001Good evening. I'd like to welcome everyone to the school board meeting. >> Will please call role. >> Sir, >> President Cordova >> here. >> Vice President Hamilton >> here. >> Secretary Martin, member Osborne >> here. Member Wiggle >> here. We do have a quum at this time. Mr. Wiggle, would you please lead us in the pledge and salute? Yes. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. The flag of the state of New Mexico, perfect among united cultures. >> Thank you, Mr. All right. I have a motion to consider the approval of the agenda. >> I'll make a motion to approve the agenda. >> Have a motion by Mr. Hamilton. >> I'll second.
002>> Second by Miss Osborne. All in favor? >> I oppose. Motion carries. Now I will ask consideration approval of the amended language to the April 26 20 26 2026 board meeting minutes. >> I'd like to make a motion to approve the amended language to April 26, 2026 board meeting minutes. >> Have a motion by Mr. Hamilton. >> I'll second by Miss Osborne. All in favor? I >> I >> oppose. Motion carries. Now we'll move down to consider the approval of the minutes for 42826. >> I'll make a motion to approve the minutes for 48 2020 2826. >> Okay. Have a motion by Mr. Wiggle. >> I'll second. >> Second by Mr. Hamilton. All in favor? >> I opposed. Motion carries. All right. Moving right along. I'll entertain a motion for the agenda. >> Consent agenda.
003>> For the consent agenda. Yes. Thank you, Mr. Hamilton. >> I'll make a motion to approve the consent agenda. >> A second. >> Okay. Motion by Mr. Hamilton, a second by Miss Osborne. All in favor? >> I oppose. Meaning motion carries. All right. We'll move down to Miss Russ, superintendent report. >> Thank you, Sarah. will invite you to be first tonight. You don't have to follow these no either blocking them or can't follow. >> Kids are amazing. So, good evening. Um don't really have a whole lot of updates um except we have tudos on Friday. We're really excited for that. Um we're just trying to approve the date for the back to school event. I'm waiting for the wing to give me a yay or a nay. Um and other than that, it was a
004great year. Um, it was great to see I watched graduation from virtual um since we didn't have any graduating this year. So, um, I thought that was amazing. You guys did a great job. The kids did a great job and I think it's just all great stuff from here on out. Next year is just going to be even better. Um, and we're just excited to be a part of it that you guys allow us to come in and especially with our squadron adoptions this year. They did an amazing job with all of the schools. I think we only had a couple schools that weren't adopted. So, our goal next year is to get every school adopted um and get more presence into the schools and stuff to help you guys with everything that you guys
005need. >> So, Sarah, >> are we making any progress at the state level on the purple star? >> It's so frustrating. Yes. So, we're arguing um with them. We're actually getting ready to meet with our um military legislature person um just to talk with her to figure out why it's at a standstill. They're saying they approved it, but yet what we're seeing approved is not what we submitted. Um, we submitted it was about five or six pages with everything we felt should be included in it to really show that they're military supported schools. And when they approved it, they approved like a two-page where pretty much any school in the entire state could get approved as a purple star. And that's not the point of it. the point of visit is to show the things
006that you're doing and to have those things documented, not to say yes, we do this, we do that, and then that's a blame um approval. So, we're working with our bases as well. Um we've been diligently getting stuck with that. It's just we're getting so much push back from it. That's really frustrating for us. >> Yeah, I know a lot of you guys are beyond like if they came out with what we submitted, most of your schools would have already been approved for it for one. So yeah, we're definitely pushing on that and I'll keep you posted as we do more with it. So yeah, of course, if you guys don't have any questions for me, that's all I have for you. >> No sir, no more questions. >> Okay, thank you. >> Thank you.
007>> And so next, I'm really excited that school is out, but we've got the room filled with our kids and get to celebrate their accomplishments. And so we'll start, Miss Tammy, with um celebrating our farm. We have a few banners to display as >> just a few just a few. >> So, first off, Superintendent Russ, thank you so much for that introduction and thank you President Cordova and the school board for having us tonight. We have quite a few accomplishments to um present to you tonight and we're going to allow the students to make some uh comments and then I will close it up at the end. So I'm going to turn it over to Izzy. Hi, I'm Isabella Cordova. I'm a graduate of the class of 26 and last semester our choir participated in
008NMMEA vocal all state which is an independent audition and we had 27 students attend this year we had 24 mix choir and three treble choir out of the whole state we had the most students attend the mix choir um it was held in Albuquerque January 14th through 17th and um we also provided a clinic with Miss Martin and Mr. Golden on site reading and how we do it as a class and helped other teachers also with site reading in their classrooms. Hi, I'm Sam. Um, this year was our first year doing jazz all state on the vocal side and we had four people make it, two alternatives and two actual vocalists. So, I will introduce you now to Sophia. >> Hello, my name is Sophia Kger. I'm a rising senior in the class of 2027.
