001[Music] yes [Music] good morning okay wow okay what's up [Music] [Applause] okay [Music] um [Music] um you're so quiet okay all right okay well good morning everyone we're gonna call the meeting to order at 9 15. and if you would stand and join me in the pledge of allegiance [Music] of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice strong thank you you may be seated [Music] well thank you for having us here this morning students i can't wait to see what you're going to present but we've got a couple of things to do right before that so let's move to the item number two the vision of the avon community school board school board of school trustees um and this is
002a vision statement that our school board has crafted and created over the course of actually several iterations it says we want to be a nationally recognized district of choice that embraces all students and prepares them to grow and thrive for their future so that's our vision for avon community school corporation and as we do future meetings we will always start with this because it will align our thinking and our audience thinking into what we are trying to do um as the vision for avon community schools so let's move on to the next item which is the most fun which is celebrating orioles and i'll turn this over to dr wisdom thank you very much students we are so excited that you are here this is one of our favorite meetings that we get to do
003every year because we get to actually come into a school most of our meetings are not held in the school so it's really fun for us to actually be in a school especially the new and improved maple yeah that's right so we are really excited to get to see some of the great things you're doing and with that i'll introduce nikki harrison our principal at maple all right well welcome everybody dr winter wanted us to display some academic excellence which is so easy i just had to walk around and see what's happening in classrooms and so you will hear from a couple third graders they have um recently studied the fantastic undersea life of jackie stowe and i will start with goona and follow my teeth so they're going to share we have talked to
004the board as administrators about the rigor and the writing and how much the writing has improved so they are here to show you um i think you'll be impressed and amazed with the third grades um third grader essays come on up boys [Music] i told them they're feeling a little nervous but i told them it doesn't whatever they do is going to be the highlight because they're the children any boring meeting right did you guys talk with mrs brown about who who's going to go first do you want to go first um do you want to tell them what the question was that you were writing about and the question will ask why and how do scientists explode okay never hear that yes all right really loud read really loud like it should feel like
005you're yelling almost the scientists explore the sea because there could be unexpected places or creatures jack who still wants to kill us like other people until kustom's fun and underwater gadgets this shows how people can go underwater with people we found a shipwreck one telescope and it was full of one over two thousand two years old they tasted it and it was good people like these guys for faces like shipwrecks and people cases this week she still seems like the judges we changed a camera which had lights and it was airtight he made the driving saucer and that's became the seafood we made the dining salsa [Music] [Applause] are you ready i want you to read even louder like project that voice like recess voice scientists explore the sea because they want to research and
006observe new creatures jacques still was a scientist and he wanted antarctica to discover and study new creatures he saw penguins humped back well squid and he also went to africa to explore and observe sea animals there he saw and observed curious fish he was the first woman they had ever seen scientists explore to learn new things scientists use tools junkies still use the aqua lung to explore new sea animals the apple along the light jumping move around more freely john can still use the safely to go deeper into the sea and find even more sea animals that hide in the depths of the ocean the sea flu let someone go 500 meters into the sea the scientists use tools to explore all [Music] right is there anything that you boys want to share about that
007unit or that module and with wisdom that you loved about it when he was young ungod and he had to use these [Music] and then look where that took him that one tip from the doctor for your broken heart [Music] thank you um members i want you to take a look at this lovely handwriting boys [Music] okay which one is the diving belt diamond saucer those are so good did you i just learned three or four things about jack no i did not know i think that's great that's awesome well thank you so much for sharing you did a great job [Music] [Applause] and then you know fourth grade studies about indiana history and so they have recently made salt maps and they're going to hear some things about that i think they're all coming
008up at once right all right come on look every time get in the back [Laughter] in my class we learned about the three regions of indiana and the major rivers the three regions are northern and moraine and lakes a moraine is a land form left behind after a glacier central till plains is where avon is located also the capitals of the indianapolis silver hills and lowlands glaciers did not make it all the way south in indiana probably major league [Music] submit a map key to show where each item is located [Applause] [Music] good oh [Music] was a fourth grade teacher and she knew all about salt maps and indiana history so she was pleased with that today yeah i was glad to see your three planes there what you had yeah i bet your teachers
009have told you where you get the name hoosier and all that stuff and i'll still see my kids out and they'll say mrs simmons do you remember blah blah blah and i'll say yes i do you remember blah blah blah [Music] so good job fourth graders so good all right so those were our two academic shares oh i love it very nice that is very nice let's give all of our students another [Applause] um that is our academic excellence portion of the agenda we do have a few students that are going to stick around because for our stem presentation i know we've got a couple of students that are going to stay with us for that but the students that have already presented you're welcome to go back to class so thank you very much
010for being here [Applause] wow we're learning some great stuff that's maple is so huh is it crazy sock day at maple yeah i didn't get the memo i would have liked this one okay well we'll do some boring meeting stuff and then we'll hear some stuff about steps so uh board members the next item on the agenda is the consent agenda this includes approval of minutes uh approval of claims and payroll august transfer memo professional services agreement the approval of the personnel report disposal of equipment uh several overnight field trip requests and the approval of the donation report so i will entertain a motion i'll make the motion i know that the board of school trustees approved the minutes for the regular meeting on september 13 2021 working session on september 27 2021 executive session
