School Board Meeting 4/13/26

001Thank you. Item three is the consideration of the consent agenda. Are there any items the board would like to hold for further discussion? Hearing none. Would someone move? >> I'll move to approve the consent agenda as presented. Is there a second? >> I will second. Schwagger. >> Yes. >> Joel, >> yes. B, >> yes. >> White, yes. Herman, yes. Bowden, >> yes. >> Andrews, >> yes. >> Motion carried. administrative reports. Jason, would you give the elementary report, please? Sure can. Uh to start with, we want to thank all of our staff for accommodating the calendar change back in February and March during the three early release Fridays that became full student contact days. This change required teaching staff to make time for previously scheduled professional development plan to complete curriculum work, budget planning for next

002year, yearly evaluation documentation, and planning for additional student contact hours during their already full prep times. We appre appreciate each of you working through that change knowing additional hours outside the normal workday were committed by many. Uh since February, I have been a part of a book study on a behavior solutions workbook uh with Matt Renwick at C3. Joined by social workers, principles, and special education teachers in the area. We have been exploring ways to support and manage student behaviors in the classroom. My goal is to provide professional development through strategies and systems learned that allow teachers to focus on student academic instruction in the classroom. On March 27th, Miss Jordan Hinderman shared that forward testing was at the time 95% complete at the elementary school with only makeup tests remaining. A thank you to

003Mrs. Hinderman for guiding us through another annual testing session. To the TC Networks team for being on site to help with techn technological needs during our testing windows, to Mrs. Whitney Casper for administering the dynamic learning maps assessments where needed. and to all of our staff for accommodating a positive assessment environment. With that, a special shout out to our third, fourth, and fifth grade students and staff for working hard and giving a fantastic effort during the forward testing window. These students staff were treated to some frozen treats and a surprise performance by the Cuba City High School pup band to celebrate their efforts and the completion of testing. Want to thank Miss Julie Clayton, Mr. Sander and the high school band members and high school teachers for their flexibility in making that celebration happen in

004addition to some of our staff members that joined in with the band during that performance. With only two days in April before break, Cuba City Elementary students and staff began the annual spring reading challenge. Students were encouraged to get a start to get started logging book titles and minutes read for reading over spring break continuing through the month of April in order to reach their reading goals. Students who reach their goal will earn opportunities to once again dunk or as some of our younger learners say duck the principal in the dunk or duck tank. Either way, uh hoping those two ducks roaming around town don't show up to maybe it'll be entertaining. Anyway, uh staff will be looking to distribute caught reading tickets to students for additional prize chances throughout the month from Miss Sharon

005Olsen. And speaking of reading on the horizon for the last week of April, the the elementary school will be hosting the spring scholastic book fair. Uh watch the Cuban communicator for more details on that. On April 1st, we weren't fooling around. Well, there was some fooling around, but not when it came to showing our thanks to National Pair Professional Appreciation Day. Another thank you to Mr. Justin Bonnik, Mrs. Kathy Gallagher, Mrs. Joanne Jansen, Mrs. Kathy Kaiser, Miss Kristen Camas, Mrs. Shelby Clemenstein, Miss Molly Laroo, Mrs. Pam Timberman, and Miss Maggie Wright for all their care, effort, and attention they bring to our CCEs school family each day. And although we weren't in school, we want to be sure that Miss Sharon Olsen and Mrs. Tina Burket know how much we appreciate their dedication to one

006of their school roles on National School Librarian Day, which was April 4th. And finally, summer school information has been shared out to community families. Summer school will run from June 22nd through July 23rd this year. Be sure to check out the Friday publications of the Cuban Communicator for all your CCES school and community events and updates. >> Thank you, Jason. Any questions? No questions, but I have a first grader who's got her eye on that. Dunk tank. >> I'm looking forward to it. >> I I did have a question. I was asked that summer school is two weeks later. Can you tell me why or if that's true? >> Um com compared to last year, I don't know. >> Well, the last two years I guess was different because our end date was significantly different.

007Um, the intention, I think, of setting it back a week than what I could find recorded was that there was traditionally a week of a full week of school off, but that that was even I I want to say four or more years ago. Three years ago, we didn't even have a full week off before we started. So, um, personally, I I thought there was the chance of a little bit of a shell shock from staff having to come back after a week after the past two years having over a month off before starting summer school. So, hoping not to deter uh participation and and support for our staffing for that by giving that a little extra time this year. If feedback tells us that we need to get to it a little quicker next

008year, we certainly can. It's still the same number of days for some reason. >> Yeah, >> it was a teacher who asked. >> Okay, thank you. >> Yeah. >> All righty, Chris. Middle and high school, please. >> Yeah, the music department had a highly productive month headlined by the successful hosting of district solo ensemble festival. Our students grades six through 12 performed exceptionally well. Uh entering 73 events earning one third rating, 16 second ratings, 50 that's 50 first ratings and five starred first ratings. And the starred first ratings qualify for the state competition which will be at W Platville. Um, Cuba City Parents Music Club provided essential logistical support and hospitality for the visiting schools and students. And um, they also recently featured performances by their high school jazz ensemble and high school jazz and

009middle school jazz band showcasing the repertoire prepared for recent festivals and contests. Um, additionally, the department has officially returned from their New York City trip where students are engaged and immersed in cultural and educational experience, including broad performances, iconic entertainment venues, and famous landmarks. Um, FFA has four career development event teams participating in the state contest in April. They include livestock, milk quality, and products, meat evaluation, and egg communications. Miss Van Scandal shared that they had 12 teams compete in 12 different categories. Uh the livestock team that competed at South Dakota State University placed 14th out of 70 teams. Bryce Maher was selected to attend the national FFA's next generation agro business conference in Chicago this summer. FFA members in the lamb project have picked out their lambs for this summer and we also have

010two goats as a part of the lamb project. Uh due to the construction, the animals are going to be raised at the Vance Scandal Farm instead of here at school. Um and then the FFA banquet is set for Sunday, April 26th at 5:00 p.m. in high school gym. All schoolboard members are invited to attend. FCCLA had two students compete at the state level. Congratulations to Macy Eversol for earning a silver medal in recycle and redesign and to Adeline Jim who received a gold medal in culinary creations cake. Uh, Miss Merwin shared that the collection of plastic bags is now up to 472.5 pounds, just under half of what we need. Educator Rising National Signing Day is May 5th and we have two students, Ty Fisher and Emma Daly, who are planning to commit into going

011into education and the details of their signing are still coming. Uh, good luck and good skill to our FBLA students and Mr. Simons who are as we speak participating in the state competition in Green Bay. Uh in addition to their competitions, they have the opportunity to tour Lambeau Field, M3 Insurance, and WBAW Green Bay's ABC um TV station. Students will also have the opportunity to participate in workshops, information sessions, and networking. Several middle school students competed in the regional round of National History Day competition in Lacrosse on Thursday, April 3rd. Mr. Allen shared that we have 16 middle school students moving on to the state competition at WMadison on April 25th. Testing is completed mostly in the high school. The makeup tests are all done and the middle school has completed their regular session forward

012exam testing with only a few makeup tests less left to finish. Uh, thank you to Miss Davis, Miss Update Game Ames, and especially to Miss Henderman as our district assessment coordinator for attending to every detail to ensure that our testing all went very smoothly. Spring sports are all competing now as long as the weather cooperates. Uh, middle school track and field has now joined in with practices and they'll have their very first meet tomorrow night, again, weather permitting. Um, and then finally, um, we recently received ACT results. um gen generally not the individuals but um and it was extremely good news. Mr. Derby reported that if we were to compare these how we placed in CISA last year our results would be as follows. The composite we would be in first place in the CISA.

