001Okay, we're going to call this meeting to order. Welcome everyone. So, uh, can we get a roll call, Miss Gina, please? Yes, President Osborne. President Osbor here. Vice President Cordova here. Secretary Hamilton here. Member Martin here. Member Ed here. Thank you. We're all here and we have a quorum. So, if you all please uh stand right now, Mr. Hamilton will lead us in. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. I salute the flag of the state of New Mexico, these symbol of perfect friendships among united cultures. You may be seated. Thank you. Okay. The next item on our agenda is to consider approval of tonight's agenda. I'll make a motion to
002approve the agenda. I'll second. Have a motion from Mr. Hamilton, a second uh by Miss Egger. All in favor? Motion carried. Next is consider approval of the minutes from the regular board meeting and the work session and we can consider them together if there are no additions or corrections. I'll make a motion. Okay. We got a second. Have a motion by Miss Abert, a second by Mr. Cordova. All in favor? Opposed? Motion carries. Consent agenda. Does anybody have any questions about any of the items on the consent agenda? No, Madam President. I move to approve the consent agenda as printed. Okay. I'll second. We have a motion by from Mr. Cordova, second by Mr. Hamilton. All in favor? Opposed? Motion carries. Thank you. are at the superintendent report. Thank you, Madam President. I'm going to
003start tonight by inviting Mrs. Westbrook up to the podium so that we can recognize our art winner for our trailer that you all saw once again out front. Have we used it yet? I think we just got we're just making now. All right. So, um, Jamie Martinez, I I have not had the privilege of of meeting Jamie. Hi. Hi. I'm so glad I get to meet you tonight. And so, Mr. Picket helped us put together this certificate of recognition um, in recognition of your creativity, innovation, and outstanding design skills. your vision brought our food trailer to life and will serve the community for years to come. And so at this time, we just wanted to um gift or give right Jamie this uh certificate of recognition and let all of you meet the person who
004created the wrap for our food trailer. Oh, we love it. Genie, thank you so much. If you would like to, please. Um, I hope you all enjoy it. We will. Thank you. Great job. Thank you. Thank you. And we stand for any questions. Does the board have any questions? Miss Russ said we haven't used it yet, but that we just are ready to go. Our final inspection was today. Mr. Baker can We're about 99.9% ready to go. It's always like, "Oh, we need a little extra um We're ready to go to find it." Just a couple tweaks, but we're ready to go. Yeah. So, it will be in use for student use and to help feed um students on the road. Yep. Thank you for Thank you guys. Thank you for your help. Okay. Next,
005I want to invite uh Mrs. Han up to the podium. And while she's coming up a couple of years ago, um it was during this time that I was working really closely with the commander on base and talking about opportunities that we wanted to expand particularly for our Canon kids. Lots of interest in steam education as is the case across the district, but particularly for our our Canon students. And so at the time, Mrs. Han was the principal at Cameo and um I just showed up at her office one day and I said I have an idea and she has this amazing science background and I said would you be willing and interested to try this out and so I'm going to let her tell the story a little bit more than that but I
006just want to really highlight her willingness to step out in a in a new direction and she's really been successful she and her staff and they've won an award and so she's here to talk to you about that. Good evening. Um, so we uh started out with a a new adventure. We decided um through a brainchild of mine that we felt like that everything could be taught through science. Um I've always felt that way when I started at Marshall Junior High way back in the day when I started teaching there. And then at the freshman academy, um I was always working with the other departments um figuring out a way to incorporate English or social studies. um there's just so many different ways. And so I had always had this idea that we could teach
007everything through science. And so um Miss Russ was kind enough to allow me to do that at an elementary school. And so what we have done is we have all project- based learning. Um students are able to um do modules. They take about four to six weeks. Um, and they usually have some sort of project or problem at the end so that they are able to do something that's real world, which is great. Use their hands. Um, main thing I wanted to do is get that thinking back because I had noticed as they got up into high school that they were so used to the labs being done for them um, instead of actually doing them themselves. And so we just wanted to just create a whole group of kids that were independent thinkers, that
008were problem solvers, uh, could work on a team together. Um and that failure wasn't a bad word that when we fail we actually just try to do it again and we do it better. And so um we've noticed that in everything uh that we've done even with um discipline uh things at home parents have told us that uh they're trying to kind of problem solve through something instead of just I can't do it or giving up or having some sort of you know meltdown or whatever. And so um that it's been really exciting to see some of the things when you have like first grade teachers that come and ask you what's a refraction and I'm like oh I would love to tell you about refraction. So I get to talk about science too all
009day which is fabulous. But um we did apply for a STEMI award um which is actually the New Mexico um science excellence. It's STEM excellence um in the whole state of New Mexico and Air Force Research Labs are the ones that um give that out. And so we are the excellent school for New Mexico for our first year, which we thought was great. And so um I'd asked Miss Russ if we could, um keep going and get get some more ideas going. And so we're going to accept that award June 13th. Um we have a table of eight that we get to go to the Q station and uh represent our school district there. We are the only school in the nation um and as far as I know the world that I can find.
