001Good evening everyone. Like to thank everyone for being here tonight at our board meeting here at this wonderful facility here. Please call. >> Yes sir. >> President Cora >> here. >> Vice President Hamilton >> here. >> Secretary Martin. >> Member Osborne >> here. >> Member Wiggle >> here. Okay. We do have a quum. Mr. Mr. Lead us. >> Yes, sir. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you, Mr. I salute the flag of the state of New Mexico, the Zia symbol of perfect friendship among united cultures. Apologize for that. They're not the same place. And I'm rolling back here the table. >> All right. Uh we'll move over
002to consider of the agenda. The approval of the agenda. >> I'll make a motion to approve the agenda. >> I have a motion by Mr. Hamilton. I'll second. >> Second by Miss Osborne. All in favor? >> I opposed. Carries. And now the approval of the minutes. >> I move to approve the minutes from the 121625 meeting. >> I'll second. >> Okay. I have a motion by Miss Osborne, a second by Mr. Hamilton. All in favor? Opposed? >> Okay. Motion carries. We'll move down to uh the consent agenda. There any questions? >> I have no questions. >> I do not have any questions. Okay, I'll entertain a motion. >> I'll make a motion to approve the consent agenda. >> Okay, second. I have a motion by Mr. Hamilton. Uh second by Mr. Waggle. All in favor?
003>> I >> opposed. Motion carries. Okay. Now we'll move down to the superintendence reports. >> Thank you, Mr. President. Um before we move to our items, you're welcome to come on up. I just want to draw attention and thank our FCCLA students for the display that they've set up and for greeting folks tonight, our ProStart kids. I think we've got some cookies and uh refreshments to share. And then I just want to call out the student art um that Mr. Picket brought as well. So, just make sure that you interact with our students and take a look at the artwork before you head out tonight. So, thanks for being here. We really appreciate it. um what we're going to talk about tonight has great applicability to your your programs and so we're glad that you
004joined us. >> So my first item tonight, Miss Sarah Williams, thank you for finding us here and joining us. >> Thank you. I'm not as exciting as FCCLA. I swear they're everywhere. I love it. You guys are amazing. Um so good evening um president, superintendent, board. Um I don't have a whole lot. Just um we got a couple more schools adopted. So we're really excited about that. Mr. Borio is acting crazy getting everyone trained. It's been phenomenal. He's been so flexible with all the units. Um and then I just want to say thank you for that information from the uh New Mexico coalition staff. Um I got it yesterday and then they asked me if I wanted to brief at the wing brief this morning. So I went ahead hurried up made a quick slide
005point show on it, briefed it and um everybody on base is so excited. So my biggest thing was I feel like that's what we've been saying even when I was a teacher. We were talking about how rigorous our stuff is and the data wasn't there to back it up. And I feel like now the data is there and I am beyond the moon to be able to share it with families as they come here to say this is the information. This is what we're looking at compared to other states when they come from other states and like well our state is higher and it's like no actually let me show you what your state is. So I feel like that has been phenomenal. So I really appreciate you guys and all the work that you
006did for that. That was huge. >> Um, so that's definitely changing the narrative and that's what we're trying to >> Thank you. And that's what we're hoping is that people will join us in sharing out the information. So, >> yeah. Let me just say every commander on base is very excited and they want to know more. So, now they're starting to schedule um one-on-one briefs so we can talk more in depth about it. Wonderful. Wonderful. Yeah. >> Um and then other than that um hopefully we don't shut down Friday, but if we do, I'll still be here so don't worry. Um, so other than that, nothing else unless you guys have any questions for me. >> Oh, ma'am. Thank you. Thank you. >> Of course. Thank you, sir. >> Next, I'm excited to invite Michelle
007Smith up to the podium to introduce some absolutely amazing kids to you. >> Hello board, and Miss Russ and Miss Wilkerson. Thank you for having us. Um, I'd like to talk to you guys about the amazing shake. If you don't have social media and if you have been like hiding all of January, you might not have heard, but Clovis Municipal Schools put on a huge amazing shake here at Rainree. It was phenomenal. Uh we started with over a thousand students at 13 school sites. We did dwindled it down to 6% from those 13 schools, which is our middle schools and our elementary schools. And then those 130ish got to compete here in a gauntlet round and in a work the room round where they worked all their soft skills. They work those think on your
008feet skills. They had to act quick with a minute in between stages and moving quickly. And um we have gone from thousands of our kids, fourth, fifth, sixth, seventh, eighth participating to eight. And so I'm going to ask them to stand and give you a wave and then in a little bit you're going to get to meet them. So um first off we have Andy Ward, which I don't think Andy is absent. Um Kalista Garcia from Arts Academy. We have Lucas Frederick's from Mesa Elementary, Kaylee Mcnite from Yucka, Everly Hamilton from Marshall Sixth Grade Academy, Bryson Miller from Marshall Sixth Grade Academy, Sophia Sosa from Parkview Elementary, and Grayson Borie. from Gatis Middle School. So these are our these are our students that can think on their feet. They can do the tough things that
009we're asking them to do. You know, the world is being raised with phones in their hands and things, but these students can look you in the eye. They can shake your hand and um and just come to a competitive act such as this and just proudly represent those Clovis Municipal Schools students and how much they grow. And so, um, we're just super proud of them. Those eight will go to a debate hopefully, uh, next month at CCC. We're working on the details of that, but that's where we're at in that. And so, these eight will compete from here, and we'll just keep on going. Um, and now, did we want to shake? Oh, now we're go watch a video. Sorry, I got ahead of myself. I was so excited about the kids, but now we
010have a phenomenal video in case um, you need to see more because it's amazing. My new favorite word. Everybody on the floor. You're not Just shake it up. A goal becomes a mission. I make the steps. I break it into pieces. I write it where I stand. Success is built on structure. Set a goal. Make a plan. Set a goal. Make a plan. Your future's in your hands. Success begins where you stand. It grows as you expand. Let every choice be grand. I don't without direction. I don't my way through. I think through every detail, decide what I will do. My plan becomes my compass. Great purpose. Set a goal. So, I know I'm not supposed to talk a lot, but I have one more thing I have to say. Just imagine like you're walking
011into this room and you're told sell this house. You have one minute to pitch the thing, get your score, move on, shake your hand, and get to know someone. And so that's just one of the pictures you saw on there. Sell a house. Um, make a commercial, read the news. So, I mean, when I say think on your feet, they are truly thinking on their feet. These are amazing children. So, let me let you get to meet my friends. If you are one of the amazing eight, let me call you up here. And did we want to invite you guys to see their skills? to go to the front of the table and they can come by and give you a handshake. >> All right, Kalista, make your own way through the row and Lucas,
012come on behind her. You can start and then we'll get Kaylee, Everly, Bryson if he's here, Sophia, and Grayson. Come on up and work your way across the room just like you did at that very first um competition at your school. And if you could get a photo, don't mind. Thank you all so much and you eight I'll you seven plus one I will see you hopefully next month. Do we have students from the high school here for the high school update? >> Good evening board members. My name is Aana Bakda and I'm the senior representative for Clovis High School student council. >> Good evening board members. I'm also a senior representative for the student council at this club high school and my name is Jos. >> To start since the semester began, we started
013to work on our state projects. This consisted of our student council of the year binder, our scrapbook, our banner, and our roll call. We have a total of 10 students from student council going to state, which will be from February 12th to February 14th in law students. As of right now, our scrapbook and roll call are almost done and our banner is still being sketched and painted. Going to state is a great opportunity that I have been able to experience since my sophomore year. Moving on, we are also planning our CMS has talent. This event is going to be open to all kids in the CMS community, so kindergarten all the way to 12th grade. And the auditions are going to be held either on the in the auxiliary gym or the lecture hall depending
