001Oh, everybody stand up, please. Let's do the pledges. They're over there. Remember, I screwed up. Sorry. >> Stand up. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. I salute the flag of the state of New Mexico, the symbol of perfect friendship among United. All right, Amanda, will you lead us in prayer, please? >> Let me hit record really quick. >> We were waiting to hit record. That's really cute. Did you do that? >> Yes. >> Well, it was over there. You just couldn't tell. >> You could tell we moved all the stuff out from in front of it. >> Is that another one of Roxan's pictures? >> Yes. >> Is that Roxan
002donated? >> Y just Okay. >> Again, it could be my fingertips. I don't know. >> Okay. Amen. >> Gracious God, we thank you for safe travels in tonight. We thank you for um your love and your mercy. And we just ask you to lead us and guide us as we make the decisions for this school district uh and keeping the best interest of our families at heart when we make those decisions. And God, we're just so grateful that you are there to listen and to lead us whenever we need. Amen. >> Amen. I hate those. You put me on the spot. >> I'm sorry, Robbie. I know. >> 86 this guy. All right. >> Do we need to amend the agenda? >> No. The only thing is I forgot to change February to March. So,
003it' be March minutes instead of February. >> You did it again. >> I did it again. Sorry. >> You didn't look at it to tell. >> Yeah. I was I was so caught up and make sure I had all the numbers and policy right. I forgot to go up and change those. >> Move to approve >> what the agenda. >> Yes. Amen to the second. We've never voted on the agenda before. >> Changes. Changes. >> Oh, the changes. Oh, yeah. All right. We've uh had a motion being seconded to to the changes in the agenda from February to March. All those in favor? >> All those opposed. Okay, let's all get on the same page. >> All right. I know. Payroll and bills. >> I have questions. Is Marie on? >> What's that? >> Is
004Marie on? >> Marie's not on. So, we'll try to answer what they did. >> You guys can probably answer them. >> Yeah. >> Okay. >> Um, region 9. Well, she's probably going to have to answer this one. Why are we paying them like 28,000? Looks like we were behind a payment. >> Uh, no, it's probably testing. Spent testing. Okay. Cuz they're both the exact same amount. So, I thought that was probably the the bill to them for all our services. But it looks like we were late on one payment. >> No, we had some increased services we had to increase and add. So >> the exact same amount. >> I don't honestly, 528. >> What they do is bill you the same amount then give you a credit year towards next year what they're doing
005with those services. So we had that meeting yesterday and I don't agree with how they do the financials with it >> because they're drawing interest on it when we should be drawing interest. >> I know. But yeah, have a conversation. >> Yeah. Um, what is Londano Aosta? Nure. What's N Y E R? >> Londono A Costa >> for $1,700. Sorry. >> Is that right? because from the male female that's that's the sister that's being paid. Yeah. >> We found a way to, you know, make it happen. >> Yeah, that's the sister that's getting paid now. I had to remember. I go, what's the name? >> Yeah, I was like, I know that sounds so familiar. What is it? >> I thought that's what it was, but I thought I better ask. >> And then that
006CNAT inc. That's our new instead of API. Yeah, that's our new people in charge of our security system. Instead of APIC, we deepixed API and they are now a service provider. And I'll go through that when Elena bring when we talk about the security system. Uh because we halted the contract with APIC as our warranty issuer and now it is Camnet and we're working with Camnet to do transitions for the warranties and everything >> for Vicki and N3 diagnostics. >> E3 diagnostics with >> that's the hearing testing. Um, okay. >> Yeah, the machine for that. So, >> nurse does. Yep. >> Cool. I have some questions. Two more. Go ahead. >> I think I already asked that one. >> Renaissance Learning, we're still using them. >> We are. We still use AR testing and um
007Star Test. >> Star still be around. >> Yeah. I wonder. >> Yeah. Cool. >> And they've actually expanded and broadened. Uh we actually have an agreement for a piece called Near Pod with them also. It's like a resource library. So, Renaissance is growing and doing awesome cool new things. >> Cool. >> All right. >> Yeah. So, and I didn't write down the number, but it's Thrillshare Media. >> That's our web page update. >> Okay. >> It's every year. That's our yearly subscription to them. They maintain the maintenance and safety and security on the website as part of that and allow us to have the app and everything else. So, that's the annual contract for them. >> Um, and then I had a question. It's on number 25472, the Holiday Inn, and it was for the
008basketball girls, I'm assuming. >> No, that was for the budget conference for >> for these for Random >> and Nicole. So, >> that was my question is cuz I knew we moved them. >> Okay, cool. Um, and then the last one I have is this is a small dollar amount, but there was a fine for um, non-attendance to a conference for 250. >> No, what it it's not really a fine, it's a payment up because we added to the registration. >> Oh. >> Uh, to Namaso. So, it's not a fine, it's a payup. And I think it was MAA because I had one other I had one other person attend. >> It says a fine. Well, they've recorded it wrong. It was it was a payout for the summer conference going to that they missed
009us billing and going. >> Okay. Okay. Hi, Claire. >> Hello. How are you guys? >> Good. How are you? >> Did you run fast? >> Uh, pretty fast. >> And then I have questions. Sorry. >> I have questions when we get if we're going to go over any of the reports. >> Marie has all that information. She's not online. So, I'll we may have to table that the next month. If you send me the questions, Elena, I can forward them to everybody. >> Okay. >> And make sure we get answers to them for next month because it's been real difficult trying to work with them since they've been informed we're ending our contract. >> Okay. Okay. You know what, Vicki? I could probably answer your question >> potentially. You want to ask them all? >>
010They're pretty general. Um it's because of I do like some of the reports that we're getting. Um, the other thing I just want to mention, Vicki, and I don't mean for this to come out the way it's coming out, but it's the wrong link. So, continue and let me >> um, if I can figure out, >> we're recorded right now. >> Yes, we are. >> Yeah. >> Um, historically, we had not received reports like we're getting now. >> So, I do appreciate that. >> Okay. Um, and so I don't know, you know, even as long as I've been on here with the reports that we're getting, that's where some of these questions are coming from because historically we've not received those. >> When did you start receiving them like this? >> Um, when I think
011several of us had made some requests with K12 to start submitting more charts and graphs and which I appreciate cuz I like looking at charts and graphs. >> Okay. Um, so here are the questions. When you're looking at some of those reports and it says bud budget versus estimate, what's the difference between budget versus estimate? Isn't the estimate the budget? No. Bud budget. They give you your budget and they give you budget authority to spend that. Your estimated is what you think you're going to spend for the rest of the year. based on what? Yeah, it's like a it's like you prorrate. You figure out what you've paid up until now, divide it by nine cuz not quite nine. What how many months have we been in school? Six, >> right? >> Seven. And then
012prorate it out for the next few months. >> That's how I would assume that's calculated, but I have not checked the numbers, >> so I can't tell you that that's exactly how they would. >> Okay. But do you like it like you like having that estimated what we expect to spend throughout the rest of the year? >> Yeah, it's kind of nice to see where we're at. Okay. Um, now that I understand what that is. Okay. >> But I'd rather see more detail. I'd rather see a general ledger report with more detail where it has the budget, it has your um >> Yes, that's what I was expecting to see. >> In and out with, you know, if you're doing bars, taking money out of that line in that line and subtotal by function. Yes,
013I know exactly what you're talking about. >> Yeah, I'd rather see that. And then it takes your expenditures to date and takes what you encumbered and gives you an end 100%. >> That's what I would like to see. And I >> I know exactly what report you're talking about. >> That general ledger. >> Yeah. >> Yep. >> By fund. And then not the 23s, just >> Not the activity. Cash balance on the activity because it's not a budget, right? Right. >> So, and we're just the fiduciary of it. >> Okay. >> I just like the summaries, but >> give it to the detail here. >> Um, okay. This is another question. Actual versus budget. There are when you look at the bar graph, there's large differences under direct and the bond building fund. Like huge
014differences. Why is that? I'm looking to where >> we're talking four or 500%. >> Say that again. It's it's budget. It's actually >> So you're on the like page eight of the document. >> I think so. >> Is that about right? >> And I've got it >> like the current revenue versus the budgeted revenue beginning fund balance. Is that the page you're on? service, especially with debt service. You only get those at a certain time and at the end of the year, you get a huge >> But shouldn't you be able to budget for that? I mean, it hits at the same time every year, right? >> Yeah, but it's based on the taxes collected. Sorry. >> It's based on taxes collected. >> But wouldn't >> Yeah. How could it be all that much? >>
015I see what you're saying. Yeah, >> it's huge. Anyway, that's just that's just No, she's trying to get on, but it's not >> that one. I I I don't have an answer. >> Jose is having the same issue. He just texted me. >> Okay. >> Um and and maybe I you know, if you can't give me these answers tonight, maybe in the next like month or so, I know you're probably very busy getting up and Right. Right. So, I completely understand. >> Um Okay. The next one I had um so when you look from one bar graph to the next um and Barbara's got them up here and I can pull them up if I need to if I need to show you what I'm talking about. >> Yeah. Which page? Um, it's the one
016that shows the prior school year, the current school year, and it shows a bar graph and then the numbers right below >> like from July, the monthly ones, >> and they're they're gold um bars in gray. Got it. >> Uh-huh. And when you look at those numbers in that bar graph and you add up all of those numbers and then you look down below at the aggregate with the blue bar, um it's a completely different set of numbers. And so I just didn't understand >> where those are coming from. >> Yeah. >> Without seeing her Excel spread spreadsheet, I don't did Marie make it on. >> Uh no, it's me. Hang on. invite I don't without seeing her graph how she these are PDFs without seeing how she actually >> calculated or where she pulled
017her cells from for those graphs >> I I agree I didn't know how to read some of these okay I was confused a little bit >> give me one second we'll get her on and then you setting back up I assume. >> Okay. I just figured that these numbers should correlate with those up there. >> It seems like they should. >> Way off, right? >> Yeah. You You just eyeball it. >> You wouldn't put those on the same page if they weren't related. >> Exactly. Or that's how my brain >> That's the way I thought about it, too. No, I'm I get you. >> And then the next one I had was looking at the bar graphs. um the one that shows the it breaks apart the contract services um it's the expenses and it
018shows in July and it could be K12 I'm not sure what it is but there's a a a little bit of a variance difference in what you see as far as the trends and I just I just had a question on on that so if that's something somebody wants to jot it down >> and which which graph is it that you're specific specifically looking at the next one. Oh, okay. The pie charts and the contracts are >> the change in percentage. >> Mhm. >> Okay. You got your I just I'm sorry that I don't have it up or I can >> What is his Do you have his cell number? And I'll just send >> I just sent it to him through his email. >> But it's not this link. >> Why is it not?
019I don't know, but that one's not working. So, it's the a different >> This is a question that Barbara Vicki can answer. >> Um, >> so when you look at the aggregate totals of the revenue codes versus the expense codes for the budget >> and you have a $5 million revenue budget and a $7.5 million expense budget, explain to me why is that? You could have a cash balance that's covering the difference. >> Yeah. >> Carry over. >> A carryover cash. Yeah. >> Okay. >> Exactly. >> But in my mind, you would still want to show it as part of your budget even though I mean, you'd want to know it's there. You want to know that it's there as a >> as a truer picture cuz it doesn't look right. >> Right. Cuz it
020looks like you're spending more than you actually have. But there has to be a cash balance behind there that is >> covering that. >> In some ways, you have to look at budget as like having checks in your checkbook. But unless you have cash in the bank, those checks don't do you any good. >> You can't check. >> So that's how I finally someone tells me >> it's like having checks in the checkbook, but you don't have your money to pay for it. >> And then your cash is actually what you get to spend. So just because you have budget doesn't mean you can spend it. >> I have a card. Can't I just swipe it? >> Free money. >> Doesn't come back. You can't. >> Yeah. No, that's just what's been approved usually. >>
021It's what's been approved, but it doesn't mean the debt you're going to have at the end of the year, right? >> Just because everything is an estimation, you know, when you build your budget and understand budget versus the same thing. They are in my world. >> I hate a fund account. >> Okay, last thing just to make Vicki cuz I noticed going through the the >> cuz I just stuff. >> So, we used to have a board member Terry Racher. >> Uh, and she's still shown as a check signer. >> That is rude. No. So, bank not doing what they're supposed to do. >> Oh my. That's a big time problem. >> That's a huge issue. That is a huge issue. Former staff is still >> I've sent them all the paperwork and they do
022they have not updated. I've called them over and over again. So Vicki and I are going to go down next week and do it in person with them. So I I'm going to need to have Cody. >> Yes, you did it back in We did it back in there and we sent them all the documents and invitations. They have not converted it and I'm not getting answers from them of when they did it. We did the resolution back in October. >> Have you talked to Daryl? I never even thought about talking to Daryl. Lindsay, >> he's the president of me to call him. There you go. >> Is it just a matter of of >> They just have to put Cody in Terry's spot. That's all they have to do. >> That's all they have
023to do. >> Take take Terry off and we had him fill out his card and send him everything >> because it changed in our system, right? >> Yeah. >> It changed visions. Then why did you So it's the >> as far as I know. >> Yeah. I'm like wait it changed in visions but that's where I'm seeing the where you're seeing it. >> Yeah. >> That's our fault. That's what I'm trying to >> I got to double check with the bank too because they just sent us bank statements when when she told us that had Terry's name still on after I removed it. >> Oh, let me close this one out. >> Okay. So it's in visions. >> Yeah. Check in visions and see if it was >> changes. Yeah, >> that's a simple fact.
