00130 seconds. 12 11 10 9 8 >> Good evening. The Rancho Public Schools Board of Education meeting for Monday, September 8th, 2025 is now called to order. And if all would please arise for the pledge of allegiance, for Secretary Jessica Tyler. >> I pledge allegiance >> to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> JC, can you do a roll call for us, please? President, >> present. >> Vice President Morgan, >> present. >> Secretary Tyler, >> board member Tiff, >> present. >> Board member Miller, >> present. >> We have a form. >> Okay. Thank you so much. We'd like to welcome everyone out to our board room tonight. It is so fun to have so
002many faces here with us. And there was just so much happiness that was happening in the boardroom, which is delightful. Um, we do want to apologize for being a little late. We are having we are still currently having technical difficulties with our live stream. Um so we're going to go ahead and start through our meeting, but please be aware there's a chance that we will be doing a recess um in just a bit to to check out those um difficulties that we are still experiencing. Due to um laws here in the state of New Mexico, we have to be able to broadcast our meeting live as it's happening. And so if we're unable to do those things then we need to we may need to cut our meeting short tonight. Um so with that I
003would like to introduce um Dr. Visu Cleveland and she will start out with some comments. >> Thank you all for being here and uh we apologize for the delay and we appreciate your patience. We have some wonderful commendations this evening. Uh Jay Reer will be presenting the special education staff members of the year uh during this this board meeting. These individuals have all gone above and beyond in working with children with disabilities for every school site uh and also um in all of our major special education programs. It's a pleasure to recognize all of them for their successes in our classrooms and schools. and many of our principles are also in attendance to support the staff members from their individual campuses. Our commendations are uh Robin Brownwell, Tiffany Felman, Erin Konitki, uh Rebecca Sevdra, Marley
004Couch, Eric Sanchez, Rebecca Kalenburgger, Carla Travis, Jennifer Koka, Lisa Romero, Amber Ratu, Aime Kush, Sher Smith, Leticia Romero, Lisa McCartney, Brenda Garduno, Erica Black, Marilyn Johnson, Mary Scallan, and Glendine Grant, Christine Phelps, Jordan Lights, and Eileen Miato. Uh we welcome all of you and your your principles and other family members who may be here this evening. And certainly we will have some other additional information when commendations are presented. We have a second reading for policy 1022. Michelle Havl, our executive director of student services, will present a proposed policy uh change on reporting student abuse of alcohol or drugs. This will be a second reading. Therefore, the board will be asked to act on the agenda item this evening. That means that the board saw this two weeks ago, had an opportunity to read it again,
005to ask questions, to ask for additional information. New Mexico law requires that school district employees who know or in good faith suspect a student of using or abusing alcohol or drugs is responsible for reporting this information and cooperating with the school administration. This includes during school hours, during school events, and outside of school events. School employees are not responsible for investigations. Investigations are conducted by trained school administrators as they look into those allegations. This is a professional duty and responsibility. It's also a moral and ethical one. And so if we suspect that children are being abused or we suspect that children are um having serious problems with substance abuse, we have an obligation to report it. And the legislature made that a requirement, but they also gave protections that as long as it was done
006in good faith, uh there could not be any repercussions to the individuals who report it. We have the preventative maintenance plan for 2025 2026. Patrick Martinez, our executive director for facilities, will be presenting the preventative maintenance plan for the board for your consideration. This plan covers the work for maintenance, grounds, and custodial service teams. This plan is really an important tool to asssure that the district's assets encourage, promote um the assets encourage, promote and maximize safe, functional and durable learning environments. Facilities speak a lot to how much we value people, how much we value students, and how much we value the learning process. The purpose is to asssure that the Rio Rancho public school operations are running efficiently and that it will maximize our expenditures as well as extend the life uh of the building
007systems and equipment. And we all know if you don't take care of what you have in the end, you will spend even more uh trying to remediate problems that develop because you did not do that preventative maintenance on facilities. So, we have a good plan for the board. The board's been presented with that plan and we'll answer any questions that you may have this evening. We also have a memo of understanding between Rio Rancho public schools and the Rockway family foundation. This agenda item will be presented by Dr. Kurt Schmidt who is our executive director of fine arts. The foundation is a 501c3 nonprofit organization and its uh headquarters are in Colorado. Thisou is a continuation of previous agreements with the Rockley Family Foundation and it has been beneficial to the district and our students
008and families. This is a somewhat unusual agreement and it involves both the loan and sale of pianos. We are very appreciative of having this unique opportunity available in our community. We also have a proposed Santa Fe Opera and Rio Rancho public schools agreement. Um, this item will also be presented by Dr. Schmidt and it is an example of another long-standing agreement that provides just amazing benefits to our students. This agreement is between the district and the Santa Fe Opera. The agreement provides students in our schools with special opportunities to learn through different art forms such as dance, theater, music, poetry, visual arts, or media arts. and kind of a precursor to uh what we are doing this year at uh Enchanted Hills and San Diego Vista. Um with with the arts instruction is provided by
009teaching artists who are affiliated with the Santa Fe Opera and are supported by uh our own Rio Rancho public school program coordinators. I would add that they have to meet all of the safety requirements before they uh come onto our campus and work with our students. We have a call for legislative resolutions. The board is asked to consider submitting uh our district's um resolutions to the New Mexico School Board Association for the 2026 legislative session. These resolutions have the potential to be included in the school board's uh legislative platform as well as in strategic initiatives for the 2026 legislative session. This year, local boards were asked to avoid submitting items that are included already in the New Mexico School Board Association legislative platform. So, you may say, well, why isn't that in there? We that's
010a really high priority. Uh, you probably will find that's already included in the schoolboard's platform. And again, we were asked not to resubmit them if they were already there. You can find that information uh on the New Mexico Schoolboard Association uh website. and Lauren Hatch, our chief legal counsel, will be presenting this agenda item this evening. And here are the resolutions, and we will talk about them um one by one uh when we get to that uh part of the agenda, but they are support for career technical education uh both for staff and for staff salaries and for equipment and refurbishing things that we have over time. funding for adequate buses. Um I think you all know that our kind of crazy schedules that we have especially for elementary is due to the fact that