014on basketball. The expected dates for the auditions are February 17th to the 19th. So if any of you guys have little children that want to audition, it's open to all of you. And now we stand for questions. >> Sounds like you're busy. >> Yeah. >> Question. >> I have a question. >> Thank you. >> Okay. My next item is the annual trip request for our junior ROC to go to to Abalene. But before we go there, I I just wanted to read a notice that we received um January 18th. And um it is regarding our program. It says, "Congratulations. Your Air Force Junior ROC unit scored an impressive 93.3 and earned an overall rating of exceed standards for the unit assessment, the highest rating attainable. This outstanding achievement reflects the dedication and leadership of Lieutenant
015Colonel Lester A. all is senior master sergeant Michael R. Kilkullen who deserves special recognition for mentoring and guiding our cadetses. The instructors and cadet cadets exceeded the standard on eight assessment checklist items. A noteworthy accomplishment. And so I just wanted to call that out because we're so proud. I'm so glad you brought >> Yes. Good evening. Uh our request has to do with our uh trip to Abalene for our drill competition. It's a great uh trip. Uh it's overnighter for us and our cadets are really excited about it. We compete in several events there uh to include inspection, armed regulation, armed exhibition, unarmed regulation, unarmed exhibition, male color guard, female color guard, male PT, female PT, first year regulation and saber team. So, it's uh quite a busy event for us coming up on February
01628th. Uh we did compete two weeks ago at Paladura High School in a color guard competition. There were six schools that competed with a total of 21 teams. We entered four teams, a male, female, and co-ed, and first year team. And out of the 21 teams, our co-ed team won grand champion first place. And so we got this really cool World Wrestling Federation >> and I was very proud of our cadets for that considering just the day before on that Friday before the competition we had a regional director from Alabama fly out uh to inspect us for six hours. So uh and that turned out really well. So we had a great uh two days back to back there. Uh we're looking forward to a field trip to Canon Air Force Base next week on
017February the 4th. Uh our military ball is coming up February 13th. Uh we have a marksmanship competition at Cap Rock High School February the 20th and then we'll be in Abalene on February the 28th. So February is going to be a really busy month for us. Do you have any questions? >> Questions? It's a lot of act. >> Yeah. Congratulations. A nice built. >> Yeah. Thank you. >> Do you have a consideration item on that trip? >> It is a consideration item. Motion. >> I'd like to make a motion to approve. >> Okay. A motion by Mr. Hamilton. >> I'll second that. >> Second by Mr. Wiggle. All in favor? >> I post. >> Good luck. >> All right. The next item on our agenda tonight is to discuss the possibility of retaining this actual
018property rather than removing it from district inventory. And so to facilitate that discussion that you'll have prior to making that vote, we just want to kind of walk back through the history of how this came to be owned by the district, what was going on at that time, and then also to talk about how retaining it could meet some ongoing, some new needs. You'll hear from student nutrition services about some shifts that have happened in that department. Um some other needs that we have that we could take care of with retaining this facility. Um so just hang tight because we've got lots to to share with you. So I'll start by just giving a quick overview of the history of that original purpose and how we got where we're at today. There were four current
019board members who were sitting on the board in 2019. And I don't know if you might recall that spring we started having a lot of um we'll say participation at board meetings there were some parents who were really concerned specifically regarding some behavior some student conflict that was going on especially at the middle school levels. We were having lots of physical altercations and parents were were coming. One of the very first conversations that I had with Canon leadership whenever I became the superintendent in the summer of 2019 was about that very thing. They were very concerned about the the conflict and tension between students at middle school. Along with that, um, just a few years prior to that, the district had shifted sixth graders from the elementary setting. I think that was when Gatis was
020built. correct me those of you who were in the in the district, but I think that's when we moved sixth graders into the middle school setting. And what we were seeing with the data then was that they were plummeting academically. And so we really started to question whether that was developmentally appropriate for them to be at a campus where they were attending with uh seventh and and eighth graders. The other thing that was going on at that time was that our operations department was really looking at at numbers specifically at our central office building there on Main Street because of the age of the building. We were dealing with then and still continue to to deal with lots of ongoing maintenance and needs with the roof and HVAC and so forth just because that building
021is is starting to age out. Along with that, because of the becoming a one-to-one device district for both staff and students, much increased technology integration in instruction and and just the reliance on technology in general, we were dealing with a lot more devices. So, you imagine a district where we have 8,000 students and 1,200 employees and each one of those has a device. So you can only imagine the storage that it takes to bring in new devices to get those set up when we have to make repairs and so forth and it requires more personnel. So that was very much the landscape that was happening when the original conversation started to happen about do we have somewhere with our existing facilities that we could begin to address those needs. So to start answering that those
022questions, John King was our senior director of operations at the time and we launched a very in-depth feasibility study. So questionnaires went out to all of the departments and they were asked to project what future needs, what did they need in terms of space for individual employees, what did their work environment look like in terms of teams meeting and and so forth. So that started happening on operation side. At the same time in that school year, uh, Deputy Superintendent Mity Estus at the time launched a work group that included staff, counselors, some parents, and I think maybe a couple of students to really start to pick apart this issue that we were seeing with our middle school grades in particular having to do with student conflict. That's when we launched the idea of the sixth
023grade academy. Keep in mind also that this is when COVID hit. um we were dealing with remote instruction and that's when we started our or continued our partnership I should say with UVA where we did a year-long study and they kind of guided us through sorting through all of those issues but working with them was particular to the creation of the sixth grade academy. So it was in the fall of 2021 after basically a full year maybe year and a half of studying the problem looking at options and so forth and that was when we came forward to the board presented all of that information some financial information and made some recommendations. And so after recommending um or looking at those options and analyzing those issues, that's whenever the the board voted in favor of
024the lease purchase of Rainree and we laid out a three-phase plan at that point. Um, I do want to go back, Brandon, to the slide before because I want to point out in the purple section there what those recommendations were really trying to address for significant needs. We definitely needed a a campus or at a minimum a program to support students who were struggling with those significant behaviors. We were having a lot of classroom disruption. That's a concern that continues today. Um, but that was like the number one concern so that we could have a regular classroom environment free of those disruptions, maybe teach some replacement skills to students. You'll hear Mrs. Nigerville talk about that a little bit more later this evening. Um, the second priority was consolidating the technology department. They were and
025continue to be scattered about the the district. Um and then we continue today as we did then to have the need to have a place to train our staff. Again, we have 1,200 employees. We have a lot of staff uh that need to be trained. A lot of requirements from the state level that require training. Um we're very often renting space at the civic center to facilitate that need. We did that just this past January so that we could bring all staff in together. And then we needed a consolidated space for our student support services department, student nutrition services, and we were looking at central office administration as well. So those were the four key priorities at that time. So before um making that final decision, I went back into our board documents and this
026was one of the documents that was presented to the board. And so we looked at some of the options that were available. Um all of this information was put together during that year that the feasibility study was conducted and the student behavior workg group was underway. And so just as a reminder, it was in the summer of 2020, I believe, that we heard from the Alibabs Corporation and they messaged to us that Mrs. Alup was considering looking at a nonprofit organization to donate the corporate offices on 21st Street. And so we toured that building a couple of times. is the architect who was working the feasibility study looked at the space that was there, gave some estimates on what it would take for that building to be renovated and adapted to meet those identified needs.
