001Rotate. We're good. >> All right. With our technology working, first of all, I would like to welcome everyone here as we take a look at the first preliminary determination hearing. Um the agenda for this public hearing is for the board to hold a preliminary hearing on the proposed project. If you're interested in speaking at the hearing, please make sure you have signed signin sheet which should include your name and address. After a presentation by the administration and its adviserss, there will be an opportunity for the public to make comments about the project. At the hearing, we will ask that each person limit their comments to three minutes and that the topic be limited to the proposed project under consideration. The notice of this preliminary determination hearing was published as legally required. At this time, I
002will ask the bond council explain the purpose of this hearing. Hello, I'm Amy Casar from Indianapolis and by council in this transaction. Pursuant to Indiana code 61.1-20, a school corporation must hold 200 and then adopt a resolution to preliminary preliminarily determine issue or enter into a lease for a project which has a total cost in excess of certain questions. These public hearings and future consideration of resolutions are the very beginning of the legal process. We note that no board action is legally required tonight at this hearing. Rather, this hearing is so public comment about the project. Thank you. We'll now hear from the superintendent about the process of determining and communicating the project to the community and the need for the project. >> Good evening. As you know, we've been studying structures in our building
003for quite some time. We've been hearing from our architects of the different studies they've been doing. Um, and as an ongoing commitment to maintaining our buildings, um, keeping them efficient, well functioning so that we can provide adequate learning environments. um we have prioritized different projects that we need to do that that would result in making repairs to keep our buildings um running in a safe and efficient manner. So we are looking at as you know we have done several roof studies and we have prioritized different areas of roofing that we will need to do. We have tunnel piping that desperately needs done. Um, and that is prioritized as one of our first projects. We have masonry repairs that go along with the roofing as well as copings. Um, structural and finished repairs to the auditorium
004and damage by the roofing and surface restoration in the elementary patio from drainage work that has been done in the past. and then as well as replacement of HF units under rooftops eventually um and then some classroom updates as needed. >> Thank you. We'll now hear from the underwriter about how the proposed project will be financed as well as information about the effect on the property tax. I have Okay, very good. We're good. >> That's as big as it gets. >> I'm sorry. >> It's as big as it gets. All right. That's as good as it gets. All right. So, um I'm going to talk tonight about how um Oh, there we go. this project is going to um be financed and as we said the payback and then also what an impact will be
005to service fund. So we're looking at so we're going to take a look three not to exceed borrowing amount and not to maximum interest rate the maximum uh term and payment. So those are going to be the kind of constraints that we're going to have to live under. um think about uh the process very much the way you go about budgeting setting maximum budget and always reduce can't go higher. So that's we're going to take the same approach for this. So we're looking at um this is the the budget. Take a look at the sources and uses. Take look at the the uses and then footnoted are there are a through different projects a total 5 a little over 5.1 million. Uh and that number kind of you see that comes from the architect. Um
006so the construction funds 5.9 million. um capitalized interest of 172,000. I'm going to talk about that in a second. Uh and then cost of issuance not to exceed 228,000 is a big number at this point. Um we're looking so for a maximum borrowing of 6,345,000. So if any one of those um the cost of issuance is less would be go up into construction. Okay. Um so looking at a um a bond sale possibly in the spring summer of 2026 with payments starting in 2027. So go to the next. So this is the possible impossible uh payment. So the max term the statute allows for 20 year amortization. The lease allows for one or two years um longer than that. So, we're looking at no more than a 20 year term. Uh, but the lease would
007be written for no more than 22 years. Uh, a maximum payment of 860,000 and that's out there in the year 2040. The gray area here is the debt of the current debt of the school corporation. And so, with this bond issue, what we're looking at is you can see um smaller as that that comes off. And then in 2000 between 2031 and 2032, see another little trough create a trough there. And then between 38 and 39 to give the school corporation, the community future um board should need to do something down the road to be able to five years uh to maybe look at another project. The whole goal is to try to keep the rate level uh not seeing any spikes. That's kind of what we've done here. the last few bond issues as
008you can see between 26 27 and the 27B as the existing is coming off some of those other issues that we've done allows us to to do this. Um, okay. So, the um capitalized interest is that cross-hatched area there. That's 172,000. And we may or may not need that depending on what the final rates are. I'm using a um an average of 5%. That's a high almost 1% high than the current market rate. Again, to set that maximum 860. Um so in Indiana um bonds that are paid by taxes tax bonds have maturities of January and July. That's because we pay our taxes in November and May and the school gets funds in December and June to make payments. So if we were to issue debt in 26, the first payment wouldn't be until July
009of 2027 because you can't June of next year now is there. And so you have this very long first thing and that's what that see that first thing come. Um and so what I'm proposing would be we take whatever that number based on whatever the final rates are we take in this case 172,000 with with the trustee the school would levy those that pay for 2027 and then make payments to the trustee the trustee then would take 172,000 and pay back and the whole goal is on the next page to have a level enough payment 27. So we don't have that spike. I mean I guess we could we didn't capitalize interest we would have a spike in but this would be state whatever and again we may not need to it just depends on
010what final rates are. Um so we just take that and put it aside and then we'll go down. So u as you can see here yes there is an impact of about 11 cents uh in 2027 but because debt 11 cents is coming off 11 cents are going on and it keeps everything level and then uh on the final page when we add everything together u by together I mean adding the operation fund u so we have the existing debt the new project in operation it up to the native issue. Now, what I don't have here is uh any effects of Senate one. Um as you know, there were changes that were enacted. There may be there's talk that um there may be some changes to so who knows what uh I think what we're
