001[Music] Good evening everyone. Let us all stand for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. JC, you want to take a roll call, please? >> President Cal, Vice President Morgan, >> present. >> Secretary Tyler, >> present. >> Board member Trip, >> present. >> Member Miller, >> present. >> All right. Welcome to the Rio Rancho Public School Board meeting on this Monday, August the 25th, 2025. At this time, we will have introductory comments by Superintendent Dr. V. Sue Cleveland. >> Thank you all for being here this evening. [Music] >> Before this meeting, we had an audit committee meeting. Um the um um the the audit committee met with
002the contractor which is Beasley Mitchell and company and uh they just gave us a brief update on where they are in the audit uh how things were looking and how things were progressing. uh they told us that they should have more uh definitive information about two weeks from now and hope to have a report available to the audit committee and the second meeting in September. All that the committee discussed during that meeting were matters that were specifically related to the audit and um that audit is now underway. We have four representatives and u we have an opportunity to ask any questions that we might have regarding the audit. We have um uh some commendations this evening. The first is rearrange our fire and rescue. Um they collected backpacks and supplies for some of our students.
003We have a lot of students in this district who struggle to be able to purchase their school supplies and so we are really appreciative of this donation. You know, we also want to acknowledge the the time and the effort uh that goes into having a a drive. We know it takes a lot of time and effort and um time away from other things really makes a difference for kids and so we know you're really busy people and we just want to be able to thank you for all of the efforts uh that uh benefited our students. Michelle Havl who is our executive director of student services and Mariah Affranger director of student services will present this item. We also had a donation of supplies from Intel Corporation and uh we sincerely thank the Intel employees
004who did donate some backpacks and supplies to our students. These items were really needed we said and they can make a really big difference for some of our children and our families and Michelle and uh Mariah will also uh comment on on this commendation as well. We have a Sandaval County local DWI program. Uh the board is being asked this evening to consider approval of the DWI prevention and in intervention program and the LDWI. It's two separate items and both of these are cooperative effort between the district and Sandival County. Jessica Sanchez, the principal of Independence High School, will present the requests and will share some information with you this evening about how these efforts impact their campus and their students. Principal Sanchez will also share some information regarding the product um that the med
005media literacy class will produce for Sandaval County. and we appreciate the opportunity to be part of these two initiatives as well as many other collaborative efforts uh with Sandaval County. We have a policy reading this uh evening. It comes from some recent legislative action policy 1022. Michelle Havl will uh present a proposed policy on reporting student abuse of alcohol or drugs. New Mexico law requires that school district employees who know um who know or in good faith suspect a student is using uh or abusing alcohol or drugs is responsible for reporting this information and cooperating with the school administration. This includes events that occur during school hours, during school events such as extracurricular activities and even things outside of regular school events. School employees are not responsible for investigating these accusations. Uh all investigations are
006conducted by school administrators or HR staff. So um this is a change. You know, we've always had this in the past. It's never been state law. And I think the legislature wanted to make it very clear what those responsibilities were. And you know, not only with regards to drug abuse, alcohol abuse, anytime you see mistreatment of students or staff, um it is our responsibility as professionals to report those to the proper uh authority. And so this will be the first reading, which means that no action will be taken uh this evening. The board will have a chance to review the the policy and uh it will be brought back for reconsideration in two weeks. We have an invitation to bid. Um, and the title of it is New Mexico grown uh productions for national uh
007school lunch program meals. And uh this will be presented by Michael Madrid who is our chief procurement officer and director of finance. The board is being asked to consider uh awards to multiple qualified vendors for the supply of New Mexico grown agricultural products as part of our participation in the national school lunch program. Our students and our staff have greatly benefited from locally produced fresh fruits, vegetables, chile, mushrooms, and beef included in their meals. And this is also a really nice boost for New Mexico farmers and ranchers. it has opened up another avenue for them to be able to um to sell and uh uh and and show the the products that we have here within our own state. So, uh it's been kind of a win-win for everyone. Better food in our cafeteria and
008it supports one of our important industries uh agricultural industries for the state. And then this uh it seems like we just did this, but uh it's that time again to look at the New Mexico School Boards Association call for legislative uh resolutions. The board has asked to consider submitting um RPS, supportive education resolutions for next year for the session for 2026. These resolutions have the potential to be included in the New Mexico School Board Association legislative platform as well as their strategic initiatives for the legislative session. And we use our resolations resolutions two ways. want us to be part of the New Mexico School Boards Association platform, but also for us as individual as individually as a district to clarify those uh important resolutions that we want to communicate to our legislative delegation of things
009that are really important to our our district, to our families, and to our students and staff. School boards this year have been asked not to submit any items that are already included in their uh legislative platform. so we don't do a repetitive kind of of of request. And Lauren Hatch, chief legal counsel, will present that agenda item this evening utilizing previous uh resolutions and previous discussions with the board of education. We have an amendment to the lease agreement for Enchanted Mesa Daycare. Um the uh the daycare has really provided a needed service uh for our staff. It has been um really important factor. the recruitment and retention of school employees in the district. It's a high quality daycare and it obviously keeps a lot of people in in our district. This service is also offered
010to independence high school students who are parents and at this time we do have students who are are taking advantage of that as as well. I just got to tell you one of the things we look for the future is we hope maybe to be able to expand that uh the daycare to also be part of a career technical education program uh maybe at a larger site new site but to run a program that would be considered a CTE based program. We had an opportunity to see that in a couple of districts uh several years ago and it is just something that we would like to possibly consider for the future. The lease for the daycare is between Garza Group um uh LLC and the district. And this will be the first amendment to the
011existing agreement and uh Shelley Hav, executive director of student services will present that item. >> You have any questions or concerns or anything you'd like clarify? >> Any questions? >> Jessica, do you have any questions, concerns? >> No, I do not. Thank you. >> All right. Okay. Thank you, Dr. Cleveland. Appreciate that. Next on the agenda is uh approve the prioritize agenda. >> Make a motion that we approve the prioritized agenda. >> Member Miller. I second the motion. >> Okay. I've got Gary to uh approve Miller to uh I'm sorry. Second. Do we want to take a roll call? Uh, JC, or do we just Yeah, let's do a roll call if you don't mind. >> Secretary Tyler, >> yes. >> Board member Trip. >> Yes. >> Member Miller. >> Yes. >> Vice President Morgan.