024>> Yeah, >> that when you said that >> because the last bank had still had still had Terry on. Chad was removed, but Terry was still on there. >> Yeah, Terry's still on here, is right? No, that's us. That's Tyler. >> We got to ask Marie, can you make sure that we get the signatures changed on visions and put Cody as the president? >> She's muted. Yeah, she's able to talk to you, but she's trying to get on on her computer. >> Oh, can she hear us? >> Uh, it's on her phone and so I think she was having trouble like there was I just found out from Joe that there was a national Zoom outage. So, that totally could have scrambled our number. We're having issues. >> National Zoom out. >> You know what?
025You might have to get another form. >> Yeah, we might have to. >> We might have to get that form, Vicki, and get Elena and Cody to sign it again. >> Okay. So we can't scan it because we can scan it and send and do it ourselves. That's >> I mean it is a big thing but it's envisioned right and the banks don't check signatures to be honest they so they don't care. >> The only thing we found the last time is still in the bank statements. >> It does. It does. >> Yeah. You're right. >> So okay. >> Are you done? >> Yep. >> Any questions? Kyle, did you get all your questions answered about the leaves? So >> budget I mean payroll bills. Okay. I need a motion. >> I so move to
026approve payroll and bills. Second. >> Motion been made and seconded to approve payroll and bills. All those in favor? >> I. >> All those approved opposed. We need to go back to the minutes. I need a motion to approve the minutes for >> March. >> I move to approve. >> Second. Sorry. >> Motion made second to approve the minutes for the March regular meeting. All those in favor? >> I. >> All those opposed. >> Okay. Do we have some budget adjustment requests? >> Uh well, so um I believe Marie's on now. If you had other questions you needed verified. >> No. Okay. >> There's Marie. >> Hey, Marie. Sorry. We It scrambled our join code for some reason. >> Somewhere she's muted. I don't know if that's her. Yep, I see it that this set
027up right. >> So, where are >> there? She is again. >> Can you hear us, Marie? >> I haven't seen him yet. >> One of us is muted. >> I saw 300 something. >> There's not the documentation. side. It said, >> "Oh, >> I'm still going." >> Uh, and then does Maurice have the same thing if you click on Marie's name? >> They did have >> on the um >> Kurt. Oh, >> can you hear us, Murray? >> You can get Darl to change Shad's name on there and put Cody's name on there. Yeah, that's we they still had on the back of it, too. >> The last thing we got. So, yeah, I'll go I'll get a hold of Daryl tomorrow. >> Joe, can you hear us? >> I can't hear anything. What in
028the world? >> Volume up. >> Well, that's what happened last time. I clicked down here and then it like blared everybody out. >> I don't have any idea where she's transferring to and where she's transferring from. >> And then the operational, it looks like in her budget bar, which is just moving money online. That's what the I stands for the T. >> Your internet usable >> and the I is turf. >> I think it's probably an inner budget that we don't have. >> Can you hear us now? >> Do approval. >> Anybody? >> Can anybody hear us? >> Budget for operational like operational 10,00. >> Can you hear me now? >> Anything else? >> Feel like a Verizon commercial. But now we have to hear you. >> There you go. >> Thanks. >> All right.
029There you go. >> Can we hear Marie? >> How about Marie? >> What' you do to change the speakers? >> I can hear you. I can hear you. There we go. >> Perfect. Okay. Sorry. >> Now she What' you do? >> She She turned off her camera. >> She must have had Yeah. Sorry. No. So it's fine. >> It worked fine. Said this morning. >> Well, yeah. You know, technology just as soon as you There she's back. >> But she can't. She's still muted. >> Marie, you're still muted. >> There she is. >> I had a glare in the background. >> You're good. We can there. Okay. Okay, >> we uh we've already done payroll and bills. All we need is budget adjustment requests. Do you have budget adjustment requests? >> She's frozen. >> Sorry.
030Um yes there's um a couple uh we are doing some transfer bar within the wind farm uh uh fund to to um clear up some negative balances within the functions and then we have an operational bar for an increase and that increase is for the um >> final STG that we received. last uh last week or a couple weeks ago. >> Okay. >> Yeah. Okay. >> So, we put that in the operational. >> So, that's that's the only two. >> That's what we have. >> Okay. Anybody hear that? >> Yes. Yes. >> All right. I need a >> move to approve. >> Second. >> I guess do we have details that make those up? Mhm. I guess pending the review of the detail per our new business manager, I move to I mean unless it
031creates issues, I would like to table that until the next meeting until they're they've been reviewed to ensure that they're accurate. >> Do we Marie, do you have the actual bars that you can give us we can look at >> because you just gave us a list packet? >> No. No, >> I'll send them to you, Vicki, if you'd like me to. >> Sure, that'd be great. >> Yep, I can send them to you. >> And I didn't have access to opening to so next month. So, we keep going. Um and the the uh excuse me if if I might. Um the transfer bar is is fine, but the um other bar for the final SEG that we receive from the state is kind of important in our budgeting process. So if if I can
032send that to Vicki and maybe you can decide on it um later on in the meeting or something. I don't I don't know. But >> okay, if you can send those to me, I can take a look at the operational. >> Did you guys meet to go over the operational allocations? >> Not yet because we >> Okay. >> What's your recommendation that you want to put your own spot? >> Um I'm uncomfortable with the wind farm because there's absolutely nothing in the transfer of what's happening in the in the packet we received operational because it is the increase. I would say go ahead and get it done and we can move it around. It's the new it's the final SEG um allocation. We can move it if we decide it's not in the right line
033items. So >> I'll amend my motion. >> So rather than tableabling, I move that on the we hold off until further review on the wind, but we go ahead and approve the operational. >> Yes. >> Second. >> Motion been made and seconded to table the wind part of the budget adjustment request, but go ahead and approve the operational part. All those in favor? >> I I >> All those opposed. Okay. Okay. >> Auto report next. Okay. Joe, you still there? You still hear us? >> I can still hear you all. Yes. >> Okay, it's your turn. Zoom outages are great to deal with. Thank you for letting us know. >> I am so sorry. I I thought about it too. I like to give a heads up that there are some issues with uh the
034Zoom today. It was across the board. I use a lot of Microsoft Teams. Um, all right. Let's see here. Are you guys seeing the main presentation? >> Yes. >> Okay, perfect. All right. So, uh, glad I was able to get the link. Thank you for responding so promptly. I I had called and and shot an email, so I appreciate you guys monitoring that so I could, um, be able to do this presentation for you. Um, my name is Joe Ortiz. I was the audit manager on your guys's audit this year for fiscal year 24. Uh alongside me was so I mean sorry Richard he's which you probably saw his email as but it's Richard Lou um he's the audit senior. We also had other individuals working on it um in in different capacities. The iron
035field force is the audit partner. He's also our managing partner at our firm but he works the audit partner at when it comes to signing the reports. Um he was also part of that engagement team. Um all right so we're going to start diving into the required communications as it relates to uh the audit itself and our responsibilities and management's responsibilities. So we'll talk about in an audit is first and foremost inform and express an opinion on the financial statements and in doing that we give reasonable assurance. Uh that that what that means is we consider different things like risk and materiality. We don't look at 100% of transactions. We sample and we might look at random samples. We might take judgmental samples and we might do samples based on a scope or the materiality
036level or dollar threshold. Something that goes above a certain dollar threshold, we'll select all those items. Uh it just kind of depends on the risk in those different areas. uh there is an inherent risk in an eye that we might not catch all the material misstatements or there may be a material misstatement out there that we don't catch even though we performed our procedures in accordance with the generally accepted auditing standards. In addition to that audit, you also have um if you were in the state of New Mexico and you didn't have any kind of grants that required a yellowbook audit, you wouldn't you wouldn't have this additional report on the back of your financial statements that you guys see back there. So you'll see one report which is our auditor's report and then you
037see another report which is a report on internal controls compliance regulation and other matters and that one gives something called negative assurance um and that's required by state audit rule so and by state law and that's why we have to have the eligible in New Mexico uh throughout the audit we're required to maintain our independence that that means we have the books right at the beginning of the audit to make sure that we're not we don't have any kind of family members or any kind of famili amiliar relationships with people who are on the board with with individuals who serve in management capacity who can you know sway financial uh statement decisions. Uh we also require you all to assume the responsibilities of management. So during the engagement there has to be somebody with something
038called skills, knowledge and experience to oversee us performing our engagement. Um and that individual whether it be your business manager or your contract business manager members that we're providing at the end um that that gives us that line of independence and it's a a required part of our independence management's responsibility and also the responsibility of the governing body which is your board is to design and implement establish maintain effective internal controls and that goes with regards to your guys's compliance with grants contracts laws and regulations And of course your financial statement transactions in general uh required to prepare US GAP financial statements. So um gapping generally accepted accounting principles and uh these are all things that you required to do. I know in our capacity as your auditor we also do something called non test
039services and in those non test services we we prepare the financial statements for you all with your assistance. Right? So we get your trial balance, we get all the the the full quote balances from you all and we plug them into a set of financial statements and tailor it to for our miss public school. So you'll see uh at the end of the engagement we provide financials for your management. We get an approval that they're good and then we get a management representation letter. Also part of your responsibilities in compliance with all the laws, regulations and your guys grants agreement. So, um, those are the main three things. There's other items, but these are the ones that really, um, give us that independence in in an audit and making sure we're not reviewing our own
040work, if we're making any kind of management decisions. Now, we're going to talk a little bit about the results. So, there were some corrected misstatements. Uh, there was a restatement of $4,54 governments. Um, and that was supposed to be reported prior year. It was C. So you got to pull out those revenues from this year and put them back into 2023. So >> Joe, are you advancing slides >> for equity? Right. Um we'll talk a little bit about that one a little bit more towards the end of the engage uh end of the presentation. We also had adjustment to approve $97,000 worth of accounts payable that was incorrectly captured in correct period. >> Joe, can we interrupt you for a minute? Are you advancing slides? >> Especially when I'm he muted us. >> He muted
041us. We're on. >> Are you advancing slides as you're doing this or are you >> The slides aren't moving. >> Oh, slides aren't moving if you're advancing them. >> I I >> can we check if he'll cut his >> I have this corrective. They might be that the screen's frozen. Um is that the the two Oh, I see what you're saying. I see what you're saying. Okay. Give me a second. Let's uh >> Yeah, we're not seeing your presenter. Yeah, we're not seeing presenting. >> We're just hearing. >> Yeah, let me be a long presentation. >> And the glitching is our side. I'm not sure what's going on yet. It's been >> just Yeah, that's all you need. >> Okay. Right. >> Yeah. Now it's moving forward. >> Now we're going. >> Okay. What's the
042>> Did he send this presentation? >> That was my next question. >> We usually have a hard drive. >> He didn't mail one. >> Oh, usually I'll go right to the end. >> Yeah. >> So, they didn't ask for it. >> Okay. >> You got to ask for it. Maybe that's why. >> Yeah. We didn't get a coffee because they didn't ask for it. >> Let me see if you guys see the full screen now. >> Yes. >> Okay. So, those are the two adjustments. The restatement of 45,500, an adjustment to crew paths available. Um, when we're in uh uh just like to make it clear in general, especially when there's a forum and there might be potential um stakeholders present at the meeting, that these aren't indicative of fraud, right? These aren't indicative um
043of any kind of malice at the at the schools um at the district. So this is pools operate on a cash basis. There is some complexities once we start getting you from cash basis modified acral basis to a full acral basis in comparing the financials and you know we're all humans so sometimes there's errors in where we're capturing that. So the accounts payable that we we noticed on there, it wasn't that it wasn't properly approved. It wasn't an improper purchase or you know waste or federal or sorry public monies. It's just that it was captured in the incorrect period when we started going from those different basises of accounting. So it's it's this is an accounting it function issue and not necessarily something related to fraud or you guys not following your own policies and