011maybe inclined to do is kind of take a yearbyear look and see what changes are how those affect. So um and then my um you had a nice increase in your assessed value effects of Senate Bill one said that there would be a decrease and% increase. Uh so um I did not make any assumptions. We've had nice growth over the last few years and we've taken advantage of that by keeping Any questions? >> Thank you. Thank you very much. Okay. Um, we'll now open the public hearing. Remember, if you would like to speak, please sign in on the sheet which is located just outside the door. Um, as I mentioned earlier, we ask that you state your name and address, limit your comments to the proposed project or financing, keep any comments to three minutes,
012and avoid being repetitive if possible. Um, do we have any public here that signed in, uh, seeing none, uh, we will, uh, dispense with that. And I want to thank everyone for who participated in here. Thank you very much and we appreciate your time and interest in the project and the future of our community. Please note that this is just the first step in the legal process. No board action is legally required at this hearing. Rather, this hearing is solely to hear public comment. The board will continue to work with the administration and its professionals to look for efficiencies to conserve tax dollars while meeting our educational needs. The board will hold a second public hearing in this room on November 24th at 7 p.m. Thank you. Appreciate it. Can I have a motion to
013close the public hearing? >> Thank you. A second. >> Second. >> Thank you. All in favor say I. >> I. Opposed. Motion carried. Meeting closed. Thank you very much everyone. Appreciate everyone coming and all your information. Thank you. >> Just a couple minutes. >> Nice to see you guys. >> Thanks for coming. >> And we will transition into our regular board meeting. that two different form I would like to call to order the community school regular board meeting for on November 1725 at 7:16 rise for the pledge of allegiance and follow. >> I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Now for a moment of silence. Thank you everyone. Okay, do we
014have any communication from patrons for the regular board meeting? Seeing none, we will go on to the next agenda item, the approval of our regular minutes. We have the minutes from the October 20th regular board meeting and the executive session from October 27th. They are have been in our packets. We've had the opportunity to review them, read them. Um does anyone have any changes or corrections to those? Hearing none. Can I have a motion to approve the hearing minutes from October 20th and the executive session on October 27? >> Thank you. Second >> second. >> Thank you. Any further discussion? All in favor say I. >> I. >> Opposed car. And then we have personel changes. >> So, we are recommending Liz Endris and Benny Harness to co-sponsor the art club this year. And then
015we have official basketball coaches for our winter season. Emily Lee is doing eighth grade girls. Ashley Crock, seventh grade girls. Is it Anita or Anita? Anita. I think I've always said that wrong. Bowman. Uh, sixth grade girls. Amberly Salt, fifth grade girls. Chris Kindig, varsity boys assistant. Joel Corman, the eighth grade boys. Justin Campbell, seventh grade boys. Matt Smith, sixth grade boys, and Norman McCarthy, fifth grade boys. And as you know, we kicked off basketball season. And these are all going strong right now. We have a volunteer assistant, Garrett Wild, for the JB and varsity boys basketball. We have one resation for girls soccer varsity assistant the JB coach that is McKenna reasoning there is out of the area. Can I have a motion to accept all of the person personnel changes as discussed? So,
016thank you. Second. >> Thank you. >> Got you here. Okay. Thank you. >> Any further discussion? >> All in favor say I. >> I. >> Motion carried. And next we have an athletic update from David. >> Um something new this year in the athletic department. I snuck in a hard copy of an agreement I wrote up uh this fall. I've had a lot of interest since I've taken over this role last year in track. So, I kind of ran a guinea pig experiment with two middle schoolers this past spring. went pretty well. Um, and they ran at Culver Community as Argus, but at uh, we clearly don't have a track anymore. So, we're kind of borrowing space. We Mike Zer and I have coordinated this and kind of ran it by what the assistant commissioners
017the ICA recommended we do. Um, so after getting all that information and the okay from the state and CER, I wrote up this uh agreement which is more or less just a big old list but for CER but the general idea is we'll run as Arcus at Cver and we'll attach ourselves to all their home meets. Um, and that's pretty painless. We don't need contracts with it because they know we're going to be there. We'll run at all of the HNET events for conference. Um, the biggest question mark I still have with all this because I know very little about track in itself other than it was not very fun participating. um is there's a minimum requirement to qualify for a sectional in the state tournament. So I'll need to pick up some events not
018at home um which will be added on to contracts which isn't that big of a deal. I'll get that sorted out. I got to talk my way to some dual meets. It's not a big deal when in the kind of in the agreement how this will look. I put athletes and or parents will be responsible for registration fees that department is going to pay for any meat dues or fees as long as we have a team. If in the case in the future we get one or two students that are running that might change. Um but the fees reduce significantly if you're running as individuals versus the full team. cross the same way it's usually like 20 but just in the case that we don't have a team that we feel is worthwhile putting all
019this effort into it if individuals still want to do that is still willing to have us at that point they can cover themselves I don't foresee the circumstance where that department doesn't cover our students to run Uh but just as a cover, I put that in there. Um two states that they're just only going to run for Argus. Um transportation wise, the school will provide a white bus to get over there for practice and to meet. It's going to be headed by Abianis and assisted by Chris Willis right now. We they're working on this as a volunteer facility basically. Should it go well I would like to add a slot for varsity track and field but this year they kind of understand this together last minute putting dealers out. This is how it goes. So
020yeah, that's basically that in a nutshell. Uh the biggest thing is just updating that we're adding a new program that has been pretty heavily requested. We haven't had technical call meetings happening this week and I'm I'm kind of expecting upwards of 10 to 15 more girl interest and boy, but it's offered I think right now we sports boys um lacrosse sports. But um yeah, that's a big update. And then really the only other changes personnel is quite quite a large shift of people, but basketball's gone th Yeah, that's really the big update. um as it develops. I haven't ran this by as far as the official agreement, but they're all pretty just a matter of send agreement. We'll sign whatever you throw at us. Uh kind of vibe that I've been getting. So I think