011on september 27 2021 claims two zero zero six three four zero zero two four nine one zero zero zero nine six six two two nine one zero zero zero nine nine nine six two one zero zero zero zero one nine nine to two one zero zero zero zero two one seven two zero two one zero zero eight six five nine one four nine three nine sorry nine two two nine eight two ten eighteen to twenty twenty one zero one one two one mini board uh two zero two one zero one zero three zero uh two two zero two one zero one one zero three four payrolls for september and october 21st 2021 mini payroll for october 1st 2021 the august transfer memo the professional services agreement with christine mcgrew and vincent thomas the personnel report
012the disposal of equipment overnight field trip requests for the ahs dance team and ahs theater and the donation report as presented second motion by cam seconded by anita is there any discussion all those in favor uh i'm sorry mrs engelhard is joining us virtually um can you hear us in yeah can you hear me yes uh so we will take uh yeah we'll show you a picture of her in a minute let's take an audible uh vote um and ankle heart yes anita greg yes cindy yes and i vote yes that uh motion passes five to zero thank you everybody i do have a question it's probably too late but on the festival [Music] and they're going to arrive sunday i believe at 5. where is that arrival going to be back at school or
013at the trip i figured it's back at school but i wasn't real sure that's why i'm asking i believe that would be the case okay thank you okay we will move on to item number five which is comments from the board president first of all i'd like to just thank um everyone at maple for being here for allowing us to come and invade your school today i can't tell you how much this recharges our batteries because sometimes with um you know school boardsmanship you forget about really why you do this and seeing students and their learning power and their learning potential being in a room like this where i just want to play with all the stuff i'm dying to go look at those dinosaurs but i'm going to refrain um it just really is
014gratifying we love to do this and i thank you so much for allowing us to be here today uh okay the next item on the agenda is public comments to the board uh this is the part of our meeting where our public can uh use three minutes to um make their comments to the board uh please refrain from using any um personal names if you uh would and also just we used to ask for um your address we decided that really wasn't a safe practice so we changed it now to ask you to just state your name and just affirm that you are living in that avon community so i will open this up to public comments to the board okay i have a comment and if you don't mind i'd like the children to
015leave you because what i have to say is very sensitive nature um okay i mean they still have a presentation but i understand yeah i'm sure you do um my name is joseph daly thank you and i do live in the avon uh school district um i dispatched an email last night to the board members and to um the principal and vice principal thorpe beth tharp of the avon high school um and before i begin my comments i'd like to approach the board and show a picture the picture you see is my daughter erin she's 17 years old and she's a junior at avon high school um have any of the board members been able to read my email from last night i did not see it okay last night i dispatched an email to
016the avon school board members and principal matt shockley and vice president of vice principal beth tharp regarding the events of the last 10 days after my daughter aaron was assaulted on friday september 24th at the high school i've already asked how many of you read that email in that email there are a couple small items that that i was wrong about the first thing i want to clarify that friday in my email i said it was miss wagner and actually as a high school counselor miss michelle wilson and the second one i want to clarify is that i had a phone conversation with dr willis on thursday and at that time he told me that he wasn't sure if the board members were aware of this assault on the avon high school website is an
017acronym a r e accountable respectful engaged and the with the implication that those words apply to both staff and students i can use these same letters to describe my little girl academic resilient and empowered aaron has always maintained above average grades nominated for the junior national honor society where she got to meet senator john crane and as far as i'm concerned remains on the av honor roll at the high school resilient actually her resiliency and her empowerments are best described in our own words for a very recent essay assignment from our english teacher just days after this attack i have read it and although i can't provide the members with a copy today upon request and with their permission i'd be willing to provide anybody who asks for a copy of that her thoughts and
018emotions are almost tangible as she writes about how this student made her feel violating her privacy caused an embarrassment and as she describes in her essay stealing her light but aaron apparently empowers herself by not letting him victimize her reinforcing her inner strength and taking back her life for a 16 year old that's an impressive and prevailing attitude it's a parent's nightmare to face the fact that you weren't there to protect one of your own myself and my wife and my family now rely on you to deliberate and render a decision to expel this individual from avon schools it is the only way to protect aaron and possibly other female students from this thank you so much thank you other public comments okay could we ask the students to come back thank you good job
019thank you all right we are going to go on to the next item on our agenda which is unfinished business and we're going to turn it over to dr sullivan there he is i haven't not located you yet this is our enrollment report it is um our enrollment currently is at 10 171 students pre-k through 12. pre-k is up uh students and 171 at this point means that we are 264 students ahead of where we were last year at the same time and actually data collection for adm funding will be closing today today today okay thank you board members any questions about the enrollment report thank you dr sullivan the next item is cost savings and efficiencies mrs glass good morning hello lord good morning acsc received over eighteen thousand seven hundred four dollars and
020eighty one cents in rebates between january and august 2021 from invoice pay who we use to pay our vendors via credit card and direct deposit what was that number again i'm sorry 18 700 4.81 okay fourth of a teacher we appreciate that thank you thank you uh next item on the agenda is the new business and we will start with a presentation on acsc strategic goals with our elementary stem program this is all day yeah and i'm actually just going to introduce that and they are going to get to do the presentation so um hi we're excited to be here this morning i know you had the opportunity last month to hear from mr gatlin and from students at pine tree about their excitement around stem and innovation but today we thought we would continue
