001e that's been up for debate before they call Craig the the state sweet yeah it's been worried about the state being able to fund it I don't know probably it will but I was say let's not try okay this is like a nice crowd okay you're all good just make sure you're okay yeah he's coming yeah we're worried like he's never been think it was his night to do dishes that's it he's very I got yeah but all said I didn't realize he's breathing hard though C first okay he he was getting there yeah we can talk about that Brian I know been discussion no yeah of going that way hi craigi you're good how are you okay great I call this meeting to order at 6:02 p.m. and first we'll start with the posting
002of Colors by the alag Gordo High School Air Force Junior Roc I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all I salute the flag of the state of New Mexico the Z symbol of perfect friendships among United cultures order right okay please be seated okay first on the agenda is the adoption of the agenda which is an action item and the agenda is being amended as follows under consent agenda budget adjustment requests remove budget adjustment request number 10 bar 046 d002 425-0055 a decrease 28208 EC ecd direct is there a motion to adopt the agenda as amended so moved okay we have a motion do we have a second second a motion and
003a second do we have any discussion hearing no discussion all those in favor say I I opposed hearing no opposition motion passes oh Welcome to our March 19th 2025 meeting I hope yall are surviving the wind out there and we will move on to our approval of minutes which is an action item first we have our February 18th 2025 superintendent Town Hall special meeting in our February 19th 2025 regular board meeting is there a motion to approve the meeting minutes so move do you have a second second we have a motion and a second do we have any discussion okay hearing no discussion all those in favor say I I I opposed hearing no opposition motion passes and next we'll move on to presentations and recognitions and Mr Crabtree if you'll take over yes uh
004good evening everyone first up on our night we would like to welcome our chaperel Middle School principal Mr bakup all right good evening thank you president CAD Waller uh superintendent Crabtree members of the board thank you for giving us this time this evening uh we wanted to recognize our chapparel Middle School cheer team they had a truly remarkable season um not only do they work hard day in and day out both the the girls and their and their coaches but they support all of our athletic teams throughout the year and they had an outstanding uh competition season they they traveled throughout the state to Four competitions um Santa Fe Los cruus Roswell and Aria and placed first in every competition they entered in the category of middle school cheer with music so we wanted them
005to be recognized and they'd love to take a picture with y'all tonight um I have a lot lot of very very proud uh cheer squad members and parents here so thank you for this opportunity we appreciate it thank you for bringing come come on up chaperel Che come on up come on down yeah you can squ a little a little bit more a little bit more you can a little more [Applause] hey Angie we have a another celebrity in the audience tonight Miss Blair Wright she was teacher of the year voted through the Chamber of Commerce woohoo all right do we want our picture with her too we should okay let's go okay come on [Music] [Applause] we like to celebrate things that was Blair's second year in a row wow great job good job
006all right next up we're gonna have our Deputy superintendent uh Mr starkovich Madam president uh superintendent Crabtree members of the board before I get into the most important Awards I want to just take a minute to announce our attendance campaign for the month of April and with our students here I wanted you to note that it is just be here Alamo and test your best we don't want any stress we know you're ready for the test so just go out and do your best all right that's what we're looking for in April you do your best on the test all right great sounds good okay all right and now to the important Awards um this one is very special I think this is like the third or fourth month they're receiving it do you know
007for sure uh third oh it's only second seems like you're up here quite a bit maybe attendance and everything else but this month is special because the students grew um an average of 28 points per student this month and that's an amazing increase this year or this month's I station Rising Star Award goes to highy rolls Mountain Park woohoo where the kiddos way to go way to way to go way to go way to go oh way to go do you want to say something after you're done okay way to go high Rose I think your principal wants to say something I just want to say that I'm super proud of the highy Rose um Mountain Park Community thank you for the parents support they're awesome and for my um teaching staff Miss bills and
008miss miss GL thank you thank you teachers thank you parents thank you kiddo okay moving on the next award is very special again and I don't know they've been up here quite a bit as well I think um sixth grade this is the second month in a row for them right for sixth grade um huge huge growth in the sixth grade with an average of 89 units per student wow in just this month our Lexia leader award goes to Mountain View Middle School all right [Applause] wooho okay so my kiddos that won this time one last time as well so I told them I wouldn't make them do this again but I do want to recognize them um for word study Jay Stella Cruz has earned 368 units for the year um for grammar Joseph
009Gibson earned 260 units for the year and for reading comprehension sha Bean earned 54 four units for the year so this I it he mentioned my sixth grade this is the second time sixth grade has won um we gave them an ultimatum in January because they were the only group from Mountain View who hadn't won anything and they took that challenge and they ran with it and the entire sixth grade team put in a lot of effort and as a result they have won two months in a row now so super are we gonna do pictures we'll take a picture you want to take a picture with Miss boil yeah we do got a docent got to have proof I bet next time she invites the kids I just want to say congratulations Miss spoil
010thank you to her assistant principles and again thank you parents and students way to go absolutely all right next up we will have our Mr Charles Turpin thank you Mr Crabtree so next up are awards for best and most improved attendance for those of you who know that we uh do this for elementary school and secondary for those of you don't that's that's what we do for the awards so I'll just get right into it the elementary school with the best attendance is Hollowman Elementary School all [Applause] right congratulations pictures um I just have to really thinkk um all of the um our district team and our Communications people the RB here day and our lucky to be here promotions have really paid off at Hollowman Elementary I think we had like 96% on that
011be here day which was phenomenal for us so we're celebrating that and thank you for your help with that [Applause] okay and for our most improved approved elementary school yucka elementary all right and I just want to say Dr tro couldn't be here she has another school function so we have her staff coming to accept nice [Applause] okay and so for one on the secondary schools for best secondary school Hollowman Middle School woohoo [Applause] just real quick I want to point out I love this school and I love the students and if it wasn't for amazing parents we wouldn't have this but I do want to point out all four of these are National Junior Honor Society um students we're extremely proud of them know [Applause] okay for our most improved secondary school chaperel middle
012school all [Applause] right we have a a few students who came in here tonight uh we have Daxton Carmen Ronan zenity Kelton Jose and Aiden and Anthony if any of you guys are here please come on up all these students were these students were actually in the treny process in some form this year and have improved their attendance tremendously we're very proud of them [Applause] congratulations I want to say chaperel they won this before and they just keep improving so they've approved upon that another couple percentage points and as always I'd like to end this by saying you know I want to thank all the schools for making my job a lot easier um you know all the barriers they face internally external and still they're consistently just moving forward and pushing really hard to
013get this attendance stuff under control they've done a really good job so please give them a hand absolutely thank you all right and next up we'd like to welcome Dr Sarah Sarah to come and talk to some Astros Vikings [Applause] [Music] robotics good evening I'm short good evening I am actually going to turn the floor over to my team and they are going to share some things um some wonderful successes that they've had this year and steps that they are taking for the future awesome um we are the Astro Vikings Astro stands for Alamagordo science Technology robotics Outreach and we are a seconde FTC team sorry um we should look pretty familiar to you all as most of our Outreach has happened through Alamagordo Public Schools we we reached 21590 people with first this season
014through mentoring Outreach events and summer camps we covered State registration fees for 13 teams from our state we were present at stem and Lego camps Last Summer the blog party and the CTE career event we went to three schools and prepared 240 robots to be used in classrooms and all 1,249 APS students we have reached reached by our Outreach and it was recognized in our competitions this season we've gone to two competition so far and are on our way to our third um at the first competition it was the Albuquerque scrimmage and we got the mentor motivate award and the silly bbilly award which was an award that the school that was hosting it came up with and then at our state competition we got Inspire award which is the highest award you can get
015at the competition and our team captain Cass also has become the deams list finalist for New Mexico all right good job our program includes 41 students this year we have one FL discover team two F explore teams two FL challenge teams and one FTC team one of our F challenge teams the Astro leatherbacks won the championship award at the state championship and are going to the World Championship in Houston from April sorry April 16th through 19th this team also won a gra gracious professionalism award and are receiving scuba diving lessons as their award our other first Lego League challenge team the mro builders are alternatives to the [Music] wp event in Weser Boston an international first Lego League event one of our first legally Explorer teams the Astro explorers are alternatives for the world championship
016we would like to ask that you consider excusing the AP APS students traveling with our programs as Student Activity to not affect our attendance rates to get to the big competitions we need $75,000 with 55,000 of that just being for two of our teams to go to world competition next month we are having six upcoming coming fundraisers to help us get to world championship we have a pancake breakfast on March 22nd for $10 per ticket we have a piz n fundraiser on March 25th where we get 50% of profits made that day we have a calendar fundraiser throughout all of March we have a 5k fundraiser on March 29th for $30 and a Filipino dinner night on April 7th with currently with current which currently does not have a price set but we'll include Lumia
017penu and chicken adobo we will also accept any donations people are willing to give we have raised about $177,800 so far towards our goal just because we are going to World Championship but does not mean that we have stopped working on other goals of our year last year we asked School administration and the school board to consider creating a class that we call mentorship that W which allows us to leave during our school day and uh Mentor other teams at APS schools nearby unfortunately the lack of after school program funding this year limited uh after school robotics teams for us to Mentor we'd like to see a team in every APS school in alardo we have been working with Miss Jerell and Miss Al day to encourage funding for after school programs to come from
