001we're ready to go don we're good okay uh call this meeting to order uh roll call please okay brown is here mrs galbraith here dr hall here mr wallace here mrs walters here vice president rupert here president albert here please join me for the pledge of allegiance i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all and ms would you please recite the mission statement sure it's to empower each student to positively impact the world for a bright new future okay next up public comment we do have a couple uh the first in person is james young and the topic is transparency in the community part three thank you president alfred thank you president
002albert members of the board dr congolese and staff good evening okay i'm here tonight to simply make inquiry as to what are we going to do are we going to continue to be on the seesaw of opposition or are we going to come together and have a meeting of the minds we can hear you in regards to oh my god yeah are we going to come together and have a meeting of the minds as intelligent people can do and resolve our differences so i'm simply reaching out to you and actually what do you want what can we do to resolve our differences it's our understanding that you do not want the challenge of the petition to sell the bonds we don't want to do that either however we don't want to see our money wastefully
003spent either okay since the last time i was here there was a letter from crete monet school district circulated in warrior nation thank you because this is exactly why we take the stand that we take this makes absolutely no sense at all not at all it's unacceptable you know that we can do better the second point is that we need some direction from the board you are the taxing body that we have to present our grievances to so we need information and clarification as to the final deadline date we only had 30 days to challenge the bonds so we need to know from you what is the actual date does thanksgiving count that's national holiday does the day after thanksgiving count so we need that we need to know so i would hope that someone
004from the board would email me and give me the exact date that ends the 30-day period also we want to know who's going to be present and where and the times that they're going to be present on that last day so we don't miss that person when that person doesn't miss us when we file the challenge petitions if the person is the secretary of the board that's mr brown where is he going to be what office what times we will call ahead of time and let you know when we're coming the third point i'd like to make is that it was echoed several times in the past month the board members seem to think that a successful challenge of those selling of the bonds is going to have a negative impact on air conditioning going
005into some of our buildings we tend to differ with you are you familiar with organization known as associated press you do know that is a agency or an organization that's full of journalists reporters and newscasters they do a lot of writing in various various occupations they wrote an article it's online i had to fact check to make sure it was accurate about covert relief funds it's very interesting to take a look at it because our school district was very fortunate according to them considering the amount of money that they said we received only 20 percent of it has to be used towards learning setbacks the other 80 percent is to be used for whatever school officials deem reasonable and necessary there's a lot of flexibility in using that so we tend to differ with you
006a successful challenge period will not have a negative impact on whether or not these schools get air conditioned we believe they deserve air conditioning in the newer facilities not in the old ones that's a waste of money we deserve better we've said that from day one we continue to say that families do have disagreements but they're able to come together and resolve them we deserve more thank you and merry christmas each and every one of you thank you thank you merry christmas to you as well merry christmas king and then we have one other public comment came in via email this is from michael anthony the topic is school board objection and it's simply the people already objected to the 65 million dollar bond proposal by referendum now the board plans to skirt the issue
007by raising 53 million for repairs and that's it any other public commentary no sir okay next up is board updates mean you know i i would like to just briefly kind of memory the from the conference that we went to a couple weeks ago already very informative i thought that a couple classes i went to i went to the general session on sunday the last session held doing a conference and memory serves me right there talking about unconscious bias and i found myself at times when a lot of the categories was presented to us that i found myself been in that category of unconsciously being biased towards certain things so you know i could share more with the board i'm not going to get into all the details but that was a good general session
008even the presenter i don't know if any of you went even a presenter when she showed a picture of herself in high school she had black lipstick gone and you know that impression when i looked at her i said oh she was she's not going to turn out to be any good and she was actually the presenter and that kind of gave me a second look at how i perceive people to be what they ought to be perceived as another course i went to was canada i learned a little bit more about the essa funds the karazak and one of your colleagues from murfree borough's business manager mercy barrel school district presented really well and they actually using some essa plans on air conditioning sure new system so sure you know i know we don't