044procedures when it comes to purchasing items. This is strictly a a gap issue. So I would like to make that clear um that there was no kind of fraud related to these transactions. They're just a cut off issue because we have to take them from those different. We'll talk a little bit more about those when we get to the findings. Um uncorrected misstatements, there were none. Uh this is anything we could pass on that didn't reach that level of a material uh misstatement. Uh we would have to communicate those with you. There was no disagreements that happened that occurred during our audit procedures related to financial accounting reporting or audit matters. Um there also were no significant issues discussed with the all prior attention. If you call it if you called us during you know
045the off season of not having the audit it's more capacity it's not a condition of engagement to be available around 24/7. So we do like to take those phone calls. We do like to answer those emails. So if you do have questions feel free to call us with those questions. Difficulties encountered in performing the audit there were none. Um there was uh you know transition in that business manager role where you guys consulted with uh I believe it was um K through 12 or does that sound correct? >> Yes, >> Curtis. >> Yes. >> Um but you know we were able to resolve any issues that came >> I have a question. >> Well they come to an opinion right so no major issues there and can perform in the audit. Joe, we have a
046board member with a question. >> Other accountants, this is around >> Oh, sure. Jump in. >> Yeah. >> Hi, Joe. Uh Alina, uh question is uh you had mentioned earlier uh that you will uh determine for your checks and balances and internal controls relationships and this that and the other regarding board members. I've never done a questionnaire. How do you all uh know for sure that you have accurate information uh from your board members? >> So, we should be sending out and it might not go to out to all board members. Sometimes it's at random, but our team should be sending out fraud inquiries, related party inquiries. >> And within those fraud and related party inquiries, you should have received an inquiry saying, "Do you have proper policies and procedures in place? Is there a
047code of conduct? Is there a conflict of interest policy in place? Things like that. Um, again, not every sometimes we get a poor response unfortunately. Um, so we'll send them out to a handful. Um, I hope some of you did get those this year. Um, cuz Richard should have reached out to you all with those. We also send them to we do that in kind inquiry with the superintendent, typically the business manager, and anybody involved in the accounting processes. um that's typically how we retain some comfort on that. But other than that, we when we start looking at internal controls, you know, we we look at minutes and things like that to see if the things are being approved and >> Okay. My next Thank you, >> Joe. Statements and addition. Yeah. >> Okay. And
048and just so you know, we're all sitting here. I don't know if you can see us shaking our heads. No, but we kind of took a census and none of us received any um in this last audit. Um just FYI. And then the next question I have is >> is what what's your in this particular audit, what is your materiality limit? >> That's something we cannot disclose. Um >> okay. >> I mean just just for the purposes of unpredictability, right? If you had somebody who was trying to perpetrate fraud and we gave them that threshold, say 5,000 or 20,000, you know, they could uh artificially break up transactions to be below that amount to where we couldn't identify those transactions. So, um your auditor, they shouldn't be revealing that amount to you cuz then their
049procedures ultimately um are not unpredictable, which audit you guys, you you shouldn't know all our procedures. You should have some sense of what we're looking Yeah, I was just trying to determine >> and call this sucks. I was just trying to determine uh kind of what you all were looking for in terms of thresholds. >> Yeah. Yeah. I mean I I I can't give you that number. I apologize. We usually will base it off of um either total assets, total revenues or total expenditures just depending on where that risk is for you all. Um and then based on that threshold that dollar will take the total amount of those >> yeah I know how it works >> applied calculation um that we use within our practice savings but um yeah I I sorry yeah I
050can't really that too much on that just because it takes away the unpredictableness of an audit. Okay. Thank you. >> You're you're welcome. And if you have any other the questions, sorry I sometimes it's hard to hear over over Zoom when we're presenting um to a full boardroom. So I apologize if I if I don't hear you, just stop me again and I'd be happy to answer any other question. >> Thank you. >> Um so consultations with other accountants, you did consult another account, right? for accounting services u consulting audit prep but not for a an opinion you weren't opinion shopping or you weren't saying hey you gave me a binding I believe in that I'm going to go to this other auditor so nothing like that occurred um significant accounting estimates that are significant
051to your financial statements um these are the balance the estimates that could introduce some bias and we always have to perform some procedures over them such as your estim estimated capital assets right how how many years a Apple asset might last. So vehicle if you have it is 5 years it could potentially last seven years right and depending on that number it's going to affect appreciation and the the the book value of that asset. So that's going to be uh estimated useful capital losses going to be a significant estimate for you all. um actuary estimates related to your debt pension liability. That's always when I do estimates are from down across 30 40 years and big big assumptions go into there things probably I I really don't understand because I'm not an actuary how but
052these are balances that they put out and we basically rule for your balances on those but there are some significant estimates that it's pretty large it's pretty large very close uh and then estimates surrounding leases um so that new standard fairly new standard came out leases and subscriptions um saying, you know, a lease term is 3 years versus 5 years. Um and you're not going to exercise that renewal option for the additional 3year term. Um that's an estimate, right? There's an incremental borrowing rate when we start talking about calculating present values that you you will have to determine for us to get to that balance. on um and they usually mirror significant financial statement disclosures which is your net pension liability, your past assets and your leases. These give a lot of uh more background
053on what these balances are and why and how they are calculated and presented on your financials. Um for overall your financial statements though were are neutral, consistent and clear from year to year if you were to take a look at them. Um, there were some additions to your notes uh that small additions. So, this is just kind of a a def one you have to adopt, right? When Gazsby put something out, we have to adopt these things. Um, they could have a significant impact to your financials. They may not. Um, there was a restatement. So, this one added some additional disclosures to your financials related to those restatements or that restatement um, which is gas restatement 100. It just builds a lot more clarity into what the restatement was, how it affects all the balances
054on the financial statements and each financial statement themselves. Uh there was also the bulk purchases that came in from implement from the Gazby. Uh this one is uh I think more purch and applicable to schools just because schools tend to purchase a lot of computers. Um, so what a school district called into Gatsby and asked, "Hey, I'm going to purchase 200 computers, 100 computers at $1,000 each. They're all similar, the same thing. Do I need to add these to my books?" Gas me came out and said, "Yes, they're all similar in nature. So, you should be uh adding these to your books." Well, that triggered authoritative guidance and now all government fees are having to come up with bulk purchases uh accounting policy. Uh I believe your district decided to go with the amount that
055the state of New Mexico put out at $200,000 for bulk purchases. That's the department of finance and authority put out there, administration put out there or the bulk purchases and gold which most most entities did lean on that as as well. Um yeah, so that that that's a new policy that you all need to be aware of when especially if you're purchasing having this school weird. That brings us to the opinion. Uh so financial statement you got unmodified opinion. Um that's the clean, you know, the highest level assurance you can get in an audit. That's the one you want. That's the one where you can pick up the financial statements and know that you can reasonably rely on these financials to make budget decisions to make uh financing decisions to make uh any kind of
056decision that you might think is possible with financial statements. So um this is a good for only just eight quarters right your citizens your your all the students the parents taxpayers so um anyone who looks at these can look at them and have some reasonable comfort that the numbers are accurately presented and correct for that fiscal year. Uh there were some findings that came up. So 2023 findings these are your prior year findings. There was a lease uh finding that was resolved. You guys, you all consulted with accounts this year to get this resolved. They were able to calculate the balance correctly. >> What do we >> And clear also the budget authority. So there's some line items where that that went over budgeted uh actuals went over budgeted expenses and so that one was
057repeated and modified. These findings are all on the back of the audit report itself. um on the the last pages in the audit. Um I can just bring it up for you all to see so you have a reference point >> and Joe >> can't see that. >> We we never received um we never this board never received this audit prior to your presentation. So this is the first time we've seen or heard this. So just bear with us. >> Okay. So I mean when we present the audit, we send them to uh at the exit conference, we usually have a draft in your hands before we have the exit. It looks like uh Barbara was the one who attended >> Barb and Cody were there representing the board and then >> then the exit
058conference at Curtis of course and then your your business consulting business manager and then Marie. So um >> last year too. >> Yeah. I mean it's kind of we typically will >> okay >> I'll send these out to the board as a whole um and and we leave that to management's responsibility. Um also want to make it clear until we get a release letter from the state of office state auditor um these aren't public information yet. They have to approve them and say that yes your audit is finally okay to be released. That may be another reason why you hadn't seen them yet. Uh but after you receive that release letter, the board should have um would have looked at these at at a minimum. The treasur um >> but let me ask >> I
059apologize. Yeah, these these are the findings that came out of Go ahead. >> I have a question for you. Okay. So, >> but when the school has to ask for copies for the board once it's been released by the state auditor, correct? Right. >> And we never got anything last year and we didn't get anything this year. But it would have been K12's responsibility to get us copies cuz I when I was here as the business manager, I would ask for a copy for me, the superintendent, and one for each board member. Now, if they wanted or not, that was up to them, but I always ordered it. So, did they not ask you for >> once you get the release letter? Just we can and we can still do this for you. I mean,
060it's kind of after the fact now, but um if you would like printed copies, we can definitely print them, bind them, and get them out to you all. I just need to know how many. >> But yeah, that's definitely I mean, who gets these financials should be in your packet >> for the board meeting. Um I figured you need a management letter. >> Yeah. Thank you. So has so have these >> Yes, that is part of the part. >> Has this been released then? Did you receive the letter saying it was released? >> Yes, that and we wouldn't be able to have this. >> Exactly. So that's good if we didn't it wasn't you should have signed that. >> Well, it went through the business manager. So yeah, it needs to come. So Vicki definitely
061needs last year's and this year's audit. Please >> okay >> because K12 no longer are >> you want us to print and find some or exit. >> What's that? >> Or do you just want the electronic files? >> Vicki, what do you want? You want a hard copy or you want? >> Um I can I can download them from the auditor's website. Right. They're just up there. Okay. I can do an electronic version. I'm fine with that. >> I can also just forward them to you. >> If you guys want hard copies though, let's order them. >> No, I just think you're going to need them. >> But in the future, >> yeah, the entire entire history of >> No, you should have seen >> at least over a couple decades of audit reports will
062be on the office of the state auditor's website. >> Okay. Thank you, >> Curtis. Have you not seen this? I've seen portions of because we did we did the debrief conference with them, but that wasn't public knowledge at that time until they filed it with the auditor and then the auditor released in March last year. We haven't done anything this year. >> We haven't done one this year. >> Yeah, we did. We did in December when they were here when we were in my office. That's this audit when we sat at the table in there and we did that quick debrief on the morning after back. >> You did it on Zoom. >> I did it on Zoom. You were on Zoom and Cody was here. >> That's why I was like, I don't remember.