018the state level Mr Nicholas Paul our representative is hoping to work with us soon we have also been been researching grants uh that may help provide stiens uh for after school stem programs we would like you to consider providing a sttip for after school stem programs next year to make sure that every APS student has a chance to has the chance to to participate in these awesome programs we wanted to end the presentation by saying thank you for your continued support in our program we also wanted to say thank or say thanks to help the help that the aps has provided by allowing us to practice at the high school hold the competition every year allow um allow us to participate in your events and camps over the summer and all the countless opportunities that
019the district has provided us greatly which is greatly appreciated we look forward to continuing to work with the APS in the future as a token of our appreciation for your support we would like to give you an FL chicken all right and to let you know we would like to make eloro Public Schools a titled sponsor you'll be announced as part of our name during our first match at Worlds thank you thank you thank [Applause] you thank you wait we want to do pictures too so yeah aw should we bring the chicken yeah okay bring the chicken m no you [Applause] fly need one of those purse things here okay anything else Michael no I think that wraps up our recognition so congrats to everyone and we enjoy starting off our meetings with those celebrations
020it's awesome work by all AB best part of our day okay so now we're moving on to public participation do we have any okay uh with no public participation we'll move on to reports and superintendent's report from our interm superintendent Michael Crabtree all right uh good evening president C waler members of the board everyone thanks for coming tonight I just have a few updates just going to talk about some things we had going on this month and uh some things looking forward to the rest of the school year um first off all right first off we start off on our March celebration so uh we've done a our Communications team has done a great job this year of of highlighting each month there's lesie and Michelle are over here they do a great job keeping
021me straight on what we have because there's a lot going on districtwide with these celebrations so uh we appreciate all the stuff they do to highlight our our schools and all our activities so we had Reed Across America week this week this month we had music and art in schools for the month of March we celebrated School breakfast week uh we had our Employee Appreciation Day for everyone and also our specific National maintenance work appreciation day so we we had some fun celebrations here is some pictures of our different events we had coming on our student nutrition workers dressed up for the day there in the morning for breakfast as you can see and our read across to America and then our our facilities teams up there at the top so we appreciate everybody's engagement
022and all the celebrations this month we do have a fun little video here from our music and our schools um our Jazz um our jazz [Music] be my way you [Music] oh that's fun that was awesome it was fun for them having to go around so thanks everyone for the March participation in those events all right next up I just wanted to highlight we uh our board pack for our board operating our agenda items um we had to switch it over um we were forced to it went away um so granicus platform is what we'll be using um this month we're using it for our agend is up here and moving forward next month it'll be our streaming platform as well so when you see the meetings go out it'll be through granicus instead of
023our YouTube that we have set up right now uh we think it's really going to help us as far as just you know the efficiency of the agendas people will be able to go back and watch specific Parts instead of just searching what it was you if you wanted to see a certain agenda item you can go to that agenda item and just listen to that that part of it it also has a e-c comment feature here um other opportunities to in for input from the public um so during the meetings beginning next month that the public U was on watching virtually at any point during our meeting they could put in public comments uh the meetings aren't shared live with us as far as the comments but afterwards they become a part of the
024record and the school board would see them so that would be open for um public participation electronically throughout the whole meeting and it would tag to whatever part you know that they commented when we were talking about it so we're excited about the the upgrade and and all that scran is can do so I just want to make sure everyone in the public knew that was coming for next month um next I was going to give some committee updates uh we have several committees going on we do have our board members spreading out and and involved in in something among all these so our one that we've been going having going on all year is our framework for the future um our guiding Coalition is which is our strategic planning so this group's around 40
025people that's been getting together and it's just been great to see the collaboration and the passion of of all the stoic stakeholders whether they're in APS in the community school board so we're really excited about that product um it'll be finishing up this month of April our last guiding Coalition meeting is the very end of April and then we plan to to bring it to the board in May so that'll be coming in May for the final product for you all's approval um also we've had our facility Master planning committee going on and and our Consultants will be presenting here later in the meeting but again it's been a good process uh that's been around 20 people in that committee um going through we had four four in-person meetings and our Consultants helped us go
026through it and and like I said we'll hear from them here later tonight just some other committee updates committe meetings that we have you know we have our board policy committee that's been meeting bringing bringing different items to the table and just reviewing the board policy manual just to make sure we're up to dat or look at anything that we we think we need to address from the board the board standpoint uh we have the superintendent evaluation tool that they're they're going through we have started our project oversight committee uh which is our big projects with our school schools and also just everything we have whether it's fencing security cameras you know fixing different things across the district um and then we have our standard finance and audit committee as well so we appreciate everybody's
027collaboration and feedback and appreciate everything the board and everybody on these committees are doing uh one committee that we have going the calendar committee uh they've been they've been meeting and working and and they're they have prepared a calendar we're going to wait to bring it to you all until April um just to make sure we haven't heard the final any final things from the state legislation legislation session is not quite over yet um but they have they have been meeting the committee they've got they've got our stakeholders input with our staff and our families and they're ready uh to bring a calendar to you all um they have worked to try to bring um three years worth the calendar so we could we could have three three school years to look ahead so it's
028not a guessing game every year obviously something in law could change or and make something change but they're we're going to we're planning on proposing uh three calar you all of next month um it is based right now on the 1140 hour rule which is in statute um as you know last year there was the 180-day rule that the state put in place and then the schools and the superintendent Association ended up going to the court with with this with ped over that the superintendent Association and the states did win that in the court level the courts in our favor so the 1140 rule is currently in place and we expect it to be you know through next year but the state has a appealed it so it's it's still all drawn out and going
029and work but I just wanted to mention that while we're talking about the other committees that they have been working hard and we're ready we just wanted to make sure we had some final words before we brought it to you guys next month so that is more to come in April all right we just want to talked about a couple of our school projects that we have going on so our chaperel Middle School uh we have started as you guys know we we got we had our Design Group on and we've started the initial work on designing that and that's we've had some work going with our Decker design and psfa U so we've done our initial work to get the ball roll on that and we're excited to have our first complete design team
030meeting tomorrow um so that'll be you know some APS staff our sheero Middle School staff uh Decker and psfa so we're excited to have all our parties going tomorrow uh for that first full group meeting to get going and I just want to let everybody know that you know Decker design is um been great as far as talking about communication and being transparent and uh they're really going to help us um as we get this process going make sure we have a steady communication to the board and the public session and resources that people can can go to a web page and know what we're doing so we're excited to track this process and work with them and get this redesign done our other project we have going on here uh we were out there
031this morning me and Mr R were out there with our biweekly meetings so this is a holl middle school so we are finally building up so it's exciting so they have this still going there um so it's it's on track um it's been good meetings um good discussions and uh again like you said Mr Riot is out there every other week too to to make sure everything's going and help us with his expertise and feedback and so just wanted to share that you know if you haven't been out on base um it is going up now so it's exciting to see that still with that crane being put on there today so we're excited about that school yay yeah here we go all right last I just wanted to say you know it's it's it's
032flown by but you know next spring break is next week so school will not be in session for for next week we'll finish out Friday and then have our spring break and uh you know for when you come back after the holidays from January to spring break it's a long stretch um you know our staff and our students and our families have really worked hard and I know we're looking forward to that week week regroup for the for the final stretch um you know April we'll have several things going on like we talked about the beginning of the meeting just different celebrations but I just a couple we wanted to highlight we'll have the month of the military child um so we'll celebr that throughout April now we'll have some clap in clap outs we
033have a 5K run that I know Miss Weaver's been negotiating me to get out there and make sure I do gotta sign up okay um and then we'll have our uh purple she already signed me up it's just here that's awesome yeah yeah right and our our purple update for APS will be Friday April 25th and then uh like Mr trovich hit on it earlier in the meeting um you know April is our state testing so we'll have different State Testing dates for our high school and and grades 3 through a for that so all right I think that up updates my update for for March so stand for any questions if you have any anyone have any questions we want to go to holl in middle school as soon as you want me take
034it okay well we it's it's starting to build and look up there and they're going to start uh laying some concrete they said here in the upcoming works for the foundation so yeah we'll we'll definitely have a plan to get you out there to see the Project Life okay good and the 5K and the 5K and and the I bought a t-shirt signed up too right that's what it says right all right so with no other questions for our interim superintendent we'll move on to our Hollowman ex ficio member Colonel Rosales yes thank you president cwal all the team here superintendent Crabtree I appreciate you letting me uh have a few minutes I wasn't here at the last school board uh meeting because I was temporary Duty doing some training for the next assignment that
035I have coming up in the summer but I am still here for a few more months uh trying to swing away for the the school district as well as connecting military connected families there so um I I was going to highlight only a few things tonight uh one of them what was in fact the month of military child is coming up in April you know most folks know that from this community but there's been some rotating people that there's about a million and a half or so military children across the Department of Defense and on average they probably I think the math is now six they do six moves average from the time they were in kindergarten to the time they're through High School most military children so when they show up to the schools