009have enough money to gain on that how much really did we pretty much get from yes of funds well about 10 million somewhere around there yeah there there's three separate uh srx that came into play uh i'm thinking off the top of my head the first one i the first one was i believe around 900 000 that you can see uh and those are understand those are reimbursable funds so we were allocated nine hundred thousand dollars we did receive nine hundred thousand we put some expenses into that uh in technology and a whole bunch of other things then the second round i believe was about four million dollars that we were allocated we have not uh used all of those funds because you have until i believe it's september of 23 to utilize those funds
010so we are using some of those funds slowly um through some of our expenses in that and then the last round was the third one which is american rescue plan and i believe that's around nine million dollars that we have allocated those funds can be used until 2024 and then so again we haven't used all of those and those are being spaced out let's face it yeah okay make good use of those funds yep all right and they had a round table they had a lot of round tables in this one room and it wasn't too conducive to social distancing so i i did sit at one table where it was only myself but you know they talked about a couple different things for student learning and achievement and how students i forget the topic
011off and but how students can learn different ways and just being a little patient with them so i'll bring that topic the next time around but overall i thought the conference was really well one other one of the last bit naperville school district who do not get a lot of money i think it's naperville school district 203 who do not get a lot of funds from taxes other than property taxes similar to us they have a similar demographics like us as far as their tax base i was surprised because i thought they got a lot of taxes from from businesses and things of that nature but for somehow and some reason i don't know how they did it they didn't abate taxes back they actually reimbursed reimburse naperville 203 and it was 40 taxpayers that
012they reimburse i know we're not in a position to that but we're kind of going in the right direction especially how you presented the other day with the abatement definitely continue to look at ways like that but naperville did do it they reimbursed up to 40 000 taxpayers about on average 600 that they were able to get off their tax bill so i felt that was pretty good and they had like 2 000 i mean maybe a little more two or three thousand people that still haven't came to get the reimbursement check right i said maybe we need to go over there and get it from him but overall the conference was good i apologize for not being able to make it to the dinner and join you guys and i do have records to
013show you that i got a 9-1-1 from my trusted nine-to-five job not too long before i was getting ready to head down with you guys but next time okay okay thank you thanks for that update any other updates i think i have a question because um and maybe it's for another time you can let me know i listened to mr young come and i even reached out to him to ask him but i hadn't gotten a response yet what is it that they want i i don't know if you can answer that now if that's for later i'm not sure i know that it's something about the the funds and they don't believe that maybe it's going to be allocated the way that it's and i'm i'm maybe i'm misinterpreting what he's asking but i
014see him and i'm really asking like like what do is there a plan do they have a plan are they asking to sit down to review their plan versus the board's plan or what is it that they want that's what i'm trying to figure out so i so i could have understand i know what i desire and i think i know what i think that the board and i think that overall we all have our own little things that we want but it appears that we're all in agreement overall you know but i'm just trying to understand because he was talking about coming together i'm trying to what do they want a disagreement in the sense that you know he doesn't want to be wasteful is what i'm getting from him and um putting good
015money into old buildings and i think the majority of us agreed with that and that's why we did present the referendum but it was voted down so we have to move forward with something so that we can make improvements and you know look out for the best interest of our students our staff and air conditioning was a big issue air conditioning um was a big issue this summer you know that's why we're moving forward we did put it out to the community for the referendum and it didn't pass so now we're doing this and i that's what i'm hearing that they don't feel that they're being heard that we shouldn't be wasteful and put money into the old buildings but we're kind of you know we did the referendum because we felt the same way
016but now we need to move forward so the other stuff i don't know about this plan and this conspiracy of what he thinks is happening with a uh school being built in crete that i don't know where that's coming from but that's what i'm getting from it i don't know you know why he thinks the letter is not i mean we've been very transparent we've had several meetings ken has done many presentations on our short-term plan here and even the long-term plan and i so i'm confused myself but that's what i'm getting out of it yeah dr hall i mean i i would suggest you ask mr young that question directly but the conversation i had with him kind of similar to what sandy said is since i got from he doesn't want to put