011we do not have sufficient buses for all of our elementary schools to operate on one tier. We asked year after year really you know really push that we need those buses. the last time we had a consultant come in. So, we were short about 27 buses in the district and that's what necessitates that extra uh cycle um extra tier for student transportation. I think uh Albuquerque and Rear Ranch are the only districts that have that challenge and we would like to see that eliminated for our district but for any others uh they do not have sufficient school buses. We uh also have one related to teach teacher lensure advancement uh additional funding for special education positions and that's geared toward primarily uh the highest working with the highest need students and teachers who have spec
012uh specific um challenges with regards to very high need children require extra knowledge and skills and um are just honestly very difficult positions sometimes to fill and we so apprei appreciative of the people we have. Uh we would also like to be able to recruit more but we would like to see uh increased compensation in uh in some of those programs. We would like to have an increase in uh capital improvement an improvement in capital outlay funding and uh funding for cyber security and computer refresh. We live and die by our computer system. You see tonight we live and die tonight by this particular um system. Everything is is automated. Everything requires um a very high level of of security. And we need to be sure that we can protect our district, our district's information,
013our day-to-day operations. And uh several of our districts in New Mexico have had really disastrous experiences when their um data has been breached and very confidential information has been um that has been given out. And so we've been very lucky and lucky is the wrong word. We have a really strong team here that works to protect our district and it's uh but we do need additional funding to continue to stay ahead of uh those those folks who want to somehow get into our system and um make um um inappropriate uses of our our data. And then another that we're really facing um and we've had some conversations recently with Terry Meyer and with Scott Leman. Many of our computers are aging out now in very large numbers and we're going to have to do a
014major refresh at some point with our Chromebooks. And so that's going to be very expensive, probably5 to six million dollars. And we would love to see the state um step up and and help with that refresh process. And that is not just true of the Rancho, that is true of almost every district of New Mexico. And you know, we we work to get computers initially purchased, but the ongoing cost is how do we continue to keep them updated and how do we ensure that when the time comes, we can replace them once needed. Probably wouldn't do that all at once, but we need a a cycle and a plan to do that. And then the last is improved insurance coverage for school districts. We have a couple of areas right now where the the state
015is backing off coverage uh in in certain areas and we would like to see that reconsidered. But in some of the cases particularly related to student abuse u mistreatment um that the coverage that the district might have to make up could be up to $2 million. And so, um, we really feel that's what insurance is for, and the state should cover that to protect our school districts. >> Okay. You have any other questions or comments? Any questions from anyone? >> Okay. Thank you. >> Great. Thank you, Dr. Cleveland. Um, as we move forward, we just all need to make sure we're really talking into our microphones um just so that we can get the sound across um on our live feed. Um, so we'll now go to approve the prioritized agenda and the proposed time
016allocations. Madam President, this is board member Tyler. I'll make a motion to approve the prioritized agenda and proposed time allocations. >> Board member Jeff Morgan. I second. >> Okay, we have a motion and a second. All in favor? >> I. >> Any opposed? Okay, motion carries. All right, we're now to our commendations, which we're excited about. And so we'd like to invite Jared Reer to come up. So these are our 2024 2025 special education staff members of the year. Jerry Reer, our executive director of special services will be presenting. >> Thank you. President Galbreth, Dr. Cleveland, members of the board. During the 2425 school year, the real rancher public schools special services department launched new tradition to recognize the outstanding dedication, expertise, and compassion of our special education professionals. These individuals go above and beyond
017to ensure that every student receives the support, encouragement, and opportunities they need to exceed. Their work requires not only specialized knowledge, but also extraordinary patience, creativity, and a deep commitment to equity and inclusion. It is with great pride that we present to the real Rancho Board of Education the inaugural special education staff member of the year recipients from each school honoring their exceptional service and the positive impact they have made in the lives of our students, families, and school communities. Thank you to the the support of the principles, assistant principles, special education instructional leaders, their colleagues, and their families um for being here tonight. It is my privilege to invite up our very first um special education staff member of the year. Um extraordinary individuals whose dedication, compassion, and skills have touched lives of students,
018families, and colleagues across the district. So, at this time, can we bring up our staff um from Sello Zul Elementary, Robin Granell, [Applause] Du Cleveland High School, Tiffany Feldman, [Applause] Kim Still Elementary, Erin Kinski. Sorry, everyone. our desert programs. Rebecca Seed from Hills Elementary School. Mayor Lee Couch, [Applause] Eagle Ridge Middle School. Eric Sanchez, [Applause] Bernie Stapleton Elementary School. Rebecca Kalenberg, Independence High School. Carla Chavez, Joe Harris Elementary School. Jennifer Copa Middle School. Lisa Romero. [Applause] Maggie Maggie Cordova Elementary School. Amber Reto [Applause] MLK Junior Elementary School. Jamie Kush, Mountain View Middle School. Sherry Smith, [Applause] Costa, Costa del Soul Elementary School, Laticia Romero, [Applause] New Rancho Elementary School. Lisa McCartney, [Applause] Real Rancho High School. Brenda Gardinho, [Applause] Real Rancho Cyber Academy. Mary Scowland, Shining Stars Preschool, Glenn Dean Grant, [Applause] San Diego Vista
019Elementary School. Christine Phelps, Mr. Grand Mr. Grande Elementary School, Jordan Lights, [Applause] and the Tamara Wheeler social communication programs. Eileen Yetto, did I accidentally miss anybody or skip over anybody time? Okay, great. Thank you all so much for being here tonight. I'm g turn it over to the board. >> Okay, sorry you're all l be now facing the wrong way. That's okay if you don't want to go all the way since the live feed is then going to get your website. But um I just want to say thank you so much for all that you do. It's fun to see all of your faces. A lot of the names I know, many of you I do know as I've seen in the um just throughout the district and doing all the work that you do.
