services on their iep it's not considered

043an out-of-school suspension so we currently offer this no this is going to be new this is this says continuing programs that's why i was oh well you know what did they dr caro i'm not sure did they do that i've never heard of it the sibs over there i think they did it a while ago and then it was stopped okay just was curious because it says continuing maybe it wasn't consistent okay just wanted to make sure it's okay that if it had been used how it was working so we're going to have a a program in place and it's going to be separate from our classrooms and i think maybe when they did it before they just put students in the classroom for however long they were going to be there so this will

044be a totally separate program our our students eligible to participate those who attend nbc to participate in sports activities they are there okay now unless unless can i say unless there there was an issue while they were here and then we'd have to talk about that and see if we could come up with a plan and that would be on an individual basis okay can you go back to that list the next slide this one yes so that last bullet item there about the crisis intervention behaviors stability stabilization program so if a student was given an out of school suspension i believe he or she may not be able to participate right in sports so if the alternative is not to have the out of school suspension but to enter another type of program as

045an alternative can they still participate in the after school activity so i think that depends on the situation in the student and the paperwork that the home school would fill out is they have to indicate that if that's a possibility or not it's not it's the case by cases yes i think so a lot of it depends on what the situation was if there was a fight for example but in the handbook is this verbiage in the handbook the handbook that we're looking to approve don't work because i think in the handbook well let's say out of school suspensions the kids are not eligible i don't believe it says that okay i i thought going back and you may have said that as a discipline action that the kid may may not be it's loss

046of privilege unless it's lost but this is an alternative to out-of-school suspension right and that's my case and that's my exact point now here's the alternative does it have the same weight as preventing a student from not participating i think the real effect of this is we're trying to eliminate students being sent home and being uh you know restricted from access for their education exactly but there's there's a sports athletic component there and it could be okay that's all yeah and i think dr kara talked about loss of privilege so if whatever occurred to send them to the sips program if that results in a loss of privilege then that then that may occur then for after-school activities just clearly you know for parents and things like that because they will challenge things like this

047if it's a gray area it's best to be known up front what the expectations are right and then here's my contact information if anyone has any questions feel free to call or email or stop by anytime we have an open door policy even though the door's locked right so so for this year in the building that you're in do you have an idea of kind of what your capacity is and in terms of enrollment and how many do you do you know that we'll be attending day one yes so our capacity is determined by our staff so right now i have hired two special ed teachers so we'll have two special ed classrooms we have a middle school gen ed teacher and up until yesterday i did have a gen ed high school teacher who

048resigned so i'm trying to hire someone to replace her so that's four classrooms and we're going to be starting with 20 students seven to eight of those are iep students and the numbers and the classes are low which is a good way to start because it's new we're going to be doing this new classroom community model we want the staff and the students to you know get really accurate with that and then we'll have room for referrals throughout the year okay we are looking to do a good job in advertising the program uh we are going to be working with our with our marketing capacities to put together brochures so that we can have it at the um the uh each of the buildings so as uh counselors and so forth they're talking with staff

049or student families they can pass out the brochure and they can talk about it as well because we want to entice people to take advantage of some of the programs that we are offering we are looking again to have this starting in being included in the wing and 23 so this is part of the high school and these are some a variety of other services that we can offer so it's again it's putting a big toe in the water and getting people used to this as we start to develop this program so but i think our capacity right now with the four teachers would be 40 students if we had more than that we would continue you know advertising to see if we could get a december graduate to come in and then we could

050open up another classroom yeah okay so [Music] any other questions yes we were looking i guess before we came up with this program to probably have two or three students that was from last year to this year to enter into mec so now with some stirring with some innovation i i would like to say of the new program we're talking about 40 students right now as you see it right right but we have about 20 to 22 right now i'm sorry 20 20 to 22. was it a collaborative effort with the parents and the staff or was there any pushback from the staff because sometimes people see me see when you hear mec they they look at it as a negative connotation somewhat you know i'm sorry i'm just saying it and parents now are

051they pushing back any parents pushing back and say you know this will benefit your student if they were to be a participant in this particular program and do we have parents out there saying no and then who makes the final decision that's the message we want to give that this program will benefit students it absolutely will no doubt about that and i think the answer to your question is we're having both we have students who are asking to stay to remain we're having a parent who knows this would be good for their their son or daughter but that son or daughter does not want to go so then that's a conflict within the family that they have to that they're going to have to um discuss the final say will be i think the schools

052depending depending on the reason for the referral because one thing dr kara talked about is going forward in advertising this program because it will be very beneficial that we might have parents and students requesting to go there and then we would look at that and certainly honor that if this is going to help the student then they're going to become more successful but sometimes depending on what happened at the high school to precipitate the referral they may not have a choice so again that's not going to be on an individual basis okay thank you very good thank you any other questions thank you very much great good presentation okay next next up is business ken or you're on deck no you're not you're at the plate you were on deck before with two strikes yeah

053wow that hurt that's all right um well good evening board good evening dr cara and to the public um let me just go through a few things that are going to be on the agenda these are just kind of have a little discussion on it and but on the agenda for next week's board meeting the first one is to establish a date for the public hearing for the um 20 that that should be 2223 tentative budget that budget hearing will be september 13 2022. so um i have um begun the budgets i i don't have them done yet they're not close to being done yet because i have to wait really on ratification or approval of some raises and all of those things plus i was working on inputting new salaries for acme and that

054so i don't have those budgets available yet i'm hoping to have them available before the meeting if i do i will share that with the board at least to give you a preliminary look of things uh before we get into that meeting and that do we not have to have this approved by the end of september i believe right it does have to be approved by the end of september so the public the public hearing will be on the 13th the budget will actually be approved on the 20th 25th okay of that one all right um the next two number two and number three are resolutions that will be coming for the board for the issuing of bonds one for 15 million dollars and one for eight million dollars again we started this process back

055in june where we had an intent to sell bonds these are the bonds for the addition at the high school for 15 million dollars the 8 million dollars is additional bonds that we are selling in order to restructure our current debt and so that we do not increase the annual debt payment both of those have we've had public hearings of that the binder hearings we had last month so we've had public hearings on those uh the petition period took place with no objection so you will be getting what's called the parameter resolution now uh for the actual sale of bonds okay ken i could have sworn i i read something regarding the 15 million dollars being working cash did i so those are going into the working cash fund or the 15 million dollars the

05615 million the payoff for the edition yeah that's that is for the addition yes and then the eight million is to pay you'll see it says pay claims against the district those claims are additional uh our current debt that we're restructuring so that we don't raise the debt limit on the uh on the public ah so it's 15 million of new money it's 15 million of new money so basically yes okay there you go i see it now number two again you're saying the 15 million dollars is to pay off the addition but yet the intent as i see it in working cash it says for the purpose of increasing the working cash fund the working cash is a fund that we can borrow or take from to do whatever we need to do so

057you're going to take i have no idea i haven't looked at the budget where we are what numbers we are but usually our working cash is pretty depleted so now you're gonna you're gonna borrow 15 million dollars put in the working cash only to take it out well yes and you have to have you have to use working cash bonds um and then those will be transferred out to o m and then the capital projects the same thing we're doing now we sold working cash bonds before for a lot of the construction projects that we have going on now so the working cash fund is pretty hefty right now it's not completely because i remember the last the last time going back maybe two years ago this november maybe two maybe three years ago when

058we were borrowed for life safety but we didn't borrow per se for life safety we borrow working cash to address the life safety issues and then there was a six million dollar piece there was specifically used to beef up our working cash yes fine yes that stays there yes that's that's there now that's there now and there's none of this 15 million dollars is going to be there to just remain there for the rainy days it should not remain there in fact if you reading the resolution it says not to exceed 15 million so i believe that we won't be able to borrow the full 15 million i believe we're gonna come in at about fourteen one or fourteen two to be honest with you because based on and based on the formula that we

059use well based on interest rates because interest rates have increased since we started this whole process um so i think we will be at um you know around 14 1 to 14 2 million dollars that we'll be able to borrow max okay okay okay thank you yeah [Music] the last four four five six and seven are payments made to rl soho for the various construction work that is going on right now in each of the buildings so those are pretty standard again you have the documents there but those are our payments that are being made again just to remind both yourself and the public that we do retain or hold back 10 of the payment uh until work is completed and then that is released so just to make sure is an assurance and all