017good money after bad into the existing build the older buildings and wants new schools and we've been down that road we tried and the referendum didn't pass and this is our backup plan so i think we're we're moving the right direction and but i would encourage you to reach out to him directly yeah if i if i must add to that i think all of us got a email from one of the young ladies that leads a zoom community call to participate in some type of conversation with them and i haven't replied back to her i knew her very well and i don't think we can do that as a board because it becomes a board meeting right we can't do that as a whole so i don't know who replied back if all if
018all possible i plan on joining that call and sharing with them whatever they need and whatever i could as a board member i saw dr coghlanis reply again i don't know if any one of you replied back and since i've been in this this district over almost 30 years now and there's no surprise of all the things that university park has been through as a community and nobody's pointing a finger and i mentioned last meeting that if we can even communicate that much more and i think mostly they want is a listening ear okay yeah we have done some great things and we're looking to embark and doing things and showing the level of equity and equality on how we go down the road to fix up these schools so i think they need to
019hear and i think the more board members and either as an individual reach out to them and say hey you know whatever i can do what is it personally ask them what is it what is it that we see when things as a board we see things one way they may see it the other way so you need to come together put things on the table and talk about it you know they they want they want equality they want equity it's always been that for that community as far as i know we know again we don't want to stir up bad wounds but we know that they have not been treated right in the past as a result of lawsuits and so on and so forth yes we got to get past that i want
020to move forward i think this board wants to move forward too but that still doesn't take away from questions that they have and i think the less we shy away from them the more they may be seeing things as may not be true or maybe true i don't know but i know on a personal level if no one is talking to me even in my personal relationship with the wife she can believe that i you know we just see things different sometimes and unless we get and sit down there's a whole phrase with all with all that getting get an understanding and i think the more we talk to them and sit down don't shy away from them i think the better things would be so so if you don't mind i'm going to ask
021you just to rewind back to the beginning of the year if you remember right to the beginning of the year yes if you remember in march miss roop miss walters made a suggestion with you and miss mitchell and they had reached out and talked to people in the community and you guys were offended that they were doing that and that why didn't they come to you and ask you this is our opportunity here from the very beginning that we started the referendum and you push for it and miss root push for it and i push for it we were sitting when we were sitting over there and we talked about going with a referendum and in the february meetings and in the march meetings you were very adamant to repeat yourself to everybody in the
022public that said if the referendum doesn't pass we're gonna have to put money into old schools right i haven't read that right so we've been clear on our plan from february from march from april from may and now it's december and that letter was very specific on this board is not misleading anybody we're going in the exact direction if we even look back to january to move forward but i think in this opportunity anybody with that that's that's representing up are the ones that should be out speaking first before us because it was clear you guys were upset that that had taken place that why didn't you guys come to you first so i think the idea is that if any one of the of us should whoever's not representing up should come to you
023guys first to ask that question because that was an argument that was on that happened in one of our meetings the letter the email went out to all of us and i think it just lends itself for all of us in some ways shape or form to either but again i don't know how any of us reply i know i have not replied back but i plan to reply and say i will join whatever i can it's just not you know i think that might be a little different situation you say sandy and miss roof and and cheryl went out and get went out to the community and asked questions about it or not and say you don't come to me i think this is a little different bill i think the community you said
024well we definitely heard a gap there you're saying you're seeing it this way the letter all of our names is on it and you have mr young sees a different way i think he's a pillar in the community i think he's you see he's up here all the time fighting for the community i'm not saying he's right or wrong and you see i haven't been i've been on this side of the fence doing this whole petition and all of that but i agree with him on a lot of things some of the things you know we differ on it and we are friends that's not that's no hidden uh story about the relationship and about him that i have we're friends we're good friends but again when i i had no idea what he was
025going to say tonight i had no idea what he said the previous what he was going to say the previous night but at the end of the day he's uh he's a smart intelligent man and he speaks for a lot of people and it just lends itself for us to sit down and have a conversation with him not just me or or dr hall if you couldn't 101 it don't hurt i would do the same if it was money if they want to talk they'd reach out and say maurice i'm going to talk to you i'll be the first to say come on i might you know i might not feel up to it because of maybe some barriers there but i will say what can let's talk let's talk full disclosure i actually replied