027And in November of that year of 2020, she asked us to provide a statement from the district explaining what our goals were and what it was that we were trying to accomplish. And so in yourformational folder, um, I supplied that letter that was sent in November of 2020 from myself to the ALIPS Corporation. After sending that letter, we never heard back from ALIPS. Um, there was an estimate done on what it would take to get that building to where we could where it was usable for what the district's needs were. And I I'll take that back. We did eventually hear back from Alups, but it was three years later. And when they came back to us three years later, it was no longer a donation. The building had a price tag of $5 million on
028it with the intent to then donate $2 million back to the district. By that point, the district had moved on. And so that wasn't even relevant at the point, but I but I think that it's important to recall that history so that people know because we know that our community knows that that that building was under consideration. And so also considered was this building and what it would take to get it usable. What you see on this chart is for the building only, not for the adjacent properties that we eventually when we closed on, we grabbed those properties as well. Um, so you see the different options there. What is the potential for for growth? Is there available land? What would that estimated renovation cost be? or what are we looking at if we do
029nothing in terms of moving forward with other facilities? So, just as a reminder, I wanted to to put this in front of you. Um, the conversation at the time was that it made more sense if we needed to spend making a large investment such as that that we would invest in a new building that the roof wasn't falling apart and looking towards the future. So, those were the options that we considered. So once you approved the purchase, the lease purchase of this building, we set into motion a three-phase plan. The first goal of that plan was to create a space so that we could support students who were having those behavior needs. Um, and that designated site was the former student support building. And so we shuffled that those staff out to multiple places around
030districts. They they scattered across to open spaces in the the district. They were great sports. It was very difficult, Mr. Sparks. It was very difficult, yes, to have all of the those staff members scattered all across the district, but they had a great attitude about it and and made it work for the period of time that they that they had to do that. The second intended phase would was then to once we got those that staff moved out to get enough space here to eventually house them. But after that or prior to that, we wanted to get that student support set up to house the ICAN program is what it eventually became. And then the final phase that was intended and these phases were intended to take somewhere between five to six years to accomplish
031that ultimately then after we got students situated that then we would bring those other departments here for technology, student support, student nutrition and central office services. So, I think another uh misconception out in the wider world is that this building has just been sitting vacant. And but what I want to point out is that this building has been serving the purpose that it was originally intended to serve primarily to be a site for that transition and storage. As we emptied out student support, all of that furniture and so forth needed to have somewhere to go. And so, it was going to be very transitionary in that original plan. um with again with the focus being to support students. So just to summarize that, you can go ahead Brandon. Following that deep dive look and the
032feasibility study, um in September of 2021, the board approved the five-year lease purchase. um that initial goal was to support conditions that improved outcomes for students, specifically the behavior, and we were really concerned that our sixth graders were tanking and then, you know, seventh and eighth grade teachers were having to to do that catch up. So in the spring of 2022, everybody all hands on deck, we put our efforts into launching and that was a really heavy lift to in less than six months launch the sixth grade academy. But that's where we directed all of our efforts in the spring of 2022. Once we launched that program, um then work bea be began in the fall of 2022 of knocking down walls inside of student support so that that could be transition to support the
033IAN program. Um the other thing that I want to point out about that time period is that because of COVID we the district was in receipt of millions of COVID related dollars. Some that came directly federally, some that flowed through the state. those had a very narrow band of allowability for expenditures. And ironically, the way that those dollars could be spent was very similar to what our capital improvement act tax funds could be spent for. So, if you'll remember, all of the filters that we had to come in and change out in all of the buildings, all of the PPE, those funds could be used for some of the safety related software and just the barriers that we um applied at the buildings and so forth. And so our goal in spending those was to
034to not just burn through them in silly ways. We didn't want to attach them to recurring salaries because we knew that we wouldn't have those funds continuing into the future. So we chose to to use those funds where we could for things that would leverage use down the road. Um, so my point in sharing that is that that was a funding source that freed up, so to speak, some of our capital improvement act tax. There's no way that we you could have known that really going in how that was going to work out, but it worked out in that we were not directing our capital improvement act tax funds in some of the same ways that we had been. Um, buildings were not housing students. And when you don't have 8,000 students in buildings, you
035don't have quite as much wear and tear. And so there weren't uh oh that we were having to take care of during that time as well. And then one last point that I want to point out before going into that purchase um which has been managed through our capital improvement act tax funds. We use those funds for uh addressing some of our fleet vehicle needs and also for part of our five-year cycle that we typically follow for replacing technology and so forth. And so we made sure that we were in a good place knowing that those expenditures are going to have to take a pause because the district is making an investment into this building to address these current priorities and then to be focused on future needs and and so forth uh with the
036district. And so I just wanted to kind of rebuild that history. It's been a while. There's a lot of water under the bridge. And I felt before we move forward to where are we now and moving forward that we needed to kind of retrace the history of how we came to acquire this building in the first place. And then I'm going to ask Mr. Brady to pick up from once we got to the next spring and actually entered our facility master planning process, how we had a a brand new impression of where we were at. Good evening, President Cordova, members of the board, and uh Mrs. Russ. So, Enter Jay Brady. Mr. King left his position. I was hired. Mr. Hill came on as the senior director for operations and uh lo and behold, we
037get a letter in the mail uh from PSFA and we qualified for a facilities uh master plan match to uh contract folks to come in and develop a master plan. And I want to add to that uh in past board members we've mentioned for two different funding cycles about eight years worth of time we had inhouse uh we created our own facility plan instead of using outside agencies to do that. Well that was to our demise. We had information that was not accurate that led us to some conclusions that if we would have had current and relevant information, we might have made better choices uh and what we were doing with our facilities. I mean, we truly do use that plan to guide and steer what we're going to erect, what we're going to maintain,
038what we're going to knock down based on student numbers. So, we hired Capital AE and we had them come in and the first thing they did was they hired a demographer. that demographer looks at enrollment trends not only in Clovis but also across the state and the region. They found as everybody else did that during COVID and prior to birth rates are down. So people are having fewer kids. Uh Clovis had an exodus of people as well as New Mexico. We actually sheltered that better during the pandemic than most, but there was an exodus of New Mexicans leaving for other states. And so our enrollment trends were dropping substantially during that time and they also project further for 10 years that our enrollment trends will continue to drop. Now at some point in a few
039years we will level out but we've lost anywhere from 100 to 200 kids uh annually over the last decade. That's what's been projected. That's what's been communicated and we're continuing in that cycle. So with that our funding goes down. Well, immediately when we got the the information from our demographer, they knew what our three-phase plan was. They knew that we were going to um close SSC, that we were going to move student support. We were going to do those things that Mrs. Russ just spent some time uh talking to you about. They told us, "Stop." And we had already started tearing out walls in the old student support complex. They said, "Stop. you have more space than you have students. So through the planning process and the information gathering process, their immediate recommendation before we
040had even finished the plan was to immediately begin the process of thinking through how we would rightsize our district. You have more space than you have students. How are you going to uh fill up your capacity rates in your facilities to meet the requirements that are in front of you from PSFA and PSOC to qualify for funds. And if you remember when we presented that plan, that was where we were going to consolidate and start the closure process. So, where I academy at Lincoln Jackson was uh uh housed, Cameo Elementary because of its rating through uh PSFA and and uh how it would qualify for funds or not qualify for funds. And then Lockwood um they immediately said, let's start talking about that and then moving our freshman to the high school. That was another
041uh recommendation. So, that was considered. So we had multiple meetings with our facilities planning uh team which uh lots of teachers, lots some students, community members, administration, we had lots of people that sat through I believe six total meetings as we looked at the information and we started making plans to make these decisions on how we were going to rightsize our schools and the schools that we would consider as we were going through that process. So first recommendation was looking at our three and four year olds and looking at Lockwood as a new facility. How could that be repurposed? Immediately they talked about uh managing that because at that time if you'll remember our four-year-olds were scattered throughout our district and there was a real disconnect for the people that were supervising that program. our