060that okay so the only question i have just to let everybody know we we talked earlier everything on time and i think you told me was it the 16th roe is coming in yeah this is this is the time of year that i get more gray hair and less of it to be honest with you um i did i will let the board know and the public know dr karen know i did walk the buildings today right before this meeting i started and i believe the buildings will open up on time um i will tell you that talala elc balmoral and csk are in pretty good shape right now in fact when i walked into a lot of those classrooms they are clean and ready to go you know not not clean to my wife's

061standard but they're clean and and they still need a little bit more cleaning um is going to be excuse me is this cleaning performed by the janitorial firm that we it has been performed yes it has been performed by the janitorial firm and it also has been performed by our own custodians too so it's a combination of both yes did you ever send out the contract i i have not done that mr brown i forgot to do that but i will do that so you just lost three more or just added three more gray hairs yeah i know okay i know yeah if you can get that i know i will do that i apologize for that okay i didn't i didn't want to sweat you on that but no that's all right that's all

062right okay so um crete is i i will tell you the the crete there's a lot of work that is is going on there i believe it's going to open up on time however i do know and as i share this with the board the east wing which was that wing that has the multi-level that was not ada is not going to open up on time it will probably open up october 1st is what the plan is i have shared that with uh principal aaron lane she knows that so she can make arrangements for all of that besides that i you know i have shared with the contractor that there is no turning back right now we're opening on the 25th so uh let's go they know that and they're pushing for that so i

063i think we will be again the only other is if there happens to be excessive heat there has to be a heat day or something like that you know with that um but um so that's where at i i'm optimistic that i may be able to get the staff in early at elc in talala to get them in a little bit i'm going to wait another day before i make that decision um but um we're looking pretty good to be honest with you i a week ago we weren't uh i will tell you that uh but they've done a lot so far i'll tell you there i can see them you know out at elc in that they're on that roof it was 120 in the shade and yeah uh they're there and they're they're

064they're there a long period of time like they're there at six in the morning and they're still there at four or five in the afternoon yeah i i just got done walking yeah and i just i just got done walking when you saw me walk in around six o'clock i just finished walking to lala and there were still workers at each of the buildings they are definitely they're working they're not you know taking a three-hour lunch or anything like that yeah are you working and again i'm going to commence soho for this uh i i will also commend keith and his overseeing of this you know i did have to have excuse my religious take on this i had to have a come to jesus meeting at one point with a contractor but uh they

065received it well and they worked with us on it and they understand so um you know i will tell the public that our goal is to open up those buildings on the 25th for the kids that is our goal right now we are set we do have the roe scheduled to come in on the 16th which is next tuesday to come in and do some inspections to give us occupancy i do foresee us having a few little things that will happen those always do you know that just like when you build a house there's always the checklist so we'll have to do that but um but that's kind of our goal right now okay ken i drive by balmoral all the time so that new footprint that's you know they've got the station foundation lead

066that's on time that's on schedule as well no no it's not um so so let me explain what that is there is if you drive belle memorial you'll see an addition kind of going on the front of the building that is has rebar sticking up some cinder block so what that is is those are two water a room that is going to house two water tanks for the fire suppression system that is going into that building the board i know the board knows this but i want the public to understand that these buildings did not have a sprinkler system and um so balmoral is on a well system and in order to have a fire suppression system you have to hold the water in water tanks in case of a fire and those sprinkler systems

067go off you have to have enough water to fill the system the well pump just doesn't have enough so these are enormous i i believe they're about 10 000 gallons each maybe do you think keith 15 about 15 000 gallon tanks there's two of them that are going inside that structure so that's the structure is going up we've built a new main office there and then as part of that new main office we built a new nurses area and a new conference room for the office because in that building the conference room was not the conference the nurses room was kind of in the back of the building so now we brought it up front and everything so so that's that structure that you see those tanks are uh somewhere we don't know where but

068they're somewhere in our supply chain but the finishing of that little corner is not you don't have to have that completed to open up the building no you do not it will be under roof i believe by the time we get by the time the 25th gets here uh but you do not have to have it ready for the building to open up okay yes well you just ruined every rumor that's around what's going on at belmoral i know you've just ruined it buddy let me tell you yeah i i've heard there are some rumors going out there no office no administration they're gonna run a run amok no i think i think they're really gonna be happy with the way the officers yeah that's going to be an office i know so yeah i

069think we should just let it be don't spread this too far i kind of like hearing the rumors not a problem interesting the aliens are taking over so we have secured all of our necessary equipment such as transformers and things like that we have no more long lead time for those big pieces of special equipment without waiting on anything like that right there there is some lead time i think the chillers are a long lead time i don't know when they're coming i'm kind of looking over keith here so you're saying that right so the chillers the chillers so so i was hoping you didn't say that the chillers are for our ac right yes okay so it looks like we're going to implement our emergency showrooms here no so it sounds like we're not

070going to be ready for it well so so let me let me explain that too so so uh everyone can understand we knew going into this project that there was going to be supply issues we because each building is getting a combination of rooftop units to air condition and also a chiller system and the chiller systems what like we have here at the high school it it runs into a univent in the classroom and it chills the air using cold water i'm getting real basic here but that's really what it does and then um so we knew going in that the chillers were going to be an issue and some of the rooftop units were going to be an issue coming in so what we decided to do during our process is we did not

071take out anything that we didn't have the stuff here for so if there are areas in a building that are air conditioned now and we don't have the equipment they will remain air conditioned and then so the public and we had pretty much communicated to the public we was going to get all this air-conditioned systems up right snuff prior to the commencement of this year start and it sounds like we may not have that for all of the elementary schools or schools that did not have central air we did complete the so-called emergency chill rooms right with the portable air conditioning units we did that that's completed with all of the buildings right and that's ready to go oh yeah that's working yes okay but it will if if it we were to get one

072of those wave of hot weather days 90 degrees such you know three in a row or whatever that will necessitate our kids being cooled off and the staff being cooled off it will not be centralized it'll be localized no it will not be centralized but again i i want to refer back to a meeting that i had in june with the board at the board meeting where we brought all the contractors here and i said specifically there were going to be delays in this project and in putting in the air conditioning so we've been upfront on that the entire time yeah so and again you very well and i'm not pointing sure sure but i just would like it to be communicated out there somehow i don't know what we're sharing i saw some pictures

073and even that newsletter did you put out got a picture of construction all of that the expectations of parents out there in my opinion is that we're going to see central air new central air in those places and buildings that did not have it the start of this year but the timeline of this whole project was that air would be coming in only in tallahalla in eos elc is that correct that's true those just those two buildings are those two buildings gonna be completed no okay no because the chiller units won't be there right okay i do know that okay but i've communicated that to the staff also the staff is very well aware that and i can do that with the community too is that some problem again i'm not sure and i personally

074i want to just thank you you're doing a great job you're busting your behind as janine said with the contractors they're working like it's no tomorrow so i am not knocking sure whatsoever you know hindsight is 20 20 it's easy for me to sit back and i haven't looked at one finger to help anybody out there to make this happen so i i'm commending you thank you well i want to say you're correct mr brown janine said that she hasn't seen so much work in district office she kept saying that working for the career [Laughter] so can yes so the so that are the chillers for the other three buildings that would go online in the 20 next summer are those already ordered so that or i i don't believe they are because they still

075have to be specked out and all that so i i i guess my question is given where we are now and you know can we get ahead of it so it's not an issue next time well we've talked to healy bender because of of getting it specked out and working on this a lot earlier yes so that we can get on top of this and then okay i don't know when the supply issues are going to resolve itself i really don't i mean mr brown i will tell you i almost didn't call you about comed but we got that we got that resolved and it worked out well yeah it's just it's just unfortunate i've never seen anything like this and we're not the only district i mean every district is going through it so

076everybody okay so just again i just for clarification every building we have has some form of ac yes right and the plan that we had for the temporary rooms in those three or four buildings or whatever it was that has been completed it's functional yes everything is good to go the plan to move our kids from point a to point b to to be taught in these rooms that's all completed yes okay yes and also i will add on to that mr brown there are some areas and buildings that were air conditioned before and are still air conditioned we have not pulled that out i'll give you example over in our administrative offices special education offices they have said they have air conditioning in their offices they're getting a new rooftop unit we have not

