001So here with us this evening we have uh Mrs. Patterson, Mrs. Potamadis, Mrs. Davis, and Mrs. Pounds. So I will turn the floor over to you ladies. Okay. Well, I'm going to get it rolling. I have it written down otherwise I ramble. Um so we're going to start off. Um, hello. I am Becky Pounds, your AVID district director, and I would like to say thank you for the opportunity to attend the AVID Summer Institute in Anaheim with our site team, Amy, Kathy, and Casey. It was an intense three-day training. >> Nicole, how have you been? >> Good. How are you doing? >> Amazing. >> Catching my tail. >> Good. >> Sorry, I'm late. >> Oh, no. I don't know until you Cody got stuck in. >> Yeah, he text me. I text I said, "Hey,
002I'm running pretty late. I'm on my way, but it's going to be like >> No, I didn't even Very good. And this is helpful. This is okay. Um, thank you all. Appreciate it. That was that was wonderful. >> Okay. We are back from the field trip at 6:07 p.m. >> We have everybody. Okay. Uh, we're going to move on uh to the housekeeping items uh agenda. Uh, I believe everything is good there. >> And now we're going to move on to the minutes. Did everyone have a chance to look over those? >> Okay. Move to approve. >> Okay. All those in favor signify by saying I. >> I. Thank you. The next item is payroll and bills. >> Uh, yes. So, the reports that I um sent you have quite a few details um including
003payroll and old bills and incumbrances and open purchase orders and that sort of thing. Um and I I'm happy to stand for questions. I I do want to say that um there were three notes I said to the financials. One is that we're not doing bars yet. were still entering um contracts and supplemental contracts and uh so I didn't feel like we and we had to move money out of fed programs in July because they said we couldn't spend it and we're moving that back. So I'm not ready to submit any bars for um moving things around. So yes, I know that there's some negative line items, some functions that are negative. Um, >> just want to comment if you're online with us, would you please make sure you're muted unless you have a question.
004>> Thank you. And there was one purchase order that was improperly coded to fund 31200. So, the whole fund looks like it was in in the negative in July. However, it's already been moved, but it happened in August when I saw it. It's been moved to 31701, which is SB9. it was plumbing repairs. >> So, um that that's been moved and cleaned up. And then activity accounts are still um going to require some work. Um when I pulled activity reports for from last fiscal year, year end June 30th, um what the balances showed are not what the sponsors agree. I've had several say, "No, this doesn't look right." Which they didn't. I'm going to say they K12 was not keeping everything completely separate from the rollup account, which is 23,000. That is the main account
005that we have to report to peed. In at Corona, we have separate funds assigned under that that nobody looks at. Peed never looks at those. They only want to see the totals. Um, and so we have some discrepancies and I need to go back multiple years to look at all the revenues, all the expenditures to get true balances for each of those activity funds, which there's quite a few. Um, so I'm hoping my goal is to have those by Monday of next week. Uh, but it is going to take a little bit of time. And then I wanted to ask um on the graphs if there was something else you want. I tried to simplify how they had been presented in the past because they kind of were small. Um is there something else you'd
006like to see? Did you like seeing it as a budget year-to- date expenditures? Okay. >> Yes. I like I like totals. >> Okay. >> Um and and then there are those that like details. That's fine. Um, but I like to look at the just the the grand total and and looking at it in graph form just, you know, snapshot and kind of get a visual of what's going on. So, no, that that works for me. >> Okay. Okay. >> Um, I do have some questions on um building purchase for 235,000. >> That was your um house. The house. That's what I want to make sure. >> Yes. And then um was the 29,000 and SP the SP9 local was 29,000 256 was that part of it too? >> SP9 local 31701. Is that the one
007you're looking at? Is that the waterline project? It >> It could be the It was >> probably waterline project under the gym. >> If it's under SP9, that is the carryover of the water. >> Yes. >> And then when um we have 620,000 in number and year is 125 and current is 125. Is that our some of our um I know some of it's construction. >> It is. So, one of the things that I Let me look at that construction one cuz I think it's like 447,000. That's >> Yeah, >> um I believe I'm going to be able to release that. Um I think that's that carryover PO that you had told me. Um they did they abandoned the work. It was a security project. >> Yeah, it's Apex PO. >> Apex. Okay. that did,
008but there would have been any duplicate PO issued by CES and us. >> So, we're waiting for CS to give us the clearance cuz a the project's not completely closed out yet. But hopefully by the end of next week when CAMET comes in with the rest of the sensors, that project can be completely closed out, which we have a separate PO for CAMET already for the $3,000 worth of work on the door sensors and hardware to make sure they work. That's existing. So once that is completely done and broocotta gives us the clearance, >> we can close out more than likely that duplicate PO that was there because I believe it was issued through CS >> and it was a carry forward P. It was one that I rolled forward. Yes. >> What about um
009the payroll >> payroll? John 12. >> I'm sorry which which one? >> John 12. >> Who is that? 118 367. That's the incumbent or the budget. Sorry, >> what function? >> That's Yes, that's Amanda. When the budget was done, um there were two positions placed here and one was the director of curriculum and the other was the business manager because that's where um K12 had been paid out of in the past. >> All right. >> Get a paycheck. So, thank you. 26107. >> What is that? It says RC district fiscal. >> That was the edfellows program. That was the reimbursement. >> So then what's 4189? >> That is title 4. >> It is um kind of health and wellness of students. >> Okay. >> It's $10,000. >> Yeah. >> We had a $9,000 car. >>
010Yeah. And in 21100, which is food service, >> why is there not any incumbrance at all? >> That was a question I actually had that I needed to sit down and talk to Curtis about. Um, and food services. So, that is the universal free that is a separate funding stream from the state and I just think it didn't get utilized last year and so we we will be looking at making those moves. What I'm afraid of that free lunch thing, I thought if we don't use it, they're going to take it. They're they're going to claw it back, >> right? >> So, I think we need to use >> I agree. >> Not on salt. Sorry. What's that? I said not on salt. Sorry. >> A little bit on that. K12 K12 didn't utilize that
011fund when we would tell them to code it. >> Yeah. It just never was. It wasn't used last year either. >> So, we'll get it We'll get it spent though this year for sure. >> Carry on. >> Give us >> Yes. Yes. No, it's in Yes. No, it's already part part of the budget. Yes. This budget includes what they anticipated our carryover would be. >> Yes. It won't be anymore. >> Okay. That that was all my questions, guys. >> Great questions. Yes. So, I'm just trying to understand how I I really like this summary, by the way. I like this. >> Good. >> Okay. So, on the the top line there, you have the budget for 3 almost 3.3 billion and then you have the year to date of the 225,000 >> expenses for operational,
012>> right? And so then when you look at the year-to-ate percentage of >> So, I did that of the total expenses. I didn't. And I just added a line right before this. I'm going to do another line that says percent of total to budget cuz I did it for the total expenditures uh when I when I did this. >> Okay. So, I was trying to understand how that was working. >> Yep. But I will add that column because I think that would be helpful. >> Okay. And you've worked on the you explained to me the >> Yes. I and I want to explain to everybody the Are you talking about the bank statement? >> My next question. >> Yes. >> So, with the bank statement, there's a couple of things um I needed you guys
013to be aware of. Um we didn't balance um for the primary reason, and you can see when you look at the I did a kind of a summary of what happened. Um, we were off $41,562, but when you look at the bank statement, which should be at the very back, and I highlighted the items that um they're sitting well, the deposits for Torrance County, we have not been able to get the documentation from Torrance County to book those deposits. I'm going to go ahead and we're going to just go ahead and do it, but usually there's a fee that we have to charge that they charge us and I wanted to be able to split it out properly, but we have not been successful. Curtis has reached out to them. Uh Hannah's reached out to