042ability to appropriately manage that population in an elementary. Littles, three and four year olds need a much different environment than what you can get in an elementary. Uh restroom facilities being one of the primary things that you have to grapple with. But you also start thinking about playgrounds. Playgrounds, you wouldn't think if you had a swing or you had a slide that you would need the right size swing or the right size slide for a three or four or four-year-old. You do. So, we looked at Lockwood, we repurposed that school, and we have equipped that to house our four-year-old and some three-year-olds over there at that school. Um, the other recommendation that came up was the liquidation of existing properties, Rainree, Student Support, as well as um Old Park View property. It was recommended that
043we liquidate those properties, use that money for capital improvement at the time. So, we went, we followed those recommendations, uh immediately sought the appraisals because you have to have a current appraisal uh to be able to put that up, sought uh for for sale, uh sought approval through the board with our resolutions to remove those from um our inventory, which leads us to now. New times, new information have come uh become available. I'd like to start by saying a new vision for Rangery and the PO possibilities. Student nutrition services, student program and CTE opportunities, which I'll define that just a little bit for you, and professional development and training. I I will start first by the student nutrition. Uh about a year ago, Palms, which is an agency from our insurance authority, started working with
044Mr. Hill on the facilities where we uh maintain all of the food service products that are necessary to feed our students uh in our district. Okay. And so they noted many safety concerns. The freezers, some of them are outside. They're not populated in the same area. So managing inventory becomes pro a problem. So we started having a conversation which Mrs. Westbrook will go through with you about what we could do to consolidate that, to manage that, and create a warehouse that would be under one roof and make it more streamlined and more efficient uh to be able to manage a very large volume of supplies that is necessary to feed the kids in this community. And I'm excited for Mrs. Westbrook to talk to you about uh that job because it's a huge job. Um
045but she had the funds available to do that. So it's not district funds, it's funds that are generated from student attrition that would have taken care of that complex. So we started having that conversation and then we started thinking about do we really need to erect or do we need to really think about what we already have in our arsenal to be able to out and use. Mrs. Russ entered that conversation. Immediately we started the dialogue of how could that be used here at this facility and then we started talking about a training facility. We really spend a lot of time and a lot of district money out at other facilities in our community training as well as hosting other events when we could actually use this space to do that. And so as you
046can see FCCLA's here they actually have competitions. They have regionals and when I was the principal at the high school, we would invite those people in and we would house them in the lecture hall and other sections of the campus. Very tough to manage. It'd be nice for us to be able to put them as well as other student organizations that need space for competition and start hosting that. Uh one of the sidebar uh dealing with transportation, housing, and meals that expense is going up exponentially. And so that is a a possibility of some savings for us as we start to really dive into how we could use this facility in the future to meet the needs of our students. And then professional development. I was in the uh facility out by CCC with all
047of our teachers in the district at current training and we were packed in there. Um, when you think about what we could do for grade level bandwidths, having been an elementary, middle, and high school principal, being able to get multiple grade levels into a facility and work with them comprehensively as we start thinking about what we do to meet the needs of our kids, having more than a hundred teachers together really would benefit our district. And so that's just one angle that you can think about about what we can do to use this facility moving forward to get better on what we do to meet the needs of our kids. So with Mrs. Russ's blessing, I started working with our architect on call, Joe Gyos, and uh I asked him to produce some renderings for
048us. And so I'll I'll take a a look at this is option one. Option one has a much larger training facility as well as you can see in the bubbles uh to the north side of the complex. We have all the freezers, dry good refrigerators, all of that. And then a purpose for that kitchen for what we could do with one of our career pathways, our ProStart pathways, our culinary pathways. Um this is one example, but I wanted to let you take note of the sheer size of what we're talking about with the training facility. the orange cone in the corner and then the large orange cone over here and then to the back. You'll see that's option one. That's the first option for a training facility and the size that we use to be
049able to put all of our teachers in here as we start working with them. And we have to piece together uh all the different refrigerators, freezers, the dry goods, the things that we need to be able to operate that department more efficient efficiently. And so Joe did want me to make sure and let you know these are just initial renderings. There's a lot of planning uh to this if it's approved and this will not be the final outcome. But this is option one. And then you can look at option two, a reduced training center, some breakout spaces, how we would configure some open space for future programming over there on the on the north side. Is that the south side? No, north side of the building. Uh and then the kitchen. Now, I want to
050take you back to the kitchen. Imagine a program, a career pathway, our ProStart kids. When I was the high school principal, we had roughly about 50 to 75 kids that were in a culinary pathway. Okay? In our baking class, we had 200 kids in that. If you've been in that kitchen at the high school, then you understand how cramped it is. And it really does limit the number of kids that can be in there. And so in the f in the in a few more slides I'll explain that just a little bit more. But this kitchen would be utilized for food service their test kitchen as well as our ProStart program. And we would use that in a dual capacity to meet the needs of what food service has to do as well as um
051what we could do with our CTE career pathways. The next slide is a proposed entryway. Initially, it's just a rendering of what it would look like to walk in the door and be received as we come into the next slide, which would be our training facility. And again, these are just initial renderings that would house anywhere from 275 to 500 plus depending on what the dollar figure is to come in and make that happen. Okay. And with that, I'll turn it over to Mrs. Good evening, President Gordiva, members of the board, Superintendent Russ, Gina. Um, thank you for this consideration. Truly, for some that are here tonight who do not know who I am, I'm Debbie Westbrook. I'm the senior director for student nutrition and well-being. And as you know, um, student nutrition continues to
052expand to find ways to serve kids and to ensure that they have access to food during the school day and out of the school day. So, one of the things I want to point out, every district statewide, um, they participate in the National School Lunch Program, but not all districts participate in supper, advanced meals, or have a mobile food trailer to feed kids on the road, and now this coming summer, the summer food service program. So, we continue to expand this program so our needs continue to grow. Um, as you can see on the slide, there are totals next to each of the programs. These totals represent the first semester. So, those numbers will continue to grow as we move through the school year this spring semester. And while each of these different programs does
053generate revenue for our program, I just need to express that that is not the heart of our program. Revenue is not the heart of our program. the purpose is to support students. That's the reason that we do all those different things. Um, these additional meal services also reflect CMS's commitment to support all students and their families. That's a big piece. And just to note, a few districts statewide may do some of these things, but none of our surrounding area offer comparable services. So, we just continue to find ways to serve kids. Um, some of our current limitations include existing kitchens that are not designed to support yearround multi-program meal production because that's not what they were when they were built. That's not the vision. Um the past two summers, Lacassa, um for the summer food
054service program has had to bring in additional reachin coolers to help store some of the food for the summer food service program because there's not enough room at a school site. Um our current warehouse storage capacity is insufficient to meet the food inventory needs that we have currently. So this was not a new vision. This is a great vision, but this was not a new vision. So, we had been saving money back because we knew, just like Mr. Brady said, that we were going to have to um put together a new warehouse facility so that we could have a more efficient um area, right, to meet the needs of our growing program. And so when this idea was brought to me to um make that dollar stretch from just building a new facility to renovating
055a facility that we had now we can also include the kitchen not just the freezer and the warehouse storage and what a great opportunity for kids. So the whole idea about um the freezer capacity changing changing came from the Palm's guidance and the Palm's guidance was due to safety considerations. Um so we knew that we were going to need more storage according to how they said we needed to store and have room in those freezers. Um we've already had to pour more than $10,000 into the outside freezer cooler. And every day that that thing works, we are grateful because it was not built to be outside. Um, we have known for a while that our department was going to need to invest in some modernized freezer capacity and this is the plan. This is what
056we would like to do. Um, this year we had to um store over 8,000 cases of food purchase through commodity. So when we purchase food um through commodity, it's at a discounted rate because we buy bulk, but we didn't have enough space due to the palm's guidance to store it all here. So we had to go through a process called net off inventory where a vendor keeps it stored for us at an additional cost. So, um, having our own warehouse space that meets our needs will allow us to have all food items available here in our district when we need it. Um, and lower the cost of storing commodity and all other food that we have to store. Okay. And I stand for any questions if you have questions about what I've just shared. >>