026and said i was i would be willing to be on it but then i was going to see if anybody was going to because i realized we can't have more than two people they know that i don't know because i don't think dr kaglin so were you planning to be so what um i did not respond as of yet i planned i thought about after the board meeting and after talking to some people to see which direction we were going so i can have a better understanding because i want to get on there and attempt to answer questions that i don't have an answer to um so i did want to get on um now i would say in my opinion just to go back to what bill was saying but for me i think
027that if somebody in and i think we all represent i would like to say even before i got on i would tell people my goal is for us to represent the district and not just our area so but that being said but because of how we are broken up if somebody came from your area to say hey would you talk with us i would reach out to you and say this is what they're asking i would either say do you mind if i do it or do you want to come along like that and i think maybe that's i don't know i hadn't talked to either one of them about that maybe that's what we're looking at that we're looking at um saying hey this is what we would like to do what do you
028think because it's the area um i don't know i i don't think it's that big of a deal right now but i think that it's it's kind of a courtesy thing for i wouldn't just go to your area so that being said i was interested in getting on um i know somebody reached out to me through next door and i had i hadn't been on next door in so long in fact i had to try to figure out how to sign in i saw it i just hadn't responded um about getting on so i would what i would like and i'll know if miss how mr brown feels about it because it is both of our areas my thought also was to have one of us and somebody from a different area um a crete
029or money area get on the call versus um he and i or me myself or him himself and so and i don't again i'm asking i'm just asking the boy what do you think of that well may i interject this you know another thought is um you know i think we've heard before about community forums where people want to engage with the board you know would that be something that we consider moving forward so it's just not up but maybe some other you know people can participate you know scheduling something you know early spring earlier than that maybe community forum open something like that i definitely think the community forum is good because they reached out to us i definitely think that they deserve a response so i don't know but a community forum to
030me is a good idea tomorrow night i don't know um how you want to do it hey you could do it and with mr because mr brown said that he was going to be on it i mean i could always get on another meeting because i know they have them every wednesday and exactly you would just need the two more i don't know that i could answer any like i think you could what they're looking for i could answer the broader questions i mean it's all been said already so yeah and so to me yes i think it's good for me to get on especially being but i think that building that trust that mr brown is talking about it would be good to have a different voice from the board um other than just
031us two um because it could show a sign of unity it could show a sign of transparency um it so that that's what i was thinking i don't know that's why i said i would defer to you all defer to mr brown because he's um dealt with the up area from this side of the fence a little more so that's why i'm asking that i mean i'm hoping either way well i mean i think cheryl you've shown some interest mr brown you expressed some interest so if you two decide you want to call in at least there won't be more than two of us so but i'll leave it up i guess when i look at that then there's some people from the leadership side of the board as well so i think that's a
032strong look okay and it's not about the optics only but it's about i mean it is about being transparent and giving them but you know that's the true essence and i think it'd be good i mean i have taken the opportunity to have conversations with mr young mr piepenbrink one-on-one and so this is another opportunity for us to have a voice okay well i commit then to be on it i'm sorry go on sandy no that's okay i'm just not sure where um the ideas that mr young has is coming from um i know he's attended meetings i know he watches the meetings i feel there's been transparency i think the plan has been put out there and i don't know that he's reached out individually we represent the whole district but we each have
033our sub districts and i don't understand how i mean has he had conversations with you where that could have been cleared up for him or i don't know why it's gotten this far gone where we're building bill i mean there's just it's not true and i don't want that's causing just more division and it's causing stuff that doesn't it's unnecessary that's how i'm looking at all this it's unnecessary chaos of i'm gonna call it misinformation in a sense because again i feel like ken has done a great job presenting it i think us as the board has been very transparent um as far as the dome that was talked about way before i even got up you know so those questions could have been answered sooner or i don't know where this is all coming