021it's a matter of not as far as the ball rolling. >> Will our students participate in a way meetings or only home? >> It just depends on I would like to just piggy back off of their schedule this year just to kind of get some form of a schedule started and then alter it down the road if we need to. Adding their away meets is what I'd like to do as long as there's room. Should there be no room if these beans are full, then I'll have to start exploring different elsewhere. But it should I don't think it should be an issue on >> appreciate that. I hope goes well. >> Yeah, I think it will. If kids are excited, we can offer them an opportunity to do something that they want to do. >>
022How many kids in your head is it that you know, okay, this is a full team? Is it five? >> I think five is >> five to six I think is typical for like your relays and >> all that. But uh we actually had two palters for middle school last year that actually did really really well. Um so we'll have a couple palters. We'll definitely have a lot of the running kids and kids that like to run in circles. Um, and I think there's interest at least from one in the uh >> shot. >> Is that it's different than shot? >> No, it's the shot put with the ball on the string. >> I think >> it's like a ball on a >> Yeah, I don't know what it's called, but I don't know what
023you mean. >> Track and field knowledge is extremely minimal with me. Anyway, >> um >> you're going to be learning something. >> Yeah, I'm about to learn a lot. >> So, that's your professional goal is to become much more proficient in understanding. >> We're going to have a lot of PD and track and field this spring. >> Maybe we at the end of the season, we can get an update on how they did what they did. >> I would think you might have some shotters >> field events. >> We do have like the I we've got the farm kids, so We got strong kids. >> I think it's great giving them an opportunity. >> Absolutely. Absolutely. >> They're wanting to participate. Great. >> That's exciting. >> So, middle school and high school. >> I I
024was going to open it up for both middle school last year and middle school is so easy because it's not as reg. um not heard a single middle schooler that wants to run and a lot of them know that our two last they were eighth graders last year a lot of people knew that they were running and have not heard anything at least personally >> but do they know that there's they might just not know do they know there's other options than just running >> yeah they will after this week when the call out meeting goes so >> call out Yeah, >> junior senior high but middle school is an option if the interest is there. >> All right, thank you very much. Appreciate that and we look forward to hearing the update. >> Thanks.
025>> All right, next on the agenda is the approval of the 2026 2027 school calendar. >> Yeah, you all have a copy or a draft copy of the in front of you. Um I I've met with our union and gone through this and that meeting went very well. Um just so they had you know some input and talk through some of there. Um this is what we would like to present for 2627. We are in a situation where our calendar just aligns itself in a way that it usually doesn't. We can start a little bit later in August and be done before Memorial Day. And that never happens and and as I cautioned, it probably will not happen the next year. So, we'll take it while we get it. It's just the way the weeks
026happen to fall. And so, we're proposing a student start day of August 12th. Our last student day would be May the 27th with um graduation following the day after on the 28th. The biggest change would be how we've structured teacher work days this year. We typically have one full day prior to the start of school, one full day at the end of the school year. Um proposing that we have a full day on August the 10th. our kickoff meeting as normal. Um, and moving back to school night to August the 10th so that it doesn't occur the night before class starts. That's been um some feedback we're receiving from teachers and and some families that's a it's really long and tends to get late night and kids that are a little young kids that get
027a little hyped up and then it's hard to get to bed and get up and get going the next morning. So trying to just put a little bit of space those two events happening. So full full day on the 10th with back to school morning still being from 5 to 7 that evening and then a half teacher work day in the morning on the 11th um where we can still have meetings or administrative meetings if needed and then teachers have the opportunity to continue to work if they choose in their rooms or to to go and then just be ready to start on student day the 12th. That other half then would be made up equal our two full days on the 28th. Typically, I would say 90% of our teachers are done and ready
028to be out of the building by um 11:30 12:00 that day. They're very motivated to get started with their summer break. Not all, but most of them. And that'll work out nicely so that we can just provide a little bit of extra time at the beginning of the year when I feel like we need to frontload some more of that in a different way. differences that we are seeing in this calendar from previous years. Um, in order to be done before Memorial Day and graduation on the 28th, we needed to adjust slightly. Our winter break, we would start back on January 4th instead of the 5th. Um, but because of again the way that calendar falls, the 4th isn't isn't that big deal to come back on. and then reducing one day from spring break,
029still keeping that Friday before breaking the day off because we have many people that travel. We have a lot of staff that request that day off and kids that are gone as they're getting kind of a jump start on their traveling and then coming back on the 29th versus having that off. Um, Good Friday is the 26, so it happens to fall on our break this year, so we're not coming back. There's been plenty of times we've come back, been like those three days and then have that Friday off. So again, it's just the way the calendar happens to fall. Um there was a little bit of concern about not being out on the 29th since it's the day after Easter, but to play around with that and still to have graduation happen in a
030timely manner. Didn't um didn't really want to push graduation a whole week with kids not being in school. that that leaves a lot of room for kids to do a lot of things that maybe you just need to get them across the stage and they can get to work or carry on with whatever they're doing. So, um this would be what I propose that we adopt our calendar this year is fall break like historic. Are we always going to be the second week now? Because for years and years and years it was the third week of October and sort of last year was a change and they got pushed back the weeks and now are we always back? >> We're aligning with Plymouth and Right. And so I don't really know if they made a
031conscious thing that to line our brakes for like vocational kids. So good question. I wondered about it here. I think so. >> Yeah. I feel like that has fluctuated a couple of times and it's that's shifted back to this week. >> But align with them is important since we're sharing kids with those two districts. So that's sort of why it ended up that way. And it does line up with the end of our nine weeks and then our parent teacher conferences right before it's kind of falls into place with how our how our quarters >> but historically it was the third week years ago calendar matches this at the time that we finished was still working on their he and I have had conversations and he's aware of what we were doing and leaning towards