036uh they have a lot of experience uh transitioning but also that experience comes with with an opportunity for communities to reach out so I I I will say that this is a month where we we dress in purpose purle because purple is the color that we have uh we designate for uh when we combine all military forces uh when we talk Air Force army marines and the Navy and the Coast Guard when we're talking Joint Forces we we color those purple on the military so that's why we use purple um what I will say is that I know that the uh purple upate for New Mexico is on the 25th of April but the kickoff like I said actually I was written in here that I'm participating in a Color Run in middle school with
037Mr crapt tree that says right here in my notes so uh anyways I I appreciate the level of investment not just on the the schools on base but across the community that I think that's great you know in addition to that as a side note um I wanted to highlight a few folks I know we we we have a lot of um amazing uh faculty Administration in the school district here that are that are swinging away for our families but there there's been a couple recently that I've heard their names a few times in some meetings that I that I have on base and uh and so I took some notes um on this just to highlight a few names I don't think they're here maybe one of them is um but I just wanted
038to say for for uh for one person of the three um Miss Christina Estrada is she here no no Miss Christina she's the elmoro high school one of the counseling the guidance counselors now I hear her name a few times on how the amazing things she she's doing above and beyond her her counseling jobs to to to address some of the military connected families at the high school ensuring that when they get here whether it's at the beginning of the year or you know in the middle of the year uh that they she can figure out ways to get them to the to the graduation line if it is especially our seniors so uh she has she's done a lot of things with our with our teams of parents and our our students from a
039military connected family so Christina if she's here's this I think I want to say thank you on behalf of the base also want to say Miss Melissa Cole she's usually here there you are there you are uh I I also she's if you those that don't know that are at least listening on this special education director you were up there with me I think in the town hall um as well saving me with all the question an at the special education Town Hall we had six months or so ago we fed a dozen of questions I literally just kept handing over the mic um but but I will say is I wanted to thank you personally um on in here that all the things that I'm hearing that you're doing for our special education families
040that are coming in and out um and personally engaging at the level Beyond just reading the individualized education uh programs but but walking our families through it I think if if anything that's it's I I hear about it at my level so I appreciate that last one was a a couple folks uh Mr David Shri is he is he here no no he's not here or um Charlotte Baker is she here by chance no no it's okay Mr Turner is the assistant principal okay there you go deser Star there we go yeah okay Desert Star um uh recently we asked we had some feedback from our education Council we have or a conglomerate of parents that are invested in in making suggestions in in school districts uh almagordo Public Schools is one over than many
041other school districts and and one of the things that was mentioned recently is hey it would be really neat to have a military um a military children's Club at Desert uh desert um Elementary and Desert Star excuse me and and I say that um there are a lot of good ideas out there but I wanted to say for Mr sh and the team and you're are you're the current who's who's the Cent Mr Turner I'll say I'll tell you then I thank you for your all's engagement on that not only did they say yeah that sounds like a great idea but they quickly built this team and we have up to 20 military uh kids that are part of this club and this club helps with transitions so I wanted to say personally thank you
042for that with that I I I really just um I had nothing else other than to to praise those folks and to highlight um the uh the month of the military child and also I was told that I was I was nominated to represent um from this board uh excellence and student Achievement Award for New Mexico the last board meeting yes sir and so um if I have a speaking part or traveling uh for you all and representing you all I uh I happily accept it so I didn't get to say nay I'm not a voting member I did it when you weren't here I don't like to be anyways but I wanted to say thank you uh for allowing me to be part of the team that's what I'm saying so that's all I
043have and I'm not going anywhere for a few months you still have to hear me good that's pending any of your questions that's all I have just thank you for your support and your involvement and committed constantly committed uh achievements that you've done in making this board better no it's I appreciate letting me be part of it thank you thank you thank you okay uh next we'll move on to our student ex officio member Abigail Anderson um good evening president CAD B superintendent Crabtree and other members of the board uh I have a few things to highlight tonight uh recently our boys and girls golf team both got first place at the donut an a classic in crues um at the Mountain View invitational track meet last week the mbms girls and boys track team
044both plays first also all right uh our Hollowman Middle School's quiz B Team recently competed against kiz zoo and remains undefeated all right their final comp comption will take place in Mescalero next month um today at the high school the National Honor Society hosted a senior versus teacher basketball basketball game fundraiser it was very exciting and staff won so um coming up this Friday our tiger cheer team is going to compete at their state cheer competition so wish them lots and lots of good luck um there is also an indoor percussion and Winter Guard competition coming up this Saturday and next Saturday in H and we have prom coming up on April 12th Additionally the uh hollowood Middle School Color Run is scheduled for April 5th to kick off the month of the military child
045um excitingly the PTO has sold 152 purple up shirts raising 1,30 and $30 and 39 families have already registered for the event and it says that there's still time to register if you're interested uh Hollman Middle School anticipates over 100 participants in the Color Run which will highlight the colors blue yellow and purple and support of military families and that's all for me thank you okay thank you anybody have any questions for Abigail I'd like to make a comment on the on the boy's golf team I was just looking at the nmaa uh rankings and stuff here and Dyson Wright a freshman is third in the state wow and Landon Wright uh also a freshman is uh ninth in the state so uh they're doing really well along with a lot of the other kids
046who are on the team um I went Wasing them two days over there in Los cruus in some pretty windy cool weather and those kids made a uh quite a remarkable team effort to to bring home two first place finishes and ni Landon individual first place of the boys of all the golfers wow from eighth graders through seniors so yep that was his first big win so it was great to see that very nice okay uh where are we oh board discussion anybody have any want to tell us what you've been doing around the district for the last couple weeks I had another strategic planning framework for the future meeting that was just awesome I can't tell you I'm not sure I have words to describe how it is to see that process go on
047and everybody just bounces ideas off of each other and somebody will pick up that idea and make it Greater and it's just so much bonding I really feel like and makes my heart happy to see that that we're all working towards the betterment of our district and I I've enjoyed that immensely I sat in with uh Michael and few of the other key members in the in the construction side of things the capital outlay projects right yeah project oversight committee project oversight and uh it was a threee or five year oh the facility master plan yeah it's going to be a five year yeah but anyway the the people that are involved in there um have lots of different backgrounds in the different parts of the components that go into looking forward and prioritizing and
048trying to figure out ways to get money for these projects and it's neat to see the different backgrounds and the the continued uh just thinking outside the box just ideas that come up and get talked about and discussed to you know look at it from a different perspective sometimes so I think we had a good meeting uh we had some good conversations and there's things that like I said everybody you know I I don't I'm not afraid to ask questions or speak up about something and get comments and feedback because sometimes that's how you find Solutions so absolutely it was a great meeting and it was I'm glad I was there anybody else have anything they want to talk about so uh just uh project over committee and board policy committee I would say the
049District staff input um has been kind of amazing for those also um we were at uh Elmo educate and innovate Friday and to see all the District staff that were presenting I thought was impressive a nice turnout yep yep I feel like a slacker I've missed all the meetings but I will say I did Brave the wind and rain on Saturday to watch the uh track team compete at the Centennial invite and it was it was awesome to see them get out there it was cold but it it was really good to see them back out there so I look forward to a state trip this year again yep and a nicer time of the year amen amen and I just wanted to say that uh Brandy you're shorting yourself a little bit uh we
050managed to put together a superintendent evaluation uh we did do that in 45 minutes product in yeah nice thanks to Brandy she had some brilliant ideas there so you're right I did I did attend a one meeting and uh thanks Craig I also want to uh brag on the Alam mordo uh cheerleading squad the high school cheerleading squad Tig cheerleading squad they're going to State they have definite uh possibility of of bringing home a trophy um I've I I watched their little presentation I guess that was was that yest last night and uh they're doing very good even though they've had a few injuries and so forth so yeah y That's a year round sport you know they is it is give them kudos for that absolutely okay no further board discussion all right we'll
051move on to this list the consent agenda which is an action item let me get a drink this is a long list award recommendation for RFP e- rate category one uh award recommendation RFP e rate Category 2 contract between k 12 accounting LLC and almagordo public schools and any resulting purchase requisitions contract 05- 202-c revision for shael Middle School design and any resulting purchase requisitions contract between tul Roa Communications and almagordo public schools contract between TDS Broadband LLC and almagordo public schools contract between PC Solutions and Integrations and aloro public schools and any resulting purchase requisitions budget adjustment requests a bar for an increase for operational I'm shortening these a little bit in case you're not following along uh bar decrease impact Aid operational bar decrease local Revenue operational bar decrease Food Services bar increase
052Universal free launch state funded bar increase Athletics bar increased non-instructional support bar increased title Medicaid bar uh grads instruction bar increase for private direct grants categorical uh bar increase for goo Bond building bar increase Public School Capital outlay bar increase Capital Improvements hb3 3 bar increase Capital Improvements sb9 local bar increase sb9 State match cash bar increase go Debt Service bar increase ENT Debt Service bar initial budget school nurse Workforce Grant bar increase student support and academic enrichment program Title Nine bar transfer uh comprehensive state literacy CSD grants bar maintenance comprehensive literacy State clsd Grant bar increase NextGen CT program bar transfer prek initiative we also have an anonymous donor who uh donated uh betting valued at $20 to the tiger Care Center a bed for every child Anonymous donor miscellaneous clothing valued at $500
053for the tiger Care Center uh Corinth Baptist Church $25 for the tiger Care Center Corinth Baptist Church Marshalls bags valued at $90 for the tiger Care Center food bank ICC Parish organizations $200 for AHS HOSA KOAT TV various sized coats value at $3,000 for the tiger Care Center for a total donated from our community for 3,000 $835 we also have a resolution for providing for the sale or disposal of personal property of the district accounts payable listing and purchase order report does any member want to open any item to discussion I'd like to ask a couple questions real quick I was just noticing this on the financial report there's still several items on there um it shows every every month um what the budget will was for that particular line item and then it shows