034from that's my confusion on all of it i know he comes every week he seems very adamant upset about it but i think this board has proven to be very fair very and so i don't i don't know where this is coming from but like i said before if we're a board that can't trust the kids suffer that's who suffers at the end is the kids and i'm hoping we can move past that but we seem to keep reverting back to the past and we will never move forward we will never be an effective board until we can have trust and one of the classes that i attended was on that having hard discussions is the best way to lead and so if we have to have those hard discussions and that's what it's going
035to take but that is to me just causing more divisiveness and shining a bad light on this board and i think we've done nothing but try to be as transparent and honest and so again i don't know where it's coming from um say this to you um the one thing that i encourage you to when you look at this i wouldn't even look at it like a bad light this is a group of people's opinion everybody has their opinion everybody has their thoughts um and whether they agree with us or not it's like i've always said it it could come down to sometimes and not nothing negative toward them sometimes you just have to do it and show because as mr brown said there's yeah we we can say we want to get past the
036history but there is history and there people feel a certain way based off the history so basically for this for us we have to for maybe for a lack of a better term by our time and just show that we are being honest and we are being transplanted and and during this process we're going to have people say stuff we're going to have people be frustrated and question and they have a right to so i don't i don't take it as um a negative light and i don't know that you were saying that but i just say that we just look at it we hear them like mr brown said um and continue the process and if something comes of it where we change then we change and you just let people know hey we
037changed because of this reason but a lot of times people won't believe you till you show them because they've been they've seen different in the past yes we can say well we don't want to live in the past we're not the past boards the two things that i i hope that we do is one not 10 years from now still be talking about tearing down the dome like past boards two ten years from now not be talking about um the hurts of the past because we've shown to be different we've shown that hey we um this is what we see it this is what we're doing and we're and we're doing it because i think at the end of the day regardless of if somebody believes you if you tell them what you're going to
038do you do it and you're honest with what you're doing and why you're doing it and they see you do it it's not much they can say they can't say oh you're you're lying and i think that that's being huge with people are you lying to me versus okay i didn't like this i would have done it differently but this turned out nice you know so that that's what i think so we we have to just bear it granted and show ourselves um our so what we hope that they would assume good intention we just have to assume good good intention that's my thought on it and i just encourage not to look at it like you know maybe they're upset they could be but we just our job is to prove to them that
039we are who we say we are yeah and i don't think it's a matter of assumption i think it's a matter of fact it's a matter of fact on both sides as a matter of fact that we as a board as a whole saying we're doing all the right things and all the right things necessary to show equality and equity for the school district and then you have community members that say i don't think you're doing the right thing and we don't understand why they're like that they don't understand why we're like that so there's a gap there and we are leaders we the buck stopped right here at the board so we need to do everything in our power then reason and it sounds like some of us think we did that already but
040i think we could still again goes back to communication we cannot over communicate it doesn't hurt like vice president group said you know she had joined the call maybe one of each one of you could have but i saw i saw that it can happen when all of us i said that cannot happen so it doesn't hurt just have a listen in here find out what they want to say we i heard a couple times here i don't know what they want i don't know let's find out let's find out let's talk them maybe you know it could be something that's easy okay hey here's the answer wow i didn't know that we thought the letter would be a go that went out was the problem solved this is the missing piece whatever dealing it
041wasn't evidently it wasn't but we see it's like what more can we do we could do something we could do more because it seems like some people you know some people maybe you can't you know you can't do whatever some people are like that you know my daughter's one of my daughters is like that no matter what i do okay one of my daughters like that but these are the people that is formulating this call again mr young he's a highly intelligent young man and i'm not saying that and i think many of you probably agree with me but at the same time you're saying he's saying something that so many of us disagree with let's find out it's hard to have a dialogue he's up here presenting public comments and we cannot even engage
042in the comment a conversation with him because of our format here so it means itself that we have some type of one-on-one and we can get a better understanding okay any other board updates okay uh administrative updates um just one last one we're looking forward to finishing off the week here we're very i think as a collective group very glad to have a winter break come our staff and our students have been working very hard it's been a challenging fall as you all know but everyone has done just an amazing job keeping things going and so forth so we're looking forward to having a little bit of a break but we've got some plans to come back very strong in january lots of ideas and so forth so i just want to miss everyone a
