001Joel >> here. >> Uh Bar is absent. White >> here. >> Herman present. Bowden >> here. >> And Anders is absent. Thank you. >> Approve of making public notice. >> Yep. Notice posted both school sent to village of Dickyville City Hall and members of the media on Monday, July 14th, 2025. >> Consideration of the consent agenda. Does anyone want any items to be pulled for discussion? Hearing none, I'll take a motion. >> Go ahead. >> Okay. I'll move to approve consent agenda as presented. >> Is there a second? >> I'll second. >> Schwagger, >> yes. >> Joel, >> yes. >> Uh, White, >> yes. >> Henderman, yes. Bowden, >> yes. >> All right. Motion carried. >> Great. We'll start with administrating reports. Jason, last question. Keep up my notes. All right. Uh, our summer school
002program was again very successful. Uh, event shared by 375 students between band lessons, uh, K through 12 health and fitness, uh, strength and conditioning, and a variety of learning experiences in the summer school class selections. very thankful to those families and students for the participation. And then uh once again, we just had outstanding support. Our summer school coordinators, Jessica and Jesse, really shined. Um I having only experienced last year. Uh in that sense, I can't imagine it's ever gone smoother than it did this year. It was just fantastic. They did a great job. Uh summer school staff were fabulous with the many fun and engaging lessons and activity choices. Uh the maintenance and custodial staff worked around many of the obstacles with summer school along with just other projects going on and maintained our building
003well and Davis bus lines provided effective and safe services for our students and families throughout. Uh we want to extend a special thank you to Town and Country Kids 4H club as members and parents provided and served ice cream for all students and staff on the last day of summer school. Just a reminder to everyone to support our community families and 4 groups as they showcase their many talents at the local county fairs this summer. I want to thank uh Miss Jenna Extramm for her fulfillment of the one-year 4K teacher position this past year. We wish her the best as she transitions to a personal venture of service uh to our community families. Also, thank you to Miss Sophie Sander and Miss Cassidy Ripetella for their dedication and outstanding accomplishment in their roles as the
004elementary art teacher and 4K teacher respectively last year. We're very excited about the new roles that they're undertaking within our building as Miss Sander transitions into a 4K 4K teacher and Miss Ripetella transitions into a special ed teacher position. I want to extend a warm welcome to the following new teachers at CCS. uh Miss Katie Schrader as a 5K teacher, Miss Taylor Westermire as a 4K teacher, and um after the board meeting plate, Miss Kate Echelman as the elementary art teacher. We're very excited about the candidates that we had apply for positions this year. And uh Miss Jordan Henderman and myself attended a mental health resource training uh titled Brain Spotting last week supported through grant funding by local agencies. Brain spotting is a therapy resource utilizing personal attunement and a somatic cue to guide
005therapeutic work with individuals to address trauma and work towards personal homeostasis. Working with local agencies and therapists, we connected with other local educators, law enforcement personnel, and counselors in the area to learn about the science and practice of this mental health resource. Looking forward to being able to implement that where where it fits. Thank you, Jason. Anybody have any questions for Jason report? Thank you to Cameron, Adam, Brian, Kyle, David, and John as the high school and middle school look amazing. Well, at least in the areas that are not getting currently remodeled. Uh, thank you also to our high school students have been helping. Um, Maddox Reman, Caitlin Timberman, and Brooklyn Brewer have been busy helping to make sure that everything is getting clean. I'd like to welcome Miss Cecilia Renker as our new high
006school Spanish and district ELELLL support teacher and Mr. Daniel Merwin as our new middle school math teacher. We are excited for all that this new school year is going to bring. Uh, thank you to Julie Kaiser, Ashley Blanik, Jesse Dinar, and Jessica Lucer. They along with help from Tina Burket, Cameo Architect Ames, and Angie Davis have things all ready to go in P school so that our families can begin signing up. Power School will go live next Monday, July 21st for the 2526 school year. I want to thank Miss Rojman, Miss Slatt, and Miss M for their work with students on credit recovery over the past five weeks. We offer this for our students who may need it during summer school. Uh, Miss Fans Scandal students have been busy now that we're in the season
007of showing livestock at the various fairs. I was able to attend Lafayette County Fair and watch our students show lambs. Uh, we had several students participate in showing swine, lambs, dairy, beef, and poultry for our FFA chapter. In swine, Karina Vincson had the champion guilt and was the supreme swine showman. Dia Christrist had the grand champion lamb while Morgan Van Scandal had the champion whiteface lamb and earned the supreme sheep showman. Uh Ellie Ingresol had the fifth overall lamb. Hannah Elbert represented Cuba City as she was crowned the fairest of the fair and also is a supreme poultry showman. Uh also showing sheep for FFA were Izzy Dinard, Lily Dinar, Eston Schmidt and Ashlin Link. Uh Kale Gustoson, Lauren Gustoson, and Brandon Coltard showed sheep for 4. Um also looking forward to hearing stories about
008them all surviving the storms that came through on Thursday and Friday. Uh congratulations to our boys golf team. Several of our students were recognized as the 2025 academic all state. To be honored, students have to maintain a GPA of 3.25 or higher. They have to participate in a minimum of 75% of the varsity competitions during the season and they have to be in good standing regarding athletic and school code of conduct. Uh and then they also have to be a sophomore, junior or senior. Our honores this year were Nico Soachoff, Hudson Keeler, Isaac Wigman, Landon Leholtz, and Benjamin Th. Congratulations to Guy, Coach Guy Cop, as he has been recognized as an inductee of the 2026 Wisconsin Football Coaches Association Hall of Fame. A formal induction ceremony will take place in Madison. On Saturday, April
00918th, 2026, Coach Cop will be recognized along with 11 other coaches as the 26 Hall of Fame class. And then the last thing that I have, another favor of the board. Uh we have one last um foreign exchange student that came in two o'clock on Tuesday afternoon. Um so with your permission, I would like to be able to sign so that she can get her visa in order um and be ready for our school year, but then we will bring that to the August meeting to >> That's not the one that's on the agenda today. Yeah. Does >> that give us three for that? >> Be three and that that's where we'll cap it at. And where's where would this one be from? >> Also Germany. I didn't read the package to know exactly where
010in Germany. The other one's from Hamburg, but I don't believe that they're close to each other. So, we'll have two from Germany and one from Italy. Any questions for Chris? Is the board comfortable with him signing up on that? >> Yes. Thank you. Special education directory for Woody. Yes. Uh this school year we are moving our 504 plans to an online platform ADA for schools or ADAPT. The system is a sister of seeds. Uh seeds is the online platform the district uses for IEPs. Um the ADA for schools provides legally reviewed forms for evaluation and annual plans. Forms and process suggestions that parallel the special education process. confidential format for need to know access and reports for easily compiling and sharing accommodations. Um we're excited for this because then all of them will be in
011one central location. So um in the speced world July 15th is a big day. That's when our rollover in seeds happens. So that happened yesterday. It's an annual process that updates the system for the new school year. It involves archiving old data, cleaning up student records, and updating grade levels among other things. This ensures that the system is ready for the upcoming school year's data and evaluations. Uh in the next few weeks, I will create case loads for my special education teachers, itinerate list, which is speech and language, OT and PT, um and changing environmental codes for students that are transitioning from early childhood to kindergarten. Um I actually got most of these done today, so I was glad to check that off my list. Um, I would like to welcome Dylan Redford and Julia
012to the Cuba City Middle School special education staff for the 2526 school year. I would also like to thank Jesse Dinar and Tina Burkett for preparing for the power school rollover that occurred on June 11th. The end of the year process is similar to that of seeds. Uh, it's closing out the current school year and powers school and preparing the system for the next school year. It involves transferring student data, updating student grade levels and the schools for the upcoming school year. Um, I know that this takes a lot of their time and it was very stressful for them. So, I'm glad that that is finished for them. So, thank you for your continuous work throughout the summer months to make that an easy rollover. >> Thanks, Whitney. Questions for Whitney? >> Europe. Have our
013business manager report. >> Uh, just an update on the 2425 fiscal year. So June is now passed. Um, and as of Monday, we had spent about 86% of our Font 10 budget. Throughout the entire month of July, I'm still paying older bills. Um, hopefully none appear in August, but if some appear in August, we we have to pay them on old year. Uh so I'll have a better idea of how we ended the fiscal year um sometime in August. Um an update on our fund 49 account or referendum account. Um in the month of June, our revenue uh totaled $376,1925. Our expenses for the month were 376,000 uh $94.70 and our balance at the end of the month was $5,651.90. Um in other news, thanks to Melissa Gilstra, the dis district received a special education
014incentive grant for about um $3,800. Whitney Casper and I completed a special education high-cost claim resulting in a little more than $36,000 for the district. This was about $16,000 more than what we had budgeted. So, that's great news. Um, thanks to Nancy Mwin for her work with the incentive grant. Um, the district received a little more than $19,000 for the incentive grant. final open enrollment numbers are available um for the 2425 fiscal year. Our net open enrollment was a little more than $432,000. This is about 50 FTEES. Um, keep in mind that regular ed and special ed students, the the cost or what we receive from other districts or what we pay to other districts, it's different. >> Also 4K is only 60%. >> And and 4K is only 60%. Correct. Um, the good news,