032same format. Any other questions? Okay. Can I have a motion to approve the 2026 2027 school calendar? >> So move. >> Thank you. Second. >> Second. >> Thank you. Any further discussion? All in favor say I. I. >> Opposed. Motion carries. Now we have a Gettysburg trip presentation from John. >> All right. Good evening everybody. Uh you should have in your packet the actual proposal. I put the same thing on the slide just not as much detail so you can look at that get a chance unless you already have. Uh so uh good evening. Good to see you. I won't be long because u my bedtime approaches. But anyway, u something I I've kind of wanted to do for for a very long time. I just never never did, I guess I'll say. Uh but
033this would be u 2026 if it works out. And uh those dates, March 20th, that's the Friday, the first day of spring break. And then come back on the 23rd, that's the Monday. So we'd have Saturday and Sunday. But if you look at and you'll see the activities on the screen as well that there's a lot packed into uh to that u time frame. Okay. Uh so um participants my idea I have two two US history classes and there's other juniors outside of that but um would I would invite them first uh to go on this trip. Uh and um if there are not enough juniors, we find not enough juniors who want to go or interested, um I would probably invite students from other other classes as well. All right. And so that's who
034the target group is at this time. Anyway, uh some of the planned activities, um Gettysburg National Military Park, Museum and Visitor Center, as you can see, a cycle and dramatic film that all pretty cool. Um, and just that number one, that'd be enough for me to get me to go. But some other things awesome. >> Yeah, I've been there two or three times. >> U, so, um, virtue of the past program. I'm not sure what that is. And of course, a private guided tour of Gettysburg battlefield. Somebody from the park service jumps on the charter bus with us and takes all the sites, give it plenty of time to look around. And so that's what that is. and uh other activities a ghost walk that's something that um land that's the travel agent and I
035thought that they would they would enjoy something that would interest them kind of a nighttime thing all right and uh and then beyond the battlefield museum don't know much about that but uh then there's one other activity there a couple different houses that were involved in the battle in in some way or So, you see that there as well. Um, notice, uh, just in case you're worried that I wasn't aliterated about everything. Uh, the next slide, uh, transportation. I looked up and found two words that mean the same thing. All right. Uh, just to just to keep the literation going there, I guess, and maybe it' be funny, but um, all right. Uh, so transportation via motor coach that would be provided uh, to be nice and comfortable. And uh there's a restroom on board
036and and all that good stuff. And they provide snacks out there on the way out and everything. So you can read all that in the document that you have there. Uh and this uh the price which we'll get to includes a three night hotel stay at Quality or Hampton in or something like that out there depending on what's available at the time. All right. Um so that's transportation and accommodations. Uh purpose. Uh I have for here. Uh, number one, to provide students with an opportunity to experience history firsthand. Uh, to me, that's that's the best way. You can hear you can hear about things in the classroom. Uh, you can listen to what the teacher says. You can do the activities and and watch videos and things, but nothing like nothing like being there. Uh,
037and I'm sure that most of them have never gone. I'm sure that a few most of them have probably never been there before, and a lot of adults haven't either. Uh, and being it's not right across the the state, but um it's it's close enough that be it's definitely worth the trip to me. Uh number two, to encourage students to develop social skills outside of classroom and school to see each other in a different light, you might say and and chaperones as well. Um to see them in a different light and uh and develop those uh the social skills. Number three, to enh enhance academic content and knowledge. Um, and as a teacher, I know how hard it is to get through all the information material that you're supposed to get through. U it's very
038difficult. So, you don't have a lot of time for some of these things. Um, and I could spend spend a whole year on on the Civil War. Just have a Civil War class or whatever. That wouldn't be too difficult. Uh but anyway, to provide them to back up what they've heard in the classroom and then number four to provide students with a memorable experience. I think that's a that's really a key to all this. Something that they'll always remember, something to always remember. they won't always remember what uh what they learned in school and I understand that uh but uh to go go somewhere like that and experience it and see it and it's something that they'll never forget uh and that's that's awesome to have those memories to look back on and I remember
039you know I remember when I was at Gettysburg and this is what I saw and so I I think that's important as well and then uh to borrow from a famous person that was Gettysburg after the battle um Abraham Lincoln uh part of his uh the ending of his Gettysburg address uh if you don't mind I'll read this. He said uh the world will little note or long remember what we say here but it can never forget what they did here. Uh and so I'll just stop there for a moment. That's that's the memorable experience part or experiencing history you know on on location so to speak. uh and they'll always uh remember what what happened there once they go there. Uh it is for us the living need rather to be dedicated here to
040the unfinished work which they who fought here have thus far so nobly advanced. It is rather for us that we are dedicated to the great task remaining before us. That these honored dead we take increased devotion to that cause for which they gave the last full measure of devotion. and seeing that for real, seeing the uh the um grave markers, seeing the all the memorials, all the monuments and things and and realize what happened there in the different places. Uh I I think about um the the notific charge up the hill. Uh you can see the field. You're up on top. You see the field. see how far it is that they had to run or try to get across, right? Things like that. There's a place called Devil's Den. Very, very intense fighting there
041as well. People died there, right? Um last full measure of devotion that we hear highly resolved that these dead shall not have died in vain. I think that that too is something that students will will take away is that um you know learn why why they died there. What were they fighting about in the first place? All right. Why you know to to continue to make uh their death so it's not not in vain that in vain that this nation under God shall have a new birth of freedom and that government of the people by the people for the people shall not perish from the earth. learn the importance of that um turning point battle um you know that could have gone either way. All right. And to give us what what we have today.