012>> Yes. >> All right. Thank you. Thank you. Next on the agenda is our commendations. First is the Rio Rancho Fire Rescue School Supply Donations. you guys to come forward, please. Uh Michelle Havl and anyone else that's with her. >> Okay. >> Good evening, Vice President Morgan, Dr. Cleveland, and members of the board. We're here to do a commendation for Rancho Fire Rescue for their generous donation of school supplies to support students. Um and with that um their connection to our department as well as to um Mariah as our director of counseling and I know Danielle Martinez her specialist also was instrumental in helping get supplies where they needed to be. Um so at this time we'd like to introduce Chief James Winsel and Deputy Chief Brian Dolan. >> Yeah. Come on up. We'd like
013to thank you both. And also, if you'd like to say a few words, you're welcome to. >> Dr. Cleveland, members of the board, thank you so much. It was absolute honor to uh to try to do a school drive for you guys. Uh we thought it might be small. We only had a couple weeks to get behind it, but uh the men and women of Rear Rancho Fire Rescue truly turned out very uh heartfelt response from everybody. They were driven. We had multiple toads from the citizens that also stopped by our fire stations. So, it was a very humbling experience for us to go through. We're happy to partner with you guys on such an important fact uh to help to get the kids for the new beginning school year. So, thank you for all
014that you guys do. Thank you all the educators. We know it's a very big and busy time for you guys as well. Uh we look forward to participating with you in the coming years as well and hopefully we can do it uh even bigger and better next year. >> All right. Okay. Any anyone else? That's it. >> All right. Dr. Cleveland, do you have anything? Well, I I I just spoke to briefly before the meeting, but we really do appreciate this and we know you're extremely busy people have a lot on your plate and to think about the students that that have these needs and be willing to spend the time and effort to put in to make sure these these kids have uh backpacks and supplies and you know they're really excited when they
015get them. And so hope you'll convey to to everyone in your department how much we do appreciate it and how much it was needed. And uh and we really do thank you very much. Thank you all. >> Hold on. Wait. Let me see if some of the board members have any comments. Any >> just thank you for your your work for students and we appreciate it very much. Thank you. >> Jessica, do you have anything? >> No, just thank you for the work and for doing this again. Yeah. Thanks. >> All right, Gary. >> Again, just a heartful thanks. Thank you for everything you do for the community and for our students. Thank you. >> 100%. Thank you guys so much. >> Thank you guys. Appreciate it. Thank you. [Applause] Okay, next we'll have Intel
016school supply donations. And >> all right, so our next combination is for Intel. Similarly for school supplies, they did donate um a number of backpacks with school supplies to also support the same cause of getting those distributed to students in need. Um I don't know that we are anticipating anybody representing Intel this evening. >> No, they didn't make it. But we do just want to publicly thank them again for just coming together as they always do and providing some items to support our students. >> Okay. >> I I do want to say to the fire department, we always have like a plaque that we give you, but our specialist had to leave today due to a medical emergency. So, it will be coming and we'll get some pictures. So, we apologize for that. You know,
017when we found out that Intel kind of had scaled back on their school supplies this year, our department was really a little bit nervous about how much we could provide to the student. So, y'all coming through for us and for the our students, it was very welcoming a side of relief. We knew that you were donating even more items for our kiddos. Thank you so much. >> Okay. Thank you. >> Thank you. Yeah, just clap. I'm sorry. [Applause] Uh at this time uh we have no public comments. However, the board accepts and review written public comments. Person wishing to address the board with writing may use the link uh found on the main Rioancho public school board page. Okay. Next on the agenda like to have somebody approve the consent agenda. >> Board member Gary
018Trip. I recommend that we approve the consent agenda. >> Member Miller, I second the motion. >> I have a U approval with Gary, a second by Miller. Uh Jason, you want to take roll call again, please? [Music] >> Secretary, >> yes. >> Board member Trip, >> yes. >> Board member Miller, >> yes. >> Vice President Morgan, >> yes. >> Motion carries 4. >> All right. Thank you. Moving right along. Moving right along. Next we have the business. >> One and two go together. >> Yes. So we have the Jesses Sanchez. All right. Consider the approval for the Sandival County LDWI and and you'll stick around for the second one as well. Right. >> We'll do. Yes. >> Okay then. >> Good evening, Vice President Morgan, members of the board, Dr. Cleveland. I'm here on behalf
019of Independence High School to present two prevention initiatives uh that we have the opportunity to imp implement thanks to funding through the Sandaval County DWI as well as the LDWI prevention and intervention program. Together, these two programs reflect a total grant investment of $20,000 from Santaal County to support evidence-based, culturally responsive, and age appropriate prevention education for our students. At this time, I'd like to take a moment to briefly outline each initiative separately. So, there's two and the first one um that I'm going to present is um is what we're going to do. The first initiative will be we will be implementing two cohorts within a film and media literacy class. These classes will engage students in producing a total of four public service announcements and four billboards or posters that address underage drinking, adult