020Um these services, my kids have used these services and they're so important um to our school district and we couldn't do it with without you. And so, thank you so much for coming in and being a part. Like I said before the meeting, it was just like joy in the boardroom as everyone was was talking. And I that's truly part of what you do as you work through your schools is you help to bring that joy to some hard things that that you have to work through. So thank you so much for being here. I want Dr. Cleveland to be able to say a few words and then be on the board. >> Well again congratulations and and thank you. You know, it's over been here a long time and one of the things I've
021watched is the number of students, the percentage of special ed has grown every single year. And that maybe even more importantly, the complexity of the job that you face has become harder every single year. And so we appreciate the time and effort that you put in to meeting the needs of some of our most difficult and most vulnerable children. Uh because without you, they they don't have much of a future in many cases. And so they are so dependent upon the support and the love and care that you give them. And so we want to thank you all of you for the really great job you do and for the the really important task that you you see through every single day. Thank you. Thank you for being here and uh thank you for giving
022us a chance to to tell you how much we appreciate the work that you do. >> Thank you. Thank you. Anyone from the board? Gary, would you like to add anything? I would I would um like to um have you close your eyes if you don't mind and think about that most challenging kid that you have every day. And let me just say that that kid right now is saying thank you. Please keep showing up for me each and every day. You truly have gone above and beyond. God bless you for what you do. Thank you very much. I just want to say congratulations and thank you for all that you do. And just remember this. With you, they have a chance. With you, they have a possibility. With you, they have an opportunity. Again,
023thank you so much. Appreciate your time. >> Thanks, Jesse. >> Let make sure I get close enough here. Yes. I want to extend my appreciation to each of you for the work that you do for our students and their families and um working with staffs in your schools and across the district so and actually the community too so we can better understand the needs that you have to help the students that you do. So please keep doing what you're doing and we're so very proud of you. Thank you very much >> Jessica. >> Yeah, congratulations on being the inaugural class. Thank you, Jerry, for taking the time to recognize them. You guys most certainly deserve it. You have tough work every single day and like the rest of the board has said, it doesn't go
024unnoticed and our students are extremely grateful as we are. Um, so thank you for everything you do and congratulations on the recognition. >> Thank you. [Applause] come down since there's so many. Maybe just squish in. And I was hoping to come down, but I think we'll just have to be the lingering heads over you. >> Move forward. >> And I even have to take a [Laughter] Can you get everyone? [Laughter] [Applause] Thanks for being here. I'm so grateful that we have so many principles here too just supporting our um our staff. So, thank you everyone for being in here tonight. I'm going to triple check on our equipment. We're still we're going to keep moving. Okay, sounds good. All right. Actually, might just wait a second just to give a moment for the If you
025would like to step out, we'll give you a moment to be able to do that. [Music] Okay, we're going to go ahead and get started. I kind of miss all of the people that are here. But we'll go ahead and get back to our meeting and we'll start with our public comment. So for tonight, we do not have any in-person public comment uh for the evening. We did receive one public comment from our online porn, which I will just summarize. Um, so our online public comment core, we have uh Thomas Grubbish and he has concerns with the neighborhood Cleveland Heights that is next to Cleveland High School and that there's many students that are parking in that neighborhood and um asking for some help on a way that we could remedy this situation um so
026that we can have a positive relationship with the neighborhood that's there. So, a Cleveland Heights neighborhood and Cleveland High School. That is all of our public comment for tonight. And of course, I when they come in through the online form, I just summarize them. So, if any individuals do want to give public comment, they're always welcome to come in and have their own voice heard um here in the boardroom. If you wish to do that, you just need to sign up before the meeting starts. Um and you can do that. Jaci, is it right? Do we pull that right as the meeting? >> Right at 5:30. So, okay. Our next item is to um approve the consent agenda. >> Madam President, this is board member Tyler. I'll make a motion to approve the consent agenda.