015um, this is great news. Um, because this is a 10% increase from last year's open enrollment, um, net open enrollment. Um, if you've turned on the news at all, you may have heard that on July 3rd, um, the governor's 2527 state budget was signed and passed. Um, so some key takeaways I think it's important for not only the board members to know, but also the community, and I'll get to the why it's important uh, in a moment. Um funding for regular ed open enrollment students will increase by 1, uh $140 for the 2526 fiscal year by an additional $928 for the 2627 fiscal year. So if our numbers stay our open enrollment numbers stay where they're at, this is a very positive thing for the school district. Um funding for special ed open enrollment will
016increase by $640 for the 2526 fiscal year and by an additional $428 for the 2627 fiscal year. Again, if our open enroll number open enrollment numbers stay where they're at, this is a positive thing for the district. Um funding for students that attend voucher and charter schools will increase by $640 for the 2526 fiscal year and by $428 for the 2627 fiscal year. Um this is not this is a a an expense for the district. So this is a negative uh for us. This is something that um was new. It began two years ago and over the last two years that expense line has has doubled. Um I don't I can't tell you how many of our students go to these voucher schools. DPI won't tell you. We just basically see a line item that
017says here's here's your expense. So this year it was a little more than $56,000. So, I look for that um to continue to increase. Um funding for special ed reimbursement will increase to 42% for the 2526 fiscal year and 45% uh in the 26 27 uh fiscal year. These are targeted percentages. The actual reimbursement could be lower. For example, in the 24 of 25 fiscal year, the intended reimbursement was 33%. But it actually was 30.64%. Um, this is this is a this is a very big deal for our school district. Um, we spend about $1.85 million in special ed. when you remove expenses that aren't aidable or that relate to a grant, we spend about uh $1.5 million. So, if it increases from 30% to 42%, that's an additional $185,000 to the district. Um, but
018we're sending that money, but we're just getting reimbured. Just let's keep that in mind. um reimbursement for high-cost special ed. This is for an individual student when they have costs over $30,000. Um that is also increasing. Um so that is a positive for the school district. Um the state decided to remove the $325 per pupil revenue. Um, so districts will or can now offset this loss in state revenue by increasing local property taxes. I know Mr. Olsen's going to talk a little bit more um about that. Um, while the state budget has many positives for the school district, it doesn't come without challenges. Um, keep in mind that when we ran our April operating referendum, we ran it based on the knowledge that we had at that time. So our knowledge at that time included
019the $325 per pupil for the next 400 years 400 and that now has been removed. So that's a loss of about $200,000 every single fiscal year for our school district. And how again schools will have to offset that is by increasing local property taxes or you can choose to um really quick napkin math that uh Aaron and I did. Yes, we're losing that revenue but some of the other things like the open enrollment and the special ed reimbursement. We're hoping that those posit positives can offset that this uh negative amount. Um there's lots of other things that changed uh in the budget. Those are just some of the key takeaways from from my perspective. Um, so I am currently taking our budget model and making changes to our budget model to see if everything that
020we had in there like last April and just making those changes based on like all the July 3rd changes from the state, what does that now um do to our budget for next year? So, I'm working on that and then um continuing to try to close out last fiscal year so that I can prepare for our upcoming um office in a few weeks. That's all I have. >> Thanks. >> Did your 87% include salaries or is that for what you're >> paying 86% of the fiscal year? Does that include those? >> All of the summer payrolls um have been Yes. Yep. >> Or the August meeting, would you be able to have a new budget by then? >> Um, >> maybe have that done sometime in late September. Late September's draft. >> I mean, >>
021we're not sure until October 15th on everything, but we usually have a drafts model. I could have a ve like I could have a draft but that's going to be very tight because I have the auditors here the week before >> and Barrett hasn't updated the them. >> So I have they send me the updates but then I have to um I have to put it I have to go make all the changes. Um and the biggest obviously this is a very big deal. Right now our budget model is using what we projected for 24 25 expenses. So once we know last fiscal year's expenses are done, I basically send them a report so I don't have to like key in all those numbers. So I send them a report and it usually takes about
022two weeks for them to get it back to me with here's your final numbers for 24 25. Okay, then start plugging in your 25 26 numbers. >> Um yeah, so likely not. >> Yeah, likely not by the August meeting. Okay. Anything else? All right, Erin. >> Okay. Uh, I've got a lot of the same things that Heather had on here. Um, and I'm not going to reiterate all of those or go into depth, but we've got to recognize the state budget is passed. And for us, there were a lot of good parts in that budget. There were also some bad parts, but that's politics. So we ran our referendum and we said based on the information that we know right now, here's what we expect the mill rate to be after the next five years.
023And at that time that was done in good faith, knowing that that $325 per student per year as it was was going to go on for the next 400 years. So the difference now in this budget, the state legislature can't take it out. What they did is they said we're not going to fund it. So, what that means is that schools that need that $325 can tax for it and get it every year. In short, the state wanted to lower your state taxes by increasing your property taxes everywhere throughout throughout Wisconsin. So, every school is going to be dealing with that. It's unfortunate that we just passed a referendum and said, "Here's the mill rate increase that that we're expecting and now they dropped this bomb on us." Uh, but like we said, we're going
024to be closer than some schools based on the numbers. Uh, the special ed increases. That's going to be very helpful. And regular special ed cost and high cost special ed boost, th those are both helpful. Uh, open enrollment increases are going to help us out as we're about plus 50 in open enrollment and it's about $1,100 more. uh next year. If you hear them talk about sparsity aid, uh sparse aid now schools like us are funded at 90 or at 100% but we've been funded at 99% for the last few years. So that's an increase of $2,400 in the overall budget. So that doesn't help us. But sparity aid is is something very good for schools like us. Mental health investments, uh we will have a 20 $20,000 mental health grant for two years. And
025we've had this in the past and we've gotten a middle school counselor and that help that opens up our elementary school counselor to do more elementary items and our high school counselor to do more high school. And so we're help we're thankful for that. Um the voucher and charter funding, private schools and vouchers remain self-sufficient. So they get an increase every year. So we don't get an increase, but the private schools and charter uh schools get an increase of $174 in year one and another $174 in year two. um revenue limit increases. That's what we talked about before. Um where that $325 per student um is available if you want to tax for that. And we we told our community this is what that meal rate is going to be. We're going to try very
026hard to keep it at that level if that's at all possible. But when the state changes um those those rules, that puts a lot of pressure on us to to do that. We just want to make sure everybody understands this was a change that no one saw coming, especially not us last April when moving the the referendum. Um, and then just a reminder, the state is sitting on a $4.5 billion fund balance in case anybody was wondering what we were at there. Erin, when you when you say that they we can tax the taxpayers that amount that we're no longer getting, is there a calculation for how much you can tax then or? >> Yeah. So, there's a revenue limit worksheet that we go through with the build the budget and finance committee. That's pretty
027much what we'll meet in September and October before the annual meeting and go through those. Um, so it says basically you can't tax beyond this amount. And so they the old term was tax to the max. So all schools would tax to that max dollar. Now, for us, that's $200,000 with some of this other revenue. You know, we may not have to tax to the max, but we want to make sure that we're able to afford the things that we put back in the budget. So, we're going to try to keep close to that mill rate. And obviously, if our if our equalized value goes up, that lowers the mill rate. Okay? So, that means we can tax a little bit more and keep that that mill rate the exact same. So, that's what we're
028going to try to do. Some schools will not be able to do that. Um, we anticipate being able to be close to to what we promised even with these these challenges. Any other questions about anything with the budget? Otherwise, I'm going to yield my remaining time to Brad here from Epic, who's going to uh talk about some timeline items. Thanks, Brad. >> Okay. Last meeting. Um you guys have asked uh for me to kind of get you an update on the budget um and also kind of a high level view of my initial thoughts on the schedule. Um so I've I've given both uh to you in a packet um and I'll review them quickly. I can go into as much detail as you would like um or can kind of cover the big picture
029and take questions. You guys get a chance to review. There's a lot of information here. Um the budget, let's start with that. That's the kind of Excel looking spreadsheet. So, per Joe's request, what I did, the far right column, if you look at the top, says 2023. The last time we had updated this, we were out for bid in 2023 when we found out about the FEMA grant. So, I let the bids continue on. I worked kind of through the fall. They were due around uh Labor Day, which is when we found out u that we were selected for the FEMA grant. So, we kind of finished it through and that number in the right hand column is essentially the last numbers that our core planning group looked at before we went on forward with