021that conversation and we have um steph duda and sarah tuttle and they are two elementary innovation coordinators and i'm sure they'll explain kind of what the role is and how this is helping um grow stem across avon schools hi so i just want to start off by saying thank you for letting us have this opportunity to have an equitable stem experience for all the avon kids it's such an amazing thing walking into schools that have never had this program before seeing their excitement and seeing the things that they're learning um that they haven't been able to really experience on this level of it so we just wanted to say thank you for that um and i am not even clicking am i clicking you can click [Music] okay um so this is our strategic uh
022goal for our innovation program is to create systematic and purposeful innovation opportunities to develop critical thinkers um and that's those four c's of stem are just there in a nutshell um to be able to have them collaborate and communicate and just to create those 21st century learners um that we are doing so we have molly and felix and noah a fourth grader a second grader and a kindergartner and as we go through um our things they're gonna share their experiences with them we just have a picture show a slideshow here just to show you guys some of the amazing things that they have done um steph and i create all the lesson plans for the innovation teachers in the classrooms that teach we also act like coaches to them and help them we co-teach with
023them as well as just provide that level of support we also look for funding opportunities and things to help us provide those experiences um these are our academic focuses that we are working on right now um it hits science standards our science standards as well as our computer science standards so we're always making sure that we have those standards as our basis for what we're going off of there's lots of cool things out there that we could do um and as long as they hit one of our indiana standards then we're making sure that we get those done all right so kindergarten this is do you remember doing this noah when you made the chickaboom boom trees yes so kids learned about balance and then they engineered a device to have to hold the whole
024alphabet so they had to they were just given the supplies and they had to think through and brainstorm and talk to each other and by the end they were all able to do it um here they were learning about the leaves and the rainforest do you remember doing that and do you remember what happens when you put the water on the rainforest leaves yes what happens it sucks up yeah it sticks on the top right and the other ones suck in right so would indiana leaves be able to survive in the rainforest no no way right okay do you want to tell them something else you did in kindergarten that you loved um it was all about to sing well we did some of that do you remember what you said out there um [Music]
025we put the marbles in to see if it floated and did yours float no you're and then what else did we learn about in kindergarten where the animals lived remember um we need subtle food and water yeah [Music] so we focused on habitats and the different types of habitats and then the kindergartners concluded with um kind of designing their own habitat um in first grade this was the highlight of first grade dissecting worms um they learned all about worms and how um well i mean the crop and the game and what the crap in so the whole week was about uh learning the outsides of the worms and they got to play with real live worms and then they at the end of the week they got to dissect worms and they were all concerned
026that they were the worms they played with [Music] also learned about the cycles of the moon and then they um created lunar landers that they designed so we've got the engineering process going in and they tested them and collected the data they started at three feet four feet and six feet and uh the goal was to make the lunar lander land flat and keep the marshmallows which were astronauts safe which is on friday a little girl told me they were marstrinath yes i like that um in second grade felix remember doing all the fred adventures that was the very first thing you did so fred was this worm that was going through places in indiana and they had to engineer different designs to protect him and so this was here at maple that might have
027been your class felix but um here they were creating a floatation device to protect them and then here they were their second cycle they were learning all about frog life cycle and they created these origami frogs and they had to test the hopping to see how it would work and they measured and graphed and then felix i'm going to jump to yours so you can share sorry to put it in the wrong spot oh that's way too far all right felix you want to share what you did at home so i put two kind of eggs in water with food coloring wow can you tell why you did that so i can test how permeable the eggshell is and then the regular egg without the eggshell and why did you do that [Music] [Laughter] because
028why did you do that what did you what was the permeability why did you want to learn about or why did you want to test this at home we learned about which animal in second grade frogs okay and how are what is permeable about the frogs and so you can see so which egg was able to take more color the one with the shell and the one without that yeah or the one with them it actually went through that the whole egg inside so wow this is one we did at school but then he went home and did it as well at home so he could see it in real life in real time so very cool felix all right and then we will third grade um has been learning all about space because in
029that we we're trying as much as we can to match our science standards with our written wisdom as well and third grade is going to be learning about space next and so um the students engineered a stomp rocket launcher and then they designed different rockets then they tested them and we went outside and they got to um like that yeah i know but it's so cool right anyways well we'll teach you when you're in third grade okay bud um we also really wanted to have a focus on um people of color and women in stem and so they learned about catherine johnson and mae jemison um and they um built space capsules and engineered them and designed them and so this is just kind of their concluding with that and then this is fourth grade
030you ready to talk about it all right do you remember what this is oh this looks like a heart it is so we had um the fourth graders we were learning about the heart and we so our other stem teacher she would put like skittles and we would have to go travel through the hearts and and then we would go put the skittles in like um like a vein or something we would come back through the other way of the heart and would do that over and over again to represent blood cells yeah and um we focused on that for a week and then we switched rotation and then what you do next and then we did the solar ovens which you would you tried to make it the box as hot as possible and
031you put an egg butter chocolate and a crown in there and we see how hot it got to see if it would melt or cook the egg and melt the butter and chocolate and then um we put this little flap up so that um like the sun will reflect right onto the butter the um egg and the chocolate and some people taped it so that i would say but what we did since we were outside we found a stick and we kind of put it so that it would like stay instead of go down and the clear wrap was poor so you could see it while oh yeah smarter thank you so tell us what happened we're dying to know did the egg cook um it got white like the yolk kind of turned white