057Any questions? makes sense to you. I'm going to turn it over to Evan. >> Good evening, members of the board. M Russ, Miss Gina, my name is Evan Baker, executive coordinator for student nutrition. I'm going to be talking a little bit more um about the essential impact of rain tree on the national school lunch program and new service that we provide. The first uh thing I want to talk about is operational impact. As previously stated, a centralized summer production facility away from school sites improves our district summer cleaning schedule, reduces wear and tear on the building. So, we're fortunate to be able to take over the summer food program from Lacassa. That's a great job for many, many years. Um, this largecale operation will not only reduce wear and tear on our existing kitchens, but
058it will also generate additional revenue that can be reinvested into updating and improving kitchen facilities across the district. This also supports rapid response um for emergencies, enabling quick mobilization of food service resources during emergencies or unexpected events. This will also allow us opportunities for enrichment activities for student groups by providing flexible support for enrichment activities such as band trips, athletics, and student organizations. This creates additional fundraising opportunities for schools and district programs. This has the opportunity to enhance family engagement events by not only providing meeting space, but meals to feed our families. We all know that if we provide opportunities for food, people are more likely to come. We can offer hands-on professional development opportunities for our student nutrition staff. We can support expansion of the career and technical education programs through realworld food service
059operations and trainings. A dedicated district facility including a student nutrition kitchen would enable us to meet the nutritional standards of all CMS students while also serving the broader Clovis community. the strategic value. This positions the district to provide future student centered activities as well as student nutrition and CT program growth opportunities. When considered in its full scope, this represents an opportunity to develop a state-of-the-art facility that will distinguish our district as a leader in how we serve students across the state. We had the opportunity to tour the Indian PBLO Cultural Center in Albuquerque as you can see on some of the slides and the images provided reflect design elements and concepts that we hope to use inspiration from. Additionally, we will continue partnering with CCC to establish internships in the coming years, creating meaningful hands-on
060experiences that will increase student interest and engagement in culinary fields. This supports student needs by expanding access to meals beyond the school day. We can expand access to nutritious meals outside the regular school hours, including after school weekend and summer programs. Helps reduce food insecurity by ensuring students have consistent access to meals when school is not in session. Supports students well-being, readiness to learn, and overall academic success. This opportunity improves cost control through expansion of our warehouse storage space. It is more coste effective to repurpose existing infrastructure to meet multiple district needs than to construct a new warehouse storage facility for freezer zone. Over the past year, we've had ongoing, like Miss uh Westbrook stated, ongoing discussions regarding the need for a new warehouse facility due to limited freezer space, aging equipment, and the inability
061to safely store large quantities of food. We can be good stewards of our money by utilizing this rain range infrastructure that is already in place. We can use the money that we were going to use to build that uh facility and use it 10 times more in here. Lastly, I've had a long envision this opportunity, believe it or not, before it came came up. And little did we know that one day we would have the chance to see that vision come to fruition. So, I want you to look around to think in a year or two this place can be something amazing. Thank you very much. >> Thank you. Good evening, President Cordova, members of the board, Superintendent Russ. Um, in addition to the benefit that this space could bring to our student nutrition department
062and the work that they do for our students and families, as well as the community, we also see great potential in the use of this space to support some of the activities of our career and technical education courses. Mr. Brady mentioned previously um the work of our culinary and food service um the work of our FCCLA it would provide sufficient room to support the presentation for and the hosting of competitions events other culinary skill development events and so you have some pictures of our kids on the screen for this as well and it also would create a venue for showcases and events. We would encourage family and community involvement in our CTE programs as well as supporting the long-term growth of both FCCLA and CTE culinary pathways. We'd like to increase their program visibility and
063increase student enrollment in those pathways when we have room to expand what um students can access. And so it didn't take long for the creatives in our ranks to to start thinking about other great ways that this space could be utilized to engage the community, to provide opportunities for students. ideas such as hosting a pop-up cafe and coffee shop run by students that provides items prepared by our culinary students. Student organizations could partner to brand, market, and sell these items. Our theater department could host dinner theater events. The space could showcase a gallery of student artwork. And the meeting space could be made available to our student teams and organizations for their banquetss, saving them the cost of rentals and catering elsewhere in the community. And the same space could be rented to community organizations
064for meetings, banquetss, or events. We see great potential in this site to serve as quite a hub in our community for a variety of purposes. And in addition to expanding the use of this specific location to include the training and meeting space that's been proposed serves another purpose in freeing up classroom space at the former freshman academy that um is where we house I can and I academy. I can is our instructional center for effective needs. Um, and both of those programs could benefit from space to expand. We created I can several years ago, as Miss Russ mentioned, to provide an alternative educational setting for students who are unable to maintain behavior in their homeschool and are disrupting the educational process for themselves and for others. Students are placed at IAN either through a referral
065process that originates with the students principal or through the hearing process placed by our hearing officer. I can is a daily half-day program currently housed at the student support and learning center which is the former freshman academy campus. While at IAN, students remain enrolled in their home school and they maintain classwork in the Google classroom while receiving behavior supports and social emotional lessons from ICAN instructional staff. Counseling and mentoring are provided in a layer of supports intended to take care of all of our students, even those who are struggling and causing disruption in our classrooms. Regular contact and support is also provided by the students home school teacher, principal, and counselor. Elementary students are placed for a minimum of 25 days, while secondary placements are for a minimum of 45 days. So far, in the
066first semester of this school year, we've had 14 elementary students placed at IAN. Um, eight who are currently assigned there. The others have returned to their home school. 19 secondary students have been placed at IAN with 12 currently assigned there. We continue to see an increase in the need for ICAN placement resulting from significant student behaviors and because of these needs IAN is serving students as young as kindergarten. Currently, I can is staffed with an elementary teacher and a secondary teacher as well as behavioral support staff. And given the increase in behavior referrals as well as the current positive staffing position of the district, it would benefit our student population to expand the number of classrooms available to host ICAN students. We would also like to have a classroom space to create a sensory room
067which would provide a safe controlled space for students to deescalate to manage stress and develop coping skills. This can lead to better emotional regulation and reduced anxiety serving to enhance students readiness to learn, fostering calmer behavior and better classroom engagement. And these sensory rooms currently exist in many of our elementary sites but currently there's not room for one at IAN. And further, I would also welcome the opportunity to expand the IAN program into an extended day to provide a full day of on-site instruction and behavior supports for those students who really require a smaller setting with greater adult supports in the long term. And another opportunity for expansion lies with IA Academy. IC Academy currently serves students in grades 1 through 12 in a steam-based alternative to the traditional classroom. IA Academy is applicationbased. It
068maintains smaller class sizes at all grades. Currently, the elementary classrooms at I Academy are multi-grade with first and second graders sharing a classroom as well as a third and fourth grade class and a fifth and sixth grade class. I academy Academy strives to keep all of their classrooms no larger than 15 students. And we would welcome the opportunity to expand the elementary program at I Academy to allow for a single classroom per grade level as well as increasing the secondary spots that are available to students. and the additional classrooms at the student support and learning center would provide that opportunity. I academy has been incredibly successful at providing a different experience for the students who thrive in a hands-on projectbased flexible learning environment and in addition to the potential for additional classrooms, I academy would
069also welcome additional space to create a soundproof music lab to enhance opportunities for their students as well. And currently additional classroom space for both ICAN and IA Academy exists at the student support and learning center without the need for additional renovations. So to sum it up, the rainfree pivot um from surplus to the strategic hub. I I want to reiterate the requirements for the state uh that uh Miss Westbrook and Evan mentioned to you just a moment ago. 50% scratch cooking, homemade cooking and this kitchen and the test kitchen that is necessary to create those meals. Uh very good use of the space and the resource. also want to talk about what the impact is for our CTE programs and what it could do to bring savings to the district from outsourcing to other facilities