014them. She's called them. So, um we don't know where they're sending the report to. Um, but the other two items are in fiscal year 2425. They were vouchured in fiscal year 2425, but they're not care they payroll liabilities, so they're not just sliding right over. There's a process. And because my Nimia bill didn't balance, I didn't feel comfortable just moving everything until I can balance. I'm not done with year end is basically what I'm saying. So we have the Nimsia bill that we had to pay and we had our our taxation and revenue where if you look in the system they booked them and they they vouchured them but they didn't they didn't pay them. I ended up having to pay them, but I have not rolled them forward and I have not rolled forward
015fund balances because I'm not convinced we're clean yet on fiscal year 25. Um I'm I'm still working through all that and and our board meetings unfortunately just come so quick in the new month that it which is great but I just have not had the time with setting up the new fiscal year getting payroll run and no one has missed a check right everybody's been paid um and trying to make sure that the day-to-day operations I just have not finished closing year end. You know who you might check with is your budget analyst cuz they get some stuff from the counties. >> Oh, you know what? We got one from for Lincoln County. >> Yeah, L Lincoln Lincoln and Sakura have been pretty good. They've been really good. >> For some reason, Torres has not
016been doing it and we did get them for a while. >> They get they get information too because they're the ones that tell us what our >> analyst know to help you with it. Might have more, >> but it balances, I guess, is what I'm saying is I know exactly where it's at >> once I can get the two years cleaned up. >> So, >> or the end of the day, >> that's great. That at the end of the day, that's really what matters. But in this 41,000, is that in these um amounts you have over here to the left, are those cumulative for the last few years or are those recent out of balance? >> These are recent. These are payroll liabilities from June. Do I do want to point out though um I
017know we've had this conversation um briefly about if you look on page um there's other outstanding distributions on um it's around page five, four, five. It's around page five. So it's probably on the back side or starts but it says pay page one and it's right before the bank statement says outstanding other dist dispersements listing sorry um there are direct vouchers that are still outstanding from fiscal year 2324. Um why I can't tell you. I think the May one the one that is May 1st for 33,000 um is probably a Nimsia payment because that's about how much Nimsia is between 33 and 40,000. Um I'm thinking that's Nimsia a payroll. I I I don't know. I did call uh Tyler Technologies to help us figure out how to clear these and the person that I'm
018I spoke with on Friday was not able to help me. So, she elevated it. Um it's Wednesday. if I I will call them again tomorrow and see if I can get some guidance because her thought was that they didn't roll some liabilities forward but they went ahead and they paid them in the new year and didn't clear them out and they've just been hanging there. So we have to do the correct entries to get them out of there but until they investigate the actual entries. Um, >> so these are like AP. Is that what this >> They're actually payroll. They're payroll. >> Payroll liabilities. And when I say payroll liabilities, I'm talking about Nysia, your health insurance. I'm talking about your, um, uh, workers comp, um, federal taxes that we have to pay. All of
019those are done through what's called a direct voucher process, uh, in the accounting system. And really they should clear within about 45 days total cuz you pay them and it you check it off. But for some reason these are still hanging. And I don't know I don't have an answer still as to why but we're working to clear them out. >> So there was that there was that issue cuz it's a deadline tree. Yeah. >> So there's four entries every single time. So, we had those errors at the end of and what they fixed them. I don't think they did. >> Well, that's what I'm thinking is they may not have fixed them because once you cut the check, it should credit cash and debit the liability. The liability goes away. So, I don't think
020>> Yeah, I don't think it got lost in there. >> Mhm. Okay. Well, >> I I did get the quarterlys done though, the 6:30 quarterlys. I did those for the public ed cash balanced everything balanced according to their reports. So I feel I I I think we're on the right track. There's just a lot of entries I think we're going to have to do to clean some of these things up. >> I was telling you wait for the auditor. >> Yeah. >> And I wasn't comfortable rolling the funds forward. You can you can roll them more than one time, but I felt like we needed to clean them up as as best as we could before cuz otherwise I have to reverse them and then do it again. So, I would rather uh we we
021close out FY25 completely and feel confident and then roll and then if the auditors tell us we need to do some other entries, we will to >> Well, it sounds like you have a good handle. So, thank you. Yeah, >> it's been a lot >> to wrap my head around. >> We appreciate it. >> Thank you. >> Any other questions on payroll bills? >> I need a motion to approve. >> All those in favor signify by saying I. I. >> Thank you. >> Okay. Uh, next item on the agenda is are the bars. >> And like I said, we won't have any this time. >> Okay. Thank you. Uh, next is the principal's report. So, uh, we had an open house on July 30th, which we had a really great turnout for that. Um, I
022was really surprised at the amount of people that showed up. >> Um, but it it was great. I mean, you know, a lot of the wind farm, our new kids, they came, checked out our school. Everybody got to go visit with the teachers. you know, the teachers work diligently to have their classrooms ready, set up to make the kids feel prepared. >> Um, >> the uh parents came with a lot of questions within their individual classrooms and I think that was extremely beneficial for building those relationships. >> Um, you know, that kind of started early on um for the for our newer people. Um the first week of school um our teachers worked together as groups um since there were you know teachers and students out for fair week. Um they worked together um and
023had students do a lot of activities. They went over norms, routines, procedures, um group activities and they started on some um beginning of year diagnostic testing. Um the kids really enjoyed being in groups together. Like the high school was in the boardroom quite a bit of the time. you know, they introduced the AVID books and binders. Um, they went over the handbook extensively every class period. Um, went over a section of the handbook and they got to go over those. Um, >> don't forget win it to minute, >> minute to win it, whatever one is saying. Everybody's yelling in the hallway. So, yeah, that competition was pretty cool watching the kids get at it. >> They were very active. They really liked the mind games. Um, but the teachers had planned for them. They were
024very engaged in all of their activities. Um, for dual credit, we do have 100% participation for grades 10, 11, and 12. >> Excellent. >> Um, half of them are CTE, half of them are going the associates route. Um, just keep in mind with our juniors, um, you know, getting an associates within two years could be a struggle for them. They might not quite reach that associate since it takes three years to get that. Um, but we do have all their paperwork back and plan on submitting all of that uh tomorrow. >> I don't know how you guys presented that, but however you did it was good because Courtney was engaged and and she wanted to have an indepth conversation with me on >> and and so yeah, so however you guys did that, it was
025successful. Yeah. >> So just positive feedback. >> Thank you. So good job. >> And we do have new staff members. So, we did get our elementary special ed um position filled with Miss Lorraine Spencer. Um, and she comes to us from TA. Um, she also has a lot of dyslexia training um and other methodology things that she would like to she's very excited to be able to give some PE to our teachers if they're willing and able to do that. Um, we have Miss Michaela Eldrich who is PE and history. >> Our teachers and our students are absolutely loving getting to have physical education every day. I think it's changed the elementary the students. I think it's changed them a lot to have that structure too. >> And I bet Michaela does a great job.
026>> Yeah, >> I went and sucked in there when she was going up. >> Oh, yeah. >> This is not for me. >> Well, there just wasn't a lot of fairness. >> I was like, I'm sorry. And then we also have Miss Becky Pounds for math, CTE, and AVID. >> Um, and then Miss Bianca. Um, >> can you notice? >> Thank you. And she is our educational assistant. She is helping out with K1. >> Um, and she >> her and Miss Zamora have clicked really well. Um, you know, they already they already have a system now. The kids go here, they go there. Like, >> excellent. You got to agree. >> That's a way for her to make her losing her banker. >> Yeah, exactly. >> What were our numbers as of yesterday or Monday?
