001good evening the Rio Rancho Public Schools Board of Education meeting for Monday April 24th is now called to order please arise for the Pledge of Allegiance Gary trip will lead us I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all okay we'd like to welcome everyone out to our board meeting tonight it's always nice to have a full room um here in our boardroom so um my name is Amanda Galbraith and I am the board president will you please give us a roll call Amanda Galbraith present Jeffrey Morgan president Noreen Scott president Gary Tripp present Jessica Tyler present and we have a quorum okay thank you okay we'll start off tonight with some introductory
002comments by our superintendent of schools Dr visu Cleveland good evening thank you all for being here this evening [Music] come on [Music] that's okay I have it all committed to memory it's very very good okay um I would like to begin with just some introductory remarks um just very briefly about uh proposed school time changes start times and ending times school schedules are changing from the Soft School Districts across the state of New Mexico and this last session the New Mexico legislature then mandate an increase in the number of instructional hours for pre-k all the way through 12th grade and so that was good but um it it has presented a set of of challenges in making that a reality one of the biggest challenges for Rio Rancho as you probably know is is transportation
003funding and it's very hard for us to be compliance with these new requirements because of the shortages we have in terms of buses and in terms of drivers um we it is anticipated that next year we might be over three million dollars uh short in the area of Transportation we have however I had a committee that's been working now for for several months looking at the options trying to comply with the new regulations and come forward with some proposed uh starting and ending times and so those have gone out uh I really would encourage you to look for those and to respond to those we are very interested in what you have to say and if you have additional input and suggestions we are very open to that I certainly would want you to know
004that we're we're working within some very limited parameters with regards to uh schedules and you may have been following that in Albuquerque Las Cruces some other communities and and they do are struggling to come up with something to meet those new requirements but again transportation is the biggest challenge for us uh before this meeting we had a finance committee of the board and they met to review the new information we have on the 20 23 2024 school budget we know that we are seeing an increase in funding for the district so that's good news and that will help support some of the new mandates we don't however have our final numbers yet and so the information we shared with the board uh was preliminary but it does look like there is going to be an
005increase of funding next year and it will allow us to do some of the things legislature is mandated some years we've had mandates and didn't have the money to pay for them so it really appreciative in a year when those mandates come with the funding and and it's looking fairly uh positive but again we are still working through the budget and should have more information in the next couple of weeks uh we have some very expensive items in this budget um good things such as the increased salary for educational assistants uh moving almost doubling in the up to 25 000 very well deserved and very much needed hope that as some board member trip said it's the beginning uh not the end but it certainly is a positive and then School staff are expecting a
006six percent raise initially we had shared with you on another meeting an average uh but that average language was removed by the governor and so it is now six percent as I mentioned before we do project again to have a shortfall for transportation we have some commendations this evening uh the first one is Intel reading for Miles I just want to say we've had a long and very positive uh relationship with Intel Corporation and we appreciate the things that they do for our schools the programs they work with us on and uh so this is um a program that they supported uh this Commendation will be presented by Carl leppelman our chief academic officer and Amanda ball the elementary schools lead librarian and also she's the librarian at MLK elementary school and they have some
007great news to share with you this evening they will share with you the top winners at each of our elementary school campuses and we want to congratulate all of our student winners they did a really great job and you will see all of the minutes that they read in the elementary schools across the district our second Commendation is um is for the donation of glasses for some of our students who are colorblind uh Mr Ronald neldon in Partnership within chroma has generously donated Tim pairs of colorblind correction glasses to Rio Rancho students from across the district I will tell you that Mr neldon is a distinguished combat veteran of the United States Air Force and he has personally donated and secured donations to provide these glasses to some of our students who have never quite
008experienced color as most of us do Jerry reader will share a little information about this project and introduce Mr neldon uh Mr Nelda the students that are with us for this are with us for the presentation this evening I would say to tell you this is the second year of this project and Mr neldon plans to continue this wonderful effort next year we also are going to have a report from another good partner with the deal straight and that's the boys and girls club uh we appreciate the efforts of the Boys and Girls Club in Rio Rancho to provide support services for many of our families and students and this year they began a new initiative to provide after-school programs for students at some of our elementary schools one one was not included because of
009a major renovation going on there there was just simply no room but hope to expand that program this year they plan to share with the board the successes some of the challenges of this program and also some of the other things they do in Rio Rancho information on this project will be provided by Renee Salcedo who is our Secondary School Improvement officer Colby Wilson who's the chief encouragement officer I love that title for boys and girls club and may uh marginal vehicle who is the Sandoval area director of the Boys and Girls Club foreign we will have two reports this evening on instructional materials um it will um it will be on the materials being recommended for Fine Arts and for social studies the Fine Arts adoption is K-12 all grades the social studies is
010for secondary only Kurt Schmidt who is our director of Fine Arts will provide the information for the board uh not only on on the recommendations but the process that they followed to get to that point in adopting new materials and I will tell you it's a very comprehensive process as we select new materials for the district the social studies and Structural Materials report will be presented by Todd rash executive director of secondary curriculum and instruction and Erica Lozano who is an instructional coordinator for the Humanities and they too will share information about the adoption processes and their recommendations but have you know also that board president Galbraith also served on the committee a great deal of time and effort goes into the selection process we only get new materials on a cycle of an average
011eight to ten years so we use these materials for a long time and it's really important that we get good materials and so it's a very thorough process and the board is going to be asked to review and vote on the recommendations presented this evening we will also begin our discussion about bond election priorities for 2023. uh this is just another one of those difficult tasks because our facility and Technology needs are far greater than the available resources always the case and so we have to prioritize and that's a really hard thing to do because we do have a lot of needs in lots of different areas but they will be bringing uh the bond priorities as recommended by committee who has worked for several months on establishing those priorities we realize this information is
012coming to the board late and um and so it's short notice so I do want to emphasize the board does not have to make a decision this evening but we did want to begin the conversation with you and that we are hoping that if the board can take action in May or the very first meeting in June we only do have one one board meeting in May all right and then we have a request this evening for sfe a contract extension you are being asked to approve Amendment 5 regarding Food Services for our district this would extend the current contract with sfe for one more year July 1st to July 30th and the RFP process and all of the key activity dates will be explained by Michael Madrid who is our director of purchasing I
013do want you to know that we had a series of very detailed discussions between the district and sfe as we look towards providing good tasting and healthy meals for all of our students and then we have to kind of close out the board meeting um some second readings the board received information about these policy changes at the last board meeting this evening the board will be asked to review them again and consider approval for the following a policy 604 which is an acceptance of grad Awards which basically says the board um has to approve the grants that come to the district revenues from in Investments which is policy 605. Mike Baker will be presenting both of those and then policy 1001 has to do with student inner Zone transfers and Sherry Carver our executive director
014of student services will present that information are there any questions any questions from the board no okay okay thank you thank you so much Dr Cleveland okay we'll now go to approve the prioritized agenda and propose time allocations Madam president this is board member Tyler um I'd like to request several changes to the budget or to the I'm sorry to the agenda under item one I'd like to requests that we move item G ahead of item f okay and then also remove item for the executive session from the agenda okay so I'd like to make that motion please okay thank you this is secretary Noreen Scott I'll second okay so we have a motion by Jessica Tyler in a second by Noreen Scott with the changes all in favor aye any opposed okay motion carries
015five zero thank you okay so we will now move to our commendations and we will do our public comment after our commendations so our first Commendation for the night is our Intel reading for Miles program Carl leppelman our chief academic officer and Amanda ball um for Martin Luther King Jr Elementary our lead Library also our lead librarian will present thank you a good evening good evening president Galbraith members of the board Dr Cleveland it is a exciting evening this evening uh the month of March was a busy month for our Librarians and our second graders uh before I get started I'd like to thank Amanda ball our lead librarian she has a tremendous and a tremendous job working with the other Librarians across the district coordinate a major effort really when you start thinking about
016across all the elementary schools I'd also like to thank Raquel Leon she is the external Affairs a manager for Intel and she was the person that spearheaded this idea and let me give you a thought 48 bicycles showing up at Intel to be assembled so also shout out goes to all those Intel employees that put those bikes together and then our staff here that got them to the schools and so the work that was done was was pretty remarkable and before a man to get started with their little presentation this evening we want to make sure every student got recognized because sometimes obviously certain students will read a lot of minutes is that right we've had book challenges in the past so Librarians really took time make sure we had a little prizes to encourage
017students and all students to to participate so overall if students read they typically get better at reading so there's some research show that vocabulary develops the more you read uh you're obviously your your fluency in reading and so across the entire city uh I would ask that all of us really join not just the students but the adults sit down and spend some time reading with your children so I'll turn over to Amanda and she has a little slideshow she'd like to present some great statistics Madam president members of the board the rrps Librarians would like to think Intel not only for Their donation of the 45 bikes that were awarded to our second graders throughout the district but also for the donation of the books and fidgets that were used to recognize students throughout
018the month-long reading challenge and encourage them to keep reading um with that being said we'll go to the next slide our students read a total of 000 minutes 454 minutes sorry um in the month of March so pretty impressive for all of our second graders throughout the district so amazing um here's our winners from Colinas Del Norte Elementary School they read a total of 32 529 minutes just at cleanness but here's our winners from Cielo Azul Elementary School they read a total of 000 and 51 minutes Enchanted Hills Elementary School reading 37 600 and 657 minutes Ernie Stapleton Elementary reading a total of a hundred and eleven thousand minutes 349 minutes Joe Harris Elementary School reading 33 677 minutes Maggie Cordova Elementary School reading 13 892 minutes Martin Luther King Elementary School reading 46 540
019minutes pasta Del Sol students read 8 231 minutes Rio Rancho Elementary School read 12 389 minutes Sandia Vista that students read 13 125 minutes and Spark Academy students read 4994 minutes Vista Grande students read 51 380 minutes all right and so we are so proud of all of our students who participated and uh Intel we thank them for bringing this idea to us and just supporting our students in their reading efforts [Applause] thank you as you can see they got bikes I know that was the writing that was the big deal I know I'm so grateful you know we're just really lucky to have Intel in our community and all their willingness to to help us so we're so grateful so thank you for everyone who put that together our um our next Commendation is