027>> Board member Jeff Morgan. A second. >> Okay. Motion in a second. All in favor? >> Any opposed? Motion carries. And we'll now go into the business portion of our meeting for tonight. Um, and once again, just that reminder to keep that microphone closed so that they can hear us online as we go through these items. Our first business item will be our second reading of policy 1022, reporting student abuse of alcohol and drugs. We have Michelle Havl, our executive director of student services to present this and along perhaps with Maria if she is needed. I think I see her. Okay, so go ahead. Oh, she is here. Mariah Akenringer, our director of student services as well. >> Good evening, President Galbra, Dr. Cleveland, and members of the board. This is our second reading for
028policy 10:22 and the revisions recommended um about two weeks ago. Um just to note um we will summarize the key points from this um policy update and then if there are any questions, we'll stand for those here at the end. One of the notable changes from the first reading to now, we did update the name of the policy based on the board recommendation to now re reporting student use of prohibited legal substances, elic elicit drugs, and mood altering substances. And additionally, just to highlight again the key points of the second reading, um our goal is to align with our drug-free workplace policy verbiage and definitions based on NMPED requirements. So instead of reading just um use and abuse of drugs and alcohol, it does incorporate that definition of the use of prohibited legal substances, elicit
029drugs and mood altering substances and that is throughout the policy. We've also noted um the emphasis with timely reporting being removed to exchange for immediate reporting. And we've also placed an emphasis on ensuring that supervision in the interim between suspected uh substance abuse and reporting to either the school administrator as the first priority if unavailable to security. So those are the the two main pieces is that immediate reporting is suspected on campus regarding a school sponsored event or activity and then again that there's guaranteed supervision between the time that we suspect the student is under the influence and being able to report to admin security or combination of both. Um again the updates are to remain student focused on safety and also to ensure that we're able to connect students not only with safety and
030disciplinary measures but also connecting to resources when appropriate. We'll stand for questions. U Dr. Cler, did you want to add anything as we go? >> I I think I covered most of it uh previously. I I just really want to emphasize that all staff has a legal, moral, ethical, and you know, and particularly now legal responsibility to report uh student u drug abuse or if it's strongly suspected to turn that over to school administration and they will take it from there and investigate it thoroughly. We we really need to help students who have those kinds of issues and and looking the other way is not the kind thing or smart thing to do. Um and and it's the same for um if we have seen abuse of children or suspect abuse, we have a responsibility
031to report that as well. And so we need to do the right thing. And so this policy and this change um just um really emphasizes that if you see it's the old saying, if you see something, say something. And yeah, you absolutely must as a professional. And that not just teachers, I want to stress that not just teachers, any school employee who makes that observation or who has knowledge or uh that information has been reported to them. >> Thank you. And I liked how you talked about, you know, we're not doing anyone any favors by not reporting these things. um my family works in the medical field and it's amazing how many young people are coming in and their livers are no longer working and those sort of things and so I think this is
032an important one and as teachers sometimes you know you're trying to be friends with with your students and that's not helping that's not helping our students. So I think this is a great policy and so I am grateful that we are able to pass this questions from the board. Um Gary Trip any questions? Morgan, can I have a question? Any questions from anyone? >> My only question, and it's probably for Lauren, is because of the name of the old policy is reflected on the agenda, when I make the motion to approve it, should I reflect the new name of the policy, the old one. Gotcha. Thank you. >> Okay. So, with that, we can go for a motion. >> Okay. This is board member Tyler and we'll make a motion to approve policy 1022 reporting
033student of use of alcohol or drugs. >> Board member Jeff Morgan. A second. >> Motion and a second. And all in favor? >> I. Any opposed? Motion carries 5. >> Thank you. We appreciate this. And I just want to make that reminder this is our second reading of this policy and so there was more discussion last meeting on this one. Okay. Our next is to consider the approval of the 2025 2026 preventive maintenance plan and we have Patrick Martinez our executive director of facilities who will be presenting. >> All right. Good evening uh President Al Garez, Dr. Cleveland and members of the board here to present the 2526 prevented maintenance plan. Um, and so I'll go through this uh uh not quickly, but I'll kind of highlight some of the areas uh really that we
034update every year and some of the and uh and then go over some of the new things. But um it it's very similar to previous years, the framework. Anyway, you know, start with our uh if you go to the next page, we have our introduction, which really states the uh sorry, the next page. Um we have our uh district mission statement, our purpose, um which kind of goes over the objectives really, how how we put this together, um how we update it, um and then one thing I'd like to highlight, if we can go to page five, um is is looking at our maintenance goals. And so really the goal of this overall, right, is is is similar to what Dr. Cleveland said earlier is to really look at our facilities and how can we
035be proactive instead of reactive and what strategies can we um can we take to to make sure that we're maintaining our facilities and and you know not letting them go by the wayside. Um so if you look at on page 5C our performance goals um one of the things that uh actually I'm going to jump around a little bit. I'd like to go first with our previous goals which is is section D um which uh we talked about the two goals that we did this past year and one of the big ones was a fire safety audit. Um one of the things that we've noticed is our fire systems uh really need to be maintained and what we've and what we found is that uh when we go to up to to maintain them or