032a little bit um and the butter melted it didn't melt the chocolate got a little bit warmer started to melt and the crown didn't do anything yeah that makes sense wow where's the crayon i don't know maybe it's hard to see it was rolling around yeah oh my gosh so moving forward we're gonna uh work on robotics and coding and those are kind of our next things our next steps going into it um but once again we just wanted to say thank you it's been an amazing opportunity to be able to see our kids just all have these experiences i was the stem teacher at cedar for a couple of years so it was nice it's nice to be able to see all the kids in our district getting the same experiences getting those hands
033on like super i just love it yeah goosebumps because it's super exciting i just it's hands-on that it's a special they love because they get it and they're going to be loud yeah and make a mess adamant adamant this board has been adamant that we are going to provide stem and innovation opportunities innovation labs in all of our locations just because yeah we see the excitement and the learning um and it's important that students get all those opportunities all right so noah did you decide do you want to be a scientist when you grow up or do you think you want to be someone else that's okay what do you want to be i'm um [Music] i like your name the best because i have a grandson named felix but he's just a little baby
034um so did you decide you wanted to be a scientist or do you want to be something else something else okay [Music] i wanted to be a science teacher oh amazing yeah that we would love to have you come back and be a science teacher in avon and show all the kids that are young and what you learned when you were in stem it would be awesome yeah well let's give them a big hand [Applause] to share um appreciation to steph and sarah for all their leadership [Applause] [Music] [Applause] [Music] gracious to let us use this room for the first month here at maple so big big rental closer [Applause] [Music] that was awesome i like to see the team work that's often hard to strive with so many kids working together yeah you could
035tell they were hands on they were having fun and um that's good to see so thank you teachers for that thank [Applause] thank you okay the next item under new business is item b this is the kobe 19 update dr windham thank you as has been our practice for the last few months at each board meeting i give you an update of where things stand with covet 19 in our schools you can see here that we have continued our downward trajectory and positive cases this is an overall summary of positive cases the stars represent when the board took action in mid to late august requiring masks and we have seen positive cases go down since that time this data is through september 25th and that week we had 32 positive cases because we update our
036data on friday afternoons friday evenings i wasn't able to get um this last week reflected on this chart but we were down to 31 cases last week so again a little tip down um just as a reminder at our height the week of august 15th which is that peak we had 82 positive cases in our school district and we've gone down every week since then um this breaks apart that data into um grade levels so that you can kind of see the impact of course the most significant impact has been at our middle schools which peaked in that time period of mid-august with almost 30 positive cases in one week and then they have continued kind of that downward trajectory since that time and you can see the other schools have had ups and downs
037but are generally heading in a positive direction since mid-august we also of course look closely at the number of quarantines knowing that ultimately we want students in school in person and in that period of time in mid-august we had far too many students quarantined as the board knows at our highest the week of august 15th we had 1159 students quarantined in our district and then the decision to require mass as well as the governor's executive order which allowed us to not need to quarantine if students are massed has allowed us to really maintain much lower quarantines and keep more students in school so we quarantined 72 students the last week that is reflected on this chart last week that number was down to 51 students that is still hard because that's 51 students who were
038not able to be in person but significantly lower than what we experienced before uh so some next steps that we have been working through um we know we are coming up on fall break and our uh past history has been that after a break we see a spike in cases because because people go off on vacations and get together with friends and do some things like that that might lead to more spread so we anticipate continuing to have mass required when we return from from fall break we are working on some updated mask protocols and getting some input from various groups about those protocols and it's my goal to bring those before you on november 8th for your consideration getting input from parents teachers principals and of course our county department of health some of
039the things that we've been talking about as we look at those considerations about updated mass protocols is basing decisions on the color coding that is done by the state right now for all counties across indiana we are orange right now we had a week or two where we were red and now we've bounced back down to orange and so we're looking at can we make some decisions based uh around that that would guide us in in our masking and then also one of the things that we're looking at is can we have some data that would allow us to make a school by school decision so perhaps in some schools we could have some criteria where maths would be required and another is not so those are some of the considerations that we are looking
040at and will be coming back in november uh for a discussion with you all and with that i'm certainly glad to answer any questions the only other thing i will say is i was on a call this morning hendricks regional health uh as we saw this spike in delta variants hendricks regional health started a monday morning weekly call with hendricks county superintendents and they did say they are hearing that the vaccine for ages 5 to 11 may may become something that we uh hear more about even this week um and so they were um starting to to get hear some information from the state that that is looking positive and that vaccines would be made available to younger age groups in the near future and hoping that we would get some information from the state
041or federal government as early as this week about that any questions um can you remind me what the dates of fall break are when does it start and end it starts a week from today and it then we are back uh october 25th okay that's a monday so that's first day back in school correct yes we are back on monday the 25th okay and so um it would be our desire to look at that give us a couple of days or weeks to reacclimate after the spikes that we have seen in the previous year for those breaks and that on november the 8th there would be discussion about um what does the updated mass protocol look like that's correct thank you or members any other questions comments i'll have a comment just for a little