054a year to date with the uncollected balance which is still money available for the different things and I noticed there's a few of them in there that are still like 100% And they're they're uh are those funds going to be used like for example let me just give you one and I could have asked you this the other day but I just kind of stumbled across it um it says Universal free meals and it's like 900 800 $66,000 and it says that there's still 100% available yeah I can let Brian answer as well but that's our uh that we will that's a state funding for the Mills that we do so we will build them but you can go ahead and whatever you have yeah so that's a good question so that's the state funding
055that reimburses us for providing the free meals and so I can say that it will be used because that fund and our 21,000 our normal food service fund they can both be used for the same purpose and so before the end of the year we will make sure that that full amount for the state funded um a nice way to say absorbs the funds out of the Food Service fund that we typically have so that that will be completely used up uh before June 30th but it's kind of there to catch any additional expenses that food service does not catch um but we're fortunate at our dist in our district that our food service actually does pretty well and so for the most part it's been able to carry all those expenses just by itself
056uh but because of the purpose of that award from the state we will use those funds out so you can use them on other other line items uh it's it's for that particular fund it has to be food related because they're reimbursing this for free lunches so is it a use it or use it or lose it fund right right so that's where I'm saying we'll take the funds out of our food service and use that up for the state for state reimbursement right and so then that will be used up okay yeah we'll make sure we use the state money yeah say almost a million dollars we don't want to lose that that's for sure Lord knows there's places we could use that you know not having to spend it on something like that
057or lose it so yeah and there's just a few other ones in there I mean nothing nothing little big well I say there's some that are big but it's just uh I'm just surprised that we're this far into the year and there's still a few of those that are you know kind of a high percentage still remaining in there so yeah did yeah as long as you're paying attention to it and we're going to take full use of it that's that's good and if he's doing his job we might even think about renewing your job I won't leave any money that we uh can't carry in next years yeah I will say our team has worked hard to make sure in their budget and doing well this year so uh but yes if it's not
058going to roll over and we're going to use it or lose it we'll make sure we're clear by fiscal year end cuz we're not we're not getting a lot of those uh what we call them Esser funds or whatever yeah those are gone have's done they were done last year actually so when those were something you were getting for a while that was some pretty substantial amounts and now those aren't there so you know making sure we get reimbursed for some of this stuff so some of the money can be used to offset some of those yes non-recurring funds yes right yeah this is the first year since that that we have not had those funds and we uh perfect example used them all um last year and so so you can buy a lot
059of you can buy a lot of Happy Meals With a million bucks so yeah let's make sure we use them up I just want to make a note about the chero vision to the design for that it is um psfa had 588,000 on their end left over from before so they were going to hold it to the end and see where they can they could help us out but when we send it up to psfa at the top they kicked it back to us and so that is revised in our favor for $588,000 so just letting you know it's in our fa our favor is less than what we originally thought it was going to be well I want to thank the board for paying attention to that kind of stuff and psfa for partnering
060back up with the school board after what we went through a year or so ago and I looked pretty bleak there for a while but it seems like things are on track and for them to offer that kind of money back and and get it to us a little sooner than later to me that's a big deal and that just kind of shows a little good faith on all parties Absolut participation and keeps the job moving forward so thank you yeah thank you okay any other questions okay hearing no other questions does any member want to open any item to discussion not sure if I already asked that you did okay anybody else no uh does any member have a conflict with respect to any of the items on the consent agenda okay hearing no
061I is a motion to approve the consent agenda is amended so move do we have a second second okay we have a motion in a second do we have any further discussion hear no further discussion all those in favor say I I I opposed hearing no opposition motion passes information to the board let the record reflect the board has reviewed the financial reports for the month of February other items of business consider approval of out ofate travel for the AHS HOSA to Nashville Tennessee June 18th through 21st to participate in the future health professionals International Leadership Conference and competition this is an action item yes this is our um Health Service our health future health professionals so our Health occupation students of America organization our group um so they they'll have their state competation in
062April um they typically send seven or 10 kids will qualifi for the next level so um that the travel requires all approval so we have that on the agenda for approval on that it will be to go to the competition in Tennessee where it'll be the competition and it is a like a a Convention as well for for the kiddos so um they're seeking approval to be able to travel to that for whoever qualifies okay uh do we have a motion to approve their travel so moved do you have a second I'll second do you have any further discussion okay hear no further discussion all those in favor say I I opposed hearing no opposition motion passes and next we have consider approval of the district facilities master plan which is an action item yes
063we have U our Consultants on virtually they're going to help us present this plan to you all so we have our Capital AE team and as well as Molly with think smart that helped us through this process process so I hope they're online we are here hello everyone Madame President members of the board superintendent Crabtree how are you tonight we're doing great thanks for joining us thanks for letting us join you um let's see we've got the presentation up I think everybody see that yes we can good great um we'll just go here I'd like to introduce the uh consultant team that worked on the master plan for you uh Josh you wanna say hello yeah hi everyone Josh Chisum um with capital AE it's been a pleasure uh working through this process um and
064uh pleasure listening in and seeing all the celebrations earlier tonight so thanks for having us um we're excited to uh kind of present the plan and uh and get your feedback great thanks Josh and we have a couple other um cap team members listening in tonight as well uh I'm Molly Smith with think smart planning um capit and think smart team on many many Master plans around the state we totally enjoyed working with your community with uh the committee very devoted to um making good decisions for uh Alam mordo so uh and we also have a demographer that was on our team applied economics who did the um uh enrollment projections for us as well uh we do have a project Wiki site anybody that's interested in um going to that and seeing the presentations
065that we gave at every meeting feel free to take a picture of this QR code and um go to that site we uh I do believe um superintendent Crabtree you do you post our presentation on the board website yes we have them available okay and so if anybody wants it they can go and get it there uh the process for facility Master planning um basically is that we go through four meetings we have some defin things that we do we work on goals we start out looking at the community um and we ask the um representatives in the committee which represent the community to talk about goals we bring facts to the to the committee um facts about your buildings uh facts about enrollment where's your enrollment going um and other facts like that so
066that everybody gets a big picture um Financial picture everything you know you really can't make decisions without having all the facts and we talk about what the functional needs will be for the future and we set priorities and that is what Maps out basically the facility master plan here's some pictures from the committee members working hard I think we had some board members in there we made sure to get you in our pictures so that uh you don't have any deniability about being there make sure we're earning our paycheck Craig and Cen and we're both a part of it we could say you were there um high level goals that that the um committee talked about and this is the goals that should guide all of the financial decisions we make here um the committe
067felt like technology was going to be their number one thing they wanted to make sure that we had sustainable funding for technology and that means infrastructure as well as um software and the um the devices that students and staff use we talked about Rural and City demographics there's you know your different schools have different demographics and different needs we talked about all the in Innovative educational um things that are happening like Collaborative Learning spaces for Behavioral um pbl montor um enhanced CTE Career Tech early child or early college as well as early childhood and Outdoor Learning uh the committee felt like CTE in College and Career Focus was going to be another one of their big um things they wanted to get done uh facility improvements you've got some big projects already starting and on
068the way uh Chappel middle school replacement the high school roof which has already been applied for um another big project and you have about $95 million in deferred maintenance that needs to be chipped away at through this uh process good Community Partnerships uh committee felt like you know we need to pay attention to that and um our Community Partners out at Hollman and NMSU and others um you know maintaining that was important and professional development and staff retention we talked about how um schools are our staff's uh place of work and they may be there 30 years and so we want to make sure that they have a good place to go to uh we talked about enrollment Trends with the committee uh some of you have already seen all of these so I apologize
069if you're looking at stuff you've already seen but um many of you have not uh one of the things the state asks us to do is to look at the um the age groupings in the area and where they have gone in the 200020 and 2020 censuses and you can see the red arrows are showing that we have lost um membership in those groups over the last 20 years and the three red arrows on the left are school age children so um you know not not great in that area um but we do have seen some growth in our 18 to 24 um po population which means that's you know when people are starting to get married and have children uh and then we've seen some growth in our um a little bit of growth
070in our um 45 to 65 especially at 65 and up population which means that um New Mexico in general is really becoming a retirement State and we've seen that all over the state um if we compare that to the district the county and the state you can see that um our under fives um we are in a better position than the state overall our 18 to 24s 25 to 44s 45 to 64 and 65 and up are all in pretty good shape compared to the state uh the state has seen a decline in birth rates over 20 years though just you know that information we've seen about 2% per year U for the last 20 years um when the demographer looked at the um 2002 enrollment census to the uh 2023 census and map that