036if we have someone come in and look at them they're uh that there's a lot of data that's actually in them. So, what we've done is we've been able to um download that data and store it at the district office. That way, if we were to have a crash or anything like that, we can update it. And so, that was one of the big things we did. And on top of that, obviously, we we do a yearly round of of audits to make sure all of our fire safety systems are are functioning properly. And then another one that we had accomplished last year was outdoor lighting. And looking at our outdoor lighting, um we were able to add all of our schools to our BAS system, which is our building automation system. And so one
037of the things that we found is a lot of our outdoor lighting systems run on time clocks and and getting them under our um our building management system is is really useful for not only setting schedules but when we get into FUAs making sure that uh we can manage the the lighting exterior lighting for events and then in the event something goes wrong it's something that we can actually uh work on remotely. We don't have to actually show up to the site to turn them on. We can we can monitor that. So that was one of the big accomplishments um on that end. And then on top of that with being able to set that, you know, it just helps with energy efficiency as well. So one of the new goals for the upcoming year
038um is is to continue on the safety side and just conducting comprehensive safety inspection uh but this time with all of our mechanical rooms. Uh we find a lot of times our mechanical rooms are are some of the areas that are neglected um both with not just pest management but storage. Uh people tend to use them for storage. Um and what that does is that that creates just a bigger maintenance issue for um sometimes we have backflows, water heaters, things like that in those major mechanical rooms. So really just making sure we we're doing inspections, quarterly PMS um and those types of things. Um and then another big one, and this is really something that we've been working on over the past few years, is just preventative maintenance for HVAC. That's one of the hardest
039things that we deal with um is is the HVAC. And so just making sure that we're taking every opportunity to not only uh just maintain but audit how we maintain the HVACs. And so checklist, preventative maintenance checklist, uh making sure that we're following all national standards. So we're going to be adopting the Ashray, the ACCA standards, which is a checklist of about 180 tasks. Um and really what that does is that helps us to um not not to be reactive, especially when school starts. We always find that there's a lot of issues when school starts. they start ramping up, but being able to do some standards of operation over the summer that really helped to prepare for that. Um, so that's one of the big things that we're going to be looking at for the
040upcoming year. Um, and then as you move through it, uh, we go through our organizational chart, which has stayed somewhat the same. One of the major changes that we've made is we've taken our warehouse, um, out of it used to be under our grounds, but we've kind of made it its own sub department. um they've really ramped up a lot of the work that they do with curriculum and and and a lot of the things that they provide for the district. And so we felt that having them uh you know kind of act as their own sub department would be best. And then with our grounds department um taking it out of there because one of the uh biggest things is our grounds and and the lack of staff and so they can really focus
041on some of those maintenance issues we have on the ground side. Um, as we move through, we go through a lot of our of just our maintenance procedures. I won't bore you guys with a lot of that. It's very similar. It's very similar to last year. Um, how we do work orders, um, how we uh, acquisitions of supplies. Um, but one of the new things that we've done, if you go to page 13, um, is we've added a staff development and maintenance safety. And so really the purpose uh, of this is to really enhance the knowledge of of our of our staff. um and not only with really ramping up our our preventative maintenance um checklists and things like that, but also providing um training. So, one of the things that we with our with
042our limited staff, we rely a lot on contractors, but also we'd like to start empowering our maintenance uh staff to have the knowledge and the necessary training to maintain the the systems that we have in place. So, that's one of the big things we're going to be working on. And with that it comes safety. Making sure they understand safety around some of the systems that we maintain. Um and part of that is uh is specifically with HVAC and this kind of goes back to uh our goals for the year is really looking at HVAC and monitoring it even weekly. So we found that you know one week things are working fine and the next week we have an issue. So we're going to we've started already doing weekly meetings just to make sure that we're
043on top of it. We do have some schools that unfortunately and they're on the bond to get replaced, but we really have to make sure that we're watching them weekly to make sure if something goes down that we're on top of it and getting it taken care of that way the students are. Um, and the last part of it is really going over um the appendices which are very similar to last time. And again, uh, last year we implemented, if you go to appendix G, uh, we implemented this matrix that we've used to really just manage, uh, and audit our work orders and making sure that we're allocating resources appropriately. So, we still utilize that very much to make sure that if if we have a staff member who maybe is a little bit lower
044on on work orders, we can reallocate to them. And one of the new things that we've done this year and and I'd like to come back at some point and really go over the energy management side that we've gone into, but one of the things that we've implemented so far is we work with a company of Mountain Vector Energy to uh implement a software that helps us to track um not only track our our utility usage. Um but the city of Rio Rancho has uh gone through and installed smart meters on all the water. So they've done that and so we were able to piggyback on that and actually start getting real-time data from water. And so what you see on appendix H is really that's a it's a snippet of a graph that we