042bit more kind of depth of the goal so ann and i have been talking kind of being the opposite spectrums of this perspective on the board we also attended the meetings that scott had with some of the community members who have been vocal in this area and um even though we find ourselves a little bit different in some places and i do have a shared goal of what we bring or what scott brings to the board on the 8th would be something that would be concrete enough that we can stop talking about this in terms of a plan so if you know if the county is this or if the school quarantines get to this or if a number of positives gets to this we put the masks back on and not have basically have
043a policy it wouldn't technically be a policy but more be a plan that would be a little bit more concrete so that hopefully after the eighth we know how we're going to navigate the rest of the school year and we're not going to talk about it anymore and we're going to go on to the good business of the school district and try to focus on the other things that's the goal thank you other comments um hearing none we'll move on to item c which is project here uh dr sullivan thank you pursuant to indiana code 2026 before school corporation finances more than a million dollars to build repair or alter school building it must hold a public hearing at which it explains the potential value of the project to the school corporation and the community
044the hearing is open to public comment so i will go over the project to open the meeting okay so this will be a project hearing um that will require that will enable public hearing and you'll go over that i'll uh start this meeting or this hearing i'm sorry 1001. uh okay go ahead educational meetings at pine tree elementary we're looking at the addition of five kindergarten classrooms an expansion of the cafeteria the renovation of the music area central plant upgrades which means the chiller expansion and hvac and furniture this allows you to see something that we've spoken about before how we've had to repurpose rooms and how there are very few of any open rooms at cedar hickory pine tree maple river birch or sycamore again at pine tree there are no open rooms we
045have kindergartens in a smaller room that's being repurposed and we also have a second repurpose of kindergarten in a computer lab enrollment projections at pine tree pine tree is the last of these small schools and hasn't been expanded though it has had a refreshment of the media center and the innovation classroom also and that projection is a new subdivision will be developed on 100 south 110 homes and then millstone this area is supposed to go to hickory however with fair wood developing sending millstone students to pine tree will allow greater capacity project budget and working with one of our partners we were able to project some costs again the needs are kindergarten rooms five of them at four million one hundred and sixty four thousand dollars uh cafeteria expansion at three hundred and forty seven
046thousand dollars the music renovation at three hundred and eighty nine thousand dollars and then those upgrades to hvac is 475 000 furniture at 100 000 and the cost of issuance for the bond will be 100 000 totaling 5 million 575 thousand dollars this again is a picture that we reviewed before at our last board meeting let you know in pine tree some of the repurposed area this is actually in the front hallway at prime tree where they do some small group breeding uh over to the left it's a way for them to be able to separate and then over to the right you can see some of the resources again this is the front hallway so that they can do some kind of spreading out so the kids can do some small groups again this
047is an overview project this plan was created with one of our partners to let you see what we are potentially going to do with the cafe expansion the music area or in your uh lower right hand corner uh those kindergarten classrooms and then that mechanical area which would be the hvac that we were talking about on the upgrade and uh this is the same this this looks familiar to you because this is the same thing that we did at sycamore where we added on to the front for kindergarten we needed in order to expand the cafeteria the only option is to take the stage which is also the music room so that becomes the expansion of the cafeteria and then needing to create or recreate a music room so that has worked really well at
048um sycamore that has allowed them some additional cafeteria space and also the music teacher actually prefers it because she doesn't have to hear all the cafeteria noise uh while she's trying to do music class so um it that has worked well for us and you might talk a little bit about why fourth the fourth grade wing is not included and what the plan is for that uh fourth grade win would be a a second phase if we decided to go to that second phase we know there's going to be a bulge in the fourth grade and so you can also see another mechanical area that would go there we have a ell room that would go in there and so in our second phase uh maybe another upcoming bond uh we would have that fourth
049grade area there what's the timing of that anticipated i think that depends on some of the developments that are being tossed around so you know i think um part of what we are looking at is some of these developments that are in process being discussed and we just need to kind of map out when that would when that would uh need to be impacted so i think what is a little confusing about this slide is that it appears from this slide that pine tree is a section school which it is not um so currently it's a four section school and this would allow us a new section at every grade level um including fourth grade when that next phase would occur um my question about this kindergarten expansion is that like sycamore the setback of
050the front of that school allowed for that to take place at sycamore without creating any infrastructure parking lot and driving issues does this allow the same to set back as far enough that you would have a sidewalk right here but then the parking lot is beyond that yep to the south most of what you see there is still like green space right now so it would just be there is a roundabout over here and then there is the world war ii memorial so this will move that slightly closer is that right to that memorial yes but it would it would all be on green space it yeah it would not encroach into the parking area or anything like that the the biggest challenge on pine tree that is different from sycamore is if you think
051about what we did at sycamore and hickory we expanded out the innovation center because they had green space out this direction pine tree does not pine trees bus lot goes right up to the building so that's why this does look a little bit different from sycamore or degree on that side because we have to go to the that would be north we have to go to the north instead of out west like we would have at the other buildings yeah but can accomplish the same goal well there's a out there's a back entrance bus entrance and car entrance i believe and so that would not be infringed upon by that potential later fourth grade development that's correct and at sycamore and hickory remember we we needed those spaces immediately because of redistricting we knew those