077pulled that out yet and it's still functioning until that rooftop unit gets here and then so there are areas that are still that still have air conditioning it's just that it will not be centralized in elc and talala okay and memory serves me right we was getting our cleaning contractor and was it the 10th 11th 12th or was it the eight there was i think they've been in right now already keith right yes yeah there are they're already working in our buildings and cleaning our buildings now okay and was it just for three days or that they can't and as soon yeah so one of one of the process mr brown one of the processes we go through with the contractor is they'll start on a certain end of the building and they're gonna they

078release a certain number of classrooms every day so they'll tell us okay we got the universe and like i'll give you an example i was over at talala today and in one of the wings they have all of the new univents in they don't have the children but the unit event is in already so the classrooms are done everything's done in there okay we can get our staff or we can get the cleaning services in there to clean the facility now to clean those classrooms so every day we're adding more classrooms and cleaning more classrooms so it's a daily thing it's not like they will release the entire building at one time they'll release sections at a time for us and with the oversight provided by you kate you see this process working with the

079cleaning janitorial service like we expected them to perform so far so good okay so keith is and so the board knows keith is working overseeing a lot of the all the construction really that's what he's doing and then vince and bruce are overseeing a lot of the custodial work so they are the ones and keith is also working from an administrative standpoint with the contractor to make sure all of that stuff is done but but bruce and vince are the ones that are really the day-to-day people that are working with the custodians and shifting things around on that okay okay thank you so much okay thank you thank you thank you thanks ken thanks keith and to the team okay next up personal and culture student handbook and staff handbook yes miss riley is going

080to talk about this student handbook we've had to wait on the delay because there can consistent uh amount of changes that keep coming so no paper no papers supply chain no paper well that hasn't been this issue but yes there might be more changes who knows uh no i don't have a powerpoint it's not a problem it's just me talking through okay so um good evening to the board of education dr cara community and colleagues i'm coming before you to talk about our current student handbook with revisions that we have in place some of which are standard updates that we do we had for starters from some of the highlights we had to update the appointed administration on the central office level as well as some of the building levels all which have already been

081approved by the board one pending approval at the upcoming board meeting okay in regards to our attendance policy this was sent to you all ahead of time so i'm just reviewing some of the major points the attendance policy there was no mentioning of the mental health day so we made sure we added that and updated some terminology for parents and students in regards to how to make sure that the excusals from school are valid making sure they have their parent doctor's notes that of that sort sort updates for prom for the high school there was nothing mentioning the eligibility for prom so that has now been updated for junior and since the years at the high school as well as in regards to safety and security we used alice protocol however it was no alice

082protocol information specifically outlined in the student handbook so we made sure that we included that so that all terminology is known both by parents and students and staff now the fun part i'm going to quickly talk about the clear book bags but i wanted to just give you a brief overview of how we got here okay so in october 28th of this past school year in 2021 the district discipline review committee that has mr brown on it as well as ms walters and the special education what's your title supervisor newly appointed specification supervisor all three are part of that committee um during that time period we were looking at what policies we already had in place and noticed there was some discrepancy and a current policy that we had on record so the policy in

083regards to book bags stated that kids specifically like for the high school in middle school when they got to school they can have a book bag it did not have to be a clear book bag but once they got inside the building they had to then switch the book bag from a clear from a non-clear book bag to a clear book bag and we thought that was a huge discrepancy so we began the conversation then on how do we adjust this because if a kid can come into a building with the non-clear book bag what are they what could they possibly be bringing into the building so that's how the conversations of clear book bags started while we were on the committee um we decided at that time we discussed what grade levels at the

084time the drc said we'll we'll go with six through twelfth graders that's what we thought the focus needed to be at the time mr brown challenged us to do some research yes to do some research to do some research in regards to clear book bags and how effective what that that was so throughout the year research was done it was it was given to me and we looked over the research to see what well i just want to let you know sandy told me to ask okay okay so we did do some research um we looked at um various uh school districts within our communities local like near near us to see if they had uh policies in regards to clear book bank policies as well as with the columbine parkland the latest is uvalde

085rob elementary school and sandy hook in which there was no policy in regards to clear book bags from those schools we also was trying to figure out in regards to the large purse this is large purses only how do we describe large purses at that time we could not come up with a solution in regards to um the large purses someone tried to give uh measurements but then it was like okay so if we give measurements then is it expected that we stand at the door with a ruler and actually try to measure what the purses are i know there's only one district out of the four neighboring districts that we researched that actually had a definition which was no larger than a sheet of notebook paper but the purse that i have today which

086i don't think is that large is larger than a sheet of notebook paper so we honestly are we were stuck trying to figure that out now i know mr brown um has been on the school board for for a while now you're like you know a senior board member now as well as mrs galbraith um and i know that for me i also tried to research now i got here in 2017 so i went back to the last book that i actually had student handbook and even then it says large purses i know mr brown you were struggling trying to figure out what size so i'm asking um board members particularly if you even know mrs godbroth what the definition was then at that time for large purses right because i know you you know

087every year is past but i have no we we don't know how to clearly define that because uh larger than a sheet of notebook paper that's that's not helpful enough you know it's like using the word reasonable you know right so underneath that policy there's a number 13 that clearly states though that the administration have the uh the discretion to determine that so um as of now that's where we are with leaving it at the discretion of the administration until we can clearly define what that large purse looks like and that might be why we have a number 13 there can i play devil's advocate [Music] um we're allowing i forget what size the high school clear book bag is and the smaller one or whatever but here's my theory if you're going to carry

088a person that doesn't fit in that book bag then we shouldn't have a separate purse if we're only allowing book clear book bags then now do we allow this purse and then we she also he or she has a fanny pack on and you know a cosmetic case and this that and the other thing my feeling on this and the reason i was so strongly persuaded by mr hollyfield who isn't here is that everything was under my assumption was going to be contained in that clear book bag so that we didn't have to worry about checking a purse or some other carry item that if it fit in the clear book bag that was how it was going to work so that's my that was the way i understood it during that marathon discussion that

089night and then a little bit more discussion with mr hollyfield so to me i you're defeating your purpose if you're going to allow a tote bag or a large person but you can only carry a clear book bag hello what what are we saying here okay so it's interesting you said that because that was uh actually part of the discussion that i've had with some someone recently um so if it's okay with the board i would like to add perhaps um for the next meeting that's coming off the board meeting to include if it's if it fits in a like a large purse if it can't fit inside the book bay then it's too big i'll fix the language but that may be a a good way to describe it do we can we see

090these book bags i know they've been ordered mr stern are these book bags they're not are they on site yet these are clear all right maybe because if we could see it maybe that would help to determine if this is something a purse with book you know yes please yes i agree with mrs galbraith i thought the same thing is if you're going to have clear book bags and then girls can bring in big purse as you're defeating your purpose so i do think we have to have some kind of plan um enforcing it obviously you're going to get pushback i'm sure from a lot of girls who want the big bags but um i think the way that i was just explaining i can yeah easily yeah okay you know i don't have children

091in school but i was told that girls don't really carry purses much anymore i mean they're not like when i was everything that you owned when in your purse when you went to school my understanding is that that's not true anymore i don't know if that's true or if i'm just being led down a primrose path here but the last thing i want to do is carry something if i don't have to and my understanding is that's pretty much what much of the thinking is in our on our young ladies today so i don't really know i mean just to be on the safe side i think it needs to appreciate it you know suitcases being carried by some people but that's what i call a big purse of suitcase i don't own enough stuff

092to have a big purse but you know so since we're talking about clear backpacks do we have a procedure on if a student comes and doesn't have it or refuses to use it i mean we're i think it's the ninth we're coming up in a couple weeks do we have anything in place that i think we asked the previous uh director of security and safety what's the procedure if someone comes in and says i'm not going to use this for what i'm going to do because obviously we need the administration and the teachers what what is going to happen if someone refuses well i know that i'm currently in within our facebook community on our district's page there's still some confusion in regards to that because the current policy that's in place says also mesh