030the FEMA uh numbers and that stuff uh in earnest. So, that will give you a comparison. The totals category, the second one in from the right is what we're working off of right now in 2025. So, what I tried to do to help you a little bit, um, if you see ones that are coded in green going down the numbers, that's either a contract I have awarded or it's a a number I have that I'm working from to negotiate to final. So, those are more of the known. Um, just to kind of give you a broad picture of that, we have um the excavating been set for a long time because that was done all the way back when we did the elementary parking lot. So, excavating, concrete foundations, pre-cast wall panels, structural steel, um
031plumbing, heating, electrical, all of those have been awarded and and are under contract. Those are the big tickets, the things we start the project with. Um obviously um working on um I do have a number back in roofing. some of the next pieces and the steps, the things I have left to do in the next couple weeks uh to work through uh gym equipment, bleachers, you know, finishes, small things that happen, smaller things that happen at the end. Some of them are still pretty good numbers, but um so I think to highlight in this um this is reflective when you see the the 2025 what we're working from today, what I'm projecting today, it includes anything we picked up along the way. So there was a lot of bad sidewalk around the elementary school that
032was pulled and replaced. So when you look at the contingency in back in uh which would be down towards um be the second to last page if you look down on construction contingency in 2023 we were working from a million50,000 that was just in the specbook to put in as a contingency to carry. I show a million now. But the reality of that is we've done a bunch of that already. What I would have normally said would have happened as contingency. We put a bunch of casework into this summer project. Um put a bunch more storage in the classrooms to help the teachers uh with storage case work that wasn't in the original plans. Um you know uh the flooring of the high school hallway in 2023 that was not to be done as part
033of the job. But because we knew at that time we were tracking well to the budget, it was important to the staff and administrative team to get the high school hallway done in a rubber floor. So that all that DCT came up. That's part of why you see an increase. So when you look uh side by side as you guys go down through the numbers and you can take your time you know uh over the next few days to look that through if you see some have gone up uh because of just pricing differences difference of equipment things that might have changed in the last two years some have gone down we've gotten better bids more competitiveness some that went up is simply because we changed the scope and we added to what we were
034doing so I think really what you guys care most about is to go to, you know, the the second to last page. Well, really, and then the bottom line. So, um if you go to the last page, really the bottom line of of where we are today, um you've got a referendum of 26,850,000 all in right now with construction and all of the owner direct purchases. Directly above that, you see 24766. Um Aaron is projecting about 3 million that you guys will have in spendable um investment income. Is that fair to say? >> Um so I added that. So you have basically total revenue to use of about $29,850,000. That would leave you today if all the rest of my bidding comes through as I hope and and numbers track on a little in excess
035of five million still carrying a million dollar contingency. So, I'm saying we're somewhere between5 and $6 million worth of additional money that you guys should be able to choose and select projects if all things continue forward. And just a reminder, the only things that we can use are things that fit inside the language of the referendum question. So, nothing outside of that scope, but we knew that, you know, with the FEMA, we knew some of these projects that we wanted to do and we we tried to have those that language in there. That was general. It's got to be towards capital projects. So a really good news um I think you know if you you can analyze it and look it's up in ways from 2023 for various reasons but your investment income by waiting
036the two years. If anybody asked what has happened by waiting your investment income outpaced the change in construction and the things we've added. So you're net better than you would have been. um not as much as if you would have been awarded $8 million from FEMA, but still in a really good position to have the ability to have conversations about additional projects and Aaron shared some of that with buildings and grounds last week as well too. Some potential things you guys can think about. One thing I would ask for all of you guys is to keep this confidential because not all of these are awarded contracts yet and I'm still negotiating on your behalf to try to get the best numbers I can and I don't want this to be a public document at this
037point yet until we have everybody finalized and if anybody from the public wishes they could get this in a a request after we make these numbers final and official. The other thing that Gary had asked the as Julie described it ant chart um it's how we construct uh just keep in mind kind of a 10,000 foot view right now of my initial thought of this and kind of how you see things strung together. This will get in way further detail. These are like bigger blocks of work and how I see it laying out to see how I view um this this is strictly for the addition. There'll be a completely different schedule for next summer for the shop. It's really independent of what goes on out in the addition. Um, so big picture of this,
038we're starting uh right now in the very top. We're going through the shop drawings for the structural reinforcement. The rebar for the concrete is in under review. We'll have joist and deck drawings and pre-cast wall panel drawings and stuff coming in the next few weeks. That's that top line with the idea that we would start into the excavation of this late August. Start foundations right after we start that. You jump all the way down to the bottom. What does that what do I think that means? We would turn the gym over over Christmas 26 27 Christmas break. So you hope to come back from Christmas break and start to use the new facility. I think that's reasonable. As you guys all know, lots of things can material deliveries, weather, lots of things can can but
039that's a long period of time and hopefully we can push and work through and I think that that's reasonable. So, um just wanted to give you a high level view to start. Um and if people are asking, I think that that's reasonable. As far as the summer work, as you saw probably have seen coming in, we ran curb and gutter yesterday, snuck in some city sidewalk replacement today. So, the two old entrances were removed. The new one lines up with Webster Street. You can see that out there now. That was poured this afternoon as well, too. There's a little bit of uh in the connection point here at the north end where it ties into your semi-ircular shaped drop off here. There's some sidewalk work and curb and gutter there that we hope to catch
040in the next few days. Tim will come back and grade next week. Uh and black top it the week of the 28th is the plan right now. And we'll stripe it. As soon as Tim gets everything graded out, we'll put the construction fence along the back side of the curb. We can get some of your marketing and branding stuff on that so that we're fenced in when we start our construction. Um, things are going well in uh the high school hallway should by the end of next week have all the painting and all the acoustical ceiling finished, ready for carpet the week of the 28th in the rooms. Furniture delivers the week of August 11th. So, um, should have all the rooms set up that week with their new furniture and then we'll start the
041rubber floor coming down the hallway shortly after that and try to be done hopefully at least a week in advance to give everybody a chance to set up. Uh, rubber floor uh, hits the distribution center next Monday, which is good news. That was one we were a little nervous about. And the lockers are supposed to ship next week as well, too. So, uh, they're starting to tile in the bathrooms this morning. So, clean the next few weeks. sw the tile in, start setting plumbing fixtures and give bathrooms changed back out and got cleaned up a couple little projects in the elementary school to give Whitney and Jason another 4K room. So, we have hopefully that in the next couple weeks get that done so they can get that floor waxed and they can get that
042set up as well too. So, said if I haven't covered in enough any got questions, go ahead and shoot me any questions you might have. Um, and uh, I'm glad to be continue to come to your meetings to update you as we go. Said there's a few there's a little bit of work left in the bidding and but I feel pretty confident in the budgets that I have in those numbers that we're not we're not tracking off from that. So, >> so it looks like next summer at this time it's going to look like we have a ready to go gym from the outside, but >> correct. >> You see some of the >> postpone our excitement a little. Yeah, if you kind of um >> there are some things that would would start to
043make sense as I put this together that maybe doesn't but like having exterior finishes at line 12 when you look at it that would be your brick you know some of the metal panels there's a reason I have that at 710 because the intent if that's done in July is in August we would put the final finished coat of black top on and be done. I wouldn't want to do that if we were still. So, the hope would be when you come back to school next year. >> It literally looks finished on the outside >> that we would be down to the the wood floor, the things that have to happen on the inside. You can imagine there's there's 20 hoops that hang from your ceiling in this gym. You guys did not realize that,
044but there's 20 of them in there. There's the volleyball nets that come down from the ceiling. There's a lot of work up in there, and then it takes a long time to put that wood floor in. This is a big gym. Um, and this actually works out. What I liked about the way this, as I was putting this together in my mind, if you look at like gymnasium flooring, I have it starting right after Labor Day. They are, it is so bad for them in the summer because most people have to have it when school starts and they just get and it'll be much easier in my opinion to get a better number from them with the idea that they know this is a fall install of 2026. So, I liked actually the way that