027Because I'm not sure we ran them yesterday. >> What is it? >> 89. So that elementary we have 47. >> Um high school we have 42. Um and that's with two that came in enrolled yesterday. Okay. Um, so they're still trickling in. Um, and then 17 of those currently have um, IEPs, 10 in elementary and seven in high school. >> Very good. >> Excellent. Thank you. Thanks. Any questions for Randa? >> Okay. >> Have we turned any kids away? >> No. >> Oh, our our prek is maxed out at 8. >> Okay. So, I was just wonder exactly. Okay. Sorry. Okay. >> All right. Well, thank you. >> I didn't think we had, but >> All right. Excellent. >> Well, good job. Good job. >> And uh director's report. >> Uh so, I'll start with
028a fair report. Uh holding true to Corona tradition, every one of our kids made the sale, which is phenomenal and amazing. Uh we had the champion Durac. uh with Brendan's first year she had champion Dur Rock and um >> I think a second place Hamp and Aubrey had some um I don't know second third fourth somewhere in there and the sheep and goat barn we all sat kind of right there second third fourth fifth sixth couple that didn't place as well but um and then we had the reserve champion steer we had a couple uh showman's Grady Gutierrez will win showmanship in every animal that he shows very passionate. >> Yeah. >> But a sad day on Saturday. Yeah. And he had the grand steer. Um they are under our umbrella so they're they're part
029of us. And um and then uh Courtney got showmanship I believe in the steer barn and uh there wasn't a junior showman though in cattle, right? >> No, I don't believe so. >> Yeah. Just senior and novice. And so we had both of those. Um >> Ski was junior showmanship goats. Cooper was junior showmanship and sheep. Um and so uh they held their own at the fair and um all the animals sold phenomenally. It was a record sale. So it was great. >> Um and they all came back to school a little tired. In fact, at one point Trip's head was this far from his keyboard in English. So Roxy told him he needed to get more sleep. But uh they're all back in and we're now all back on campus. So, that's that's a
030good thing. Um, you've got the AVID um presentation and my my plan this uh moving forward is to be in Casey's room on Mondays from 1:45 to 2:45. That's my open period throughout the day and to meet with Casey on Mondays and Kathy on Tuesdays and Amy on Wednesdays and then we meet as a collective on Thursdays. That way, we're kind of staying on top of these shifts into project- based learning in the AVID space. Um, because I'm learning AVID, you know, right along with them. So, um that's the plan there. Um with some of the scheduling, uh juniors and seniors where they got the presentation was I have them first hour for an intervention online period. Um almost every one of our classes has a a spot where they're getting intervention or online time
031to work on those classes. And we went over Eastern has done a phenomenal job creating those pathways and lining them up whether they start them freshman year, sophomore year, junior year, senior year. um they were shocked to realize they could earn their CNA license in five credit or five classes and they didn't they had no clue that they could be a CNA after five classes and then so we talked about that and how they could get that and work their way through college and and use that if they wanted to pursue nursing if they wanted uh a lot of them it was really funny to watch their brains. there's a wildland fire one and they were like, "Hey, if I get my CNA, that puts me ahead in wildland fire and then I can be
032the medic that's on the fires." Like they were they were rolling with it. It was it was great. And it gave me goosebumps whenever I asked all 12 or 10, 11, and 12th grade who was wanting to take dual credit and they all raised their hand. And so I it gave me goosebumps and chills to know that they're that passionate and excited about it too moving forward. And so we're I think we have a couple outstanding applications that we'll gather tomorrow morning and then we'll send them all off and they'll be enrolled uh with bringing on our our sped teacher in the elementary. She's um trained in the Scottish right take flight uh dyslexia training which is an entire comprehensive program. Um, and so, um, I know a lot of our teachers wanted to do
033the Orton Gillingham training. Um, but we felt like having a comprehensive program was more beneficial than sending and the asynchronous is hard with Orton if you can't be there in person or you can't have an inerson trainer. And that was Amy's number one feedback. She said, "If we can't get somebody in person, like it's going to be really tough." And so we kind of felt like this was going to be our role in getting a comprehensive program and getting the teachers trained in that comprehensive program versus just the methodology. And they've all been trained in letters which is pretty similar to Orton. Um so we felt like they had the good basis. This would just take it to the next step. >> And don't forget our high school staff is required to have it done
034this year too by state >> statute. State statute in June and it just went into effect July 1. Uh we will start training um all of our ELA up here that it starts with sixth grade next year seventh and eighth and it moves on through. Luckily that's only two people really for us um but we'll get them trained this year and >> but all the high school staff will have to have it in the next three four years. >> Yeah. So everybody trained in that spot. >> Are all those teachers that had they were reluctant and they wanted to go the other rout are they are they all good now? No, I don't know that they are, but I think there's a disconnect and I'm trying to figure out how to communicate this better. Orton
035Gillingham is just a methodology. It's not a program. And I think they still are stuck thinking it's a program for the students. And so I'm I'm having Lorraine try to help me help me present that it's it's the methodology of teaching versus like a comprehensive program >> at some point. Could you do that? >> Yeah, and we're working on that. I thought we had it cuz I had her kind of explain when she came and toured the building, a lot of those teachers were here. Um, and I thought we had it and and then when I came back from fair, that's not what it was. And so then I was like, okay, I got to regroup. I'm sorry. Let me try to present this another way. And and I I will apologize. I have not
036relayed that to this building. So any that thought they were going to get trained in this building, that is that's totally on me. and I will take that fall uh fault or whatever um for not communicating that well over here to this these staff members. But um we just felt like a comprehensive program was going to be way more beneficial for our students than just training teachers in a methodology of of phonics >> and once they understand that that will be helpful. >> I think so. I think the other part >> you can always go back and revisit that methodology if you want to. >> I think it's not off the table. We just thought the whole program might be better. And in the meantime, until we were able to get Lorraine situated and brought
037on, we um >> we started with UFly, which Randa was very familiar with and kind of got them rolling in youly. And so we have programs rolling with the dyslexia. It's it's just a miscommunication on my part. Um and then so just trying to provide those training opportunities and letting teachers know like why do you want to be trained? Like communicate that with us. tell us where I'm not training. Um, that's my next steps and trying to make sure to provide that for that. >> Okay. And two things on Amanda's report. We've got to give Sydney Maro from ENMU Ruoso and her a lot of credit because when we've given the presentation, they gave us the pathways. They presented us this is your time to fail before you get to college. This is try it
038now. Have that expectation. says, "We'll work with you." And Sydney's trying to work out a schedule to be up here or help to advise, but also our CN partners with Kelly Springfield. They're working on bringing career counselors in that are general college people or career people to assist. So, there's going to be a lot of support for those kids. So, if they're struggling, they need to get to either Randa, Amanda, or I, and we could do some study groups or do some support groups to help those kids with that. That's the that was the most impressive thing at Rosco when you saw those dual enrollment kids working in their high school together in those classes and a lot of collaborations going on with that. So, I think that was a key part because Cindy kind
039of said, "This is your time to try it free, >> right? >> If you're not, if you're struggling, get with us because they're going to treat our kids like they're on campus with the counseling services in the MV ROSA, right? >> They can do a virtual counseling session or they can do an inerson counseling session if they want to go to campus." The other thing about the associate degree too is if our students are able to enroll and want to go on campus and have experience, I know Hadley did that this summer to get ready for college, >> you can now do it earlier with them. >> If you're willing to go down and go into an Inerson class down there, >> they're willing to support you just like you're a regular college student, but
040they will still communicate with the high schools of what their dual enrollment struggles are if they're having it. And that's why we're so impressed with Emmy Rodosa because they've had Sydney there now. this is her third year. The consistency is there with Clovis, we've had four different dual enrollment contacts in the in almost two years I've been here, right? >> So there's no consistency of what the message is. >> And I think the other part on the dyslexia piece that's that everybody needs to understand that methodology is still part of the entire program. That is a science of reading project that was taught in letters. That is a strict part of that. And I think making that connection to the overall program with the methodology, I think once that gets put in place, I think
041all those fears will be put aside and you'll see a more consistent approach across the district. So having Orton Gillingham third grade and then what do we piece in if those kids are struggling, >> right? Okay. Any question? >> I do have a question just to help me. So, in your new position that you have now, can you generally explain to us what like I know you're principal, of course, you're superintendent, >> what is your position like? What are the the big lifts or the generalities of what you do now? >> So, as director of curriculum, if there's training or or questions on the curriculum itself, that is my job to find that for the teachers. >> Kind of like a counselor, if you will, >> is for teachers. Yeah. >> Yeah. for teachers and
042for students >> and students as well. She has also enrolled in help with dual enrollment. Okay. >> But it's without having to if I wanted the counselor title, I would have to go back to school for a counseling degree. >> I see. >> So, this is allowing me to do a lot of that without >> Okay. >> that degree, per se, if that makes any sense. >> Okay. >> I mean, I'm not doing the like psychological counseling. We still have somebody else that comes in that, >> but it's the career counseling, the curriculum counseling, like what is >> getting them ready for making sure they're moving through like they're supposed to and then getting them ready for next steps. >> Yes. >> Whether it's the elementary into the high school, the high school to college
043or whatever next steps are. Gotcha. Okay. Thank you. >> Any other questions? >> Okay. Thank you, ladies. Uh public comment. public. >> Hi guys, that's my comment. >> Does anyone online uh have anything that they want to share? >> Okay. I'm going to assume silence is no. Okay. Uh now we're going to move on to action items. Okay. The first one here uh this is a remote uh presentation. Uh it's a consideration of an approval of a resolution uh proposing the general obligation bond ballot question and capital improvements tax ballot question ballot question and other matters relating there too. >> Okay. We have Brad Angst from Stiffl and Heather Boone from Cutting McCarthy, the attorneys that helped develop the bond. So Brad, do you want to go first and then Heather, you can go through
044the process we're approving tonight. >> Yeah, happy to. Um, we can we can go that route. Uh, good evening members of the board, Superintendent Brad Public Finance. Uh we serve as y'all's financial advisor, bond advisor. My colleague Nick Kaine sends his regards. We were uh double booked this evening and um but I'm happy to be here with y'all. Um so in front of you, you have two items. You have the 2 mill, which is your SB9 levy. Uh that's a capital improvement maintenance levy. Um we're we're uh asking you to consider sending it out to your voters for renewal so that you uh can m uh um continue to keep that maintenance revenue coming in over the next uh 6 years. Uh so that is the first item. Uh, another one um within that is
045a go bond uh general obligation bond ballot question and uh tonight we're we're simply asking you to consider sending it to the voters. Uh this is a $3.5 million geo bomb question. Uh the uh impact from this would maintain your bill levy uh the same as it's going to be this year. uh so just above 7 ms uh and that would continue uh for uh the next four years and then it would start to decline. Uh the timing of this is is is important. Um you have an opportunity here to uh work with PSFA and the PSC to get quite a bit of of state matching funds. Uh your schools uh have been ranked um into the top 100, which provides um an opportunity to get um uh essentially a replacement school uh or combination
046school with um a lot of state matching. And uh the rules are if you're above uh the current metric of 7 mills uh which you are uh going to just exceed this year and you're at near bonding capacity if you if you do your local contribution which would be this three and a half mills that they would provide for the difference in the cost of a school. So, you all have about 65,000 square feet uh is what the PSFA is. Um um estimated for a combination school at about $700 a square foot, which is the average cost per square foot, believe it or not, across the state. Um it totals nearly $50 million project. So, um, for about $3.5 million of local dollars, uh, y'all can, uh, potentially get a $50 million, um, replacement school.