063>> We did that and it wasn't public knowledge cuz they had released. Okay. >> Yeah, cuz you were you you were you were you attended Zoom and Cody was in my office. That's right. >> That's right. >> That's what it happened. But I thought that was being in the office. >> Yeah. You were on Zoom. That's right. Because we had to call you to make sure we had two board members. >> Yeah. >> Cuz then you can't we can't you can't say anything until the state auditor releases it. It's it's illegal, right? >> Yep. Our apologies, Joe. We just have a little bit of housekeeping to do on this end. >> Okay. >> No, no worries. No worries. Um, where did my uh my financials go? Oh, come on. >> So, we had a So,
064am I looking at this right? We had a finding from 23 and it was repeated in 24 or I I'm having a hard time reading it. >> That's what I'm reading. >> That that that is correct. So I'm just going to I'm going to bring up the financials. Let me stop sharing this. Um >> okay. >> It's really hard to read. That's why I was I look like that. >> So we didn't have Oh, I'm I have question 24. that books. >> Okay. So, let's look at the prior year finding that you're talking about >> basically expenditures were in excess of the budgeted expenditures for the year at the legal level of budget control for the school district. So here if the actual budget exceeds expenditures at the legal level budgetary there should be a
065finding right that's what the state auditor says um so when we do the comparison to the the direct function or the functions that's your legal budget authorities the function so we have to group them all together and take a look at all these expenses under one function these were all under the direct instruction for each of these fund material we we would probably not even report on this, but with compliance and state audit compliance, they don't consider materiality. They don't care if it's a dollar over, they don't care if it's $2 over. If it's out of compliance, we have to report it. Um, so these are the four funds where there was some uh over expenditure that probably required a bar um and it was repeated and modified because of that. This was a finding
066in 2023. So we have to reference the prior finding here and then renumbered the state audit requirement. Um I I did mention that the east finding was resolved uh from prior year. So that was a big one. Um that's a financial statement finding. These are that's another non-compliance finding. So this is a state called state audit rule finding. Um in in general this is something required of state auditor. Um it's compliance. Uh so we'll go back to the first one which is the financial clos and material adjustments and this was the improper year and approvals one that we talked about with the adjustments due from other governments in the amount of 4,500 that was significant um and so we had to acrew it that was should have been acred in 2023 but it wasn't captured
067in uh until 2024 so we had to back that out put it back in 23 and then there was an approval of accounts payable that was missed of 97,000 that should have been accured at June 30 2024 when we did our test work we we identified invoices in this these this total amount where services were rendered in 20 in the fiscal year 24 and >> weren't July one um these were material adjustments and as such we had called materials um and I will say one thing about these findings Um, fortunately they're pretty common uh in the state of New Mexico just because a lot of the entities operate on a cash basis and then have to take it to those different levels of accounting which can be complex um if especially when introducing things like
068capital assets and and and leases trying to tackle um you got to be careful when looking at invoices right I always make sure you're not looking at the invoice date but you're looking at the dates service. And if the invoice is paid in August 2025, but the services were rendered in June 2024 or May 2024, those are really expenditures of of the 2024 fiscal year under approval basis of the county for financial reporting purposes. >> Any questions on that one? Uh so 2020 there's going to third one. This is the other new finding was cash appropriations in excess of available cash balances. That's a big really wordy way of saying that there was a a a budgeted deficit. So um there is not enough revenue of your c your your expenditures and not enough for
069that deficit. there wasn't enough cash for prior year federal accounts receivable to cover that deficit. The the ones that were affected whether your food services like again I I mentioned unfortunately we have to report them even if they are material just because of compliance. And then the large one was a wind farm project. Uh we didn't have we had a budgeted deficit of 465,000 there. And let's see here. And that should that's that's all the findings uh that came from our audit procedures. Uh I will show tell you guys kind of the time frame that everything happened. So we had the exit conference as I mentioned on November 14th and I apologize my kids like writing out yet. Sorry. Um sorry about that. Um, so we had the exit conference on November 14th, 2024. Then
070we had the print. So after submitted to the office of the state auditor long time ago to remember >> and uh we wait for basically review comments from the office of the state auditor uh after they review the financial statements um and they they provided feedback on the financial bit uh and we wait for the release letter. I would say with picking them out kind of I don't know how they were there were some waiting periods for some there were some there were some were getting kicked out faster than others. I think they're just kind of short-handed over there right now. Um so we didn't get the release letter till December 30th which isn't too bad of a turnaround for them. And then 5 days after that we retain public information in January 2025 um
071because of that waiting period uh required by state statute. Uh that was the time frame uh of the EOP. >> Joe, you froze. >> Thank you. You can finally hear that. We could auditors. Uh so just Can you hear me though? >> We can hear you now. >> Can you hear me? >> Okay. So I I was just go off for this. So, I have another question with you all. >> Joe, I have another question. And this is for you or Curtis. Um, I don't remember when we normally have had the audit explained to us in the past, but if it became public record in January and we're just now going over it in April, >> is this normally when we >> There is a there is a required report now that was put out
072that Joe remind us of. They have to give a public presentation on it. It used to be you could just do it to a committee of the board, but it changed last when was that? Two years ago, three years ago, Joe, >> Si used to my supposed to be giving a public presentation and this is when we on this several years ago they were firing it. Um well, I remember doing it, but I just don't remember when we used it. >> Well, I know personally when I did it, as soon as I knew that >> Yeah. and just depending on cuz we do we do over >> the next meeting, >> right? That's how I >> we do over 30 engagements during that time. So once they get wrapped up, we're coordinating with all the
073different schools, counties uh public bodies to to do these presentations. So sometimes our schedules are online and we have to figure out an alternative. Um, we typically try to get it done within the first four months of the the subject unfortunately. Um, >> I guess my issue I guess my issue is if there are problems that's pushing it out uh for a board to know how the audit actually turned out. I don't recall us ever having to wait this long. >> Probably request to be present during his conference. >> There's there's a bad connection. >> Yeah. Um like I said, I I think we've had them previously in like in March maybe. Um we rarely do them sooner cuz OSHA just typically I think last year we got you your release letter in January. And
074like I said, our schedules typically don't align. Um, I think one thing that you could do to kind of be proactive is is just maybe asking to be present. The only issue with being present at the exit conference is you can't have too many board members there, right? Or else you have boring. Um, so it it can only be, you know, depending on how many what makes form for you all. Um, it could only be that that amount of individual was present. Maybe just having a ad hoc meeting with Curtis and looking, hey, I know you guys already had the exit, but can you tell me the status of it or provide me with an update with the knowledge that you cannot talk about this outside of um, you know, that conversation because it's not
075public information yet. >> Gotcha. But yeah, you you definitely don't want to discuss it in the board meetings prior to the release letter because then it's going to be documented in your minutes, right? >> Um any other questions? >> I don't >> again I I just wanted to say thank you um to you all. uh you know I I did mention this is our that was our eighth and final year to do your audit. Um you will have to go out for a new auditor for fiscal year 25. Um in that process we usually do required communications with your uh successor auditor. We'll make sure that goes just work papers they need. We'll answer their questions. But state auditor requires us to have a pull off period of a minimum of 2 years after doing
076the audit for 8 years. Um so your district will have to uh go out for a new auditor. Um we really did do appreciate the partnership we had with you all over the last years and trusting us to be your auditors. Um and really appreciate that opportunity. So thank you. >> Thank you. >> Thanks Joe. Thank you. You all have a a productive meeting. Have a great night. >> Okay. I do have one uh comment. >> Yeah. >> I do not think we want an auditor for 8 years. You become >> you become complacent. You become quote unqu friends. We I've never had an honor call in three years or at least change the senior lead. Yeah. Or change. Yeah. I I just think that's not a good practice. >> And K Vicki and I
077both agree. Um we've already talked about what we got to go out and do for that audit. They set the schedule when they were presenting. That's where it was. >> Okay. >> So then they came in. >> They scheduled us for April from the very beginning. Once they got that released, they contacted me, >> okay, >> and they says, "We're going to schedule you guys in April. I couldn't get it moved in April because they were already doing county audits and everything else." We were one of the last districts they did in the audit period because of all the transitions and everything. We moved it back, right? So, we get it done before the November 15th deadline. So, we were also last under a list for presentations or one of the last. So, the April
078is when they scheduled, >> but it was public record as of January. Yes. >> So, I was going to recommend that we could bring it as soon as it's released. We can bring it just to discuss it. >> And then the other part we can do is inside the RP because I look back and looked at the prior ones of these. We can require them to present it within 30 days of the findings. We can schedule the next available board meeting after it becomes public. >> That's what I would like. >> And we could do part of that as part of that process to do it. But yeah, this is the eighth year we've had them. So, we have to go out and start over again with the audience. >> Yeah. I always as soon
079as they were released, >> the state auditor released them. I got my copies and I gave them to the boarding room. >> Yeah. >> Not necessarily meaning we had an exit or you know like a presentation from the but I gave them to everybody. >> All right. Anything else? All right, Miss Principal. >> So, you do not have a written report. It's been fast and furious. I apologize, but here's your verbal report. >> There goes your bonus. >> Um uh statistic speaking. We'll start there. Um we we were at 101 students. We've had a couple more move out and then a uh or a few more move out and a couple more move in. We just got a new second grader. He started today for about 5 minutes and then threw up and had to
080go home. So poor baby was not quite ready for his first day of school. Um so uh still some fluid movement in and out with the wind farm kiddos. Um we are in the throws of testing. We've completed our fourth and fifth grade or we will complete our fourth and fifth grade tomorrow. Um seventh grade. We've got a couple absences that need to make up in the beginning of eighth grade. Um and then we will test uh third and sixth grade next week in order to make sure that all of our kiddos that need extra time, extra help are getting those services as well. Uh we had our third graders attend grand quiver yesterday for a very uh in-depth project-based hands-on learning. They went and measured buildings and things at Grand Quiver and did an
081entire math lesson. So that was um pretty fun and and entertaining for them and engaging. So um and then I think they did an Easter egg hunt out there as well. So had some fun out there. Um we have already had three children qualify for the state track meet, two in high jump, one in the 100 and the 200 meter um run. So track is off to a great start. That was at the very first track meet of the year. So we'll take it. Um we've got a couple that are couple more spots that are hot on the heels. Um just need to shave off a few more seconds and then we'll be taking even more kiddos to the state track meet. So um >> otherwise I can't think of anything else. Randa, can you
082>> the kids do FFA the judging? >> Okay. I wasn't sure if we'd had meetings since then, so I didn't want to repeat myself. Um, our produce team was state champions. Uh, Mr. Johnson has not yet won that one prior to this year. He's always been second. So, to walk the stage with a championship in produce was pretty amazing. And then our wool team was dag second. We're very close to winning that one as well. Um, and so very successful state FFA judging. Um, I will tell you I had mixed feedback from the students on the trip with um, homework assignments and things like that on whether or not they want the spring break back during throw that out there. There was some that said, "No, I really do like having a spring break." And
083others that said it was so much easier when it was over spring break. So, we'll take that into consideration as we look at the calendar. >> That's going to be part of my update. He already did. Um, I'm sad to say she might have been the only one, you know. Um, I did tell him. I said, "If you did not like it, you need to tell your board members because they're the ones that, you know, have some of those if you get calls from students, it's to for them to express their concerns." Uh um and then also it's not public knowledge or publicized just yet, but um our one that's going for the junior league uh Olympic team in basketball is approved for the second round of triyouts. So she's continuing on and we'll see
084how that goes and what that represents for Corona school. Yeah. >> Cool. And we did have our we had our spring literacy night last Thursday for elementary students. >> What was it? I'm sorry. Spring literacy. So, uh, region 9, Jennifer Johnson, she came down and kind of built it. Um, they had different stations and our teachers helped out with each of those stations, uh, for different grade levels. Um, Miss Cloff said that they had a really good turnout, uh, with that snacks and things like that. Yep. Um, and then tomorrow we'll have our uh child find. >> Yeah. >> Okay. >> For and we're also going to include like prek and kindergarten registration in there to see if we can get kids signed up before >> before school. >> High school's going to isotopes tomorrow.
085>> High school is going to isotopes tomorrow. Uh, is the school field trip? >> Where's the elementary going to go this year? Uh 3 through 6 is going to fund trackers May uh 15th. Thank you. And then uh May 1st K through 2 is going to go to Rio. Um we're waiting to hear on the movies. We were hoping to take them to see Minecraft and then go have pizza in the park. Um but the lady said that um they they're going to be switching out movies by that time. So she's going to call us next Monday to tell us what movies are available to see if they're appropriate. and Spencer Theater was that was a blast. We all had fun. Um yeah, so that was wellreceived. >> Do me a favor and send have
086the kids sign a card or something. Send them to Dr. Miller. Yes. >> Cuz he went out of his way to find and I have his address and everything to go he went to the office, bought the tickets, >> and then sent them to you guys. So I think and we have his cuz now he's a >> vendor. So we have to do something with these. I I really think that would be >> and I thought they had I thought they had written thank you notes but they may have not >> and that's fine if you can that would be awesome >> cuz we and I have another end for Spencer Theater. So, just remind me next year that I have another person whose daughter or something is the ticket person at the counter. And
087so, if we want tickets, she'll just say, "Yeah, if we can and we can never get in the normal way." If we can get them in um in the fall, that would be a lot easier to accommodate. Um the spring on the calendar, you know, or something that says Spencer Theater and I'll get with you guys and then we can figure out what we need to do. Okay. Because I have two ends now. Dr. Miller and Do we need to talk about Rosco now or later? >> You can talk about it now if you want. >> Okay. So, we did go and attend Rosco. Randa and me and Amy and Casey went and toured Rosco and looked at that project based learning and and their what they call the Rosco model. Um that was uh
088very neat to see how they operate some different things and how they use community buildings in order to um expand that learning space. They took an old welding shop and and all their kids going for welding certifications travel um off campus over to the welding shop. It's like I don't know less than a mile to the welding shop to go do their welding. And they've created fire pits and um art and decor and things like that for the yard. And then they've taken a retail space in the middle of town and turned it into like the school store and that's where all their business kids go and actually get hands-on learning with entrepreneurship and business management and things like that. They took an old grocery store and turned it into their early childhood center where
089they do their monastery type early childhood. So prek kind uh three and four prek and then 5-year-old kinder is all in that space. Um and that's kind of their separate learning space. And um every every kid that graduates from Rosco High School is graduating with an associates degree >> and then or certificate and then they have the option to extend two years uh with a P20 model um in order to finish their bachelor's degree while living at home if that's what they so choose. Um and so they're uh potentially even getting master's degrees by the age of 20. And um they have Rosco actually has a full vet clinic. They were um harvesting embryos while we were there and they have an embryology lab and um it's it was very neat to see and >>
090gave us lots of ideas and lots of wheels turning. Um how we implement all that because we want it done like now would be you know if we could wiggle our nose that would be great but we know it's going to take time. it would definitely be something that would benefit our kids. >> So, I have a question for you guys and you might not know yet. That's fine if you don't. So, if if we wanted to get into something like that, I would imagine there's a process um in in terms of the planning, the budgeting or the feasibility, the planning, the budgeting, blah blah blah. Um and then you submit that to the state. They approve or disapprove and then you move forward. >> Is that basically how it works? How does it work?