045that laid out and fit in there. So very happy with the contractors that we've been able to get on board. Feel very good about the group we've assembled. That's important for jobs to move along well to be done professionally. So feel very good about that. Um Germaine Electric's been here for a long time doing your maintenance electrical work. They were successful on the electrical. So pleased with that. Any other questions? It's all good news to have some thinking to do now about how you want to spend your extra money. >> Thank you, Brad. Appreciate it. >> You have anything else, Eron? >> Nope. >> All right. Discussion item A, subcommittee report on district branding. >> Yeah. So, tonight we're going to be voting on the nickname and logo from last Wednesday's meeting. We're not ready
046to vote on the mascot, so we will be going with the nickname of Cubans and the logo. the design really hasn't changed. We'll have a a one color, two color, three color, all the way up to five colors, but the the design is what we'll let them know go ahead with this and give us those different options out of that. Um, and so you guys will just be voting on that tonight. So, any other items that you want to discuss tonight about either nickname or logo? >> On the large logo, we're talking about having the one with and without the >> We'll have both both as options. Yep. >> So, we'll we'll ask them for different types of vials for all those for for the different colors and for one with the cubic one killer
047and one without depending on the size and and what fits on that product. So, we'll ask for all those. Any other discussion? Okay. The next one um is discussion on student athletic fees. We've had a request for us to consider looking at um a couple different ways to get more people in the gym um watching our athletes. One is to wave elementary and middle school fees for games. So if they come to a game, it's not $5 for them. Um there's one conference um is that Richen Valley. Who's what's River in? >> Six Rivers. Thank you. Six Rivers is what it is. Um I I believe they just allow elementary school kids in free of charge. Um, we've talked about this before with allowing middle school kids in free of charge. Uh, one thing that
048our athletic director, Coach Lawson, suggested is that, um, she was worried about this being free daycare and people just dropping them off. So, her thing was, if you're if we're going to let elementary and middle school kids in free of charge, please have it free of charge with an adult. Um, so if this something happens, then there's an adult that we can um, talk to about that. The other option um is to allow passes. So a family pass or um an individual pass and we've done that in the past. Didn't go over very well. So we weren't sure if maybe we didn't market it well, but uh so you could buy a fall pass and that just you show the pass and you get in for any athletic events and they write the names of
049all everybody in your family if you want to have a family pass in there. Um so we've done that in the past. I don't even know if we sold 25 family passes. >> Oh, they they weren't family passes. They were >> Were they individual passes? >> Individual passes and you could get a winter sports pass or you could get a pass just for like boys basketball or girls basketball or lesson. So, you could do individual sports or like a winter one that encompass all. >> It also saves our people from waiting in line to get in. they can just walk by with a pass and just there you go and you say okay if you got that to pay go to the go to the right of the table if you have pass go on
050the left and you just show that and go through so I I think where this is coming from and I know Mr. Doyle's here to talk about that. You're going to talk about that today when we get to that that part. One thing is we passed this great referendum. We passed our operating referendum. Um and this would be an olive branch. We can say, "Okay, um we want to get as many people in here to see our athletes performing in in these spaces as we can." And so we're going to allow our kids to get in free. It's going to require, you know, some more parent supervision, you know, for those. We I I don't think anybody wants us to just drop 30 kids off without without an adult. Uh, but I think that's where
051this is coming from is how can we get more of our kids in here to watch our athletes and get them excited about playing in the future. So, so that's kind of where this came from. I'll hand it over to you guys. And what we're thinking about today is as you guys discuss it, you're probably you're going to be telling me what to bring back to you in August and so we we'll vote on it in August. >> So what are your guys's thoughts? >> What does it cost for kids right now? >> Three bucks. >> Is it? >> It's all the same. >> It's $5. >> It's fiveatter. >> No matter what. >> Yeah. No matter. And that's a So that's a conference rule is five is the cost for conference games has to
052be at $5. >> Correct. that comes that comes from that's at the conference level. The only time the amount for little ones changes is when they go into like the four season. Um that again that dollar amount comes from day. So then it's usually like a dollar and I'm remembering >> it goes up a dollar each round >> but I think it's a dollar and it maybe goes up through like 86 but don't quote me on that period. you're probably not that better than what I >> So even like a sixmonth old is five bucks >> uh under five and under is free >> five and under is free. >> And my suggestion would be instead of like last time we did fall and the individual sports. My suggestion would just be like offer a
053fall pass and a winter pass and just market it that way and don't break it down by individual sports. I think it does get expensive like just a family of four to come to a couple or a few games in a week like it as a fast like it's a it's an expense >> and you know we want >> we want the support of the families to come to our events. So >> yeah I would be I would be interested in exploring season pass I suppose. Um but it would I would have to think about like how we would set the rate for a family pass because like are you going average family? How many games a week are you averaging? That's what I'd be interested to see on some numbers and suggestions on is
054what are we thinking a season pass reasonably looks like? And I I don't recall what >> I think last time we had it like if if it's for four people and we assume they're going to come to half of the home events, what would that cost be? And then anything past I think that's how we did it last time. >> Okay. But I don't think we did. I was thinking it was just >> individual to individuals. >> Yeah, I think more complicated. >> Well, and I but I also think it's easier too because I know for my family, I arrive at one time, another person arrives at another time to have that, >> you know, those individual passes is >> helpful. with like the parent per kid thing. Is that like two parents get two
055kids in for free or is that just >> I would say one if one parent has four kids that's fine. >> That's good. >> As long as they're in as an adult. >> There's an adult accompanying those kids. I guess I struggle with that one a little bit with some of the middle school though because there are events where middle schoolers like I would send my middle schooler and have no issue expect you know I guess I struggle with that because I don't know I'm just >> maybe you guys could just say that's for elementary and younger must have an adult >> grades five and below have to have an accompanying >> I just feel like this is the middle school building as well so they kind of know the expectation And so I guess
056I struggle with middle school having to have the adult there. >> But I like the idea of a season of a season pass as well. >> But I also think why are we charging for our middle schoolers as well? >> For high school, it's built in their their fees. We don't build that in for middle school student athletic fees and we don't build it in for elementary. And as Jesse said, she's that stuff's going out tomorrow. So like, but I I don't I don't think anybody was was saying when to increase the fees. Um >> or maybe it's like a student pass is $10 a season, you know, 15 where it's still you're still bringing in a little bit of revenue, but yet we are encouraging them to come to our games by offering them
057a reasonable pass as well. >> What's the difference between middle and high school fees? >> High school, they have a three Well, it's 50 for the first one, 25 for the second sport, and 50 for the third sport. where middle school it's $50 >> for all of them. >> Yeah. >> So that's what their entries included in this link. >> It's probably hard to get like a kid number. I mean it could be 10 kids one game, 50 kids the next game. >> It depends who we're playing and how good our teams are, >> right? And we w I mean we don't have we won't have numbers on that. Um we would only have numbers on whole season. So post any postseason games no matter what the sport is that we're hosting. we would have
058like total number of adults versus numbers and >> I don't know if you guys are interested in hearing this or not but some of the middle school kids asked when we started getting the ID cards for our pictures they wanted to know if they could get in for a discount >> so if they if they showed their their ID that they would get in for a cheaper amount Yeah, maybe having having a middle school athletic pass for $25 and get you in every event or every event and then they've got to bring their ID card to >> to get in >> like and that could go for the whole year then you know like the whole year because >> fall and winter. Yeah. >> Yeah. >> I just feel like you have to make it
059reasonable. We want to encourage students to come to those games. >> And as a person who's got four kids, it's mighty costly when you're paying for six of us to come to a game. So I I want to be able to I want families to be able to support us. >> Agree. >> So I'm hearing bring back family passes. >> I would do individual >> I'm sorry. Individ individual passes. Individual passes. Especially if we are considering either a discount or possibly free for elementary, like a family pass, then it doesn't make sense if you have both, but an individual pass and then my kid gets in because free because they're with me or for $25 for the year if they're middle school, if I'm understanding that right. I think it takes away the free piece
060of it. I think it's just you get a family pass and if you if you have a pass, you have a pass, but if you don't, then you pay the door admission. So, at the beginning of the year, they'd go up to the office, get their pass for the year for 25 bucks. They have to bring in every game. They don't have it. Then they pay the door admission. >> Some kids aren't going to go to five games, you know, some middle school. >> for middle school. >> But then for adults who wanted to buy an individual pass, they could. >> Yes. >> And would we consider elementary is free with an adult or is that not of interest? I don't know if anyone's supposed to make it free. >> We're not charging high school.