045get on a weekly basis that shows water leaks. And so it'll notify us as soon as there's a water leak and it's in real time. And what's nice about it is it gives us information on whether it's an irrigation meter or a domestic meter and an auto and an email is automatically sent out to the respective department. So if it's a domestic, our maintenance team will get an email immediately or if it's an irrigation our grounds team will get that. Um, and so what it does, it just really helps us to stay on top of those water leaks to really conserve uh to help us conserve water. We don't have to wait for the city to send us a notice to say, "Hey, you probably have a leak because your bill has gone up, you
046know, a certain percentage." We can see this real time and we get it on a weekly basis. Um, those are the major changes for this year. So, with that, I'll stand for questions. >> All right. Thank you for that. And I love that water leakage because then we also don't flood a school out and Yes. Yeah. >> Great. Hopefully as we look at some of those things. Dr. Clinton, do you want to add anything to the report for me? >> I I would just add uh thank you for the plan. It's very comprehensive and I know a lot of time and effort went into it. And you know the the old saying you get what you inspect and not what you expect. And so having a a cycle of being um sure to inspect everything
047and having a systematic approach toward it um is certainly beneficial. So, thank you for your hard work and your leadership in with this plan and we believe it will make our operational area stronger. So, thank you. >> All right, we'll go to questions from the board. Um, do we have any questions? Gary Trip, any questions or comments? >> Um, yeah, I had three. >> Okay. Um I uh last year I I remember we we discussed there was a major pigeon problem at Vista Grande and there was a lot of weed build up around Sandia Vista. Um and then I noticed we went to contract services. So has that contract service assisted? I don't know. Or have we found an answer to any of those problems? How do you feel that's coming along? It it has
048and I can say I can say it's gotten better. I'm not saying it's perfect. I think one of the struggles that we have is um even the contracting companies that we have um under our on call contract struggle for staff. So that's one of the that's a struggle that we have no matter what. But what I can say is that it has gotten a lot better. We're able to send out kind of large numbers of these contractors out before school starts to take care of the needs um and do some of that stuff. But like I said, it's not perfect. um we are definitely having to move in that direction unfortunately and really rely on the contractors just due to the lack of staff. I can say though that we um because of the new
049negotiated agreement and the salary increase for um those maintenance staff. It has helped um with people interested in the positions. So we should be hiring three new grounds people and hopefully that you know that just gains traction on that side so we don't have to rely so much on contractors. Um, but I I do think that we have had a it's gotten better. >> And then I just have one last question that I think we we need to I don't know if we need to be more aware of or we need to put like a a goal setting, but with schools starting earlier and earlier and earlier every year, I think I think we need to have a comprehensive HVAC plan. uh not you know general I I I think it needs to be discussed
050a lot more uh just because of the fact that if that thing goes down but I know we I know there's use expenses but and I don't even know what exactly I'm asking for but I think we need to stay on top of HVAC in in this district this size. It's such a big big thing. So thank you. >> I agree. I agree 100% and that's kind of one of our focuses for this next year and we've kind of you know based on what happened last year we had a a major shutdown. Um but you know coming into this year we were really monitoring throughout the year. Um we're still trying to figure out our best way to not only conserve energy over the summer by bringing systems down but not causing an issue. Um
051which is kind of what happened last year. So, we're working through that, but I 100% agree that um just we're just going to keep building our um and building up how we monitor and maintain those systems. >> Thank you, >> Patrick. Do you by any chance and I don't know um how much we have put into HVAC over the last say three to five years? >> It's a great question. I I mean it's got to be over 30 million. it it's we've made a huge >> uh commitment to uh air conditioning our our classrooms but if you're in one that doesn't it doesn't really matter it's just miserable and so um we've made a lot of strides but I remember trip weren't there yet we're still having we still have some some some challenges but
052I think this year almost all of our schools started with air conditioning we have some very isolated problem areas but not uh huge ones like we have at some years. Progress is being made, but we're not there. Yeah. >> It is hard. I mean, we we're starting the school year out with 100 degree heat, you know, so it's it's hard to keep up with all those things. But thank you, Jeff Morgan. >> Don't have any questions, but just want to say thanks for all the work. I know this is a lot to do. So, thank you so much. Appreciate it. >> Thanks. If not, >> no questions. Just thank you very much. I had to recruit you and your staff and what you do. You have big job to do. Thank you so much. Thanks,
053Jessica. No questions. Thank you. >> Okay. Thank you. >> So, I'll make a motion to approve the 2025 2026 preventative maintenance plan. Second the motion. A motion by Jessica Tyler, second by board member Miller. And all in favor? >> Any opposed? Okay. Motion carries 5 Z. >> Thank you. >> Appreciate it. Our next is to consider the approval of the memorandum of understanding between public schools and the Rockley family foundation. K Dr. Kurt Schmidt, our executive director of fine arts will be presenting. >> Good evening, President Gworth board, Dr. Cleveland, excuse me. Um before since this is the first time I've stood before you um this uh this school year, I just want to remind you bring to your attention maybe both uh that this uh school year by proclamation of the governor is the
054uh is the uh year of arts in education. Uh it was proclamation signed presented last spring. Uh it was spearheaded by the New Mexico advisory council on art certification. Um this this is the same organization that spearheaded the effort to uh increase the multiplier for the fine arts education a couple years ago. I serve on that board and uh it's a celebration of the arts this year in in our schools and so I'll keep you up to date throughout the year. So it somewhat relates to what we're doing right now. So uh the Rockley Family Foundation is a um um is a as Dr. Clayton said a foundation based out of Colorado. Uh we've had this partnership since 2018. They in exchange for for allowing them to run a piano sale um uh in our