052schools needed to be five section schools right away this is a little bit different because we know growth will happen gradually at pine tree and so that's why as we were kind of talking through this project and fitting it within the amount that we can issue in depth right now we didn't feel that we needed all of these classrooms right away the way that we did at sycamore and hickory we can kind of grow into these how many classrooms classrooms are there right now four they're four and they're pretty well evenly enrollment oh yes when does this get bad i have a question go ahead ann um room k2 and k3 are do they have outside walls i just want to make sure they have windows because it's hard to tell with this sketch yes
053they would have windows okay i couldn't tell if there was a building or there was continued building behind it okay thank you yeah i think that building are you talking about the kindergarten area that is uh there's actually um you can't figure out what the whole square is they are the outside wall and i know we've really wanted to make sure that all of our rooms have outdoor um you know they can they can see outside especially in the winter when we have so few hours of daylight so i just wanted to ensure that they have windows so they can see outside yeah that box behind the kindergarten classrooms that at one point was a fenced-in playground for kindergarten so now a part of it is still fenced in so i believe that's what that
054is that's not a part of the building so they would have windows thank you and then mr dana asked you know kind of the timeline um the next step with this would be working with dan rollins to kind of go through that bidding process like we've done with our other projects right so we're not at a place where we would say exactly when we get out but i could let you know probably by the end of today it's about talking with dan the next meeting is fine okay but you're talking about this being built next summer with the supply issues that would be the goal that it would be started next summer it would not be completed for the start of next school year so that's where dr sullivan and mr rollinson are working as
055we've talked about in some previous meetings we know we've got some buildings that are going to need portables um because we we need time to build some of these classrooms and do some of these projects so definitely not for the start of next school year but it should be underway the construction should be underway okay so the board has always been very mindful of making sure that we're able to show financially where we stand and in the future where we have a cliff of our drop off of debt so you can see in 2022 the orange represents the 5.575 million dollar additional gl bond and then from there you can see how it cliffs all the way to 2041 i believe at the bottom this again is another financial uh projection uh shows you if
056we had the uh high school project with the 89 million then this 5.575 gl bond where it would be depending on which scenario we go with with 13 years of repayment or 19 years of repayment or one year of repayment for this bond and or two in a a month repayment uh or members any other questions the only question i have is really about given our current situation in the economy the way that our assessed valuation the expansion of that tax base in avon i would be interested in baker tilly rendering an opinion about on our general obligation bond fundings like this doesn't it make more sense to retire those earlier because we will have the taxpayer bandwidth given all those positive factors i just said versus retiring the bond debt later i think that
057we i would love to hear a presentation from baker tilly on the entirety of our um bonds and our portfolio just to see if there is a strategy that we need to employ based on current conditions that might help us in the longer term or remember any other questions okay i will open up for public comment on the project only the project hearing okay thank you i will adjourn the hearing at 10 13. so let's move on to project resolution dr sullivan uh after the public hearing is closed of course the board is presented with a 1028 of project resolution for consideration um some boards read the resolution allowed others passed a resolution out to the public if requested the board will establish that or this resolution establishes the estimated cost of the project the
058tax impact and the timing of the impact i move the board of school trustees approve the project resolution as presented second um before we do that should we read the project resolution you don't you're not required to we could certainly give it out if someone requested that okay so it will be available for anyone that would like to inspect it that's awesome so motion by gray second by cindy okay i'm going to pull the board and yes approve anita yes greg yes cindy yes and i vote yes that motion passes five to zero thank you okay uh we will move on to the preliminary board resolution then dr sullivan this preliminary board resolution establishes the maximum amount that's going to be borrowed the maximum term of repayment and the maximum interest rate i move that
059the board of school trustees the first preliminary buy and resolution uh motioned by anita seconded by greg is there any discussion polling the members and yes anita yeah great yes cindy yes and i vote yes that resolution passes five to zero thank you thank you for your work on this project uh the final item is the reimbursement resolution dr sullivan uh if the school corporation pays any preliminary costs related to this project in advance of receiving the bond proceeds it will be able to reserve its ability to be reimbursed from the bond proceeds after the closing i believe that the board of school trustees approved the reimbursement resolution as presented second motioned by anita seconded by cindy is there any further discussion following the board members and yes anita yes greg yes cindy yes and
060i vote yes that resolution passes 5-0 thank you we're on our way next item on the agenda is a desktop computer purchase for srs3 we'll ask you to step out from behind the camera mr promise and present to us please thank you thank you avon community school corporation recommends the approval of the contract with matrix integration to purchase 500 desktop computers and 850 monitors using sr3 federal funds and those quotes are from the indiana qpa contract with hp thank you when will we hopefully be receiving these this school year supply is still a challenge for us um and yes we anticipate this school year but the time frame is is unknown okay um with optimism prior to christmas wow that would be good okay for both the computers and the monitors correct wow that is
061good and what grades will this service these computers are primarily for our teacher desktops which is why there's a discrepancy between the number of monitors we're purchasing and the number of desktops we're purchasing our new standard for teacher machines um is uh installation of the desktop and two monitors uh 250 of those computers will be used for labs where we are only installing one monitor however so that's why there's a difference in the quantities i was surprised to see anybody buying desktops what am i missing uh we are our standard for our teachers is that a teacher has a mobile device which is a laptop computer that they carry around go anywhere with and also a more powerful desktop computer that is attached to the local input plate in the classroom the ceiling speakers in