042All right. So I wanted to share that as well. That was something I need to put in there as well. Um here are prices if you're wondering about that. And same thing it says here um if we from get up to 15 students it's $750 per person. Chaperons pay the same price as students do on this one. All right. If we have 30 students or more, um it's 650 per per person. So, you're saving $100 there. All right. So, that's uh that's the prices. And um and this is the woman I've been working with, Lena Ball. She's from Dash Getaways Child, Indiana. I like that she's local as well. And going back to the prices, um the students would be responsible for um for their for their cost. Now, it's possible that we could do
043fundraiser here and there. I don't there's I know there's so many fundraisers at school. We try to do something a little different. I think if if we choose to do that, but uh and I know that's not as much as you pay for an around the world trip. I'm not I'm not really around the world type guy anyway. But uh I prefer right here at home and going to places like this. Uh but that's that's the cost. That's the price. And uh it would have to be determined and uh if if it's approved, if the school board approves this, then uh I'll get to work on uh presenting students, put up together some information uh for for students and their parents, spelling everything out. And we definitely have to get firm commitments for the down
044payment type thing. Uh so to to tie this can't back out at the last minute. We don't want that to happen. And so that's that would be important as well. And uh just promote it, promote it, promote it. Uh and um I would hope that by um by the first of the year or shortly after that, we'd have enough committed to make this trip um worthwhile. All right. For at least for at least um uh 15 or between 15 and and 30 whatever 750 per person and that's not bad. You know, look at what what's what they provide here. Um that's a really good deal. I think motor coach, many have never ridden on one of those. Um it's not like a Greyhound or a school bus or anything thankfully. But um so that's That's
045the trip. I don't if there are any uh questions. I did have one thing that I thought, but I'll first of all see if any of you have any questions. >> What's the staff room to student ratio? What's that expectation? >> Um I would u generally it's um 15 to one 15 students to one chef room. Um but I would want at least two and no matter what, right? So because be girls on a trip and it be nice to have a lady of course that would be a requirement for me and of course I would go and so I don't think we have probably chat rooms there's some that heard that this was being planned and they said I do want to do a shroom so I think I'll have people for that as
046well John they can count towards the number 15 or 30 correct >> count for that >> they tell you from this travel agency, how many students will they room together? >> Uh, no, we haven't gotten that >> far into the DCL yet. >> I would I would guess probably three or four. >> Is there trip insurance included in that? >> That's one thing I didn't even think to ask her yet. Um, this is this is not it's during the school year, but it's during spring break as well. So, I didn't how that would work with um insurance. That's that's question I have to ask her. >> I just thought about that. >> What I was thinking if someone at the last minute had a death in the family or something, you wouldn't want it to
047fall and cause the price to go up for >> I was one thing I was going to wonder about was insurance or the students being covered on the on the bus and on the trip right now. I didn't know if that would be the last thing I'm going to say. It's not really a question, but I'm glad that you're offering this and it happens the same year as they're going to Europe and that's a much more expensive trip, but this way students that could not afford Europe have an opportunity. >> Are the dates when's the Europe trip? >> I really don't know the dates. Yeah, you're right. an option for someone who can thousands they won't compete with each other on dates they could but it's affordable >> right >> if this is something that
048really is very interesting to students who get a high turnout would would you think about doing this thing annually every other year >> yeah I would love to do not not just Gettysburg but maybe ultimate and I'd like to make it a longer trip and I just kept it short this year because um it's um had a lot long time to to plan for it but so spring break plans might interfere that's one thing but um so I kept it short this year for that reason. So they have they're just missing Friday and the Monday of spring break and then they have the rest of the week. >> If it is something that that we would offer more than just once I would like to see it offered in a year when there is not
049the European trip, right? So that if you had if you had students that that wanted to do something like this, maybe they could afford one trip, not necessarily two trips, but absolutely this is seems very interesting to me and I can see where it might be really interesting to students >> and as far as doing I don't know want to do it in the summer or just keep Spring break trips one year Washington DC for four or five days. >> Yeah. >> Any other questions? >> Thank you very much. >> Having listened to the presentation. Um, can I have a motion to approve moving forward with this investigation and as a offering for >> Thank you. Second. >> Thank you. Any further discussion? All in favor say I. >> I. >> Opposed? Motion carried. Thank
050you. Thank you very much for your information. >> Thank you. Very nice. All right. Next, we have the approval of the lead company for the River Auditorium for the musical. Explain what that is. >> I know you guys don't want to say, so you don't have to. You're just, but you're welcome to the >> um Yes. I will do my best to explain what this this curtain is. I was a very good question today when we were talking about it. This is not a a curtain that is just for like It's not just a specific prop. It is um something I've learned this year. It's called scrim. And so I had to ask what in the world is a scrim and they they showed me. It's a very large piece of material that covers it's