020provision of alcohol to minors, and drinking and driving. The studentled campaigns will be shared with the broader Sandival County community and will include acknowledgement of the program's support. In addition to giving students valuable experience in media and advocacy, the initiative helps promote positive decision-making and peer-led prevention messaging. I don't know if we have some examples. These are a couple of examples of billboards that our students uh uh produced that were hanging on Southern and 528. Uh this is one of them. This is another. And this was pretty profound as well. Seems simple, but putting that together, that was all of them. >> Um, I did not get any videos. I didn't know how much time I had, so I didn't bring the the PSAs here tonight, but they're quite interesting to say the least. They
021had a lot of fun. Okay. To move on to the second initiative, uh, we will be >> wait. So, do we need to vote for the first one? >> Yeah. So, let let us vote on this first one >> and then we'll come back for the second one. Can I get somebody to uh make a motion? >> Gary Trip, I I recommend the approval of the Sandaval County LDWI program. >> Member Miller, I second the motion. >> Okay, Gary. A motion for approval. Miller made a second. Can we take a roll call, please? >> Secretary Tyler. >> Yes. >> Board member Trip. >> Yes. >> Board member Miller. >> Yes. Vice President Morgan. >> Yes. >> Motion carries over zero. >> All right. Thank you. Okay. >> Thank you. So, the second initiative, which is
022an additional $10,000, um this one will be uh this one is to implement a a targeted evidence-based prevention curriculum, which is Health Rocks, for approximately 45 students through our health and leadership classes. This program includes a minimum of 16 sessions per students covering critical life and social skills like decision-making, refusal skills, and risk analysis. Students will complete pre and postprogram assessments and engage in community-based prevention activities. Both initiatives require regular data reporting, evaluation, and ongoing collaboration with the Sandaval County DWI prevention team. Together, these programs strengthen our school's ability to deliver highquality, meaningful prevention education that empowers students and promotes safer, healthier communities. So, at this time, I respectfully ask that we consider the second uh initiative, which is $10,000 as well. >> Okay. I forgot to ask for the let Do anyone have any
023questions? Dr. Cleveland, any comments at all? >> I emphasize again, each of these grants uh bring $10,000. So for a total of $20,000 out of the out of the two together and much needed and really well used. So um we thank the county. >> All right. Uh Jessica, do you have any questions, comments? >> All right. Board member Miller, do you have any questions? >> No, I don't. >> Gary, anything? >> All right. I'll take a motion. Make a motion to consider the make a motion to approve the Santa County DWI prevention and intervention program. >> Okay, >> Miller, I second the motion. >> Okay, Gary makes a motion for approval. Miller second. Jason, you can take a roll call, please. >> Secretary Tyler, >> yes. >> Membership, >> yes. >> Board member Miller, >>
024yes. >> Vice President Morgan, >> yes. >> Motion carries 4. >> Great. Thank you. Thank you, ma'am. Appreciate it. >> Thank you. >> Thanks for your support. >> All right. Now, uh next we have the first reading for policy 1022 reporting student abuse of alcohol or drugs. Michelle Havl and I don't and miss uh >> you know I always get the name tough. I I struggle with Scott's last name sometime. I I'm sorry. I I don't want to say Scott's wife. if I want to be professional, you know. So, Maria, okay, Mariah. Okay, there we go. Okay. I'm sorry. >> Yeah. Yeah. Yeah. There you go. >> Yeah. I heard it, man. >> Vice President Morgan, Dr. Cleveland, members of the board, we're here to present our recommendations for some edits and additions to board
025policy 1022. Um, reporting student abuse of alcohol and drugs. Um just short background is this is in response to one needing some more specific definitions as well as to define um the immediate timeline necessary when we do suspect that students are impaired on campus. Um so there is a large amount that we've changed. There's only a small amount that we did not. So I'll read it through just so that there's some continuity as I go. >> All right. New Mexico law requires that school employees who know or in good faith suspect any student of using or abusing alcohol or drugs shall report such use pursuant to procedures established by the local school boards. So long as such report is made in good faith, the reporting school employee shall be immune from civil damages for his
026or her action. This policy is enacted to provide a procedure to be followed by all school district employees in reporting known or suspected use or abuse of alcohol or drugs by students. A definitions one prohibited legal substances means tobacco products, tobacco electronic devices, ecigarettes, nicotine, liquid containers, and alcoholic beverages. All of which are prohibited in school programs by state law. Two, elicit drugs means prescription and over-the-counter medications used for non-medical purposes or not used as medically prescribed by lawfully authorized practitioners or as directed by the manufacturer's literature and include all supplemental dietary and nutritional nutrition eros erggoic aids and include all supplemental dietary and got that stimulants. Noatropics, adaptogens, painkillers, sedatives, antiox, blood boosters, and other performance-enhancing drugs. >> Good job. Very good job. >> There's there's seven main syllables there. Um, three, mood altering