047So, uh, so we you're set up. You're a bit >> I I have a question. So, you keep saying three and a half, but on the text here, if I'm looking at this right and understanding you, it shows two and a half. Forgive me. Yes, ma'am. Two and a half. Exact materials as well. Apologies. >> Yeah. No, you're fine. I just wanted to make sure this was correct. >> That is correct. >> Okay. Okay. >> So, even even kind of bigger return on your investment there with a $2.5 million local contribution uh can potentially get up to about a $50 million school. So, uh, this resolution tonight, and I'll let Miss Boon talk about the process and it and what it does, but it's simply, um, you all approve it going in front of voters
048so that they can make that decision if they want to, uh, proceed or not. So, I'll I'll pause there and, uh, hand it to Miss Boon, and then we'd be happy to answer any questions y'all might have. >> Thank you, Mr. Angst. Uh and thank you uh the board and superintendent. Um I appreciate the opportunity to come and present. Uh we have before you the resolution for the November 4th, 2025 regular local election. Uh the process at this point is that the board uh should you approve the resolution to seek um putting the two questions on the ballot tonight, they must be submitted to each of your county clerks within 70 days before the election. So by August 26, these need to be filed with the each of the clerks of the county. So, Lincoln,
049Sakoro, and Torrance. And you'll see the resolution authorizes these two ballot questions to be submitted to your voters, um, the district voters. And the first one, like Mr. Ang said, is a $2.5 million uh, general obligation bond. And you'll see the the purposes that are included there. And we try to make these as inclusive as possible. So as broad as possible so that um we can use it for whatever purposes the district needs um once once they are voted in hopefully by the by the voters. The second is going to be that 2 mill SB9 uh which has a very long list of items that it can be used for. and pretty straightforward resolution, but I'm happy to answer any questions you have on this shorter one for the general obligation school bond. This is
050probably cookie cutter language. Um, so this is I guess a question for you all based on your expertise. Do you think that the mill language should be included so voters know the impacts or do you think it's this the way it's written is will answer questions that voters normally have. >> So in terms of the ballot language, we take that from the New Mexico statutes. >> Okay. So, >> so, so that's why you have these >> okay >> specific categories and what the SB9 is a lot longer, but it matches the statutory language. >> Follow up on that. Um, typically the the way this will be presented, we recommend um several town hall type meetings. um making sure you you um properly um discuss these items, what the impact is to the taxes. It you
051know what it looks like in the repayment period, but really trying to be as transparent as possible with your voters and giving uh folks every opportunity to understand um why you're putting this in front of them front of them, what it means for their future tax bills. um but also what it means for you know the community and the ability um you know to to uh renew and update your facilities. It's it's kind of a rare time and and uh the ability for you all to be able to do this um you were ranked 89. uh it actually dropped to 92 um with the with the final values from uh PSFA and only the top hundred you know get these opportunities. We had another district that that recently just um updated some fire um alarm
052systems and actually kicked them out of the top 100 from uh you know in the 80s to to about 113. So, you're kind of at that at that sweet spot right now. If if uh if the board does decide to move with this election tonight um to send it to the voters, we'd recommend uh that you follow up with the PSFA pretty quickly and and get an application into them. There's an application period that's open uh right now through uh September 1st. Um and so while you're you're right tie um and then they'll go through their application process and the award of those applications actually happens mid November um which would be just after your geo bond election. So they know, you know, if voters supported you all going this route and then uh just
053a week or a couple weeks after that, you know, if you have that support from PSFA as well. >> And once you do the application, you're locked. You can't be moved off of that top 100 list. >> That is correct. It's a little bit more than just submitting an application when you lock that in. Yes, ma'am. If you start that that process, um there's a point. They're not going to do recalculate until uh next summer, >> I believe, is is when they do it. >> Um so, you do have some time uh while you're still top 100. >> What What caused us to move from the 80s down to 92? uh other districts that got downgraded >> like he was talking about. >> Yeah. Like what happened? You had ones that would go one way
054and then you would have districts that would >> go ahead of us that do that and then Yeah. Brad, didn't PSFA go to rolling applications and you go present in front of PSC on building projects? They they did that for um the last year or two. That um trial period has ended. We've been encouraging them and and suggesting that they go back to that and renew that process, but uh this year, no sir, it's a uh there's a couple of application windows. It's still rolling. >> Okay. And this new bond, this the two point the general obligation bond that will not raise property taxes for our community. >> That is correct, sir. I do want to be clear about um your 2024 bond though and how that's um shaping up. Uh so when y'all sold
055your 2024 bond uh the way we structured it was so that um the bill levy would come would come up above seven. So you went halfway last year and this this year it goes to uh we're we're calculating 7.2. So it's going from 5.9 to 7.2 this year. So 1.3 increase for for the 24 bond. However, what I'm telling you is it won't go above the 7.2 uh in the future. So it would hold steady. It would not be an additional any additional increase. That 7 mil levy mark is what you need to um be in the running and and be considered by PSFA. And so if you're uh if you sent this to the voters and they said no, you know, next year your mill levy's going to drop. So it's just above this
056seven for for right now. Um and you can hold it steady. It would not need any increase. >> Plus I correct me if I'm wrong, but I think if we keep our 7 mills or higher than 7 ms, our wind income increases as well. on the >> on the property taxes. >> I I Yeah, I'd have to have to look into that. The windmills uh do pay um you know significant portion of that debt service uh levy and the revenue. But, uh, as far as the flow and if they, um, have some payment of load taxes or some other, um, abatement set up at the county, we I'd have to look into that to, to verify. >> I'm almost positive that's what Jeremy told us. >> Yeah. And Taylor, when they set it up, and
057I think that's the thing that Jeremy sent us. >> Yeah, it's been a while the way that that works. And the other thing is >> will change >> if we get above the seven it increases. >> And the other thing bar take into account the additional business properties they're adding on this that goes on the roll that rolls on every six months when they do the reassessment. So >> So we're going to we should be pretty good beneficially from the wind side of this with the additional properties and getting above seven. >> That makes sense. Payment of the taxes. If it goes up then >> that helps. >> Okay. So, uh what's the pleasure of the board on these items? Do you all have more questions? Do we need more discussion? Okay. So, does the
058board want to approve the resolutions uh this evening for these folks to move forward uh in getting this ready to go on the the ballot? I so move Okay. >> All those in favor signify by saying I. I. >> I. >> Thank you, Heather and Brad. >> We appreciate it. >> Thank you. >> Two two quick reminders. One is that the the resolution does need to get filed. And I know we don't have a lot of time left, but in the three counties and it's due no later than August 26th or it will not appear on the ballot. >> Right. >> And then the second reminder, >> Heather, >> I've got it here. We're going to take care of it. Get it ready. >> Great. And then the other the other one is just remember
059when you are um discussing the the ballot questions that you can ask voters to vote but you cannot ask voters to vote in favor or against um the ballot measures. So just a quick reminder >> we can only share information. Okay. >> Good point. Thanks for bringing up that you voted and approved it. >> So is that just keep it to the factual information. >> Is that just the board or is that all >> we can't spend we can't spend funding to promote even will you do family reunions is up to you guys. That's all I'm going to >> or if you had a private donor who wanted to do something >> you put together >> you could do that. >> Say that again. If you had a private donor, if you have a private
060organization that wanted to support getting that out, but the district can't sponsor that. >> Anyone that is employed or representations of Gotcha. Okay. Perfect. All right. Thank you all. We appreciate it. >> Thank you. >> Thanks. Good night. >> Good night. All right. Thank you all. Next item is uh the approval of the contract for the uh auditing services for the next audit. Uh and Curtis was sharing that we only got one proposal. >> Yeah. >> Um one fully executed proposal. Um we had some that said they were going to submit and then chose last minute to submit that they weren't going to submit. So Rice was the one that came through. Uh Vicki and I both have experience working with them and and they are they were the ones that came through with the
061complete list and they did it based on the cost per hour with a max of 25,000 for all three. So it's a daily or hourly rate that they were charging inside of that for all the audits that we will do. I'm not sure we will qualify for the federal audit because I'm not sure we're over that threshold. Um so we should be okay with those and then the billing would come through. that is the auditor that submitted the only complete comprehensive proposal >> and we've worked with her a lot in the past. >> Yeah. >> Okay. She's >> she's very good. I've worked with her very good in the past. I was It's funny because she had Vicki had her at the RECC and then we had her at Silver or we flipped they we
062had her first and then Stone McGee and Bryce flipped between us. So, we're familiar. They're very thorough, very active. So, I'm asking a request for that and then I have to report to the auditor's office tomorrow. Then I can notify them that they've been approved by the auditor's office to proceed. >> I so move. >> I'll second. >> All those uh in favor signify by saying I. >> I. Thank you. >> Okay. Next item. um discussion on possible board action on nomination and approval of two board members to serve on the finance committee. Vicki, you're on. >> So, um law requires that the school boards have a finance committee and an audit committee and that you have two members serve on those. Um they're two different purposes. Um the finance committee can make a decision.