071out uh we can see that we had a loss of about 23% of our students from 20022 to 2023 so we're talking about 2% a year there in historical um enrollment decline with the district uh which is right in line with what we see in the state in birth rates so nothing um too unusual or alarming about that uh one thing that we would note though is that most districts H have almost all of their schools were built 20 years or more ago and they were built for a much larger enrollment of students and so we when we look later at enrollment capacity and utilization you will see that some of your schools have a lower utilization and that's the reason why is that the schools were built in a different time for a different
072enrollment we can see that that that that was happening that enrollment was happening across the board in our K2 3 5 6 8 and 9 12 age groups um pretty regularly with all the age groups declining at the same amount so it wasn't just one age group uh that was doing that um but for the future the um the demographer has looked at the area he's looked at the housing starts he's looked at Hollowman and other things other factors and he has said that we will see an increase in students of 263 students and so what will be key for the district is that um not only to accommodate that but to accommodate it in the right areas because usually when this kind of thing happens it's happening in one part of your District or
073another and affecting one or two of your schools rather than all the schools evenly we do we are asked by the state to look at capacity and utilization capacity maximum capacity means that filled up every single classroom to the Limit that would be maximum capacity of course we don't do that because we don't get students in perfect packages of 28 or 30 so we have recommended cacity by um grade levels and um usually that means we recommend about 90 95% at the elementary level 85% or so at the middle and high school level we also um our team adjusts capity as well if we see something unusual in say the special ed population at one school so we give credit for that if one of the schools or two of the schools is actually has
074one of the sped programs uh so utilization is simply the enrollment of the school divided by the adjust capacity and you can see here here's all the elementaries um any of the bars at the bottom that you see that are in red any color red um are underutilized so quite a few of our schools um are underutilized and going to remain underutilized in the future uh some are in the low category that that uh the pink is a low category but then we have a couple that are approaching capacity and even overc capacity um Sunset Hills is is one of the overc capacities um we've got uh Desert Star is also approaching capacity so you can see that even though some of the schools are underutilized some are actually over utilized and so that uh
075leads us to believe that maybe we need to look at redistribution somehow um at the elementary level we got about 25% of the seats open right now and in five years we'll have about 25% of the seats open so um good deal there you can see just from this chart um it looks like a lot of bread but some of these boundary lines are quite big like yua um and so most of our the reason we do this chart is to see where where are we having those nearing capacity schools over capacity schools and they're all near the center of town um Desert Star and Sunset Hills you can see on this chart and then the others um radiating out um are low or underutilized schools our middle schools um again we've got um the
076hman Middle School shows under capacity right now uh not too worried about that as you're building the new school uh that's just giving you some room to grow out there and then um the other two chaperel Mountain View are showing low capacity uh in the now and in the future so um but they're not in horrible shape about 30% of seats open now we will have about 24% of the seats open in five years so moving in the right direction there the high school um not unusual for a community that has one High School uh we almost always see the high school as underutilized because we have big programs there we have Athletics and music and band and CTE and all kinds of things and so we try to have all those programs for our
077kids and so that gives us a lot more space than we have students uh usually and so we have about 41% of the seats open now we'll have 34% open later so again we're moving in the right direction there the prek um is a special circumstance because uh the prek facility they that program they control their enrollment so they have room for 145 and they have 126 students in there um we kept that even at 126 in five years but really they have the authority to go higher if they if they want to uh about 133% of the seats are open and we'll be open there and so when you look at the whole District put it all together um we're at 69% uh utilization right now and we'll be moving to 73% utilization which
078is good um it's not hitting our 85% Benchmark that we'd like to but it's definitely moving uh in the right direction and you can see here that um the SE the available seats reflects that as well so what we would recommend is that as you replace schools you rightsize those schools to your current enrollments and your projected enrollments in other words you would rebuild to the enrollment that's been projected not the enrollment that that school was originally built for um you may want to consider adjusting boundaries at the elementaries to um alleviate some of the overloading on some of the campuses and then the middle school high schools uh should be right sized whenever you do Renovations on those in the future Josh you want to take over for the facility inventory I sure will
079next slide all right so uh this slide is just informational purposes not going to test you on this afterwards but um essentially what we did our team went out and assessed the condition and educational adequacy of all your schools and then came back with uh a list of deferred maintenance that needed to uh that that is either a need a high need or low need of replacement and so one of the things we do is categorize all those needs um it it looks like a big number it is a big number uh but at the same time you can see there are two columns there that we really like to point out one is that condition rank column um and that is based on the states uh database and and it compares the condition of
080all schools against each other and so red is bad green is good and you can tell that you have a handful there that um that are at the top of the list you actually own one two and three uh and so um you know you're you're addressing that with Cho middle school and then we also discussed in this facilities master plan us here ER and U and uh High roles as well as we we talked about bu Vista um also so so you have four that are up there and of course we see um our role as helping you guys understand what how the system works how you can leverage the state um and the funding mechanism that they have available to get funding and um that's a key indicator there um the higher you
081up higher up you are in the list the higher your odds getting funding which is you know a big reason why cherel has received funding um and so you know you can see the 95 million there the the other items there are capacity and utilization which is what Molly just covered all right so this is what we call our cheat sheet um and we hand this out to all of the members of the steering committee and we leverage this information to help uh make informed decisions um throughout the process next slide all right another piece are finances we can't put together a good um long range plan facility master plan without having the right uh finances and understanding what that looks like so um the leadership team was very helpful in connecting us um with
082or connecting with RVC your your financial adviser um and also K12 accounting to um populate this uh financial information so uh on the leth hand side you can see that U uh grand total there if you were to max out your bond comp capacity over the next 5 years was 52 million uh if you were to go for a no tax increase bond in 2027 that would get you up to 48 million and we break that uh 48 million into two pieces one is uh funding that we know we have and two is funding that we may may have and so up at the top um you can see the majority of that existing funds sits in um bond funds that you have previously c um and or sold but but have not allocated uh
083that's 5 million another 5 million in sb9 um we did want to note that the sb9 money we did u pull a million dollars a year out of the sb9 funds to make sure that the operations and maintenance team uh still hav has enough money to keep the uh uh leaking sinks and broken air conditioners uh up and running and so the other two items are obviously Chael and elor BTO high schools uh roof awards that uh set aside million 11 million there and 7 million for that so overall um 48 million is is kind of the number that uh we're looking at and that we worked with throughout the planning process to understand where do we want to best invest um the money and where can we leverage this uh this 48 million against
084the state's funding to uh turn you know turn a dollar into $2 so that's next slide all right so um you guys kind of uh win the gold star for for thinking of all the different scenarios you could come up with with your finances um oftentimes we'll have one or two scenarios uh such as if we pass the no no tax increase bond this is what we're going to do if we don't pass the no tax increase bond this is what we're going to do um but we and so the point is we like to have a plan a but sometimes plan a doesn't work and having a plan B is is better than having no plan at all and so uh you guys went to the extra mile and had plan C D and
085E and uh kudos to this to the committee for for thinking through and really understanding the different um scenarios that could play out and so this is a summary of all those scenarios obviously viously um this would scenario one would be U the goal and um you know if scenario one doesn't pay out then then we go to scenario two and so so forth so I'm not going to go through each and every one of these but I will just um describe and I think most of you understand that there is an opportunity for getting a waiver or a reduction in your local match for construction projects uh at the state level and so if that third column says yes that means we're banking on a funding waiver from psoc and that the council is
086going to say yes um yes we agree you're putting forth all the finances that you can without overextending yourself and we will provide a reduction in your match um to accomplish this work so if it says yes there that's what we're that's what we're banking on um in all options we're going to try for one U but if it if if uh the council says no then we still have a plan B okay um as we work our way across you'll see the totals that is total project cost so everything ranging from 167 million down to 67 million okay and then you can see that that um the funds that APS would have to put forward are different depending on if the no tax increase Bond passes uh or if it doesn't pass and then
087number five down there is uh instead of going for a no tax increased Bond going for a tax increased Bond what you can see is really not a whole lot more than the no tax increase Bond but um there have been occasions in the past where psoc um has pushed back on the districts and said if you want a funding waiver you need to max out your local resources um so I I think it's something like 23 million um with the tax increase and 20 milon for no tax increase all right next slide so um just kind of quickly walking through these scenarios they are a little the number of projects and the the type of projects are a little bit different um in each scenario but U they kind of build upon each other
088or reduce um each other the priorities kind of stay the same so uh you can see the table there I'm read it verbatim but um the order priority uh obviously the first two are chapparel uh the new school and the roof at uh at the high school and um reason being um you have made a commitment to the council that you are going to provide a local match uh for those projects and so um it's it's frowned upon to back out of that or change your mind so those are uh projects that are currently underway and um those are those are priority zero Ground Zero and then from there um items one through eight uh include technology upgrades building a hardened facility and server room data center uh CTE upgrades at the high school um
089those priorities ones and twos are all deferred maintenance items and then five is Ada enhancements six is Athletics upgrades seven would be uh seven and eight are rebuilding Sierra and bua Vista um and so in this example um you can see that the total is $167 million um funding availables 28 million plus the 20 million and no tax increase so that's that gets you to 48 million and so psc's contribution with the waiver would be would be about $40 million um in the waiver and then uh another uh looks like uh 80 million 79 million as local match so uh pretty good deal if we can get it if we can get it done of course here in BO are down there at the bottom of the list and you guys have a lot of