027substances means any substances that change or are capable of changing a person's emotional state, including all stimulants, opioids, intoxicative inhalants, and hallucinogens that are not medically prescribed by lawfully authorized practitioners and specifically used as directed. B. Known or reporting known or suspected student substance abuse. All employees have a mandatory non-discretionary duty to report known or suspected use of prohibited legal substances, elicit drugs, and mood altering substances by any student of the district. Suspected or known use of prohibited legal substances, elicit drugs, and mood altering substances at school or at school sponsored events shall be reported to the principal or assistant principal of the school in which the student is enrolled. Three, other instances of suspected or known use or abuse shall be reported to the students assigned counselor or social worker. Four, it is not
028the duty of the school employee making the report to conduct an investigation to determine whether the student identified has in fact used or abused drugs or alcohol. The duty to investigate shall be the responsibility of the principal to whom the report is made, provided, however, that the reporting employee shall cooperate with responsible school officials during the course of any investigation. Five, the failure of any school employee to report knowledge or suspicion of student use of prohibited legal substances, elicit drugs, or mood altering substances in the manner outlined below may be caused for discipline of the employee. We've eliminated the reports within 3 days piece. Reporting time frames. One, substance use at school or during school sponsored events. Report shall be made immediately if a staff member learns or suspects that a student may have used
029or may be under the influence of prohibited legal substances, elicit drugs, or mood altering substances at any time during the school day or during a school sponsored event, whether on or off campus. And the student shall be supervised at all times. Two, other instances of substance abuse. Reports shall be made within three school days after a staff member learns or suspects a student has used prohibited legal substances, elicit drugs, or mood altering substances outside of the school day, outside of a school sponsored event, or in other instances. >> Okay. All right. >> And we'll stand for questions. >> Okay. All right. Thank you. I was didn't know if I wanted you to read at all, but you did a fantastic job and I couldn't find the right time to chime in and say, "Okay, we
030we get it. We get it." But but anyway, uh >> very specific. >> No, I saw you did well, though. Thank you so much. Um any questions? Jessica, any questions, comments? >> Yes. Um let me see if I can pull it up again better. So I think we need to change the name of the policy to reflect the change to prohibited elic uh prohibited legal substances, elicit drugs or mood altering substances. So I think policy 1022 should be reporting student abuse or use of prohibited legal substances, elicit drugs or mood altering substances. And then in the first paragraph, um I think we should also change abusing alcohol or drugs to the three things that we outlined below in the definitions. And then the reporting timelines I think reads a little difficult. It's hard to differentiate
031between one and two. I think number one under C reporting timelines is meant to be if there is probable cause or belief that the student is actually under the influence at that time and two is like if they learn of it but we actually say we use the word learn in both one and two. So I think it's confusing to differentiate the immediately versus the 3-day. >> Okay. Noted. >> Okay. All right. Anything else? Jessica, we good. Yeah, that's all the feedback I have there. >> All right, thank you. Bman Miller, no comments, no questions. Gary, >> my my question maybe fell along the lines of Jessica because I didn't understand um number two on the reporting time frame. I was just going to see if S and Lauren, they were part of the team,
032you know, because I didn't. >> So, with our definitions, one is specific to students under our care and supervision. They're an event field trip in class on campus. The second piece of this differentiates between students who perhaps partake outside of our care that would need to be connected perhaps whether it be with a counselor or somebody in a support position rather than the urgency of you're under the influence while on one of our um activities or on campus. >> Thank you. I got I got it now. >> You good? Dr. Cleveland, do you have any comments? I I would just emphasize and again this is the first reading so the board cannot take any action right on this particular meeting but this the shift is this is now state law >> and with that means
033that if um employees do not adhere to this policy there's the possibility of of discipline and that that obviously could be um um administrative discipline but it could also be lenture issues and so it's really important that we get this information. We'll work hard to get this out to our staff, but they realize the importance of doing that. Beyond the professional responsibility, there's an ethical and moral one here by not reporting it, not making, uh, the school administration aware of it. In a sense, we enable that behavior. And so, uh, the state has taken a pretty hard stand on on reporting of of of that of of anything related to this. I just kind of want to emphasize that this is not just alcohol and drugs, but we also have that same standard when we
034have abuse of children or other kinds of of behaviors that we as professionals observe. We have that legal obligation to report it and not to uh ignore it or to think somehow we're being a friend by not reporting it. So this just this just makes a little framer a little more clear what those expectations for staff uh are. But um I will I I plan to send out in the weekly message this information after the board acts on it in in a a couple of weeks uh in conjunction with the union to really u emphasize how important it is that we adhere to uh to to these new regulations. So again, it is state statute now and everybody is required to adhere to the law. >> Okay. All right. Thank you. Appreciate your time. Thank