093book bags but now we're not even saying mesh book bags we're saying just clear book bags so i think that does need to be cleared up what you're saying because some people still are confused in regards to that and essentially in 20 not even in in less than 20 days we're gonna go into school so i think at some point we need to figure out number one is everybody on the same page parent wise and staff wise and number two what's going to happen when the first student excuse me decides i i don't want to use that or i'm or i'm refusing or i don't have it today what are we going to do i think having that plan in place alleviates pressure on the administration that's at the door or the teacher that's there

094handling that i don't even know who's who's going to handle monitoring all that right so first to answer part of that i'm not sure when the distribution is because if the distribution was on the first day of school maybe that would help some because they'll receive it then um we need to also continue to keep our lines of communications open with the parents and explain as to why we are in the first place having clear book bags and then because it's the first week of school i'm just suggesting perhaps some leniency on the clear book bags until everybody understands fully um that we are moving forward with clear book bags not mesh book bags not somewhat clear but the book bags that we have parents also want to know in regards to the replacement fee

095which is twenty dollars i did not put the twenty dollars on um currently in the student handbook only because if there's an issue with distribution and the price changes then that price that's currently there will go void right i think you should put it in the handbook not to exceed number because no one knows if they'll go up but at least that way you're establishing what is the expectation is but how would i be able to put not to exceed the company because the only reason i'm saying that because in the past i know that the company that the district did use the high school did use i think they went out of business or something so let's say that something happens to that effect again to say not to exceed is to is to

096kind of shoot ourselves in the foot because we don't know what the next company is going to can i understand ken can give you a number well yeah i mean is if they're 18 of each you can put in a not to exceed number of 24. or charge the current replacement cost and we yes and then we eat we absorb let's not fool around with numbers because you've got different sizes you'll be charged the current replacement okay we need to change it the next year we just need to change the next correct and then the other thing is the work the mesh book bag versus the clear book bag is that like something so i did some research i did some research i know we do both at my school and clear and the mesh

097seems not to tear up as easy um one particular district not in our state um explain why not mesh bags and i just brought it just just in case somebody asked that question mesh bags with various patterns and colors are more difficult to screen and often require staff members to hand search we are discontinuing their use in the interest of health and safety of staff and students so because you know you have different variances of what the mesh look like some are the bigger hold mess versus the smaller hole where it's almost not mesh at all no i get it i mean not just but i think that needs to whatever we do it needs to make sure we communicate it to the parents because they are confused if you look at the facebook page

098i don't think that that necessarily has to be a decision we may hate us i mean you all make it and go with it but i since it came up i just think that mesh is okay um just from being there screening and seeing it before um i think it's okay well the drc did say mesh or or clear i don't know where the change went don't change it just because wisconsin says they don't like mess up you know we don't like aaron rodgers just just as a reminder on this dr kagunis i'm gonna tell you that 17 days before school we should put something out as soon as possible to let everybody know one parent-wise two staff-wise what is the expectation what is going to happen because 17 days and they're still getting she's

099right yeah they're so confusing and it shouldn't be confusing at this point we should be we should at least know what we're doing yeah i'm going to follow up with our building principles generally they send out a welcome back letter newsletter i'll find out where they are with that because they were supposed to um share that with parents at that time as it gets closer you know maybe it is a robo call that goes out that say just a reminder and they can do a robo call and then in a week they can do a robocop yeah and in a week just because of so there's no confusion the attention so the first day we know what the expectation is yeah okay yeah and i think you know in some of my discussions with others

100you know you know what would happen you know you know perhaps students may have to carry their things without a foot pack and put them in their arms oh i know when i was younger that's who he was before backpacks and so but i do think bill is right i think we have to know what we're going to do when kids don't bring them and we have to have consistency continuity everything across the board so we don't have that's why i suggested maybe a little leniency for the first for the first couple weeks or something just the first of the first week i wouldn't say a couple okay first week we're starting on a thursday so okay we can answer whatever that the two days can you know actually help you know so yeah and

101then we have to stay with what we say we have to stay very consistent we have to stay very consistent um now i didn't see anything on our tardy plan or anything with that and i know we had teachers really upset um with the amount of tardies last year what are we doing this year differently um to address the tardy issues oh there we go thank you you asked here ask and you shall receive so you could put a person there even mine maybe actually i think that's a great size and i think that would be a very good way of saying it if it fits in there it works okay so um tardy so um i recently sent some suggestions because tardis is the building level issue however we are always here to assist

102so i did see some suggestions on how to better assist specifically the middle school and the high school and um they're currently looking at looking them over and then get back to me to see if there's any additional supports that they need because we can't see those kind of numbers again we definitely have to get on that so miss riley perhaps you also might want to share with them some of the organizational systems pieces that we'll be putting into place regarding the attendance teams yes okay so currently um in the student handbook there are three teams that um that is written that we are supposed to have so you have one team um the student i don't remember the names for exactly what they are but one is a student-led team which actually mr green

103already began working with last year he's also going to make sure that he brings that to the middle school so you'll be at the middle school if you don't know who mr greene is he's a truancy officer for the district so yes he the students love him we do too yes so he started at the high school working with the student team to help address some attendance issues so we're going to continue that as well as add a team over at the middle school and then he'll also be at nbc from time to time then you have a principal-led attendance team that's the next level so this year that will begin in the buildings where the principal will be the principal or designee will oversee that tang and then you have district level in which

104our truncy well her title was currency specialist now's truancy coordinator after the vote has been taken she oversees that with community members police and for law enforcement parents of that sort so she's already reaching out now to prepare for that so we we do have some things coming in place miss riley before we go done with the clear backpacks um also i've been monitoring the facebook page just to see what's out there trying to keep dr kara abreast of things and many people are asking about sports so their son is on football and they have to bring all this stuff that's not going to doesn't that bad it's not going to fit so what are what have we decided about that and if we haven't we need to make some decisions pretty darn fast because

105there's no way that they're going to fit their books well athletes are the role models in the building correct those are the ones who we should focus on more to make sure that they are positive role models for their peers realistically things happen but i would suggest to let them keep their bags the way they are because they do have every equipment and what is the likelihood of them being able to actually find something that's going to work for them that's clear if you're saying that to allow them to not use no no for for school purposes like yes i'm saying as far as they're with me logistically makes the most sense and most logical okay because there are lots of people on that facebook post asking what they're supposed to be doing about their

106so perhaps when um some more information go out we'll be sure to include some sports specifically specifically specific for athletes and what what you're considering a gym bag or whatever for them to carry that experience or and somebody else asked me about um band instruments because a band instrument doesn't fit in a bag and i'm like well to me but they have a case for most instruments i think they have cases yes right so you know they were talking about well they have to bring things to go with that and i'm like well that should fit in that book bag but your instrument is still going to be in your case yes so i think those were the things i was seeing mostly from the parents on there they were and then the question of

107the why the uh the younger grades yes because i know we had a lot of discussion yeah we're gonna have shooters at four years old nevermind yeah and we had a lot of discussion um on the drc where we were saying six through 12 but some kind of way it went to second through twelve so i can't speak to that because i'm i i don't know but as of right now the policy states that we're proposing all students in grades 2 through 12 can carry clear or mesh book bags and then i'll clear up what the large uh purse means and we are not going to provide a mesh no we're not providing made clear right the only book bag the district is providing is one clear bet and that they can also supply their

108own clear book bag because that was another question right that i saw a few times can they bring it all clear just so they understand that they can't be carrying both of them then i mean you can't have a clear and a mesh with one student at the same time they can't be carrying two backpacks i'll i'll make sure it's clear you know what i'm saying because otherwise they're gonna think you mean they can do a clear and a mesh i'll keep it working the way it it currently is yeah yeah thank you i couldn't carry two backpacks because i said so and it's on tape now it's just like there's more work going on in the district now than ever before okay any other questions about clear book bags no are you going on

109to other subjects yes okay is that okay yeah i'm just i have something i want to go over kind of with miss walters but i want to figure out where it's going to fit in at okay okay updates to student discipline that includes the school bus activity in regards to students not riding the bus that they're assigned to and causing problems so the update pretty much is they are not to write a bus that is not assigned to them unless they have administration permission from an administrator and they are aware disciplinary measures in terms of mob action due to the incidents that happened last year we wanted to make sure that that was included the use of alternative setting placement as an intervention and lewis suspension you need to add some language surrounding that and