009And this year we took the uh we went to Artisia High School for the NMA music performance assessment. And our middle schools took six choirs. Marshall sixth grade academy took one choir. Gatis Middle School took three choirs. Yaka Middle School took two choirs. And then our high school took five choirs total. All choirs received superior ratings which is a one across the board. And we um we were awarded the sweep stakes award. All Clovis choirs uh or Clovis choirs earned the highest scores of any choir in the Southeast District. And now I will turn it over to Amaya. >> Hi. Like she said, my name is Amaya Thomas. I'm here to talk about um the artwork that you see around the rooms in the corner. Um those were actually done by our choir students and
010they were done to display um a visual representation of our songs. Sorry. Um a visual represententation of our songs um in order to relate to each other, how we felt about the song in ourselves. And I feel like this was a very big part of how we won state because it really helped us relate to each other and fill that song as a choir and as a group. >> My name's Emily Gibson. I'm a rising senior um at Columbus High School. During April, we took two choirs to the state competition hosted by the NMAA. Um, we took women's select, which is part of the trouble choir, and out of 12 schools involved, we took first. And then our chamber choir, which is part of the mix division. Out of 13 schools, we took first again.
011And next, I'll introduce you to Miranda. Hello, I'm Miranda. Um, we performed in the American Classic Lonear Music Festival that was held in Ulis, Texas. We received superior rating and best in festival and like our trophies are over there. Um and then we watched a symphony and that was it. And I want to introduce you to Mario. Good evening everybody. Um school board and staff members here. My name is Mario Sagaos. I'm a graduate of the class of 2026 and today I'm going to be talking about the Greater Southwest music festival. We actually we took the ninth grade trouble choir and the men's corral which I was a part of that choir and we both we the ninth grade trouble choir won best in class and you could see behind this table we have a
012lot of achievements and you will see two of those trophies is from the men's corral and the ninth grade uh treble choir that won best-in-class in Amarillo, Texas. And now I'll pass you to Addison. >> Hi, I'm Addison. I'm a rising sophomore and I'm going to tell you about all the other amazing opportunities our students have had to be in choir this year. Other than our classes, women's crowd chamber, we've been able to go to prempa concerts, all coral night performances, plateau's annual membership meeting at the civic center, Clovis Community Choir spring concerts, Clovis Community College student graduations, and of course, the Clovis High School graduation. Our students have had so many amazing opportunities to sing and just have fun at all these. and I'm gonna pass it back to Miss Martin. So, they did
013that very fast. It was not a fast semester, but it was a very involved semester. Um, we are going to leave these trophies on display for this evening. We'll be back in a few days to pick those up along with our artwork that's displayed. We have a case, the glass case that's out front also has that. These are from two different choirs. Both the choirs that went to state did these. These are not all the artwork. We couldn't put it all up, but we are very proud of what we've had this semester. I will say in the 30 years that I've taught, this was my best year of teaching in the sense of of the accomplishments that these kids did. I was so proud and we have had a fantastic year. As you will have
014heard and read and whatever's gone through all the newspapers and everything, it's been a very, very wonderful year. And we hate losing our seniors because they're so good. But we do have a great underclassman group that is coming up and we're even growing from there. So, we're excited to see what comes up from our eighth grade. Also, um I want to finish off this little bit of information to you with two things that have taken place. We had our district uh meeting in Roswell recently. And at that district meeting, we are proud to announce that we have had two of our um choir directors that have been nominated for state u nominations and the first one uh was se the these were all selected by our southeast district that they voted on it uh so
015everybody from Hobs Carl'sbad all the way up through to Clovis uh Seth Baldock was chosen even though he's an edf fellow he was chosen by our district to be submitted as new and emerging teacher of the year from our district we're very proud of that and then James Golden was nominated as teacher of the year for the NMMEA for our Southeast division. So, we're going to end our conversation with you today with that and we are so excited to show off all this and then after the session is done today, y'all are welcome to check out artwork and trophies and we are very thankful for all the support that all of you have given us throughout the whole year. We do appreciate that greatly. Thank you. You'll have ready. >> Good job, guys. >> Really
016fast. Got it. >> Now I'll invite Coach Cruz. Lost him in the crowd. >> There he comes. >> First and foremost, I want to uh congratulate Tammy and the job she does with the choir for for Clovis High School. Um, next I want to recognize some of the baseball guys. Um, I have a lot of them that have gone on to work. I had like six of them go to Oklahoma to work with another teammate up in they redo the alies up there and so they're redoing all the alies. But, uh, want to thank, uh, Superintendent Russ for inviting us. But, you know, we had a year where we, uh, excuse me, we, uh, got to the first round of playoffs. It it had been two years for us and it was a tough year