020for the enchroma colorblind correction glasses donation our presenter will be Jerry reader our executive director of special services and Ronald nelden the donor so we'll go ahead and turn it over to you president Galbraith Dr Cleveland members of the board I'm excited to introduce um Mr nilton and then after that we'll bring up the students so um Mr Ronald Milton is in partnership with enchroma in donating 10 pairs of colorblind correction classes to the students across rural Rancho Public Schools Mr Melvin a veteran of the U.S Air Force survived a terrorist truck bomb attack at kobar Towers in Saudi Arabia in June 1996. one of the Airmen who went overseas with Mr neldon ended up having a son who had been born completely deaf um Ron started watching videos of children hearing for the first
021time with cochlear impact plants which led to watching videos of people seeing color for the first time Ron knew he had to help and decided he wanted to provide similar excitement for children who have never experienced color as they are meant to be Mr Nelson decided to donate in chroma glasses to Colorblind students this year with his own funds and donations 10 students from six different schools were selected to receive a pair of inchroma glasses this is the second time Mr Nolan has changed the lives of Rio Rancho public school students Mr Melton has plans to continue to brighten the rural Rancho Public Schools students lives in the future so an interesting story tonight I was given a list of the students and then I was told that the students in green were the ones
022that were selected I'm colorblind myself so the colors alternate red green so someone had to put a little line next to the names for me so I Mr Milton did you want to say anything before I call up the students now I would just like saying Madam president Dr Cleveland thank you for allowing me to be here I've got to thank Wyndham kemsley and Jerry Reeder they have been phenomenal I understand it's taking time out of their work day to help me but they've been very big accommodating I need to thank the people in chroma thank my wife for her support on all this as well as the friends family and co-workers and fellow survivors of the attack that help donate so we can increase the number hopefully next year we can make a 10
023to 15 pair of glasses for more kids to try to bring their future because it's never ending and looks on the kids faces when they take a minute off looking at pictures makes I got goosebumps just talking about it it's phenomenal the reaction to the kids so I appreciates being a lot of B2B here before before you call them up I just you know Ron I just want to say thank you so much not only for your service to our community but also to our country and thank you for for all that you've done done for us and we're very very grateful anyone on the board want to yeah I agree thank you so so much thank you okay thank you so much so I'll let you go ahead and thank you thank you for
024support as I mentioned earlier we're really grateful for your generosity and your kindness to these students and um and excited that you hope to continue to do this in the future so again thank you for being with us and thank you for your kind heart it's my honor and in concert with in chroma what we're trying to do is make it a Statewide awareness and I don't tell people what happened through or you know what I survived to glorify anything it still allowed people to put a face to the stories they hear and to see that something positive can come out of something horrendous yeah yeah life-changing I always say it's life for you to every defined my life so thank you again thank you oh thank you thank you madam president [Applause] when I
025call up the students would you like them to stand behind me or would you like him to come stand in front of you and face the audience come up here and face okay um Reuben tiger Moreno he's a sixth grader at Mountain View Middle School [Applause] Damien hand ninth grader at Cleveland High School Seth McLaughlin 11th grader at Cleveland High School Giovanni Pacheco sixth grader at Rio Rancho Middle School [Applause] not with us tonight Antonio Lopez he's a 10th grader at Cleveland High School check up Kailyn Peterman she's a 11th grader at Rio Rancho cyber Academy Tristan Culpepper 6th grader Mountain View Middle School and I think he had to leave not with us tonight Sebastian green 8th grader at Lincoln Middle School Andres Reyes sixth grader Rio Rancho Middle School and Emmanuel Armijo 10th
026grader Cleveland High School [Applause] [Laughter] um [Music] [Laughter] I love it I love it do you guys want us to stand up behind the where should we go out okay I'm like we're just these little heads all right big smiles everybody [Applause] thank you [Applause] thank you students for coming in we appreciate it thank you madam president can I make a motion to accept the enchroma colorblind correction glasses donation okay we have a motion by Jessica Tyler and a second by Jeff Morgan all in favor aye any opposed great sorry motion carries Pfizer no it's perfect it was perfect I know everyone's walking out but you know I I just felt you know when Ron was saying about his experience and those hard things that he went through and then talking about making something positive
027about it I just thought that was so important for our community at this time that that's such a great thing so thank you so much yeah it's really wonderful to have the glasses and you've had a family member with uh color blindness which I have it provides all kinds of interesting situations you know during life sometimes for you and so it's it's great that they're going to have this this opportunity yeah that's wonderful I wanted to pull one of our students up and ask them about their experience but no no I but I didn't want to put them on the spot so I decided not to do that so thank you okay um we'll now go to our public comment portion of our meeting and so first off I'd like to go through our online
028public comment we have five that we received online and we have one that's in person in the in the boardroom tonight with us so first let me go through these um the ones that we received online and so as I said we received for I'm just recounting them our first one is from um Alicia heinrichs and she's against Elementary School going early and is asking us to follow um to not follow the aps start time schedule um we have another from Haley Stevens who would like to um have would like for us to have no school on Wednesday at all and with the changes that are happening on Wednesday um Leo Fenton does not like the district getting rid of our early early Wednesday dismissal and Gabby de la oh um does not agree with
029adding days and hours to the school year and then our last um came in from Paula Renton she's a member of our sixth grade materials adoption committee and she wanted to make it known that she recommends the material saw this my world interactive and that it's been thoroughly vetted by the committee and recommends the material to receive unanimous approval has received unanimous approval from the sixth grade members of the adoption committee okay so with that for our in I apologize for shuffling my papers so for our in-person public comment um once again the board reserves the right to limit curtail repetitive comments or other Expressions that are obscene profane disruptive of the orderly contact of the board's meeting anything harassed harassing or defamatory or not keeping in with the decorum of the school board meeting
030um they we will we will ask and give a warning and ask for those comments not to come out and you have three minutes three minutes we will have a timer that will go off in three minutes for our public comment in the boardroom so for our first public comment and our only actual public comment in the boardroom tonight is from and I apologize if I say your last name wrong but it's Tara bernheisel and you're welcome to come up to the podium at this time and I also want to say I think sometimes when we have public comment we cannot comment back to to members who are giving public comment okay good um sorry just gonna say good morning good evening um Madame President and members of the board um my name is Tara
031and I have three children who attend Rio Rancho public schools on April 11th um we have a custody order in place that has been followed and on April 11th um the school created quite a scene and what I see on the state statutes for false imprisonment I feel that my kids were held against their will after they expressed safety concerns with the other parent um I expressed these safety concerns as I believe like 7 30 in the morning before my children arrived at school that day on April 11th I was not allowed to even enter the building and I had to make my way in there and um just a disaster happen after that I was basically falsely accused of a whole bunch of things and I would just like to say that I would
032like are the school this these schools to have more training when it comes to Children expressing their safety concerns whether it be at school or at home and to be taken more seriously and that is it thank you thank you thank you thank you very much we're always grateful for our public comment whether it comes in through our public comment form or also here in person in the in the boardroom I think since we've come back from code we don't have as many that come in and so we're always grateful to receive those and so thank you for coming in tonight we'll now go to our reports our first report is on the Boys and Girls Club presentation Renee saucedo our Secondary School Improvement officer along with Colby Wilson Chief encouragement that is a great
033thing to say Chief encouragement officer from the Boys and Girls Club of New Mexico and marginal V Hill from the Sandoval area director Boys and Girls Club of New Mexico represent Madam president Galbraith Dr Cleveland members of the board I'm happy to be here this evening to introduce you to Colby Wilson CEO of boys and girls club also Christian naella who's the Executive Vice President and marginal vehicle to give you an update on what they've been doing with the afternoon program for boys and girls club at middle school that at the very beginning of the year we started talking about so we're all excited to hear how it's been going foreign thank you Renee uh Madam president members of the board thank you for allowing us to spend a little time today tonight to talk
034to you about our program my name is Colby Wilson Chief encouragement officer for the Boys and Girls Clubs before we get into the details of our middle school program I just want to take a few minutes to talk about how we got here some of the history of the club and give you a little background on our organization our mission is to enable all young people especially those who need us most to reach their full potential as productive caring responsible citizens and as you know we've been in the community many years since the early 90s when we opened the facility over on sun and it's really with that mission statement that we made the decision to recently sell our facility so when we talk about those who need us most uh that's the question that
035we're always asking ourselves in every community that we serve when when I arrived here about four years ago Dr Cleveland met with me and we we asked each other that question who are those kids in this community that need us the most uh the safe program was operating and all the elementary schools we were duplicating that service by driving around to some of those elementary schools picking up two or three kids when there was already a program on site at the school so that was not necessarily um meeting the need right we were just duplicating and competing so Dr Cleveland and I talked about middle school and how that group was pretty pretty underserved when it came to after school and summer programs so as we uh you know then Cove would happen things kind
036we actually uh served youth in our facility uh while the schools were closed and kids could come to our facility and attend school virtually so we did some great work there helping kids stay on track during the pandemic but it became clear that that facility uh was not the best strategy anymore so we we came up with this plan to look at programming in the middle schools go to where the kids are uh you know try not to you know bring all the middle schoolers to that facility uh the location wasn't great Transportation was an issue so that's how we ended up here where we are we've sold the facility uh we are I think working together better uh when it comes to to this partnership and we're aligned in you know our our vision
037of who who those kids are that need us the most and so I'm just really excited about this program uh I'm excited to introduce uh Christian Naya who's our VP of operations who will give you some details on it but I also wanted to recognize Renee and our area director marginal v hill who have worked together closely this past year putting this program together and I think you can be impressed with some of the information you hear so Christian you're next uh thank you Colby superintendent members of the board uh next slide please so we'll just quickly go through this we're going to go through the introduction we're going to talk a little bit about registration and attendance data do some program highlights and then we have some great Improvement data academic success that we've
038achieved this past year at your schools and then I'm actually going to invite up two of our members to speak and talk about their experiences at the boys and girls club and then we'll open it up for a q a session next slide please so time frame what we're looking at is our current school year the 2022 2023 school year and initially we were open or serving a program at Eagle Ridge Middle School Lincoln Middle School and Mountain View Middle School so first I'd like to share registration and attendance data followed by measured maintenance of a maintenance meaning they maintain a passing grade throughout the year and then Improvement in language arts meaning that we did see a grade letter improvement from first quarter to third quarter next slide please so right now at Eagle
039Ridge which we recently closed but we're going to be moving that program over to Rio Rancho middle school next year we had a registered members of 33 and an average daily attendance of eight at Lincoln middle school we had registered members 70 but an average daily attendance of 15 and then at Mountain View we had registered members 72 and average daily attendance of 14. next slide please this program highlights one program wanted to share with you is we are really big at stem at our program so as you can see from the pictures we had a few days where we were able to bring in 3D printing art that we did in as an activity for the kids and they really had a lot of fun doing that next slide so what I really wanted