110then the other fun part the cell phone policy so we have i guess you can say two cell phone policies in place is what i sent you gave you um right before the meeting starts you have 7190 and 7193 from my take on 7190 that's the board's official policy that's in place for the cell phone policy and then 7193 appears to be just a more in-depth explanation of what i'm asking of the board is do you find it necessary to have both i can give background on this because i yes on this committee when this took place okay and that was when there was really bad things going on with cell phones with fights and all that i would appreciate that thank you and this was actually in my mind was going to be incorporated

111in seven colon one nine zero because there is some other stuff in here that was spelled out so actually it was still supposed to be one policy not two separate files so currently um if you look in the student handbook um it refers to 7193 and then when you look under the board policy there is no so if it was supposed to be to get it never yeah i think from my recollection because i know rochelle really wanted to get some things better spelled out after we had so many instances and i my memory is that this was supposed to be incorporated in seven one nine zero okay i know there's duplicate wording um and that's why i don't know what happened there i don't i can only tell you the intent i mean my

112my read is that the seven colon one nine zero is kind of the base policy but what what really the things that were added in nine three are intended to be incorporated into is the headphones the headphones headphones and talks you know wearing in-ear monitor and the issue was students you know in the hallways with headphones or you know your devices in and i don't think that's spelled out as it currently reads in 190. okay so is it the will of the board for me to murder like you said merge the two together some kind of way and then bring it back next week yeah okay because right now it's not merged and it can be confusing to those that's reading the handbook so i'll make sure i have that done so i have a

113question so we talked about this a few months back what what are the consequences so what does this actually mean because and it part it goes part of what i was going to say before about what miss walker said about tardies so if tardies and this are all under discipline correct yes so then discipline you guys are putting on each individual building to create their own way of how they're disciplining which is why i think at one point we had 40 000 tardies or something crazy right why is the the why is the discipline team not creating what it should be brought down into each building and creating that so that it's consistent both in the junior high and the high school and then on the other part of that is we need to support

114the people that are in the classrooms because if a teacher sends a kid for not following the policy or the student handbook that they signed what's going to be done about that because i think teachers spend more time wasting their time dealing with stuff like this that we don't follow meaning what's the sense of having a cell phone policy if we don't follow and we don't support the people that are sending the students that are not listening and the same thing with the tardies i mean miss walter's part of it the numbers are ridiculous i mean what is a target you know what it's already means it means nothing so i just don't understand why we got back to a couple years ago where we had had a conversation that each individual elementary building had

115kind of their own thing right but technically in this district it should be brought from the top down so meaning discipline should be brought together with your team and then implemented in each building in the junior high and high school so that the consistency remains the same and when they leave to junior high the expectation is the same in high school that's where i think sometimes this communication breaks down and then you have i mean the exact example is in may we had a teacher they had everybody in the auditorium and they're frustrated about safety and security it's because they're not getting supported on we have 40 000 tardies here so i understand we want to merge a policy on cell phones but i'll be honest with you i don't even know what does it

116mean if we merge that i think dr conway's we have to figure out where it starts does it start at the top or is everybody kind of doing their own thing merging this is fine but are we going to hold everybody accountable to it well i think you know i always was going back to our structures that we have put in place we have district policy and then we have we set up committees to take care of this and then it gets implemented at the building level i think where this is getting locked in to is what what can we do for discipline we have suspensions we have detentions we have revoking of privileges i mean everybody uses the same thing there's only so much you can do so uh what ms risley was even

117suggesting today she just sent out something to buildings to say these are some suggestions of things to do for those infractions um so whether you want to have this come from a a committee that a committee which includes teachers to come up and say this is what it's going to be um that's technically how it should be done at a building level that everyone's agreed upon and then it needs to be followed up but likewise well the building level i think it would be good if the middle school leads then into the high school there's got to be a very consistent consistent matter so that because then when they get to the high school it's not a new set of rules you know it's very very consistent and we have to follow yeah we have

118to have follow-through i was just going to say that because i know a lot of the teachers frustration was they feel that the kids get sent down to the office and then nothing really happens and so they don't feel that the issues are being addressed and that's why the behavior is continuing so we just have to make sure there's consistency there's follow through and that the you know discipline action sticks and the kids know this so they're not likely to repeat those same right and the cell phone goes with the tardies it's similar meaning a teacher is there to teach and the problem is we spend how much time on stuff if they knew what their response what you know what what can they do right and then once they send them to someone they

119have it has to be followed up and it has to be taken care of because otherwise if there's 25 kids in a class and one of them is being disruptive now they're wasting two three four minutes on that and everybody's losing now i'll say this when it comes to discipline there are some things that can be similar but you have to look at your building and each building is somewhat different it's almost like if the government told us this is how discipline is going to go and they did the same for every single school wouldn't work because every school is different even within this district the other thing is and i tell teachers this all the time if janine can come to my class and behave but then she goes to sandy class and misbehaves

120there's something going on because janine mike in my class it's all about teaching structure teaching expectations because at home janine comes to school and she uses profanity and me as a teacher i don't allow that in my class and i say to me don't you know better and janine's like why do you use that in front of your mom and she's like yeah then she goes and she very well made but in my class i'm teaching her not to so discipline is something that is part of teaching it we all like to think that it shouldn't be and everybody should know how to behave but everybody's behavior is different depending on what they're taught and allowed to do with as they've grown up so that's why i always tell people it's about teaching so the

121other part about that is once i start to send janine to the dean to bill i take away my control because now it's a bill now gets to determine what this consequence is i can't say this is what you need to do for janine when i because i sent her out this is because this is what i know it's now up to you you may know something that i don't know so it's all about it's not always about um the consequence they need something needs to happen something needs to happen but it's also about one teaching our teachers um how to classroom management supporting that's part of supporting them the teachers teaching our students the expectations and setting routines and then that's the students learning now do they get it all the time no they

122don't always get it but we can't we we have to allow that freedom for the one for the school to building to use the foundation that's set from the top but we have some flexibility to make work what use what works for their building pbis or mtss or restorative practices whatever you're using will look different from building a building and notice i said all of those i didn't say suspension detention and all of the negative things because those are should be last resorts not first resorts so it's all about teaching the discipline teaching the expectations and but give because when you go through education school they don't teach you those things so it's up to us to provide that professional development to give our staff members some ideas so it all works together to help

123hopefully um curb some of this and you talk about tardies my daughter my oldest daughter went to marist and i just knew at marist that nobody's tardy to class and mary's was like a regular day at a regular public school with kids scurrying to class you know why because those same kids become adults who are tardy to work so and those same adults will complain about people being taught so it's not just i agree with what you're saying expectation wise you know i get that each classroom has its own expectations but i think what we're trying to say is regardless there has to be foul through when those expectations aren't met you know it can be met in you know if the teacher can handle it great but you shouldn't have to take a lot

124of time out of classroom time to continue to deal with that then the next level needs to handle it but somewhere it has to get followed through and handled so that kids learn that there is a consequence they're not gonna just get sent to the office sit down there for 10 minutes and come back they have to know that there's going to be some type of you know might look different but there's got to be a consequence whatever works for that child or whatever it might be so that they don't repeat those same bad behaviors you know not necessarily a consequence it might be an intervention first but my thing something to stop the bad behavior whatever that might be because it might be an underlying issue that we don't have anything think about we

125talk about consequences right look for teachers late every day how how well there should be consequences there for sure there should be and i'm and i'm not even speaking on crete i'm speaking on in general they're protected by their contract and their union is going to come in and fight for that teacher who's laid every day may not like it may not want to but they're supposed to yeah but so that's why i'm saying it maybe it's and i'm not disagreeing that there should be consequences i'm only saying that it could look different it doesn't have to necessarily i think they're saying follow-up right i think it's more it's more about the follow-up questions you know whatever that might be there's got to be just the follow-up inconsistency each building it might look a little