017for us. We lost starting pitcher, we lost the shorts stop, but these kids, they never wavered. They did exactly what we asked them to do. And with that, you know that we had five kids um recognized for all district uh one recognized for a North game and then we have one considered for all state going up uh at the end of the month. So, this group was uh they were one of a kind. I promise you they're great kids. They're classroom kids. Um Reed Adams, Joseph Hernandez, Tyler Ashby's here, Zoro Rodriguez, and Colin Gra are here with us tonight. So, uh, um, again, we want to thank you guys for recognizing us and the year that we had, and we hope to continue to put a good product on the field for you guys as
018we move forward. Any questions coming? >> Congratulations, guys. >> Appreciate. Thank you for all your harm and service. >> Okay. And then we want to recognize our tennis program, our coach. They're practicing >> maybe. >> Do you see them? >> Okay. Well, we had Jay, we had we had four kids that >> we had two teams that went up and uh competed at the state competition. Did very well. Uh the female team made it to state, which was the first for the team in many, many years. So, we're really proud of the work that they did there. So, overwhelmingly just a good spring semester for us with all of our spring sports. They've uh really leaned in and uh done the hard work. We're seeing the benefits of all the uh workouts, extra practices, the
019things that we've invested in as a district and it's starting to pay off. So, really excited like what coach Croo said, uh the product's just going to get better. It's awesome. >> You're welcome to stay, but you're also welcome to >> to go and go to those jobs. >> Congratulations. Thank you, guys. >> That's all I have for you, Mr. President. >> All right, I'll give him a second for them to clear out. Well, proceed. See, uh, Mr. Strickland, >> I'm gonna let Mr. Boreal get us started here. >> Okie dokie. Mr. Boreal, >> President Cordova, Superintendent Russ, members of the board, I just want to thank you for the opportunity to to come before you tonight. I like to take a moment at the end of every year and recognize um some of our
020outstanding substitutes. It's it's no secret that we can't run a district this size without having great subs. Not only do they allow our staff the time to take off to take care of their families and take care of themselves, but oftentimes they fill roles that are hard to fill or that we can't find um permanent employees for. And so we're very grateful for the roles that they fill. Um some of the ones that going to be recognized tonight have been with us either in a classroom all year or maybe they've taken one-on-one roles or or critical roles for students who who have health issues. Um we also have some that have filled in with admin assistant positions and helped us keep our offices running. And so regardless of what role they fill, we're just incredibly
021grateful for our substitutes and especially the group we're going to recognize tonight because many of them um worked more than 100 days and we have a a group that worked more than 150. And when you consider that the school year is only 183 days, the fact that they've put in that much time with us um is really telling of not only their work ethic, but it's their dedication to our students and to our district. And so for that, we're very grateful. Um I am going to read off the names of those who are in attendance tonight and invite them to come up and get a certificate from Mrs. Carpenter. Um, and if you'll hold your applause, we'll just go into groups. So, from our group of a 100 days or more, we have Miss Juliana
022Akuna, Miss Fernando Castell, Louisa Ellis, Elizabeth Gyos, Lilia Garcia, Manuel Lopez, Edwin Mahia, and Eduardo Torres. And all of these worked more than 100 days this year for us. If you guys are all rotting up, I'll lick you guys. And this next group, um, like I said, 150 days out of the 183 that we have on the books, that's that's a lot of days for these people to commit to being with our students and our and and our staff. And so we really appreciate them. So out of this group tonight, we have in attendance Angelina Baka, Melanie Beavers, Angelica Favlla, Tracy Hall, Jasmine Marie Hernandez, Montana Lock, and Maria Valdez, Valadez Vasquez. Awesome. Thank you guys. So, Substitutes, I just want you to know from the bottom of our heart, we appreciate you and thank
023you for what you do. We could not run this district without you. And so, thank you for your dedication to our students. President Cordova, members of the board, that's a great segue. That's how I started at the districts several years ago, long time ago. I have a couple uh well, I have the employee services report and open positions report. If you've been in Mandy's room and seen the war wall, there's little orange stickers when somebody's recommended. There's orange stickers everywhere. It's looking really good. So, we're in the process of that. Have any questions on those? >> Any questions from the board? >> No, sir. >> Awesome. Then there are three leave of absence that are consideration items. These are people that have been um vetted by our our office but do need board approval for
024their leave of absence. >> There are if there are no questions I'll entertain a motion for the three leave of absence. >> I have no questions. >> Um Mr. Cordova I recommend uh I move to approve the leave of absence for um the three employees recommended by employee services. and motion by Miss Osborne. >> I'll second. >> Second by Mr. Waggle. All in favor? >> I >> oppose. Motion carries. The final thing I have is just a discussion item. Anytime we change title n coordinators or directors, we have to update that directory information and board policy. So, I have switched the names out from Heather Woodard and contact information to Mindy Senna, just to let you know. >> That's all I got for you. >> All right. Thank you, sir. >> Thank you, Mr. Joe.