070in our community and bringing that in-house for what we pay for services for banquetss and so on as well as what we could do to host competitions and stop some of that travel and expense that we have there. Uh, I also want to say that the food service storage space, incredible to think about the ability for us to stop outsourcing and the cost associated to the food that we're buying for our students in bulk. And then finally, my apologies, it also can create opportunity for the community to come in and use this facility. Uh, I love the idea of the popup that they just mentioned. And I'm going to give you a little story real quick. When I was at the high school and the ProStart team would be cooking, getting ready for their chopped
071competitions. I would be invited in because I have a little restaurant experience in my background and they would cook and prepare and I would critique. The mills were fabulous and it was fine dining at its best. It was exquisite. And so the ability for our kids to showcase that those skills and that food product to these community members that would come in and be patrons to us is a it's really inspiring to me and so really excited about that. Now cost savings. We've talked about that and I want to make sure that um we put the money uh in perspective. 800 a foot is what it costs to build. That's what I based all of the bond uh dollar amounts for u when we were doing the bond project. A kitchen with the space that's
072available over there right now would be $3 million to build on site at Clovis High School. This already comes equipped with all of the infrastructure needed to be able to put in a kitchen, a working kitchen. On top of that, we also have equipment from two schools that we could repurpose along with the hoods. Hoods are expensive when you talk about ventilating above any kind of cooking equipment. So, reachin fridge fridges, hot steam tables, uh the refrigerators that come there, all the tables that you would need for prep. We currently have a large number of that and and an extra supply of that because of the closures and the consolidation that we've done and and from the downsizing. So the estimated cost uh they uh Debbie miss said that she had about a million dollars
073to put into a facility. We would save that dollar amount in construction cost. And my estimate if we were to come in and renovate and use this facility, a million to a million5 is what would be saved if we use this kitchen instead of building a new one with bond dollars when we start the renovation and replacement at the high school to increase the capacity for that career pathway. the equipment easily 500 to 750,000 in uh equipment by retasking repurposing that equipment here and then again uh not building that million dollar savings and using that to renovate here. Uh you heard Mr. Baker say that tenfold using that money in this in this facility would increase its ability to impact tenfold. So with that I stand for any questions. We do have an action item
074right Mrs. Russ. >> Yes, sir. >> Question. >> I was going to ask the So, the the million dollars that we're saving is on top of the million dollars that's coming from Mrs. Westbrook's department that is outside of money that's in our general fund. >> It's a good question. So, if I wanted to build a kitchen this size at the high school, just $800 a square foot times the footage, that gives you a $3 million expense. Yeah. >> Easily we're going to save a million dollars by repurposing this this this facility, >> right? >> And opening up the door for more kids to participate because that would be a much larger kitchen. We're we're we're cramped at Columbus High School and we'll be able to get more kids in here. >> Awesome. >> So, do
075we don't even really have a place at Columbus High School to extend it that as much as we need, do we? >> Well, I'm going to say no. But then everything comes into play when you start the renovation and replacement the footprint will be decreased. So I can't truthfully tell you from this moment right now I would tell you yes we don't want to add another building anywhere on the facility. Well, and I would just like to say that um I don't I don't know how much people outside education understand the need for training facility, but you know when we develop a calendar with whatever we do, you know, the public education department's demanding training and it is really a big thing for everybody. And so to have a comfortable space for teachers who to
076go and the new things that they need to do is important. And I like that we're using this space for students and for staff. And so, you know, I know we were slow on the uptick, but we we cannot forget COVID, you know, when we were just in survival mode for a while and so we had to kind of let things live while we just tried to survive and educate kids and be kids and do the very best that we could. And We're back at it and and I think this is a grand proposal. >> Thank you, >> Mr. Brady. Add a quick question. The 3 million that we're talking about here with the kitchen renovations and stuff, this is uh a separate line item from the breakout rooms for the academy and stuff like
077that specifically related to the kitchen. >> Yes, I would tell you that three million price tag. If I was to build a new kitchen at the high school on CHS main campus, that would be the estimated cost for me to erect a kitchen there on site for students. And so the savings for me is >> renovating this space and then repurposing equipment. There's quite an amount there's quite a bit of savings by us using a space that's already got all the infrastructure, the sewage, the water, the the electrical. The electrical is a big piece of it. I'm not saying that we're not going to have to touch some of that, but all of that is sitting inside of that structure over there. >> Do you want to describe what's behind what we can't see? >>
078Uh, so you can see where the stainless steel is back there. Okay. Obviously, that's where all of the cooking would have been when they had the kitchen in there. To the left, you're going to see there's sewage over there. The dish room would have been over there in that section. Prep tables would have been in the front up here where the lights are up recessed into the ceiling. Those were display areas. That's had refrigerant coolers there so that they could put sandwich and lunch meat and other things out there for people to to peruse for their purchase. And so and then there was a counter space over there that uh housed the it for them to be able to buy. And then to the front of it was a uh a dining area. It had
079little stools and tables once upon a time. And so easily working with our architect and our and our program leaders that are at the high school and our administrators uh to come up with a plan of how we could use that. And then the dual purpose of summer lunch, I don't think I I didn't hear him say this, 3,000 meals a day during summer lunch and being able to use that kitchen. And it's a production. Having worked with Lacassa for my years being in this position, watching what they do in a kitchen to create, package, get it all ready to ship out, and then how they distribute that out across the the community is quite extensive. And so, uh, that's what Mrs. Westbrook and Mr. Baker are going to undertake. They also, I don't think,
080gave you this number. At Christmas, when we're out for Christmas, we do advanced mills. They did 18,000 meals in one day. So, filling the gap for our kids. This kitchen, not only for our CTE career pathways, scratch cooking, the test kitchen that they need, but also working with advanced meals as well as what we do for summer lunch. And then having the ability to get all of our resources that we need right here on site under one roof. It'll become a much more streamlined uh uh operation as well as a loading dock to the back of us. Semi's back in there. We can back trailers in there. People can load and un load and unload all of the different ice chests and the things that they do to go out and distribute meals to the
081community. It's really quite a large operation, but this facility really is equipped holistically to be able to work with them on a production end as well as a storage facility as well as we can use it for training as well as think of this. We do all these banquetss. Raise your hand if you've been at a banquet for one of the public high schools. And so they come in with their serving lines. I can't think of a better field experience for kids that are in the culinary pathway than to have to put the menu together and go out there and prepare that and then line up in their beautiful chef coats and their chef hats and serve that meal to their peers. That is a job skill. And having done that, that's something you have
082to be trained on and learn. And so it's exciting to think about what we can do to in-house our own uh operations for those kinds of events as well as what we can do for this program as well as what we can do for career pathways over here. >> Does consolidating the kitchen for summer lunch programs and the Christmas lunch programs does that impact jobs across the district or bedding jobs or no adding jobs? >> No. >> You got to think about the calendar inhouse. We have all these kitchen. I'm going to talk to you on the facility maintenance piece of it. Okay. We have all these school sites across the district. And during the summer when those kitchens are down, that's where deep cleaning takes place. That's where we go in and we work
083on all of the equipment, all that Hobart equipment. And when you have issues with it, you have to have a licensed certified Hobart rep come in and work on that stuff. And having had to deal with that at the high school with that uh culinary kitchen that's in place, they don't just come in an hour and they're done. when they're there, they work through the entire kitchen to get everything uh calibrated and get it working the way it's supposed to. It's quite an expense. Well, you do that across 18 18 kitchens. 16 kitchens, my mistake. 16 kitchens. We spend a summer doing that. Well, we've been farming out uh one of our kitchens uh for summer lunch. Having this here now will make it easier for us to go in and deal with the equipment
084as well as the floors as well as the refrigerant issues as well as the water line issues or whatever. You know, you can just keep compiling the list. It will make our job much simpler when we as a maintenance crew be able to go in and deal with those things. >> Thank you. >> My comment would be more in the construction uh aspect of it. You have a building here which is a shell uh also which you know is a good building as well. Another nice building but we'd have to go in there. We'd have to do some demo. Um when you open up these ceilings you don't know what's going to be in there. You don't know what you expect. >> Amen. >> And there's a lot of cost in that bringing it all
085up to current codes which this facility is. um the infrastructure uh you know grease traps the electricity >> yes >> all this would be able to be hemmed here you know of course you would be able to have to you know to distribute the electricity wherever you need to however that's just getting from the panel from point A to point B >> huge cost savings >> and and a lot of times you have the chase uh the raceways to do that as far as electricity so and in and looking at this we can go in here You can go in here, you guys, and custom fit every everything to where it will match rather than have a a building that you have to go and demo again and then say, "Okay, well, we're only limited.