013Uh English we would be second place only behind ourselves last year. Math we'd be in first place by over two points. Reading we'd be in first place. Um, reading, by the way, is an area that we're usually just trying to beat the stat state average and we like blew it out of the water this year. Uh, science would be first place by over a full point from last year, writing sixth place, and he said typically we were around 20th. So, um, tremendous results. Now, Mr. Derby did share that this is a new test this year, so we may see that other schools improved as well. Um, but we still have much better scores than we ever have. Some of this might be due to an incentive plan that Mr. Derby helped create uh where students

014could earn exemptions for their final exams if they per performed well in ACT. Uh students had to either score higher than the cut score because there's a a score that they want everybody to get. Um so if you beat that, that would be an achievement score or if you had improvement. So if you scored two points higher on any subject than you did on the preacct last year, that would show growth and so that would qualify you. Uh students could earn up to for juniors could earn up to two exemptions for their final exams and there's more details to you know they have to have a certain score in that class to to qualify to exempt. Um but right now we have 46 juniors who earned exemptions in both in two areas. uh we have

01513 who had earned an exemption in one area which means that 88% of that class earned an exemption. So great news with the ACT. Um the results I talked to Mr. Derby today the results for the CISA were will probably be out in the fall and so then we'll have you know more comparison to see how we did. But um very good news. >> Good. >> Thank you Chris. Any questions coming? Are there exemptions for other grades for final? >> We're we're we're working on for the um the the freshman and the sophomores as well. Um we're the freshman and sophomores would only be one exemption, not two. Um and it would be based on the same kind of things where they would have to show they'd have to either hit achievement and beat beat

016a cut mark or they would have to show growth by raising two points over the previous year. Um, and so then looking at for a freshman, we would have to look back at the forward exam. And so there's some work to be done there. >> Whitney, the special report, please. >> Yeah. Uh, the May snapshot will occur on May 12th at 9:00 a.m. Information captured in this snapshot will be used for state and federal accountability purposes this year as well as future years. Uh the specific requirements reporting captured in the May demographic snapshot links student enrollment and the student demographics to assessment results of the following assessments. The forward DLM preac and accessl. This data once validated and processed will display on the wise data public portal and on wise data for districts. This allows

017assessment data to be um marked in various demographic markers. Paraprofessional appreciation day was on April 1st. We celebrated the incredible pair of professionals who make a difference for our schools every single day. Their patience, compassion, flexibility, and dedication do not go unnoticed. They are the steady support, the extra set of hands, the calm to the chaos, and the champions for students who need it most. Because of them, classrooms run smoother, students feel supported, and success becomes possible in ways that truly matter. To all of the pair of professionals within the Cube City School District, thank you for your countless small moments that add up to something extraordinary. As a district, we are so thankful for everything you do. Uh DM testing is almost complete. I'm working with students this week to complete all of the

018testing within the district. Uh thank you to Jordan Henderman for your ongoing support and organization with all of the state testing this year. Your efforts are what makes a stressful time for school year not so stressful. uh educator effectiveness reertification training was completed by the admin team on Tuesday, April 7th. The reertification course is designed to encourage collaboration among administrative teams and to meet the bianual district requirement. >> Thank you. >> Any questions? >> Thank you. Have a business report. >> Yep. Uh update on this year's um budget. At the end of March, we were 75% through our fiscal year and we had spent about 50% of our funded budget. This is where we were at um in comparison to last year. Keep in mind that July and August teacher payrolls have to be backdated.

019So that's why you see the difference in where we're at in the fiscal year versus our spending. Um that will eventually um catch up. Um, an update on our referendum or our fund 49 checking account. In the month of March, our revenues totaled $875,898. Our expenses that cleared the bank were $875,49723, leaving us a balance of $8,1223. Um the school district's financial scorecard was included in the um action agenda tonight for everyone to um see the updates there. Teacher budgets have been approved by all the building supervisors and those numbers have been entered into our financial software for next uh budget season. Department budgets uh for the 2627 school year are due later this week. Um, so I'm continuing to work on the 2627 budget. School board elections were held last week and we will

020welcome Kyle Kent as our new school board member next month. Megan Hinderman did not seek reelection and I just want to thank Megan for your nine years of service to the district and staff, students and community. Megan has served as board clerk for many years and that's a role that I work really closely with. Um, so I'm really going to miss working with her and I'm just very grateful for your very thoughtful decision making um and all your contributions that you've made to the district over the years. So, thank you for everything you've done. And then uh lastly, I just want to um remind everyone I did include uh the spring referendum uh flyer was included in the consent agenda folder. We did not have a referendum, but if you just wanted to see what

021what's going on in the state of Wisconsin, um 61% of the questions that were asked did pass. So that's all I have. >> Thank you, Heather. Any questions? >> Heather, in your notes, uh you said our fund 10 budget is 10.9 million. What is our overall budget with all funds? >> Uh around around 18 million. that's going to be slightly increased because of fund 49. With fund 49, I put in this is what I think we're going to be spending in this year. We have likely over spent that. Um, but it's around 18. It's an $18 million budget that I'm balancing. >> Thank you. >> Okay, Aaron, superintendent report. Yeah, there's a lot of visible progress happening just left of us down here on the new wing right now. Our goal for April is to

022have the gym fully enclosed. Uh the windows and doors won't be permanently installed yet, uh but they'll have that space sealed off with plastic so they can stay on schedule. If all goes plan, we're aiming at pouring the gym floor the first week of May. Once that floor is poured, it'll have to have some time to cure properly and get all the moisture out of there, about four or 5 months. that sounds like a lot. There have been a lot of schools that have tried to rush that process and put their floor down and then the floor buckles and uh that's an expensive floor that we're putting on there and it's a project that we're all excited about. We don't want to rush it. Um we're going to give that plenty of time to cure

023during that stretch. Obviously, they can they'll be busy putting the overhead things up in that space. They'll install structures in the rafters, painting the walls. They'll um you know, putting in the doors and windows. But looking ahead, uh we think the floor will be laid in October and November. After that, December and January will be primarily spent installing the new bleachers. I guess the bleachers come in in all pieces. They lay everything on the ground and they put they build one section at a time. Uh and that's a lengthy process. So, as of right now, we're targeting uh an early February opening of that new gym. Uh if you've driven down to School Street recently, you've noticed the amount of block work going up, and those guys put a lot of block up uh quickly.

024There's actually a point where they have to to stop going up vertically because otherwise the the cement will will start to uh to move a little bit. So there's only so much they can do vertically. But uh that's for the fitness center, the wrestling room, the training room, the bathrooms, the concession stand, office spaces, and they're all taking shape. So that's the update on the construction. Um with referendum results, Heather talked a little bit about just a broad view of that. Wisconsin is facing a systemic school funding problem. It's not a local one. Uh recent data from Robert W. Baird shows 73 districts asked 75 referendum questions this spring alone with 61% passing. That's not normal. That's a signal. Even more concerning, Baron projects that by next year over 90% of Wisconsin public schools will

025rely on an operating referenda just to maintain basic programming and services. That means what we are experiencing is not unique to Cuba City or to Southwest Wisconsin. Uh it's a new statewide reality. This takeaway uh the takeaway for the board is simple. When districts across Wisconsin are going to referendum at this scale, it's not about mismanagement or local decision-making. It's about a funding system that no longer keeps pace with actual cost. This is a state level issue that's being pushed down for local communities to solve. Just wanted everybody to keep that in the forefront of their mind. And we have a visitor today. Captain Cuban has arrived. Uh, as part of our rebranding work over the past two years, I want to take a moment to thank our branding committee of Sarah, Julie, and Angie.