010Um, we did a lot of research on what a STEM school should look like at elementary. There is nothing like we're doing. And so, we've taken Project Lead the Way and embedded everything into Project Lead the Way. And we're going to just keep going and growing. And so far, we're excited. We'll we'll see how it goes. But that's that's pretty much the the gist of it in a short amount of time. That's fantastic. Yeah. So, and I any questions you have, I'm more than willing to answer or you're welcome to always come and visit. We were under construction. We still are, but we are slowly getting that wrapped up as well. So, we will be a brand new school with a brand new idea. So, can you tell them a little bit about the shift
011in your attendance and discipline data? Yes. So, um, our attendance data, um, we were we were talking about how with the mil as a military school because we have a really high population of military, um, we do have a lot of kids that are out because, um, parents are going to deploy or they're just back and so they go and visit family. And so our we we look we try to just look at our unexcused absences, but it has gone down. We're down to about 5% with unexcused. We have students that um, cry because they don't want to go home. and they want to see if their bridge is going to withstand, you know, something breaking or they want to be able to um see if uh their project is going to to work out.
012So, that's exciting as well. Our discipline data, I think, is down in the 90 percentile. We I don't think suspended a single kid um in the last semester at all. We haven't sent one kid to ISS um the entire school year. Um and just what my my assistant principal is here, Kelly Bradley. So, one thing that she said that she was really impressed with is that students actually would try to problem solve when they came in and saying, "Okay, I know I did this, but here's what I think I should do, and this is how I think I can fix it or what I should do better next time." So, we just love the fact that it's kind of um progressing into other areas of their lives. It's not just school. Um they don't really
013even understand that they're learning um English and math, per se, because it's not a separate subject. And I guess that was one thing that I always felt like even in high school, kids didn't understand when they came to me and learned biology that I would talk about math and they were like, "This isn't math. This is science." And I'm like, "No, no, no. It all goes together. It all goes together." So, we were showing kids that it all kind of goes together, that you have to know this math in order to understand this science. And you have to be able to read this particular thing in order to understand this concept. Their vocabulary is shot through the roof. um you know when they can sit there and have conversations with me and use the correct
014vocabulary cuz that's very important to us. Um we are impressed and and parents are saying oh like I know all about um infection detection like they know how diseases are spread now because that was our fifth grade module. So we've we've just it's been really neat to see some of the concepts that I taught in middle school and high school that these kids can understand and it's not the bar is not I think we've always set the bar a little too low. It's not any mistake of our own. I just don't think that we understood that kids could truly understand it and that they truly can get their head around it and they want to explore it and they want to understand it. Um, our robotics, uh, kids are coding. You have kindergarters that know
015how to code. I mean, and I didn't think, it's not that I didn't think they could do it, but to see them say, "No, I can get this robot to go from here to here. Let me show you how to do it." And it's it's it's just great. It's and that's the direction things are going. So, um, the the Air Force Research Lab asks us where do we think we're going to be in 5 years? Where do we think we're going to be in 10 years? And so, we have a whole plan of ideas of things that we would love to be able to do just to be able to get kids. I I think this would be great for every kid. I wish every school, every elementary school was doing this, but that's just
016that's me dreaming big because I am a river and so that's what we tend to do. So, anybody else? Thank you. Thank you. Thank you. I'll just add a little bit. In their first year, their team joined with our UVA partners and did some planning work and this project lead the way. We're now wanting to span into sixth grade academy and in at to Gatis Middle School as well. so that we have that pathway leading up to their high school CTE opportunities to branch into career technical education. So really the start. All right, we've got lots of kids here who would like to take some trips. So we'll move into that next. All right, Miss Cordova, if you'd like to come up or you girls come up, we have a big trip planned. I think
017this is one of their once every three year big trips. Um, you'll notice it doesn't happen till February, but they've got a lot of fundraising to do between now and then. So, go ahead. Hi, we would like to travel to Orlando, Florida and compete in the dance team dance team union nationals competition. We went three years ago and we feel like we can go back and do better. Um, these girls are excited. Uh, they already hit the ground running today with our annual youth clinic. Um, we had 97 participants come and so we are super excited about that and we're just hoping to build our program and generate some excitement about dance and we're hoping to take these girls to Florida with get them not only a contest but some educational opportunities along the way.