051the very back of the auditorium stage. It basically covers the cinder block wall. It is um like a white or cream muslin material and is one it just looks like a giant sheet but then it will roll up and down and they utilize that. There are um there are curtains that go up and down in front of that and projections but it would be there to prevent shadowing I believe and so that as you're projecting light back there it's not going all the way through. Um but is is definitely needed understanding to move forward with musical. We were okay for Friday show and for concerts but we need to get this approved and up so that musical could go off. We have not had to this was the original script so it was about 30
052years old and it has finally just I'm assuming just kind of rotted away. It's very heavy and so they were practicing one day and he heard he heard the ripping and he went and looked and just continued to watch it all fall down. So, um, it's definitely needed and we did get our use out of the first one and it's just time to replace it. They they're just very expensive. So, and in in our office, we like to play a little game of how much do we think this is going to cost. Um, I Kelly thought this was going to be much more than it was. I was shocked at how much this material. So, it's just always fun to to learn the different things and the price tags that come with them. But um
053we will we will have a very happy uh music and tech theater director if we can please replace the screen for so they can move on with their musical. >> Okay. >> Um anyone have any other questions? >> This coming out of operations? >> So there's no leftover bond funds anywhere? >> No, it will have to come out of operations. And we did go with I will We did go with the lead company um Sean who works with us very well on many different things. He came and measured it. Um he's like, "Oh, I know what a scrim is." And so we showed up the next week and we went back there and he did his measurements. They will install it. That was one reason why I chose to go. We did get some other
054quotes. This one was slightly higher, but this included installation and the others would not. And I I feel like people make it right. So, um, they're going to have to get up on a lift and get that get that up there. Um, and he's just really good to work with and so if something will go wrong or if it wasn't quite right, I know that he will he will make it right. >> Okay. And the invoice, we have the invoice in our packet or the quote in our packet so you can see all the information ahead of time. Um, can I have a motion to approve the lead company to for the rear auditorium curtain scrim for the musical? So, >> thank you. Second. >> Second. >> Thank you. Any further discussion? All in favor
055say I. >> I. >> Opposed? Motion carried. Thank you. Next, we have the approval of the LWC invoices. There are three of them. Um they include lighting replacements, site improvements and the future bond study $855 and $22,562. Can I have a motion to approve those three invoices? >> Thank you. Second. Thank you. >> Any further discussion? All in favor say I. I >> opposed. Motion carried. Thank you everyone. Next we have the approval of the DA invoice for labor and materials for the walk-in cooler that was not keeping us proper temperatures. My understanding is that it is now working. >> Yes, everything. >> And once again, we have this invoice in our packet. Does anyone have any questions in regards to that invoice? I have a motion to approve the DA invoice. Thank you. Second.
056>> Second. >> Thank you. Any further discussion? All in favor say I. >> I opposed. Excuse me. Motion carried. And now we have a superintendent report. >> I just wanted to update you on literacy night. I know last board meeting um to Tori was in and talked about uh what she was putting together and in hopes that we would have a good turnout and we certainly did. So um if you get a chance take a take a peek on our website we have some pictures posted and just a little write up. We had a really nice turnout uh with families. Many even brought their my parents. We had over 130 people attend and so the gym 3 was packed with with kids and family members and it was a very nice event and very nice
057um to see families interacting around reading activities. Uh the artist library was present and they actually signed up by families for their very first library cards. So, I think that was a nice way to reach out to the community and um I was very happy that they were here with us as well. We involved high school students and they volunteered. We have the school mascot running around which is always a big hit. Um they were also helping with interpreting and different photo opportunities through the evening. They were able to give over a hundred books away through um participation in part their raffle prizes. So, I think I think every student or family, at least family, left with at least one book, if not multiple items. And um we were able to offer activities that were
058dual language as well as special needs sessions that were purposely planned so that all learners that showed up could participate families. Um I did walk around and take a lot of photos, but it was really nice just to see uh all the different rooms have their own different activities. Families were given kind of a menu to choose from and they were able to choose between I think I think there were three or four different orientations and they were able to go pick and choose what they wanted to participate in and they all had a great deal of variety in so they weren't all the same. Um, it was fun coming from my previous position as principal, elementary principal, to see some of those kids that used to be very shy. They wouldn't speak out in
059class or they they just didn't want to engage in that type of activity. They were uh working with mom and dad. One one student I can think of in particular was writing a story and the student used to have it was a great deal of anxiety to get the student to write. There would be many meltdowns, crying and tears, and he was so excited. It was like rolling the dice and then you would finish the sentence to write your story. And he wrote a story and then he chose to stand up and read the story. And there were other people in the room and I was just really thrilled to see that. And so, um, I think it was a really nice way to engage learners in a different atmosphere even though it was still