026Their leadership and creativity. Um, if you remember back, um, having a lot of those meetings and looking at a lot of different options, this is the one that we settled on. But developing that new Cub City logo and introducing our new mascot, Captain Cuban, um, is exciting. and we're figuring out ways to have that roll out and introduce him to students in our community here shortly. So, thank you for that work. Um, and to end here, this is Megan's last meeting officially her last day as board member is the fourth Monday in April. Um, but this is her last regular meeting. She's done a wonderful job as clerk and we actually came in at the same time, didn't we? We did. >> Um, and so we've been working. She was on the buildings and grounds

027committee that met every month for our our middle school and elementary renovation. Every every two weeks. She knows. >> I remember >> uh that. So, she's done a lot of great things at our school district and we'll miss her and glad that she'll be here as a parent for many more years. But you've done a wonderful job. So, thank you. >> Thank you. >> Yeah, it was a pleasure working with all of you and all previous board members, uh faculty, staff. It's been a pleasure. >> Thank you, Erin. Any questions of Erin? >> Erin, is there an update on the FEMA update? >> Sorry, I mean, we can table it for a month if you want to like >> There's an update. I just it's it's not much of an update, but um WHM, which

028is Wisconsin Emergency Management, they work with us. They're kind of the go-between between FEMA and the enduser Cuba City School District. So, they reached out and just asked if we were still interested in our project. We said yes. They said, "Okay, will you be done by September of 2026?" We said no. Um, we will not. Um, and so they're going to on our behalf ask for an extension because and a ch and a change of venue. So we obviously moved forward with our gym project. So that can't be the FEMA project. So if we get it, it would have to be a different alternative. So and that would take some we'd have to get new designs. We'd have to kind of start over on that process. And um so WHEM has talked with FEMA about

029that. We're waiting to hear what the results will be for that. Um the good news about that though is you know I I think we should have that. You guys kind of gave us gave me like 12 months like we're going to >> that's it. That's about as long as we're going to wait. I'm I'm feeling like we'll probably have an answer sooner than that. But so not much of an update, but there's something. >> Sure. My other question was are is are other states experiencing the shortfall that Wisconsin is or is it just a Wisconsin issue at this point? Do you know that? >> I'm going to ask Angie. How's Iowa? >> I think it's across the nation actually. Debuke has a lot of we're under a huge huge crunch right now with um

030referendum did not pass and so a lot of decisions being made extreme levels in the district for upcoming years. Um my sister works in Arizona. they have their I mean so I think it's it's not just a Wisconsin >> and really most of the stuff that I read is like I'm on a bunch of Wisconsin list serves so I read a lot of those things I don't really keep track of >> I don't recall if de mo is but someone's closing multiple schools so yeah >> yeah and you know you've heard of disillusion um of schools and there's one school now that um that is going through that process if you read about that in the news and u they've already identified the four schools that if we dissolve then you know some kids will

031go to this school that school that school or this school and that's kind of the plan for that and um that that's a real real thing that is happening right now and it's certainly not a trend that we hope continues in in Wisconsin >> it's a lot of doing more for less right now >> so F is the school district curriculum team in the fiveyear cycle Uh Ellie, you got that? >> Yes, I have some notes. I think they might have been in a folder, but I also have copies. Does anybody want a copy of the notes that I make? >> Sometimes my Okay. Okay. So, um, our curriculum team has been working since August was our first meeting, um, where we kind of set our goal. And so, on our curriculum team, I'll kind

032of just go through the names of all of the people that helped kind of create this proposal for all of you. So, Christina Brewer, Stacy Balback, myself, Gina Rollins, Nancy Davies, Becky Sits, Nancy Merwin, Sharon Olsen, Julie Clayton, Jennifer Holmes, Matt Halls, and Austin Young. We all work together. We meet roughly once a month, and then we our goal was to kind of be able to present to you a guide for piloting and purchasing our curriculums. So, we wanted to dive deeper and come to a solution to present to you, which is kind of where we ended today. So, um, there have been lots of conversations and I'll kind of take you through our path as to how we came to the 5-year matrix. So, to start, we in September, we decided we wanted to

033know what area districts were doing and how they were purchasing curriculum and what that looked like so that we could have all of the information moving forward. So, we talked to six area districts that some people on our team knew and felt comfortable reaching out to and collecting information. And the results range from five to sevenyear matrix, no a allotted funds or only what's left at the end of the year. On the back of your notes sheet, it gives you the details as to what districts and kind of where they were landing. So some said in springtime if we have extra funds, we'll use those funds. Some of them are on a seven-year rotation. So after seven years, if we have the funds, then we'll move forward with whoever's next on the schedule. And so

034starting there, we kind of survey different departments. So every department lead meets with their departments and then they're able to talk with their staff. And we meet roughly every month, every couple months depending on what our Fridays look like. And so they talked and the department meetings, we allowed all of the staff to kind of put their input. they put it into a document and then before our lead meetings we got to view all of the summaries from what everyone um felt and kind of what their perspective was and then that kind of drove our conversation for where we were headed. So we also did some research and um researching we found that it takes about three years to get comfortable with a curriculum to really feel like you have a good grasp on is

035it where we thought it was going or is it ooh this is not what we were expecting and then we're able to kind of form a good opinion. So taking those into consideration we came up with quite a few ideas. One of them was the seven-year matrix, which is what we've had. And so, a lot of the feedback or some of the feedback was it felt too long. It felt like there was just we had a good grasp on it before that 7-year mark. And then 3 to 5 years was tossed out there as well. It feels too long. What about a shorter time span of 3 to 5 years? And so, some also mentioned a yearly allocation. And so, we kind of started going down the avenues of what each of those could look

036like. And then we discussed so the yearly allocations we thought this would be nice for subscriptions and it would allow us to adapt very quickly to new regulations. We also kind of kept talking and discussing as a group. It also would not lead to larger purchases to be able to be made unfortunately such as class textbooks, new kils, new pianos, all of those things that are more larger chunks of money. So that's kind of what led us away from the yearly allocations. We discussed a proposal based. And so what this would look like would be every year all of the departments would kind of look and see what their curriculum looked like and then they could propose what they want and then a committee would go through and decide this is how much money we

037have and then approve or deny proposals. Um I talked with some administration as well following this. We kind of went down the avenues of this would be really nice because it would allow for as needed purchasing. We also had some concerns as to this could also lead to departments going one or multiple years without a curriculum altogether in case it was denied. And then it could also lend to kind of some upset feelings if it got denied, frustrated feelings. And that's not something that we really wanted to move forward with because we felt like it could not could lend to more hard feelings than benefit. So we kind of landed on the failure matrix. So here is what we landed on. Um when organizing the matrix, we started with okay, where is everybody at currently

038on the seven-year matrix? And then I went through and we had discussions with administration that business and intervention wanted to be on a yearly rotation. So we pulled them out and they will receive yearly allocation. So if you look at the um implement the new resource, that's the year that they physically will be purchasing. Um and so science will be purchasing in the 26 27. through July 1 of 26 27 school year. Science will be purchasing, placing their orders, getting their materials this summer to implement next school year. And so business and intervention will also receive their funds yearly. All of the departments were given the opportunity to decide if they wanted to be on the matrix or be on a yearly allocation. And so business is a subdivision of the CTE. So they were

039withdraw withdrawing from that. So when it says CTE, it is not business in that little section. So that's kind of the difference there. Intervention was added, which is exciting. Um they were added to the curriculum matrix as well. Elementary departments were placed with a year gap between ELA and math. So in the order of year 1 to 5 they will have social study or math and then the next year will be social studies and off year which will be very nice to allow for them to focus on really diving deep into ELA curriculum and piloting and then ELA and then science. Our hope is that that will allow for us to really dive deep into those bigger those bigger purchases. Um, like I said, we added an intervention and mass media, which is exciting. Um,