091>> Don't need you don't need to involve the state at all. It's a local control decision. We can align our budget to the operations of those. But I will tell you this, an extension of what those meetings have cost. Um I met with the extension group that worked with Rosco to put theirs in through Texas Tech, West Texas A&M, and Texas&M universities. They are trying to partner with New Mexico State right now to bring a egg amies as the core to rural New Mexico eastern part because as the former professor Steve Frzy from New Mexico State said West Texas and East New Mexico are one big suburb because the way that the ranching is there the way a impacts them like that. So, in the meantime, there's been some grants from our workforce development meeting
092that we had back in March that the district has partnered with um CEN, the group that helped start this up in Texas, and the Roswell Chavez County EDC that also oversees Lincoln County for a $7 million workforce grant to implement the P20 system or a million dollar planning grant to do that. That's where seed money is. Also on this, there are 25 superintendents working on this with me as we go forward to do this. And all them, all but three are related to Eastern District Workforce Board. In June, Workforce Solutions is going to give a presentation on workforce dollars for apprenticeship and pre-apprenticeship as well as this educational model because it's not just a high school model. It's a high It's a prek all the way through adult training model that the Eastern District Workforce
093Board has been working on for three years. I happen to be on the youth committee of the Eastern District Workforce Board for the last 5 years. This has been their priority. So, they are looking at using their workforce dollars to help seed this. Also going on is LFC and LFC has asked our group of superintendents to go give a presentation in Moscow on May 13th on this and looking at financing it through the state budget through workforce development, higher ed and K12 dollars. So that way it's a workforce model and it's not just a K12 where PED tells you're going to do this. So it's really moved a long way in 9 months. There's been a lot of support and a lot of legislators. Harlland's been working on it with me. Jack Chapfield up by
094Moscow been working the legislative angle. Sunny Lou at LFC who's your assistant executive director. They're looking at a funding model that can keep rural New Mexico vital. >> I watching here and I hope we can keep it out of >> Yeah, that's what we're trying to do and we can align it to those required courses. >> There's pathways already built that can align it to those required. We had a meeting with EMU Roodoso. The junior next year's juniors may not like hearing, but they may be our guinea pigs with us. EMU Ruddoso is is looking at working with us for that early college high school model part of this to raise the expectations and give them access. And us capitanic Arizona has already had meetings with them about how we might do a consortium for
095dual enrollment because none of us can take none of us small rural districts take on all the pieces of this. So what are going to be the pieces of how we share it? How can EMU do bring those services out to us? Like an example, they just bought the wind um trailer that pattern put in a couple years ago. RC9 had created to travel around. EW Rudoso just bought that from REC9 and they're going to make that a traveling clinic. So, if we want to do alternative energy, they come out. They also have one. They also I know, but I'm just telling you on that. >> But here's the other part to that. They also have a traveling mobile lab for for nursing, medical, allied health. So they can bring those out to site or
096we go and use Karzo's brand new welding lab. They're putting 20 stations in and doing dual enrollment through. They've already got agreement in place. So there's a lot of discussion, a lot of collaboration going on. So it's moving. But at the bare minimum next year, what we're going to look at doing as a district and they're coming for a presentation on the 25th and if anybody can be here on the at 9:00 on the 25th, you want to see what CN does >> the 25th of April. >> April. Yeah. That's our last virtual development PD day or virtual day for our students. PD day for our staff. >> What time? >> Friday the 25th, April at 9:00. They'll be here. >> Can you send out one? >> Yeah, I will send out an invite. Yeah,
097I'll I'll invite you guys and they'll go into that and then we'll go through with what those guys also did of of stages of implementation and things that could happen because this is also an economic development model that revitalizes small towns as part of it. So that's the big selling point right now that we're getting traction with the legislature on in all these discussions because three of us superintendents and stand rounds went in the middle to ask for $10 million of funding for CT initiatives in rural. We were just a week too late because they finalized all their budget allocations a week earlier. But that's why they're asking us to come present now so we can get it in front of them and look at getting that as a legislative appropriation for next year to
098fund rural CTE and take it out of pet's hands because they're as fed up with PED not getting results as as we are as superintendents honestly. But yeah, that's where it's working. So we're looking at a 3 through six kind of academy project based learning model because our teachers do a lot of this stuff already. It's just formalizing the practice and getting the collaboration and having them work together. What Casey did yesterday, hang those kids out is a classic example what this model can do for our kids. And if we can actually engage them and do that and have our teachers teaching what they do best in those models and group share and like the example that was brought up today in our PLC doing points at Christmas with the third graders, let them grow
099them, plan them, pot them, sell them, but the sixth grade class does the media campaign production free LA and put on our website. Those types of things. So it's not you're still teaching your standards of your grade level, but you're using all these projects to center your learning on and apply that knowledge going forward. and EMW Ruosa is going to be a full partner with us. They're willing to do it. We also have Masons Community College, Luna, New Mexico Highlands, Clovis Community College, and EMU Roswell are all involved in this right now. So, we have five major institutions in our state higher ed trying to do that and bring down those barriers for access for our kids in rural to higher education. >> What about CNN? >> CNN hasn't been approached yet because they don't
100fit the profile right now because they're an urban institution. they in order for us to get those workforce dollars, we got to use those rural then it could plan out as a state model that could be the next phase of that funding that comes out. But we're working with those institutions that are in districts with a thousand that we are related to a district's thousand or less by those funding streams that have been defined by the grants. >> So CNM and Donia Annual will probably be involved in this because um Dr. Alan Moss at Mesa Lands is the president of the higher the the junior college higher ed association that they have. I don't know what exactly the acronym is. There's so many letters I don't know. But he's there and he's had these discussions
101already with those institutions. But we're focusing on institutions that serve districts below a thousand students right now. >> Excellent. And it was really cool to see kids being involved in their education and being excited in their education, you know, so starting in the elementary years, their learning is geared toward what they're interested in. So they're wanting to go to school. They're present. Um they're learning more. Uh also another part that I loved was that they um talked about um homegrown people. And so they have people who had graduated from their school come back and work in their school and in their community. Cuz have you ever been through Rosco, Texas? You have. If you've been down, if you've been there, you know you had to be going there. >> That's it. Just about. When you
102go down the interstate, that's about all old that was there. >> Those facilities, >> but tell them they they come from everywhere, don't they? >> Yeah. So, they they when they implemented this model, they went from 300 to over 650 or 600. >> They're at 720 this year. >> Coming out of district. Yeah. Yeah. >> And and the other thing that I want to make sure the board's aware of, there is a careerbased program out there that's avid. It's called AVID. It's has 20 years of results of getting kids acquainted with career oriented skills and careers they might be able to go into because as we all know, our kids only know what they know and they know what they hear. AVID is a program that allows them to go out and research different things
103and take those skills that you're doing in those things and find out what careers they may be good in. We used to do the old CTER career analogy. AVID actually does that for us as well to show where kids have good skills and everything else. We've had two meetings with them to discuss that program of implementing it 3 through 6 or 3 through 8. Um the 3 through six teachers are really excited about it. So we're going to look at implementing that next year for those kids so they can get hands-on experience online doing that research component that drives all kids and causes their curiosity. It's not that expensive for the investment and there will be a a required training for those that will be out of state that we're going to bring a presentation
104next month on with those teachers to do. So, I'm going to ask for them to go to this if we implement because it's a full 3-day intensive training of doing it from beginning to end with kids in that skill base and it's got proven results and and Rosco's using it for seven years and they live and die by it. Those kids learn real early in life what those what those priorities are, what you need to focus on, those skills that employers are looking for and that it allows you to go out and explore those things while you have this type of skill set. Maybe you do vet science or maybe you do phabbotomy in the human realm and it and it does that thing really well and I think if our kids get exposed to
105that that curiosity and knowing what they can it gives them a lot more options and there's also discussion with those those land grant institutions of doing a science as the base because we all know that those are important because it brings off so many things the leadership skills and all that that's in there all the way through and Ean Rodos is going to be launching a program on a next year that that could be the core and then you allow those kids to explore out from there as the foundation and going from that. And I met with Shad on Tuesday. He got me hooked in with the New Mexico State Extension people. the Texas Tech people were reaching out to them and they really want to launch that egg academy model because that's what Rosco
106started off as and they've grown into all these other things and now offer what 17 different pathways on their campus some 17 or it's some ungodly number that they offer in connection with West Texas A&M and not all their kids spend all day on their campus they're on their high school at West Texas A&M taking those college classes as seniors and coming back and doing their activities >> when you walk through the high school there wasn't a corner where there wasn't two or three kids working on homework or classwork or and they were teaching each other and peer integrating and you just had adults basically facilitating those discussions if they got stuck somewhere or something like that and it was really they have a whole pod like a whole area big room where there's just
107rows of tables helping each other with homework. >> Are those professors are the teachers professors? >> That's their high school teachers. That's their high school teachers. >> Okay. And the other part of this that President Trasper brought up today from Rodoso, they are looking at their accreditation process. So they get more of their instructors in our buildings. So like people like our most experienced teachers like Trish or Roxan who got 15 years or so teaching at a high school. They're looking at their accreditation allowing those kids to be eligible to teach their lower level math classes at the college level. Or an example would be he gave us one uh Mike Gaines over at uh Muscalero is our welding teacher has enough credits and experience he go teach welding math and those types of things
108as part of that career field and count it and we will bring in our graduation credit requirements next month and then we will be working on the portion of a graduate after that and working that we may adjust those credits but we have to by June 30th we have to have our our graduation credits approved by the board. what we do is still 24 credits. Um I figure if we go to this, we might want to look at 26 in the future so those kids are encouraged to take those classes. Um but man and I have been working with the high school staff on that. We're going to finalize it in next month, bring it for preliminary approval, and then any changes we make because of what happened with the law and portrait of the
109graduate this session, they're waiting to find out um what we have to do for the portrait graduate of a piece like that to put that profile out. But we at least got to have the board approve the new core graduation requirements by June 30th. >> Yes, algebra 2 is no longer required. We have to there's some adjustments and some different things. >> So, how will that affect the budget? >> Good question. We have to do the analysis. We kind of looked at it >> um with dual enrollment. It's really a a zero. >> I was just going to say it should be zero. >> It's net zero um with that. But when you go to look at putting those programs on your campus where it's going to be and we we've got some good ones
110going on right now. Uh the biggest thing is we did get that uh STEM grant from Senator Stfanics that we could use that for our STEM lab and if we want to put in a multimedia lab or drones or whatever we did. It's $50,000. It's not a lot but we at least start. Um I've talked today with Robert about the multimedia lab because a lot of that multimedia stuff is done through Apple on college class campuses. So we have to look into bringing an Apple lab in and what would that cost be and like that. Um we've done some initial analysis but until we get the real feedback from the kids we got the initial ones last year that we did but EMU DOSA was coming here on March on May 6th with our strategic
111planning meeting to talk about dual enoma for those kids and how they could connect to the communities and like that. They're going to be part of that meeting with us and us talking about the master facility plan and starting that. and I'll send out an invite to everybody on that. But we just confirmed that today with them because I want to make sure they were part of this because they part of their mission is to reach out to communities and allow community education programs to happen even in nonredit areas. So this is a big conversation in Lincoln County right now going on between the university and the six school districts they service. >> I have another question with dual dual enrollment. Yeah. Are they still thinking about making kids buy their books or is they
112learn that that's that is horrendous. We we've engaged in the it's called the tap program the last two years and it um and most of their books have been online anyways and so we've paid 80 bucks um for the math book and I think >> we just need to figure out a way because when I tried the first year we had dual dual enrollment here and everybody was paying for their books I was guided I was we didn't have them we ready to >> we covered the cost the money >> yeah we We didn't have kids pay for their books last year. >> And we are allowed now >> I I just said we can't do this. We have to find a way to >> Yeah. We are allowed now too to use our high
113quality instructional materials to pay dual enrollment books, too. I'm not sure how much money we're going to get. We're going to get a raise this year. >> Be a nightmare for >> But I'm not sure how much. But I also had conversations with three of the college presidents that want to partner with us. That's Clovis, New Mexico Highlands, and EMU Rudoso. They may have a plan to their funding they receive because they received I think it was like $40 million for the for the institutions across the state to promote CTE pathways and dual dual credit enrollment. So there may be some institutions picking up the cost of those books and taking care of it that way. And they're becoming so much more virtual like you don't have to copy and so they're becoming cheaper and
114easier to access and you manage a library with all of them in there and you just update them every once in a while to the right version. I think it's do >> so you have a license and you can as many as you need one or >> okay for the fun stuff guys. >> So I have a question. So >> last one the guests that are here with us today cuz we're fixing to do policies. Yeah. >> Um, would all be opposed if we I'm not sure why y'all are here, but >> yeah, now would be a good time to have because these policy going to take a little bit. Then we got an executive session. >> We can move them to the back. Uh, so I mean, unless you guys want a policy, >>
115Lauren deals enough with policy on his own. He doesn't want to go through ours, too. Right, Lauren? >> Yeah. >> You owe me. Elena, I was going to say something, too, because I saw Lord sitting over there getting. He's looking hungry. >> Hannah, did you have something you wanted to I I >> Lord's going to go first, too. >> Oh, Lord's going to go first. >> So, you can build the red tipper over there. >> Yeah. So, I don't know if you're aware, I got a report from Casey this afternoon that while Kelsey was playing on the basketball court, an adult male um came into the court and was sitting there watching her. >> Uhoh. >> Exactly. >> We we investigated. I understand that uh security is an issue and I love our open campus,
116but the reality is is our community's changed. It's going to require more security than stickers on the door asking people to check in at the office. I don't know what security costs. I'm quite certain it's expensive. I know from my experience it's expensive in an office in Albuquerque. Um, but it's not near as expensive as the lost innocence of a child. Just so I wanted the board to be aware as quickly as possible. I cannot go into details because this is all second party for me to tell you to report. I know Casey was extremely concerned. I know she's talked to uh Mrs. Incenius about it and that they have a plan in the morning to inform some kids and I appreciate that. Thank you very much. But um the adult that reported it I
117trust wholeheartedly. I've worked with him multiple times over several years and his wife is also a teacher. So, I feel that the report was credible enough to report back to you. Great. I would like to see the playground fenced in at bare minimum. I'd like to see the playground look like it's maintained, the tennis court, the basketball court. I think maintenance and a tidy campus is in is less inviting to negative people and even some perimeter signs instead of ones on the doors. I think that needs to happen and uh you know I know you guys have a plan and you have a budget you have to work with in but I'll also remind you that uh you know we've had a lot of money come into the school from the projects and this is
118going to be the cost of some of those projects. >> Can I ask you a question? >> You may. >> When you say maintained, can you give some examples of >> Well, the basketball goals all have ripped nets. It's not painted. The surface of the tennis court is >> come breaking up. Uh there's multiple basketball stands that are laying on the ground or tore up or bent. I just like to see it picked up and cleaned. And I I I haven't I have to admit I hadn't been on playground swinging lately. So I don't know what all of the playground equipment's like, but but a fence along that that fence over there by the school buses and one gate or >> no gates. >> Two signs and no gates. >> Fire ingress. Cody, you can't
119do you can't do no gates. >> Come through the building. And I know there's another young person that shows up that doesn't go to school here. I don't remember the name, >> but the one day I was here, he was in a hoodie and he had a face mask and you couldn't see him. You didn't know who he was. I asked about it and she knew exactly who it was, but it makes me nervous. So, I just wanted to report that. I'm not mad at anybody. I just want some action and uh because like I said the the children and lost innocence is a major concern for me and I'm probably glad I wasn't one who saw them. So, but anyway, please asking questions, but I don't really have them. I don't have an answer
120because I'm reporting third party. So, >> no, I appreciate you sharing. >> Thank you. So, you know, I will be reporting this to the sheriff's office and and Sheriff Mike Woods in the morning and ask him for more patrols in our community as a whole. But, uh, you know, there's there's options out there that are are less expensive and maybe even a call to the state police because a lot of times those guys have to do paperwork somewhere and the parking lot here in the school might be a great place to do paperwork. Um, I've used that in the past to patrol an office in Albuquerque and it worked great. >> Um, you know, I I do wish we had a plan and I hope you guys will publicize that plan to parents before the
121uh beginning of next school year at least. >> An emergency plan or a plan of capital infrastruments, however you want to label it. >> But, uh, >> I think it's a should be put a little higher priority than maybe it's been. So, >> I appreciate your time. >> We've thought more about the buildings and the kids in the buildings and playground stuff. >> I'm sorry this happened. No, >> this is a good segue for something I want to talk about uh tonight as well. >> Well, mine echoes yours, so go ahead. >> So, but that's that's mainly what I want to report. >> Yeah, I have some other stuff. Okay, >> you're done. >> I'm done. You're >> okay. So, tonight I'd like to share with the board two perspectives. The first as a parent
122as well as a teacher. Uh, three weeks ago and coming off of lunch, I encountered two grown men wandering the playground, making their way onto the tennis and basketball court. This was about 15 minutes prior to recess. I informed the men that they couldn't be here as this was a public school. They told me they were new to town and were looking for a place to play basketball. I believed them, but who is to say that this couldn't happen another time with someone who doesn't mean well, maybe our school was in jeopardy that very day. Our playground workers were work monitors work diligently to monitor all the kids, but we can't be everywhere all at once. Another employee told me of a family that had stopped to take a break from traveling. Parked on the
123street, they were allowing their young child to play on our playground equipment within school hours. Our teachers physically stood on the playground between these people and our kids and sent the other child away. But again, access to our children is much too easy. campers with total strangers in them are literally located across the street. Having had the opportunity to travel to other schools this fall has shown me that there's not there's rarely an open campus anymore. Even schools as remote as Logan have a well- constructed 8ft tall fence. Most with privacy mesh so bike passers cannot see in at all. At this point we are taking the safety of our kids for granted and this is unacceptable. It's been a year since I sat in one of those chairs, and the only thing that has
124changed is that this world has grown increasingly more uncertain. I don't care how you have to break it up. I don't care if my husband and Charlie and Lauren come build the damn fence, but we have to build the fence. We have to act, obviously. Okay. I don't know why I'm crying because it's a lot. So the next comments are from the perspective of a teacher. Our students have little to no consequences at times for their behavior. As a school, we have to be able to respond with something. This starts first with the rules that apply to every student. When the rule is in place, it must be enforced. Two of these that come to mind are cell phones are to remain in your locker. This is obviously a high school problem. More or less.