060at school. Um, and I know that they want to make plans to do it again next year. So, um, I was I was excited to see that. excited to see that as well. Cultivate update. Um, we've been tracking this because of SNAP benefits ending. We just, you know, we've been a little worried about our families and things that were taking place. I feel like that's kind of working itself out now, but cultivate numbers have increased um through this and we are up to 37 students. And so, uh, again, it speaks to the need when there are you know, food insecurities and shortages in the community. Uh, so I'm very glad that Ancill was able to get their cooler situations repaired as well and that we will be picking up on well I say on a
061regular basis but we're going to hit Thanksgiving break and I know that there will be an off week there. Um, we will provide until you know until they stop their pickup for for the holiday and then we will pick right back up again. So that has increased. We have 25 students that have signed up for the dragon packs which we've talked about. So between cultivating and the dragon packs, we are providing um a lot of I guess supplemental food items to families that are in need right now. Um, Stace did receive a donation and you will prove that in a little bit, but uh, from the odd fellows to go towards those driving packs as well, which is is helpful because with the increase in food cost, those are coming in a little bit higher
062than what she was anticipating, but we're still making that work right now. Um, and then with the kindness club that was that's up and running and she's just been really good to keep me updated with that since it's brand new. um they were they were having their first meeting November 6. They had 40 students attend. So it's been um a very well planned and well sought out club that they are working on and they were going to have uh actually this was last week they were having like a special week where like Monday was compliment day. So they were just kind of focusing on different activities to do which gives three sincere compliments to classmates or teachers. Um, helping hands was on Tuesday. Offer to help someone carry materials, clean up or share supplies. November
06312th was gratitude day. Write a thank you note or draw a picture for someone who helps you. And then November 13th was World Kindness Day. They were to wear purple. That must be the color assigned to that. Invite someone new to play at recess or sit with you at lunch. And then Friday was surprise kindness. Do a random act of kindness without telling anybody. like leaving a note or not trash or whatever you find your own. So she's just trying to weave through to this kindness club and bring awareness to that and that really ties in nicely with um character development that she's also doing through her novel methods and channels throughout the day. So >> do they meet after school? >> They are. Yeah, I believe they are meeting at the school. I know
064that we kind of left some of that open to have some service. um possibly throughout the day too like more more of like a younger student council to possibly help distribute these dragon packs or pack them. So um I'm not sure if she's pulling select I think she's still kind of working that piece >> the dragon packs do some kids get a dragon pack and like can they do both? >> I think they can do both. I believe she was possibly targeting different families. Um but if depending on you know I don't think if somebody signed up for and then they chose to take it turning that away. She might reverse that though, you know, so hopefully more questions. Thank you. >> Okay. We can we will start with our education fund expenditures. Um these
065expenditures were for the month of October. Um we are we are 83% of the way through our year and currently at 73% of our education expected. So we are below that line which is good and we will talk a little bit about that in a few more slides of what you know um as we near the end of our what those funds noted 100%. Which we should not same with operations. This looks way better than it did last month. As we talked about, we kind of figured out what was going on there. We are 83% of the way through the year and at this time we have gone through 72% of our operations funds. It's pretty consistent with where we've been in years past. I'm calmer today about this and I couldn't figure out what
066was going on. So, our total cash reserves sit at 7,631,828, which is a very healthy number. Continues to pretty much steady itself. Obviously, it's up from last year at this point in time. Um, and that's a we like that. We want we want to stay healthy right there with our cash reserves as well as rainy day funds which is on the next slide. That has stayed steady and consistent and not dip into that. We're in a position where we should not have that and that's exactly where we want. If we jump ahead to remaining appropriations. We can talk a little bit about um as I just mentioned, we're 83% of the way through the year, 73% of the way through our funds. So that that means if we stay on that track, we will have
067excess funds and education towards the end of the year. Um Mr. has been working with me to as he teaches me how he's handled this in the past um to move basically monies forward as you told me you call that a proving we call that a covering um so we will open those POS we we aren't necessarily paying these bills now but we will I would ask you to consider opening these PO so that we can set that money aside towards paying forward Trinity Health, which is our nursing services. Um, everything on this slide is only to come out of education fund. So, you're only going to see things that we can uh legally take from education fund. We can pay our nursing staff through education fund. Indiana TRF is the teacher retirement fund. So,
068we are looking to pay towards that 90,000. health insurance that's that's a large one at 240,000 and then delta dental anthem vision perf or classified staff 15,000 and then security benefits 50,000 so in order to protect our education budget going into next year this is a very helpful move so that we can um set these funds aside and it'll work through our budget next year. Um, it'll keep us below that line. Basically, if we are not able to do this, then our graphs are going to look extremely different as we move through the year. They're going to be much tighter and closer to where we see our percentages and that line being appropriation of 100,000. Um if if our projections are correct that means we should end this 100,000 that we can then move into