040elementary concerns. Sometimes there's the concern that was raised of what will this look like at the elementary school. Our hopes is that we can find a really nice social studies and science program that we can just renew. Um, we're really excited about the science program that we have coming up um in K5. It's mystery science. I don't know if anybody's used it, but it it really has been really great to work with so far. And so hopefully we can find a resource and be able to just renew. And so that would allow for us to not have to do all of the piloting every 5 years and it would say, "Yep, we love it." And then they just continue on with that. Same with social studies, math, and ELA. That would be phenomenal if we

041could find that resource as well to be able to renew, but as we know, um, things are changing with laws and regulation, and so sometimes we have to modify, and that's okay, too. Um, and then like I said, the off year will allow for ELA to us to kind of rev up for ELA because it is a really big curriculum and there's lots of aspects to it. So, we want to be refreshed and ready to go. From the funding aspect, we're hopeful that this will save funds. If a curriculum is not going as planned and by year three or four when we would be getting ready to purchase, we would be able to see that and then we would be able to change sooner rather than having to stick it out and potentially having those

042prepaid years um moving forward at a longer span. And then the special education department is also having that 10% allocated for their budget to make sure that they are getting exactly what they need for curriculum resources as well documents. So the first document that I have is the matrix. So the colors kind of follow along with the departments and then at the bottom I have special education has the 10% and then the departments that receive funding yearly are also listed as well. On page two, I have more in-depth descriptions and this is more for the leads in the departments kind of outlining what their years are going to look like. So, if they are on the research two to three curriculums to pilot, it just gives a deeper description as to what they're going to

043be doing. The pilot year is a big year as they're going to be piloting the two to three resources that they selected the year prior and then moving forward with filling out their budget that they will then in that following summer um all the orders will be placed implementing the resource and then assessing the strengths and weaknesses as well. Below is just a very very simplified version of the matrix on page one and then just a couple um terms there. So CTE will um now be comprised of family consu family and consumer sciences, tech education and the agriculture education and then business like I said was told they will still meet and discuss on those department Fridays but just for the sake of budgeting purposes that's what that shows on page three it shows um

044the department and then where they were at for purchasing on the seven-year versus where they're landed on the 5-year and this just shows that they will either be on the same purchasing year or sooner so that nobody has a lapse in oh we're a year or two behind. So that just kind of maps that out. And then on the last page it are the districts that we surveyed and kind of their results just in case you were curious. I want to thank Whitney and Heather and Jason and Chris and Aaron for all of their guidance and help and there have been a lot of meetings and a lot of emails going all around to kind of help us get to this point. So, >> you've done a great job. Thank you, Ellie. >> Thank you.

045Thank you, Ellie. I appreciate um the efforts that you guys went into doing this because I know >> it was a lot of work and I I appreciate the hybrid approach with everything. Um, I think it looks fantastic. Um, I do have one question though. If there was >> Sure. >> two new I'm going to call them departments. >> Yeah. >> That funds were were it shifted to those funds or Heather, can you explain how where to was that part of the extra referendum money or was that money shifted? >> That was a request that we granted. They didn't we didn't think that they really fit into other ones. So we're going to have to fit it in that allocation. >> Okay. >> So there's no like there's not additional money. So >> So we're

046kind of just shifting it out of one area to another. Just to be curious. >> Yeah. >> I had a couple questions for sure. You guys did a great job. I mean great job. So help me understand fiveear cycle. You're in year three >> not working. Yeah. >> So what is your vision like? What what what is the vision for that? Like what would that look like >> on year three? End of year three. It's not going great. Year four would be the pilot year. So that would be we would start piloting new resources. >> So you would dig and look for a new curriculum component in year three and then pilot in year four. So you'd be off the 5year cycle somewhat. >> Um no, so the year four was when we would start

047researching and then year five we would um be purchasing. >> So you're staying in the same fiveyear cycle. You're just making a decision around year three that this is probably not working for us. Gotcha. >> Yeah. So the assessing strengths and weaknesses, that's where we kind of fill out the we'll call it a rubric that they put together. Is this meeting what we initially wanted it to? Yes or no? And they take two years to do that. So on year, if purchasing is year one, on year two and three they're really diving in and assessing the strengths and weaknesses so that year four they can start researching and then on year five. >> Okay. Yep. And then my other question is how many of the curriculums that you have access to require like a 5-year

048contract? Do we have any that require like 5year contracts? You know, you purchase it and you can save x amount if you agree to 5 years, 10 years, whatever it may be. Do I >> kind of varies, doesn't it? >> Yes. Do we have any that exceed five? Do we have any if we were >> We had some that were seven, but what Ellie's finding when she's reaching out to vendors now is nobody wants to do seven. >> Okay. So, that's what I was my biggest concern was if you commit to like math expressions, let's say, and it's on a sevenyear cycle, then you're going to be off your 5year, right? I mean, because you've done that contract. Okay. And some of the contracts were trying to project inflation. And so on year seven, they

049were trying to project how much they felt. And so that can kind of go either way as well. Sometimes it's in positive and sometimes. >> So you're kind of pretty much you're still within that five year. >> A lot of a lot of them were at the five year mark. Okay. Perfect. >> Any other questions? >> Did a great job. Thank you. >> Thank you for all your work. Thank you. If there's no other questions, we'll move on to discussion items. The first one is the administrative assistant full-time position. Yep. Gary uh contacted me and and said, "Hey, let let's talk about that." We approved the position, but we didn't really have a lot of conversation about whether it was full-time or or um part-time. We had already posted it by that time as a

050full-time position because that's what we had talked about before. But he asked that we have some conversation. Um he asked me to come up with kind of some of the uh a board consideration, some things that um that you guys were sent. And he also asked like, "Hey, what's like a a normal week look like?" And with all administrative assistance, like uh Jesse told me the other day, I don't know if I've had two days that are the same in my 12 years here. Um so, but I I tried to say this, this is what a normal week might look like along with some of the tasks. Um, we did include the job description that we wrote when we posted it for you guys as well. So, I'm sure all of you guys have read

051that, but now this is just time for you guys to have discussion and ask questions. Our job is to guide the board. The board, you guys make the decision on that. So, um, with what you've read, have some discussion, and when you want to ask any of us questions, we are here. I asked earlier today or last night which I was late getting to my notes is to have um a better understanding of because what this role is tied to and then the business manager position. So I appreciate you sending out the role descriptions. I'll be honest, I was a little taken back that they hadn't been updated reviewed since 2019. So seven years that those had not been reviewed and things change a lot in seven years, right? So having now a better understanding,

052you know, it's it's good to know, but I think um to me it's really difficult to I guess looking in hindsight, creating a position when we don't necessarily know the roles that we're creating the position for. That makes it a little tricky, I think, when we're looking at fiscally being responsible and and looking at, you know, what we're spending right across the board. So I appreciate you sending that to me and and thank you and hope in the future we'll stay more current with with updating some of those. I mean, that would be helpful. Heather also looked at uh different schools kind of in our conference in our area and and who's kind of in the the office, how many FTEEs they have. I don't know if you have that available. It really just kind

053of varies. Um some people will have um a bookkeeper, some people have a business manager. Um some people have a business manager and two payroll assistants um even in our conference. Uh so it really varies. Um some people have a business manager on site, they pay a business manager at a CISA and then have somebody that does payroll. So it's very different but I I think when we looked at that FTEES in our district office was the lowest in our conference. I'm not sure about the area. You know Benton might have something similar to us or or smaller. >> No they have more they have more they have more business office support than we do because they just recently added. >> Do they have the same? And again, you probably don't have these numbers, but

054when we're looking at the scope, like you're saying, like the the administrative secretaries and courts, are those like three to one business manager to one administrator to one principal? Do you know what I mean? >> That's the hard part is we get we get like administrative assistants and and Heather sent out something specific to like who works in district like in the payroll area. >> Yes. In the business office. So, it's very different. So, >> but some might be halftime business and halftime like you know superintendent administrator >> city I handle all election things everything related to elections which there's a you you there's just a lot of legal things that you have to do and for example like in Benton she doesn't they have a um district bookkeeper and she doesn't do anything they