063Um, generally they meet quarterly when districts are on quarterly reporting to the public education department, which Corona is. That means you're in good standing basically if you report quarterly. Sometimes they they meet monthly. It's really at the will of the committee. Um, but the idea is to dig more deeper into like did we have POS when that we can we look at the vouchers for that check and can we see did did POS get in place before that? did we follow procurement? They tend to do more random checks of things of uh testing internal controls um and and then asking deeper questions before the board meeting so that if there are questions about the financials we can we can kind of go through those in more in depth. So um when we think about quarterly
064uh July 1st to June 30th is this first quarter of this new fiscal year. So we would meet sometime in October um probably around the um second third week. We we just decide and we would review the quarterlys for the first quarter and then the board member one of the board members usually then reports at the next schoolboard meeting just a quick summary of what was discussed if there were any findings that were found things that they're working on just a kind of a big broad overview. So that's the process is that you meet the month after the quarter ends and then report to the board the next at the next board meeting on any findings or information not necessarily findings like audits just I'm thinking in terms of just uh like information related to
065it and then the audit committee really exists only during the audit time there's an entry meeting there's some check-in meetings and then then the closing meeting And so are you to make sure I understand >> it's just one committee finance/ audit or you're wanting two. >> It is two separate committees. >> You're wanting uh for segregation purposes then you're wanting different people >> different people on >> it doesn't matter. It really doesn't matter when it it doesn't specify. It just says no more than two. So you don't have a quorum. >> Okay. Okay. Do you guys have any questions before we open the >> finance does require they both require two. I I shouldn't say it no more than two. They do require two, but I mean audit has two, >> not more. I mean,
066if you want it, right? >> Then we'd have to go through open meetings. Yeah. >> Right. Exactly. >> Okay. So, everybody understand the ask here before we open the floor for nominations. >> Yes. >> Okay. All right. So, the floor is open for nominations for the finance committee. First, I need two uh board members to be nominated uh with of course they have to accept um and then once we have two that accept nominations, then we'll close that one and open for audit. So, floor open for nominations for finance committee. >> I think it's pretty obvious. Okay. So, >> you know, Cody's not here, SO you have my time. >> Okay. So, I'm sorry. So, Barbara Sultier and Alina Brandenburg are from the finance committee. >> Okay. Okay. I accept. I accept. Okay. Nominations closed.
067Okay. All those in favor signify by saying I. >> I. >> Okay. All those opposed. >> Okay. Hold it. >> Did you get the first and the second for the vote? You had the nominations. Then you got to do a nomination to vote the audit committee on to make sure we're in compliance. >> Okay. So, I need a motion. I need a motion to put to put uh those that were nominated on the committee. Uh so moved. >> Second. >> I second. >> Okay. All those in favor signify by saying I. I. Okay. >> There you go. All right. Now the floor is open for the uh nominations for the audit committee. >> I would love to He's smiling too. >> You don't have a grudge or anything, Robbie, do you from the last time?
068But you only have to do it like >> Well, she he will tonight. He'll earn his paycheck tonight. >> And it's done virtually. The audit committees are generally done virtually. >> And it's only what? Three times? >> Yeah. Three times that the board >> there's usually one or two in the middle, but they're quick. >> Yeah. >> So Cody's not here to accept or reject. So how does that work? We follow the old >> in the past practice, the board president usually is on the audit committee because he has to help with the presentations like that and one other board member. So >> Robbie Strong RM says he got him secretary, he's on audit committee now. So I think it's a fair shake. >> So I need a motion to approve the Yeah, you can.
069Yeah, he's >> we did it to >> move. >> And who second it? >> Oh, okay. All right. All those in favor signify by saying I. I. >> All those opposed. Okay. Thank you all. Is that what we need? >> That's what we need to be compliant. Yes. Thank you. and you'll let us y'all make sure and let us know in advance >> and we'll we can talk about what would be just have a quick uh conversation about what makes the most sense in terms of time and when and Zoom in person whatever you guys want to do. >> Congratulations. >> All right. Okay. Uh, next item is uh discussion and possible board action on the Oh, we already did that. No, we did. Okay, we >> did that. >> All right, we're now down
070to discussion items and updates. So, teacher housing update. >> Okay, first the obviously of the Johnson modular home. Um, we have the title official and the plates are in the mail to us because it's a modular home. We had to go through DMV to get a title and everything else and there were some documents that had to be added. Additionally, um because of the prior plate number and everything else, all those things are going to be transferred to us. I started the process as of Monday to make it a permanent residence in Corona with the county. So, we had to submit a form to the county for them to say it's no longer going to be a mazur home. It's going to be pounded permanently on school district property. Uh, so it gets the tax
071waiver that is necessary for it instead of it being a motor vehicle. So we'd be exempt from property tax being a school and education. So that'll take roughly 3 to 6 weeks for the county once I get the official title and take it down to them and show that we have full possession of it with the plate and that it is going to be mounted up on that lot permanently. Um, so it was a little bit of a chore because we got answers from three different DMVs on what the process was to get it approved. So finally we went to a Mazer home titler in Santa Fe through our attorneys and they got the process all the way through. So as of Monday it was officially ours with all the documentation submitted. Now we just
072got to get the county paperwork done on the teacher housing demo project. >> Okay. So before you go there. >> Yeah. >> Um I guess my question is just to make sure I'm clear the the school owns that that home and that property. Yes. >> Okay. >> We own a modular home now. >> Okay. So, with that being said, who dictates what happens with that? Is it the school board or where does that authority? It's a school board that because the school owns that property. >> According to the county, since it's already been up there and was on it and you're planning on mounting it there, it'd be easiest to do it there. If you move it to another lot, you're going to you're going to have to title it on that lot or make
073it a permanent property. That's why I'm working with the county on what the process is of what that home is to stay. So, is that the question you're asking if it's going to stay permanently on that lot or >> no to decide what happens to it? Is it the board or is it the superintendent? >> What the use of that house? >> Yeah. Yeah. >> Underneath policy with housing, it falls underneath the superintendent. because it's teacher house. Is that that question? >> Yeah, it's teacher. I just I just didn't know. Okay. Okay. >> Okay. Go ahead. >> Okay. And then on teacher demo, um we've gone through our now for project manager on Monday, but I got good news today is that our demo person has been cleared to come on site to start the
074prep work for the demo and do that. Um uh we are using uh Marristar out of Albuquerque to come down and do the demo. So the teacher housing project um they're going to start the prep work next week and hopefully have the following week which would be the 21st, no it would be 28th. Hopefully within 3 days after they get the prep work and everything cleared with them, the project will come down. And we are now currently starting the next phase of the teacher housing project to go uh to get the site prep and the house and the house bids on that. Uh PSFA has given us okay to go through public uh state contract. So we will use a state approved vendor and there's only two in the state that will be able to
075to bid on it. But they are looking at doing state contract because it's been delayed so long. So we have to go to the RFP and have it. So they do have state contracts with two vendors right now. >> Okay. So as far as as all of that goes, the timeline to have those houses up and and ready is when? >> Hopefully within it will take them two to four weeks to sight prep and four weeks to set. So, they're hoping if we can get the demo done by the end of this month, worst case scenario, it's the end of October. >> And how many how many teachers were needing housing? >> Uh, we lost two because we're going to provide housing because they went to other districts that had them that we did. >>
076We lost two. >> We have one right now that's doing it. We lost two prospects because we only had one house >> and that's what happened with that. So, um, they're going to try to fast track this, understanding that, and trying to make sure we get the project done because it was supposed to be done by August 1 according to the SFA's timeline because we've had four different project managers. It keeps getting recycled through. Um, so now we've got the final project manager because Larry to contact Larry Tolson, the deputy director up there. They're they're getting this through and then starting on Monday next week once PSA gets the clearance and gives the okay for them to come on site which is hopefully tomorrow they can get the contracts or yeah the state contracts for
077site prep in the houses going simultaneously while they do that. >> And you're the project lead on that, right? >> Yeah, I'm the contact for PSFA on that right now. >> Okay. Could you do us a favor? Yeah. Um just just so we all have it in front of us and you too. Would you send us out um it can be each board meeting whatever works best for you but if you could get like a project management schedule so that we we all have it and we're on the same page. >> Yeah, that's the next step of what's going to happen with PSFA now. Now that we get the demo going, they'll start the timeline to do that. But now we got demo going. It should not be. We just had to make sure we
078got the demo on so project management chart. >> That would be great. And then if we can just keep that updated because I know we're going to have a lot of different projects. That will help me. I don't know about the rest of you. Are y'all okay with that? >> Okay. Thank you, Curtis. >> Yep. >> Okay. Any other questions, folks? You all good? >> No. Okay. >> All right. >> Security fencing. Uh the third the third contractor ditched us and never showed up. Um so we do have two bids, one just with a chain link fence and then one with a more higher security fence, but neither one of them have the electronic gates that are put on them for the parking lot. So that is just fencing around the school grounds. So, the
079rough estimate of the chain length fence just to cover around the grounds and like that was roughly about $176,000 to put that in with the egress and the push gates and everything else. For the higher ones, the electronic gates with the more secure security fence. Keep in mind that doesn't include the exterior electric going to them and the gates. This is just for that fencing and setting them up for use was about 375. And that's the more dense metal that is there. Um, Amanda can talk to you a little bit more about the intertwine of it for the blacking because we had it blacked out for the entire campus as opposed just to the playground area. But that doesn't include covering parking lots, electronic gates and like that for the secure. And if you remember
080correctly, our law enforcement pawns said securing the parking lots with electronic gates would be the best option to go. Um there is a general contractor willing to come down and look at the entire job and look from that way. It also does not include any of the exterior cameras focus on the roads that Camet will be looking at when they come to do the doors of where they could put those cameras. If they can use existing cameras for the exterior and if we need to tie the electric into that gate project, we can have that contractor do it. >> Where's he out of? >> Um he's actually the one that works with Cam is actually out of Albuquerque. And then the the other gentleman that's willing to >> both both of the both the contracts
081we had, one of them was out of Albuquerque, the other was was Bernal Leo office, but they have office down south. Uh the one that didn't show up is one from Roswell. So we do have those and the general contractor that Camat works with is actually located in Albuquerque that they've done a lot of work with. So I can contact Angela tomorrow if we want to make sure we're also including the exterior cameras and electrics for the parking lot gates. We can have that done as well, but right now the fence itself with the push gates and everything else is about 374,000 that but that doesn't include parking lots and electronic gates. >> So the the higher one, the 375, that's a that's a dense that's a blackout. Nobody can see. How high is that?