035you. >> All right. Next on the agenda is considering award of ITV number 2025-027- SND, New Mexico grown products for National School Lunch Program meals. That will be done by Michael Madrid. And I always I'm sorry. You got to forgive me. Charge it to my mind, not my heart. >> Not a problem. >> Okay. I'm sorry. F your name not on here, so that's why I didn't. Okay. All right. But thank you though, >> Vice President, Superintendent Dr. Cleveland, members of the board. Um the discussion and presentation of this award recommendation is going to be two-part. I'm going to go through the procurement and the steps that we took to get a recommendation to the board and then Mr. is going to do a presentation on how uh establishing the price agreement is utilizing the
036vendors that are being recommended assist him in compliance uh for his food programs and also on other grant opportunities that he might have an opportunity to leverage some money from. Uh the recommendation for this afternoon is a multiple award recommendation requested is for Elento uh doing business as Bono Foods, Enchanted Farms Mushroom, EW Farms LLC, MA and Suns Incorporated, Krasoscope Family Farm, uh Red Dock Farm, Silver Leaf Family Farms LLC, Wagner Farms, USA Beef Packing LLC, in Rochester to Santa Fe. Uh the scope of work for the solicitation was to establish an indefinite unit cost um from local grown agricultural product producers uh producing items such as fruits, vegetables, chilies, mushrooms, and beef products. Uh the products will be supplied on an demand basis throughout the school year uh with the specifications outlined in the
037ITB. The pricing matrix that's listed in the back of the recommendation identifies greater detail as what that scope included. Uh the agreement supports the district's efforts to incorporate fresh locally sourced items into student meals consistent with the state and federal programs. uh within the section of the responses and evaluations went ahead and referenced all the recommended vendors, the products that they provide and also a listing of some of the entities that they're currently providing products or um fruits or vegetables to. I'll let you read through that. Uh the award justification is consistent with the ITB award provisions. Uh the district recommends a multiple award contract uh to ensure best value, continuity of supply uh diversity of products offered. Each veteran proposed competitive pricing of the key categories and collectively uh the group ensures comprehensive coverage
038of the district's fresh and frozen products and proteins which are the meats. The multiple award approach supports the procurement goal of securing the lowest available price for product type, ensuring flexibility in sourcing during peak demand periods, promoting partnerships with New Mexico agricultural products, strengthening the district's compliance with state federal mandates for locally grown sourcing. That's a key component. Mr. Grigo will talk a little bit about his opportunity of federal grants. There's monies that are available, but those grants have contingencies tied to them for New Mexico grown products. And so this uh solicitation will establish price agreements for those vendors to help comply with those grant opportunities. Um the price agreements will also establish an opportunity for other entities outside of Rio Ranchia to piggyback against our price agreements. uh the state procurement code allows for
039cooperative purchases and this will identify those opportunities for those other entities. So before I stand for questions, I'll turn it over to Mr. Dgo and he'll give a little bit more of an overview of how the procurement is going to benefit his program. >> Good afternoon, uh Vice President Morgan, uh Dr. Cleveland, members of the board. Uh thanks for having us here to discuss the ITB that uh Mr. Madrid just did reference. Um I think he covered the majority of of the details regarding the um ITV. Um I just did want to u let the board know that we get approximately $15,000 uh dollars to purchase New Mexico grown products. Um and the district also with with these um with these local products, we're able to give back to the community and the farmers at
040the same time bring in some some diverse and and good products that are local um for our breakfast and our lunches. And so I I felt that it was very important that um we do procure an ITB for this. Um this is the first one. Uh Santa Fe Public Schools did have one, but they no longer do have one. Um so I was able to go ahead and take the lead um with regards to this just to ensure that we get the good pricing. Um and then with the procurement thresholds, there's a couple of um farmers and ranchers that we do like their product. Um, and what this does is it allows us to go over the procurement threshold and and continue to purchase those products. And then it does allow us to be in
041compliance with the healthy universal free mills um grant which um which which highly recommends or requires districts to purchase locally grown products. And so we are able to uh do this by this procurement um and we stand for questions. >> Okay. Dr. Clean, any comments before? I I what I made earlier uh the comment that it's win-win for everyone. Uh giving our our students access to fresh um vegetables, fruits, and things that that come locally. They're not as processed and they're they're higher quality. Uh also in terms of uh being able to use local beef, there's considerable savings in doing that. And so this helps our our our district and our kids. But it's also really important is it supports one of the key industries in New Mexico and that's agriculture. And um and that's
042a a really important part of our state's economy. So it benefits our our farmers and our ranchers as well. So uh I I think it's um I'm glad we had I I'm really glad we had so many people respond. We've got such a good number of folks to be able to work with. So uh I just think that it's just really a good deal all the way around. >> Okay. All right. Jessica, any comments, questions? >> No, thank you. No, just thank you for putting the work into doing this ITB and no questions. >> All right, board member Miller. Any questions, comments? >> Just appreciate the work you've done for this and providing fresh foods for the students and working with local producers. I think it's just a win for everybody. Thank you very much.