055have an administrative assistant who handles all election things so I with in looking at this position, school districts are not a cookie cutter. They're not the same. So, it doesn't matter if you look at administrative roles or teacher teacher roles. Like there's a lot of school districts, there's a school district like five miles down the road from us. Like if you look at their counselors, their FTE counselor is very different than ours. It's just how they title, >> what do they do, who do they support, how do they support students. So it's I think it's very it's a fair question to ask but you would have to we have to do a deep dive into not just the business office but every like all support people within every single school district if you to know

056okay the school board election that person is not even in the business office but that's something that I do here. Yeah. >> So the segregation of duties just might be very different. No, I totally understand that. I think >> it's very it's very different school district to school district >> and every district has different needs and different funding availability and everything. >> I did find the document I can share with Aaron. He he can share with you guys tomorrow. I know that's not maybe helpful for tonight, but if you can see what we have versus what other school districts and the last time I asked um districts to complete this, it was in um the fall of 24. So it was when we were going through some of our operating a referendum discussions was the

057last time that I asked. >> So I asked for this to be on the discussion item. I talked to Gary about it and I guess I thought we had some good good conversations last month about the role in general and um the need for it and I kind of thought a part-time could be kind of that happy medium of giving support to the admin staff of the 20 or 30 hours. Is that part-time? would have to be less than >> so if um it would have to be less than 30 to not have benefits. >> Okay. >> So I thought that could be a good yeah kind of happy medium of getting some workload off the admin and staff um and also kind of being financially responsible and trying to save that extra 20 to

05830 grand. and we could just maybe evaluate it after a year. You know, it's easier to go probably part-time to full-time than it would be to go full-time to part-time. So, I don't think we have to make it set for forever that it's a part-time position. You could just evaluate it after a year. If it's working, great. If it's not, then we can change that. That's my two cents. I guess I would ask uh given the position or the need, what is going to be the ability to attract a good candidate whether it's part or full-time? >> Um so I I will say I was in a part-time position in that part-time payroll position when I started and it went from 20 hours to 30 hours to full-time. Um, so I mean Gary and Megan

059and Dan, you guys might remember that because you guys were probably um on the board when that happened. Um, right now I have I think between 8 and 10. I just opened up a couple more envelopes today. I think 8 to 10 people that have are currently have applied for this full-time position. Um, going off of just looking I don't know. I'm just basing it off of their current employee job right now is full-time. So, I'm guessing they likely all would be out because of the benefits part. >> That's an assumption, but you guys can probably you could probably draw that assumption, too. I guess I had an open discussion last month about it and where I kind of was where I was at with my stance kind of with regards to it and just

060again going back to the state of where we're sitting fiscally and looking and I know one of the comments is we don't have a crystal ball. We can't tell the future and we can't. But I like to air on the side of conservatism and being very conscientious on what we're spending because we've already talked about we may or may not have to go to a referendum again in a couple of years and are we going to have to then be making some decisions and we've already talked about costs are going up. We talked about the health benefits tonight. We're looking at the economic standpoint. We're up $2, a gallon of gas since two months ago. you know, I just I I would love to give everybody everything. I think that's what we all would like.

061Um I work in a school district as well and we are in a time of more for less. That's the reality of what we're working in in the school districts if we want to stay afloat. Um so, you know, my perspective hasn't changed on my stance from last week. Even though I would love to or month, I would love to say, "Yay, let's go for it." But I still get very cautious and very nervous about. Maybe a part-time position is something, you know, I would be open to discussing and seeing how it goes. Um, but I just can't get behind a full-time position at this point yet. I'm sorry. >> Other comments, questions? >> Well, again, asking Heather earlier what our budget is. Uh, and at $18 million, I want qualified people here. That's a

062big budget. Uh, going through earlier our health insurance. I think we've got 75 that we're going to be talking about later in the meeting. And not every employee takes health insurance. So, I don't know what the overall number is, but it's a lot of employees. Um, I'd like to give administration. They're requesting this. I believe there's a need for it. Um, I think we should support their needs. Unless we're going to start digging in every issue and micromanage what administration wants. Why are we picking this issue to to cut? Uh, they put their budget in every October. Uh, as far as I know, they've I think we've missed one in the eight or nine years you've been here. Um, I just think we should support the administration and that's what we should do. >> And

063I think you made the point last month, too, that this is what we committed to to the community when we asked for money. >> Well, sadly, we're going to referendum whenever this one expires. in a few years, not a couple if we if we if we want to continue as a school district. Um and uh that's the the sad truth. None of us want to. >> Um >> we pass the non-curring. So we are going back 5 years. >> Yep. >> And so you know I mean obviously we want to be fiscally responsible. Um and uh at this point I literally uh um you know I probably uh have had a superintendent in the past um when something came up like this actually and it's not Mr. Olson actually become um upset with me by

064suggesting that that uh one uh we don't trust I guess the budget that they've put out or or supporting what what the administration is is asking. So I guess I've I've seen it both ways. I've also had uh you know a superintendent or two who wasn't uh fiscally responsible so and they needed uh watching Any other discussion? >> I just I have a couple questions that I just want clarification again. So, you said 30 hours a week is considered full-time if they are eligible uh health insurance policy how it reads. Yes. And what is the cost of a b of benefits for a >> do you want support staff person >> just like just general >> just full benefits? >> Yeah. um anywhere between if they take family okay insurance for health and for dental

065the um budget I think $25,000 is just what we started off with for benefits only yes I guess my hope would be if you find someone and you don't have full-time work for them that they're under the under they are in any understanding that maybe they're working 30 hours that week instead of 40. So, at least we're saving on the hourly rate at that point. Um, and maybe we have weeks where you need them more, but maybe there's that flexibility that we have. Um, I do think there's ways to cut. Obviously, we want someone who's not going to turn over right away, so we want to keep them. Um, but I do think that there's ways that we could curb with a full-time position. But again, if there's that flexibility piece where, hey, we only

066need you 30 hours this week. Okay. I don't want some I don't want to pay someone for sitting here on their phone all day. We don't work doing nothing or >> I don't know how I I don't know how manage for 40 hours. They would you would they would expect probably 40 hours, right? I mean, that's kind of what I would assume, but I don't know how you would, you know, how you would do that. But, >> yeah. >> I mean, I just don't think it's right to hire someone as an administrative assistant like that and then >> have them in the lunchroom for lunch. I I just I just struggle with some of the job duties that were on the list, I guess, for for that type of position, but I don't know who

067would do that. >> But we need people in the lunchroom, >> right? Exactly. That's just it. I don't know who else would do that either. So, I don't know. >> I don't know. Maybe it's a position that if you need someone needs the flexibility and they can only, you know, if they're willing to work less, you work less or I don't know. I do know when we had this position position full-time um I don't think they the person ever worked under 40 hours um more than 40 hours that that did happen because there's certain times during the fiscal year where you need to work 40 >> whichect yeah absolutely Um, and we worked, Aaron and I like worked with this person on like how can we make it so that you we were fair, you

068know. Um, so it wasn't that the person didn't have work to do. Um, and we actually is a very high functioning employee. Um, and I know there's other school districts that if you see myself on payroll, it is a nightmare. It is a budgeting nightmare. It's not easy. Um, it is a nightmare. And thankfully, knock on wood, we have not I'm so thankful that we haven't had that cuz I'm I'm in I talked to a lot of other people in the business office and other school districts aren't as lucky as what we have been. And there's a very steep learning curve with payroll. Um I mean it takes Ashley multiple days to run payroll. >> Who does payroll? I guess I'm who who's responsible for payroll >> right now? >> Yeah. Like is it is