018I looked at the agenda. It looks awesome. So, I'm sure you will win something. Miss Cordova, how many seniors did you lose? We lost 10. Nine. We lost nine seniors. And I'm sure you got a waiting list to get on. We're We Yes. Um we brought on nine freshmen. So we we do we have new girls this year. It's going to be a young team, but we're super excited about the prospects, the possibilities. It's February. Are you going? Yes. I know. If you let us do you guys want to take these separately or do you want to hear the other two and then decide take them all or however you decide. Whatever you want. Let's let's take them all together. Okay. All together. You have to wait a minute. Sorry. Okay. Then our next trip
019is our ROC journey call. Good evening. My name is Les Ball and I'm one of the two instructors at the high school along with senior mass sergeant Kil Cullen. This is our third summer that we are taking cadetses to Harden Simmons University for our summer leadership camp. Uh this year we have 15 cadetses uh who are planning to attend. There are actually two camps that are run simultaneously at Harden Simmons University. There's a basic camp for firstear cadetses and we have seven that are planning to attend that camp. And then there's an advanced camp for juniors and seniors. We have six uh planning to attend that camp. I'll be working the basic camp as a staff and senior master Cullen will be working the advanced camp. We also have two cadetses who are going as
020staff this summer. Matthew Ooa and Braden Toado have graduated from the basic camp and the advanced camp. So, they're going back this summer to be uh staff members. So, we're excited about that. I'll be taking them on uh Saturday for their two days of training, Saturday and Sunday. And then the camp starts on Monday and runs through Saturday, June the 7th. Time. Thank you. Thank you, sir. our last trip and Miss Sullivan, if you want to come on up, they're here representing our hosted group um asking about travel to Nashville in June for the International Leadership Convention. Good afternoon. Uh my name is Kaylee Sullivan. I've been here a time or two, but this I think is my first time speaking. Um I had the opportunity this summer to work with a student group that
021is not necessarily my own. I'm actually standing in for Kelsey Frederick's um since she is out with Mr. Frederick's. So throughout this course of this year, I've had the opportunity to stand in get to know this amazing group of um young adults and we are taking or should be hopefully taking six students ranging from sophomores to graduated seniors. So HOSA International Leadership Conference is an opportunity for them to explore more careers and opportunities in healthcare. Um so they will be attending not to compete this year because unfortunately we were not able to make it to state conference but they will be have the ability to go and sit through um various professional learning opportunities, leadership opportunities and different symposiums. My name is Gracia Garcia and I'm going to be the president for our HOSA program
022which stands for um future health professionals. I'll be the president for 2025 through 2026 year. I'll be a senior this year and I am very glad to be here with Miss Sullivan because she's done a lot for us. Um she has stand up there for us. Um every time we had a doubt about what was going on, every time we went to her, she had an answer for us. So I'm very excited to go there because I know there's a lot of careers that we haven't discussed and I'm pretty sure we will find out about them there. Thank you. I just like to thank the sponsors for providing us with such detailed information about the itinerary and the cost and the students going and how they'd be chaperon. So, thank you all for that. Hey,
023consideration all three items at once travel for the wild cadetses for the Air Force ROC and HOSA. I'll make a motion to approve. I'll second that. Have a motion from Mr. Hamilton, a second from Miss Eggbert. All in favor of um approving the travel say I opposed. Motion carries. Congratulations. You're all taking a trip. I had invited uh Robert Lee to come provide a student update tonight, but I think that our email communication got got lost. So, Miss Garcia, if you're willing to come up and speak on behalf of the high school, that would be great. Good evening, Superintendent Ross, um, President Osborne, and members of the board. My name is Graciella Garcia, and I'm in here in rep representation of CHS and HOSA as Robert Lee since he already graduated. Um, I am very
024thankful for all of you guys because even though we had a lot of circumstances going on with Mr. Mr. Frederick and Miss Frederick's going being gone. Um, you guys still managed to have us um a principal there. Um, have giving us support and all that. Um, I know Miss uh Fedrics was in charge of a lot of stuff. I personally love Miss Fedrics. I've known her since my sophomore year. And having um her leave, it was pretty hard, but having Miss Sullivan take over our HOSA program has been very great for us and I appreciate that. A lot of people didn't know what HOSA was or what it stand for, but it stands for Future Health Professionals. It used to stand for Future Health Professionals of America, but now it's a national organization to which
025um we meet every year in Nashville or Florida and it varies and it's a very fun thing to go to. This is my first year going to nationals. Um and I am very excited for that. I really want to thank you guys for taking care of our school. While Mr. Frederick was gone, he was very, very fun to be with around. He is always with the smile. If we're down, he always smiles. So, having Miss Misty um be there at the high school for us was very, very great. Um cuz she's always with the smile. Anytime we needed help for our hosta programs, I would go talk to her and she would help me all the time. And I know most of our high school students felt the same way. and I feel very appreciated
026that way. Thank you so much. Thank you. Do you guys have any questions about the high school or anything? No. Right now since it's summer, but stepping up. Thank you for stepping up. Yes. We do not have Miss Williams here tonight. So that will end my Miss Sniderville will do some academic services. Canadian. Madame President, Superintendent Russ, I bring to you tonight IDA budget application. I believe I have a a PowerPoint that may not be in your packet. I just wanted to quickly briefly go over what is in this budget. Um, hey, Brandon. Okay, Brandon's trying. We're getting you going. Thank you. All right, have to back it up. Back it up one. There you go. Our 24106, which is our K um 22 budget for students on an IEP, students with disabilities. As you