043happy holiday well thank you same to you and same to the staff and students next up is consent agenda dr kagalanis would you read the items on the consent agenda for tonight i sure will so early here okay um under superintendent item one approved regular meeting minutes of november 16 2021 item two approve regular meeting closed session minutes of november 16 2021 approved committee of the whole meeting minutes of december 7 2021 and item 4 approved committee of the whole closed session meeting minutes of december 7th item b for business number one approved board of education financial report and i think that's it that's it so before i get a motion does any board member want to take one item remove an item from the consent agenda okay if not can i have a motion
044to approve the consent agenda moved second let's get we got motion then we'll have con we'll have we can have questions yeah yeah any questions or comments i'm sorry okay the financial report i think i tried to cover something i know in the past i'm sorry i know in the past we would you would disseminate to the board the account payables and individual uses usage of credit cards and all of that that seemed to stop what caused that really did i miss it or just you can't report i don't think you have the breakdown and everything i thought it was way down in the bottom like did i miss it yeah it's 64 pages long so it's got to be in there yes all right but that's those logos okay strike that 350 pages [Laughter]
045okay any other questions or comments on the consent agenda okay roll call please brown is an eye this is galbraith okay two things before i vote mr brown when you're speaking it's impossible to hear you turn your head away from your mind so you hear like every third word so i see what the public is saying just so you know that yeah i found the problem the switch wasn't on can you hear me better i can hear you better but when you're talking and you move your head you don't hear you when you move away from wherever your mind gets sick you can't hear you get it i will be more aware of that and try to i just don't want to lose anything no not at all somebody keeps their mic done and they
046keep talking and so you're blocking out what the person is saying that's talking just so you know that i think that would be me okay [Laughter] well we can't see what wrong doing you're doing okay and it's a good thing you can't now let's see what the public is talking about when they say how hard it is to hear now it's experiencing math and i'm i'm just letting you guys know what i know okay that was definitely definitely my fault and i take responsibility of it okay dr hall before i vote you see how innovative i am so you can hear me right all right perfectly doctor hall thank you very much okay we're gonna get through this all right mr sowalis hi mrs walters aye vice president rue aye president albrecht aye motion carries
047next up is action reports uh first up business can i get a motion to approve the 2021 tax levy and resolution moved second any questions or comments on the tax levy okay roll call please brown is an eye dr hall aye mr swanless aye mrs walters aye mrs galbraith vice president rupert aye president albrecht aye motion carries next up uh can i have a motion to approve the resolution authorizing the submission of an application for property tax relief pool fund moved second any questions or comments on this item okay hearing none roll call please mrs walters aye mr swaalis hi dr hall aye brown isn't i mrs galbraith sorry sound like you didn't want to say that bro this is galbraith again president albert aye motion carries uh next item can i get a motion
048to approve the fiscal year 2021 audit moved second any questions or comments just yay so very good excellent job thank you so um what roll call brown is an eye mrs galbraith hi mr sawalis hi dr hall aye mrs walters aye vice president root aye president albrecht aye motion carries um next item approval resolution authorizing crete money school district 201u to adopt the teachers retirement system of the state of illinois supplement savings plan that's in quotes the supplemental savings plan by entering into an employee employer participation agreement with the teachers retirement system of the state of illinois second so can i just by us by entering into this plan it allows the teachers to make contributions into the plan but it's not the district at this point isn't doing any match or any contribution no
049no it's not if uh you're exactly right it gives the teachers the option it's an optional program there is no cost to the district the only way there would be if the district decided to match but that would have to be negotiated through the union okay okay thank you any other questions okay roll call brown is an eye mrs galbraith hi mr sewallis aye dr hall aye mrs walters aye vice president rupert aye president albrecht aye motion carries next up under action reports is personnel and culture can i get a motion to approve the personnel report including approval of the certified staff leave of absence return from leave of absence reassignment and resignation and educational support staff employment leave of absence reassignment and resignation moved second are there any questions on the personnel report okay