125no hats or hoods in the school. These small behaviors escalate and when this occurs, you have students being sent to administration to be disciplined that maybe get a discouraging talking to. Maybe when we consistently fail to uphold these rules from the bottom to the top, teachers have no leverage and those that expend their energy to stand by the rules lose morale. We must be diligent and continue to listen for subjects and phrases that should not be used casually and tell the kids so we don't discipline the kids or have consequences in place then at minimum the faculty should be protected by policy. As a school we certainly cannot make up for a lot of things in terms of behavior but without a consistent approach to discipline Corona schools being a true academic leader and prioritizing
126learning is sure to go by the wayside. I know that we are leaving for a short time, but I am highly invested in these kids and this community, and we do plan to return. I would like to close with one final comment. I know that there is heavy focus on a new school, but a school is only as good as the instructors, the discipline, and the morals that go on within the walls, regardless of how bright the pain is on the outside. >> Thank you. Thank you. And do you have some questions on the dates of the individuals that came onto the campus? >> Today was >> that was today for >> today. One of them was today. >> And what were yours? >> I was I have to look. I don't know. >> It's
127been in the last three weeks. >> Yeah. >> Weeks ago. >> What was it? Six weeks ago on the young man. >> Eight weeks. >> About >> two months ago, >> probably. approximately. >> So this has been a an ongoing issue for the last three months possibly. >> Or years. >> Thank you all for coming. >> Thank you. I don't know if Roxan is there. >> Roxanne's on. And I don't know who the other dashed person is that's on, >> but they can hear us. >> Roxy, did you have anything you wanted to say? You're muted if you do. >> She may have given up. >> Stepped away from her phone. >> All right, Mr. Superintendent. All your fun stuff. >> Okay. Action items. First reading of policy G, which is the personnel policies. Um
128the plan is for these is like I said is to go through these and we'll make any final um revisions in July. Once we get everything approved in the policy manual in June, we'll present those revisions you asked for last month plus these because these are very general policies and it asks us for meet and Vicki and I are just getting on board together and looking at the new benefits and budget and everything else. We just want to get some direction from the board on how you'd like us pursuing these policies and we can bring some recommendations next month. So I just plan on on going through these quickly. The first two 0050 0200 personal goals and objectives of the district. These are just the basic ones you follow when you're doing appraisal programs, employment,
129all those. And then 0200 is is required for equal employment opportunity act for discriminatory acts. Uh so there's that. And then the regulation in 211 is just the procedures we do when there's a discrimination claim you have to go through with the officers, timelines, everything that kicks in there. And then 231 is the document that we can use as a district to document it and have the complaint filed with us. Uh we already use something similar to that. We can well we need to adapt it because um we have to provide back now projected resolution to the person or projected solution and they person a solution as well which wasn't required before a couple years ago it was state law. Um then staff ethics is 650. Um ethics of school employees uh what you do
130uh 700 is staff conflict nepatism which is why every year we have to hire my wife so she becomes tenured. um because then if it does become a conflict, we should receive tenure with the district. Uh prohibited acts for governmental conduct act for board members and myself. And then vendor resolutions if there's any questions during procurement or anything else that goes in there. 731 is staff conflict of interest. Uh if there's ever a procurement the board has to approve or I need chief procurement officer, um that's a document you have to put on file. that there's other individual that you may have a conflict of interest recusing yourself from the actions. So that way you guys are aware. Uh that's for all state employees by the way. That's not just school employees. >> You have
131to sign one every year. >> Yeah. Sign one every year. >> Doing something on the side. >> Yeah. Usually boards it's when something pops up they do it. We can do either or we can make the board sign it annually at your organizational meeting in January or we can have them do it upon election. we think about how you guys would like to address that because if I keep that on file for the year like the oath that's done by each of the board members, we're good when it comes to policy. So decide how you guys want to do that. If we want to do that every year and just have you guys completed at a board meeting, we can do that. Um standard professional conduct for 750, it's just all the basic conducted duties,
132profession. Um these are all in alignment with the state laws um with regards they do in there. I mean it's just basic common sense things that you have to do and then it talks about investigative process sanctions you can do. This outlines what our employee discipline manual will be basically is what that guide is for so you guys are aware. And then over on 761 to staff conduct. This just outlines a basic simple what's expected of staff, what's not allowed. Um what's staff managers are expected them to do. They need to understand what our policies are so don't they don't um conflict with them um maintain order in their classrooms. All those things. Then over on 850 staff conduct with students. It outlines what's allowed not. The only thing that I want to point out
133in this is in the last paragraph before it goes adopt the date on the manual. Violation of this policy by considered serious may result in severe disciplinary action accordance with policies and disciplines. Retaliatory intimidating acts by any person who has made a complaint under this policy and corresponding regulation can do that. That's also underneath our title 9 policy. So this is re this goes through everything. So if for some reason a student or or a staff member makes a complaint about another staff member, they interfere, that gives us the right to intercede. Or if a or they have a student finally make a complaint and you see retalatory action with a teacher back against this gives us the strength to do that. We didn't really outline this in our prior policies. This said at the
134discretion of the superintendent. This really outlines what the authority I have to intercede in those actions and they can be disciplinary in action if I have to do it. if they're treating students in fair. That was added um a couple years ago to make sure it was clear who was responsible. Uh then it goes into regulation on 861 uh maintaining professional boundaries outlines all the all the things we have to monitor as a school district with them. Um inappropriate behavior initiated by student, how you should address them and those types of things. And then over on 681's the exhibit um with staff conduct. It just gives you the outline of how you work with students. Uh how you manage privacy expectations. We do have a level of privacy when reports are made to us. We
135can't make it known until we investigate and those things. Um and it goes all the way over conducting home visits if we choose to do that. Tells you what we're allowed to do and those types of things. Um, there's a lawsuit happening right now somewhere that each staff member, I think it was Portalis, followed the student home and made them do their homework before the mom got home on the front porch. Good in theory, bad in practice because it's stalking. But that's how that pe that's why these are replaced. Some some stupid people do stupid things at times. They don't think straight. So then all the way over on 80 on 082 reporting boundary violations suspected boundary violations. That'd be a boundary violation if a staff member followed a student home. But that one thing
136we may want to look at after talking to Dan Castile. Do we want to combine these policies into one coherent one that we have we don't have to make a terminator which it's just staff conduct procedures and I'll bring some recommendations that next month cuz I've talked to a couple different attorneys about this. There are people that want to clearly define what the procedure is. You're going through disciplinary and there are some that just wants to have a general conduct statement for all staff members. So I'm talking to a couple attorney groups. I've talked to I talked to a couple of them at NSBA at the capital conference, excuse me, for the state budget and those things. So, I'll bring some further recommendations next month, but I just want to make you guys think a
137little bit in the second reading. Do we want to keep each of these separate or do we want to just make a general staff conduct policy and merge these policies into one larger one? And then 0900 gifts to and solicitation by staff members. uh $50 $250 under sets the limits solicitation shall not use our influence on pairs or suits to solicit uh goods. So if I have an outside business that sells sporting goods, they should I should not require all basketball parents to buy it from me. Those types of common sense things. I can't use your positions or influence over students or parents to be able to gain profit on uh 950 is a drug fee workplace requirement by federal law as well as state law. They put that in place and then the notice
138to employees of of of notified of your rights to employ violate district policy, manufacture, disputes, suspension of possessions. Um, a lot of this can be handled in a handbook that we're working on to create and then the staff signs off on them with all these policies in there, too. I have a couple different templates given to me by Dan that we need to go. So, >> well, I that was brought up today. >> That was brought up today. We talked about that during the day >> because you're >> and one of the things that that for good with MSBA >> Dan Castile can come in as part of the policy and give a presentation to our staff on what the changes have been and what the upgrades have been since we haven't done it in
139a while. He adds that on to the package but I feel comfortable enough with what we can do um that he can give me the presentation and we can go through it there. uh non-medical use or abuse of drugs or alcohol. That's for employees. Uh then over on 1050 and students and then 1050 is specifically for the staff members illegal drug use. Um 1100 tobacco use by staff members and smoking campuses have to be smoke-free now and of course with New Mexico ordinance. So that's what this covers uh 1300 staff personal security and safety. uh talks about any employee who observes or has direct knowledge of an act of violence upon an employee during the performance of employees duties or active vandals of school property. I'll do that. That also applies to outside school hours
140by New Mexico statute. So if somebody does something to our teachers in the courts with their job, um it does apply according to interpretation attorney general. So that gives them the protection and us to be able to report it and have it investigated. Uh then 1311 the regulation that goes with that that we have to follow. Uh 1350 employee assistance programs. Uh if they're having issues with drug, alcohol, mental mental health or like that, we can have that put in place with paid time off with those processes and procedures for help. Um now it's a violation of district policy that's a criminal act. That does not apply in this case. This is they come voluntarily forward. Well, I was going to say it doesn't say anywhere in there about that's really self-report. >> Yeah, we
141may have to look at revising that because this is unclear on that as one of the notes I'd like to make. >> We should probably at least put self-reporting on there because they can't have a crime that happens on campus and then they self-report to do it. >> So, catch them do, you know, and they go, "Oh, well, I want Nope, dude. You're too late." >> Yeah. >> So, I know state had adopted something like that a couple years ago for all state employees. So because they were uncomfortable with this as well and I'm kind of a little uncomfortable with that. So we need to clarify that and I'll get some examples of self-reporting prior to a violation occurs. Uh employee assistance uh if there blood pathogen requirements we do that training every year online
142through palms. We're required to do that every year. It never changes. I think in the eight years I've been here I've seen that presentation. I can answer the questions even before the the videos play. But these are all the training requirements for loveborne pathogens, protections that we have to provide for them. Um, how to handle sharps, objects, any types of issues, hazardous, chemicals on campus. It goes into all the things we're required to do. Um, and it's rather lengthy. I didn't realize that. It goes into hepatitis B, which we do the training on as well as part of that. I see Cindy. I see Vicki nodding her head. It's like this is across the state no matter where you're at. And this might be the longest employee possibly we deal with on this with all
143the trainings that are required. We have to do recordkeeping. We have to keep medical any type of medical records and like that. If they report they need to be placed on leave, those types of things we do that employee records. Uh 1,400 uh wellness programs for communicable diseases. Um medical examinations like for our bus drivers, they're required to have physicals and those types of things. They do that annually. um and those types of things. So this gets into the wellness programs we do the things we have to maintain it universal precautions we are have to set them forth because put in place by state act a couple years ago what food service workers have to do if there's ever exposure to HIV and AIDS on campus and then 1431 is the communical disease uh exhibit
144of if you want to share this in your employee handbook this would be a good example to put in your handbook of what's expected to handle those um cleaning equipment, laundry instructions, those types of things. You do that on place. 1500's workman's comp uh requirements, accident occurs, reporting and all that stuff they have to do. And then 1511 is the regulation uh for compensation claims that Vicki would have to file as part of that as you go. Barb, how many workman's comp claims you ever had to fail in your career? >> You know, not that many. >> Not that many, but they're painted about to do. Yeah, because it was hard to convince people that they had to do it, >> right? >> Yeah. >> It's like, come on. >> Yeah. >> So, probably >>