069it under the I mean I'm honestly being curious is under your role or is it under >> So like overall like I'm responsible for it. It's some I know how to do it. I haven't done it in eight or ever since we've had Ashley. Ashley is performing that daily, weekly, not really daily, but she's like that's part of her daily task, so to speak, but it takes her multiple days to run payroll because the systems that we have, it's not just like click, click, click, boom. Yeah, we have 104 employees, but then we also have subs that we're paying and we have >> advisors that we're paying. So it is not anybody is welcome to come in and look at our financial software like it is it's very dated. >> I just didn't know where

070it fell in the role. So she run she is responsible for payroll and benefits and I just oversee it. >> Okay. >> Um for auditing purposes >> but you have I mean we can take that away >> but then you're going to find another audit finding on the audit report come next winter. Um, so I oversee it. Got >> um actually how it handles like day-to-day benefit um questions from staff members, onboarding them, um removing them when somebody exits. Um and then I just have like a highle overview. I'm the one that works with like Brent and Joel from Triricore or like our other account reps. Okay, we do have we do have employees that have issues with their health. It's not usually their dental, it's their health insurance from time to time. Um, so

071then we have to engage our account reps. Um, sometimes it's multiple emails and phone calls. Um, so but Ashley's responsible for the day-to-day stuff. Gotcha. Okay. I just was I'm trying to understand myself a little bit. So, >> so the new person if hired would report to you. >> Yep. And Ashley I mean Ashley is shared between Chris and I right now. Um >> and Ashley's just transitioning out of it. >> She want she really Yes. She really likes being in the office. Um Aaron and I are very sad to um see her to lose her. I mean we're not losing her but um we're we're very sad. And then so then she would train the new person. >> Thank you. >> Any anything else? >> Hearing nothing, then we'll move on to discussion item

072B. Community committee structures, their roles. >> Yep. So, this was something the board asked for a few months ago. Um, just wanted to to send that out and you guys can take the discussion wherever you want to go. Every May we have a board what's called a board reorganization where the board will um elect a new >> a new president um >> vice president >> treasure and clerk and then the board president will assign those committees. So, um, part of this discussion is to to see where everybody is interested in their committees and see if there would be any changes. Gary is currently the president. So, if, um, if you guys want to be on a certain committee or so, this is a time for you guys to do that. If anybody would like to

073be in any of those four positions, this could be a conversation. We don't act on it until May. That's just what we do every year. But, uh, hopefully you guys were able to look through those and kind of see what each committee does, what each role does. um and move forward from there. So, this is really kind of time that you asked for. So, it's all for you. Is there any questions board? Again, um I'm not familiar with anything other than I guess a uh committee structure. Um we as a board could obviously go away from having um a committee type structure. Um but then that would require all action to go to a board meeting. And school districts that do do that then have to meet uh a couple times a month instead of

074once and they have longer than an hour meeting. They probably have a two-hour meeting. And uh so just FYI um additionally we probably have asked everybody to be on a couple committees so that of three people so that it's sharing the burden and uh andor responsibility. Those committees again are budget and finance uh building the grounds personnel policy and then we've got vocational education technology and transportation committee. And the last one, we usually only have two and one is the treasur uh the foundations committee. We just those that committee meets twice a year and just kind of goes through the finances and what we're invested in and we try to keep 60% stock and 40% bond and we make some minor adjustments every couple years. So that's that's really what that committee does. the clarification.

075The branding committee was kind of an add we're not doing anything more when the gym >> I might meet again when when they start to come in with a gym like how does a gym look like I might reconvene that one. It's not going to be >> that needs to be committary. >> Well, and it's still additional work if somebody's on two or three committees already. >> Yep. >> Yeah. The two more time consuming committees have always been uh um personnel and uh building and grounds. So they have multiple meetings. Obviously building and grounds is head >> is in first place by a long ways. So, if there's no other questions or thoughts, we'll move on and we can uh address this next month uh when the reorganization occurs. >> I I got one thing

076I'd say overall I do like the like committee structures and everything. >> But I feel maybe it's just cuz I'm new or I'm not asking enough questions or something, but I feel like if we are not part of that committee, then we don't know topics that were fully discussed in there. I don't know if there's a way we could do like I don't know committee chair is responsible for sending out an email to the board of XYZ topics that were discussed. So then that could involve us a little more or some some way of doing a little more involvement for the people not in the committee. I would like >> I think Erin, have you not been trying to send out >> the minutes from the meeting? The minutes I I think what Joe was

077talking about is like we don't hear the discussion like the the minutes have the decision that comes out of that if I'm hearing you right. >> Yep. Yep. because then I'd like to know kind of what certain topics the pros and cons of decisions that people were kind of involved in. I kind of like to know that. >> Can we possibly um do an AI transcript and summarize for the rest of the board of those meetings? I don't know how to do that but I can certainly >> I know depending on how you utilize it in the corporate world where you are taking a transcript and then hey I will do a summary of this was the discussion highlights I think that might be helpful too sometimes >> would that be helpful too >> yeah

078just I think something >> because that that's what you're talking about right the missed discussion yeah because you know the decision but not the rationale that went behind it >> correct >> I like that that's a good I like that >> I will figure that out. >> I bet you I'll just say too, if anybody does have questions about clerking, I'm happy to talk more with anybody on that or like share my templates that I use. >> Great. Thank you, Joe. Um, public recognition, we don't have any other than I guess I would like to also thank Megan. Uh, you've been invaluable and uh I will miss you and uh best best of wishes to uh your next ventures. Thank you. >> New business. Approve the date and time of the May regular board meeting.

079Um I don't believe there are any requests. >> Is that correct to change it? Keep it there. All right. So we'll move on then. We're that meeting will be the 20th at 6. So then B is approve the 5-year curriculum resource matrix that Ellie just presented. Uh are there questions? I guess we see here that uh they allocated uh an increase of 25% over prior years squeezing the 7-year into a 5-year expenditure. Is that a good way of looking at it? >> And we had that so like the first year it's 125 and then it goes up 2% each year. So to keep up with >> Yeah. Is that only for the the years of referendum? >> Yes. >> Well, and we haven't gone out past that do any budgeting as I hear >> and

080those contracts were even if they're five you pay annually. >> No, we would pay one lump sum for project. So, we would have a quote that would be for 5 years and we would pay that amount >> on that July one. >> That's what we try to get, right? >> Right. >> Okay. All right. Thank you for the clarification. I I was kind of hoping the latter, >> right? >> If there's no other questions, would somebody move? >> I'll move to approve the 5-year curriculum resource matrix as presented. >> Is there a second? >> I'll second. >> Schwagger, >> yes. >> Joel, yes. Bar, >> yes. >> White, >> yes. >> Henderman, yes. Bowden, >> yes. >> Andrews, >> yes. >> Motion carried. C is approved the certified staff contracts. Yeah, the personnel committee went

081through collective bargaining process with the CCEA. The final agreement represents exactly what was in our referendum budget forecast. The contract represents utilizing the salary schedule that we developed over the last many years. Uh the personnel committee recommends approving this 30. >> Questions board of that uh contract. Have contracts been they haven't been sent out? >> No, we've got to send them out before May 15th. So, we've like we'll if you act on it now, then we'll get it to teachers before May 15th. The certified certified staff. >> Hearing no other questions. Would someone move? >> I'll move to approve the certified staff contract as presented. Yes, sir. >> I will second. >> Schwagger, >> yes. >> Joel, >> yes. >> B, >> yes. White, >> yes. >> Henderman, yes. Bowden, >> yes. >> Andrews, >>