025>> Thank you. >> All right, we'll move down to financial matters. M Heather, >> good evening, President Cordova, members of the board, and Superintendent Russ. Um, at this time, I would like to invite AJ Bowers with CRI to present the fiscal year 2425 audit report. And following the audit presentation, I have several financial and operational items to discuss and for consideration. Turn it over to AG. >> Just if you don't mind, sir, just give us a second for everybody. No problem. You are good. No problem. Uh, Mr. President, members of the board, superintendent, uh, thank you for having me here tonight. We'll kind of walk through a real quick presentation as it kind of, uh, goes over the results of the 2025 audit. Um, as Heather said, my name is AJ. I'm a partner with
026Car Rigs that oversees the audit for uh, Clovis schools. I don't have a clicker, so whoever's got that, just go in advance. What we'll cover here, we'll just go over about five uh, brief areas, right? what the scope of the work is, the timeline. This is a very unique year in which we walked through and we'll kind of walk through that a little bit. Um, just a reminder what the responsibilities are and what an audit truly is as well as the results of the audit with these opinions and then some financial highlights that you'll see in order to be able to kind of give some trend analysis as to what the numbers look like. So, as we jump forward into the scope of work, um, the next one here, sorry, I kind of have those
027dividers, my apologies. Um, so the scope of work, so obviously we're talking about the June 30, 2025 audit. So as we go ahead and conduct that audit is over the financial statements themselves for that year as part and we'll render an opinion on that. As part of that audit, we also test major federal programs. So because the district spends more than now it's a million dollar used to be $750,000 but it'll be a million this year. Uh you have to in federal dollars you have to do what's called a single audit. So we do a risk assessment and go through the different process to determine which programs are subject to that testing. So last year we tested the child nutrition cluster and the special education cluster. We do render an opinion on those on those
028and that is included in the report itself and so we'll talk about that here in a moment. We also test for compliance with the new mex New Mexico state audit rule. So the state has a whole bunch of different areas that they like us to look at whether it's budgetary or procurement. We don't render an opinion on those but we did test in accordance with their requirements. So as we jump forward here into the timeline just as we kind of look as to what it looked like. Okay. So we started the audit back in July worked through that with the entrance conference did planning through July and September and then the fieldwork really went from August to February. What was different about this year is the government shutdown and the way things were affected as
029it relates to the compliance supplement. So when we talk about when an audit is due and we have to do that major federal program, the audit itself, you cannot finish an audit until that compliance supplement has been approved by the feds. They typically release it around June or July. This year they released a draft in August and then shut down and then the it was released the day before Thanksgiving. Okay. So that pushed everything way back. Okay. So the district and us we worked as we went through that process. The state made some changes about how they would be due and so we started to kind of adjust what that looked like. So as you see that was a very big difference in the timeline that affected some of the completion of the audit itself.