145then it is so hard to do it. It It detours cuz you know when Shannon fell down there wrist and stuff, it just >> easier just to take sometimes and just keep going. But yeah. >> Yeah. Find it. uh 1531 uh goes into exhibits like early return to work from injury, illness, those types of things. Uh right now it's 3 days if I remember correctly. If a staff member or student is out, we require a medical note to come in. Um that seems to be a good point for that for that. But also, we have some situations that are developing where people take the three and then go back to the doctor and get five. Yeah, >> we might want to look at extending that just a little bit because with the number of wind
146farm people we have go out of state with health right now. I don't want to overreact right now on this, but we do have a lot of people to go back to Texas or other states for medical care that may have to take those 3 days. But with us being a 4 day, we're going to try to encourage them to schedule on a Friday, but with travel if anyone want to get in, we might I'm suggesting we just keep it at three. But we do have a change in clientele and there is some flexibility in there. If they pre-approve it, it can be granted by an administrator or myself. So that way if somebody has to go like we ran into a situation our students going to have surgery, they did the pre-screening on a
147Thursday. Now the surgery scheduled on a Tuesday. So they're going to be gone a week. But we've given that person online assignment. So there is flexibility inside the policy for us to grant with principal or superintendent designation >> being a small school. >> Yeah. Being a small school, it won't affect us that much. And the three days it's sometimes awkward too cuz like if the stomach bug if they get it on Monday and they're out Monday, Tuesday, Wednesday, they're like what's the point coming on Thursday? >> Yeah. So there could there is flexibility inside that 1,600 staff participation political activities can't use your position to influence students. >> Now parents is a totally different thing. though. But on the other side of that, um, when we go to this, as we do our publications for
148the upcoming bond issue, we got to make sure that we do not politicize it or say vote yes for. And we just put out there, here's what we're trying to go for. Just please go vote for this. So, I want to make sure we that's what that policy covers as well. Uh, 1650 is the retention and production of personnel, records, and files. uh what's those things going on? Uh employment recommendations, board of education responsibilities, rules and regulation, employment references, investigation and recordkeeping. This gets into our record keeping for all employment actions. We have um we do have our uh I talked to you last month about the destruction of our old records and employee and doing the evaluation. They're coming Thursday to start that process. The worst case scenario is $40,000, but they're looking at
149over 80,000 records is what they predicted. We don't have 80,000 records. So, you're looking about $25,000 for us to digitalize all this and be able to access it quickly. >> How much do you say? >> It's not to exceed $40,000 for doing it. And what they will do is they'll take care of all the records retention, record storage. We will do the filing system. So, let's say Courtney graduates and in 2038 she decides to needs a transcript for something for a job. We can go ahead and request it electronically off of there and dig back to the room here. Where do we put >> we dug back to 1960? >> 1960 is in there and 1954 back to 1954 is down in the home room. So, so we're going to electronically all that because when
150we found them 19 what was it the 64s year? I had to find a transcript. That was a fun adventure. Sure. It took us 3 hours. So now it'll all be online. We can pull it out. >> People's grades recorded from >> But aren't you glad there is in the safe? This was very easy to find. >> We will confess when we were going through the filing cabinets down there, we saw we saw a light foot handbook. We thought it was Cody's high school disciplinary record, but it was from 1961. So we knew it could be him. He wasn't >> that. I know. I go, "Did we find Cody's?" I MADE I MADE YOU keep this for my evaluation. That uncle was in the military for 3 years and he was awol for two and
151three quarters of it. >> That was interesting. It was a It was a good history perspective looking >> away from him in the airport. He was handcuffed. They got away from him in the airport question policy. So the company we've chose to go with to digitize all of our records. So that's kept in the cloud. Where is that kept? >> It's kept on on our secure server for us. >> Okay. >> And then we can access we can have a cloud option for people to make requests through it if they want to. We haven't got to that point yet. We need to see how many records impacts and what the future cost is going to be and we go over there. But basically what it is, it's all electronized on a secure server that follows
152the federal and state requirements for record retention and security. So we can access it through their neutral third party neutral site for us to do it or we can house it internally. I've had some initial conversation with Stacy and Robert about doing it. Most districts keep it out there, but I don't think it's going to be that big of a drain on ours that if we keep it on our own terminal, we got space on a new on a new server that was just put in for our security system. So, we're going to talk about looking at it, but we may want to keep it outside for state because of the extra security that they can provide with their three levels of security that's in compliance with state and federal rule. >> You might just
153want to keep it on just a recommendation. Been there, done that. >> Yeah. Um, that's different from your security system, but >> So, you're thinking of doing this? Sorry, I was looking at some stuff, some policies. So, you're thinking of doing this inhouse or they're going to come in and do it for us? >> They come in and do it for us. >> Oh, perfect. Yeah. Okay. >> So, they're coming in doing all the assessment, telling us what's going to do. They'll destroy all the records we don't need to keep, >> and then we'll we'll go from there. >> Log. >> Yeah. They have all the logs. They'll give us the directory and we even set up the directories of how we want to do it. >> We still have financial records that are long
154over what? >> Yeah, we only got to keep them seven years and that entire office over by Nicole has them all the way back to about 54 I believe. >> It's driving me nuts. >> So, >> yeah. >> So, >> and then they'll be so they cuz this is super important which you probably know. So, anything they destroy they're going to document. >> Yes. And >> they'll follow the records disposal. >> Okay. >> Process and procedures. They'll give us the formal documentation, okay, of everything. We keep that on file in the book with us. >> And then and then what's how will you pull that those items up? How does the software work? If you want to pull up Courtney's whatever in 20 years, >> they will do that. They will do that filing system
155for us and then we'll set up the directory. So like if we want to do it by class, >> we can do it by year of graduation. They give us a year of graduate. Then we go through that and we pull Courtney Brandenburg off by a student identifier or name. Do those do all of those characters by text? Are they OCR? >> Yes, they required to do it to be a CS vendor. They got to meet all those requirements and everything else. So, we're doing this through cs.org. >> They were the one to do it. So, they meet all that. >> Does handwriting convert over or just text? >> Uh, everything should convert over by their system. I >> was going to say, >> yeah, they're required to be a CS contract to do it.
156>> Ask. >> Yeah, I'll double check. They're coming tomorrow, so I'll ask them for sure. >> Sure by hand. >> Okay. >> Or transfer, >> you know, or typewriter. >> So, I'm going to put your wife out here for just a second, but it's a compliment. >> Yeah. >> So, Shannon Lightfoot um and I started all of Central's um records management. Yeah. >> Together. Cool. >> From day one, >> 1945 >> to >> whatever. And there was a choreoo. It was a chore. And we learned a lot the hard way. >> And so, um, I don't know if it's been a while, I guess, since she was in that, but she is. I mean, I'm not saying you guys don't, but she's been there, done that. >> Yeah. >> And so, she's someone you guys
157could pull in if you have any questions or Yeah. >> Yeah. She in the trenches. I deal. >> Also, I have two other people that I've worked with in the state that have used this company before that I can call to assist. One is a retired superintendent that recommended this crew to me and I trust his judgment a lot. But yeah, they're very good at what they do because they also have uh the Los Alamos Lab contract. >> So is it just is it sorry is it just a retention software or does it would it also do workflows and and or is it just like a dump system? And I'm not >> No, there's workflows that we establish with it. So when we go to do it and it could be a continuous workflow that
158we share because we do have the option as they scan to depend on whether we want them to handle the workflows or us. That's why we got to see what that final number is because we do have the right to keep them and they do the workflow management for us as part of that. So they would come in like once a month and do that >> and so current you can whatever you want to put on there it can and it uses what Adobe forms of >> good qu they have their own software I mean they they've used it and they convert it to you can do it to they do everything to PDF >> mostly but there are some JPEG versions they have to do to be able to do because the quality of
159the version is better so like the older files they may do JPEG or another TIFF format or something that makes it but they choose the format once they scan and and determine it. Yeah. >> Yeah. So, mo more than likely they're going to be TIFF and PDF >> documents that we will have. >> Okay. >> So, I real have that deep of a tech discussion tonight. That's pretty good. >> Better than me. I >> So, yeah. >> Well, I talked with these guys three times before I did it and asked a lot of these questions, but she brought she brought up a couple others that I didn't even think of like what we're dealing with right now. So, we just bought the module um try to we had someone >> manually doing it and it's
160you just can't do it. So, we just recently got the module where you put the date based on your attention schedule. So, someone still has to say yes purge because once it's purged, it's gone. >> Yeah. >> Um or ours anyway. I don't know about this one, but um you might just ask unless you already know what is the records management piece with it. Can you set those those parameters up and can from the beginning can they set those up and have a manual as long as you don't want anything that does it automatically is my recommendation. >> But those are that would be super >> that's my meeting at 10:30 tomorrow when they're on site. That's the first thing we talk about because they want to know how they're going to manage that process
161and what we're comfortable with. So >> okay. >> So yeah, that's our 10:30 meeting tomorrow when they come to when they come on site. Okay. 1,800 staff grievances. uh it talks about the process uh definitions under regulations underneath 1811 levels of agreements that you have to go through when filed. Um then over 1831 is the formal grievant form. We already have something very similar to this. So because it's an exhibit, we can change the exhibits however we want to do it. So we can go from there. um staff grievances level one form on 1832, level two form on 1833 and then 1834 is is level two grievance form B. So we have our choice of those and then over on 1835 is the is the level three grievance final action that's presented by the final
162person that acts on it whether it's the board or me. So it could be either most of the time if the level three is because of a termination of an employee on agreement. Um, so you would have to deal with that. The board, they have the right to a hearing with you, but it could be you guys reviewing my decision on that level two and me going forward. 1900 pro personnel practices talks about whistleblower act postings required, business sales prohibited contributions, all the all the no- nos we have to do being in school offices. The exhibit of whistleblower act summary, those types of things is over there. 1950 drug and alcohol testing of employees. We are required to do it for all our drivers, bus drivers and or suburban drivers. So, there's that. Um there
163is being a push by some of our districts in our area that we'll talk about um in July of drug testing our athletes because of vapes. Um I know it's an issue. I know we have it going throughout. I just want the board to think as we go forward with our athletic are we going to test athletics andor students with that students is an iffy area in test drug testing only if they're participating in extracurricular activities right so we can talk about that in the next couple months and kind of think about what we do as we do our handbook because we've had a discussion initially I know it's it doesn't seem like it's an issue but with vapes it's issuewide and those things have a lot of impact and those stuff sticks around for
164a long time so I just want to make sure I get a feel of the board as we go forward with handbooks how you would like to proceed. We can talk about it next month. So we can go from there. Uh 1961 drink testing of employees other than transportation employees. We do have the right to randomly drug test our students or our staff if we choose to do so. Um so >> and that's everyone. >> That's everyone. It's got to be random and we got to do it by a third party because we do not want our nurse doing it. >> Trust me. Yeah, >> I was in two districts where we did drug test randomly and one of them did the nurse and one of them did an outside contractor. The one with the
165outside one was much easier and much better. >> And White Sands has been wonderful living here. Um they literally when they went to Fort Sar, she was able to accommodate. >> Yeah. Um >> Oh, she drove to Fort Sar. >> She went to Fort Sar and with White Sands so that we had the record >> and so they accommodate. >> As long as White Sands doesn't see $60,000, we don't have to go to Pyramid. So we we can talk we can look at that later and go from there. But that that fits in with the overall general health and wellbeing of the staff. 1981 drug and alcohol testing of employees other than than employees as an affidavit signed. Uh 2050 professional staff positions. It talks about lure for those for professional. Um 2150 is the
166staff contracts and compensations we're required to do. So, it outlines the length of contract you're allowed to issue. Um, so that way you can go from there. That's in compliance with state law. 2200 professional staff salary system, which we just talked about today. Vicki and I are looking looking at that and frameworks to tighten that up because now that the line items will report back to the state budget for RFS. Sorry, but the pet asked for way too much information for too little money on some of this stuff. Miss Barb can really relate. >> I would push back. >> Yeah, we are pushing back a little bit as rural superintendents because it's gotten worse since we won the lawsuit. Was what they told me at the budget conference with the line items and functions they're