126different but at the end of the day if you're going from middle school to high school then they're already used to what the plan is you know what i mean they kind of have a similar might not be exact but they know the expectation from one school to the next and it's support august september i get a kid coming in and trying to work it out when you get to october november and it's the same thing if you have 25 kids in a class and you're dealing with the same thing it's unfortunate that the other 24 kids are losing every day that's my point back in may i asked the question we're on the stage how are we supporting the teachers and the staff members in the buildings with these policies and how are we

127fixing the problem because you can't fix a problem unless you're in there looking right i use the example of work i can't fix a problem for my foreman if i'm not out on the job with him looking at the problem so i'm just making sure that happened in may it is now august do we have have we talked about that do we have any kind of a plan at least to support you know what i mean again you're right most teachers should when they walk in this is the expectation of my class but you know there's a student that's going to tell that teacher where to go so we just got to figure out how are we supporting them and the other instance i see and i i've been in the high school a lot

128is they don't even go to class so the bell rings and they meander around for seven eight minutes they know they're going to be sent to the office so they meander down the security officer and i've witnessed this many many times we'll say what are you doing out in the hall you know you're supposed to be in class yeah whatever and then argues with the security guard for another five minutes about going to get the tardy slip now we're 15 to 20 minutes into the class already that child made no attempt to go to the class so we can't say this all sits on the teacher's shoulders either because i know there are a lot of kids i've talked to a lot of employees in this building they don't even start to go to class

129because they know they can get away with it time and time again and then they get their tardy slip and they meander back just as the bell is ringing to go to the next class for them to repeat the same thing that's how we're getting 40 000 so again we've all talked about this it's a combination here it's not a hey this is the consequent and you're going to go get suspended or have a detention because of that it's more than that it's it's groups working together it's doing those sweeps it's identifying those students it's making sure that that student when they were sent down there was a follow-up with them and making sure that the teachers know that there was a follow-up with them and then perhaps getting back with the teachers as a

130follow-up to say are you seeing an improvement with that child we've done these interventions so it's a it's a circle and i think you know we are looking into this but some of these things you know will have to be done when school starts as we've got all these teams now working together because a lot of people have been gone and now as we've put together new staff new procedures new uh no systems um this is how this is going to get done well real quick do you do we have handhelds for tardy like um i don't know what system yeah i don't believe we do okay so it shouldn't be where they're all going to one central location they should be um okay okay anything just quick updates for registration removal of registration fees

131we no longer have registration fees and updates to uh the technology portion of the student handbook including chromebook insurance policy is now removed from the handbook and that's i believe that's all i have okay i mean i thought we were selling insurance policies so that if there was a problem somebody other than us was responsible for there's no none of this are we biting the bullet on all these chromebooks that are getting damaged i cannot um answer that question help me out here somebody because i'm not real thrilled with that if that's the truth here that's a lot of money anybody help me out can can me try to sure [Laughter] um so in the purchasing of the chromebooks we actually have bought insurance with that so the chromebook said we have well yes we

132have as a district we have purchased the insurance um those that purchase has been we've used esser funds to purchase those and so we have not passed that cost along than to the uh to the families and charging them insurance because we're using ester funds to do that it would be permeate we used to do that but when we received the ester funds we were able to have the technology bought by the esser fund so we bought the insurance at the same time and just wrapped that all together so all of the chromebooks have insurance on them if it is a cost over and above that insurance then the student is responsible for that and the parent is responsible including a lost chromebook too yeah so there is a well it's really not a camp

133every item is different like to repair a screen you cost this much but then there's extra it's almost like a deductible on some of those things and that no we we just we're using essar funds on that so we just it's all wrapped together and you know if we were to charge the parents to be like we're making money on it and i didn't want to do that no i just wanted to make sure that if we were if there was no insurance and we're fighting the bullet i'm paying for no there is insurance on them all of them do have insurance yes okay thank you so in future years though when we we don't no longer have essa funds then we'll have to go back to sure probably starting at 24 25 we'll probably

134have to start going back well actually it might be 25 26 because we can do 24-25 with the extra funds yes if there's no further questions for me thank you so is that staff handbook as well or is that a separate um mr neil has that but basically i think it was just the um annual revisions that were on there i'm going to take much less time than my colleague here it's just updates mostly compliance updates everything is spelled out on the page after the table of contents where it says what was changed i will provide a redline master in the fyi this week it was supposed to be in board book i'm not sure why it didn't get there if i forgot or what but i will get it to you as well if

135there's any questions let me know okay okay um any questions okay uh teaching and learning special ed overview yes upon the board's request i think they were interested in having just a general overview of our special ed program and uh to have a better understanding of that so we've asked our new director to present to you this evening hi everybody thanks for having me out tonight so i just want to do a quick overview of kind of special ed where we started where we are now and then talk a little bit about our needs assessment results with you tonight okay so the reason we engaged in this needs assessment is because it does align with our district goal goal number one in particular so where did special ed all start it was back in the

13670s with the education for all handicapped children and so that kind of like the groundwork for what we see now today that's where we got fape the free appropriate public education we had protections added for children the parents were added in that's where we started to get funding for special ed and then some of that accountability to the kind of education we provide for children who fell under this act that carried all the way over to the 90s and then idea took over now idea has been around for quite a long time and it's been reauthorized numerous times since it was first brought on so idea with each authorization it adds a little bit more to what we do for our special education students so we look at our least restrictive environment do we have

137them engaged with the general education students as much as we possibly can it kind of solidified our parents role in our children's education it ensures that the district has a continuum of placement options it also brought in post-schooling communication with outside agencies for some of our severely disabled children we have some early intervention services that came in and then again a greater accountability for what we provide to our students so that brings us to our needs assessment process so the cec the the company that we brought in they did a thorough review of the department's current functioning as it stood at the end of last year a variety of data was collected from different sources iep reviews classroom visits survey and focus groups so the cec then took all of that information summarized it synthesized

138it and then they gave us their findings and their findings really centrally are located around curriculum delivery of services communication expectations and data so some of the strengths that they found is the dedication care and concern that they see from all of our stakeholders staff students administration parents staff are familiar with and appreciate the guidebook now the guidebook is it was up it was created a few years back by the special ed department and that gets updated every year we're in the process of doing that right now with our program supervisors and it's kind of the go-to for anything special special ed that our teachers need our staff reports submit our support of administrators and our c our elc program is very strong so some of the opportunities that we're going to focus on we're

139going to clarify the purpose and goals of each program that we house here in the district we're going to increase meeting the social emotional needs we're going to look at the students identified in the number of students we are identifying each year strength and communication that's one of our first things that we're tackling in the department right now is how do we strengthen the communication within the department and then what's going out to teachers and our parents especially we're looking at roles and responsibilities and that kind of breaks down to teacher versus case managers versus psychologists so all the different related services and people involved in an iep what are their job descriptions and what is their role when it comes to a student's iep and the services we're providing we're going to look at

140providing more inclusive programming and how do we do that so next steps what do you mean by more inclusive programming the extent to which we can get our children with ieps involved with general education students okay kind of taking away that self-contained so where do we go again we need to define our a clear continuum of services we have a continuum the step we're moving toward is defining what does each step in that continuum look like we're looking at increasing pd and shared understanding time together with the staff so once they go to the pd they have time to share it and just giving the teams in general some extra time that they need to communicate about services that are being provided to students again that communication and then the differentiation so making sure that

141students with ieps are being taught in alignment to not only the general education curriculum but to what is precisely written out for their goals and objectives in their iep it was a very quick overview so there's a lot in the plan that we're working on and we're tackling it very methodically so it makes sense and then it's done appropriately so when when they did this assessment of our program was i think i i don't think they were i was given a specific stat but that i heard the comment before that our district had a higher percentage of ieps and say other districts is that true is that found or maybe you're overusing it the tool is i don't know it could be we also have a lot of kids who move in already classified and

142that is something that we are struggling with not struggling but that's a reality if you will yes that kids a lot of children come in with ieps already and so you add that to the population we already have and that creates this bubble that we need to address and look at okay other questions yeah the only question i had is obviously with our last director communication was a problem so i just want to make sure going forward because the parents had come to the meeting and they were frustrated i just need to want to make sure that we can at least whether we can handle or satisfy or take care of the need as long as we can communicate with the parent making sure that they know what's best for their child because that's what