062the classroom and as a machine that is tied to that classroom because we have substitute teachers come in we have multiple people used in the classroom for different purposes and it is best to have a computer that is really assigned to the classroom at the teacher's station for instruction whether you might have told me mr boss will there be a hands-on computer in each classroom for the student or so um in grades 5 through 12 all of our students have laptops assigned to them and we have uh recently uh made the first round of purchases for student laptops um and carts to be used in our elementary school okay and so the model that we're going with or classroom set type models for students to use from the laptop cartridges okay so they're on wheels
063then and correct you check them out and you sign them up from how long you need them yes but our strategy in that case is that we will have uh so much density with laptops that a classroom set really can be kept in a classroom level good deal and those were purchased also with they were awesome yes good news i moved that the board of school trustees approved the desktop computer purchase agreement with matrix integration as presented second motion by cindy seconded by anita is there any further discussion or questions following the board members and yes anita yes greg yes cindy yes and i vote yes the motion passes five zero thank you very much mr promise thanks for also running our virtual meeting today okay we'll move on to board member items i'll start
064with ann would you like to start sure um good morning everyone um i just um first must say it's been a real joy to have a board meeting so heavily geared towards academics i know we get caught up in a lot of other items that are also very necessary but it's just been a real joy to hear the children's voices and talking about a subject that's very near and dear to us and that's stem and then of course the stem report so thank you for that and for this board meeting i also want to thank our community it was a generous donation report and um i um just thought it was um um incredibly generous and i would there was one item i wouldn't mind having some updated information on and there was a item
065from juvenile detention and i'm not sure what that means so sometime we could just um whether it's in a boardwalk i would just be interested in um some more information on that um thank you for continuing to look at our growth i know we're looking as a community at two large developments possibly and so i'm glad we're really looking at pine tree and just trying to see how we can best meet the needs of growth and so i'm glad we're keeping pine tree at the forefront and now taking action um to expand it and give space to all of our new students so thank you for that and think that we're staying on top of all of our technology needs you know with growth and changing technology that is such a daunting task so thank
066you mr ramos for keeping up on all that that's it hope everyone has a great fall break thank you thank you anita i was certainly impressed with all the students today and i always am and noah's certainly going to go a long way [Music] and i want to thank mr promise uh for the report on the desktop computers and the essence right there and i'm excited about pioneer [Music] uh mr dana all right well first of all principal harrison thanks for hosting us you are welcome and um i'd probably speak for all of us when i say this is absolutely my favorite meeting of the year and this one was even refreshing because we actually as ann said we're talking about education so um thank you so much for doing this and we'll be back
067next month too um just a couple of points um i sent an email last night as we're talking about the high school expansion with the growing property i've been sitting in the background kind of watching that and it hit me when i saw the video i'm a very visual learner and hit me when i saw the visual last night that we're landlocking high school now we're done um we are talking about with this um 89 million expansion that we're working on right now getting that high scope to 4 000 which will outgrow by 28 or 29 i just wonder if we need to continue to have a discussion about what's next for those of us who may have kids or grandkids come yeah at high school my felix will be starting in three years so
068yeah um but i just looked at that and i thought wow you know 10 years is not that far away and with the way that math was drawn we may be too late but i was very concerned about that map just because we're we're done like there's gonna be anything else that goes on that footprint after this so maybe we could have some conversation about that and be thinking about that as or maybe just filming on what your plans are with that because that was concerning to me um but the positive i want to hand on is we're almost at fall break um and i want to thank the teachers nobody thought that it was going to be as hard as it was we all went into last june thinking we got through it it's
069going to be great 21 22 is going to be normal and we made it like in the tunnel and then we got hit by the train um so let's just make sure that the teachers know that we recognize that this wasn't as easy it was supposed to be but we did get everybody's two fall break and we just keep pushing thank you cindy uh i too would like to thank maple elementary students and teachers and principals who have achieved academic success that was obvious with the kids eagerness and their visiting with ship each other and their explanations and the little boy that was holding the paper i said kim i said look at his handwriting i mean it was all in black it was so nice he didn't see smudges and you know all the
070sometimes kids you see so thank you for that they did a great job um one thing that caught my eye too well two field trips that are scheduled for high school i have a question our elementary's ever going to achieve or do we wait to see what happens right now we're waiting okay thank you the donors that i know was brought up i added all that up what they totaled and it was six thousand three hundred and twelve dollars and sixty three cents i was just blown away by those donations uh i want to thank the donors for that very much appreciated and i too would like to pick up on what ann said that i kind of could figure out where money other money was going but that was just a fantastic um donation
071um i got a question about white oak the enrollment looks great there especially at white oak i believe it said 264 students did i read that right at white oak now is that explain to me how that goes is that total enroll okay do we have room for more or do we have a working list or so right now no because they are working they they are in one wing while the other wing is being renovated but that should be done this week because over fall break they're moving into the new wing okay so um we were very limited in space this year because we knew we needed to have that kind of orchestration of renovating that building with kids present but eventually we will have room increased capacity so we can do more than