086We can't get the electricity from there to here or the plumbing from here." Here, you can, you know, and of course, I mean, just being able to work this building for the purpose. Well, and it is a blessing that we have this building available to come in and repurpose for for a lot of different reasons. And so having to look at each one of these things in isolation, 3 million for a kitchen at the high school, a training facility, redoing that for 2 to three million if we were to put it at its original plan site, housing that here like you said with a shell, erecting uh a complex for Mrs. Westbrook. easily. I can tell you we're spending over $10 million to do that. There is a cost savings here by using this facility
087for the for our community and then keeping a complex from continuing to deteriorate. So, I'm excited about the opportunity to be able to really focus in on some serious needs in our district and and provide support for our families and our students. >> I want to point out too that um Mrs. Nigerville was talking about the opportunity to expand for I can and I academy and the re the way that this plays into that is that with our facility master plan we were taking one of those wings and we were going to knock walls down to create somewhat of a training space just so we would have something. But by virtue of transitioning that here, that preserves that third wing over there that allows us to better serve those students that have those needs or
088that are more drawn to the setting of I academy. So that reduces the the new work that would have been happening over there as well. >> Doesn't this this building isn't designated the same through the state? So we're not under the same >> Exactly. It's it's not a a campus. And so in terms of capacity that we were running into whenever that was affecting our match with the state, it's not an instructional campus. So those same criteria don't apply here that were limiting us and that led to us needing to bump the prek out because we weren't getting credit, so to speak, for having prek in those classrooms. >> I'm just excited about the opportunities we can give to our kids. >> Absolutely. >> This is this is a really a great good building. I
089mean, it's a building. >> So, with that, uh this is an action item. >> Mr. Corva, I move uh to approve the resol resolution to repurpose Rainree property and to delegate authorities. >> Motion by Miss Osborne, second. Second by Mr. Hamilton. May we have a roll call, please? >> Yes, sir. Presidentiva, >> yes. >> Vice President Hamilton, >> yes. >> Secretary Martin, >> member Osborne, >> yes. >> Member Wiggle, >> yes. >> Motion passes. >> Thank you. >> I have one more item and then we we can move on. Every year at this time, the board has the opportunity to nominate an individual or individuals to receive from the New Mexico School Boards Association the Excellence in Student Achievement Award. And we typically come to you with a a recommendation. And so tonight, I am
090coming to you with a recommendation. You can certainly add on to that if you choose. Um but the the person the name that I'm bringing to you is someone who has experience 30 plus uh years who has made an impact at elementary, middle and high school levels and then has gone on to the district level to impact student organizations to impact our facilities. And he doesn't have any idea that I'm getting ready to call his name. But my recommendation to you this year to receive this award would be Mr. J. Brady for all of his years of And so that is a consideration item and if you had others in in mind you could add as well. Last year we gave two awards. Um but this is the name that we're bringing to you. So
091>> well I mean I've known Jay forever a long time and that's a true wild cat right there. >> Yes. >> We care a lot about kids and I would definitely agree. >> Done it all. Right. >> We didn't do it in special ed with Scott yet. >> I can see it. >> That's a consideration item. >> Yes. >> I would move that we approve that we approve the superintendent's recommendation for Mr. ready to receive the NMSBA excellence in student achievement. >> I have a motion by Miss Osborne. A second, please. >> I second that. >> Second by Mr. Hamilton. All in favor? I >> congratulations. >> Okay, we'll move down now to uh employee services. Mr. Oh, there you are. You're not Mrs. Trist. >> I'm not Mr. >> Good evening, President Cordetta. Um,
092Miss Russ, Miss Gina, um, I'm here tonight to, um, discuss with you the principal residency program that we currently have with Eastern New Mexico University. We have Dr. Selena Cumbi and Dr. Matt Betterly here that are you guys. And then we have Miss Emily Clark and DA Kirk who are our principal residents from Eastern with their principal uh Michel Smith and um Lori Gaml. They have a um we have a great opportunity to um I'll just let them talk about it. So I'm gonna let Dr. come to um visit with you and we're just really excited to partnership with them this program. >> Good evening. >> It's so nice to be here. I'm Dr. Kembi and I want to tell you that there are so many exciting things taking place here in Clos Municipal and
093we're glad to be a part of that as well. This is our first year at Eastern to have the principal residency program and we currently have two students here and we have two mentor principles that are doing fabulous job. This is truly a partnership between the district and Eastern and I'm telling you it's been very very effective and our our ultimate goal is to build that pipeline of principles that are ready to walk in to campus day one and ready to assist in any way possible. So I'd like to do is kind of share uh we have mentor principles and also uh interns and so they're just going to briefly share with you a little bit about their experience. This is uh taken place within a six months period and so we're looking forward to
094the rest of this semester as well. >> Hello again. Um I'm principal Shelley Smith of Parkville Elementary and um I just want to take a minute to tell you when I started I took a more traditional route. I was less I was very blessed because I was a TOSA and then a principal. But what these students are getting to do is so unique. And with the ENMU internship program, it truly prepares these administrators because leadership is learned in real time. And it's not a theory. You're not learning a theory. You're not reading about a theory. You're truly in it. So it has just been amazing. And then I just wanted to say from the principal side of things, having an intern in my building has been a tremendous ass asset. Miss Emily Clark quickly became
095a part of our admin team. It has taken the stress off of parents, students, family, support, community, and she just has been able to step up, learn, support me while learning, while getting her education, and it's just been such a blessing to have her. And I've told the Eastern people, I'll take one every year. Sign me up. So, it it's just helped us greatly. And now, a word from the amazing intern, Miss Clark. >> Hello. Good evening. I'm Emily Clark. Um, so working side by side with my principal has really allowed me to see behind the scenes of this whole role. Um, the decision- making, the problem solving, and all the difficult conversations that comes with being admin, whether that's with staff or with families. Um, truly, I've learned that while a principal always has
096a plan, sometimes your building has a different plan. So, be flexible. And it's just been great to get that hands-on experience to shadow Shelley and everything that she has done. Um DA and I, who will speak in just a second, we have been given the opportunity to help out at other elementary schools um and middle schools across the district when their administration is out. So that's given an opportunity um and always thankful for that because obviously you trust us to do so. Um, but it's nice to come into other buildings and see how they function and be able to use the skills that we have learned to help them out while their admin is out. Um, and then this has really given me, I think, the confidence to be able to step into a building
097day one and run my own building. So, that is a big big perk. Thank you. >> Thank you. >> Good evening, Principal Gamble Haley maybe now. So, I'm transitioning, so it's going to take a while to get used to that. I have the amazing >> opportunity to mentor Mr. Kirk. He has been a true asset. Um, one of the things with this program is building that capacity within our district. I've been with you guys since the start, 19 years. So, I'm a firm believer in building our leaders from within. And so his experience has allowed us to focus on that data-driven instruction and him getting that experience in real time and then going and coaching our teachers. And so I'm going to have him share some of that experience with you. >> So um one
098of the great things that um or one of the first things that came to mind was tell me and I forget teach me and I remember and involve me and I understand and um just that building capac capacity um classes and notes um are nothing compared to just being like thrown into it. And so working alongside Miss Haley has been incredible. Watching her do the data driven instruction. Um the PD that we did in January, I watching what she does and going to that PD, she could have run that PD and um and everyone would have learned uh exactly how she does it. I mean, she's incredible. So being able to walk work alongside her and see the things that she does and um being able to go into other schools and um just experience