040to get at and the meat of it is our academic success right tracking the data so what we did is we had a sample size of 41 youth now these are the 41 kids who are coming to our program more than three times a week three or more times week so as I said earlier what we were tracking us did they maintain a passing grade from first quarter to third quarter and we're happy to report that in language arts we had a goal of 75 maintaining a passing grade our outcome was 82 percent maintained a passing grade and we also wanted to see an improvement in grades as well right we wanted to see kids who go up a letter grade and our goal was 50 of the kids who come to the program are
041going to go up a letter grade now we went above and beyond that where 72 percent of the kids who attended our program saw an increase in the letter grade for language arts and then when we come to math a maintenance go to 75 91 of our members who came to our program maintain a passing grade for the year and 81 saw an improvement of one letter grade for academics and we just want to thank our staff for doing that because they have worked hard throughout the year one of our highlighted programs is Power hours so when the kids sign in to get there right after school they go straight into homework help and tutoring next slide but don't take my word for it I'd like to invite up Bryson and Bentley who are going
042to talk to you all about their experiences at the Boys and Girls Club foreign and I go to the Boys and Girls Club I have been attending the club for about a year I like coming to the club it's fun cool and very kind my favorite staff member is Miss Lacy because she's sweet kind energetic and fun my favorite memory of the club is when it was Miguel's last day first football it was fun I really enjoyed playing with Miguel the club is really helpful with homework thank you for listening have a wonderful day [Applause] hi my name is Bryson defino and I go to the boys and cult Boys and Girls Club at Lincoln Middle School I've been I've been attending the club for one year now I like going to the club because
043the staff are very wonderful and helpful some examples are like homework and how to understand activities my favorite member now is Miss Lacey because she has been the of the cloak for a little while and she is a very wonderful staff my favorite memory is when I went to legislative with Mr Miguel and I went to the brown house and met the representatives thank you for your time thank you boys and next slide and so some of the key takeaways we want to just bring up is that youth who attend our program really are seeing an increase in academic success and then our other key takeaway is that we definitely need to up our recruitment efforts because we could be serving a lot more kids and as you can see from the data we just
044presented we really do make an impact on the youth we serve next slide and I just want to hand it back over to our CEO Colby to end the presentation thank you Christian and um I just wanted to wrap up with a little bit of you know vision and and talk about you know our goal is to grow this program and find ways to sustain it year after year uh there's a I think believe there's potential partnership opportunities and uh you know how we work with facilities and potentially new facilities down the road and it all starts with this type of partnership right and having the impact that you saw here tonight um tomorrow we're going to meet with our middle school principals and talk about okay you know what can we do right now
045to get started on next year really start promoting what we're doing in the middle schools encouraging kids to come the attendance data you see is another example of I think that those who need us most right middle schoolers they're experiencing that first taste of freedom parents will give them the choice of what they want to do after school and so we have to uh battle what's what's out there as far as freedom and the things that are at home uh to get those kids to make that choice and we are we're going to be successful we we've got the expertise in that area and we look forward to building that uh building that attendance next year any questions you know I my very first job my very first job was working at the Boys and
046Girls Club over on scent and so very cool within the 90s wow that's that's cool and and it's just been wonderful I'm just really grateful that you're looking for new and innovative ways to keep that program running I know as you know as we go in through the times that you know some of those things change and how we want to present those programs and so I think this is a wonderful thing for our community someone the other day was just saying to me that you know they sold the boys and girls club and I said no they're in our middle schools now they're in middle schools and so thank you for for being in our middle schools and thank you also for having your evaluation you know that you could see from the beginning
047what you wanted your outcomes to be so that we could see those tonight so so thank you for that um board go ahead Gary trip I want to say thank you it's it's an honor just to listen to this and I just appreciate the Boys and Girls Club so much I would I guess I'd like to challenge you because I saw that Eagle Ridge may not be on the map and I saw the numbers were low yeah that might be the biggest need so if you would kindly with all the great work you just presented keep thinking of maybe how those numbers can get up maybe don't get away from them and and I'm a baseball fan so I'd like you to hit a grand slam with all four middle schools but um gosh I
048just really truly from the bottom of my heart appreciate it and it's fantastic and I'm gonna pray for Eagle Ridge Middle School and hope that uh maybe something can be done to get those numbers up thank you so much just want to say thanks for the work that you're doing a job well done with the young man I really appreciate that yeah thank you Jessica yeah just to Echo what uh president gulper said about I love the idea of having the programs in the schools themselves I know one of the biggest challenges to access to programs like this is transportation so I think it's great that we have these programs offered at our middle schools and thank you for the report and all the great work you guys are doing we're excited to have you
049with us I wanted to ask you if you knew what the use of the building is now my boys used to play basketball there and really enjoyed it so well it we sold it to a landscaping our uh company so they're using the gym mostly for uh storing their large Landscaping Vehicles so it's a private business now yeah I mopped that floor it's still the same floor I just want to say thank you and it's been a pleasure to work with you and we really do need to grow this program and as we look at new schedules next year we have to think about time some time shifts but this is uh you know to parents and students this is a wonderful place they do really fun things and it's safe and it's productive and
050and so we do need to spread the word and try to get our enrollment up because it's a great opportunity for middle school students and we don't have enough for students at that age in our community and this would help fill that Gap so I hope we can By Word of Mouth really encourage people to to consider this program one of the challenges that came a little late and some parents had already made plans and so hopefully this year we'll be a little bit ahead of the curve and and hope to see those numbers go up but it didn't make a difference for those kids who did come and we very much appreciate your efforts thank you appreciate your support thank you thank you so much [Applause] thank you okay we'll move to our next
051report which is going to be the committee recommendations for Fine Arts and social studies instructional materials and before we get into this I noticed that we haven't and I'm sorry I didn't see this sooner but we have discussion action on this and then we also have an action later in the so should we just discuss now and then we'll all do I think yeah that was just uh yeah that's what I thought such a noun a vote later okay so we'll just have our discussion now and so we'll invite Kurt Schmidt our executive director of Fine Arts um up following him we'll have um Todd rashwell will also address us for and Erica Lozano with our secondary instructional for social studies sorry I'm totally tongue tight but it's because there's so much in there thank
052you uh president is it okay president Galbraith members the board Dr Cleveland I'm here tonight to talk about Fine Arts adoption materials or materials adoption uh for the coming years if we could Advance keep going one more and one more there we go so first of all when we talk about Fine Arts adoption we're not talking about one one area we're talking about a dance drama music and visual arts uh but that's that's at the end of it among those four they're for the divisions we've got elementary school middle school high school and further yet we have divisions uh and and for instance music as band choir orchestra guitar and um and and uh high school art would be introduction to visual art photography drawing and painting uh pottery and sculpture so there are a
053lot of different areas we're adopting so all told it's 13 areas and as you can see on the slide uh under uh K-8 it's uh seven different areas and from nine to twelve it's six different areas so 13 total um sorry if you're if you have fear of the number 13 but um it's 13 areas for uh for adoption so a lot of different variety and and runs the gamut from you know from K-12 next slide please so just as a reminder the Fine Arts programs operating under the New Mexico core art standards but they're Guided by the the district's um exit standards we don't have curricular for every different different discipline but rather we have we have these exit standards that we want kids at different grade levels to to to know and be
054able to do certain things at different grade levels so and that's because there's so much variety uh in our teaching and our learning uh for instance Anonymous music teacher might be a kodai specialist might be a music learning theory specialist another person might be an ORF instrument specialist so how those teachers achieve those exit standards is up to the creativity and and their their their passion for learning at all different levels so how they get to those exit standards is up to their as I said their own creativity but again they're held to those exit standards so by the by the end of let's say fifth grade all Arts students at the elementary level are going to have or the goal is to have them have achieved those those standards so there's not a curriculum
055per se but there are there are exit standards so you with that said you're going to see a lot of variation in the materials they've been adopted are being requested to be adopted so next slide please so the the process was that all all 64 Fine Arts teachers in the district through their plcs were engaged in this work all all teachers voices were heard uh so it was a sampling it was it was every single um teacher Fine Arts teacher being engaged that's possible because we have smaller numbers than other areas uh so they met together there's consensus there was agreement all all teachers needs were met and for their students too so I just want to make it make sure you understand that all teachers were involved in this work uh and again you'll
056see the variation uh in the adoption materials next slide please so our process was the first semester we uh met in the week the work was done the monthly plc's that are conduct conducted and also during the professional development days throughout the year those groups would meet they would review the current materials um assess the future needs and growth especially and then review possible materials for adoption that went out through whole first semester second semester they finalized those materials had their final discussions submitted the materials to me in March we had a public open house on April 12th with the public could come in give common in the materials and um and that was our process next slide please uh so comment comedy on this I've mentioned variation a lot so you'll see vast differences
057in the the materials being adopted or being requested you'll see vast differences in the amounts of money for each one but I want to assure you that no no teachers needs are going on on undone or on unmet um all the all whatever the teachers need needed they put down on there but it's going to vary from group from group to group even when the con within a Content area so not all the Elementary music teachers for instance adopted the same all entirely the same program but there were slight differences so you'll see vast differences in prices and materials but again I want to show you that was all teachers voices were heard and that the materials are are appropriate for each each teacher and their students um and then oh sorry back up one
058more and also as we go through all these processes all these adoptions here for after every cycle we are making a move to online more online materials and that's just the nature of the Beast I think lately and it's it's wonderful because those online materials can be edited and we don't have to buy uh buy new new textual material and so next slide uh oh sorry back up one more I'm sorry go one forward I'm lost uh so you'll see here the final totals and again they're vastly different but again there were some needs uh dance decided not to adopt any materials it runs the government from from them not they're or they're not requesting anything uh to to others who are requesting quite a bit and some of the large numbers are because of
059online subscriptions um six or seven year subscriptions uh for for multiple teachers over the over the course of the years uh so the total comes out to three hundred seven thousand three hundred seven thousand nine hundred thirty two dollars uh for the adoptions and I'll next slide questions I will decide to answer your questions you might have and we have any questions Jessica Taylor any questions Marine Scott uh Gary Tripp I have one question Kurt um did you have a budget going in and did you stay within that budget would you look at the 307 000. I I thought it was going to be about half that to be honest um but with again moving to more online materials uh that was where the most the expense occurred it was because of those subscriptions to
060the the island materials but I think in the in essence we do we save money because those materials can be edited year after year uh and also we're not we're not adopting something for a certain amount of money that becomes out of date in two or three years those I think the uh the online materials they've chosen are organic and can change with the times and and they're always being uploaded with new new lesson plans Etc so I think it seems to be double what I budgeted um but again I think those materials are much more appropriate and adaptable so I do have a second question most of our teachers because they're the ones that made the the decisions which is great they're pretty stable right we're not we don't see a turnover of Fine