043>> No questions. Thank you. >> I don't I don't have any. When I was sitting there uh looking at the information, I was like, man, I wonder if there was one company that had everything, but I would imagine that that would just be other than the beef, that would probably be totally impossible to have. So, >> right. Right. >> No, totally agree. Totally agree. Okay. At this time, I'll take a motion >> if I can read them all. >> Yeah. >> I would love to help you, Greg, but I I can't. I'm sorry. >> You asked this question to Lauren in the past. I recommend approval of award for ITB number 2025-027- SND to multiple qualified vendors for the supply of New Mexico agricultural products in support of the district's participation in national school lunch
044program recommended to Elcantaro DBA Bueno Foods Enchanted Farms Mushrooms EM Farms LLC MA and Sons Incorporated Kiscoco family farm, Red Dog Farm, Silverleaf Family Farms LLC, Wagner Farms, USA Beef Packing LLC, Rancho de Santa Fan. >> Just need a second. >> Miller, I second the motion. >> Right, we got a motion from Gary, a second from board member Miller. Uh Jason, you want to take roll call? I do before I make one other thing. Uh, I think Gary said EM forms. It's EW forms, but that's okay, man. That's what I got you. That's what I'm here for. All right. So, uh, JC, you want to take a roll call, please? Thank you. >> I think I do. >> Secretary Tyler. >> Yes. >> Board. >> Yes. >> Miller. >> Yes. >> Vice President Morgan. >>
045Yes. I thought I heard >> I got you. I thought I heard him. >> Thank you all for being putting all the time and effort to making this happen because I know it took a lot of extra time. There might have been easier ways. Uh, but this is this is this is good for for our kids and for our staff and it's good for our state's economy. So, thank you for taking the time to put it in. >> Oh, yeah. Yeah. Yeah. They ever drop samples off, you know, give us a call. We love to sample them as well. Thank you. Appreciate it, guys. Thanks for the work. >> All right. Next, we have uh consider topics for 2026 board legislative resolutions for NMSBA. We have Lauren Hatch. >> Mr. Vice President, members of the
046board, Dr. Cleveland, it is that time of of year again. I know Dr. Cleveland mentioned it seemed like we were just going through the legislative session. Um but uh on January 20th, the legislature will meet again for a 30-day session till February 19th. And uh we are at that point of ye of of the year where the NMSBA has asked school boards to give them recommendations and resolutions about things to add to their platform. Uh I believe Mr. Trip was uh has been on the policy uh committee in the past and maybe is still on policy committee. Uh on slide two, three, one more slide. These are the priorities that the school board uh identified last year and uh ended up passing resolutions about them. Uh there was seven of them. Do I have seven
047on here? >> Eight. Yeah. >> Um that the school board the schoolboard association asks that we not repeat them. So, if there's ones that are already on their platform and you would have gotten your board materials, this document here, which was their agenda from 2025, um to not do them again because if it's on their agenda, they're going to keep what they said basically. >> Um so, if you look at uh page four, uh we went through um the topics that were presented last time. We compared it to the schoolboard association's list and we also came up with some additional ones. Um what the staff is recommending is that the board consider uh keeping the support for career technical education resolution uh teacher lensure advancement resolution. Additional funding for special education positions, capital improvement dollars,
048increased cyber security funding, and then we added a a computer refresh on that as well, different from last year. And then some new ones, uh, comprehensive review of the, uh, funding formula, uh, sufficient school buses for all districts. Last year, the, um, the district the the school board put out a resolution on transportation funding. We're proposing that we tweaked that slightly to be to cover just the purchase of school buses while continuing the funding. And then, um, providing adequate liability insurance coverage. There's been some recent developments uh with our insurance carrier um where they want to add additional deductibles to some claims for the school board and I suspect that's going to be an issue over the legislative session. So I kind of want to open the open the floor to see what other does
049that agenda sound good? Should we produce them along those lines? Are there additional things that the school board would like us to do resolutions on? Um the the SBA has asked that we provide new resolutions by September 8th. That is the date of our next board meeting. Um I I suspect we could probably get a couple extra days if we need it. But um if if we want to the board wants to have a discussion about what resolutions they'd like to see, we will draft them in the meantime and present them for the board's consideration at the next meeting. Okay. Uh Dr. Cleveland, you want to add anything before I ask the board members? >> I think that in some of these uh for example, adequate compensation for school staff u is that is the
050school board's uh overall position statement. But if for example you had something that you wanted that was more specific than that, then I think you qualifies to be able to go in and say u something specific. So for example, in the past the board has said that you wanted to see 30,000 um base salary for educational assistance of the district. You wanted to bring that forward something with specificity that would still be acceptable to do that. So I just wanted to clarify that they have the big overall picture. Uh the board can certainly go in and and and add additional um content or or make it more specific if you feel that's necessary. Okay. >> And as vice president, the board is not limited by what the >> That's right. >> Absolutely not. >> That's
051just what they asked. >> Okay. Jessica, do you have anything? >> I agree. What was proposed as far as what we keep and the >> I'm sorry. You can you repeat that, please? >> Yes. I don't have any questions and I agree with what was proposed this evening. Okay. All right. Uh, board member Miller, do you have anything? >> No, not this time. I'm happy to see about the funding formula review and uh, I know the school bus situation is is very important to us and I I agree with the others. Um, I don't know how you can address this, but um, in this way, but why do we continue to have rating scores at the lowest in the nation? What can this state do that is a schoolboard association? Can they make some sort