061Yeah. And then we're not charging elementary, but we're just charging middle school. Doesn't make sense either. >> So if if an adult if an adult has a pass, they're fifth grade and younger child gets in or children, not just child, children get in free with them. As long as we don't make this, as long as they think the children come in with them regardless because if they pay the door, we're still going to let them in. So, I think the elementary students should be free regardless whether they show a pass or they pay the fee the pass. >> So, free for elementary students >> with an adult who has a pass or pays it for. >> And are we still going to charge the middle schoolers then? So they would be the only student >>
062they would be the only ones with the student pass >> and is that only because their fees are less because we're not charging things. Do you well are we that's the question I guess is do you get it once you pay your $25 for your first you know or >> everyone who want if you're in a sport or you're paying that fee for that athletic then you get that pass >> about kids that aren't in sport >> I was just gonna say that >> or activity fee >> so then they would activity fee so then they would have to pay the $25 to get their first activity which is going to your events. >> So they were school forensics. >> Yeah. >> Wait, say that again. So if if you're in an activity, you pay
063in middle school, you get the pass. Maybe everyone comes to school regardless of who you are here. You've already paid your $25 activity fee if that counts for your first activity whether it's in the fall or if it's in the spring. That's that's your activity. So, yeah, it's going to be a little bit of paperwork, I think, to keep track of that piece of it, but >> but they can still pay it at the beginning so you have it all year. >> Yeah. And middle school kids are great at keeping track of their own passes to use. So >> So I was going to ask a question. Would the does the board feel like it's acceptable if the kids would take like a picture if we would just say like take a picture of this,
064put it on your phone, like save it as a favorite. I don't know. >> I have two I should probably know this because I have a middle school student with a phone. I feel like if he did that, if I told him to do that, he would do like this. is what you need to take a picture of this so that you can get it. >> Yeah, because they always have their phones, right? >> Those just passes. >> I wouldn't I don't think that would be a problem. Everybody who's taken tickets, if the kid walks by and they show up with a picture ID, >> right? >> Yeah. We're not voting on this. We're just discussing. >> You're just telling me what you want me to bring back. So maybe that's worth asking too of
065like hey folks that have worked the door before like how are we creating more of a headache than this is worth or like how do we how do we make this a better process for both the community coming in but like easy for us to work as well. >> I don't think hopefully passes are easy breezy but >> when I talked to Carrie she just said we'll just have like cash payment on the right and passes go on the left and I think I think it'll be easier. Now, will there be some people who sneak in? Yeah, there's people that sneak in right now. Like, we do the best that we can. >> There's a lot of doors here. >> Would it be like a simpler idea if we just did like one pass per
066kid and then you get like a family discount of four passes and it's 50% off and you get like that whole pass for the whole year. >> No, only talking middle school and >> middle school and high school at this point. >> Well, not high school, right? high school. >> Well, that's what we're talking about. >> Maybe they shouldn't if they're not >> paying extra. >> We're not sure that it's tied to the activities. >> Is it the activity or is it just >> registration? Registration for a middle schooler is $50 for the year where high school is $50 per semester. >> I think it's registration because everybody >> tied to it is tied to semester fees because when I called the semester fees, >> that would be your registration. first semester the percentage that
067I quoted to semester fees versus activity fees is different first semester compared to the second semester so it's tied to their semester slash registration fees separate >> so what I'm hearing is that >> so every student does >> correct >> am I hearing what you guys want me to bring back so we'll have an adult pass an annual pass you can pay once and that gets you in for for everything all year for adult but I'm hearing you guys kind of say elementary school through high school. They just we're going to issue them a pass and as long as they show their student ID or you know some something that we get proof of or >> student ID >> like they just get in for Is that what I'm hearing? Is that what you guys
068want me to put back? >> Yes. >> Say that again. >> Sorry. >> It sounds like sounds like you guys really want >> K through 12 to get in. I know we talked about not doing seasons, but I in my head I'm thinking if I'm only going to go to volleyball games. I don't want to spend more than I would paying at the door. So is that and is that what we want them to weigh? Like you're just going to have to pay at the door if you are only going to go to volleyball. >> Okay, >> Heather, would it be a problem if we said you could you could buy an annual pass or you could just buy a fall or just buy a winter for that? Like if if somebody's just >> it's
069not a problem. I think um are we gonna have different like color cards like if you have a because you're gonna have to have football every single sport that we have. >> We'd probably go season, right? Like you could buy a fall season or you could buy a winter season. >> Winter. >> I think that would be better. Season >> I would I would prefer Yes, that's what I was saying. I would prefer like a fall pass and a winter sports pass >> or just an annual pass >> or or an annual pass. Either one's fine. If you want to do individual sports passes, like you certainly can, but I feel like then those cards are going to have to be different colors and then who'sever taking tickets is like, okay, I worked when I'm
070working volleyball. Here are the colors that can be acceptable versus if I'm working with like I think it's just going to be too messy. >> And then you got other other passes on top because there's WIA, there's like conference passes, WIA passes, like senior passes. It's it's a lot for one person who's taking tickets and if we have all these different types of passes. So, I think we need to try to like streamline it as much as >> Yeah. So, I like I like season better than annual >> season. Yeah. So, fall fall and winter. >> What's up, John? >> We will get to He's signed in for to talk >> public recog when they're talking. We don't go to the audience. But you're you're next. What about we just did all kids free? Tack
071on something for registration. If you use it, great. >> I don't think we can tack on the registration now. >> We can't do that now. >> No. >> Okay. >> But we could say we're trying it out this year and then we're we're going to see if there are any problems and then next year >> $25 per student or whatever. >> And you can use it a bunch, get your money out. You cannot, so be it. And then you get one pass, away you go. Worry about the beginning of the year. >> So you want to have like a student trial this year. Thursday, all students are in are in for free. At elementary level, they have to have an a responsible adult with them, but then we'll have fall and winter passes for adults.
072That's what you guys want me to bring back. >> First, I I think something make it easier so we don't have three different passes throughout the whole year to figure out exactly what you want for what package or something. Kind of just a blanket. >> I like what you said. I like students free for the year and uh season pass for adults. Yeah. All right, sounds good. >> All Cuba City students, >> so here's the thing. Those of you who have done uh table work before, if they're a high school teacher, you know most of the high school kids. You know some of the elementary and you know very few of the ele some of the middle and very few of the elementary. So >> like we don't get a lot of little kids from
073visiting schools coming. It's generally parents. >> Okay. So, I would just say we're the school that allows kids in for free because we don't know who's a Minter Point student or a cubic student at the elementary level. Our high school teachers who do a lot of the >> a lot of the table work don't know that. I I don't know how we would >> okay >> do that. And I could be a Cuba City student and I might be wearing a Darlington sweatshirt because my friend is on a business season. >> I'll say more. Okay. >> Yes. >> And I think having they take the picture of the ID that's going to be just as come back. There's like four four or five different options what to do to take you. So, and if you
074guys come up with a different idea that you want me to bring up, we can always bring multiple options in August, but but I'll go with with those to start. All right. Uh the last one we have here is cash in lu of then we'll get to public recognition. So, um last month the board asked we come up with three different looks. We'll get a $4,000 stipen, a $5,000 stipen, and 85% cost of a single uh option. So, um, Heather created a document that you guys can look at. Um, remember the stipen is offset by not having to pay the premium. We will tell you that when we talk to our insurance guys about this, they're like, "Okay, it it might save you money here, but if all your healthy families drop and the families
075that are high users stay, that's going to raise over time." So, that's something to keep in mind. But like if a if a family says, uh, I'm going to take my spouse's insurance now because there's a $4,000 sip or 5,000. That's probably saving us around $20,000 of premium payments that we'll be making for that family itself. So there there is an option. I don't think there's any option here that you're going to lose money. Uh, we used 85% because that's what it was maybe four years ago. Um, I think 4,000 it was a while ago. We never had 5,000. I think that was just one that was in between 85 because I don't know what was 85% in dollars >> um this year. >> Yeah. >> Uh it's option four which is a little more
076than 6,700. >> So so $4,567. So those are the the three options >> that you guys wanted to look at. >> And this is using only 18. That's >> and you never know. I mean that that number if we raise it up to 5,000 or 6,500 that 18 number could shoot to 28 or it might stay at 18. We don't know. There's no way for us to know. But in none of these scenarios do we lose money this year. It's long-term if we're losing healthy families um that might have impetations for premium payments in future years. So thoughts from the board after seeing these numbers and hearing. Heather, was there anything that I didn't? >> No. >> And we've always offered Have we always offered a >> Cash and loop, right? Has that been >>
077I guess because I don't know when it started since I've been here. >> Since you've been here? >> Yeah. Do we know if other schools do it? >> About a third of the schools in CISA 3 provide cash and book. Um when Act 10 happened in 2011, a lot of schools got rid of that. That was one thing that QC did not get rid of. So I'm just talking out loud. So, if we raised it to 4,000, it's going to cost it's going to double our cost to 72,000, but we're saving about 47,000. So, we're in the black 12ish,000, >> right? >> Yes. >> Looking at this, right? >> As long as that number stays >> and that's just premium payments because there's no other like there are other associated costs that go with health
078insurance. the >> um there's an H. >> The H and we can't predict that. >> There's no way. >> Like for a single um single person, the deductible is 6,000 and for a family it's 12,000. For single, they're paying the first 1,500. For families, you're paying the first 3,000. So the difference between the 12,000 and the 3,000, that's what's called an HR. And there's no way for me to know if I'm going to use myself. If I decide to go on my husband's insurance, there's no way for me to know what type of savings the district would see in HA. There's no way for me to to guess that even if even if I knew how much H the dresser family used in 24 25 that's all based on what type of medical situations they