082yes. >> Motion carried. >> D is approve the administrative contracts. >> Yep. Like the certified and non-ertified, these uh salary amounts um align with what was planned for the referendum. So that's the admin team with a 2.5% increase uh except for superintendent, which is a 2.0% increase. And personnel committee recommend approving this 30 as well. >> Questions board? The only clarification goes back to previous discussion. Is this new position salary? A salary position or hourly position? >> Well, our other administrative assistants are >> they're all salary. >> Salary, but they still have to keep ours because we still do have to to pay overtime. >> Okay. Um because there's a certain threshold, a federal threshold that unless you make that much, you can have a contract and salary, but if they do go over and

083they pay over time, >> it depends on your wage and your job duties and those two things don't qualify for salary. So, it's similar to what we do for um our non-certified staff where you can be you can't call it a contract. It's a working contract is what our legal >> council has to use. or working a working agreement >> um is what we have to so you can choose to be paid get the same amount every single pay period similar to being paid on salary position. Got it. >> Thank you. >> Any other questions hearing? None. Would someone move? >> I'll move to approve the administrative contracts as presented. >> Is there a second? >> I will second. Schwagger, >> yes. >> Joel, >> yes. >> Bart, >> yes. White, >> yes. >> Henderman,

084yes. Bowden, >> yes. >> Andrews, >> yes. >> Motion carried. >> Then E is approve the support staff contracts and wage increases. >> Just like the certified staff and the admin staff, the person personnel committee recommends approving this 30. It utilizes the support staff salary schedule that we had planned for in the referendum and we try to keep the salary uh um we try to have the same process for certified staff and for super support staff. So, everybody will make a two get a 2.0% increase um or higher. >> Questions? >> Hearing? None. Would someone move? >> I'll move to approve the support staff contracts and wage increases as presented. I'll >> second. >> Schwiger, >> yes. >> Joel, yes. Spart, >> yes. White, >> yes. >> Kinderman, yes. Bowden, >> yes. >> Andrews, >>

085yes. >> Motion carries. I'm sorry. They're on two separate pages. >> No, that's not great. >> Then the NAF is approved medical associates for the 2627 staff health insurance plan. Yep. So, we've got Brent here in case anybody has any specific questions if you weren't here at the personnel committee, but basically he's recommending and uh Heather and I agree plan or option is plan B or option B of medical associates. We did ask them to kind of price out what HSAs might look like to see if that would be beneficial for our staff. They were so high, it would cost our staff a lot more to have those. So to have the exact same plan. Um so we have medical associates this year to have the same plan um was an increase of uh around

0866%. And which is great and it's actually there's an option there where we might get next year which means our staff would have the same health insurance three years in a row. But there's a caveat with that. There's a caveat and that is that your medical loss ratio, meaning the amount that you pay in versus what they pay out, has to be below 120%. So, so that's a medical loss ratio. >> So, you were very brief uh with the committee. Uh do you want to just give those that are on the committee just kind of the rundown on what you came up with? >> Absolutely. We went to a lot of markets. We want the dean courts uh WPS WCA and uh >> kind of like a uh kind of like a teacher. We showed

087all of our work. So you look at in the packet, you can see all the different uh uh companies we went with. Medical Associates was the best offer. We started working on this back in January. We met with the board, the personnel side, uh started looking at some options. Uh they asked us to look at some HSA options. Um, one of the things about an HSA, a health savings account, is that, uh, all the employees would lose their co-pays for prescription drugs. So, if an employee had been going in and saying, "Hey, I was paying $25 for a drug." And the actual cost of that drug was $600, the employee have to pay $600. Okay? So, we also looked at the maximum out of pocket, how much an employee has to pay. And by going

088to the HSA, the the cost for them was going to go up dramatically as well. So, um, we looked at a couple things. We obviously nobody likes disruption. Everybody likes to be able to see the same providers and stuff like that. We changed a couple years ago. Um, and so that was one of the things we looked at and that nobody else gave us a competitive bid. The last company you're with was Dean. Dean was 43% above your current. That's how much higher they were. So, um, so that's kind of a short u a bridge version of what we went through when we went through all the different details. Um so yes recommending um that we go with medical associates same exact plan same exact employee liability as far as their deductible and as far

089as their cost because that's something that obviously we look at the deductible we look at their premiums. A single employee right now pays $117 a month and it's going to go to 124. So about a $7 increase. A family's paying $265. It's going to go to 281. So that'd be the impact on the employees from a month-to-month basis. >> Good work. >> Any questions? We were happy with this. >> Yeah. Yeah. Yeah. And these this number is actually less than what you had budgeted by. >> Pretty nice amount. >> So if there's no questions, >> we'll see you next year when we expect the same numbers. >> Yes. Do you want to go through the rest of it too or do you want me down? >> Um, >> the rest of it's really >> Yeah,

090you can go you can go through the rest of it. >> Uh, Delta Dental uh gave us a little bit bigger increase than you have in your budget. We went to two other companies and looked at well, we looked at a lot of companies, but Metife and uh Sunlife gave us proposals. Uh, one of the problems with their proposals is that over 70% of your staff uses Cuba City Dental and they are not in network for either of them. So, we look at value and that is the premiums plus what how how the plan benefits. So, we're recommending that you stay with Delta Dental. Um, >> I really appreciate you went and looked at all the numbers and the percentage of staff you use to when you make proposals because I think that's huge and

091it speaks volumes that we're looking at. Let's continue staff >> and really dealt with dental for the last we had five years in a row where zero. >> Yeah. So normal everybody's costs are going up everywhere and uh the dental offices are charging a little bit more so costs a little bit more. So um you have three other products. Uh you have a life insurance product that the employer pays 100% of. You have a voluntary life product. You have a voluntary short-term disability and that means the employee pays 100% of it. And you also have a employer paid long-term disability plan. You have those with a number of different companies. What we're able to do is move all of them to one company. And by doing that administratively, when an employee starts, there's only one

092company. If an employee ends up in a situation where they have short-term disability, it goes into long-term disability and became a life claim. There's only one company. Everything follows right through. Going to one company saves everybody money. And we also got longer. So, some of them are like a three-year lock. So, it gets stability as well. So, one of the things we always look at is when you move to somebody is, are they buying the business, meaning they're going to give us a really good price, but next year they're going to jack us by 20%. That doesn't give stability for budgeting nor to the staff. So, we're recommending that you uh adopt that as well. And that would be uh NIS National, and you've been you've been with them for a lot of years, but

093we're moving some of the other products under their flagship as well. So, >> that's all of them. Thank you. >> One last thing. uh you have a flex plan uh that employees can voluntarily put money in. Uh they can put money aside for medical expenses, dental expenses, but one of the other options they can do is for dependent care. And the IRS finally this year for the first time are going to allow us to increase that. So it's going from $5,000 to $7,500. So obviously child care is a big issue, but we think that would be really nice for your staff as well. So >> thank you. Thank you Brett. Thank you. >> So, if somebody is going to make the motion um for letter F, approve medical associates. Um let's make sure you you

094put for medical associates option B because they did have a lot of different options there. Let's make sure we have option B. >> Are there any questions regarding the health insurance for medical associates? >> Hearing none. Would someone move? >> I'll approve. >> Go ahead, Megan. I'll approve to approve I'll move to approve medical associates option B for 2627 staff health insurance as presented. >> I'll second >> yes. >> Joel, >> yes. >> Bart, >> yes. >> White, >> yes. >> Henderman, yes. Bowden, >> yes. >> Andrews, >> yes. >> Motion carried. >> Then item G is approve the Madison National Life Contract for short-term disability insurance. >> Yep. So, for the next four, these are all the things that he just talked about. Um, so I won't give another recap as he did it