027can see, last year was 3,55210 and48. This year is 3,227156 with a decrease of $324,854. Our 24109, which is our preschool budget for students with disabilities, was once again is $8,790 less than last year. Um, we did some really good uh planning for the last three years. We've been really working on making sure that we're trying to be fiscally responsible and always have that little bit put aside in case you get a high needs or get something high. So, we've been able to absorb most of this. If you'll go to the next bread, we we take a look at where we spend hours and 68% of this budget goes to salaries and those salaries help people either provide the services or take away things for that would maybe be a classroom teacher so they can
028be right next to those kids. We have supplies, equipment, our technical assistance, some travel, student employment, insurance, it says zero, but there's a little bit in there and our indirect cost. Okay, there is 96% of the 24109 budget is goes to salaries. The other 4% is all in indirect cost. Here's the salaries that we utilize out of 24106. We have an administrative assistant as you can read through there. Translator, data specialist, compliance specialists, and assisted technology. We also we also have two executive coordinators. for 12 behavior assistants, two registered behavior tech um technicians, two nine prek EAS and 19 EAS out of this budget. Our stipens, we have a BA oversight. They oversee the behavior assistance. They help and assign them. We have five leadership which is our our um student support services leadership team,
029one ESY coordinator, one orientation and mobility specialist or lensure supervision and three cell phone stipens come out of this. We also give classroom warehouse aotment $150 to any vendor and $75 to the warehouse for nine support staff, eight administrative staff and four to three ancillary. We give a $200 vendor and $100 warehouse to 60 teachers. That means if they find something on Amazon they like and it's good for their classroom, we're let's go get it. And that's why we provide that for them. You want to put that money right next to the kids. This is our 24109. Our salaries go for seven EAS. We also do provide $200 vendor and $100 warehouse for for teachers. We consider that pay. that's a benefit that we give them. Despite the reduction in IDB funds, we're still able
030to sustain the current categorical spending percentage as we've done in the past. Uh, one of the big things we really want to take make sure we do is we never take away from the kids as close as we can. So, we start looking farther away. Every year we budget, we budget 10% over, the same as last year, and 10% less. Well, this year it was a little more than 10%. So, that one came into play. We want to make sure that we are with our being fiscally responsible for our students with disabilities. And remember this is all supplemental. It can't supplant. So anything that any student deserves that paid out of general fund is still paid. We provide anything supplemental for that. Any questions on that? Why was the funding less? You know, all I
031could tie it to, Mr. Hamilton, was that the student count was less, but it really wasn't that much when we turn in our end of the year. Of course, they go on 40-day and 80day, but I believe it's student, but also we've been really working hard. We have a lot of A-level, what they call A-level monitor students where students that have not received any special ed services in a couple years, but we're keeping them just in case. We've really been working hard. Those kids need to be out and don't need to have, you know, with us there. And so, could be some of those removing some of the A level, the upper level, which is a little bit less. Okay. Yeah. They just give us the budget. They don't tell us why. They say here
032this is what you get. Understand? And and in your packet you do have the application and if there I stand for any questions. It is categorical through there. That's the application as it sits on the right up here. It has the amounts and what we spend it on. Are there any questions on that? It seems shorter than last year. Yes. Was a process last year. So yes. Yeah. We come to you two months earlier than last year. That's right. They're trying to get it back in line to where we can get it done correctly. I don't have any. It looks good to me. Thank you for the extra explanation, Mr. Spar. You bet. The next thing you have is a discussion. We have a handbook. Um I was teasing Brandon telling him I want to
033put up all 417 pages and go through each one individually. I know we're not going to do that. Okay. That that was that was uh purchased for the district. Um and it is as you can take a look as it's in your packet. It does categoricalize it. It has it federal, state, and then what we're going to do in that. and I stand for any questions on that handbook. That's a good resource for principles as well. Absolutely. It's a searchable PDF, so they want to search anything with parent, anything with discipline, anything with attendance. It's all searchable and it takes them right to the spot. We don't have to fumble through all 417 pages. Okay. So, uh the idea budget is a consideration item. So, I'll make a motion to approve the budget. We'll second
034it. Thank you. Okay, we have a motion from Mr. Hamilton, a second from Mr. Cordova to approve the idea budget. All in favor? Opposed? Carries. Thank you, Mr. Thank you. Thank you. Thank you. Good evening. Hello, Madam President, members of the board. How are you guys this evening? Good. Good. Um, I'm standing in for Mr. Strickland this evening. Um he's not able to be with us. Um in front of you, you have your employee services report for the month of May. We've had a lot of activity. May is one of our busiest times of year as people come and go. And so um you can see all the activity we've been having. Um and then we also have our open positions report. And um before I go into that, I just want to let you
035know that over the last three to four weeks that we have conducted employee services audits with every single department and school here in the district. Meaning that we sit down with all parties. Um the admin team, the contract team, the employee services team, finance, all the people, and we all sit together and go over current staff, who's leaving, who's coming, how many positions do they need to fill. look at our rollup numbers for next year and we get a game plan for August so that as principles are leaving to go into the summer months they know before even leaving in June of what they need to fill how many they need based on their student numbers coming to them um with those numbers this year we have determined that um we need six less um
036elementary teachers this year and um so far we have about four less secondary teachers And this is all done through attrition. No one is no one is leaving because we were like you have to leave. We don't have enough kids. No. Um it's all through attrition. We did find that at Park View, you know, last year we anticipated having a certain amount of kids coming from Lockwood. That didn't end up being as large of a population as we had anticipated. And so, um, most of the, um, downsizing of class, downsizing of grade levels has happened at Park View. Instead of four fourth grade teachers, we now have three fourth grade teachers. And none of them are overloaded or anything. It's just, you know, how you have a when you're losing weight, you have a goal