090stuff to get done between now and then but this is a 5-year plan and it's meant to be um Revisited um we'd encourage folks to you know internally at least to take a look at this every year and say are we still on track does this make the right sense what has happened did we get a funding waiver did we pass no tax increase Bond um and make sure that your priorities are are still in good shape um the psfa does require a formal update every five years to make sure that you are eligible for funding uh and that's where you're at now so this will be good for you um through 2030 next slide scenario two um this is yeah you do get a funding waiver but you don't pass a bond okay so
091uh similar similar Pro projects um it does include um Sierra and buav Vista as a rebuild and since the funding waiver passes the hope would be that uh you would not need the funding waiver or you would not need the tax increase the no tax increase bond in order to accomplish this um now RBC your financial advisor has said that um the no no tax increase uh no no bond is is required uh according to the El eligibility requirements at the state for a funding waiver and so this is a realistic scenario um it could be that the state provides a funding waiver and you and you don't pass a bond in the near future okay next slide uh this is kind of the uh uh next case down no funding waivers uh past and
092no bond so this is U this is getting a little bit more Bleak um you can see that the two new schools are not in this uh but you're still putting a good good foot forward for uh deferred maintenance on all your buildings um and those priorities zero ones and twos on your list there next slide okay this scenario here says state says no no funding waiver but you do pass a tax increase bond that just brought in2 million more dollars um and so you can U you can accomplish a little bit more in this scenario but again um actually I'm looking at this this is this is a the tax increase Bond doesn't pass and NE does the funding waiver so this is this is kind of a bleakest situation here um still getting
093the new school built still getting the roof on but uh not as not nearly as much getting accomplished over the next five years I don't think this is that realistic um I do think that you're in a great position uh for a funding waiver but of course we don't have any control over the council and so if it happens it happens but um we have a plan if it does next slide okay and this one here is the tax increased Bond passes so this gives you a little more breathing room to uh to take care of your deferred maintenance kind of throughout the uh throughout the district on the schools that you know you signed up to take care of and uh so that puts about roughly 25 million dollars uh towards deferred maintenance which
094would be roofs and boilers and fire alarm systems um those kind of things and then of course the top four the same and then there was just just enough money to put towards some Title 9 upgrades in this last scenario here so that's what the committee chose and um that's what uh that's what scenario five looks like so scenario one is definitely the uh definitely what the district and the committee feels like they want to drive towards and uh and we have some options if if if uh we need a plan b or c so uh with that I think we'll hand it back over to the superintendent and open for questions yes so just to piggy back on what they were saying thank you for the presentation you know there there is a lot
095of unknown right now as we sit here today to approve it so that's why we have the options up there um obviously priority number one is chapparel so until we break ground know how we fund chaperel there's whether there's a waiver or not that's the first priority we have to know that the other big take item is that High School roof so whenever we know chapparel is funded and then the the high school roof amount um that will help us and so I definitely s think we can approve it as is with all the options and like you said a year from now or after that chaero roof project we know then we can really narrow in and know what our funding is but the goal is to you know get chapparel waiver um get
096our high school amount and then the next would be to pass that 2027 no tax increase Bond and uh we'd be in you know solid shape to make some repairs and and you know some improvements and like he mentioned uh Sierra and BV are higher up on the list so chapparel is our project right now we want to improve things but um towards the end of this plan or when we know funding we definitely need to start discussing those two schools um getting them replaced as well go ahead Molly I was gonna say we uh talk a little bit about next steps um all the districts that we work with um this is the final thing that you do the board approves these committee recommendations and adopts them uh and then we U write your
097final report and send it to psfa pscc and uh get their approval once you have an approved uh fiveyear plan in place uh going for other projects or asking for other money as possible at that point so um with that we we uh will open it up for questions I'm happy as long as chaperel is number one absolutely it's number one yeah I'm happy as a clamp anybody else have any other Craig's looking at me like you and chaer out I think that'll get everybody out in from in front of the firing squad getting that one done yeah yeah absolutely no sleep I just want to say that uh a lot of thought went into this whole process um a lot of participation from staff um from the board from community members and um I
098think this is this is a a good product I appreciate I had a question U just listening uh before you get to the the voting how does it work uh because I get a lot of budget stuff on base I'm that person so uh when when you're going through this m your plan you have various courses of action but that's what these are courses of action one to five um does the board get an opportunity to weigh in as we move forward like Hey we're moving from one to three or one to oh my gosh it's going to be five or when is those DEC when are those decisions yeah I was just saying we could revisit it we could revisit it and talk with it with it for sure um I mean obviously it's
099gonna we're going to try for the waiver so there's a lot of that'll dictate whether we get the waiver or not whether we Bond so a lot of the choices on what choices we have to CH pick will you know be external but U we definitely want to re revisit it and to make sure that we're all aligned each year I see so it's like a a certain time of year you guys would we would say you guys would all vote on okay we're on this track is that what you're saying yeah I would I would say like the next phase of this would be whenever we we've decided if we have a waiver on on sheero that would be that would be the next big piece and by then we would hope to have
100a number for our high school roof too so when we know those two big amounts when that is then that that would be the next time we would discuss what trajectory we is the next step and we'd have to it would have to come before the board and we'd have to vote on it yes whatever project we're putting for yeah so internally like this will be the only time like she was saying that we send it to the the state to psfa but internally we can review every year say if the roof blew off of a building tomorrow yes so you're really just approving the plan you're just really approving the idea the board says that this fiveyear plan is okay with these various coest is that what you're yeah so every five yeah every
101five years we would have this framework that our board approves and then it goes to the state level for their approval and record as well okay thanks so we're not all willy-nilly deciding what we're going to do every time we have a plan set forth and we work on the plan unless something that we're not speaking into existence might happen our plan is set forth there you go I just I'd like to make sure that the people that are listening and the people that are sitting out in the audience and as well as myself are clear as well and I like the questions um on that funding waiver at what point will the board or the district know that they've got that and they can move forward with that it'll be at the end of
102the chaperel design face at the end when we know when we know what the the cost is going to be whenever we we're ready to go out for construction bids we can go out back up to the council for construction costs that's when we would pitch the waiver well and the other thing I like about this too is I think we're going to be able to be included in some of the decision making or just input maybe not decision making but we can offer input as to things that may or may not save the district money and things that we see that are or are not important that are cost uh prohibitive and if there's ways to minimize that and create something that's less maintenance down the road that's that's one of the things I'm
103advocating for so I like being on these committees and I like being involved in the design process so and thank you to everyone who was on this committee and the the community members and the staff and you know I've I've really noticed a like being on the strategic planning that whole fact that we're all working together towards a common goal and we're all listening to each other's ideas and having a teamwork attitude towards yep teamw work makes dream work if I might add to that as well I think that one of the things you have going for you it's really good timing for you to to step through this master plan process because the state is going to stamp it with their approval and you being able to identify here are our priorities here's where
104our how much Finance we have um it's not like you're saying we're going to put all 48 million towards Chael Middle School you have a document now I'm assuming it gets approved you'll have a document that says we have 11 million to put towards Chael middle school but we have a lot of other needs too and we need to invest in the rest of our portfolio and that's why we're only putting forth 11 million instead of 48 because we have a lot to do y okay any thank you anything else okay do we have a motion to approve the district facilities master plan so moved do you have a second second any further disc discussion hearing no further discussion all those in favor say I I opposed hearing no opposition motion passes thank you members
105of the board Mr Crabtree really we really enjoyed working with you all same from us thanks Molly thanks Josh and thanks to the team yes thank you thank you thank you thank you okay so next we have adoption of up to two units credits set by each Lo local school board or governing body ensuring alignment with departure Department academic content and performance standards and this is an action item Mr Crabtree okay yes it was so we started this discussion last month with the two credits that up to two credits that the board gets to to decide for the incoming freshman class so based on discussions last month uh we felt that you know the board felt really confident about the personal finance and business this class um that that was important priority to to provide
106to our our students and and a graduation requirement for the Freshman coming in next year uh so we kind of left off where that second credit whether we thought there was another class that we wanted to mandate for for that graduating class or if it wanted to leave it up into elective Choice like it is currently um we do have one other class that we wanted to to discuss with you that we thought met C met similar needs that you guys discussed uh the name of this class the second additional class option is professional Communications um it's really built around uh written speaking electronic communications all different communication styles conflict management citizenship Basics uh the learning listening skills um it would also go into like public speaking where you had different type of speeches how-
107to informative debate so different skills like that um and it also would include like you know interviews resumés job applications um things on that nature so we did want to throw that out there as a possible choice too that we thought U could meet the board's um interest and what they want for our our students so um with that I think we're at if we feel like that's a good class we could add or if you feel like you want to leave that choice for the students and um based on our discussion it is an action item as we'd like to have this ironed outro so we can plan accordingly for those incoming freshmen what do we think and And to clarify Mr ctry um this doesn't limit or it does not put any further