061Arts no no um in fact I believe some of these materials for instance the subscriptions can be transferred if there is a change so um and it's it's a it's a concept for some of the materials it's a consensus among the PLC um but there's to answer your first question there there's great stability in the in the in the teachers last year it was kind of a fluke we saw about a 15 turnover not for anything bad but because of retirements and trying people moving out of the state but it's it's fairly stable from here dear thank you is there still time to review some of the information we're going to adopt it tonight I'm sorry we're going to adopt it tonight or adopt it yeah what do you mean so we're going to take
062action tonight on on the adoption of the materials well I wouldn't but you can still look at them after okay that's what I'm sure we could we could step in a plane where we could review or fit their answers specific ones yeah um again they're they're online so we we could we could chat and we could get an appointment where we could see some other things yeah I'm curious so so the uh which I am a champion of the elementary and schools you know their program with music and such but what's driving that one up so much higher than the others I'm just curious as I said subscriptions it's a subscription for 13 teachers over seven years oh okay so that that would do it but and I realized the discrepancy there which among disciplines
063but it's again I stress all teachers they didn't no teachers are feeling they were being left out of from the adoption there they're putting it on there exactly what they need yeah so yeah it's it's good I was just curious so Dr Cleveland do you have just a comment about uh just thanks to all the people who served on the committee and she said it's been going on since fall and uh it's been a long process and people gave a lot of their own time uh to support this process so uh to everyone who served on your committee um and and to your uh leadership as well we thank everyone for the time in investing in looking at all of these materials and making a recommendation I will pass that on to the teachers yeah
064please do any other questions or comments so we'll adopt those shortly thank you so much and yeah thank them for me too you know I we're going to have um Erica and Todd get up here in just a second but as I worked with them and I had books all over my house I can only imagine you know as they were going through all the materials and what they were looking at and taking time to do that and so we're really grateful for them taking that time to do that and for you putting this together so thank you so much welcome thank you thank you so we'll now invite Todd rush and Erica Lozano to come up and talk about our social studies instructional materials good evening board president Galbraith superintendent Cleveland members of the
065board this is an exciting moment for our secondary curriculum and instruction team this is a culmination of almost an entire school year and a tremendous and thorough facilitation and organization by Mrs Erica Lozano who is the coordinator for ELA and social studies Erica took on the challenging task this year of the instruction materials adoption for social studies in addition to the preparation for the standards realignment and the content as well so I'd like to take this moment to just recognize her and allow her time to share with you the process of the instructional material adoption for secondary in social studies thank you Todd good evening president Galbraith members of the board Dr Cleveland thank you so much for having me this evening our presentation this evening is going to deviate a little bit from what
066would be in a typical review of the instructional materials adoption process because just like Mr esch said we're in a unique year where we're looking at new standards and new instructional resources and so I want to take a moment to paint the picture of what that process has looked like and why that's so important this year and moving forward so I'm not going to go over this graphic in detail but I do want to start by talking about and bringing to the Forefront um what I think we've talked about before in this room but that is that our instructional materials while incredibly important are not the only driving factor in our classroom um our content standards are really the driving force behind the curriculum that of documents that really guide our teachers and our teaching
067teams to ensure that our curriculum is not only guaranteed so that all of the standards are taught in a single year but that it is viable and that we have a plan in place to make sure that we have the time to teach those standards at the very bottom you see those high quality instructional materials and those are highlighted that's what we're going to highlight tonight but they are just a piece of the puzzle that paints the picture of what happens in our classroom classrooms I'm sorry more important than anything else though and I think Todd Todd Rush uh he mentions this all the time that there's there's two really critical things in education one of them is the high quality instructional materials that we adopt and that we use and more important than anything
068else our high quality um our high quality teachers and so I want to take a moment to recognize that above all else um that's our greatest resource their content knowledge their professional expertise and their teaching style really has the greatest impact on our classrooms so this is a timeline and I'm going to go to my page here so I can read it um this is a timeline and like I said at the beginning I really wanted to share with you kind of where we've been and where we're going um but these are some important dates and events of note uh in regards to social studies in our state and in our district um really for the last several years so taking it back to 2009 that's the last time that we had a revision of
069our standards at the state level for social studies 2016 was the last opportunity that we had to review instructional materials and to adopt instructional materials at the time due to funding restrictions we only updated our advanced placement materials and that largely has to do with requirements from college board and so the department really shifted Focus to the development of curriculum through open education resources and our teaching teams have been using their expertise since that time to really build Curriculum maps and work at the PLC level to have common assessments and to engage their students in the curriculum however they have not had aligned high quality instructional materials that are up to date for likely close to or over 10 years now 2019 is when our state began the process to review and revise our state
070standards our state content standards for social studies and then we were charged with um through this last school year of reviewing those standards studying them and getting ready to implement them and so that is what our process has been for this last year in conjunction with the review of materials and I am I am excited to say that we're ready we're ready to take the next step forward our big question though at the end of last year was how do we effectively deepen our understanding of the new standards for social studies while also engaging in the adoption process for instructional resources in the same year typically we would take an entire school year just to do that second piece to review and evaluate those options for instructional resources but we kind of had to do
071both in the same year and we actually had a team of teachers who came forward at the start of the school year and really petitioned for taking a step back from the review process and really coming to understand not only our new standards but also our instructional shifts for social studies before moving into the review of materials they really had the foresight to say we want our standards to come first which is in alignment with our guaranteed and viable curriculum and so we did just that and the next slide will give you an overview of what that looks like so we focused on during uh first semester we did that deep dive into the standards we engaged staff and the committee at the PLC level and really looked at not only what the new standards
072mean and what what we're meant to cover and engage students with in the classroom um but also how we go about doing that and then we engaged our community through our monthly lunch and learns which were our content connection sessions and those sessions the um the topics for them really followed the same pattern of work of the committee itself and then this last semester we really jumped into the evaluation of instructional materials again we engaged the we engage the committee in this work we engaged all teachers at the PLC level so our committee acted as Liaisons and they took that information back to their plcs and then they brought back feedback to our our next meeting um we also engage the community through again those content connection sessions that were held monthly again following the
073same process as the committee so that our community was able to get a a glimpse into what that process looked like um the community had an opportunity to engage through chat to post questions we did have our both a virtual option for open house and an in-person we had what what we thought was a great turnout we had 36 parents who came and and joined us to provide some feedback and then we also engaged students through this process and I'll share some of that information with you in just a moment I want to take a moment though before I really start introducing to you what materials we are recommending this evening I'd like to take a moment to not only recognize but congratulate our committee they really are the ones who deserve the recognition for
074this work so here is our Middle School team and we were fortunate enough to have President Galbraith with with us she joined our eighth grade team and uh we we had just incredible conversations and it was wonderful to get her input and feedback as well and then if we go to the next slide this is our high school committee and um the groups just so you know we did have to break up the committee into four groups just to make sure that we didn't burden our schools too much on any given day with the number of subs and so we did not ever have all of middle school or all of high school together with the exception of some of our opportunities to vote um but we uh we were able to come together into
075four distinct groups which actually worked out really well it was a little bit more intimate of a setting which um allowed for some really rich content and standards-based conversations and then president Galbraith I don't know how she did it because she's I know she has a Super PAC schedule but she also joined us uh and and joined the 11th grade U.S history group as well so she's got a good um broad perspective of U.S history at the both the middle school and the high school level and then we had our advanced placement team um this process for adopting new AP books is a little more straightforward basically comes down to what book addresses the the course at a glance that college board publishes and what books are recommended by college board and so these committees
076met just on one day they reviewed all resources they made sure the resources were aligned um because ultimately the end goal of those courses is to pass that AP exam so we are excited about the the new options that we have for our AP courses and social studies so I'm going to come back to that graphic that I showed you at the beginning of the presentation again I'm not going to go over this in depth but this just paints another picture of what the progression of work looks like so anything that you see in that kind of Rio Rancho Public Schools orangey red color is what we did in the fall anything in that golden color is what we worked on as a committee in the spring and then anything in blue is what we're
077moving forward with as we go into the next school year so a lot of that work is already done we're in the process of doing it I meet with our Middle School curriculum team tomorrow and we're really excited to continue building our pacing calendar and identifying some common assessments and putting together those really useful resources for teachers and plcs so that they can plan their instruction and ensure that alignment across the district and then I wanted to highlight a really Unique Piece of our social studies standards and that is our instructional shifts so these come from the New Mexico public education department and the way we talked about it is the committee is that um we have our standards which are kind of that that trunk of the tree they're the the core of what
078we do they're the the strength of what we see above ground um and then the the leaves that are coming off of the branches um the the kind of beauty of the tree are instructional best practices our teaching strategies and our instructional materials and those come from from our teachers and the resources that we use in the classroom the instructional shifts though and there are only five of them are really the roots of the work that we do and so they lay that foundation and they really keep us grounded in all things that we do and so as we go through the next six years the instructional shifts will really be the core of our professional learning and you can see them listed there they are um I think something that as we looked at
079them as a committee when we first read them we thought what does this look like how do we do this in the classroom and so over the course of the last year we've really taken time to start thinking about how do we roll this out in an intentional way so that teachers do not feel overburdened and overwhelmed in year one of this adoption cycle and we know we have a lot of work to do but we really want to take our time in making sure that we roll out these shifts in a very intentional and strategic way so that teachers feel supported and students feel successful in the classroom this is just an overview of our process for evaluating instructional materials it falls in alignment with what many other contents do so we started with
080that New Mexico public education department approved list and I will say we did that for most of our subjects New Mexico history for 7th and 9th grade the the options are kind of few and far between and so we branched out a bit there but aside from that we started with the list from the public education department and then we selected our rubric so our rubric comes from inquirered and you can see the domains of that rubric listed there so every instructional resource was evaluated per the rubric I will say it's an incredibly rigorous rubric um and and we were happy to be able to review the resources with such a critical eye and then finally we continued that process throughout our evaluation of getting that feedback not only from our Rio Rancho Public School