050we'll call brown is an eye dr hall aye ms mrs galbraith mrs walters aye mr sawalis hi vice president rupert aye president albrecht aye motion carries um next up is old business any old business uh i do i want to know if you can get me mr hollyfield's contact information email whatever thank you this is this is more of a general question regarding our short-term facility plan guys henry okay as far as some of the fees i did give our business manager hits up that i was going to ask questions in this areas in this area regarding fees that was assessed upon us by our architect and i just needed a little bit more clarity on the fees excuse me while i put on my other pair of headlights here okay over my existing glasses
051okay so can our architect slash engineer that's the 8.5 yes okay the other fees and services four percent and you might have said this and you know but i got a chance to really digest this over the last several weeks uh the other fees and services what does that consist of sure so let let me first touch on the mayonnaise yes so the school district does have a contract with healy vendor and associates yes that contract uh originally was in 2004 then it was again amended in 2008 and there are certain parts of that contract that charge certain amount of fees depending on the type of facility that is built whether it is a new school whether it is a addition or whether it is just remodeling and there are fees associated with the various
052costs of that all right when the contract was amended in 2008 the original contract from 2004 admitted to 2008 the amendment was the percentage of fees that are charged was reduced from about 9 to 8.5 for remodeling old buildings everything else stays the same you have three categories but that will change okay so here's what i'm going to tell the board i've got some good news for you also when we started the short-term facility plan when that was started back in august september when i was working on that at the same time i was talking to our architect and i said you know i wouldn't mind trying to renegotiate your fees at the same time i will tell you that healy vendor and i go back about 20 years to be honest with you you
053know and that i do them from supreme's district so they agreed now to do the work that is going to take place in the summer of 22 the summer 23 december 24 for 7.75 by two percent that includes the engineering fee too because we're talking about so let me explain that so their p that eight point five percent of where it says a and e fees which is architected engineering right is not only for healing vendors also for the engineers millions of engineering that they use when they're debugging all of their plans and that so it's kind of a combination fee where keeley bender hires them as a consultant that pays part of that percentage so the percentage that we're going to be paying on our summer construction is actually going to be it's not
054going to be 8.5 it's actually going to be 7.95 it's going to save the district overall about somewhere between 300 to 400 000 throughout the life but it's something that i negotiated back in october with them um i didn't want to change them but i'll be real honest with you i just didn't want to change any of these numbers just because then it started changing bond numbers and all that stuff and i didn't want to do anything like that but again that's just money that this is going to save it'll save the bank if we don't spend it at all and so again i think that's good news for our district that we're able to save some money then the other fees and services of four percent those are other things that may be needed
055within a project uh things like there we may have to do an inspection of something or we may have to do some additional asbestos removal um a lot of times that percentage is not in new construction because new construction is usually a lot easier to to bid and to cost out because everything's new but when it comes to old things and i'll give an example when we started remodeling this facility we found that we needed to spend an additional 50 to 60 thousand dollars in asbestos abatement because they started knocking down laws when we found these fences and so we had to do that now there's money in here for that but again one of the i i am able to use some of the esser funds for that also so it's just dumping into
056some pods so so that four percent is in there is going to be used i don't know that but it's there if it's not used it stays in the bank okay okay so you're going to monitor that we monitor that all along we have weekly gains we monitor that and utilize you know whatever pot of money you have to utilize if something comes up yes okay hurry then you talk about you have on their contingencies when it comes to design bidding and construction the total totals about 10 yeah construction price now all of these i should go back and say also all of these percentages are paid are are on your construction cost you know so whatever your construction cost is that's how these percentages are are figured that your totals are bigger so design
057contingencies are used in the designing of something if something was missed when they designed something especially again this number is in there because you're remodeling buildings and you have some buildings that quite honestly are 50 60 70 years old and you don't know what you're going to get on some of these things so there's some things in here that could be missed in the design that may be either the architect or the engineering firm can miss all along so there's about two percent of of your construction cost that is in there from that the bidding contingency is we're estimating the cost and the bids come in a little bit higher we've got some room in there that we can do something so there's some bidding contingencies in there and the last one is your construction