108doesn't restrict what they currently have available as far as as electives correct no um well I mean so right now they have complete elective choice so the board would be taking some of those where they're or they think that's a priority so if it's the board priority for the personal business and finance well that that would come into a mandate instead of a choice okay um and so it does limit some student Choice based on what board priorities are so it's kind of a balance either way and there's is there a specific grade when each one of those would come into play or it could be anytime in the four years M miss Shay or Mr Stark of I think Miss Shay's got an answer for that about professional Communications we were thinking that that
109I mean technically it could be any time but we're focusing on nth and 10th grade for that and then personal and business finance focusing on 11th and 12th grade I think those are a great classes that these students need to prepare them for adulthood and this crazy world we're living in with uh I don't I don't think a lot of kids really have had the financial education from a home like they should um a lot of kids are they're going to kind of see what their parents do and watch what they monkey see monkey do type deal you know what I mean they I don't think a lot of parents really go in depth now I have with my kids about stuff and and I've kind of had to if I wanted to kind of
110get out of the business I was in I had to make sure I had successors and I think uh we as parents we should have successors with our student our our children and our students to make sure that they're prepared so that they're not dependent on the parents and they can fend for themselves and make smart choices and sa for the golden years which take a lot of money yeah well I definitely think that the personal finance is important like Shannon said to teach kids the basics and how to have a checkbook although nobody has checkbooks anymore but live within your mem yeah live within your me okay our Banker has what do you think Banker col you got I I agree on on both of those and um I agree with the actual grade
111level that that she's talking about I think children you know in nth and 10th grade doing the personal side of the finance as well as um then as they move up learning the business side of it it's something that I know in the industry that I work in is needed exponentially um people struggle even adults and so I think adding these classes to the curriculum would be a huge benefit to um to students to learn that cuz I I do feel the same way Shannon does I they're not getting it at home and it's really hard when you have kids coming in that um are in debt that they have no idea that they're in um because they made choices you know right out of high school to apply for that credit card that came
112in the mail and they had no idea that that was money that had to be paid back at a 21% interest rate and now they can't get a car to get them to their job to make money to pay that off so I think it's a huge investment in our kids and in our community and I'm all for both of those I would think think along these lines here with this Finance part of this you could probably involve some local people that do this for a living where you could have them come in one day and speak in a couple of classes and just show them if you put $25 a month away starting out and then work yourself into $25 every two weeks and then $25 every week by the time you get to
113be our age you'd be surprised be set yeah I mean and it's pretty simple to do too just just having somebody that can explain it very simply and quickly and I think it'll catch your attention so I'm hearing you're volunteering to come speak next year I will volunteer the person that helps me who's done very [Laughter] well I will I will say both of these do tie into our framework for the future work that we're doing um stuff that that came up in those conversations and they they do both tie into skills that we want to see out of our Alto Public Schools students and I like them being uh electives that are not tied to certain endorsements for staff so I think that's smart um and I think in terms of our community we
114have a lot of poverty and I think this is um smart way to start moving toward invest in the future does the staff have any input on this have they been pulled on this or do they get a chance to vote or discuss or anything Mr starkovich has worked with miss Shay and the high school staff and discuss this options Miss Ellen Veron helps as well it'd be nice to know that those people are on board as well just besides us sitting up here and saying this is what we like yes sir we involved them throughout the whole process um April Shay Christina Strada all the all the counseling staff at the high school um we had did we have some teachers in there I believe I don't did we I talked with oh yeah
115we had conversations with department heads so yeah we've we've we've involved quite a few people throughout the whole process yes sir good and and I think that uh that that this uh professional Communications is just as important Absolut as the finance huge portion so how to disagree without being disagreeable you know just because you have a different opinion ands yourself of resume and and interviewing I think that's important as well yep okay so anything else anybody want to talk about before we ask for a motion to adopt up to two units set by each local I'm having trouble with English have you noticed local school board communication right need professional communication or governing body ensuring alignment with Department academic content and performance standards what do you want to add Mr Krab no yes so if
116you wanted both of them the motion would be to to approve the personal finance and business and professional Communications classes for these two units okay somebody want to make that motion I will make that motion I'd like to see those two courses added to the okay so we have a motion for personal finance and Communications professional Communications yes second have a second okay we have a motion in a second do we have any further discussion hearing no further discussion all those in favor say I I I opposed hearing no opposition motion passes and next we have possible action regarding superintendent search next steps including possible adjustments search plan which is an action item and this was just put on there by recommendation of our legal council just in in case there was any adjustments needed
117so it it's not a requirement it's just she recommended to put it on there just in case okay I don't believe we have anything that has changed since we put the plan in action okay so we will move on to our first board policy manual I'm so happy that everybody loves board policy I'm glad y'all are having fun with that excites the nerd in me that everybody is just so happy okay so our first board policy manual adoption of policy i68 IAB report cards progress reports it's an action item yes so like I expect this to be a pretty much a monthly rotation most likely with our committee going as they work through the the board handbook and policies U this one is a simple uh recommendation for the adjustment is it's we it wasn't
118clear on the progress reports and report cards how the verbiage was written so we just cleaned up like two sentences in there and the committee did um to just clearly write that every nine weeks your student will receive a report card and every mid nwe progress report so you get middle of the nine weeks you get a progress report end of the nine weeks you get a report card which we have been doing but it wasn't clearly stated and we had that question come up so Mr sharkov you got anything to add no I just appreciate board member uh McMurray and president cadwalder for your participation on that team and it was fun to finally revise a policy uh with that committee and that group and everybody's been vested in that process so thank you
119for putting that together superintendent Crabtree uh it's been a great committee so far and we got a lot of work to do uh we are moving forward with some next steps and inviting some other people to help us look at some of the policies so it's been great thank you I love it how many more policies are there this is going to be a continuous thousands yes you know it's it's things like when you drive your cart and buggy to school you have to park in the cart and buggy parking instead of you know those kind of things that we're trying to clear up I'll stay on the Construction St yeah there there's no project in day on this this committee it's going to keep on going it's continuous okay so we did we have
120a motion to approve policy I 6800 IAB report cards progress reports so moved second second we have a motion in a second do we have any further discussion hearing no further discussion all those in favor say I I I opposed hearing no opposition motion passes I do have one question up is it being tackled from start to finish or was there like specific items that well were recommended to be tackled um with this particular policy or how are we going about the policy work in general all of it all of the whole thing so we we started with B uh b c and d actually we took them home we did some homework and then we came back with which items are um questionable which ones do we need to focus on right now um
121we did stop at D within this first review because it was Heavy with finance and we felt like we needed somebody from our finance team Mr ran and Mr Bernett back there to join us for that process so we push pause on on D and we passed out packet e for our homework assignment for the next board policy committee meeting I will say each I printed out D for the finance department that in itself was about 60 pages of policies that need to be reviewed so uh we we have a long way to go with this process and and we're going to tackle them one section at a time so right now we're at the E section nice Ry what well I was going to say but but uh Andre especially has asked for like
122if there's any burning problem ones to also okay bring those forward so kind of kind of both you so the buggy and horse problem probably needs to be taken care of because we have that same conv okay so we're good to go on that one right Lisa we did all of our p's and q's okay so next we have our NMSU Advisory Board uh in the board's capacity is Advisory Board to New Mexico State University Alma Gordo uh consideration of resolution authorizing the submission of an application to the New Mexico Finance Authority related to the NMSU Al mordo Branch Community College District General obligation bonds series 2025 and uh we have y thank thank for coming Tony we have Tony here from Mexico State Alma Gordo and he has some people online as well and
123Tony go ahead and take it away yes I I have Eric aragan who is with RBC uh Capital markets with me and I also have Catherine Kenny who is with uh modal Sperling and uh they'll be talking about Bond cost and also talking about theorizations that the agenda uh first of all I want to say thank you to president carer and uh interum superintendent uh Cy Lisa for getting us on and off and on and off uh the agenda and uh distinguish board m um I want to give a little history of what happened uh to get us to this point uh back in 2022 we had our uh First Capital uh master plan done for NY almagordo uh and on at 2022 if you can go to the next screen I think uh clicker
124do I need a clicker okay if we can go one more so we share Eric herrian yes we do yes we do good guy good guy okay on on right here you'll see uh on our Capital master plan uh a few of our buildings received uh an a a c or less uh all the other buildings reive the B um however that F1 is our CB building what our what we call our classroom building which is n was built in 1968 it's our oldest building on the campus and once you receive a na uh it's no longer a part of the building to where you can renovate it you have to actually replace it and so what we're going to hopefully do with these bonds is that's going to be our priority with the money
125that we received with these $15 million is uh build this new building uh in fact we're going to have our meeting there uh on the 7th of April uh to go over the budget process or budgets so this is going to be the top priority of the campus as you can see we received uh three C's I believe and a d uh as well those will come later on hopefully uh with additional monies from the state and probably you know with internal monies as well but the main priority is the classroom building um as you guys uh saw from your guys' uh Capital plan where where you got to go with the the enrollment and so we're going from a 19,000 square foot building probably down to a 15,000 squ foot building it's going to