081staff but also from the community so here's that overview of community input again we had the content connection sessions there were seven sessions total the last one will be on Wednesday May 10th and that's our open q a forum that will again be held online from 12 to 1 on the Rio Rancho Public Schools YouTube channel um we have about five to ten attendees per session although when we look at the number of views afterward we are seeing that that there are some more folks who are viewing it um viewing the recording as opposed to the live session we had our community open house on March 8th and we had 36 staff and community members attend the in-person session I I was really excited to see so many of our parents and community community members
082not just come in and and take a quick look but many stayed for over an hour and really looked resource to Resource because I think we did a good job this year of communicating that you might have a kiddo going into seventh grade next year but that student is going to use these resources for really the duration of their time in Rio Rancho Public Schools so parents were looking not only at next year's resources but the resources that their child will be engaged with in years to come and then on February 3rd we did a student review activity we utilized one of our eltp days um we had a huge turnout and that's I got to give a lot of credit to our teachers for really um kind of talking students through this and encouraging
083them to complete the activity but we had over 1100 students that responded um and their their responses were uh vast and varied some of them focused on the more aesthetic pieces of the of the curriculum others were able to log in and they talked about whether the text was too easy or too hard or they liked the graphics they liked the activities within and so that real raw authentic feedback from our students was really helpful to our committee so now I'd like to present to you the materials that we are recommending for adoption this evening in middle school and I'm gonna I'm gonna talk through these um I guess in in respect to Publishers because I feel like that's the the easiest way to explain the differences so at the middle school level um the
084committee voted for and is recommending um for sixth grade and eighth grade the option that we reviewed from Savas sawvis Learning Company and then in seventh grade the New Mexico Journey comes from gibbsmith education we have used the seventh grade text before but the old Edition so this is the updated Edition with some updated uh resources that our committee has found helpful and that they're excited to use moving into the next school year and if we can go to high school so these are the high school recommendations 9th grade geography and 12th grade economics both come from McGraw-Hill education we have 10th and 11th grade and then 12th grade government that also come from sabbas Learning Company and then for 9th grade New Mexico history we will be using a digital only text written by
085Dr Brandon Morgan that comes out of the um out of CNM and so this is just an overview I'm I'm happy to answer questions if you have questions about these specifically but I hope that it provides you a picture of what it is that we're recommending I'm going to talk in a moment about what we get with each of these so that you understand what kind of materials and resources students have and how they can access the content and then these are the advanced placement texts that our committee selected you'll notice on all three levels that we do not have a common publisher sixth through 12th grade or a common publisher for all of our advanced placement courses we had a lot of discussion about this at the beginning of our process but what it
086comes down to really is that we want the best resources possible for each of the disciplines within social studies and so sometimes you will see that a publisher is is further ahead in what they've published and the resources that they offer in some disciplines of social studies but not others and so we felt like we were limiting our teachers and limiting our students if we were to have said from the beginning across the board everybody has to pick the same thing or everybody has to go with the same publisher there are some districts that do that and I believe that it does work in other content areas it's something that when I did Middle School English last year that was that was critical we didn't want our students moving from publisher to publisher all three
087years of middle school but for social studies the committee felt it was very important to be able to select the best resource for each discipline and AP felt the same we have just three supplemental resources that we are also recommending they are largely related to seventh grade New Mexico history and then also middle school as a whole so um as I mentioned earlier in New Mexico history the the resources that we have available to us in terms of formal published texts that are recommended by the New Mexico public education department are few and far between and so um the resources that you see here are just to fill in some of the gaps that we have and to bring in some of those other perspectives that is not to say that our our work is
088done with these resources um especially for seventh grade and with all of our disciplines as we continue to move toward those shifts that I reviewed with you earlier bringing in multiple perspectives to our curriculum is critical and so we'll continue to pursue other other resources and um and even other instructional strategies to support that the issue is that's the formal title the issue is a middle school publication and it really focuses on helping students to analyze kind of some of those Hot Topics in in the world today through a social studies lens our teachers previewed them with students and previewed them with our plcs and they absolutely love them will be if if they are approved we will be looking to see which articles match best with our units of study so that we can
089have that alignment across the board and engage students in some of these really engaging materials that you see so this is just a graphic of what's included in the resources that I that I just showed you AP is a little bit different I want to note that these are specifically for our core resources AP what's most important is that every student has their own book um and so we ensure that a teacher has a copy of the book whether it's a separate teacher edition or whether the teacher just has the book that the students have and then all of the um all of the students that will have their own printed copy as well as access to online materials all of our Resources with the exception of that 9th grade CNM text that I mentioned
090have everything that you see here so our teachers will receive a teacher edition all students will receive a an actual student edition of the text each student will receive a consumable for the next six years so teachers aren't having to try and preserve them and then we've also worked with Publishers to include in our quote access digitally to the online content for the next six years this is the total of the budget including advanced placement foreign and then finally I before I open for questions I just wanted to leave us with one final thought history cannot give us a program for the future but it can give us a fuller understanding of ourselves and of our common Humanity so that we can better face the future and I think as we engage in this uh
091this work as a social studies Department um I feel like this is exactly what we what we focus on in any content we are preparing our students for the future we are preparing them to lead our our community and our society in the future and that's no different as we look at social studies so I thank you for your time this evening and um I'll stand for questions if you have any okay Dr Cleveland did you want to add anything before we go to the board just a couple of comments I uh again as you look back through there was extensive teacher input into this process and so um our teachers had a really good opportunity to look through all of that um I do you know applaud the effort that allowed people to come
092in from the community and look at the uh the materials as well but what I thought was most interesting is the students and asking them what they thought of these materials and and which ones they thought would be more um engaging for them and so I think it was a very thorough process and I know that it took hours and hours of work we thank everybody on the committee for the time they gave to helping get these materials as I said earlier we have to live with these materials for a while and so and you look at the total figure it is a huge financial investment so it is important that we go through a really systematic process to be sure that we have gotten the best materials that are available to us and it
093appears that you have worked very hard to do that so thank you very much yeah thank you and I want to add to Dr Cleveland's comments before we go to more comments and questions from the board just the hard work that went into this and you saw all those committees and Erica it was actually amazing to see how she understood and knew each of those and the Publishers she had talked to and all of those things I don't think I could keep all of that straight with all the Committees that that she had it was very impressive but then for the teachers as they went through those books and I sat with them as they would go through them and they would think about the Learners and every type of student that they had and
094they had different teachers who represented different groups of you know students who had different learning abilities and and it was very impressive for them to think about their snow this would not work for my student let me tell you why this won't work for my student or for a new teacher this would be really hard but this would be a great resource for a new teacher and and so I really really appreciated just the thorough so in-depth discussion that at least in the two committees that I was in that they really really looked deep into these books and made sure that they did those State Standards but also that they would fulfill the needs of our district and so truly I they did a really really wonderful job as they as they went through the
095materials so we'll go for questions and Jessica Tyler any questions or comments no questions just thank you for all the hard work and I know that our teachers are extremely busy and that it takes a lot of time for them to go over the materials and so I just appreciate everybody's hard work and a great presentation on the material so thank you for a great presentation appreciate it thank you Gary trip I guess I'll be a little long-winded I'm sorry but um I um I know that this is a pretty controversial Topic in our country today um and I love the instructional shifts especially the roots especially the empowering students to develop agency and pride in their identity and so I looked up um Brandon Morgan's description of his book in New Mexico history I
096was fortunate enough to teach every single one of these subjects except for AP classes and it talks about uh the work invites readers to explore New Mexico's variety and often conflicting history and I think it's important that the committee seems to have done great work and the fact that that we're not going to shy away from our history because the fact is I was hoping you would put the quote up that said um every contribution made by uh we better study our history or we're going to be doomed to repeat it yeah but so so I I think my my goal to all the teachers is keep up the great work and and like Dolores Huerta said yes yes you can and expand those Minds every group every race every culture every group has contributed
097to make this country great and uh we need to make sure that we highlight every every entity that's out there so thank you for the hard work I just want to say thanks for the hard work appreciate everything thank you thank you so much okay any other questions comments okay thank you so much thank you appreciate it okay we will now go to approve the consent agenda this is knowing Scott I moved to approve the consent agenda a second okay we have a motion by Noreen Scott and a second by Jeff Morgan all in favor aye aye any opposed motion carries five through okay so now it gets kind of funny because everyone's I guess we'll come back up as we go through it too we don't necessarily have to since we just went through
098all those things um but now it's we're going to consider the approval of um the committee recommendation for social studies instructional materials any further comments or questions on this okay Madam president this is board member Tyler I'd like to make a motion to approve the committee recommendation for the social studies instructional materials this is Noreen Scott I I second okay so we have a motion by Jessica Tyler and the second by Noreen Scott and can we take a roll call vote on this please roll call vote vice president Morgan yes secretary Scott yes board member Tripp yes board member Tyler yes president Galbraith yes that's 5-0 thank you motion carries thank you yes please uh just a comment again uh to president Galbraith for serving on the committee appreciate your time now any board member
099that would like to sit on one of those committees they'll kind of learn the process and see you're very welcome to do this unless we don't have a quorum of course um but that that's an open invitation and I know they very much appreciated having you uh on on the committee and it does give you an understanding of the comprehensiveness it is a big investment Dollar Wise and so um and a lot of times there there are uh perhaps some issues or controversies but when you have a process as solid as this one most of that goes away because there's transparency there's opportunity for people to have input and and everybody knows what that process is and the and the and the guidelines and everything so a job really well done and uh but that
100is an open invitation to board members who might want to serve in the future um yeah I would say you know I think when I first came on I don't know if anyone knew what to do with the president of the board being in there but it was honestly wonderful and it was a great opportunity too for me just to be around the teachers and and just to see how things work and um and understand you know their positions I really really enjoyed it so thank you Dr Cleveland okay and we'll now go to consider the approval of committee recommendation for the adoption of Fine Arts any other questions or comments on that okay Madam president this is board member Gary Tripp I'll make a motion that we approve the Fine Arts adoption women with