052of recommendation about that? I don't know. But I just see things continuing and yet I don't really think we're adequately addressing those issues across the state. Thank you. >> Gary, anything? >> Yeah, I got a few things. I'm sorry. My my number one thing from the last year serving on the board is I think we need a very detailed plan about instructional materials and an increase in the dollars that every school district gets in the state of New Mexico. Maybe it's per per student, but I use the word detail because I don't have all the answers. But instructional materials is so underfunded for so many years that our teachers I think need the resources that they feel they need. So I think the state and I wrote down this number I don't know how many
053people read it over the weekend but $637 million the state has in new money that they was over budget. um the 637 more dollars came in this year or projected. Um my number two thing I think that instead of maybe cyber security but is school safety and then the school district has the local autonomy to see what how to best use it. I think that it should be very large in number because it could go to maybe two different areas. Um, but I think school safety could also be a per pupil kind of attachment. So there's just so many aspects to school safety in a district our size or Farmington size or Los Cru's size and stuff like that. And then the the third thing I think is the most important thing for rear ranch
054public schools is transportation. But I was wondering if we could write it in more detail of a way that basically every district in the state of New Mexico that does something over a two-tier system, then they that district needs to be looked at to get a more appropriations to allow that district to to uh treat every kid fairly in the state of New Mexico. I'm giving ex exaggeration examples on intelligent maybe but but I think transportation is a big need for for us in that third area. Um and then I was I was wondering if CTE could be matched to student enrollment do um the CTE funding should be attached to student student enrollment. So, where you do have CTE, it's not just a $300,000 because that's not going to get you anywhere, but if
055you attach it to maybe a percentage of the student enrollment. Um, and then the capital outlay I is my last one. And um I I I think we have a percentage matching 90% to 10% or I don't know what it is right now, but the state has we have money now and and um I just think we could use that money to the districts to have a better percentage. And uh I'll be quiet. I don't I don't argue at the other points. I just would like to see some of those things on there. >> Dr. You want to >> I'd like to just comment on one a couple of the things uh that board membership raised. Let's give you an idea. This year uh in instructional materials, our shortage came close to $2 million. >>
056And so, um that meant that that money had to be taken out of classrooms and and it shouldn't come out of our classrooms. the um in some years there's some districts that are winners or losers in the process. It's really pretty easy to figure out what instructional materials cost and just cost it out. It's not a hard thing to do and for some reason we've not wanted to do that. Um the only time it really worked out really well was when uh we had a former secretary just ask us each district what would it cost and we put it down, we documented it, we sent it and that was the year we got everything that we we needed. So there are some processes but this year almost every district New Mexico was short for the
057science adoption. >> So somebody didn't cost it out appropriately and um yeah that was also part of the Yazy Martinez lawsuit and Judge Singleton said they will pay instructional materials costs and that has not been the case. So it's one of the outstanding commitments that need to be addressed for Yazi Martinez. Um, and then I also wanted to comment just briefly on on the new that is up here, adequate liability insurance coverage. And I know some of you have heard it if you've been to recent schoolboard association meetings. We certainly have been talking about it um at district level but right now what's proposed is for each case related to um uh any kind of sexual misconduct whether district is fault or not could be a a deductible of $500,000 up to 2 million per
058school district. And so that that opens the whole question of what reserves ought to look like if that's the case. But my question is why have insurance if you've got this this kind of deductible and and so it goes anywhere from 20,000 for a micro district up to the larger districts 500,000 even if you did everything you were supposed to do. Mhm. >> Now, if you didn't do everything you were supposed to do, you didn't report it or you you know, you you m made missteps, well, that's different. But in in many of the cases, you could have done everything you could reasonably have been expected to do. You're still going to look at a $500,000 deductible. So, that's something we really do need to work on um this session. And I, you know, I
059do agree if if you didn't follow the rules, you didn't do it right, there should be a penalty. But for districts who follow the rules, do it right, you shouldn't be looking at up to a possibility of 2 million in a year. So that's what that addresses. And I know a lot of discussion's been going on schoolboards association as it has with the superintendent association. That's something that we really do want to to to look at carefully because that's a lot of money for school districts. And uh as I said, if you if you followed the rules, it seems to me it's not fair, right, >> to assess that kind of a deductible or liability uh cost for a school district. on a couple of the others on school safety. >> Um we are always
060short in that area and there's no factor in the formula and I think that's one of the things up here in the compre comprehensive review of the funding formula would be something Mike Baker's asked for where's a factor for safety to be built into the formula and um as of now we just have to take it out of the the the money we use for classrooms uh as as well. So, um, and two-tier system would just be heavensent because I I mentioned this to the board before. Every single every single instructional decision we've made in this district uh over 30 years has been driven by transportation. That that is what's determined much of what we've been able to do. And so, a two-tier system would be wonderful. It would not force half of our elementary