099day-to-day um you know principal life. We could go into a school um and know exactly what we're doing. And so that data driven instruction um you know just seeing how teachers you know need to be looking at what their students aren't you know getting right and you know moving forward you know what's the misconception what where the gaps and knowing what to retach. Um you know it it really should be driving uh you know their instruction. And so um I'm really thankful for this program. I'm excited to see um where it leads us and it it really gives confidence to uh what we're doing and I don't think just the the traditional program could do um what this program can do and so I'm truly thankful for this opportunity. >> So you have a a
100flyer and it kind of gives some detail. You can really see how we have a district role and a university role and how we partner thing that you may be interested in is the financial investment which is at the very bottom and we truly believe that our grant money should support these students. That's our number one priority. So you can see that we help the district uh with 65,000 per resident to assist the salary. By all means it doesn't cover the salary but it does assist. And then we provide a stipen for the mentor principles. Our residents also receive all tuition for free and uh travel for individual coaching as well. And so Dr. Betterly and I, we serve as instructors and also as coaches. So we also come. So not only do they have
101a mentor principal, but they also have a university coach that is very actively involved. On the back of this flyer, you can see our timeline. The only date that I'd like to bring to your attention is February the 23rd. that is when next year's grant is due and um and it requires anou from school districts that would like to be involved with our grant and uh we would love to partner with with Clovis again and experience even greater success. Thank you for your time. Is there any questions that any of us can answer? >> Question four. >> Sounds like an awesome opportunity. >> It is an awesome opportunity. Yeah. >> And you'll have to excuse us. We have an 8 o'clock meeting in the morning in Albuquerque, so we're going to be staying now. >>
102Thank you guys very much for being here. Um I really do want to um kind of wrap it up in a bow in that if you'll remember back where we started with edfellows and EAS and teaching in the trenches and building that pipeline. um this is the principal piece of that. And so not only have we started years ago with building teachers within our own ranks, now we are building principles and administration within our own ranks. And it has been a really valuable program. And I'm really excited that we're on the forefront of being leaders um in that principal pipeline program. And so, um, I just want to thank our Eastern partners and, um, really excited for DA and Emily. Um, on the job training is nothing like, uh, being in the classroom with books.
103You can't you can't get anyone ready, um, like you can with them just being in the building. So, um, thank you. >> Thank Thank you. >> Good evening. Good evening. >> That's a hard one to follow, but we we have some really good news. I want you to look up at the U board and notice the number on our sped openings. This has been a goal for quite a long time and so we're at zero right now thanks to our uh partnership with Proximity Learning and also with our H1B visa teachers. And so I'm really excited about that. Um, we I I stand for any other questions. That's one piece I just had to highlight. It's the favorite part of that report. >> That's a great achievement. Congratulations. >> Is it down to is that
104did I see 40 on there? Is that the total number? >> Yes. And as long as I've been here, I don't recall seeing a number anywhere close to that. So, >> yeah. >> Only eight classroom teachers, though. >> Can you see up at the top? Um and and part of it is the relationship that we have developed with Eastern and with other universities and um and getting those people in the pipeline early, some of our own people. Uh the last piece I have is there is a employee requesting a leave of absence. Just as a reminder, if it's over 12 weeks, um sometimes um medical um that does need a board approval. We don't put their name um in there to protect their privacy, but I am coming to you with an what our department
105has approved. Waiting for you guys to approve. >> Then I'll entertain a motion. >> I'll make a motion to approve. Have a motion by Mr. Hamilton. Second, second by Mr. Wiggle. All in favor? >> Oppos. Thank you. Thank you, Mr. Hey, financial matters. Skip them. >> I feel like I should go first because this isn't the fun part. So, I need to go first and then let the fun part go last. Um, good evening, President Cordova, members of the board, Superintendent Russ. I have three items for you tonight. Uh the first one is a request for approval to dispose and remove from our inventory obsolete technology equipment that is broken, worn out, non-repable, and it's no longer in use. And I stand for any questions. >> Questions for a motion. I'll make a motion to
106dispose of those. I have a motion by Mr. Wiggle. I'll >> second. A >> second by Miss Osborne. All in favor? I motion carries. The next item I have is just a discussion item. It's regarding a an interim yield restriction analysis that was reviewed on our district's 2020A general obligation bonds. For federal tax rules, um they limit the amount of interest that may be earned on unspent bond proceeds. And we are required periodically to review for compliance in this. This review covers the the five years from October of 2020 through October of 2025. And during this time, a small portion of the unspent funds earned interest, excuse me, at a higher rate than permitted under those federal regulations. So, as a result, we were required to make a yield reduction payment to the IRS. That
107total payment was $18,669.87, 87 which represents 90% of the calculated excess earnings as allowed under IRS rules. The routine is a compliance matter. It is not indication of any misuse of bond funds. Um it doesn't affect our tax exempt status of the bonds and it does not impact the district's credit or valid val sorry valid. It does not affect our bonds. That is not going to work with me tonight. I apologize. Um the payment we made that by our required deadline in December. Um it did have to come out of operations. I was really trying to just get it out of the interest that we earned, but it's not allowed for peed. Um and then our next required review will occur at our 10ear mark or um unless our bonds are retired earlier. I do
108want to just mention that we are all still in compliance with any federal bond requirements and I stand for any questions. >> That's an interesting, isn't it? >> We made too much. >> No, we were too successful. >> Yes. And I I feel part of that was due to the >> right still feeling the effects. >> Yes. So the final item I have is our teacher cost index report um that we submitted to the state. This is a required report that reflects experience level and lensures of all of our teaching staff. It is used as part of the state's public school funding formula and directly affects our operational funding. The report is broken down by years of experience and lure level and overall the data reflects a workforce that includes a mix of early career
109teachers and some more experienced higher level higher licensed staff. So based on this information, the district's teacher cost index for October of 2025 is 1.012 012 and this is the snapshot that was used that is going to be used for the state funding for calculation and compliance purposes and I stand for any questions >> to account our H1 visa or whatever the number is >> so on that >> so yes we have to choose a payroll in October um and then >> yeah and we did find out we miss Russ and I were requesting if it was any teachers but were on any kind of leave or did they didn't receive a pay, we could not use those. It was just based on that specific payroll. >> Yes. >> But we could use them. >>
110Yes. Yes. If they were on that payroll, we could use early October. So, >> question. >> Any other questions? >> Okay, that's all that I have. Thank you. >> Thank you. Now, we'll move down to uh open Mr. President, I have no cards. >> With that, >> thank you. Um, I do want to say that January is school board appreciation month. So, we want to appreciate you. Thank you for being here tonight >> and all that you do. February 6, progress reports will be going out. February 16th, all campuses and district offices will be closed for President's Day. And we will be back at the GC Ross administrative offices on February 24th for our next regular board of education meeting at 5:30 p.m. And that is all that I have for you. >> With that,
111I'll ask for a motion to adjurnn. >> Make a motion to adjurnn. >> Motion by Mr. Hamilton. Second. >> Second by Mr. Waggle. All in favor? I oppose. Motion carries. Are Thank you.