101more Jeff Morgan a second okay we have a motion by Gary Tripp and a second by Jeff Morgan and can you take a roll call up first please roll call vote vice president Morgan yes secretary Scott yes board member trip yes board member Tyler yes president Galbraith yes and the call is 5-0 okay thank you so much okay that's exciting and you know I feel like we need like this big Hua because it was such a big deal and so I just once again want to thank both our Fine Arts and our social studies and any teachers that are watching or who are here tonight we're just really really grateful for for all the hard work that you do and in our schools and you really you really make our school so thank you I
102bet it feels like a celebration to Erica and Todd I know I feel like we got to get the cake out and so thank you okay our next item is to consider the adoption of priorities for the 2023 bond election and Michael Baker our chief operations officer and Patrick Martinez are interim executive director of facilities we'll present [Music] they good evening Madam president Dr Cleveland members of the school board so this evening um we're gonna going to be reviewing uh many projects uh high dollar items and so we'll be going through this and I just want to Echo what Dr Cleveland said earlier um yeah don't feel compelled necessarily to make a decision tonight uh again I'm sure there's going to be a lot of questions um and if we can't answer them this evening
103we'll get that those answers to you as soon as we possibly can but there's a lot of material to cover and I'll just go ahead and jump right into it the um it's kind of the start things out typically the the district goes to the voters uh of our community once every four years and the last number of bonding Cycles uh the amount of our bond has been 60 million dollars however in recent years you you know you know about this thing called inflation and what has happened to property values uh over the last number of years so the good news is that evaluation has increased significantly which means that our capacity to borrow against that valuation has increased so now instead of 60 million now uh we can we can go for an 80
104million dollar Bond now that being said as you know the cost of construction has also increased so for the most part it's probably a wash the district did form a committee of 29 members in order to vet uh all the projects the members consisted of District employees community members and parents to review a variety of projects the projects essentially originated from the facility master plan which you reviewed about a year ago or so and also some athletic department uh projects that were not necessarily uh in the master plan the committee rank ordered these projects to arrive at a bond balance and of course trying to get to that balance is very tricky uh and it's a puzzle and and that's what we're going to be here talking about uh this evening one of the things
105that we did in order to leverage um the bond funds uh Patrick and myself uh visited with psfa in order to determine potential matching funds and so um we have been talking to psfa and we believe uh through the recommendations from the committee that we will greatly be able to leverage our bonding um our bond funds through psfa and really increase the projects that get completed uh at our school district in addition there were many more projects that we simply could not fund um but we did look at other funding mechanisms I talked about psfa uh in particular and that certainly is a a major contributing factor when we're trying to figure out which projects we should fund so when we're looking at maybe doing a project that potentially has uh half of its funding
106coming from the state that certainly makes that project a bit more attractive uh in regard to matching funds um as you know Senate Bill 131 really changed the landscape as far as matching funds uh before house uh Senate Bill 131 it was almost worthless really for us to to ask for matching funds because our match was just so high and Not only was our match so high but our offset also killed any money that potentially we could get from the state but thank goodness for Senate Bill 131 and what it did was it reduced our uh match by a third and it eliminated the offset so now we're in a situation where psfa funds are quite attractive and can definitely assist the district in obtaining funding for these projects so what I plan on doing
107is just really going through the projects that the committee recommended in priority order the reason why I asked the committee to rank order these things is because when these projects come up for funding we will complete the application for psfa there is no guarantee that we will get the funding depending on the particular project some projects are more attractive to uh to psfa and so we really kind of are relying on psfa to approve these projects we feel pretty good because we did go over this list with with psfa so we have a pretty good understanding We Believe on what will get approved and will what will not get approved so priority number one again I talked about Senate Bill 131 and what that means to us and the good thing about preschool projects is
108that it it reduces um our match by about a half and so um the state match is 61 percent so that makes those particular projects much more attractive um the committee also looked at potentially building a new school again same match very attractive the problem is if we would have purchased or we would have used the bond funding for a new school it would have taken a lot of the funds out of um the entire Bond and and this way there would be a lot of projects that that would not be funded in addition to that if we were to open up a brand new school it would take out approximately three million in operations and so we would be looking at spending about three million additional for CTE at the same time another 3
109million for new shining star would make it difficult to actually do that at the same time so the committee uh recommended an addition to the current school would be approximately 7 800 square feet consisting of six classrooms um our cost would be approximately 1.95 million dollars which would be matched by the state a little over three million dollars next project um should we just go through the whole presentation or do you want to go through okay uh project number two uh something I know that was very important for for the board and that was a new Independence High School um building uh the current site is approximately 28 000 square feet the new facility would be approximately fifty thousand square feet the capacity at Independence High right now is about 200 students the new facility
110would accommodate approximately 350 students the cost of the new facility would be approximately 26 million dollars the the bad thing about this project is there is no psfa funding we would still apply but the likelihood that we would get anything is pretty remote security number three is a variety of security um projects the main security project uh would be at Rio Rancho High School the the biggest cost here has to do with essentially a new building at Rio Rancho High School and that would essentially accomplish two things one is there's a number of portable facilities on the periphery of the campus and so those Portables are so old and outdated we need to get rid of them and it would bring those students that are in the Portables inside the new building would also provide
111an area where we could use the Evolve system so more security and it would also help us develop what we call an inner perimeter so Rio Rancho High School very difficult to secure because of the open campus concept and these funds essentially would be used to tighten up Rio Rancho High School as well as Cleveland but Cleveland is is much easier in order to secure and so right now we have Architects that are doing a feasibility study on what it's going to take and what the actual cost is going to be we will give the school board much more detail um in June on that uh it is likely because of the age of Rio Rancho High School that um that we may get some psfa funding uh for that school uh next priority new
112Cyber Academy um and so one of the things as you can imagine which which is very very difficult is we had lots of projects uh if you recall the facility Master Plan called out for 380 million dollars worth of projects those projects did not include new facilities such as Independence High School um or cyber school as well so projects really if we were to take new schools into account um we would be north of 400 million dollars so to try to tear that down uh to 80 million dollars was quite a challenge um the committee did see value of course in this in this project it ranked it as number four but when it came to balancing uh the bond um it was quite difficult so we came up with an option and that is
113to continue with the program not with bond funds but instead do a lease purchase option so we would still do the project we would just use a different funding mechanism in order to get that done we would use potentially the sale of the old Joe Harris property uh and and the Cyber Academy the current location in order to um essentially be a down payment and then we would use the the lease purchase funds to to pay for that the downside is that we would have to use operational funds um in in order to pay off that loan is essentially what it would be project number five uh new desert Pathways facility cost of approximately uh 4.7 million dollars uh you're aware of this project as well uh the project the current location right now um
114is at Eagle Ridge Middle School the program basically is made up of another a bunch of portable facilities really put together it is a it is a good secure location but once again the lifespan of those facilities uh it's time to be it's time for us to really put a new um facility together one of the ideas is to build that facility next to the student support center and this way they could easily share resources which would also help our operational funding the the downside with this project is there that there would be no psfa funding um project number six uh roofs again not really an attractive project um but but very very very important so uh we really can't conduct school and we have leaky roofs and we have all that valuable computer technology
115and other stuff um getting damaged because of that the the good news is that um this is a very very attractive project for psfa um they will provide matching funds the schools that are on the psfa list for new roofs uh Colinas Maggie Lincoln and Rio Rancho High School um the cost to the district would be approximately 8.3 million dollars psfa matching funds would be approximately 7.7 million dollars priority number seven again maybe not a very attractive but very important projects has to do with drainage mitigation again the advantage here is that psfa would provide matching funds those projects would be at Enchanted Hills Stapleton Sandia Vista Eagle Eagle Ridge and Rio Rancho High School psfa we provide matching funds of approximately just under uh 1.7 million our costs would be approximately 1.8 million uh
116priority number eight is Lincoln Middle School uh psfa was you know really interested in providing funding for Lincoln really because of the age of the facility uh the project would essentially take the old gymnasium uh at Lincoln and by the way this was on an older uh bond issue if you remember was to actually build a brand new gymnasium which we did accomplish unfortunately uh because this project was delayed uh there wasn't appropriate funding to actually complete uh the project um this would complete that project where we would take the old gymnasium and essentially convert it into classroom space again the advantage here is we have four Portables at that location that are way well beyond their lifespan and we would remove those Portables the cost to the district be approximately 1.4 million which would
117be matched by psfa at approximately 1.3 million uh priority number nine I call this miscellaneous psfa uh projects um kind of on the same note as far as maintenance and repair type of projects uh we would um replace electrical service uh some structural problems Plumbing Ada and HVAC the bigger of which is the HVAC at Rio Rancho High School and as you're aware of in fact I was just there the other day and I was reading the 1997 construction of Rio Rancho High School so I'm thinking 1997. it seems like it was just you know a few years ago but but the school needs quite a bit of work in order to get it up to its Glory Days and so this Bond project does have quite a bit of funding for Rio Rancho High
118School specifically HVAC and that's something that we've done with the last bonding cycle because HVAC is just it's just aging and Dr Cleveland said earlier you know when kids are in the classroom and they're they're too hot or they're too cold they're just not going to learn um the again the advantage with these projects uh we have psfa matching funds uh the cost of the district is just under 16 million and psfa um would would pay approximately 10 million uh next project has to do with it infrastructure and as you know it and our networking system is extremely valuable and we rely heavily upon that some of the projects have been moved off the bond into other funding areas uh total cost of this project on bonds would be approximately 550 000 which would include
119Network upgrades wide area um Service uh equipment and upgrade to our phone system the biggest thing is our intercom system uh we were we are going to propose funding that through Tech notes we'll come back to the school board next year to propose that uh this year the project will uh get going however um and and so again we'll come back to the um to the board on that project um priority number 11 special services So the plan if adopted by the board is once Independence High School moves into its new facility that leaves the building across the street uh vacant special services would utilize that facility for we call it One Stop Shop and so all the services for uh special services would move into that facility getting that facility up to that use