079had going on which could be very different the following year. >> But what you guys have is that's the least amount that we would save. There might be more savings than that but there wouldn't be there wouldn't be less. >> Yeah. And correct me, when we had to make that initial round of budget cuts, it had previously been at 4,000. >> That was what it was two years ago. Yes. And then I think >> 22 23 and then in 23 24 it was $4,000 both of those years. >> And then going back then it was 85% >> and then prior to that it was at 85% of um single insurance. And the other thing is we think more people will probably go on it because a lot of teachers didn't like that we have to
080go with one carrier and now if we provide this that makes they're like well we can go with your my spouse's insurance and still keep our doctors. We thought that would be a you know this this would be something nice for our teachers that also save some dollars. So any feelings about four, five or the 85% because this is going to be voted on later in the meeting. I mean, anybody can you can make a motion for any of those or something different if you'd like. If I was leaning one way, I'd probably do the option three of the five,000 >> 5,000 the yeah increase a little bit of an increase then from previous years. We're at four. >> If I may, Dan, I don't want to put you on the spot, but I want
081to make sure that you have a chance to share thoughts on this because you had been weighing these pretty heavily. I think in our last discussion, did you have a preference either way? >> Yeah, I I mean my thoughts if you go back to the four. >> I think that's where I'm at too. If you go to the three, it looks like it's almost even versus our cost versus our savings >> and with that cushion of not really the un being unsure of future. So my thought was four, but then after a year, bump it to five. So once you've been off of it for a year, then we bump it up to five for that for after that because or give it a year to to see how many people make the move over
082to see how much we're saving. >> I mean, because this is something we could evaluate >> year. Mhm. >> So that's my gut is four for this first year and then if it's a cost savings where it's beneficial to our district and it's beneficial to our teachers then we bump it to five. >> Yeah. >> With them knowing that that's the case and maybe they will jump it knowing okay we'll get extra in the next year. Mhm. >> I had also been leaning towards for seeing it as the restoration of what we had previously, >> but I like the idea of like we will continually evaluate this. >> All right. >> Good. All right. Now, we we'll move on to public recognition. And Mr. Doyle, you're up. Well, you've covered a lot of things that
083I was going to talk about, but um by the way, yesterday 50 years in Cuba City had a great >> 23 years up here. But uh my thought on I was talking to a former student why they weren't at the games and they said, "Well, I got four kids and it's costing me $45 basically to go to the game." And I said, "Well, how much are the tickets and that?" And uh I thought she said five, six bucks or something like that, but as soon as they get inside the door, they got to go to the concessions. So then he said that's and he said we got three basketball ball games some weeks between girls and boys and even though we just we go but we can't afford three games in one week you know
084I mean it's just too much money and I said ah I don't know if that's exactly right. So I said something to Mr. Olsen and he said did you talk to this person? I said no I just talked to a former student. So, uh, some thoughts I had on it. Uh, first of all, I don't think you can have a policy for other districts coming to Cuba City. I think we got to look out for Cuba City and our kids can come for nothing or a dollar or whatever because if we go to Mineral Point and they we got to pay three bucks or four bucks for our kids, it's different, you know. And so, uh, we have to say, uh, I I think our St. Rose students are are all our district students should
085get advantage of this, but I don't see why we would want to have the whole because it it isn't fair then to our students to go to Mineral Point or to go to Dodgeill or go to some place and they have to pay to get in it. uh it you know and we know right now uh WIA events they got to pay for you know so they they know those things but u and and I don't know if you want it as an activity pass or you want it as just athletics but um if you make it athletics u there's really three or four home football games and um you'll chase it up and down that for 25 years. It's It just happens, you know. That's And sometimes some of the better games might be
086in the parking lot, but uh they're playing out there, too. And but the little ones, they they don't really go to the game, but they go to with their friends. And and I think that's what we have to look at. uh we got to look at their friends to do things, not look at a computer screen, you know, and and it's easy to say, "We're not going to go tonight, but you got your I'm glad you got a phone, too." >> No, that that's three minutes. That means you're done. We We got three minutes. >> But, uh so anyway, uh >> I'm sorry, Mr. Doy. We got to stop at three minutes. We can't let you keep going. >> Really? >> Yeah. because because we love what you're saying, but if somebody got up here
087and was saying something different, we got to cut them off at three minutes. >> Okay. >> So, but we appreciate it. >> But but I think we had we should have uh a committee or something looking at it, not just five people. And that's and I'm really serious about because I talked to a lot of people and they're they're against charging kids and that that much money. >> So, >> thank you. I appreciate it. >> Okay, moving on to new business. A is approve the date and time for the August 2025 regular board of education meeting. >> I haven't had any recommendations or changes. Anybody have any? >> When is it? 20th. >> Wednesday, August 20th. >> July. >> Okay. Hearing none, we'll move. >> B has approved the purchase. We don't you can move
088on. >> No, we'll move on to move to the next item. >> B has approved the purchase of a replacement water softener at the elementary school. >> Yep. Um our policy states that any building a ground replacement item that's over $5,000, we don't have to bring to the board. This has happened a couple times. Any purchase over 5,000, even if it's a replacement item, I do like to bring to you. This is this broke best uh last winter and we limped through it, but that's something that we want to purchase about $8,600. We priced a few different ones. We'll be going with with a local company here to install that. So, my recommendation is that we approve this. >> Is there a motion or any follow-up questions on the replacement of the water softener? >>
089Hearing none, I'll take a motion. I'll move to approve the purchase of a replacement water softener at CCEES as presented. >> I will second. >> Schwagger, >> yes. >> Joel, >> yes. White, >> yes. >> Henman, yes. Bowden, >> yes. >> Motion carried. >> Item C is approve the changes to the Cuba City School District handbooks. >> Yep. So, we've got uh three of these tonight. I'll have one and then Jason will have one and Chris will have one. Uh for the handbooks, we are going to be looking um at condensing the professional guidelines from two different ones. We had one at the elementary and one at middle school, high school. We're trying to put that into one. So we it's just one fewer document. So um those will be in next month. So looking
090at the district handbook, there are just three changes. Uh one just clarifies that the district by state law has to offer teachers a contract by May 15th every year. and the state statute says that it should be back the 30 no later than 30 days after that. So by June 15th we just wanted to put that in the handbook so people know that that okay you've got that month. So that's the May 15th and also for cert for support staff uh that same thing that May 15th and June 15th uh deadline is is more specified language. The next one um is the addition of adding a two weeks notice if someone resigns. Um, and we don't have this happen very often, but when it does happen, we don't have anything in our handbook right now
091that says they have to provide twoe notice. Uh, so this just adds that to that section. And then the last one is reporting accidents and they have to um this clarifies that you have to fill out an employee accident report within 72 hours. Um, and that wasn't a part of that. you had to report it to your to a supervisor within 72 hours, but we actually want them to have an employer accident report in case there's some something our insurance company needs us to do. So, those are the only three changes for the handbook that we have. Are there any questions on any of those three items? >> The second one is that you are adding regardless uh let's see, failure to provide required notice may result in a $2,000 liquidated damages fee. Is that
092on top of the the other one 1.5% if it's between July 1st. >> So that's the 2,000 would be like if it was February 2nd and somebody just says I'm I'm done today. I'm leaving then they would be in charge that 2,000. >> So it's not on it's not like if they were to resign on July 20th and say I need to be done this week. It's not the one the 2% plus the 2%. >> No, it would be it would be that other one. And that's how we'd look at that. Maybe I should have that in language either or um you know and or if it's during the during September 1 through through June 1st or something like that. >> It's just kind of contradictory. >> Clarif I'll add a clarification date on there.
093>> So so they know it's not both. >> Sure. >> Any other questions? Hearing none. Would someone move? >> I'll move to approve the changes of the Cuba City School District handbook as presented. >> Is there a second? >> I'll second. Schwigger, >> yes. >> Joel, >> yes. >> White, >> yes. >> Henderman, >> yes. Bowden, >> yes. >> Motion carried. Item D is approved the changes to the CCEES parent and student handbook. >> We've got um thank Jesse and Whitney for working through this and um looking for updated updates that were needed. Um updating our table of contents to reflect the changes uh staff changes that will be occurring. Um, we did take a look and remove some language that felt outdated. Uh, specifically, uh, there was a, uh, line on students leaving campus
094for lunch and that we figure falls under our regular checkout when parents sign them out. Um, I don't know if that was something at one time kids in the neighborhood used to walk home for lunch or something. I'm not sure. So, we're removing that. Uh, also language about computer use for our library procedures. We suspect that was probably left over from when we had a computer lab as a part of the library. Now that devices are one to one, that doesn't seem to fit anymore. uh updated uh cafeteria breakfast lunch prices accordingly. Um updated our in town transportation. Um we have just the cutoff date for that is now set at September 1st. So that families need to fill out that form prior to September 1st to get that approval and then only changes during
095the year will occur if there's a change of address. So that's we're not jumping back and forth throughout the year. That will help things out with Davis bus lines. Um updated some standards of grooming and dress. Again, some things were a bit outdated and um gender specific. So, we just wanted to um make sure that we're not uh addressing things specifically based on that. Uh looking for updating um any information healthwise including language from Grant County Health Department, facts about head lice and things like that. Uh uh one major change uh was we had previously had um hats. >> Yes. >> And coats as a part of language that denied that. Um right now it's based on um approval by the principal and so we're looking to continue that with coats. Um, but leaving removing