030Um and then ultimately the audit was completed in February 9th where we we had the exit conference February 9th. February 20th was the actually when it was dated went to the state and it was released from the New Mexico state audit rule on March 30th in time for the federal submission deadline of March 31st. So the feds did not extend their deadline which was 9 months after or 30 days after the audit's been released. We worked with the state to ensure that it was submitted and released in order to get it out for the federal filing deadline. So little bit different on the timeline um than what's been in the past. As we look at the responsibilities, I just like to remind everyone when I get to sit in front of the board just what
031we're doing as it relates to an audit, right? So our job is really to just form and express an opinion on the financial statements. Are they fairly presented in accordance with GAP? So it's a reasonable it's not absolute assurance. So we don't test every transaction. We don't test down to the penny. We look to determine are things free from a material misstatement. So anything that we wouldn't catch. Would it alter the user's opinion on those financial statements? Okay. We do look at internal controls as part of our processes and our planning process in order to determine further audit procedures, but we don't render an opinion on those controls. Um we do report anything we find to you and I'll mention that here in a moment but and then of of that's actually my next bullet
032is communicate any significant matters related to the financial statement audit. So there are some things that like whether they're the entrance conference and the exit conference the board presentation that we have you get a communication packet at the end. So there's a lot of communication that has to be done and we keep you all in the loop from y'all's side for management. Of course, you're establishing and maintaining internal controls, right? The audit is part of an external process. It is it's great external monitoring, but it is not part of your control process. So your roles as as the governing body with instituting folks like Heather and her office is to establish and maintain those controls, right? Including that monitoring, the selection of accounting principles. There were some new accounting standards that go went into effect
033last year. It happens regularly. We present some options and some guidance and things along those lines, but you make those determinations. The policies, the procedures, they're yours to make. We can help, but we can't make those determinations. The financial statements themselves, it's I don't have one in front of me. It's probably about a nice 200page document. So, um, they're yours, right? We prepare them as a service from the information that you provide to us. We put three letters in there. That's really what our portion is and we'll go over those here in a moment. The records, we don't maintain those. We can't host your information for independence purposes. So we the the accounting records are yours. We don't keep them. And so obviously we we create it from from your information. Um we talked about
034those programs and controls to prevent and detect fraud. That's of course something that you're instituting and the the governing body participates in that process. So you get those communications that I'd mentioned um as part of that process and update calls as necessary. So I thank you for that. So as we jump forward here I think we'll talk about the audit opinions themselves the letters. Yes. So the report so the first report in that financial statement is independent auditors report. So this goes over the real financial statements themselves. That's an unmodified opinion. So that's the best opinion that you can obtain. It basically states that the financial statements are fairly presented in accordance with all standards and there's no areas where we cannot obtain sufficient appropriate audit evidence in order to render those opinions. So when
035I I talk about it as hard numbers or soft numbers. So something that's like a hard number tangible would be cash. We can go confirm that with the bank and know that it's there because they told us it was there. Okay. There's estimates, things like compensated leave, depreciation expense that we evaluate your policies, procedures, the industry requirements, and the the items that you have around those in order to say yes, those estimates are reasonable and fairly presented. So, this is what we would call a clean audit. So, good job. That's what we anticipate. You guys have done a great job for a long time. The second report that you'll see towards the back of that financial statement. Okay, this is the a yellow book audit, government auditing standards report. So every audit that's conducted under
036the New Mexico state audit rule or with a single audit is conducted under government auditing standards. And this report is required to be in that financial statement. It's a negative assurance report. So what that means is it's not an opinion on controls, but we identify anything that we find, we tell you about. Others may exist that we don't see. Okay. So, government auditing standards requires three levels of findings. Material weakness. That's at MW and significant deficiencies. Material weakness is the highest level. It means it was a material item that was noted. The second level down is a significant deficiency. We didn't note any of those. That what that means is something that's not material but still merits the attention of the governing body. Okay? So it might be um policy, it might be training, it
037might be something that you can see to be able to help out on that. The next level is material non-compliance. There weren't any of those. So that means if you don't comply with the debt covenant or grant in some material way, it would be noted. In the state of New Mexico, we have two other levels of findings that are required to be in that report. And that is an other matter, which is basically a finding doesn't rise to a level of significant or an other non-compliance, which is non-compliance, but not to a material matter. Okay. So, the district had one material weakness and one other non-compliance. And then the foundation, the Clovis Schools Foundation does get reported with yours and their findings are in here as well. And there's a material weakness from the foundation.
038Okay. So, a couple of findings. Look at those. I did not put which ones were corrected. Those were all discussed at the exit conference. There's recommendations in there. There's the district's uh corrective action plan and what they plan to do uh to order to mitigate those as well in the back of that financial statement. The next um report in there is over the major federal program. So, as I mentioned, we tested the child nutrition cluster and we test the special education cluster. What that entails is we have to look at all of the different requirements of these grants that are the compliance requirements that are considered direct in material. So whether it's allowable cost, cost principles, cash management, reporting, whatever that might be, we have to determine, okay, this is direct and material to the
039compliance with that grant and we test controls and compliance around each one of those uh items for both of those programs and render opinions on them. So unmodified opinion on both of those, which means you've complied in all material respects with the requirements of those grants. It's not a legal opinion, but from an accounting side, that's what we're looking at. And we didn't note any findings as it related to the federal programs. Okay? So that report's in there as well. And then next, um, I think we'll just kind of look at some of these financial highlights. I like to kind of give you a five-year trend line just to kind of see what is going on with the numbers. And so when we look at this, this is districtwide. So this isn't just one fund.