072264 right yep okay and when did you say mr wind and that might be enough after fall break they're moving they're moving over to the new classroom so that'll be a fun fun time for preschool about how many students are in a preschool classroom so it depends there are two different kinds of preschool classrooms there's developmental preschool which is kids with more significant disabilities okay so those would maybe have 10 to 12 students in a developmental preschool and then we also have community preschool both half day and full day that that would have 16 17 18 students in it looks more like a kindergarten yeah you know that size of classroom what they're doing does not look like kindergarten but sure numbers it feels a little bit more like a kindergarten classroom and the preschool
073ages are three two to five okay all righty thank you uh i said this earlier but i want to thank mrs alday the four k through four stem teachers and the students uh lots of smiles and lots of teamwork happening with the hands-on learning excited to hear about renovations at pine tree i know it's been around a while i think my dad was around when it was being built so it's been around a while i have a former student's dad that teaches there so i kind of keep in touch with them too and see how things are going i'm sure the staff and the students are going to appreciate the expansion computers are always needed by students and staff thank you for that i especially like i know i'm old school but the ones what
074do you call them jase the ones sit on your desk i'd say i don't remember the time i don't even know the talk but thank you very much to end enjoy fall break teachers and staff members uh rest and relax uh well thank you for hosting us i really appreciate it nikki and um i'm sure it's disruptive to your weak but it really recharges our batteries to be here so um thank you jen for giving up your classroom for this morning and hopefully you'll be able to this really is a cool classroom i mean i like it and obviously it's adjacent to the olc so um i love to see students just getting excited about things but i really love to see students getting excited about innovation um simply because it i think science and
075innovation really ignites um in children a passion that they may not have known that they had which is why i was asking each of the students did this make you feel like maybe you want to look into this as the thing that you do when you grow up as your career choice and though they they did not um i do believe that um innovation has been critical to a lot of things that we've done in avon to achieve at such a high academic level um and so you know as i said during that presentation innovation will be in every single one of our class in of our schools in an equitable fashion because it just this board that resonates with us and we feel that it's crucial that we continue to move forward with that
076um i would i'm also excited about the pine tree update it does feel like we've come through the whole gamut now um of of our smaller schools although i don't know how 500 built for 500 students seem small but um of our smaller schools that will be the last one to really update and touch so i'm excited to see that happening um and i want to thank everybody that has been involved in gathering the data for the covet covenupting the group that is pulled together um for trying to find a path forward and i feel that exactly what we said this has been the rugged start of a school year we didn't even think about we thought oh this is this is going to be great and then of course in many ways for many
077of us this has been a rougher start than the last two have been so thank you everyone for staying the course in that and being brave and doing what's right and also just getting um that day in day out routine for our kiddos we know that that is crucial to them so thank you everyone for doing that and i wish everyone a great fall break i know it's going to be um busy we'll still continue to do the business of the schools but hopefully all of you will get to have at least a little bit of valentine uh dr whitman thank you just a few things um mrs engelhart mrs simmons you asked about the four thousand dollar grant from juvenile juvenile detention thank you that was uh chief liday wrote a grant and those
078were for vape detectors at avon high school so vaping is something that every high school in the country is struggling with and this was a way that we could really work to try to deter that and intervene as quickly as possible so we really really appreciate chief lyda always looking for those kinds of resources for us a couple of other things mr dana your point of the high school and continued growth there we have been meeting regularly to start to get to that design phase because in our timeline in december we bring you a design proposal on every one of those we block out here's the next phase of the high school that's not included in this project we know this project gets us to 4 000 but we're also constantly looking at when we
079need to get to 5 000 or if we need to get to 5 000 where does that happen at and so while if if the grundy property does get developed that is you know something that we won't ever be able to to get back or you know to to build on we really are looking at making sure we've got that footprint off to be able to accomplish that so i we can certainly share some of those with you now but they are constantly being redesigned re-drafted uh what what where we had a meeting just this morning they're starting to we're starting to meet with some of the different stakeholder groups at the high school because right now the plans that we have crafted are really just the district leadership and mr shockley and his administrative
080team we haven't taken it down to the teacher level and so that's really the next step is meeting with the cafeteria manager meeting with the teachers meeting with those kinds of groups to make sure that we've got a solid plan so those plans are coming along but we will absolutely make sure that we we can accommodate future growth there um i want to thank mrs harrison and mrs mccollum for letting us crash your school but also you know it is hard to be principal and assistant principal in covid for sure but then when you add on we essentially took this school from uh 360 370 student school to a what is it in a summer you know doubling the size of this school and all the renovation and construction that went along with it so
081i really appreciate mrs harrison and mrs mccollum because they have really helped navigate a very challenging period of time and a whole range of issues but to add a significant construction project on with everything else that they've been navigating is uh is really a significant accomplishment and i know they are eager if you would like to take a tour of the building since there are parts that just opened a few weeks ago and parts that you maybe haven't seen after the meeting we're glad to to do a tour if there are things that you would like to see around the new maple because it is a beautiful building so uh that's all i have dr sullivan no uh you know everything's gonna say it's always good to be able to get out into the building
082this is a great looking building some great students that came out just appreciate the opportunity awesome thank you everyone will adjourn at 10 37