096lines three and four and I can't remember exactly what they were stated. We didn't put those in there. >> Um, I know the one was with the hats. So, leaving that up and one thing that Jason and I talked about was um that's a great segue to build relationships to see what kids like and enjoy. Um, so I think changing that one and then I think lines three and four were the gender specific just to be sure >> and then just updating the civil rights certificate and then um our conduct expectations were kind of the same. We were condensing some of them that were very similar to each other um just to make it more user friendly. We found there was a lot of repetition in our conduct expectations. So, we combined some of those
097>> for things that were stated, but we have district policies for them. Um, so we condensed that. And then another thing that uh we were going to try is have instead of listing all of the district policies that were previously in our handbook to have a page and link them so then parents can access that. Um, those are also found with the board policies as well. So again, just trying to condense it so instead of it being 56 pages, it's more user friendly for families. Three and four had to do with um shoes and advertisements and we feel that that fits under the the appropriateness title. So we just thought it was extra verbiage that wasn't needed. Still included, just included under different language. Um and then the last one was just removing two uh
098sheet twoformational sheets as they are in our registration forms. So parents see those when they register. >> Really hoping to continue to look to condense our our handbook so that it's more encouragable for people to read through it. >> Yes. And so places where it was just a matter of a separate policy, we're going to put links in there instead. So >> any questions on that? >> Hearing none, would someone like to make a motion? >> I'll make a motion to approve the changes to the CCEES parent and student handbook. Handbook as presented. Is there a second? I'll second. >> Schwagger. >> Yes. Joel, >> yes. >> White, yes. >> Henderman, yes. Bowden, >> yes. >> Motion carried. Item E is approve the changes to the Cubic City Middle School parent and student handbook. >>
099Yep. So, I actually have two. Um I have the middle school and the high school, and you're going to see some of the same in both. Um we every year update our our staff and our calendar. Um the big big one that we're going to change with middle school and high school um is the use of cell cell phones and smartwatches. We would like to go um to a full cell phone band. So the cell phones would be and smartwatches will be in lockers during the day. Um they can obviously check on them when they go to their locker. Um but they would not have them during class time unless a teacher requests to have them in the classroom. um and they will not have them at lunch. This is not necessarily a big change
100from middle school, but we did go to the the classroom lockers. We want to go away from that, go back to just having kids keep them in their locker or leave them at home. Um so that's the the big change with that. Um any questions with that before I move on to the next because that is a big one. >> Our new lockers do not lock. Is that a correct statement? >> They don't lock. However, um student I think it's written in the policy that students can bring a lock for their locker, but they have to provide us with a key or a combination so that we can get in because the school owns the locker, the student is using it. They can lock their items in there, but they have to provide us with
101a way to get into the locker. So then the next thing um we had in our our acceptable use, we had acceptable use and unacceptable use. Um Miss Burket and I have worked on this. We kind of found throughout the year that we were a lot of times looking at it and going what where does this fall is? So we actually came up with major violations and minor violations and then uh along with that what they the you know your first offense, your second offense, third offense um for a major or a minor. So we have language in there that is a little more specific and so we are not just kind of guessing. We can say okay well this is what they did, this is where it falls, this is what the the punishment
102for that will be. Um any questions with that part? And then the last thing that we had for middle school, um we found that working with um Jacob Glennon, our athletic or activities director for middle school, we found that the activities um sanctions for middle school are actually almost worse than the high school ones, more strict than the high school ones. So um we work to create language that is almost a mirror image of what the high school uses. So it again would have major and writer um prior to this we only had major. So everything that a kid did landed them with a major violation and um so now it it is exactly as the high schools is which will be a little more equitable. So that's it for middle school. Are there any
103questions on the changes proposed to the CCMS parent and student handle? If none, I will take a motion. >> I'll move to approve the changes to the CCEES parent and student handbook as >> presc. Sorry, that's my read. the student handbook as presented. >> I will second. Uh Schwiger, >> yes. >> Joel, >> yes. >> White, >> yes. >> Henderman, yes. Bowden, >> yes. >> Motion carried. And then Chris, do you have the changes to the high school as well? >> So, high school one is going to be very similar. Um, like I said, we are changing the policy on cell phones and smartwatches that they're going to be prohibited during the day. Um, again, I'm sure that kids will check them as they go to their locker between classes. Um, but this is, you
104know, like I said, we feel it's a it's going to benefit us academically and it's going to benefit us safety wise as well. Um and then the second thing that we also updated the um the acceptable use policy to reflect the same thing where we have the major and minor violations and uh the sanctions that go with those. And that's that's it for the high school. Are there any questions regarding the handbook? If not, we'll take a motion. >> I'll move to approve the changes to the CCHS parent and student handbooks as presented. >> Is there a second? >> I will second. >> Thank you, Dan. >> Uh, Schwagger, >> yes. >> Joel, >> yes. >> White, >> yes. >> Henderman, yes. Bowden. >> Yes. >> Motion carried. >> The next one is approve a
105request for non-district student to attend the New York band trip. And our legal council uh has advised us to not approve this request. And it's on there. I'm not recommending that we approve it. It's on here so that if there's not a motion, we move on to the next one. But uh I did include his rationale for why that is. A lot of it is just um liability of taking a student who's not a Cuba City student on a Cub City trip. Are there any motions hearing? None. Oh, go ahead. >> We We're not moving on this, right? We just have options. >> I I had to write it that way even though I'm not recommending it. So, it didn't get a motion. So, we move on. So, it's not approved. >> Uh next one.
106approved the change to the district handbook for cash in lie of insurance. So, it sounded like the group wanted to move the move to approve the change to the district handbook for cash in of insurance to $4,000. >> Do we need to add that to I would like to add that with the annual review. >> Okay. So when you make the motion that's written down, if there's no other discussion on that, I will move to approve the change to the district handbook for cash in L of insurance to $4,000 with an annual review process as presented. >> I'll second. >> Schwagger, >> yes. >> Joel, >> yes. White, >> yes. >> Henderman, yes. Bowden, >> yes. >> Motion carried. >> Item item I is approved the Cuba City School District wellness plan. >> And Tammy
107is here to present kind of the process, talk a little bit about the process that they use, and they do this every few years. Tammy. >> Um, yep. So, the wellness policy is something that we look over every three years. Um the first thing that I did with this is I checked in with the uh the DPI site um to make sure that I followed everything correctly and one of the first changes that was noticeable was that they no longer use the school health index um they now use wells. Uh so the first thing that I had to do was I went through that um which you guys have um a copy of that assessment. Um, also during that time we reached out to school community members um for anybody that would be interested in
108joining us in that committee and we had nine community members um reply back to me to be a part of that um on top of health and PE teachers um food administrator and then also guidance counselors. Um, so we met back in April. Um, and then we just discussed everything in the wells policy um that did not receive a two. Um, so the scores for that were a two, a one, a zero, or non-applicable. Two meaning you met everything that was needed. One was you had parts of it or you were vague in certain areas. Um, zeros meaning it wasn't addressed. Um, and then non-applicable was something that didn't relate to us. Um so then what we did is we talked about each of those um points um through that well set assessment um and
109then we went through and we kind of confirmed and made those changes that we wanted to see in the policy um then in May. Um so just going to kind of walk through those changes that we did look at making um or maybe some of the things that are one and why we didn't make those changes. Um, so starting with section one, um, I'll go through like F FR2 and then so that scores a one. I'll kind of explain why we're at that. Um, so that one there, um, was just a simple change. It either needed to re, um, include a link to the USDA site or it needed to include the standards. Um, so we just go ahead went in and linked that site to that. Um, so that was the first change. The
110next one, F FR3. Um, our policy did not address this topic. Um, and so that was in the wellness policy, um, attachment, school meals in section A. Um, we just added a section that talked about how cafeters are cashless. Um, so all students, um, don't need to worry about handling money. Everything's typed in with a code. Uh, moving down, FR11. Um this was scored a one and we decided to leave it at that point. Um during our discussion with this um one of our big things that we talked about was updating um and making a wellness um a wellness site on our website. Um so we currently have something for the fitness center. Um but looking at changing that to more of a a wellness type site. Um and we also talked about adding a
111quarterly wellness newsletter. Um, and so this would kind of cover and include some of that information um, by allowing that to be um, on that site. So that's why we decided to leave that at a one for the time being. Um, and then moving into um, the section two nutrition environment services. Um, so NES3 that was at a zero. Um, and that just related to um, the free and reduced priced meals. Um so again under the schools school meals section in the policy we just included um information about that can be found in the specific board policy. Um, also moving down farther again, NES8 was one. Again, that was an easy fix. That was just a link um to the smart sack the smart snacks um site. And then NES9 right below that um we
112decided to not make any changes with this. Um, this talks about school sponsored fundraisers. And the thing with this one was, um, schoolwide you would only be allowed to have three food or drink type fundraisers. So, for example, some of the things that our school does, um, like the FFA does fruit um, music club, they do, uh, pasties. Okay. So, there would be two, um, >> bun cakes are done. um the the cake rolls. So, we decided to leave that at one because our policy currently states that um that is approved by the school administration. Um so, it's at their discretion. So, that's why we didn't want to make any of those changes because those groups use those as their fundraisers. Um and we don't want to limit those groups um in those areas. Um,