126be more efficient it's going to be more compliant it's going to be up to code um so that's kind of where we're heading with this CB building and now also with our nursing program coming on board we're also going to need some classes for those nursing programs um those classes can't be taught online uh you got to get those students in there they got to you know they got to get their hands dirty they got to put the shots on you got you know they got to do all sorts of things so we can't teach that those kind of courses online and so that's very important um this is our five-year master plan um and I apologize I can't see you that far it's all right we can't either yeah you can literally say anything
127so as you can see we we actually went to the state asking for $7 million uh for the CB building the bad thing is they only gave us 1 million um Senator billbert uh who just uh you know he he retired he got upset with that so he asked for 5 million in brr funding however that brr funding was only allowed to be spent in one year so we're spending that down we actually only had 9 months to spend that money and we're we're basically on month six trying to spend $5 million and you can't really go through all the processes of approval so they're small projects and if you go to the campus you're going to see a lot of uh projects going on on the campus that are small but they're moving quick
128and so we thank billbert it was a blessing and it's also a chaotic event for us as well so we did receive 1 million from the state for the CB building we also received uh 1.1 uh 75 for the demolition of the building uh the actual demolition is going to be 1.5 so we're actually doing some matching funds to get that 1.5 up there to demolish the CB building and then the 1 million we're going to add whatever we need uh based on the planning and design for that building to build it back up and I I basically uh went over this just right now with what's going on with uh the CB building um the next I'm going to go ahead and turn it over to uh either Eric or Katherine I'll probably turn
129it over to Eric to talk about the financial portion of it yeah uh good evening um Madam chair uh board members uh superintendent this is Eric herrian with RBC Capital markets hopefully you can hear me all yeah yes y yeah so um you know since uh Tony has already C covered quite a bit of this um I'll just um kind of speak at a very high level um so voters did authorize the issuance of 15 million um in general obligation bonds the um Branch College's tax base is co-terminus with with schools uh tax base and so we estimate that The Debt Service uh tax rate associated with the issuance of these bonds um will be you know somewhere between 90 cents and a dollar um consistent with what uh the branch College communicated to voters
130um we plan to sell these bonds through the New Mexico Finance Authority um the uh New Mexico Finance Authority is expected to um approve the loan um to uh the branch college at their uh April board meeting or excuse me their March board meeting next uh um next week and then we'll be in the market uh mid April and then closing in may we anticipate that the interest rate will be somewhere between 3 and a half% and 4% um just you know given um all of the things that have been going on in the markets um there's been a significant amount of volatility um but we will have those rates locked in uh in uh in mid April and then we'll be reporting back to you all with the final sale results um and um
131certainly happy to answer any questions uh about the timing the sale process and if there aren't any I can turn it over to Katherine McKinny who can uh walk you through the um authorizing resolution anybody have any questions no questions Madame President uh members of the board this is kathern McKinny I'm with modal Sperling and we serve as bond councel to NSU Al mordo U for this issuance and there are two resolutions before the board tonight um one of them authorizes the board to submit an application to the New Mexico Finance Authority for financing through through the Finance Authority and um and that's the uh two-page resolution that I think is the First on your agenda um but I'll go ahead and address the second resolution which is uh really the the um authorizing resolution
132and the bulk of the approval for tonight uh the authorizing resolution is probably something very similar to what you see um for your District bond sales it um authorizes the issuance of the bonds approved by voters back in November of 2023 these will be payable from the property taxes levied within um the county and the district um for the payment of principal and interest uh the bonds are scheduled to be sold in the private sale to the New Mexico Finance Authority um in the time frame that Eric mentioned the resolution is a delegation resolution and you you're probably familiar with this process um there are three individuals appointed as delegates who each have authority to approve the final terms of the bonds within the parameters that are set forth in section one of your resolution
133um the president of the board um the uh vice president for academic Affairs as well as the vice president for business and finance are all authorized to approve the final terms of the bonds um so long as they come within the parameters that are established in in the resolution tion and um among those parameters are a 20year Max maturity and that the interest rate won't exceed the statutory maximum of 10% and Eric's already indicated uh kind of the range of the expected interest rates so obviously much less than the 10% that sale right now is um targeted for the April 16th time frame uh so with the sale the delegate will execute a salale certificate and will enter into a bond purchase agreement with the New Mexico Finance Authority um also in your resolution the
134board appoints um Bank of Albuquerque or BF to serve as paying agent registar on the bonds um the resolution approves the form of that agreement so that was included with your um resolution in the packet this evening um these bonds are scheduled to be issued as tax exempt bonds and with that comes uh a variety of requirements to uh maintain the status as federally tax exempt and uh We've included in the resolution the adoption of post issuance tax compliance uh policies or procedures that are attached to the resolution as exhibit a um it's been a while since NMSU Al Gordo has issued bonds or tax exempt bonds um since 2008 and in the interim um there's been a big push and movement towards issuers adopting policies and procedures to ensure that the um bonds that
135they issue maintain their status as tax exempt and um Al magora Public Schools likely has these um policies in place too uh finally the uh Finance Authority requires that the proceeds of the bonds be deposited in an escrow account for requisition that's how the um College District will access the proceeds for the projects they'll be requisitioned out of this escrow account uh so in the resolution the board approves the form of the capital projects escro agreement uh which is the uh agreement that holds those uh or D dictates the the use of those funds um the bond issue is scheduled to close on May 6 and at that point uh nmsua will have access to the funds to to fund the projects that Tony mentioned and uh we'll be back to the board to report
136on the final pricing sometime after the bond issue closes um to to go through those final terms that that um of the sale from the April sale I'm happy to answer any questions related to the resolution or the process at this point so I have a question um what information is submitted when those funds are being um pulled out of the escrow to pay for um whatever improvements are being done thank you a good question um the uh Madame President members of the board the uh District submits a requisition as well as whatever backup is associated with it so that can be an invoice if the payment is um made directly to the vendor or construction contractor or it can be on a reimbursement basis if nmsua pays the invoice and then seeks reimbursement from
137um nmf nmfa for the the funds that has advanced to the contractor so it it will be the requisition the invoice and either evidence that NMSU has paid it or the information for nmfa to pay the contractor directly and those inv will be detailed with h specific um expenditures that they're associated with yes and there's a process nmfa reviews the requisitions um to ensure they they want to be sure that what the district is requisitioning the funds for complies with what they approved the financing for so it's a process of submitting the acquisition to the trustee and the nmfa um for for review and then Pro processing and payment okay anybody have any further questions okay do you have any other no I do not put it in your hands okay so in our capacity
138is The Advisory Board to nmsua is there a motion to approve the resolution authorizing the submission of an application to New Mexico Finance Authority related to the NMSU mordo Branch Community College District General obligation limited taxes bond series 2025 so moved okay we have a motion do we have a second second we have a motion in a second do we have any further discussion are any of these bonds going to affect uh the tax base so they the bonds have already gone through and been voted on we're they're just selling the bonds now to the New Mexico Finance Authority it will increase the the tax rate because uh we paid off our 2008 uh series bonds uh on August 20 uh 2023 so it you know we actually went down you know once we paid
139it and it matured and it's going back up with this 2025 Series so pretty much where it was well it's going to be a little bit more I think if Eric is on the line I think it was $16 uh and now it's going to be like $36 so a difference of $20 T already passed y okay so this is just selling the bonds right now okay so we had a motion and we had a second uh if Lisa will do a roll call vote okay at this time I will conduct a roll call vote for the um motion that was just called president cadwall how do you vote I vice president Murphy how do you vote I secretary danus how do you vote I member Wright how do you vote I and member McMurray
140how do you vote I thank you let the record reflect the board has voted I okay so next we have in our capacity is The Advisory Board to nmsua is there a motion to adopt resolution authorizing the issuance of 15 million NMSU El mordo Branch Community College District General eneral obligation limited tax bonds series 2025 so moved okay we have a motion do we have a second second we have a motion and we have a second do we have any further discussion okay hearing no further discussion if Lisa would please do another roll call vote okay at this time I will conduct a roll call vote on this motion president CAD Waller how do you vote I vice president Murphy how do you vote I secretary danus how do you vote I member Wright how
141do you vote I and member McMurray how do you vote I thank you let the record reflect the board has voted I okay president Waller thank you very much members of the board thank you very much I appreciate it thank you thank thank you sir see you on April 7th yes okay we have board members advance planning upcoming events March 24th through 28th this spring break who's excited for spring break out [Laughter] there uh April 12th we have APS writing Fair District judging April 16th a regular board meeting April 18th snow day no school hope there's no real snow though just got to say thank April 23rd hman Middle School quiz Bowl competes in Mescalero I can't wait to hear how that goes uh Hallman Middle School month of the military child CLA in at
1427:45 a.m. on the 25th on the 25th prek Roundup 9:00 a.m. to 3:30 p.m. May 7th APS Young author celebration at AHS 6 PM one of my favorite events ever uh May 8th hman Middle School fourth quarter celebration let's go to the zoo yay spring Sports we have Tiger baseball home games March 27th 31st April 10th and 14th April 3rd 7th 17th and 21st Lady Lady Tiger softball home games April 10th and 22nd tiger tennis home games March 22nd the roll of buck invite so that's probably what year number 40 on the roll a buck anybody know I'm interested to know how many years that's been boys and girls track uh April 5th 11th 14th and 17th boys girls track away April 25th the Bob saula Invitational boys and girls track April 8th through 15th
143Middle School boys track girls track March 31st April 7th 14th 15th 20th and 21st Tiger golf away write that down shamon so you know I already got the schedule I even know where they're at April 4th and 5th power lifting state tournament in Rio ranchill and it has come to be that time that I would call for an adjournment would anyone like to make that motion I'll make a motion to adjourn do you have a second second okay all those in favor say I I opposed hearing no opposition we are adjourned at 8:16 p.m. yes thank you everyone out there yeah buddy