055facilities uh to raise money for the foundation, they they return an income gift um usually around the um uh totaling about $140,000 every year. And this they lease us both acoustic and electronic pianos for our schools uh which are in in addition to our current in our school inventory. Um one wonderful thing about the the uh partnership is that they update the equipment as as new technology um comes in or as the pianos get older. Uh this is especially important for electronic panels where where the technology changes rather rapidly. So um that's it in a nutshell. So I would say questions. >> Okay. Thank you. This is a great partnership. So any questions from the board? >> Any questions from the board? Dr. Clinton, did you want to add anything? >> Uh it it is
056a unique partnership and uh I just kind of wonder what led folks to create this foundation and it's been going on for a long time, extremely successful, but we're glad we're part of it and that we're a recipient and can benefit from it. So we thank the foundation and thank you for reaching out and making this connection for us. >> And I might I might add um this part the foundation has partnerships across the United States. I think I believe in every state university school district. >> That's incredible. Thank you. So we can go to a motion for >> member Jeff Morgan. I make a motion for the approval of a memorandum of understanding between Real Rancho Public Schools and Rockley Family Foundation Incorporated. >> Member Tyler. I'll second the motion. Motion by Jeff Morgan,
057second by Jessica Tyler. And all in favor? >> I opposed. >> Okay. Motion carries 5 Z. Um, our next item once again by Dr. Kurt Schmidt, our executive director of fine arts, is the approval of the agreement between the Santa Fe Opera Rest Public Schools. President Galbreth, members of the board, Dr. Cleveland, um this this uhou is for a partnership again, as you said, we've had for me many years. Um this partnership with the opera is their elto alto program, which is active learning through opera. So they provide teaching artists, as Dr. Cleveland said, to come in work with our students. Uh their student produced operas. So a teaching artist, two teaching artists, one with background in music, one with a background in drama. uh meet with our students uh and guide the students to
058produce their own music and their their own liberty for these mini operas. It's a uh processoriented program uh to in the creative process. However, it does have a culminating performance at the end of each semester. So, the um the it's free to all students. It's funded through fine arts education act money that we receive in the fall. This this is manifested in in every middle school as an afterchool club opera club where the kids can come in and work with the earnest teaching artists. In the spring it's offered through the safe program and u again thank you to student services we partner with them in this endeavor. um it's through the same program half the elementary schools every every other year participate or every year participate so um this year the we are focusing on
059Clint Delate Hills Maggie Cordville Martin Luther King Jr. Mr. Grande and uh Joe Harris um and so every other year we we do one half and do the other half. Um until the opening of Joe Harris it was an easy split five one year five the next. When Joe Harris opened it, it it was a little bit of a problem because we didn't have funding, nor did the opera have uh staffing to to include Joe Harris. Uh this year, we are able to do both. We are able to bring Joe Harrison into the rotation, which we're very happy about. Um and I believe that's it for questions. >> Okay. Thank you. I al I love the Santa Fe Opera, so I love that we have this one as well. any questions from the board or
060comments and comments from you Dr. Cleveland. >> It's another example of of the power partnerships and this has brought some wonderful opportunities to our students now for many years and uh it's it's kind of a precursor to the integrated arts programs that we're going to be doing this year at San Diego Vista and in Chennet Hills. So, we've seen it work on a limited basis and we think it's going to work very well um integrated into two elementary schools, but again, thank you for your your hard work and again, it just shows partnerships can really bring good things to to students and in this case, uh it has been financially just a tremendous um asset to our district. So, thank you for that for that effort. >> Thank you, >> Bo Jeff Morgan. I make
061a motion for the approval of agreement between the Santa Fe Opera and Rio Rancho public schools. >> Board member Tyler. I'll second motion in a second. All in favor? >> I oppose. Motion carries. >> Thank you. Thank you very much. >> Thank you. Okay. Our next is our resolutions. Um, so our resolutions, I think I'm trying to I think I'll announce them all and we can kind of just take them and work through them as a group and ask questions as we need to. So, um, we have resolution 25004, which is support for career technical education. Um, resolution 255, funding for adequate buses. Resolution 256, teacher lensure advancement. Um resolution 25007 uh additional funding for special education positions. Resol resolution 25008 increase in capital improvement funding. Resolution 25009 increase in funding for cyber security and
062computer refresh. Resolution 2510 comprehensive review of SG funding formula. And resolution 011 improve insurance coverage for school districts. Did I get through all of them? And so Ron Hatch, our chief legal counsel, will go through these with us and we can ask any additional questions. This was um items that we discussed or I was not here, but everyone discussed at the last board meeting and gave many comments on it. So hand the floor to you Lori Hatch. >> Thank you, Madam President, members of board, Dr. Cleveland. Um, yeah, we had a pretty detailed discussion last time and uh I took the comments that the board made and I uh I think I pretty much captured them all uh either in in different versions of ones that we produced in the past and I think I
063did two or three brand new ones. Um, I can go through them all or if there's just any questions or if there's changes you would like to see. I did speak with uh or I communicated with Joe Gillian from the New Mexico School Boards Association. He says it would be fine if we turn them in tomorrow. >> That would be good. >> Well, so everyone had an opportunity to review these. They were in our board documents. Do we have any questions or comments that we want to make? We can start. Um, well, let me just go to Dr. Clinton real quick. Do you have any comments before we go to questions and comments? >> No, really just to recapture the changes that you wanted I think is the most important and uh we think that