040This is at the overall high level. And you can see the 5-year trend line that, you know, 2025 was around $51.5 million of cash and investments. A lot of that is going to be, you know, some of the the summer payrolls and things like that that are included on the books. But that way you get to see that nice trend line. The next one here is going to be the revenues and expenses from districtwide. So it gets a little bit volatile. And the reason I say that is because this has things like p your allocated portion of pension expense and oped that kind of adjust that depreciation's in here. So, if you're a business owner, this is what you're looking at at the end of the year, full acrruel. It's got everything in there district-wide.
041But, as you can see, for the most part, revenues exceed expenses. That really weird year in 2021. That's a timing thing with the way investments were with pension and oped that just gets allocated at that time, right? So, you've got a lot of those variances there. So, you can see that. The next one going forward a little bit more operational. This is your general fund. So cash and investments as it relates to your general fund up a little bit, you know, almost $2 million from the prior year. It's about 18.9 in that operational fund. And then next, I believe, is your revenues and expenses of the general fund. And you can see that the lines are pretty much matching, right? Little bit of a surplus, little bit of a deficit year-over-year. Some of that is
042timing differences, but you see that they've you've gone up from around 70 million to around 94 95 million over the last five years. and you know, you're the dollars you're getting, you're putting to use. Um, other than that, I just want to say thank you. We've been able to work with you guys for about five or six years. We've really been uh appreciative of that relationship that we've had over that time frame. Um, and I just have nothing but thanks to say to superintendent, the board, and to to Heather. So, I pause for any questions. >> Questions from board. >> Thank you. Thank you for doing such an all. >> No problem. Thank you so much. >> Thanks. >> You guys have a good day. >> You too. >> Okay. Before I continue, do you
043have any questions for me regarding the audit? >> No, ma'am. Be safe out there. >> Thank you. >> Congratulations on a I don't think we should take for granted that that happens everywhere. So, thank you so much. >> I do want to mention the material weakness that was a error on AP reporting from what should have been paid in the in the current fiscal year, but it was carried over and so it was um just a reporting error when we provided the spreadsheet. The other finding was the late audits which was not a fault of Clovis Munipal School District. I want to share. >> Thank you. >> Just want to throw that out there. >> Okay. The next item that I have is the third um quarterly cash report and this is reflecting the district's
044financial position as of March 31st. Um, our operational fund, uh, the beginning cash balance was approximately 14.3 million. And that, if you notice, it ends differently from what the audit states because my cash balance is taking all of the negative expenditures from our federal because we have to borrow from operational to cover those until we get those reimbursements which we get after the year. So that's the difference there. Um, our revenues received are to date are 7.14, excuse me, 71.4. expenditures are 69.9 and ending uh our cash balance at the end of March is 15.8 and that is with outstanding loans of 13.3. So once we get those reimbursements then our it's kind of an up andhill until we get those reimbursements which PED has been phenomenal at getting those to us. So um our
045transportation it shows a cash balance ending of 90 um 90,000 we have to expend that by the end of the year or whatever we don't expend we still have to revert half back. So we try to get as much spent so we don't have to revert anything back. Um, our federal funds, if you notice, um, anything 24, 26, 27, they're all zeroed or they're kind of negative. Those are the ones that we have our reimbursements. So, they're borrowed from operation to cover those. So, we um have positive cash balances. I don't have any significant deficit spending concerns. I feel like our cash reserves remain stable. I am continuing to monitor our expenditures closely through the end of the year. Um, and I stand for any questions. >> She does mean closely when she says closely.