069cash balance. >> Did I say that correctly? >> I think you did. Well done. >> So right above the top is enough to do all those underneath >> the It does add up. >> It does add up. >> Added that too, but I didn't make mistakes. >> The operations fund on the next page is the exact same thing except these would be going towards things that we can pull out of operations. This is obviously a lot less than the education fund. But this was also typical when we run operations, but this is the tightest month that we manage throughout the year. Um, again, which is why I was very nervous last month when I was when I that my weight was, but um, we are on track and we would be able to do the
070same thing with EMC insurance, which is our liability insurancees. These are not the full amounts for these items, but they are, you know, a chunk of those items. So eventually we would, you know, start to see the operations as we as we run out of this money that we're going to set aside and start pulling from next year's operation that we will start to see that go down. That's why we sometimes see the decrease um or the I guess the increased spending of our percentage towards the end of the year gets a little higher. So um again insurance is in there for 100,000 fuel from the Keystone Cooperative 27,000 which is just a drop in the bucket for fuel. um utilities through the town of 40,000 and then again we would have remaining in that
071would >> any questions on that process or what we're thinking to >> ask is our resolution enough to do this or do we have to submit this to the state >> your resolution we just need to see in the minutes and >> you make the resolution I suggest K and I have talked about it and the auditors want this part that you give us the right to adjust it. We got a 100,000 in each one of those accounts. It could adjust a little bit, but if you'd make the resolution that we pay this forward by covering it, then keep the auditors happy and Kelly could close out 25 with this information. >> So, we'll do that tonight or we'll do that at the >> You can do it tonight if you >> I don't have
072the resolution. I was going to say next, right? >> Okay. >> We just need to have it done before 26 hits, >> right? Thank you. >> And doing it next meeting would also, you know, we'll have updated numbers. >> If we need to tweak it a little, we could. >> We feel pretty comfortable with this, but the closer we get, the better our eyesight's going to be. >> Am I understanding this right? If we pay it forward like this, it protects us from raises from insurance prices on something. >> No, >> it's just protects the 26 budget. We don't have to start the school districts get in trouble. In fact, there are school districts around us right now and all over the state that are holding bills >> because they have to wait till the
073first of the year because they're out of money. That's when a district's in trouble. And when you can encumber it forward like this, this protects our future, right? and and just letting it go to cash balance is more difficult because then you you can still use it but you got to do additional appropriations and get permission from the state. This keeps you in control of your money instead of having to go to the state. So, hey Carrie and Kelly are doing a great job with this. >> It's a good team. >> Any other questions? >> All right. Next on the agenda is the approval of the donation from the max fellows of $500 to Dragon Pax. Terry mentioned this earlier. Can I have a motion to approve the $500 donation? >> Second. Thank you. Any
074further discussion? All in favor say I. >> I. >> Opposed. Motion carried. Next we have the approval of claims. >> That's okay. And and speak up. I do write my numbers down. >> Okay. >> All right. I am asking for approval of seven pages of claims totaling $81,5.33 and three pages of payroll claims totaling $283,252.85 for a total claim docket of $364,758.18. Thank you. We've had the opportunity to look at the detail of the claims. Does anyone have any questions regarding any of them? >> You know what I'm going to say, right? The buses. Oh my word. >> Oh my word. Right. >> Times three. We even talked about that. We noticed and that's really why you saw that spike in the operations. >> I mean, I know we can't get buses. I know there's
075nothing we can do, but that was a big >> There were two big things that hit that. Carrie and I have had that conversation several times. >> Sure. And one of one of them was we are working or he's been working on pulling a bus out that we didn't think we were going to need to use. We are we are picking up so many kids from Culver that we needed to move up to. So, I mean, it is a positive, but at the same time, it's a negative one when we have so many of those costs going through. Um, but it was it was a plus that we think we were going to have to work on and um and we ended up too. So, now we'll just have that other bus as our backup
076and but I know that there's been some other repairs as well. >> It seems to be the biggest thing right at the moment. >> Call for students all over the board or are they there. It's the one stop. So, we are I believe it's at the beach lodge parking lot there. Pick up a drop off. So, we're not going door to door. It's just >> But it is growing every year. The number of call for kids. >> All right. Can I have a motion to approve claims um payable claims of 81,537 payroll 283,25285 for total claims of 364,75818. >> So move. >> Thank you. Second. >> Thank you. Any further discussion? All in favor say I. Opposed. Motion carries. Last but not least, any closing comments? >> Just recall that I will not be meeting
077on Monday. I think the three of you confirmed >> another exciting public hearing. >> Hope this is exciting. I I'll try to log on and watch. >> Thanks. Let us know how it goes. >> Are we posting those? I mean, >> they are they are posted. They are live. >> I want to know. Is it going to stay on the website? Can you can you access it immediately? >> Yes. >> It'll be it'll be and then attach it >> like right now. the recording, >> right? Yes. Yes. That's what I meant. If I missed the meet, let's say I missed a meeting and then needed to access it. Is that like 24 hours, 48 hours? >> I don't know if we were bound to have it posted within somebody next day. Okay. >> But there
078are some steps that need to happen. >> Correct. Get it posted. >> Supposed to be next day. >> You're good. Any other closing comments? All right. Um, can I have a motion to adjourn the meeting at 88 p.m. >> Thank you. Second. >> Thank you. Any further discussion? All in favor say I. >> I. >> Thank you very much everyone. Thank you. website's going to go up. >> All right. So,