001We now call to order the Rancho public schools board of education meeting special meeting for Friday, October 3rd, 2025. And if all would please rise for the pledge of allegiance and Beth Miller will lead us. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> All right, JC, can you take a roll call for us? >> President Galbreth, >> present. >> Vice President Morgan, >> present. >> Secretary Tyler, >> present. Board member Trip >> present. >> Board member Miller >> present. >> Okay, thank you so much. We'd like to welcome everyone who is in the boardroom tonight and any of those who might be online to our meeting tonight and it should be
002pretty short meeting tonight as we go just over some really important information though at the same time. Um so we'll go ahead and start tonight um by approving our prioritized agenda and proposed time allocations. >> Madam President, this is board member Tyler. I'll make a motion to approve the prioritized agenda and proposed time allocation. >> Board member Jeff Morgan. I second. >> Okay, we have a motion and a second. And all in favor? >> I. >> Any opposed? Okay, motion carries. We do not have any public comment. We didn't have any online either, right? We don't have any public comment tonight. So, we will go through that and we'll now go to the consent to approve the consent. Madame President, this is board member Tyler. I'll make a motion to approve the consent agenda. >>
003We're member Jeff Morgan. I second. >> A motion and a second. All in favor? >> I. Any opposed? Okay. Motion carries. All right. We're now to our business portion. Um so we just came out just just kind of putting out there. We just came out of an executive session where we had the opportunity to talk about um a lot of these items. And so as we go through them tonight, we'll try to recap some of those discussions. Um, but we will have more documentation that will come up um online on the Ranch Public Schools site so that everyone can see um a lot of the information that we're talking about tonight. Since we were just talking about in executive session, it's hard to get all those documents out to everyone tonight. Um, but we're going
004to do our best to try to give some information about those things as we go through them. Um, we do have on uh with us tonight in case we do have questions. um Kathy Shonfelder who and I'm not sure if Steve's on with us. Hi Kathy. Um from Ray and Associates um they've been so instrumental in helping us to work through a lot of these items tonight. And so if we do have questions, we can definitely um ask ask Kathy as we go forward. So sorry Kathy, I don't know if I know you're planning to just listen and I just you know threw you on. >> That's okay. I'm fine. >> I think we'll be good. just in case we do have more questions. So, let's go go ahead to our first item. So, this
005item is to consider the approval of the timeline of events for hiring the new superintendent. And so, we're going to go ahead I was going to allow um Jessica Tyler, she's going to kind of go through some of these and then if we need more help, we have Kathy, like I said, and Lauren Hatch is here as well who can kind of go through some of these um items. Go ahead, Jessica. >> Absolutely. Thank you, Madam President. So essentially we went through a five-stage suggested timeline. We will be making some minor tweaks to that timeline like board president Gobra said and once that's finalized we will be able to post it so that it's open to the general and available to the general public. But essentially stage one of that timeline includes us consulting our
006consulting meeting tonight uh beginning to prepare our district promotional fire uh that will be posted and then being able to also begin the development of our stakeholder um schedule for our input meetings. Those will occur on October 15th through the 16th. That's where we will get input from all of our stakeholders from the community, staff, students, etc. Our stage two timeline will include an online survey being posted that is set to be live again for all those stakeholders to complete that timeline from October 6th through October 19th. We will conduct meetings with constituent and stakeholder group representatives. That will be done both in person and virtually um on October 15th and 16th. October 19th again will be the deadline for survey input from constituents. This will include things such as gathering the traits or qualities
007that we want in our next superintendent. And then on the 20th, we will be re uh meeting as a board to review the results of those qualities, going over those survey results with Ry and Associates. Stage three will include an email promotional fire and online application available to have our candidate search with the deadline for the application being November 23rd. Stage four would include us being able to finalize questions and the interview procedures for the top tier candidates for that first round of interviews. We're looking to hold those first round of interviews the week of December the 9th. Following that, we will determine final candidates, hoping to or the plan would be to interview those final finalists the week of December the 12th and then finalizing and having a release or naming the candidate uh
008following that a week or so later. So again, to have the process wrapped up prior to the Christmas break. So essentially that includes the timeline that we have um set forth for us. Of course subject to to change if we were to have any hiccups however the board feels comfortable that we would be able to stick to that timeline working with Rain Associates. >> Perfect. Does anyone have any more questions or anything on that? Kathy, do we feel like we we got that our gest of that pretty well? Thank you. >> Y >> thank you. Thank you so much. Okay. So with that for tonight, we can go ahead and go for a motion on um on our timeline. >> Madam President, I would like to make a motion to approve the timeline of events