143they're fighting for correct so part of what we've done is we have three program supervisors we we have realigned their assignments so they'll be teamwork amongst them and then they are also working with parents and delivering messages out to the buildings so we have a more streamed line process now and for instance friday i'm going on a tour with a parent to an outside school setting an out of district setting so parents are are already just communicating with me and i want them to be comfortable to do that and so that's kind of the direction we're going is is that open communication line and if a parent wants to do something i'm more than willing to engage in that conversation with them and it's important because we understand it's their child if you do the

144same thing for yours so sometimes they're looking for that from us and i unfortunately previously i'm not sure that that was happening so that's the direction we're moving again it's going to take time we have some relationships to repair you know from last year in particular um and that that is going to take time to give parents one to communicate with us and then two to trust us again so we're working on it thank you thank you everybody no not you're not you're not done yet okay go ahead so one oh and maybe this is something you could in a future fyi but one of the things i was hoping to see to better understand like when when those issues came up last spring we have what in in csk we have the multi-needs program

145correct i was kind of just curious how do we deliver a special ed in each of our buildings you know i mean is there a multi-needs class in every building or not you know yeah and then you know so i certainly can put that kind of laid out for you because it is different right it depends on student population um and you know where can we deliver the services too because some of them are smaller programs like multineeds is a very small specialized program so that wasn't across the district in every building because it was a very small number of students who need very targeted services so that was kind of centrally located but like resource we have that pretty much across the board everywhere you go our self-contained cross-categorical classrooms those are everywhere with

146the exception of csk um so some of those programmings are everywhere maybe a couple of sentences what those mean sure well so yeah and i can tell you too what's at each building yeah okay that'd be helpful you're welcome anybody else no thank you all for having me thank you thank you so next up update on the southland career tech yes i was just going to uh give you a highlight i have included the the joint agreement in there for you to review as you recall the southland careertech project is something that all of our districts are working on as you know over at the rich district they have deactivated rich rich east and they're hoping to reuse that building to have a career center for all of us to use just like our special

147ed co-op there we are looking to form a group that would have more of a career placement so part of the process in doing that and getting it recognized at the state level to move forward with trying to secure funding is to have an agreement of all districts so they're the attorney of where the rich district went ahead and put together the agreement and we are also having our council look at that as well but i wanted to give you a sneak preview of it so you can kind of take a look at that and um you know we would be looking to have a vote on that just to have a signed off and approved for the the regular meeting next week i i didn't get a chance to you know really review the

148document but what what cost what type of costs are we talking about our share of costs um that is that is yet to be included it should be um because we would each uh bring you know x number of students to the table and then we would divide that cost evenly amongst the districts just like the co-op the special ed co-op that we have there's a tuition fee that is per student so that would be the same structure that is set up for us okay with that building this is that old rich east building yeah so um do they have to address any life safety issues that's involved with housing our students yeah as far as i know about that building this is just about the co-op itself but i think there is an estimated

149this is going to be like a 93 to 100 million dollar program as far as to build and get money for and that's what the idea is hoping to secure donations grants big grants in fact they have received one small grant um i think i alluded to that one my newsletters um from one of our our local representatives but trying to get businesses to buy in it and get money fundraising that way to secure the program so we're we're still a little bit of time away from this okay so agreeing on this contract entering into some type of agreement we're not going to commit ourselves to some monetary amount at this time no it's just basically the agreement to go forward and moving this and you know certainly our attorney can give any kind of

150feedback on it as well but it doesn't commit us to anything it just it helps the paperwork to identify this as a an entity um so that we can move forward with trying to get funding for it and to have it recognized at the state level basically establishing the program right yes yeah i mean yeah kind of gives the program enough credence so they can go forward to identify funding yeah okay did i say that correctly i know mr glees is the process of doing it and we spoke about it yesterday and he's aware that yeah so we'll have that uh attorney approved but we'll have that for you next week and again it's just kind of giving the approval for the entity all the districts are having their boards approve the joint agreement so

151that this our team can move forward with it at uh kind of the state level that's all okay and how many districts are we talking about um we're looking at i think four four okay four just out area one um because you know right now we're sending a lot of our students down to kankakee and there used to be one here years and years and years ago but we're trying to re-identify the south suburbs as being a place that is providing vocational training for their students excellent good job on that okay said it on yes okay um i was informed right before the meeting started that um the personnel report did not make it into the board packet so we will have to vote on that next time but karen did you have a mixture

152um i think well let me let me restate that the personnel report did go in but there were uh specific uh recommendations that did not make it and so i want to at least announce that we will be recommending those those pieces for the next board meeting so the personal report is is active and and viable but the pieces it did not make in would be uh we are going to be recommending robin tobias for the director of safety um at the next meeting john kaneki for the district-wide athletic director and dave hall for the high school division leader and then district healing policy coordinator so those will be on the personnel report for next week so we're not voting on that tonight we are not voting on those three tonight we have a personal

153record but we do have a personal report no i apologize i'm sorry i have to do it okay well in that case um can i get a motion to approve certified staff employment reassignment intent to retire resignation in educational support staff employment reassignment resignation and intent to retire second any questions okay we'll call brown isn't i dr hall aye mrs galbraith aye mr smallish aye mrs walters aye president albrecht aye motion carries um is there any old business tonight yeah i had a question uh it's not on here anywhere are we still talking about metal detectors and the reason i bring that up uh because in may we had teachers come and say they were and mr anderson came and explained his concern for safety and then i think it was in july we received

154emails that you know that were extremely negative about the metal detectors saying we're creating a pipeline to prison and then now we receive more emails from teachers saying that what are we doing with a safety plan so here's where the board left it for from my understanding last time was you wanted to meet to wait and do a survey to staff that was when they were returning to get their input and we said that that survey would be going out at the end of august and then i would be presenting that information in september right and also we had thought we put on there do we have procedures like i think i know you guys went to thornton dr hall's school if if a student goes through and and they come through and they set

155it off what is what what's going to happen like i guess we should still be progressing forward whether we move or not we should still be building to move forward to that so um dr coghill nice came over and walked but we didn't so that what was supposed to happen before um patrick left was once we started school he was going to come over with us to visit with prudential and i talked to prudential and they were ready they just hadn't heard from patrick but now we know what happened with patrick so there's the school year hasn't started so once the school year starts then they're able to come over usually yes and and even they said they were even willing depend on it especially if we use some of their security personnel for this

156project um to have security officers trained and ready to go for the first day of school by informing them that it may not be first day but so they said that whenever we were ready if we uh worked through them that they would be ready to okay so that helps them i do know that law enforcement has a lot of questions and concerns before we even start to say we're doing it how they're very concerned about how this is going to operate so i do know that that law enforcement has expressed some issues that they see could happen they they'd like to know more about how we're going to man them how we're going to follow through because they're going to be the ones who are going to be getting the calls when there's a

157problem so i do know that that's going to be have those concerns been fed into the administration um i believe it's been started but there is going to be another conversation is what i was told because nobody is really sure this is all new right who's responsible for what how are we handling it you know they're they're just wondering how we're doing it so um i do know that's another concern out there and my concern of bringing it up is is everybody on the same page because it doesn't seem like it so even though we're waiting for that moment for school to come in are we still working towards that goal and if we are working towards that are we communicating everybody because i mean i'm telling you the emails that we're getting from staff

158and teachers that one minute they hate it and the next minute they're concerned about it i i it's confusing to not know is everybody on the same page i mean well as as i said before i think the final determination for the board of i think was trying to determine if the staff was in favor of the metal detectors as fine weighing in whether you wanted to go forward with that or not it doesn't mean that we stop uh preparing for which we are i think the delay of a director of security and it was just a slight delay uh put us off a little bit on on moving forward with some of the behind the scenes things but we're moving quickly um in that direction we've got a first responders luncheon as of tomorrow

159we're starting to have some of these conversations already we are moving as quickly as possible and even at best with the metal detectors in all the process that needs to be put together the likelihood even if we did move forward with it was not going to be in september you know we were probably looking at november if not even january to have the beginning of the start so we do have a little bit of that time we don't have to have all the answers september first you know we're going to layer all these pieces in here we've got meetings to conduct with our with our um our police our new security we're going out to visits and i think it's also the conversations with our unions about this well i think that's where we left