061families to start school at 9:20. And that's not very family friendly and it's not realistic for working parents. And I would love to see a two-tier system. >> Okay. >> All right. Lauren, how do you want to handle the uh additions? >> So, um I I took notes. >> Okay. >> I'll probably have to go back and watch the video. >> Um I think though I can slot most of the comments into into the ones that we're proposing already. Maybe there's a one or two we might do an addition, >> but I I think we could I think we can put something together for the board to consider. >> All right. So So you still want us to move forward and vote on it then? >> Uh we don't need to vote today. Um we've
062you've given us the guidance about what you want to see. We will prepare the documents. We'll present them at the next board meeting. >> Okay. And that that would be sufficient time because I know you said that >> it's due the day of the board meeting. So they don't give us very much time. I think we got this information at the LA at on the day of the last board meeting. >> Okay. >> So, which is too late to put it on the agenda. >> All right. >> We will put them together and uh if we need to ask for extra time, usually we can get a little extra time. >> Okay, Dr. Work for you. I'm sorry. >> But no, no. >> Okay. All right. Good enough. All right. Well, Lauren, thank you. Appreciate
063it. All right. >> Thank you. Next on the agenda is um consider approval to amendment to the lease agreement for EMDC. Uh Michelle H. Are you by yourself, Miss Mariah? Not >> I know what she took off, huh? What's going on? No, just kidding. >> Good evening again, Vice President Morgan, Dr. Cleveland, and members of the board. Um, I am here to present the amendment to our lease agreement. Um, EMDC, for those that aren't aware, Enchanted Mesa Daycare, which services um, right now 45 students that belong to our staff members across the district, as well as a handful of students from Independence High School who also parent while going to school concurrently. Um, currently, um, the lease has been, um, it established originally 2020. This is based off the most recent 2022 lease that we've
064chosen to extend. Um there haven't been any real changes other than that that yeartoyear. Um so at this time um I'll go through the agreement and then if we have any questions. So, this amendment dated August 31st. Of course, it's a little a few days ahead, but that's before we'll make our next rent payment. Um, is made between the Garza Group LLC, the leaser, and Ranchia Public Schools, the lease, a political subdivision of the state of New Mexico, collectively the parties, in accordance with the lease agreement executed by the parties on September 13th of 2022. the agreement witness it whereas the leaser and lease executed the agreement on September 9th 2022 for the lease of premises located at 3180 Northern Boulevard Northeast Reancho New Mexico whereas the leaser and lease wish to amend the agreement
065to extend the term for an additional year. Now therefore, in consideration of the promises contained herein and for other good and valuable consideration, the parties agree as follows. Renewal of agreement term. The agreement shall be renewed for an additional one-year term commencing on August 31st, 2025 and concluding on August 31st, 2026. Effective date of amendment. This amendment shall become effective on August 31st of 2025 and thereafter unless further amended all other terms and conditions contained in the original agreement shall remain unchanged and in full force in effect and witness whereof the duty authorized officers of the parties have executed the amendment. Of course, if we agree um we'll sign with Alto Bonito, which is the Garza group. Um Julian Garza has been an incredible landlord to the daycare over the past five years. So, we're
066hoping that we can extend for the year and I'll stand for questions. >> Okay, Dr. Cleave, any comments? >> Just uh the comments that I made earlier. This is an important program to the employees of the school district and it keeps a lot of our really good staff uh working here. And uh over the years, our staff has expressed real appreciation for Rio Rancho Public School District providing this service for for our families. and we opened it uh a year and a half ago to also students of independence if they also needed uh access for their own child care. So uh with that that minor change uh really encouraged the board to continue with this agreement but also say that long term we're going to have to we're already pretty full and and uh we're
067probably going to have to think of of some additional options in the years ahead. But for now, I'd recommend this uh this agreement. >> All right. Uh Jessica, any comments, questions, thoughts? >> No. Thank you. >> All right. Uh board member Miller, I'm sorry. All right. Try saying that several times. Huh. >> Gary, anything? >> Just one little thing, and that's under part three, rent. I think the um zip code is wrong. 87174. I think it's 87124. So that's I think it reading what I have. Um >> number three rent. >> Yeah. >> Yes. Well, >> I think yeah, it's under the alonito in the original agreement for the the mailing address. >> Yeah, the mailing address. Yeah. So, I don't know if it's makes a difference, but >> All right. All right. I'll take
068a u a motion and a second. >> Okay. Um in return, uh make a motion to approve the amendment to the lease agreement for EMDC. >> Miller, I second the motion. >> All right. Gary made a motion for approval. Miller second. >> JC, you want to take roll call, please? >> Secretary Tyler, >> yes. >> Board member Ship, >> yes. Board member Miller. >> Yes. >> Vice President Morgan. >> Yes. >> Motion carries 4. >> All right. Thank you. >> Thank you, ma'am. Appreciate your time. Next on the agenda is the advanced planning. September 1st, Labor Day, no school. September 2nd, professional development day. Uh, no elementary school. Next board meeting will be September the 8th. September 22nd, audit committee meeting. September 22nd regular board meeting. If there are no questions or concerns, I left
069my little hammer over there. This meeting is ajourned. Thank you. Great job.