009for the hiring of the new superintendent. >> Board movement Jeff Morgan. A second. We have a motion by Jessica Tyler and a second by Jeff Morgan. All in favor? >> I. Any opposed? Motion carries. 5-0. Okay. Our next is to um consider the approval of a salary range for our new superintendent. Um, we can go ahead and even go on on to a motion on that one. >> Yes, Madam President. This is board member Tyler. I'd like to make a motion to approve the salary range for the new superintendent to be from 245,000 to 265,000. >> Board member Jeff Morgan. I second. >> And we have a motion and a second. And all in favor? >> I. >> Any opposed? Okay. Motion carries 5. Okay, our next is to consider the approval of advertising strategy
010um for our new superintendent position. I once again asked Jessica Tyler just to give us um to go over the a little bit of what's in those packages um that we're looking at. Yes, absolutely. Um it's important to the board that we do advertise this to our diverse communities. So we are going to pick um several options that were available to us. Essentially it's going to include two packages which was package A and C. It was what was proposed to us from Ray and Associates. Uh those will include advertising with entities such as AASA job bulletin and website. Ray and Associates will also advertise it uh with the National Association of School Superintendent, the National Alliance of Black School Educators, the Association of Latino Administrators and Superintendent. um superintendents, I'm sorry, as well as our
011Native American communities. >> Board member Jeff Morgan. I second. >> No, was that was that a motion? That wasn't an actually a motion, but yeah. Did I miss anything? Did anybody No, you're good. >> You've been so good. >> But I would I'm happy to make a motion. Um, I would like to make a motion to approve the advertising strategy for our new superintendent position to include package A and C as described earlier. >> Jeff Morgan, I second. >> And you look at me like, hey Jeff, you want to second this. That's the reason why I have a motion and a second. And all in favor on this. >> Any opposed? Okay. All right, our last item for the evening is to consider the approval of position description for new superintendent. And I think we
012have Lauren Hatch on here to go ahead and and do this one for us tonight. >> Thank you, Madam President. >> Thank you, M. Thank you, Madam President, members of the board. Um, I am Lauren Hatch. Um and uh I I'm here to talk about the position description that was put together by staff and uh we did some consultation with the board including in our last meeting. Um I think the only change that we have here is in the minimum qualifications that um that uh an uh a candidate needs to be eligible to obtain a New Mexico administrative uh license for a superintendent. Uh some of the other qualifications would be a master's degree in education, educational leadership or related fields. uh but a doctor a doctorate would be strongly preferred and a willingness to
013permanently reside within the boundaries of the Rio Rancho public schools district. Happy to answer any questions. If the board approves um this job description, we'll we'll post it, make it available. >> Okay. Have any questions from the board or any other comments on the on this one? Anything else from Go ahead. I I I think um just a discussion are we going to leave willingness to permanently reside or must reside in the rearancho public school district. Um because we can legally do that, right? Yeah. That I think that's the only thing that I think we should discuss. >> They did that for me. >> Yeah. Must must recite. Do would that be acceptable by >> Yes, I could. >> Would I make a motion or >> So So we're looking at the one that right
014now we currently have willingness to permanently reside. And so you're I just want to clarify. You're saying we should change that to must permanently reside. Is that what I'm understanding? Is that the right language for it? >> Must reside. >> Yeah, probably must reside because permanently makes it sound like they will never be able to leave here after. >> Must reside without boundaries. wanted to stay here like you guys are no crying >> we're like sorry you can never leave okay so so that makes sense so with that change any other things that we saw that needs to be that needs to be changed on here okay >> you could just move it with those changes >> okay >> thank you >> we can go to a motion then on this one >> madam president
015this is board member Tyler I'll make a motion to approve the position description for the new superintendent based on the changes discussed >> movement Morgan, a second. >> Okay, we have a motion and a second. All in favor? >> I. >> Any opposed? Okay, motion carries. 5-0. >> Um, so like I said though, we were able to move through those items very um quickly. These are items that we have just had a many discussions on and um it took us some time to go over these things. And so our hope is to have and maybe in the next I'm going to ask actually Kathy from Rain Associates. Would we be able to get a document that we could put up onto our website with those timelines? Is that something that we could maybe get in
016the next week? Maybe. >> Oh yeah, you'll have it by Monday. >> Okay. So by Monday and so maybe um the district if the district could get that up onto the Ranch Public Schools website so that the community can see that a little bit more clear. >> Okay. >> Um Madam President, one other suggestion. I don't know if it's appropriate. Uh, so Warren might want to chime in, but as far as our advanced planning, I know we usually keep those to just meetings of the board, but it might be helpful to start including uh major events that we're having along with the superintendent search in that advanced planning as just another reference point. Um, and then that way we're sure to discuss that at each of our meetings. >> Yeah, that'll be perfect. Okay, we
017can do that. Okay, anything else on those items as I go over to So, as far as advanced planning, we just added a lot to our advanced planning. Um, We do have um fall break coming up um and some audit committee meetings. Our regular next regular board meeting will be on the 13th and the 27th. You did just receive in your email um the NMSBA conference that will be at the beginning of December. For those who'd like to attend, please let JC know. Um though we will have a meeting kind of sitting right in the middle of that as well as we go through this process. So there's any other questions or anything else? Okay. Um our meeting for tonight is adjourned. Thank you everyone. >> Okay, I think I'm