160off the cert the question was yes do teachers go through the uh as well like visitors and plus t uh staff members would they go through and i think that was the question to the university yes and that's kind of where i'm leading to is i understand the survey but if if they don't go through it but at the same time they're sending emails asking for us what is our security plan and safety plan what that doesn't make any sense so i guess the question is you've been have you have weekly meetings what is what is the consensus because it's a one or all right it's not just students going through there if we come into the building if administration comes in the building if each if everybody comes in the building it should go

161through right that's well i think that would be one of the questions that we put on the survey um it's not the survey is going to be designed specifically for staff do you want the metal detectors and you know what are your thoughts about going through yourself well we'll be interesting because we are getting a mixed you know we had a lot of concern for safety and then we started talking about metal detectors then there were some comments made against them so i see what bill's saying it's very confusing so it will be interesting to see what the survey you know what the outcome of that is but i do think that you know it is an all or nothing i think that you know we'd have to be examples you know to the students

162like no one's above this and mental health is an issue not just among students but could be amongst staff as well so no one should be exempt from it you know you go to the airport you all walk through it so i you know that's that will be interesting yeah it's all research i mean i've really been working on this and it's all or nothing because of fidelity you're not you know and we have to look at the fact that we have teachers and coaches and whatever coming as early as three and four in the morning sometimes on game days we have people here at 11 12 o'clock at night um there are a lot of moving parts to this but if we say only 25 of the people walking in the building have to

163go through it then you're not providing safety and security and and that's part of what all of this rolling ball has been going and we just keep trying to get all the pieces and try to figure out do we have the pieces do we have the information and because i'm on the safety and security deal and um that that's part of law enforcement they're like okay so then if you cut how does this all work how do these parts all fall together and where are we involved and and i spoke to somebody today and he said to me if you're only going to send your students through you might as well forget it because anybody else coming in the building can bring anything they want to bring and we're talking you know somebody to just

164the heating the whatever every every person who comes in and if you go out and you come back in you need to go through that metal detector again so there there are tons and tons of things to still go through but as kara said we just keep trying to find the little bits and pieces and somebody will say something now so we get an email and i forward it on and our survey to parents did show an overwhelming concern and that's something that we have to look at all the old people did as a parent my age my kids are through but it's scary times we're in so that's something we really have to look at as well as you know obviously with the parents and there's a lot that's gonna yeah yeah i i

165would recommend until we can hash all of this out that i don't see no reason why we should not at least minimum have metal detectors that are main entry or in the back where vendors come in or guests parents or whatever and i don't necessarily have to be staff but at least that one or two per building where vendors they come in through the back they're not coming in through every door we we people we basically do not know what harm could that do to us that's minimum while we're waiting to hash all of these out but you do understand that most mass shootings in a school yeah i understand that's most that's that's the problem you know that's most but that'll be minimum impact financially on us we can't solve world hunger at this

166point right exactly you know but two metal detectors yeah and i don't think anybody could be you know come against no we're monitoring our vendors coming in we're monitoring people that we don't know coming in the vendors are not coming through every door they come through the back through the docks or whatever they feel the coca-cola machines or whatever parents come in they come through the main office board members coming through the main office or whatever so i would say minimum let's do that right away no right now because no i didn't say i'm saying right now we still we're still trying to hash this out but in the process we're showing the public and i think it's good that we're taking some levels of step to mitigate these issues with the danger of our

167kids you just have to follow through with it though and not let it delay because last year it's a parallel path last year we had three students bring something to school absolutely i'm not knocking that at all not what it's a parallel path we just got to keep moving it's a parallel path one way or another and and i'm just want to make sure that i think providing an environment that is no different if you're going to absolutely or united center or whatever it says but it sounds like that's not going to happen we're not going to have all those answers at the start of the school year no we're not but i want to make sure that we're still moving forward absolutely and we have to be very careful of the legality how do

168you pick and choose the people you are sending through there remember you say it's just a vendor well who's going to save under this guy shows up every day is he a vendor or is he not a vendor and i mean just i'm just telling you there are a million exceptions out there i've been working on this i'm not i'm not a pro at this but i'm just you know i'm outside looking in very very careful with the legality of these things and i hear you allowing for sure hear you loud and clear and i think it'll be helpful looking at our sister districts that have been doing this for a number of years and i think having our teams go over there talking with their administration uh to work out some of those situations

169i'm sure they've dealt with those so um that'll be helpful so that was just my take on that you know keep the ball rolling in some way and again i'm trying to address all these needs in a parallel path not stopping one show one the other this at least if we can move forward in some way to give us some vital information that we need kind of like even a pilot but i hear the legal legalities on these issues what they could be that's why we got council and all other professionals to address these issues but i'm just saying again from the outside looking in here minimum we could monitor our vendors coming in parents only come in one door i don't think they should have have a problem going through a metal detector i

170one as a parent so we i think we have the vestibules installed in every building we put that we made sure we had that address a couple years ago with double doors you know you just a person cannot just come in and have access to the building without seeing someone at the office first and then having another door getting buzzed in that should be at every school right if you're in the school no you're in the best you come into high school and then you have another set of doors no i'm saying the main the main entry for the high school going in during the day yeah not the auditorium i'm coming into the main office there it's a vest of you there you got a vestibule there you have to check in you are

171but that's another door there's another set of doors yeah i'm just saying that you're already in the middle you're in the middle yeah but you can't but you're not there's a double right it's a double digit that was something we addressed years ago okay yeah so everyone i think this is a lot of working parts it's not going to like you said we're not going to sell world hunger overnight but we have to keep the ball rolling we have to keep doing our homework our research whatever it might be keep moving forward with this so and communicate so again i'm just saying whatever it could be yes you know person coming through the best of you whatever got to sign in whatever yeah they go through a metal detector we're not talking about staff we're

172not talking about teachers at this point you know until we get all that stuff hashed out but a parent and then they're coming through you know whoever strategically we want to put where the vendors come in it the vendors should not be coming through all these doors the vendor come in on the dock or whatever they'll bring in food go to a metal detector okay that's my take any other old business any new business um i just have a quick thing i'd like to say it was brought to my attention that we no longer of course i knew this but we do we no longer have a concession stand and so that is an issue for football games what the question was asked would the district ever be willing to um [Music] obtain some type

173of mobile trailer food trailer something for concessions to be held out of that was a question asked me by someone well i have heard people talk about having food trucks come food trucks but then i was i was specifically asked if the district would be you know ever interested in getting some type of trailer that they could sell concessions out of now was concession not having concessions due to just huh yeah it was at the old high school you know and that all got knocked down so we have nothing so we're having food trucks at the moment but you know this this was just asked would it be something that we could consider looking into some type of feels yeah we'll have all of that i was gonna say within a short amount of time

174i hate to invest too much in something but i think i think more importantly we want to make sure that we have snacks for people that come to our fence right so i think we could probably talk about that okay i was just asked to ask so maybe not owning one but maybe trying to arrange for some food trucks to come out that would probably be the easiest way of doing it we did bring this up when it first was realized and my what the answer i was given was that's the boosters who provide that service and they were going to work it out they they had to figure it out that was what i was told at that meeting because the district isn't really involved in it those are all organizations that do their

175whatever so when i asked that at the very beginning that was the answer i got so i did ask ken but he ducked his head i did but but here's what i will say is that it does put an enormous liability on the district to do that because of the selling of food and you have to be licensed and there are certain regulations that you have to have uh and then you know the proceeds would have to come into the district um and it would be would be separate and it's a whole other accounting situation that we we would have you know and that's why having it with the boosters is completely separate and i agree with dr cara i think the best way to do this is for the boosters to contact some vendors

176and some food trucks and have them come out and then work out the proceeds that way with the vendor i think that's the best way to invest in that is a lot of liability especially for short term any other new business items okay we do have a need for closed session um can i get a motion to go into closed session for the appointment employment compensation discipline performance or dismissal of specific employees second roll call please brown is and i mrs galbraith hi dr hall aye mrs walters mr sawalich aye president albrecht hi excuse me i um okay we are in closed session at 8 57. uh when we come back all we're going the only thing left on the agenda is to adjourn so we are going to cut off the live stream now

177and and i think that's