113moving into the nutrition education, um, any two, any three, any four. Um, those are all marked as one because of the fact that we do not teach um, health class at every single grade level. So, for example, middle school gets it in seventh grade, high school gets it as sophomores. So, not every sixth grade class gets it, not every eighth grade class. Um, that's why we chose to leave those as one. um NE7. Um this one again we left as one as a one. Um very similar to what the the previous three was were. Um this is kind of addressed in some of the agriculture classes. Again it's not a schoolwide something that is taught in each of the classes. Um moving to the physical education, physical activity. Um PEPA 4, five, and six. Um
114again, very similar to the health stuff. The reason we didn't change these is because our current wellness policy has um numbers that work with what our current class schedules look like. Um, for example, in order for those to be bumped up to a two, all of our classes would need to get 150 minutes specifically in PE per week. um if we were able to count recess time and all of like their activities and class breaks, yes, we might be able to move those up to a two, but because it's specifically only PE class, um we decided to keep those at once because schedules and everything, it's it's impossible to get every class in the gym for PE class for 150 minutes a week. um PEPA1 um addressing family and community engagement again um is a
115one we address some of that but we don't talk about specific activities again when we brought up um the idea of this newsletter um sending out quarterly newsletters and then the wellness site um on our school website um we're hoping to cover a little bit more in detail some of those items um rather than putting those specifics into the board policy See? Um and then into the last two sections. Um this is where there will be some more changes in um the wellness policy. Um EW1, EW2. These are both addressed um in section C under, sorry, I've got my papers backwards here, under the district-wide nutrition guidelines um where it just talks about the district shall promote staff member um participation and modeling healthy behaviors. It's just adding a little bit of wording um in
116there to include um just a little bit more specific detail rather than being so vague. Um and then also um encouraging um healthy eating and physical activity v um routines um you know so students are seeing staff follow the same thing that they're trying to to preach. Um and then the last couple of items are under um the integration and coordination. Um and these are both kind of very similar. Um addressing the establishment of an ongoing district committee. So that was just addressing the number of times that we need to meet per year. Um and then also specifying whether it is a um elementary, middle, or high school committee. Um and we do a district committee. Um so we already had that in there. Um but just adding the number of times that we will
117be meeting. Um one of the other things too, um when Janet had her audit earlier this school year, they had mentioned to her that we need to include um how we reach um school community members about being part of this committee. So we also had to incorporate um some wording under the policy monitoring um section in section B um that we will be using the school correspondent system which is right arrow. And then the very last change that is in there is that we are now using the wellness the Wisconsin local wellness policy which is the wells um versus the school health index. Um, so those are all of the changes that um, we talked about and discussed at looking um, in that wellness policy. >> Any questions in regards? >> As you can see,
118Tammy is very thorough. >> Well, I just wanted to make sure we explained why some of those changes were in there um, and they weren't just in there because we thought they needed to be. >> Well, thank you and to the especially to the community members that volunteered to be a part of this and looking at this so thoroughly. What are these scores out of like the comprehensiveness and strength scores? Um so they one of them is added up like total number-wise. Um and then so that would be that's the total strength and then the comprehensive um I believe that looks at where your score falls amongst other schools um and how thorough you are with everything that you've kind of included in there. Do you know what the total possible score is for strength
119off the top of your head? I'm not expecting you. >> I don't off the top of my head. >> Just curious. >> But then um this wellness policy or the wells policy assessment um would will then be updated and put on our our school website. Any other questions? Hearing none. Would someone like to move? >> I'll move to approve the Cuba City School District wellness plan as presented. >> Second. >> Schwagger. >> Yes. >> Joel, >> yes. >> White, >> yes. >> Tenderman, yes. Bowden, >> yes. >> Motion carried. >> Thank you for all your work on that. >> Thanks, Timmy. Item J, approve the nickname for the Cuba City School District as Cubans. >> Yes, we've talked about this many times just to get the direction like I'm sorry, Jesse, you guys saw me
120getting up and moving my computer was at 1%. Apparently, I have a 2hour battery. So, um, we've talked about that informally, but I think that should go to a vote as we're going through all this process. So this is just to keep the nickname as Cubans based on our survey and the branding committee's recommendation to keep the word Cubans. This is recommended by bar for students, staff and by parents. >> Have you gotten any feedback from anyone specifically stopping in? >> No one has reached out to say this time to say no. Um, when we did this a couple years ago, we did have I did have some people reach out and say you can't change Cubans and some people say due to cultural appropriation, you guys should not be using Cubans. And I got
121both of those. This time I I have not gotten anything about the nickname. >> I will move to approve the nickname for the Cub City School District as Cubans. Is there a second? >> I'll second. >> Schwigger, >> yes. >> Joel, >> yes. >> White, yes. Kinderman, yes. Bowden, >> yes. >> Motion carried. >> Item K is approve the district logo as presented. >> Uh, yes. And this is the same we talked about last one. I had it up there, but apparently it logged me off and turned off. Um, but the logo, we've got multiple logos. So, we've got the single shield with a C in it. Um, and we've got that in one, two, three, four, and five color options. So, we'll we'll have that. The other logo is the one that says Cubans
122through the shield. And we'll have those for one, two, three, four, five colors as well as options. We And we'll actually have two of those. We'll have one that says Cubans and we'll have one that says Cubans. And then underneath it says Cub Cuba City, Dickyville, and Keeler. So all those would be options. People would be able to use those for whatever they want to use when they're appropriate based on color costs. Um if it's clothing and just appropriate just different for what those things are. So, the colors that are on there as well, they're all Sherwin Williams colors that all have a specific number, but when I did talk to our designers, they said they would get us multiple different formats with all those different options. So, what we're approving is the shield logo
123and the Cubans logo, but there's a lot of different options for those as far as color. >> So, do we have to approve all of these options? We're approving just the because I think one >> is that one of the options then or is that a three? This is the option to flatten. So it's all >> Yep. So that's the same design. The colors are going to will have different options for colors. >> Okay. >> The ones that we were like option three and four. You guys said no, you didn't like those options because they they look like a a referee's uniform if I remember correctly. >> So that's what we're approving. Okay. Anybody have any other questions? >> Questions or a motion? >> I'll move to approve the dis district district logo as presented.
124>> Is there a second? >> I will second. >> Schweer, >> yes. >> Joel, >> yes. >> White, >> yes. >> Herman, yes. voted. >> Yes. >> Motion carried. >> Item L is approve the 2526 Cuba City School District academic standards. >> Yep. Each year in the July meeting, we have to approve these. No changes have been made. We're not changing any any academic standards. Um we are back to having our curriculum teams and so some groups might look at that and for next July make some recommend recommended changes, but right now it's the same as last year. There are no questions regarding the standards. I will take a motion. >> I'll move to approve the 2526 Cube City School District academic standards as presented. >> I will second. Schwagger. >> Yes. >> Joel, >>
125yes. >> White, >> yes. >> Henderman, yes. Bowden, >> yes. >> Motion carried. Moving on to personnel. Item A is approve the hire of Cuba City Elementary School art teacher Kate Echelman. >> Miss Echelman was the candidate selected by both the teacher panel and administration. And we recommend that you approve this hire. >> Are there any questions regarding this? Otherwise, we'll take a motion. >> I'll move to approve the hire of CCES art teacher Kate Echelman as presented. >> Is there a second? >> I'll second. >> Yes. Joel, >> yes. >> White, >> yes. >> Henderman, yes. Bowden, >> yes. >> Motion carried. >> Item B is approved the hire of the Cub City Middle School math teacher, Daniel Merwin. >> Yep. With the resignation of Mrs. Bell. Uh we we posted, interviewed, and selected
126Mr. Merwin along with panel of middle school teachers. So, we're all recommending uh that hire. I will move to approve the hire of Cuba City Middle School math teacher Daniel Merwin as presented. Is there a second? >> I'll second. >> Yes. >> Joel, >> yes. >> White, yes. Henderman, yes. Boden, >> yes. >> Motion carried. Item C is approve the hire of Cube City School District PAR educator Julia Blum. >> This fills a position vacated by the retirement of Mr. Joe Flagget and Mr. Mrs. Casper and I recommend that we approve this hire. >> I'll move to approve the hire of CCSD PAR educator Julia as presented. >> I will second. >> Yes. >> Joel, >> yes. >> White, yes. Henderman, yes. Bowden, >> yes. >> Motion carried. >> Committee reports. >> Budget and finance.
127Megan, anything you wanted to add there? We last met in May. We probably won't meet again until the first draft of the budget, >> right, is done, >> right? And we had primarily talked about the cash and Lou things that we went over tonight. So, >> okay. >> Nothing to add there. >> Buildings and grounds here and Julie or Gary's the chairperson, but Julie and Joe, you guys are on that as well. Anything from our last meeting July 9th? We kind of went through time and gone over >> uh personnel. Uh that's Gary, Dan, and Sarah. We're gonna we were going to meet this Monday and we had something come up. We had to postpone that. We'll find a different date for that, but we'll start working with the teachers union and start working on
128salary increases and those types of things here in July and August. Uh policy, we'll be meeting next week, I believe. Um and then technology and transportation. We met on June 11th. Talked about this is year three that we're entering of Davis bus lines contract. We have the option to sign on for three and four with guaranteed max prices. Um and so I've sent those questions from there to them and um we'll meet again probably in September, October and go through those answers um and then get moving with that one way or the other. Foundations we don't we meet every six months to go through that. So, we'll probably uh meet again in either August or September. Gary's not here for the season 3 report. >> I'll take a motion to adjurnn. >> I make I
129will move to adjourn. >> I will second. All in favor? Hi. >> Hi. >> Thank you. Thanks. >> What time is the policy meeting?