037of 50 pounds, right? And so the first 40 are always the easiest. Well, we are in the last 10 pounds and so of right sizing our district. And so those those last few squeezes are um more difficult and take longer because we're trying to figure out exactly where kids are. But um we are being fiscally responsive um with that. So I'd like to turn it over to Brandon to talk about the instructional calendar. President Osborne, Superintendent Russ, members of the board, thank you for allowing us to speak to you tonight. Um, we're coming back to you at the instructional calendar. We had to make two small changes. Alexis, if you don't mind scrolling down just a little bit. Um, Mrs. Russ, um, once we got past last board meeting, started doing a little bit more
038research about the election rules. Um, and come to find out that even on the general election years, we have to, um, stop school that day or not have school that day in order to, um, meet the election requirements. And so because of that, what we're what we're going to do is we would propose to take the Monday, April 6th, that was part of our spring holiday and shift that day to be um a holiday on November 4th to accommodate those elections. So we're just flip-fpping one day for the other. And then the other change that we um have is actually a little bit of an exciting change for us. Um the state every year has kind of changed the program in which we plug all the numbers in and get the actual number of our
039instructional hours and how they're going to count it. So this year Mrs. Russ, Mrs. Neto, myself sat down, we started plugging everything into the calendar this year into the program that they're using. And when we did that program actually generated a few extra instructional hours for us that we weren't anticipating. And so what that's going to allow us to do is if you look at May, um on the original version, uh May 22nd was a half day with students and then only a half day to get faculty and staff to out of the buildings. Um but because of the little extra time they gave us, we can actually go a full day on the 21st and just dismiss kids at the end of that school day. That gives us the entire day on May 22nd
040to give back to our staff to clean up, finish out the year, get checked out, and allow our high school staff who have to run graduation to have a full day to do nothing but prepare and take a breather and be ready for graduation because that makes for a long day. Um, it also gives us just a couple extra hours on the back end in case we do have any other weather delays or inclement weather days. Um, it gave us just a little bit of a cushion, just a handful of hours. So, we just wanted to bring this to you and show you these two revisions. Um, this is a consideration item. So, it does need to be approved by the board. Are there any questions or comments? Thank you for taking care of that,
041Mr. Borio. So, this is a consideration item. I have a motion. Okay. Second. Have a motion from Mr. Edgar. Miss Eggbert. Sorry, Mr. I got too many Mr. Mert. A second by Mr. Martin. All in favor? Opposed? Motion carries. Thank you, Mr. Welcome. This next one is um new for our department and something that I'm excited to do. Um if you've been around the schools very long, you know that um substitute teachers are our secret weapon. The reality is is we could not function dayto-day if we did not have a great subpool and if we didn't have people in our community willing to come in and stand in the place of a teacher or stand in the place of an EA and help our school system function. Um and we've got some really really great
042substitutes. And so I just want to take a moment tonight and draw some attention to some very special people. We've got a really great pool of subs. In fact, this year we we had about 250 active subs. But within that um tonight, if you notice on the screen, we're going to honor two different groups. The first group is the group of people that worked anywhere between 100 to 150 days. And then the second group is all of our substitutes who worked 150 days or more. Bear in mind that the school year is only 183 days. So if they worked more than 150 days, that's a lot of days. Okay, if you don't mind going back down, that's perfect. Right there. And so tonight, what we want to do is I actually have some certificates and
043I'm going to start calling names of the people that are in attendance and I'm going to allow Mrs. Carpenter to to give them a certificate. But we just want to draw some special attention because these people really pour into our kids. They pour into our school community. Um they have been part of our family. And so even though they may be in and out of different buildings, they are playing a critical role every day. We really appreciate what they do for our kids. And so I'm just going to um start reading names. So, if I call your name, if you don't mind coming up, if you'll get your certificate from Mrs. Carpenter and then scoot all the way over toward Mr. Brady, we're just going to line all of you up right here in the
044front. So, all of these substitutes worked anywhere between 100 and 149 days this year. First is Yina Chabaria, Lucia Garcia, Nicole Kimell, and we can wait till the end. We can clap everybody. You guys are good. She should have said that. Sorry. Katherine Larkin, Tomasa Montes, Brittany Nelson, Dulce Ramos Anneil Inihos. I tried so hard I practiced something with Zida today and I still got it wrong. Thank God. Alicia Rodriguez, Anthony Romero, Maria Valades Vasquez, and Rachel Whitby. Is there anybody whose name is on the 100th day and you didn't get checked in and I missed you? If you'll come see me right now, hurry, now's your time. Awesome. Let's give these people a hand, please. Yes. Somebody's snapping a pick. Crystal. Crystal's got it. All right, everybody hold your certificates. It's like kindergarten again.
045Smile. Then our next group are all of our substitutes who served 150 days or more. So we're talking a large portion of the school year. First we have Heather Adams, Ashley Vargas, Melanie Beavers, Yinia Beltran, Laurel Bettison, Patricia Boschar, Laura Bryant Rodriguez, Kenneth Kian, Andrea Bells, Bianca Gonzalez, Tracy Hall, Rebecca Hines, Lzth SCS and Marjorie Cisneros. Is there anybody on the 150 page? Didn't check in. I don't want to miss you. Awesome. Let's give this group a round of applause, please. Everybody hold up your certificates. There we go. I love it. Awesome. Thank you guys so much. Oh, sure. Can we just pause a minute and if there are students and sponsors who would like to leave, we'll allow you to do that. Now, if you want to stay though, you're always welcome. Thank you.