120would be approximately four million dollars unfortunately there's likely that there would not be psfa uh matching funding for that uh priority number 12 Athletics um the the facilities that would be um updated is at Cleveland High School and Rio Rancho High School the first project would be Ada parking at Cleveland uh right there between the baseball and the softball area other projects include replacing the turf at both campuses for for baseball and softball we just completed the the girls softball at Cleveland High School uh in Infield uh Turf uh the other project would be to respray the tracks at both campuses for a total cost of 1.3 million unfortunately there is no psfa funding with that project uh priority number 13 Fine Arts um uh this project is to to build a production area for
121the Performing uh Performing Arts uh Cleveland High School currently has a production area but Rio Rancho High School does not the project actually would construct a new Band Room the production area would go in the band room and the reason for that is its proximity to um the stage uh the other part of this facility would also include uh the Evolve system and this way we could get students in from the rear portion of of the campus into into the building the cost of this project is approximately uh three million dollars and unfortunately there is no psfa funding and in conclusion The Big Numbers the bond funds as I said earlier uh total 80 million dollars if we were to do it as stated uh the likelihood is pretty strong that we would get just
122under 30 million dollars from uh psfa we could do a lease purchase that would be offset through the sale of of property uh we were awarded just under 3.2 million dollars in in capital outlay uh Department of Transportation was awarded 850 000 although not directly coming to us it will benefit us for a total of approximately um 126 million seven hundred and eleven thousand dollars so I think what we did here was uh try to use our bond money as efficiently and effectively as possible in order to leverage outside funding uh we took that essentially took that 80 million dollars and converted it to under 127 million projects for the district so at this time myself and Patrick will stand for questions there's a lot of information that's a lot of information to go through
123today um Dr Cleveland do you have any comments let me conclude after the board I I the only thing I would say is I think you get a grasp of the of the challenges with this because there's not enough money and everyone there's pluses and minuses no matter how and the committee worked hard kind of agonized over how how to make this all balance out with psfa funds you you can leverage more money if you if you go ahead and make that commitment on the other hand you know a little bit of a disappointment Early Childhood just six more classrooms we have the largest percentage of pre-K children not served in the state of New Mexico and so those are the kind of hard decisions the committee has had to to Grapple with and uh
124um and up there there's one that we've never done before that's the least purchase it's it's a different way of thinking about uh how we might do a building and I know we've had discussions about should we look at innovative ways of doing things so it it's just really it's really hard and it's also very hard in terms of um looking at the things that will truly move instruction which we're struggling with right now so we come out of the pandemic and then on the other hand taking care of those facility needs if we don't do them now we're going to pay a whole lot more later and and and we are trying to protect our buildings that we have so um the committee had a very challenging task as they went through this and
125and so I think all of us that have looked at this have some mixed feelings um a lot of it but I had to look at the big picture to try to see um you know what would be the best so you know I think the the board probably does need some time to look through this very carefully and and uh um look at all of the all of the factors before you you cast a final vote that being said we need it as soon as we can because we've got to bond issue coming up in the fall Dr Cleveland I'd like to suggest that in the future some members of our board beyond the committee that does the research and and has the discussion so that they can come back and give us feedback
126uh prior I know we asked for that last year and and we asked for it when you were doing the facilities master plan and it just doesn't happen and then we get here to this point and it's so much to digest and and we're all trying to scramble at this point it would be nice if we were at the table earlier actually board member Gary Tripp was on our committee yeah you know I missed a couple of meetings I made a couple of meetings and I apologize that I missed them but personal commitment um I I guess one of the things I I like us to consider to think about is on priority two and priority four on Independence High School and on Cyber Academy it's kind of what do we get for 26 million
127and what do we get for 13 million because I keep on this horse about Rio Rancho is going to continue to grow and the more that they look like a comprehensive school if ever in the future we're going to have to make it an elementary school or make it a middle school or something like that reality you know you run these are great alternative programs But You Gotta Serve your community so I don't know what we get for 26 million or for 13 million do we get the cafeteria so in case we have to it has to become a school you know I mean what yeah the any thought yeah so in regard to uh Independence High School specifically this is really what we get we get to increase capacity So currently there's 200 students
128there we get to increase capacity to 350 students so so that is I think the significance of that particular project and as you know it's an alternative uh education center we have students that are struggling at the comprehensive schools we have a waiting list and this project uh would put those students from the waiting list actually uh in the school so that's essentially what we get for that as far as the actual nuts and bolts of the school we would actually go through a planning process um for that I'm sure the school would include a you know a cafeteria in regard to maybe some specific amenities I don't know if it would have probably not all certainly not all the amenities of the large comprehensive schools but it would be tailored more to that alternative
129program that Independence High School does so well so the board is aware that Cleveland asked at capacity does not have any rooms left but Rio Rancho still does have some room you recall this one time we had more students in that building than we do now uh so there still is a little bit of flexibility for growth at Rio Rancho but none at Cleveland so okay a couple other thoughts is and this is just for me and that is Desert Pathways number five and Lincoln Middle School number eight to me are excellent projects um because number one I think it would lend itself on the desert Pathways to give um give those students an uplift if you will and I think we all need an uplift in our life that that demonstrates that this community
130this school district that we care about their getting a degree in their education I think Lincoln allows for more growth when we do something like that which brings me to the point of the critical questions of a growing Community a growing district and that is Elementary space in the future and Middle School space and we only have 126 million which is kind of great when you think about all the numbers but we're not I mean we might be able to spend a few more years before we build another high school but I don't know if we're over capacity if we need more another Elementary in middle school it's just critical questions that I have in my head enrollment numbers yeah you can look at that um an elementary we mentioned this earlier about this one
131maybe refresh your memory when we built the two last elementary schools it did give us some breathing room for the first time in Elementary in the history of the school district and so but we still did have some elementary schools that are very full like Ernie Stapleton is is very full Vista Grande is very full so we do have some that are very full but overall our elementary is not nearly as bad as it's been over the history of the school district Middle School we have some room at uh at Rio Rancho middle but we have to look at that very carefully and but Mountain View and Lincoln are uh well the other middle schools are very high right now and so um that was another part of the discussion whether to do another Middle
132School but we thought we were hearing from the board that there was a real strong desire to help with those um alternative programs because of the waiting list for those and so I think that's kind of kind of what we heard as I mentioned Cleveland is at capacity we have taken almost all of the Open Spaces and boarded them up and turned them into classrooms Rio Rancho still has a little bit of room left but not a lot so again it's just those hard hard questions but we do need another Middle School um but for right now we would be able to adjust a little bit on that by redoing a boundary adjustment like to try to wait one more year to try to look at that for two reasons one is that we just
133completed a major in construction project at Rio Rancho middle so it would not have been good to move students and this might not be the best year for a lot of reasons to do a a major boundary Readjustment so that's just a little bit of history that might be helpful so and and I'll try to stop here in just a second but maybe Mike you can help the board out and help me out um what are some critical priorities that we did not have in the presentation I mean what are a couple of two or three or four of those issues because we're up against a lot of critical issues yeah so some yeah yeah yeah I mean just kind of Maintenance you know maintenance and uh you know repair some of the ones that
134we're going to try to get done depending on how the operational goes I know we had a conversation about in our finance committee about using some of that cash carry uh for some infrastructure projects uh one in particular has to do with expanding uh and changing uh the the parking and the entry and exit at Vista Grande for example so that particular school a lot of the growth uh In The City Is At The Enchanted Hills area uh Vista Grande is growing uh probably more really than than any other school uh besides Cleveland they have a particular challenge with traffic moving in and out currently we're doing a feasibility um on that particular uh School in addition to that we have um um it's yellow Azul Elementary with a very similar problem as you know
135we have uh some road construction on King Boulevard which has really made that getting in and out very very difficult uh that will be done uh less than a year now but even when that project is done we still have challenges and safety issues with traffic at that location and so that area also the the the parking area and and people getting in and out of the school uh needs to be uh needs to be fixed another project that comes to mind is a new gymnasium at puesta Del Sol for example so that's one of the schools that they do not actually I mean they do have a gym but it's like not a real gym yeah um so you know those are just a few projects off the top of my head again when
136you look at the master plan and couple things about the master plan um you know there there's a lot of projects in there a lot of significant needs uh for the district um kind of circling back to uh enrollment and so although the community is expanding there's still construction new construction going on in the community uh interesting uh interestingly enough our enrollment essentially is flat and a lot of people say when we say this a lot of people say well that doesn't make sense I see houses going up all over the place well there's a couple of things that are happening don't forget we graduate approximately a thousand thousand students a year so we are seeing growth in that regard because we do have we replace those students with new students but we what we
137don't have is we don't have really any more than a replacement and so what's happening is the Millennials are not having children like us baby boomers basically uh that's one factor another factor is um students going to other schools charter schools and private schools that is essentially uh taking away from our enrollment so for the next 10 years in the facility master plan projected that our enrollment would be very flat and at this time what they predicted is actually occurring our enrollment is flat and so you say oh my God I can't believe this is the first time in you know I've been in this district for such a long time and we've had this incredible growth well it's interesting because in the rest of the state enrollment generally is declining so believe it or
138not we're kind of in a good situation at least our enrollment is flat and so so some of the schools actually are losing population some are gaining Dr Cleveland talked about Cleveland High School is essentially at capacity we do have a little bit more capacity um at Rio Rancho High School uh Joe Harris we do have capacity at um Joe Harris and a number of elementary schools as well so last last thing promise I'll be quiet could we on the cash carry over could we possibly pay for things like the the safety of the of checking for weapons um the bathroom repairs and that pathetic gym at puesta Del Sol Elementary could the cash carryover pay for some of these critical projects like a gym or for the safety that we've talked about the last
139few meetings yeah we we will when we go we'll be going over the budget again on May 8th with the finance committee so what we will do is we will identify certain projects um we'll highlight those projects and where that funding is coming from okay okay no you are totally fine okay so really quick and we're gonna go to rumors I'm not quite firing at my full mental capacity since I've been traveling but um so we have how many priorities do we have here yeah 11 priorities I think 13. 13. okay we have 13. so we have 13 priorities that's true why why do we have 13 why don't we fix that okay um so we have 13 priorities and we're looking for we're picking from those 13 or are we trying to go for
140those full 13. this is the committee's recommendation okay so how I presented uh this uh with the exception of cyber that we would not actually spend Bond money but instead we would actually continue with the project we would just do lease purchase option okay and we would provide additional information how we actually plan on doing that with the financing is available on that project um okay so we're looking at all of I just wanted to make sure that I was understanding that correctly that we're looking at all of these priorities okay so my thoughts and I'm going to go to the board for more questions and such but is that we might take some time to really digest these over the next little bit and then talk about it again so we should have a