058contingency which again you get into construction you may have some additional costs to club like a change order in this facility we started doing construction then we noticed that the bathrooms and we honestly didn't catch it we know some bathrooms didn't have drains in the floor so he said all right we're ripping up we're ripping up the bathrooms why don't we just put the drains in right away so that was an additional change order comes out of your construction contingency again if those amounts aren't used they stay in the bank they're not used now i i will tell you that uh 10 that's about 10 contingencies um i think that's going to be tight i honestly do i i'm more comfortable especially on the remodel especially remodel of older buildings that we're looking at somewhere
059between 15 and 20 but i think we're packaging this whole thing so i think 10 is going to be adequate um and it's just you know just to sharpen our pencil with all of this stuff i think also when we looked at doing the engineering and the design we go into new piping at csk delmar crate we've already done it here so we had some you know we went through some pains here so that we kind of picked that up so it's going to kind of lessen the use of a contingency in that so i'm pretty comfortable with that okay so that kind of gives you an idea so for every project we've added those costs in there brian and i brian our assistant business manager and i have already established accounts for every project
060so we'll know exactly how much we're spending on certain projects and we did that for last summer too but we split up the cost in different accounts so we know exactly what we spend at talala versus dlc and all of quite a bit uh with this and thank you so much for getting back to me on that now one last question i had and i'm still struggling with this is that we have a description in quite a few of the areas in schools where it has the architect doing the work the architect is building us estimated costs for example and i'm just just i just happened to be on this page crete elementary school for the architectural work of three million five hundred thousand dollars right okay and under all of the description costs you
061got a total value there these are non-life safety issues and then the fees are assessed on that total value so how it sounds like the architect is double dipping here he's double dipping on his own work so he's performing the work he did he charged a fee of the work he performed so that's why i'm trying to i know there's a reason behind this but i just can't grasp it sure all of the work that he does comes out of that fee there that's the most he's not going to be double dipping on that so those estimates that you'll see in the long list of projects are really the construction cost estimates those are the estimates that they've come up between both the engineer and the architect to determine the project cost or i shouldn't
062say the project the construction cost and then his fees are separated out down at the bottom so so so just say for example the architect the architectural work is going to be the design he's designing he's getting prints and all of that he does x amount of dollars of work that's under the description so now you got the aggregate of all the numbers with the description come up with come up with a number and now his fees is going to be a percentage of that aggregate aggregate number right no that's not that's not what i'm seeing no his fees are going to be that's what that um i think this one so we got the architect whatever work he does is three million some odd dollars that's totaled up that's total right to that architect
063work he's doing some work whatever it is he's doing work all of this stuff is working all that all right okay so the architectural drawings or whatever and that comes up to a price well i'm sorry okay yeah my bad so architect architectural work yes actually the construction architectural construction work that is being done in the building so let me give you an example if we're going to put hvac here and that we put a rooftop unit in if we have to put any support up there to support that unit that's under architecture ah okay okay that's that's that was getting okay yeah okay it's not additional fees okay okay so his ass found drawings and all of that that's in the fees that's all included in his ap got it yeah okay that was
064it that was a missingness that's now 7.95 and hey are we on a roll and um including monitoring the construction process too he does all of that too and that's all included in his feed okay great and we did ask for a separate project manager or whoever gets this we did put out a rfq for another project manager someone to assist keith also yes monitoring i did not get any replies for that so we're reaching out to some other people and seeing if i can use any of my networking to find somebody and to submit some qualifications to see if they can do something got it okay thank you so much i appreciate it no problem all right that's all i have any other old business um i've just got one item actually something for
065board members now i'm my mic's back on um i have one item and just something for i'll ask board members to think about over the break since we have been meeting consistently in person and we have a quorum we are no longer required to have public comment available to be submitted via email and i'd like to go back to having people in person submit their public comments so anyways think about that and we can bring that back up at the january committee the whole meeting get a consensus on that so uh that's all i have any any other old business how about new business okay and we don't have a need for closed session tonight okay can i get a motion to adjourn so moved sorry second all in favor say aye aye all opposed
066we are adjourned