082Um, in certain areas, according to the gentleman that I took around campus, um, in certain areas it's it's up to 12 feet tall. Okay. >> Um, and they would have to set it outside of the retaining walls, which would then encroach on the the sidewalk a little bit. That didn't seem to be a concern for them, but the the retaining walls pose like a clear, you know, they're going to jump over the fence. Even on a 12t wall, somebody could jump on those walls and jump over the fence. So that's they proposed to put it outside. That's why it's an entire campus enclosement versus just a playground. There's too many walls. There's too many levels. That was not even right. >> They looked at it and they were like, "That's not even feasible." Right. >>
083Um so it would be around the entire campus. >> And so that 375 doesn't include parking lots. >> No. >> But we want to include the parking lots. And so what would that be? Close to 500,000. >> Don't know. We have to figure out where to run the electric from because you have to run the electric if that if you're going to do it, you might as well run it for the telescoping cameras on the corner to get to sights of the road because the only camera to get a really clear sign on the road is one up on the corner of the rock building where I have to take down a tree. That's where that was done by Ficotta to make sure they could view the road up there. But none of the other
084cameras can get far enough out or they're coming around the corner before we can see anybody coming. They're they're suggesting that we look at putting on the corner of each of our lots on each of the four corners of the telescoping camera to look down each of the road so you have multiple points of access and can see it >> discuss status of the cameras at this point. >> Cameras we're working on that the entry cards are being done right now by Vicata since with the sensors they did get the sensors to work on the door the ones then when we're going have to recalibrate them when we put the six new doors in that are coming. >> I mean the cameras the extra cameras so we can see everything. They're all working now. >>
085Even the extra ones as far as I know. >> Yeah, they're all they're all operational. The ones that we don't have are the ones that are telescoping to the road to see access. >> That's what we have to ask because they have to get a general contractor out there to run the electric out to those cameras with low voltage. >> When we had the conversation and I took them around campus, that really only included three electronic. That would be the teacher lot and the two on the upper lot, the two at the back. So, the one going into the cafeteria and the one going between the auditorium and the old cafeteria would be manual gates. >> Um, but then that also included seven >> Yeah. >> uh man gates like you would each of these
086sidewalk Oh, yeah. >> would have a man gate that was blocked so that you couldn't reach in and push the bar and then key card entry or whatever. Uh so each of those gates also requires electricity and things running to each of those gates. But the the panel, I mean, the thicker one just if we're going for a new building, those can be >> taken down and and set aside and set up again later. The chain link once you stretch it, you can't use it again. >> So, things to keep in mind as you think about. >> Okay. So, what's the pleasure of the board as far as giving direction to Curtis and Amanda? >> I don't think we have a choice. I think for the safety of our kids and our our students and
087parents and staff, we got to go with the bigger one. >> I think it's a Yeah. And the price difference isn't enough to I mean, you can't put a price tag on safety. >> You guys talk to the parents. What do you think? What do you think the community or the parents want? >> Yeah. What is >> I think they just want a fence. I don't >> want honestly I don't think they care. They just want a fence. They feel like that provides a layer of safety. the the parents that have talked to me, they want a >> they want a robust, >> they want a high, >> you can't see through fence. >> So, those are those were >> I haven't had any parents come talk about fence. I don't I don't know. >>
088I've also had parents concerned though. I h I have had conversations with a couple parents that are concerned about still having access to their kids. The reason they want them here is they can come get their kid anytime they want to. If these are all manual gates because we can't get electronics to them, there's it's gonna take a bit like for them to call somebody, have them come open a gate, get them into the school. >> You'll be able to eventually get electronic, won't you? >> Well, that's that's the hope. But I'm just saying I think there's feedback on both sides. I I think the majority just want a fence, a high fence that's going to protect their kids. There are a couple though that are concerned about still having, >> you know, to their
089children have access to their kids. you know, we're not going to deny them, right? >> But I think overall the safety is the first like I hear it. I mean, I hear that what they're saying, but at the end of the day, >> those are the same parents. So, they freaked out when we locked the doors. I I'm just being honest and trying to give you the whole information >> and I would have been asking for more. No, we're still going to have to do it because sometimes our kids well the doorbells will be working. We can take we can take it down but though sometimes we're not at a computer so they still will want we still want them to call a cell phone because like if we're out dealing with a situation or
090whatever that way they still have another one. Usually Hannah Brander or I are in this building and Nicole's pretty good up in their building with that with the doorbell rings but sometimes we do get busy and and there's nobody at those desks so we let them call that number and then we can get somebody there. We do have um five administrative iPads coming that will alleviate some of that also that we can we will be more mobile and be able to answer those things on the door. >> Yeah, me too. >> Because we can look at the redesign too on the full perimeter. Do we still have to lock the doors to the buildings or would the gates be considered >> that gates would be secure enough to >> you know we said well that's
091not going to help. So why don't we just have both doors >> because Robbie the other thing we can do is on the design defense with TW Western. >> One of the designs was to take it to to prevent penetration into the building and put that sturdy fence out by the road or we could create the fence and then just put it by the sidewalks and still allow walkways into like only directing them to this door from that road. >> Oh yeah. So that way but though that's going to be a change of our thinking for our because most of our parents are used to coming from up there down. So we have to look at that design but though that's going to be part of the things we have to do to educate the
092parents on what's going on with this. But there was couple designs of putting one completely across just to keep it a completely enclosed campus perimeter. But if we want to have access to an entry point as they call them, like Troy West said, we can set it up where we do a diagonal fence off the gym up because our kids still go out to gym that way >> sometimes, but we going to have to tell them, you got to go out this way and around. Now, so it'll just make it that way. We can do a either an angular fence or a square fence along that side line sidewalk coming up. This is just a rough sketch. The final design will be once they get everything ready to go in place and then we know
093where we got to put the electric. This was their best guess right now. If we're going with electric gates and I get a hold of cabinet tomorrow, have them get their general contractor down here to see what they need to do to run electric to those gates that we will have um to allow them to come in. Um that will be when the final design phase comes in. But they were comfortable with putting their quote in around $375,000. And it is like Amanda said, it is removable. We can use it. And if we get the new building, we pass that vote. We go forward. We can take that fence. They can remove it, save it, and we can use it in the next phase of the project as part of our match >> to build.