141board meeting too that night on May 8th right yes and a finance so so we might take some time and then you can ask questions or send emails and and such as as we really go through them that that's my thought I'm happy to to vote on them too tonight if if everyone else is feeling ready for that but other comments from the board Jessica Tyler I just have a question as to how it works so if we were to adopt the recommendations for the bond priorities as presented how much leeway does the board have or the district have as things change over the coming years so because I mean so as if we think about things or we want to move items or remove an item we have some leeway as things change or
142maybe funding doesn't come through I mean there's a lot lot of variables that are in here so how does that work if you could take a minute yeah generally how that will work is once the board feels comfortable with the projects the reason you know we we need to get an idea of what we're going to spend the money on but generally what we do is we'll take these projects and we're working um with a group of folks that are going to uh basically publicize uh the bond and and and we're going to be out there in the community telling the community okay we're asking for uh 80 million dollars in bond this is what your money is going to pay for so we will the main thing is communication informing uh the public these
143are the projects that we plan on using now when it comes to the actual vote um there's typically a very general um ballot question and essentially what it will say and and you know Lauren can speak to the specifics about this is it will be a very vague state treatment that that the voters are approving 80 million dollars for public school bonds and so uh and this has happened in the past because things will change um the vote is in 23 our first draw is 24. it goes all the way to 28. so things will change and I said earlier is we're not guaranteed psfa funding so those things could change as well it likely will change so in the past the board has reprioritized projects and certainly can I think the caveat is that
144the project or the money is used for public schools facilities Mr Baker I think it's important also that we make it clear that the taxes are not raised when the bond passes this Bond merely continues and and goes forward on the Continuum and so nobody's taxes are raised because of this and so they always really careful you know as the value of property goes up the taxes go up but the tax rate does not go up and over the history of this school district the board has not raised the tax rate has maintained it carefully um scheduling uh payments of things to keep it that way and I think that has been a real plus um as Mike said the actual item on the the ballot is very general and so the board can make
145some changes if you need to on the other hand I would warn you to be very cautious in doing that because when you go out to the community and you tell them you're going to do this and then you don't do it then their confidence is undermined and we've had to do that a couple of times and we have made really clear I hope that the community why it absolutely had to be done before the Great Recession uh just to show you the impact on this community before the great new session we bonded 100 million and so when we dropped down to 60 so it was a huge job in our ability to do the things that we needed to do so you know at that point we obviously were going to have to make
146some adjustments based on the loss of of future Revenue but there are times to your point where you absolutely have to make a change but either based on declining revenue or maybe uh a new something comes in and the the whole population shifts to another area of the community so you have that flexibility legally absolutely do but we've tried very hard when we go to the community and say we're going to build you a new elementary school that's what we do with the money or later they'll say why should I trust you and you know you said you were going to do this and then you went and did something else so um you can I think boards have always been very careful about trying uh to stay as close to what was promised a
147couple of years we didn't have enough money the other thing that enters into this um which is something that is becoming increasingly difficult um is this whole issue of inflation and so those tax dollars are collected over that period of time and that building that you originally thought was going to be 30 million all of a sudden shows up to be 40 million and you don't have enough and so that's one of the things about trying to get as much of those big projects done early as you can um and even looking perhaps Mike's talked about Bond anticipation notes to try to get it done as quickly as possible so that uh you're not caught in this inflationary spiral and you know the the last building that I built outside of this District we were
148at 13 uh interest rate and so that was eating up the money we had available so there are some variables and and you make a really good point and say we've got to know that we might have some adjustments we try really hard to do what we what we say we're going to do so and I just want to say one final thing with that I mean I know we have the them rank ordered like you stated but just because of the time frame of those or the types of situations or the types of projects that it's also not necessarily feasible to think that those would be done in order of their priority so and that and that's why I'm talking about as far as like the leeway to implement these projects and so I
149just put that out to the board I think that the list is comprehensive as far as what the board's priorities have um been as we've discussed the the need for projects over the last year and so I I don't see anything missing from this list [Music] oh you have you had a but that's okay uh I want to spend some time with Mike uh because I got a lot of questions Mike you know I love the numbers and I appreciate it you provided but yeah I need to go a little deep with you if you don't mind no I don't mind at all take your time yeah because I really want to understand what impacts psfa decisions because you mentioned known quite a few of these but that could be a long conversation so I
150just want to understand their standards sure and then the numbers I have Man based on what I have it looks like we could be able to cover some of these and some but you might come back to me and say no Jeff you're looking at this wrong here's what the actual cost is going to be so uh I'm out of town the rest of the week I love to make it this week but I like to set something up next week with you so we could talk about these numbers because this is pretty exciting to me man it really is me too so much okay um so so we can go either so it sounds like with with board member we're gonna we might take some time I think we should take some time with
151it so so if we we can we can go ahead and go over those things so would anyone like to we can make a motion to to move that go ahead um board member or sorry madam president this is Barbara Tyler I'd like to make a motion to um delay the action on the adoption of the priorities for the 2023 bond election to our meeting on May 8th board member uh Gary trip I'll second it I have a motion by Jessica Tyler in a second by Gary Tripp and will you take a roll call vote for us on it roll call vote vice president Morgan yes secretary Scott yes board member trip yes board member Tyler president Galbraith yes the motion moves 5-0 thank you so much so thank you it really did cover it
152really covers all the things that we've been talking about so I appreciate that as well okay we'll move to item D to consider the approval of amendment number five one-year contract term extension with Southwest food Excellence Michael Madrid our purchasing director and Dean Gallegos our food service structural present well president Galbraith members of the board superintendent Dr Cleveland as was mentioned earlier by Dr Cleveland when she did the overview of the agenda this is a one-year extension request effective July 1 of 23 and taking it through June 30 of 24. um the procurement method that was used to initially solicit the services for Food Services was RFP 2021-009-5in um in addition we have the public education departments uh service contract and we have state statute 131-150 each of these documents have the authority to issue
153multi-term contracts and that's what you're being requested to consider tonight is the extension based off of those uh those agreements within the background of the document I just went ahead and included the various amendments that the board has approved in the past I'll let you read through those this one really just amends the First Amendment taking the contract for an initial one-year term with that I'll stand for questions and then I would ask that the board respectfully considered the requested action okay thank you any questions go ahead Gary trip Mr Madrid I have a question that is I don't read on here what the contract is for you know what's the dollar amount that we agree to do service with the Food Service Company there is a maximum amount that the food service is going
154to provide the district um there isn't really a set amount the dollar amounts based on the unit cost per the meals that has actually served to the to the students so it's not like the district is going to be paying out a million dollars a year for the next term I mean we don't know how many meals are are going to be served so it's based on every time a meal served there's a real that's what we pay there's Breakfast Lunch there's dinner and there's Mill equivalencies that are all have unit costs and it's all based on the number of uh meals that actually get served what is the unit cost I remember that we had a presentation on that before I'm trying to remember off the top of my head the unit cost varies
155it's not the same unit cost for each one of those what you're going to be getting um in Amendment Six is exactly what you're asking for right now we're in a negotiation for the unit cost for each of those meals and that's what be the the next amendment I think we're proposing to get that before the board in June okay so we'll identify the unit cost and we'll also identify the unit cost we'll be charging the students this is secretary Noreen Scott I move approval uh of amendment number five a one-year contract term extension with Southwest food excellence board member Gary trip by second okay can we go to a real Cabo roll call vote vice president Morgan yes secretary Scott yes board member trip yes board member Tyler yes president Galbraith yes motion called
156five zero thank you thank you thank you thank you okay um we'll go to our second reading of policy Dr Glenn did you have anything on that before we moved on it and I guess the Communists that we would continue negotiations if they were we expect those to go well if they didn't then come back and then we would have to sign at that point if we could not negotiate is that correct expect to come to an agreement yeah okay thank you um so now we'll go to Second reading of policy 604 acceptance of Grant Awards Michael Baker chief operations officer um Madam president Dr Cleveland members of the school board so essentially there's uh a couple of uh additions um for policy 604 similar to 605. the first one on 604 has to do
157with the superintendent and the finance department being formed informed of uh grants that are applied for uh and secondly uh once we get those grants essentially that we follow all the accounting rules State Federal Regulations Etc and a policy 605 same thing essentially that we adhere to federal and state regulations uh to include ped so I stand for questions okay do you have any questions on both policies 604 or 605. Madam president this is board member Tyler I make a motion to approve the changes to policy 604 acceptance of Grant Awards and policy 605 revenues from Investments of a motion by Jessica Tyler in a second by Jeff Morgan if you could take a roll call vote for us on those roll call vote vice president Morgan yes secretary Scott yes board member trip yes
158board member Tyler yes president Galbraith yes motion called 5-0 thank you and once again that was for both items E and F okay and then our second reading for policy 1001 student inner Zone transfers Sherry Carver our executive director of student services one percent Madam president members of the board and Dr Cleveland I'm here tonight to end the ceremony again with policy 1001 um and this one is regarding student inner Zone transfers and the main change in that policy you'll remember is to address the interscholastic activities so it brings it into current compliance and I'll stand for questions any questions from the board [Laughter] board member Tyler I'd like to make a motion to approve the changes to policy 1001 student inner Zone transfers trip I'll second okay I so I have Jessica Tyler with
159the motion and Gary Tripp with a second and you'll take a roll call vote for us on that roll call vote vice president Morgan yes secretary Scott yes board member trip yes board member Tyler yes yeah president Galbraith yes motion called five zero thank you thank you thank you okay and we'll go into advanced planning um we do not have that executive session tonight so for advanced planning on the Phoenix dinner is tomorrow night at the Rio Rancho High School cafeteria is anyone able to go to the Phoenix nor in Scott we'll be at the Phoenix soon okay all right um yeah if we can get to those they're great they're always fun to be at I really really do love them and then May 5th will be a half day of classes um and
160a professional development day for our staff the eighth is the finance committee meeting at four and the regular board meeting at 5 30 May 13th and we have our seats and eats the Hall of Honor celebration at the McDermott athletic center and May 19th the Rio Rancho cyber Academy graduation at 5 PM I'm at the Cleveland concert hall and then we get into graduation the more graduation so that's cybers and we have Cleveland's on the 22nd Independence High School on the 22nd Rio Rancho on the 23rd and our last day of school will be on the 26th so for the rest of the dates on those please refer to the agenda any questions on calendaring for this end of the year I would just like to urge everybody to participate in seats and eats if
161you're able to it's a great opportunity to honor folks who have done a great job for our school district and moreover its plans to be a really a lot of fun we're supposed to really have a good time while we're there so hopefully any of you can join us okay thank you so much our meeting tonight's adjourned thank you everyone [Music]