046>> I I do mean closely. >> Questions for the board. >> No. And so that it's not like the carryover that we anticipate that comes later. >> Correct. >> Place. No. Yeah. So when I present the fourth quarter, that'll be more aligned with what our anticipated carryover is. >> Makes sense. >> The next item I have is our initial 910B5, which is our state equalization guarantee. This report reflects our preliminary SEG funding calculations for fiscal year 2627. It's based on our prior year enrollment averages, our projected memberships, program units, um, and the funding factors established by PED. So, currently we have a total program units of 13,713.82, which projects our SEG funding to approximately 9.7 million. We have a projected unit value of 7,11710, which is an increase from last year's. >> What was it
047last year, >> Mr. Hamilton? >> Sorry, >> you went past that. Um, >> 6500. >> Yeah, it was only at like a hundred >> I could$100 difference, but I will get that to you and I will email it to you. >> Yes. Um, when you're reviewing this, I do want to let you know when I start allocating operational funding, I have to specifically allocate to special ed. So, the special ed is approximately 17.6 million. I have to allocate that all to special ed resources. Um, preK gets 5.96 million. are at risk is 8.52. So there's special program codes that I have to use that I have to allocate those funds to and we have to spend those funds to where they will deny our budget. So a lot of them will be allocated specifically to
048our at risk or we have a new one for our English learning funding and so that'll all be allocated directly to those specific sites or programs. uh our TCI is 1.012 which is our um staffing cost multiplier and this factor adjusts depending on our teachers levels. So how long they've been with the school and what level of lenture they have. And so when we lose highly qualified, high level teachers, our TCI goes down. >> I stand for any questions. >> Any questions from the board? >> No, sir. Question. So, since this is our initial um next 40-day, we could see changes. If our 40-day numbers decrease based on our projected, then they'll readjust as well as our K12 numbers. If we see any rejection, but I will keep everybody posted once that if that occurs.
049>> Is the projected numbers that you're working with now based on pretty consistent with this past year uh for projected enrollment? Yes, Miss Russ and I work together to to try to get that as consistent as >> as we >> Yes. But with any numbers, you just never know for students. >> Okay. The next item I have for consideration is um disposal of miscellaneous maintenance items um as recommended by the inventory committee to be removed from the district inventory records in accordance with state statute and districts policy. And I stand for any questions. >> Have there aren't any questions. I'll entertain a motion. >> Make a motion to dispose of those as requested. A >> motion by Mr. We >> I'll make a second. >> Second by Mr. Hamilton. All in favor? I oppose. Motion
050carries. Next item I have is consideration of salary schedules. I have presented um drafts of scenarios two, three, and four, which were previously submitted during the April board meeting. I just want to remind you that scenario two reflects modest adjustments with limited impact to salaries. Scenario three, um, we're trying to balance those salaries increases with insurance support. And then scenario four represents a stronger salary investment, um, but a very high impact to our budget and, um, not very long sustainability. Um, there was minimal changes to the increment schedule, which is schedule 12. Um, we just had some clarification language on on a couple of those, removed a couple and revised our title n compensation structure. And I stand for any questions or which scenario or salary schedule you would like. >> We talked last time,
051right, about the more balanced one is best. >> Correct. So, scenario three was the the more balanced one. Um, and it was the one that I recommended because of that balanced approach. And that one shows an estimated district-wide increase of 1.08%. >> SW. And I just I just want to commend to the administration about our increments salary schedule because I think it gives a lot of staff members an opportunity to boost their income by doing these kinds of extra things. And I I wonder do you do you know what percentage of our staff is eligible for those? Probably a high percentage, would you think, >> Mandy? Do you have a percentage of that? It seemed pretty inclusive, you know, like do you do extra things that compensate you for it? >> Oh, I I don't
052need you to do that the busy time. I don't need but yeah, I just I just want to commend you for paying them for all that that they do outside their outside their day. So, so this is a consideration item. There any other questions? >> I don't have any other question. >> So, would I be asking for uh this motion based on scenario three or >> we'll recommend scenario three? >> I'll make a motion to to uh to accept scenario three uh based on Miss Neto's recommendation. >> I'll second. >> Okay. I have a motion by Mr. Regal. A second by Miss Osborne. Can we have a roll call on this, please? >> Yes, sir. >> President Cordela. >> Yes. >> Vice President Hamilton. >> Yes. >> Secretary Martin. >> Member Osborne? >> Yes. >>
053Member Wiggle? >> Yes. >> Motion carries. >> Thank you. The final item I have is generally placed under the consent agenda. However, this item cons concerns an RFP for financial and compliance audit services. Um, Miss Osborne and Mr. Wiggle served on our evaluation committee with us and we only received one proposal which was Car Rigs and Ingram. So they've served the district's as the district's audit firm for the past six years and upon reviewing their proposal they are stating that they are under kind of new management and they feel like that qualifies them to do an additional eight years. However, the audit rule says only eight and no more than eight consecutively. So, I wanted to bring this to your attention because Chelsea and I were concerned and so we contacted um our state auditor's