094>> We can't do a chain link. >> Stretched out. >> So, it's what he said. It's basically a 10-year investment. You'll get a return on your investment if you get a new building immediately. But if you were going to do it, your return on investment is 10 years as you renovate a building or whatever. So, you're looking at this, if you're going to add that to your project, it lowers your hopefully lowers your cost on your $50 million project down to 47. >> And does that also add us higher on that list of schools that qualify? >> I haven't I don't want to tell PSFA. I don't know if security fencing is one of those things. It's actually the structure and and >> I don't think it should. >> I don't think the fence will
095say that it would push us back over. I don't think it'll push I don't think a a security fence will push us to that limit because we put in one around the playground in Hagermanerman and we stayed at well that was when they had the first 125 we were 113 we stayed at 113 the next year when they did the assessment so I don't think it's going to add anything to the value they look more at the systems and the general status of the buildings you're in for that >> this doesn't include electronic gates but they can come later once we figure out Once we figure out what it is, yeah, we can set it up to do it that way. Uh, the manual gates we can put in. Um, and there was also a
096design that Tri West said that they could do because I Amanda called me that if we have that parking lot open, they could put a secondary fence with an electronic gate up along >> the walkway to the and go inside our parking lot and go to the walkway towards that. They we they could do something like that. But if we want to get it set up for electronic gates, we need to get Cam in here to show us what they need to do for their systems. Then we can look at adding those gates later because we'll still need them regardless if two of the sites I've talked about, we're sitting in one right now, but the other one is the old cafeteria down from up there. so that we can keep both these buildings operational.
097If we get a building and we can still have class while they're doing the construction instead of rotating buildings and and causing chaos for everybody, that's going to be a decision the board does when we get to the design phase if the levy passes. So, we can still keep those electronic gates on that side to secure it if we build here or here. They'll there. And those electronic gates are movable, too. >> From what Camnet told us, with what their software is and what Tri West says, we can move those gates. As long as nobody runs them over with a truck or whatever, they'll still be usable. >> Well, it sounds like the the pleasure of the board is to go with the blackout um taller. Okay. >> Um fence. Um, and I'm just going
098to say my recommendation, and I know we can decide this down the road, but I even if we go that route, I still think you got to keep the doors locked because you still have things that that seep through occasionally. >> Yeah. >> And you just got to have those checks and balances in place and and because >> I went through that at the co-op. We had gated parking for the employees and every now and then when the gate would open someone would not on per but they would still get through and they were in the wrong place. They should have been in the member parking not the employee parking but they still couldn't get in through our doors and then that's when we'd find out hey you're in the wrong spot. You need to
099be over on the public access side. So it happens. >> Yeah. >> And and it's just nice to have and I'm sure you guys would agree working here. It's just nice to have that >> extra that extra verification in place. That's just my two cents. >> And a man and I went to security trainings last year in Los Crues. They keep talking about layers of security >> from the curb to the door, door inside, f or curb to the fence, fence to the keep those layers in to make it difficult for an intruder to get in. And and there was even a suggestion um on the one chain link fence. If we didn't want to go all the way around, we could put huge pillars in front and just fence off right here. And then
100they would put in like concrete pillars that are blockades so people couldn't drive up in and those types of things. But that hearing with the board is I'll get all the cabinet tomorrow look and see what those what the electric and we I'll get them to do the quote on those external cameras on the corner too because it's going to play into this fence project. >> Okay. Thank you. >> But did I hear still waiting on six new voters? Did I hear that? No, they're already they're in order. We're waiting for them to be installed next week. >> Okay. >> I assume they're being done this summer. >> Well, here's what happened is because the initial ones that were done, um we're just replacing the six doors that the fire marshall had said. It's these
101two entry doors, the to the elementary, uh the prek, and the pot doors. Those are the ones that we're definitely changing. Um, we had quotes on just changing hardware and hinges. We're replacing all the doors now so that way they're secure because that was a recommendation made by even the fence company noticed it. And when they came in, it says you just replace the doors. It's going to be worth and those are also doors that we can move and use in other places if we keep things as they go. They're going to be reusables too because that was part of the code that was done. So, um, that PO was cut. They came in and did final measurements next week and are trying to get out on campus the week of the 28th. Okay. Any
102other questions? >> Okay. All right. Strategic planning. Okay. CS, we've entered into an agreement with them. Uh they are working with three other districts. So, we're number four. So, what I would like to do is present to David Chavez who's who assigns the facilitators for strategic planning. Uh the first date you would like to see it. um his first opening is the last two weeks of September because of the statewide CS meetings in the three districts he's already working with and then a determination of whether you want this to be a six week process or a six-month process and then we can work on dates around your calendar. So, we're looking at the last two weeks of September to set up the first public meeting on this and we will have to announce it as
103a quote unquote working session of the board cuz he would like to have all five board members there if possible at that meeting. >> And what's the difference between 6 week versus 6 month? >> Depends on how quick you want to get it done. So, if you wanted because there's six there are six landmark dates that he wants to have. There is a district that's doing once a week for a month and a half. He would not recommend that if you're doing it for the first time. This district's done a strategic plan before. He's recommending that three to six months span to look at so we can do the community assessment, gather then do the work session with the board, bring in the focus groups that he's going to want to have, have another work
104session with the board, finalize the plan and proposal at a community meeting, and then have a board action at the last meeting and a work session at a board. So if you want to look at if you want to get the first date, I can work with David on the additional landmarks. If you give me a time frame of 3 to 6 months, David can look at what that would look like and see what dates they're available to come down with the facilitator they are looking at. So if we can get the first date locked in tonight of what the board would look at, um we could go forward and then we could work from there on the next six next five days. >> Okay. So, what's your yours and staff's recommendation? Yeah, >> good
105question because we have to look at a volleyball schedule. >> Okay. >> Um, Wednesdays seem to be pretty good because we don't have a volleyball date usually on there because we've usually done Tuesdays, Thursdays, and then Friday, Saturdays for those events. So, either either a Monday night or a Wednesday night in the last two weeks of September should be open. and and you're wanting I guess my question is okay what is y'all's recommendation in doing the six week versus the six month >> I think it's better to gather more information then do it quickly and we can be able to disseminate and talk about it more so if you want to look at a 3 to six month range I can I can we can set the first date that I get with David >>
106and then he can tell us here's what a three threemon timeline would look like a six-month timeline would look like >> okay, sounds good. >> So that way we're not rushing it. Since this is the first time we've significantly done a strategic plan, he recommends slow. He's saying he does he doesn't want to recommend it because he doesn't want to influence boards, but the more thorough and strategic we are in the process, the better. So the he says the longer the better. So that way we can make sure we touch all the bases of the expectation of the board and the community and and the administration and teachers. Okay. >> So, I'll if we can set a set a date. I can give the the Monday and Wednesdays of the last two weeks of September
107and see if they're available >> and then we can go that way and then we can look at what those next but with a three month and a six month. >> Sounds good. >> Plan out. Everybody comfortable with that? >> Yeah. I don't have your calendar. >> Okay. >> No, it's okay. >> Yours on your Okay. Please, if you would. >> Okay. Okay. Monday, Wednesday, last two weeks of September and then a three and six month timeline. Okay. That'll be done. Thanks. Well, in doing six months, that's what I was looking at. Uh because normally when I've been involved in strap planning, it's you get through that gives you you and your staff time, your board. you decide how how you're going to proceed and then it gives whoever's putting the budget together time to
108have all those items and because that's you know usually things are tied to monetary >> so if we do the sixmonth deal we start in September October November December so that would be done by the end of February I'm not sure what else hangs out there what does that do to you >> no that's plenty of plenty >> okay >> spring budget will be in April this year Okay. Okay. So, we're good. >> Will it be April? >> Last week of March, early April. >> It had to be March because it's only a 30-day session. >> Uh what was told by Nazbo is they were looking at delaying it to make sure >> everything. So, instead of rushing it, they want to do it the last week. But that means that's what they're talking about
109now. You know how it works, Vicky. Yeah. We should be good either way if we get it done by the end of February, early March. >> Okay. >> Yeah, for sure. That's plenty. >> Okay. Sounds good. >> Thank you. Appreciate it. >> Okay. You guys have any uh Amanda, Randa, y'all any of y'all have input? Hannah, >> I've never been through the process. >> Talking to the guy, it seems like it's it's going to be pretty extensive. >> Yeah. >> Um >> Yeah. >> So, I think the six months would >> be better. >> Okay. >> Cuz there's a lot I mean, just listening to that, I was like making sure voice is heard. I mean, >> yeah, that's what they try to do. I love strategic funny. >> Okay, >> all right. Thank you,
110Chris and folks. All right, next item. Um, oh, this one's >> yours. >> All right, so I've actually kind of had this in the back of my mind for a few years. Um, especially I think now it's super important. Um, you know, a lot of the the parents and the public had approached us back in April that they wanted more communication, information. We're making some great changes. Um, and so I think that, and this is a conversation, and I know Cody's not here to to yay or nay this, but I think that the culture um has to start at the top, meaning the board and and then and then radiate down accordingly. And what I heard um and you know this was voiced in our last board meeting is more participation and buyin from the
111board. So this I I thought about this even more because I've been toying with it for the last few years. I think that it would send a strong message to the administration and the teachers and the parents if the board would be willing to as long as the school had no problem supplying like um hot dogs. Um 99 cattle could do the hamburger. Um but like if the school could do the hot dogs or what have you and maybe like the buns and such if the board would be willing to serve our administration um teachers, parents, students at the end of the >> and I don't know when end of 9 weeks when >> it would be second Thursday. So what is it? >> October 9th. Yes, the second Thursday of October >> and and
112I don't know if it would be better to do it like during the parent teacher conferences um that evening or if you know you all tell us if the board is in favor. This is just my idea. I wanted to get the whole board you know what your thoughts would be and and then take it from there. >> I'm going to Great idea. >> Just my thoughts on the parent teacher conference. they filter in so slowly throughout the day that that probably would not be okay. Just >> gonna throw that out there. >> Okay. Well, that's that's why I wanted to know >> and we might get parents here that don't really ever come and really need to come >> because there's a free meal. >> It is amazing. >> It's amazing. >> Yeah. So,
113I would say just >> Yeah. I mean, I don't know. I cuz I we could even st I don't think it's off the table that we couldn't stagger parent teacher conferences if those or parents are here and they don't want to come back the next because they live so far out or whatever. >> I'm sure the teachers would be happy. >> The other option you guys figured that out the other option we could do >> might show up that never show up if we beat them. Right. That's true. And usually those are the parents that really need to be here. The ones that come don't really need to be here. >> That's been our experience. Yeah, >> we could tie it in with the >> AVID CEN dual enrollment, have that night and tie it
114with literacy night like we do. >> That could be a great way to get all the high school and elementary parents here and then we could set it up. Hopefully it's not raining raining in late September, early October. do this. Um, we'd set it up outside between both buildings and make that like a little courtyard and do those things. But we can tie it into something like that because parent teacher conference is is chaotic enough for the teachers on that to get them away >> where it's a little bit more loose structured where you can work with parents and do that and be out there with that and have some activities associated with it. We can look at our literacy night or math nights that we do with >> RC9. >> And when is that?