095better than I did, unless you have questions. >> If there's any questions, otherwise, someone please move. >> I'll move to approve Madison National Life Contract for short-term disability insurance as presented. >> I'll second. >> Schwagger, >> yes. >> Joel, >> yes. >> Bart, >> yes. White, >> yes. >> Henderman, yes. Bowden, >> yes. >> Andrews, >> yes. >> Motion carried. H is approved Madison National Life three-year extension for their long-term disability insurance. Is there a motion? >> I'll move to approve Madison National Life three-year extension for long-term disability insurance as presented. >> I'll second. >> Schwagger, >> yes. >> Joel, >> yes. >> Far, yes. White, >> yes. >> Henderman, yes. Bowden, >> yes. >> Andrews, >> yes. Motion carried. >> I has approved Del Delta Dental for dental insurance. Is there a motion? >>

096I'll move to approve Delta Dental for the dental insurance as presented. >> Is there a second? >> I'll second. >> Schwagger, >> yes. >> Joel, >> yes. >> Bar, >> yes. >> White, >> yes. >> Henderman, yes. Bowden, >> yes. >> Andrews, >> yes. >> Motion carried. And then Jay has approved the overnight trip for Wisconsin HOSA cert training on July 13, 14, and 15 in Stevens Point. >> Chris, anything else about that? >> It's just it's kind of like >> annual convention. >> Y >> and I believe they they will actually do training at that point where our students will become first responders for our school. >> Do we know how many students will be going? I don't know how many kids we have going. >> Well, it must it it must be a

097fair number because she said they need a second chaperone. So, there's a good number. >> Thanks. That's exciting. >> Y >> I'll move to approve the overnight trip for Wisconsin Hosert training on July 13th, 14th, and 15th in Stevens Point. >> I'll second it. >> Schwaggers. >> Yes. >> Joel, yes. Clark, >> yes. White, >> yes. >> Hinderman, yes. Bowden, >> yes. Andrews, >> yes. >> Motion carries. >> And then K is approve the payroll/administrative assistant position as a full or half-time position. So when you go to make the motion, there's a blank there. Well, you can put either full or part-time. And if one fails and vote again and then like we got to have one like so we'll have to have uh we'll have to approve one of these two. Are there any

098other questions before I ask for a motion? >> Hearing none, uh, would somebody take a stab at a motion? >> I move to approve the payroll administrative assistant position as a halftime part-time position as presented. >> Just a quick clarification before we move to a second. Is it important to state part-time because we wouldn't have necessarily set hours for halftime? >> So, I say part time. >> Parttime. Yeah, part time. >> Is there a second for that? >> I will second. >> Schwagger, >> yes. >> Joel, >> no. Barts, >> yes. >> White, >> no. Henderman, no. Bowden, >> no. >> Andrews, >> no. >> Hearing that. >> So, since that failed, >> um, would somebody make a different motion? >> I will move to approve the payroll administrative assistant position as a full-time position

099as presented. >> Is there a second? >> I will second. >> Schweert. No >> Joel. >> Yes. >> Bar. >> No. >> White. >> Yes. >> Henderman. Yes. Bowden. >> Yes. >> Andrews. >> Yes. >> Motion carried. >> Then L is approved. job descriptions for extra duty positions which are the middle school athletic director, middle school forensics coach, the middle school team leader, middle school team building, NHS and NHS advisor, Palms coach, robotics head coach. Y so this is the got seven here. We'll have seven next month and then that will be it. these and and it's important to note these are flexible like when we find there are different things or hey you forgot you didn't add this or I forgot to add this or or do that. I mean the these can change

100so they're not set in stone but it's a good it's a good starting point so if someone leaves a position we can give one to another person and say hey this is the job description of the last person we we can always change some of those. >> Is there a motion? >> I'll move to approve job descriptions for extra duty positions as presented. Is there a second? >> I'll second. >> Schwiger, >> yes. >> Joel, >> yes. >> Bart, >> yes. White, >> yes. >> Henderman, yes. Bowden, >> yes. >> Andrews, >> yes. >> Motion carried. >> Then under personnel A is approved the volunteer HOSA assistant supervisor Paul Cook for the cert training. >> Yep. We found out that we needed two supervisors, so we figure that's that's good because that means more kids

101are going. I will move to approve the volunteer hosa assistant supervisor Paul Cook for certain training as presented. >> Is there a second? >> I'll second. >> Yes. >> Joel, >> yes. >> Bart, >> yes. >> White, >> yes. >> Herman, yes. Bowden, >> yes. >> Andrews, >> yes. >> Motion carried. >> And then B is approved Katie as a volunteer high school softball coach. Yeah. Last month we approved him for baseball and then this month we found out that he'd like to work with softball too. So we're recommending that we approve him for that position. Is there a motion? >> I'll move to approve Ron Kading as volunteer CCHS softball coach. >> Is there a second? >> I'll second. >> Schwiger, >> yes. >> Joel, >> yes. >> Bart, >> yes. >> White, >>

102yes. >> Henderman, yes. Bowden, >> yes. >> Andrews, >> yes. Motion carried. >> Committee reports. Uh budget and finance. Um any need for a meeting? >> No, probably late spring or early summer will be our next one. >> Okay. Um building and grounds. Anything? >> Actually didn't meet in March. Uh we're we're still kind of waiting on some things from Bray and then Brad. I guess you don't have anything back from Brad there with regard to the library for instance or >> No, he's waiting on the on the next set of plans. Once we get the plans, then he can start to to work on that. So, >> and he he didn't think there was much more in scope that we could handle this summer. So, we're really kind of talking about after that. He

103just said he said the the labor isn't there. Um and he's like, "So, we're probably looking for next summer." So, we're not in a big rush for that. So, where does that leave the elementary school? I mean, >> that might be something that we found some solutions on. We're working with Bray. We we've given Bray a few different ideas. Uh, go ahead, Jason. >> And working through that and just exploring many things. Um, Miss Casper and myself have taken second and third looks at needs and um, compared what it would be ideal to, you know, what is the life expectancy of our building type of things and how much to put into it. Um, we've had a lot of feedback from different staff and maintenance included and lots of discussion. So, um, we're looking at

104other plans that may not be as detailed and for that expansion or change immediately this summer, >> which would which would say we're ready for next year, even if a few different things happened. Like we we've got some ways that we could easily make some of those changes to be ready for next year. Not three sections per classroom at every grade level yet, but to be ready for next year. And that those short-term plans lead into the big plans. It's not like we're going to have to change things twice. >> Yeah. >> Okay. So, I think the last time I recall talking to Brad, it was like we talked about that plumbing in the in the uh in the elementary and he said, "Well, why just hire a new plumber or another plumber?" >> The

105plumbing might that one might still be a a go because there's not a lot of plans for that. Uh there's not like redrawing. We just have to >> just get somebody in to fix it. >> Get get in the wall and then we have to replace some of the pipes. We know that's that's going to happen, >> right? So, as for the visual changes and structural changes that would be necessary, we've looked at other options that are very feasible. >> All right. Thank you for that work. >> Erin, is it looking like the 13th of May would be the next building? >> We hope. >> I just seem to always somehow miss it. >> Y >> the week before our normal meeting, so the second Wednesday. >> Okay. Um personnel, um we probably don't need

106a meeting. >> No, we got done with the collective bargaining process. >> Okay. All right. Policy, you met in February. You probably just let us >> probably probably summer. About three or four times a year we meet there. >> Okay. Uh technology and transportation. Is there anything for that? >> If anything comes up, I'll let you know for that one. >> Okay. Foundation. um >> August. >> Okay. And I don't have anything for CISA cuz they're meeting uh as we speak. >> All right. And since we acted on all the other items, I don't think we have to We always have that in there in case uh we want to postpone anything. Y >> but since we voted on everything, we can move to a German. >> Yep. Um I will move for German. Is

107there a second? >> A second for the last time. >> All in favor? Hi. >> Thank you. >> Thanks everybody.