054office who referred us to the compliance and quality control director um to rece to try to get clarification on whether we can continue. I know we can for two years if approved but I don't know for more than that. They have advised us that they are referring that to their legal counsel. So, if the board chooses to approve to the award to CRI for the contract. will do kind of a one year for the next two years unless we hear back that we can continue holding them um and having them serve as our audit for the next couple of years or >> which is really our only choice if they were the only ones that >> they were the only ones and I know we were trying to wait until the audit got released before
055we submitted for more so we were kind of late in the game this year when we're normally a little bit earlier so >> they've done a good job for some time. >> They've done a good job. It's just, you know, you don't want to get in. >> So, what you're saying, Heather, is that we would be approving two additional years, one year at a time, ending one year at a time. >> Correct. Correct. And then if the state auditors office comes back and says, "Yes, they are considered a new entity and we can utilize them, then I'll bring it back to the board to see if >> we want to extend that." >> Thank you. Okay. >> And so, that's also a consideration item since it's usually under the consent agenda. If there are no
056questions, I'll entertain a motion. >> I'll make a motion to have heard them for another year, maybe two, if we can. >> Is that right? >> Yes. >> I have a motion by Mr. Hamilton. >> Second by Mr. Wiggle. All in favor? >> I opposed. >> Motion carries. >> That's all I have. Thank you. >> All right. Thank you, Miss Headler. >> Operational matters. I'm short timer. >> Oh, well, I don't know. Mr. Hill's making his way up here. >> Okay, >> I guess he's running solo. >> As a quarter of members of the board, Superintendent Russ evening, I have for you our annual preventive maintenance plan. We do not have any major changes to that, some updates for some personnel that we moved. Uh but this is required by PSFA for our funding and
057is also a portion of our score from our facility maintenance and assessment report. Our goals updated uh we want to work on our relationship with our outside vendors. Typically that requires us a 30-day turnaround is what we're looking for on all work orders and we get a little laxed at times and most of that is with our outside contractors. Also, our FMAR scores 92% and above is our goal. Uh that helps us get that 5% max match reduction for state funding, which is important when we've asked the state for that $100 million. Uh so that's coming up. That meeting actually I was not present uh with the meeting last week. Mr. Brady, Mr. Summers attended that. My son got married. Uh but I heard that went very well. Uh allocations are supposed to be June
0583rd and it got moved to June 11th. So, we'll be pushed back a little bit on finding out the results of that. Uh, but with that, I'll stand for any questions. >> Any questions from the board? >> I have no I was just going to comment. Uh, Mr. Russ had sent out the, uh, the link to watch the meeting that Mr. Grady and Mr. Summers went to. Um, I thought you guys did a great job presenting and representing what we were looking for. So, good job to you guys on that. >> Thank you guys. >> Very good feedback from PSFA, >> members of the community. >> Sounds promising. >> Absolutely. and thank you for writing such an inclusive plan. So that's good. Everybody knows what they should be doing. >> We sure hope so. >>
059It's written down point, right? >> Sunscreen stood out to me under one. I was like, "Oh, we are asking to put sunscreen." That's >> hydration and some sunscreen. >> Yeah, that was very thorough. Good job. >> All right. Thank you, Mr. Hill. Okay, at this point uh in our meeting we have the open form and I do believe we have women speaker. >> Yes, sir. We have one part. >> Okay. >> Constance Williams speaking regarding hiring of teachers. >> Hello, President Cordova. Um board members and uh Superintendent Russ. My name is Constence Williams and I'm a parent um who is aware that um Marcus Smith um he's an employee here with the school districts um has a doctorate and has testified in court on issues related to sexual assault. >> No, we've got to be
060able to talk about these things because you know I'm completely aware of >> the space. We cannot All right. Well, then I'll reject the staff the the main All right. We do not uh get involved with financial or u the hiring and uh firing of personnel, but I'm sure that we will administer >> the administration will look into that to make sure that our kids are safe because that's our number one priority. and I thank you for u bringing this up to to the board >> and I would give this to you uh President Cordova. I appreciate this and I like I said I wouldn't bring anything that I wasn't really concerned about. So this is um I got it today and that's why I ended up having to come today because I didn't want
061the whole summer to go without bringing up this concern. So if y'all would like this, it is public record. I'll give this to you. And I, like I said, I appreciate everything y'all do and y'all do a lot. And I know that you aren't in charge of every aspect of this, but to not do anything is, you know, concerning, too. So, I appreciate y'all very, very much. >> We appreciate you coming bringing this to our attention. >> Thank you. >> Okay. Okay, I'm moving forward. We have announcements. >> All right. So, we have several board members and administrators attending the NMSBA law conference June 4th through 6th. And our next regular board of education meeting will be here at 5:30 p.m. on June 27th. >> Okay. If there are any questions, I'll entertain a motion
062to adjourn. I'll make a motion to adjurnn. Motion by Mr. Hamilton. >> Okay. Sorry. >> Second by Mr. Osman. There we go. >> All in favor? >> I meetings and journed.