046Ready for your signal. We have uh Oh, just thank God. That's why I was at the same Thank you all. Are you There you go. That's really cool. Isn't it? That's impressive. It is impressive. I love these people. They're good. They're those You want to hug them all? Eddie Eddies that just Oh, they always impressive. I Yeah, that there are so many. And I can't tell you how many of them I've tried to like, I need you to be a teacher. Like, I want to pay you more. Quit being a sub. I want you to be a teacher. and some of them have their degrees and everything and anyway, another story for another day. We need them wherever, right? Yes. Yes. They're wonderful people. Okay. So, um now I was going to visit with you
047about the ROIS grant application as well as the title 2 grant application. These are not up for board consideration or anything like that. I just wanted you to know what was going on and what has been submitted to the peed and how much money they have given us in order to um participate in some staff development. So for RLIS in particular, it is um really the both grants can be used in pretty much the same way. They're all used for soft development and um retention purposes. And so for RLIS this next year, we're using the money for special ed hardtofill positions. So you'll notice that on our vacancies, we set a $6,000 signing bonus. Um Mr. Sparks fronts 3,000 of that and then this grant does the other 3,000 bringing it to 6,000. So um
048we're able to parlay that those together and provide a $6,000 bonus. Um, also from this grant, I'm going to be taking 15 of our new teachers to RCA in Atlanta in September for the new teacher orientation that Ron Clark does. Um, last year we spent a lot of time and after and money sending most of our staff and so this year really scaled that back on these grant applications because that's where that all that came from was these federal grants. Um, but this year we're scaling it back and we're going to put some money into taking our new teachers that haven't been exposed to Ron Clark yet. We're going to take them. Also going to be doing quite a bit of math professional development. We found that in our strategic plan that that is something
049that our staff has really expressed to Miss Russ that um they would like and parents would like. And so we're setting aside $75,000 for professional development here in district for math. Um and then also some professional development for social social emotional learning seal um in focus to go through K8 for title two. Um that brings the RLIS grand total. I don't know if that was on there Brandon or not, but yeah. Okay. So, it was 231,000. Okay. So, for title two this year, it's 351,000, but we still have money carrying over from the previous year. Um, but some of the things that we'll be spending our title two monies on. Um, we do pay our mentors. We pay them $500 a semester to mentor new teachers um to the profession. We also pay for teachers
050that are about to take a test that is um a professional test that they have to pass for lensure. We actually pay for study guides and um test materials and so we do do that. We pay for the instructional leaders in the EL instructional leaders at Mesa, Barry and Zia because they are not title one schools. Title 2 then picks up um those services to assist with those students that have um other languages spoken at home. Um we also pay for the teacher leader stipens which is two teachers per elementary school and then um for Marshall and then Gatus there's two per school at each one of those. We're going to pay for um Orton Gillingham morphology which is sixth grade learning to reading to learn. Um and then also some Organ Gillingham for our
051younger teachers. And then we also pay for our teachers to get endorsed in Tissel to get a endorsement from Eastern um New Mexico with a Tissel endorsement and we actually pay for that um assuming they go through the whole thing. And then there we're going to send some of our midchool math teachers to um the national conference that is being held in Santa Fe which is very close. So, we like to take advantage of those opportunities when they are close. And um I think that's about it for this year. But we're using every single penny that we can to try to um really develop our teachers and they can bring them back bring back their information and and grow our students. So, I stand for any questions. You budgeted every penny wisely. What did you
052say, Amy? I said no question. Thank you. Good evening, President Osborne, members of the board, and Superintendent Russ. At this time, I would like to bring forward Mr. Scott Mau. I knew I was going to mess that up. So, sorry. um with Clovis Municipal Schools Foundation. The foundation was officially officially designated as a component unit of the district and we included that in our fiscal year 2324 audits. POV schools will be issuing a request for proposal for new auditing services in late February of next year. The foundations being a component unit will be included in this process reflecting our continued commitment to financial transparency and compliance. In the interim and as a gesture of good faith in recognition of our valued partnership, we propose to share the cost of the foundation's current audit by covering
05350% of the fee not to exceed $10,000 um dollars pending the approval of the fiscal year 2026 budget. And at this time, I'm gonna hand it over to Scott. Thank you, Heather. Um, good evening. I'm joined tonight by members of our executive committee, our president, Mrs. Gayla Brumfield, treasurer, Mr. Tom Martin, and Mr. Lonnie Lesley. So, thank you all for for joining. As Heather mentioned, uh, when I took on this role, brand new back in October, I wanted to learn a bit about board governance and was thrown right into the fire to learn all about fiscal responsibility and everything what a component unit is. So, been looking for the right analogy for what what a component unit is. And to me, it's just like we're married in this fiscal responsibility with the district. Um, our
054goal in the foundation is to keep our expenses low so we can focus on strong fundraising in order to collaboratively brainstorm with the district and maximize the return of teacher grants, scholarships, and other ad hoc opportunities. Um, I'll be brief, but the two-page letter that uh Gayla and I co-wrote, there's some details on how we've uh stepped up and given that commensurate value back to the school district in years past. uh notably including during the CO 19 pandemic, we did a one-time emergency grant of $50,000. So, we're trying to stay agile to respond to needs such as that in the future. Um, and in order to formalize that relationship, we think it's uh very important that moving forward we co-author anou or a memorandum of understanding just to kind of outline the terms of our
055relationship in a formal fashion so we can get all of that out of the way and focus on the fun stuff of how we can help the district, your staff and your students. Um, so at this time I'd love to open it up to any questions. So, are you asking us to pay more of it because it's more intense now your audit than previously? Is that the um issue? What's the issue? Previously, I I personally wasn't anticipating uh the $20,000 a year audit finding. So, I was coming in midcycle of the previous audit with a informal agreement that the district and the foundation would do a 50-50 split. So since we don't have anou kind of on file now for outlining that in the future uh we're basically just asking to do that one more