064I think that Lauren did that pretty >> but if there's any area that we didn't get, please let us know and we'll make that adjustment now. >> Okay. And so I'll just kind of go through everyone. It's okay if you don't have comments. That's okay. Gary Triff though, do you have anything that you >> I would I was just looking at them yesterday and I was looking at them and I didn't I didn't really see my comments captured. um like the two-tier bus, you know, districts that have more than two tiers. And um >> we actually I did put that in there. >> Okay. Uh and then instructional materials. I didn't see that one. I didn't know that was captured by the school boards last year and that's why it was omitted. So I was
065um I was trying to look for the comments I made, but when I looked at the minutes, our comments aren't reflected in the minutes. Was it by chance in the school boards? >> It might have been in the school board. >> But I'm looking for the two tier that's in the >> Yeah. Okay. So if you look at on the two-tier funding, if you look at resolution 25-005, funding for adequate school buses, you go down near the bottom, it's the second to the last paragraph, be it further resolved, uh that the state should enable all school district bus operations to provide to and from school transportation on no more than two tiers. >> Okay. I'm sorry. and focus funding on any district not able to to be able to meet that so that they can
066>> Thank you. >> be able to do that. >> Thank you. I didn't see that. >> There's a lot to go through. >> It's a lot of resolutions and a lot of a lot of words. So, okay. >> We thought perhaps it would be fewer resolutions, but we actually had the same number of resolutions as last year. >> I know. We're always trying to to bring them down, especially because because board member Trip sits on that committee. Who has to go through? You're still sitting on that committee. Is that correct? >> Yeah. >> Can you pull up number 10 for the SG? This This one includes instructional materials on it as well, Bar. Good. Yeah, we put instructional materials in 10 review. It's a second whereas >> and it's also in >> and then we
067also did the the school safety per pupil funding comment that you had in that same one >> and it's also just therefore be further resolved that consider increases the funding for instructional materials. >> No, I I didn't know that it would just review. I thought it was going to be a legislative action. So, I said I didn't >> I guess I didn't express it. I'm okay though. I mean, we're asking for a review of funding, right? And I thought that was kind of a thing that we do. So, I didn't accept it. >> Was that >> on the instructional materials? >> On the instructional material? >> No. um reviewing a comprehensive review of the SCG funding formula. >> Yeah, >> I believe is something that the recommendations made every year to the legislators. >> In
068that resolution, um the suggestion was that they take it up again like they did in 2008 where they did a comprehensive review and they actually used the organization AIRIR to do a study that was pretty pretty comprehensive. Um, and then we there's a few areas of funding where u that the SCG doesn't account for now, like it doesn't provide funding for uh security features like the ones that the district implements here. Um, it doesn't include funding specifically for social workers and and that's something I I think we would like to see. And then uh we're pretty consistently underfunded in instructional materials. Okay, Morgan, any questions or anything? Jessica or any questions on it? >> So, we can take these as a group. >> I think you can take them as a group. Just as long
069as it's clear what you're voting on. >> So, I'll make a motion. Okay. Madam President, this is board member Tyler. I'll make a motion to approve resolution support for career technical education 25005 funding for adequate buses 25006 teacher lensure advant advancement 25007 additional funding for special education positions 25008 increase in capital improvement funding 25009 increased funding for cyber security and computer refresh 25- 010 comprehensive review of SEG funding formula and 25-011 improve insurance coverage for school districts. >> We'll remember Jeff Martin. Okay. Do I have to go through all >> I was going to say uh uh >> okay let me finish this and I I'll ask you a question. >> A second. Thank you. >> Perfect. I do have >> we have a motion in a second and then we'll go for your question.
070Um all in favor of approving these >> I guess my question with as many as she read could somebody have can come in after she did five and then I pick up and take the next or does it have to be the same person? >> Um it could be done any way where it's clear what you're voting on. >> Okay. So it could have been two, it could have been five, it could have been all. The cleanest way to do it is one at a time. But >> okay, >> if if the vote is ultimately going to be that everybody supports it, then it's not. >> Okay, I wanted to give her a break. Number six, sound like she was gasping. >> It's a lot of reading. >> It's a lot of writing. [Music] >>
071Thank you. >> All right, I guess you clarify your question. Your question was like, could I have stopped reading six if you pick it up? I think the motion has to come from a singular person, but I could have made a motion for those four, you know, four and you could have done. >> Okay, good. Good. Thank you. >> So, that's good. Okay. Thank you so much. Appreciate it. >> Thank you all. >> We'll get those in to they just sent that reminder, I believe, today, the last couple days. Um on advanced planning, um so we have just really quick, we have that region meeting coming up. um that's going to be hosted by Albuquerque public schools. Um I don't know if anyone's had that opportunity to let JC know. I know I haven't. Is
072it too late to sign up? >> I haven't even gotten yet. >> Okay. So, >> correct. It's actually the 30th, not on the 30th. >> Yeah. Right. Right. Okay. >> You called and ask me about that. >> Oh, and I have it on both places. Okay. So, the 30th. >> So, it's the 30th. >> Yeah. Okay. So, that's the 30th. But if you do know at this time that you want to go, you can let JCI know. Um or you can let her know right after the meeting. Um other than that, just please refer I'm trying to just make sure there's nothing else. Just refer to your agenda for anything else. Any questions on advanced planning or any calendar items that anyone needs? >> Okay. Okay. So, our meeting is adjourned for tonight. Thank you
073everyone. >> And Jessica, Tyler, I have you need to sign a whole bunch of stuff. [Music] Get back. Yeah.