115>> We haven't said it yet because Jennifer's not been here yet. So we >> tomorrow >> she'll be here tomorrow or next Thursday. >> And then if y'all could set them like away from like all the fairs. I don't know when you're thinking that if that if it's further out it's in October. It needs to be like there's there's a small time fra Yeah. >> Yeah. No, how do you how do you board me? >> Okay. Okay. So, we wanna we want to do it. >> Cody will just volunteer. >> Okay. All right. >> Thank you guys. I think it's a a good message to send. >> Okay. >> So, we'll plan to do that. Let us know what some >> we'll work on once we know what it is, we can get it worked
116out. >> Okay. >> Next one is the U policy review uh committee versus board of the whole. >> Okay. I was asked by Joe Gian, okay, if we get the we're going to start getting now we're a member of NSBA, we're going to get the monthly policy review. Um, he would like to he tries to get a gauge of what districts want. Is the board going to do that at monthly meetings with all the policy revisions that come down because there's a process we have to follow or do you want to have a committee do that? I told him we've done it always by committee the whole when policy has been brought up. I've got no problem doing that, but Joe wants to know because he's looking at doing some different things with policy revisions
117and working if you have a committee versus two person or versus the board. That way he can look at some trainings and like that for staff that could be done. If you want to still do committees the whole um I'll still get the information on the trainings for that. So, I just wanted to get a sense of of whether we want to do policy review kind of like we did with audit and finance committee with having two board members reviewing it and bringing it forward recommendation or do it completely as a board. >> I completely zoned out. I don't know that way to make sure I understand. So, it would be broken out where where we had a committee. I have it on recording. So, >> you could do this in more incremental and get
118more involved in the weeds versus >> what we've been doing in and >> drinking out of a fire hydrant. >> Yes. >> I I like um the idea of being knowing more what's in those policies. That's just me. Um so, that's just my opinion. >> You go through committee >> and the whole board would still have to review policies and approve policies, >> but you would have do board members be able to know what was in that policy, the discussions that were had by it. They can be done virtually. Um, and there could be additional trainings through MSBA. They could do virtually there. Sometimes they do specific webinars on on changes and policies that you could have the committee attend as opposed to having the old board which would be a meeting. So there's pros
119and cons to both ways. It's just the preference of the board of whether you want to have two people become the policy to relay it out and then have the discussion or if you want the whole board to review it as it goes on. >> So this is a committee to go to a webinar whatever and listen >> or internally as we get those policy updates they come to us. You're going to start getting packets now emailed to you as a board member of the policy recommendation changes NSBA is making. Okay. So then we decide as a board whether we're going to implement those changes or not implement those changes or we take those changes and we put our own language into those policies to do it. So do you want the entire board to
120be doing that or you want two board members to bringing that forward to talk to the board about what the recommendations are. >> Could it those two would need to know what the policy was? Yeah. >> And what the recommendation is and how often do they do this? >> They usually send them out monthly but there's sometimes where they go three months of that. I can tell you as big and I can say usually after legislative session the busiest months are March, April, May and June when MSBA is doing all that and then the ones that go into effect the following school year are usually in July. >> July >> and this is a requirement or this is because Joe >> No, it's the MSBA policy review. The board has to review and decide whether
121up because they're usually the legal changes are made during the legislative session. So we make sure our policy is up to date concurrent with law. I have a question while you're pondering. Does it have to be Can it be a board member and a staff member? >> No. Has to be two board members. >> Two board members >> because this is a committee of the board. It's not a committee of the district. >> It's your policy. I mean, if we're all going to get them anyway, they're going to email it to you e either way. >> That's true. >> Mhm. >> Okay. What's the What's the plan? Just do it as a whole board when they come out. >> Yeah, I'm fine with that. >> Okay. >> So, longer board meetings basically >> when they
122come out. Usually what they're sent out within the first seven days of the month. >> So the reason for our review though we have no say in their change we adopt it or not. >> You whether you adopt it or not. So that's your say >> or you are you change and amend it. >> So even if they make the change, we don't necessarily have to adopt it. >> Exactly. >> So the ones that we've been doing the readings on the various readings and there's some that we're we're done with and some that are still in progress. of there was going to be a review because there were a few things in a few of them and I don't remember what the numbers were that that I know I brought up. I had some questions
123and issues on. Has anyone internally uh been reviewing those policies to make sure the cookie cutter policies that are brought to us by the state that that there's not anything in there that we want to tweak before we do the final rating and put them in place. >> You already did the final reading. >> I did the final ring. And now what it is is we go through the revision process and Dan Castel is working with us to go through with this. So yeah. >> Okay. So my question so has anyone internally there were some that we had issues with and and there was going to be that day of reckoning where we're going to be able to to handle those. Is there anybody that has a list of those or that has been going
124through to get those those particular items so that we can modify and tweak according to this board. >> Dan Castile who is our policy advisor has that list. He has not reached back out to me yet because he's still working on those revisions. Okay. >> So yes, there is a review. So when we went and did the policies, he was giving those ideas. He's going to do his recommendations on what the change would be, then ultimately you're going to have to act on it. But it's going to be a be again, this is one of those things where if the board wants to have all that, I've got to get with Dan to outline what those changes were and go back through those notes with him. So, he has that list, but he's the he's
125the one person for all 89 districts. So, I'll see when he can be available to talk about. >> Okay. >> Yeah. So the things that we brought up or that we asked as far as our culture here, there is a list of those things in those policies that this school and this school board uh we need to consider modifying uh on our policies. >> Yeah. >> Okay. Okay. All right. And when will that when will that occur? >> I don't know. I got to get a hold of Dan. He hasn't responded back. So, I will have to get He like I said, he's one guy for 89 districts. So, I'll try to get a hold of him and see what he can do. >> Okay. Okay. All right. Very good. You have y'all have any
126more questions on that? Are you all good? All right. Okay. Uh last item we have here before executive session. Uh is there anything else that anybody wants to bring up? >> Um I do I have we done anything about the bus route for Melvin Johnson and grandkids? Yes. >> So, they're being picked up and taken or whatever it is. >> Yeah, they're um I finally got um written consent uh this afternoon. So, in the morning >> cuz he's been called. >> Well, yeah, we just had and I've been trying to reach out to um the parent, >> right? >> Uh and hadn't been successful with that and then Okay. She finally started contacting us and we were able to get back. >> All right, that was it. Thanks. Anybody else? >> Okay. >> Yes. So,
127does anyone else have anything else they want to bring us? >> You want to discuss? >> Okay. Anybody online? >> All right. Okay. Next item is uh we're going into executive session. >> I can't see. Vision is a little blurry here. >> Keep that on for this. I have to make a motion cuz I can't make a motion. >> Who made the motion? >> I didn't. That's what I'm >> Dang it. Where did my I heard going into executive session. >> Sorry. That was my fault. >> Robbie. I sorry >> guys. >> Sorry. Who made the motion? >> I um >> Barb Robbie or >> Robbie did 7:49. >> Sorry, I jumped in on the detail. >> Thank you guys. Thank you. There's your le