056year in preparation of us you know this this kind of represents um the foundation having skin in the game and so knowing that we need to grow into that place the thing we're trying to brace for are some factors such as some of our funding sources going away in the next 10 years notably um the payment in le of taxes from southwest cheese uh when that disappears we're already going to be in a deficit for fundraising. So, we're trying to get some strength behind us now. Um, to kind of set our fundraising goals and know what those sales figures are, for lack of a better term, um, and kind of starting 10 or $20,000 in the hole, so to speak, uh, kind of puts a damper on things. So, we're just kind of looking for
057a little bit of runway time there to kind of figure things out. Thank you. it be helpful to interject as well that our current RFP because they were not considered a component unit whenever that decision was made and so this was something that came along kind of towards the end of that RFP agreement and so the language of the new RFP in February would include you know them making accommodations for including the foundation as a component unit and so we're trying to find a way get through that gap of times and that would be next year. And if I could add one more thing, our group has researched other foundations, notably the Albuquerque Public Schools Foundation as well as Clovis Community College, and they're similar and they each have a separate 501c3 Foundation attached to
058their college or their school district like like we have. The difference is their employees at Albuquerquekey's foundation are employees of the school district whereas we are not. Uh the same goes with Clovis Community Colleg's foundation as well. So we thought it was going to be kind of an apples to apples comparison. It's more of an apples to oranges because we don't have that same structure with the district today. Thank you for that explanation. And basically and so then we're just it's a discussion. Yes ma'am. So basically what we're saying is to fill in the gap until we get caught up, we're asking to have more funds from the school. Yes. Just notably in the form of 50% of the financial audit costs. Okay. Madame President, the the consideration aspect of that would come into play
059um in item E when you would consider whether or not you would include that in the operating budget or not. So, I just wanted to be clear about that that it's not to exceed 10,000 the uh 50%. So currently um the component unit sits right now at 18,1348 and and they're using our same y'all are using our same auditors good. Yes. Great. That's good. Thank you. So the next item I present is the third quarter cash report. The third quarter cash report provides a snapshot of the organization's cash flows, cash inflows, outflows, and ending cash balance for the period ending March 31st. This report helps elevate the liquidity position and cash management efficiency during the quarter. And I stand for any questions. Anybody have any questions? There are none. The third item I present is
060our 910B5 which is our SEG, our state um equalization guarantee. This is designed to ensure equitable funding for public schools in New Mexico. Irrespective of local property wealth, the SEG serves as the primary source of our operational funding. It covers various expenses including salaries, benefits, instructional materials primarily determined by student enrollments. The report details key key formula components and noteworthy adjustments for special and bilingual education reflecting legislative priorities and reviews of factors such as the district's size and at risk indicators. So this year even though we've had a decrease in enrollment the total SEG funding for Clovis schools is approximately 93.9 million. stand for any questions. So, you know how I'm always on this thing about TCI versus what we used to have. So, um I was thinking in particular about SLPs and so, you
061know, a speech language pathologist is the only related service provider that can also have a case load. So their related service portion gets funded through the related service FTE but that portion of the time that they're essentially the teacher gets funded no place. No place which is a big deal for a district our size. Yes. Like and is there any talk about There hasn't been a talk. No. No. Of course I don't. I'm just saying maybe we should start the talk. We should start, we should have a talk because it's gone on long enough. We've given them an opportunity to to reconcile these issues and it's I would think significant. How many SLPs do we have, Mr. Sparks? 17. Okay. So, that's not a insignificant amount, I think. But anyway, that's my it was more
062a comment than a question. Oh, well it was a question because I thought, well, maybe I'm missing it and they're, you know, putting it on here somewhere. But no, this is only for the teachers. Okay. And based on their their lure level. Okay. Thank you. I just want to add to and Heather, you may have more to add. The factors this year reflect an increase on the secondary factor went up and so we're trying to look at making sure that we're directing that towards support of secondary programs. also the at risk dollars that was separate through family income index that channeled directly to schools that's now been worked into the SEG. And so we're we're trying to be really cognizant of where we're directing some of those dollars and making sure that it is to
063the degree that we can initially with that change proportionate to what the poverty level is out of school. And that's a very challenging thing to do in a district our size when you're dealing with a hundred million dollar budget that has been static for quite some time. Well, and that's smart because you never know when they're going to circle back and say, "Oh, prove to me how you I believe that on its way." I certainly do. I would agree. That's wise. Thank you for doing that. Any other comments or discussion? No ma'am. Okay. Next item. The fourth item I have is a consideration item. The following salary schedules were found to have some incorrect amounts. My fingers got a little I don't know type happy. I missed some numbers. So I apologize for that. Um
064we have corrected those. But the first part I want to let you know is the employee calendar. Um, we completed this or Brandon helped complete this um after the approval of the instructional calendar at last board meeting. And then on schedule one, we added a position. It's the executive coordinator of prevention and intervention. Schedule 4, the high school counselor. We needed to adjust the steps 29 through 34. Schedule five, the instructional and nursing calendar under the BA step level two, step 39 was incorrect, which we've corrected. schedule 8 which was our related service providers under both the MA plus 15 and ALMA plus 45 step zeros were incorrect and then we also adjusted steps 25 through 31 under the ALMA plus45 and then the final schedule is the increment schedule that is for your final
065review and approval. And I stand for any questions. Anybody have any questions or comments? No, ma'am. We've had a lot of information about the increments uh schedule. So, we appreciate you bringing the final one to us. Okay. This was a consideration item updated salary schedules. Make a motion to approve the updated salary schedule. I'll second. Have a motion for Mr. Cordova, second from Mr. Hamilton to approve the updated uh increment and 2526 salary schedules. All in favor? Opposed? Motion carries. Thank you. The fifth item I will be presenting is the fiscal year 2526 budget. This presentation will highlight our projected revenues and expenditures, key funding priorities, and overall financial outlook. Our total revenue revenue projection for fund 11,000 which is our operational budget is approximately 1.6 million. Our expense um projections we had the 4%
066mandated salary increase. Our health insurance went up 9.95% um were all options. We continued the same tiers for our insurance where it was 80 70 60% as our portion and then the ERB rate is remaining currently at 18.15% for our portion. our instructional function which is our 10,00 um we had projections for our salaries, benefits, professional services, property services which is our maintenance and repair other services which includes student travel employees, contracted services, our supplies which also includes our instructional materials, software, all of that and then our property of fixed asset assets. So our total um we want the instructional services to remain our top priority. So we were allocating over 62 million to that. The next slide is our student services, student support services. This includes salaries and benefits. Um and we've allocated over
06711 million to that. This includes funding for diagn diagnosticians, counselors, therapists, specialists who provide essential academic and emotional support. Our goal is to meet every student's diverse needs. The instructional support received um 1.93 million. This covers curriculum coordination, professional development, library services, related materials um that are critical to maintaining instructional quality and educator growth. Our general administrative function um our budget totals 1.9 1.39 million and covers board services auditing u with the inclusion of the cost of the CMS foundation audit at the 50% legal fees administrative um travel and then we want to ensure that our leadership has resources needed for sound decision making and compliance our school administration. Um we are investing investing 6.5 million at the school level school level leadership and operations including principles and office staff. This ensures each campus is
068equipped to run efficiently and support instructional goals. Central services um accounts for 5.8 8 million covering the finance, HR, IT, and other administrative functions that support the entire district. Our plant operations uh is our operations and maintenance. They will receive over 13.2 million supporting everything from utilities to building repairs, security, insurance. A large portion goes to facilities upkeep, including 2.3 million for property services and 3.3 million in insurance and contracted services. Sorry, student transportation and our capital outlay. Um we budgeted 22 um,975 that's for bus in inspections and property and liability insurance. Capital out outlay includes 369,255 and this is for facility improvements and equipment upgrades. Uh, and this is because of the the nearing of our 2021 bond projects. And believe it was last month or the month prior to that, we you approved
069a letter requesting the use of operational monies. In addition to um, sorry, I'm skipping a slide. This is back to our SEG budget. We have the cost of salaries coming in at um 64.9 million. Cost of benefits at 21.6 million. So a total of salaries and benefits at 86.5. Our total SEG was 93.9 million. So our SEG budget after all of our salaries and benefits is 7.3 million. We're hoping um it's probably going to fluctuate. We're still reviewing some salaries to make sure through attrition and everything that they may lower down. In addition to fund 11,000, we have 38 other funds totaling over 51.6 million, including our federal grants, our special revenues. The district's total budget exceeds 154 million. And despite waiting on final award letters, we are financially stable with the projected year end
070cash balance of 15.3 million. This includes incumbrances that will be paid by June 30th, but it also includes some of those incumbrances that will not be paid and will fall off. So, our cash balance may rise a little bit. So in closing, uh, our budget reflects strategic investments in instruction support services and facilities while maintaining this while remaining fiscally responsible. We are committed to providing the highest quality education within our means. I've included in here our um program unit history for our program units and our TCI index. Um, Cindy, I know that you had a lot of questions for that and so it's dropped and then risen with the change of how it's being calculated. And then our risk insurance premium increases each year. It's seems to grow larger. And I stand for any questions.
071Anybody have any questions? A lot a lot actually in this uh approval of this operation budget that do include the foundation and what we're going to do. Good. Okay. And uh I guess the me letter member of understanding is that something going to come different that we can change the language so we make sure yes come later. Okay. We'll bring that back at a later time. Other questions. Thank you for u aligning the budget with our strategic requirements and where we're headed. So appreciate that all of you. I know the cabinet had a lot to do with it. So, this is a consideration item. I move that we could approve the uh 2025 2026 operation budget. Okay, I'll second. I have a motion for Mr. Martin, a second from Mr. Cordova to approve the 2526
072operational budget. All in favor? I opposed. Motion carries. Thank you. Thank you. The final item that I have for your consideration is the removal of unit 335 which is a 2017 Ford transit. This was declared a total loss due to an auto accident. I stand for any questions. Anybody have any questions or comments? No ma'am. I don't have any questions. Okay. This is also a consideration item. I'll make a motion to approve. Second. Have a motion from Mr. Hamilton and a second from Mr. garden um to uh approve removal of unit 335. All in favor? I opposed. Motion carried. Thank you. Thank you for your time. Thank you. Mr. Brady. Exciting. Good evening, President Osborne, members of the board, Superintendent Russ. Just one item. It's a consideration item. 30 buses, $2,184,725 for the contract to
073be able to transport all of our kids to and from school requiring your approval. And we're very happy with Corey Aair and what he does to make this fleet work uh within the means of our budget. So, I stand for any questions. Any questions? I bet he's glad field trip season is over. It's not just field trips, but yes. Right. Well, is he still struggling to get bus drivers? Yes. And we just keep increasing opportunities for kids to go and participate and be involved. Those hooks matter. And uh he makes it work. So, I want to make sure I commend him while I'm at the podium. Are there any other questions or comments? This is a action item. I move to approve the the fleet contract with ADA. Okay. We have a motion from Mr.
074Cordova, a second from Miss Edward to approve the fleet service contract. All in favor? I opposed. Motion carries. Thank you. We have open forum now. Miss G. No cards. No cards. I we'll go to announcements. Mr. U. June 5th through 7th, we have the NMSBA law conference. I believe the board will be in attendance along with several administrators and then we'll reconvene here for our next regular board of education meeting 5:30 p.m. on June 24th. That's all that I have. Okay. Entertain a motion to adjurnn. So move. Second. A motion for Mr. Cordova, second for Mr. Hamilton to adjurnn. All in favor? I motion carried.