167talking about and having us report down to the dollar by the by the sub account for supplies and salaries and all that stuff. It's going to get fun. That's all I can say. And I smile bravely because I don't I don't really want to say what I want to say, but you understand if you understand the unwritten sign language I'm signing right now. >> That might happen. >> It is. The retaliation's coming back hard. >> She plays what she does. Yeah. >> So, >> but it was worth it. >> Yeah, it is. Uh 2400 professional staff supplementary equipment >> bags of pennies and >> you stand around because Stan said that he says we can make our deposits and pennies back to the states for those >> welcome. >> Somebody said Canadian $2 bills. Let
168let them do the conversion. >> Okay. 2450s fringe benefits each year to budget. shall be do that. So you do the fringe benefits through the budget. Uh 2500 professional support staff leaves and absences, absence without leave and those types of things. So this gets in all our leave provisions uh for sick leave and all that stuff. So here's the >> I have a question. Is there a policy on how many weeks uh staff can take off at any one point? >> No. >> Unless it's for medical or emergency. He can create one, but there's no limitation underneath current state statute prohibits staff from taking multiple weeks a staff member >> unpaid. Let me make sure >> there's no limit on unpaid, >> but we can set limitations on certain things. And that's one thing that
169we have been talking about that if we're going to do this, let's make sure we can do it. And I'll run this by because I talked to Gino Zamora about this, our attorney about that. We got to be very careful how we word it because we cannot prohibit any medical leave that may impact. But personal leave and things like that with documentation, we I have the right as a superintendent to deny it with practice or we could set a limit of that you have to have two preapproved instead of like currently I know Barb done this for a while so it's not abusive. We can have them be >> so whose sorry. So who approve? You approve staff, you approve teachers. >> It goes to her. She submits it to me and then we do
170it. >> So you both have to >> Yeah, we both have to approve it for a staff member. If it's an admit, it comes directly to me. If it's a custodian, it comes directly to me. So >> I understand food service. So all those things that go on, but we can also say they can have one unlimited professional leave or however we want to set that up with those uses. And for me with vacation, um, if anybody's a 12-month employee that has vacation, we can we're allowed to limit them to a max number of days in a row. It's been done before because I know superintendent that have they can't take more than 10 days successive in vacation. >> Well, what can a teacher accumulate in vacation? >> They can't they don't it's only 4
171months employees. They get sick leave personally. >> Oh, so they don't get hours of personal and they don't carry over. There's two days of personal leave, but it doesn't carry. So, you can't, you know, when you're finally getting ready to retire, you can't have 50 days of personal leave that sick >> and sick. It's 10 days. >> Leave without pay. >> Yeah. And you dock them. Yeah. >> You dock them. >> So, you end up with no paycheck. >> But to me, that depends >> because if they if they don't care and they have other source of income, >> BS, we need to that after 30 days if you're not here audio scar the door let it on the way out whatever it is we got to decide right can we do that situation >>
172I got to run that by Gino because that's going to be one of the situations I know what situation you're talking about we've got to I've got to run it by Gino and see what we're allowed to do >> so >> cuz that's not fair to the students it's not >> it's not fair to anybody it's not fair to the rest of the staff >> is it I You guys >> two subs? >> No. >> Yep. >> So, yeah. >> Okay. So, 2250 professional support staff safely gets into those. >> Why was it approved? Sorry, I'm getting into probably personnel stuff, but >> because we don't have a policy that says no. >> No, it really didn't matter. >> Yeah. >> One way or the other, whether they were approved or not, it didn't matter.
173>> They were going to go anyway. >> It didn't matter. They were going to walk out anyway. But there's no recourse for us to say, "Well, don't come back." Yeah. >> Well, and and and yeah, that >> because it's not job abandonment by law because she notified us of leave without pay. >> Yeah. Uh my only issue was I didn't have subs to cover the last two months of school. >> Yeah. >> So I it was asked to complete. >> Yep. >> Yeah. I mean I'm like >> Yeah. This will give us more teeth so we'll be able to deal with them better in the future. Okay. uh 2,600 professional support staff, personal emergency, religious leave. So we have to look personal leave must receive because here's the other thing that we can do with
174those personal leaves. We have a lot of people just request them the day before. We can set the limitations of when they are due. >> Yes. A week before. >> Yeah. Week before whatever we feel comfortable with. And usually in the past jobs I've done it's been seven calendar days prior to use of the leap. So we might want to look at changing that. So right now it says four working days. That could be seven calendar days. It depends on how you guys want to define it. So, so it's either way you can look at it that way. >> Emergency. >> Yeah, without emergency. Then I do there is provision in here for me to approve emergency personal leave if they have to use it for a reason. >> And the other thing that we
175have to talk about too is right now our bereavement leave is 5 days per occurrence. Now I don't want to tell anybody to have bad wishes that two people die or close to them in in a month or whatever it is in a year >> and it's not in a >> it's not an end but we can set a total max we can use in a year. >> So I just want you guys to think about that because with knowing with our situation with my mother-in-law knowing the way my my daughter-in-law could have been it was very iffy up until the last couple months what could happen with her. It's 5 days right now per occurrence that we're allowed to use for that. But there's also no limitation that a person can't claim bereavement to
176go deal with prior situation. Let's say I had to go back to Ohio with my wife to help deal with the financial state of them. I didn't have it till March and she passed away in November. >> So >> we had we had a it worked really good. So we did a 12 month. It had to be within the 12 within the 12 month of because believe it or not we had something two years later. >> Yeah. >> Um and so we we had to update ours just recently. uh 12 months and then the first um situation which heaven forbid you hate families for go to go through this but it was a week and then the next situation >> um we had so many events that could occur in a year and then we
177also had >> immediate and then we had you know relatives that were >> that was going to be my suggestion later we could do a tiered approach to deal with it so it's an immediate impact like mother son daughter >> in-law of your spouse those immediate ones and then aunts, uncles like that because like me, I'm the executive of one of my cousins back in Ohio. I'd have to go back and deal with that. Could be a secondary tier that would have to happen. So, that's just the way I just want to make sure we're looking at that because I was going to recommend that so many occurrences in a 12 month you use that for that for that occurrence. So, that way you it's on a running clock and we can look at it.
178Okay. >> So, so there's that. Uh leaves and absence without pay. Um this is one we can look at. I believe of absence requested pursuant to this policy may not exceed 12 weeks. Um that's more or less like sbatical opinion. We may want to look at shortening those times. So these are just general policies. We want to make them stricter. I mean it just does I mean just makes it then I believe in here it was for a full school year or like that it goes all the way into all the things and this also ties into FMLA >> for situations that April 1st >> it's really hard to find >> that would be that would be we'd place them on they would be on unpaid leave we would fill that position because we have
179But we get more of that. I'll call Dan Castile on these to make sure if he has any other further recommendations because I know some of these get a little bit complicated with all the stuff with FMLA requesting and all they have to do and whether they qualify or they don't. Um they also have to write underneath to ask for reduced time if they do that. So this gets into all the FMLA requirements we have to do. Um over on 2931 is the exhibit for family medical leave act gets into it. >> Do they get a percentage on it later? >> That's a good question. I haven't had to deal with it. >> Had anybody do FMLA? I don't know. >> nobody's thinking maternity. >> Yeah, but they they took >> Yeah, but you have
180to be employed for a year in order to use it. We have right now >> disability. Yeah, we had we had shortterm >> disability pay for I don't think we do that. We don't do it as a benefit, but we do have to follow the FML rules that you have to be employed for a year in order to qualify for it. >> Correct. >> I know our short-term disability at the state is just a percentage. >> Yeah. Okay. >> You can take Well, I take that back. We do have short-term disability. Employees got to pay for it. It's one of the extra benefits through >> black deals. You know, it's actually through uh being it wasn't BIS, guys. Was Brady W? That's BIS. I just drew a blank. I was thinking, >> yeah, through BIS
181the employee can buy the short-term disability cover that. >> Exactly. I'll do long-term disability. >> Yeah, they do that to it. I don't think you got to look in your book from Nipia. I don't think Corona does LTD. We do short-term Brady offers one though. >> Yeah, >> he mighty. I think Brady offers one that we don't pay for that we can opt into. >> Yeah. >> Okay. >> That's an extra benefit they can have taken out of their check. >> That's the fur insurance. So both shortterm and longterm is is employee only. And then we don't have voluntary. We do Brady for the extra insurance because we don't have Corona doesn't do the voluntary um life insurance or the what's the one? There's one that death benefit. No, it's it's it's life insurance, but
182we don't do it. We get the 50,000 that's >> Yeah, it's the extra over and above they can buy an extra 100,000. >> You we we don't offer it through NIP or we don't have it through NIPS. We do it through Burba insurance. >> We cover 50,000 per employee and then they can buy additional I believe >> through Burba. >> Yeah. Yeah. Brady has I think the 100,000 is what they cap at for theirs. Yeah, >> I have longterm disability on it. It >> shows up on my thing. >> We don't have the other one. >> Yeah. >> Oh, you don't have short-term. You got to look in the NIO manual because it'll tell you what Corona has. >> Okay. >> Anyways, just on. >> So, there's the exhibit pay without pay 2933, your rights
183under Family Medical Leave Act. That's the exhibit you can put in your handbooks for them to understand their rights. Um, paperwork reduction. I WON'T ASK FOR that one, Kyle. Oh, there we go. Okay. 2935, the fact sheet on family medical leave act 1993. Uh, all the benefits all the way over then over on 2396, certification of healthcare provider for family medical serious health condition. So, if you're asking for a family member, uh, we actually, if we ever get asked, we've always been told, I don't know what Vic has been told was there, but our attorneys have told us always use the federal forms off their website because they change all the time. So, if we ever get somebody to ask FMLA, we'll have to pull them down from the federal website because they change almost
184monthly based on who's maintaining and going from there. So, we'll go over there. Professional support material legal leave. So military leave if when Nicole Gat was getting called back to duty, she was protected. We had to pay her and do those things which is good uh for our our country. Uh sbatical leave 3050. You can you can request it and the board may grant sobatical leave to licensed teaching administrative personnel for a maximum of one year. That's without pay by the way. You can grant without pay. I saw kind of look. It says no sabaticals are without pay by by law. So that way you can go uh professional support staff, voluntary transfer, recruit annual sick leave, limits on donations. That's our sick leave bank 3100. >> That's our sick leave bank. >> Um that
185can do uh those only contribute can get into it. So >> So you can donate it to >> Yeah, you can donate it. >> Yeah. I remember when Teracito I mean when um Janetta >> was so sick >> everybody I don't do she she my aunt never took a day off you know drive the bus and she had >> we decided to point and I don't remember I don't think we put it in the manual but we probably need to we decided that there had to be a maximum like you couldn't have been here for 30 years and had 600 hours >> you could only do 50 person donating to donate already agreed up to 20 days and I think we we didn't even have 20 days. We were I think we did five or
186six, but I don't know. I mean, I know >> it was just something that Travis >> Yeah. >> did and and so then I could get track of it, you know. >> Do we have to have soatical leave? Are we required to have it? >> It's not required if you want to do it, but it's also good to have if for some reason like I give this example. Um if a k if a person is doing a doctoral scholarship or doing a program for a master's line they get choose to be on campus for a reward like a road scholar type of thing that would allow them to go and finish that degree and come back and still be employed. I would recommend we still keep it in there. I don't think many people will
187do it, but a classic example could be one of our national honors or national certified board teachers could be asked to be a year-long instructor for that program and having them do that and teach at the same time. That person will never come back to teaching again because I know one instead falls that did it. you may want to grant them that leave for a year because national board will pay them to be that instructor equal to your salary and then you can bring them back and it's a great value for that teacher because you talk with all these other national board certified teachers that going for it. So it' be on a limited basis that we could grant. So I'd say we would just like to keep it in case somebody goes down that
188road or whatever. >> Can anything else fall into that? It's anything related to professional that you would ask to leave and go on. But there's very limited. We can define what a sbatical could be if you want to do that. But that could be done in administrative guidelines and not necessarily any policy in our in our handbook. >> Mental health. >> Yeah. >> So those are those 3,000. >> Okay. 3,000 professional leave policy. Um, so he goes over there 3011 voluntary transfer recruit sick leave. These are the regulations that are in there. 3112 and then 3133 is the form for requesting it. Um, and going from there, 3132, employee transfer program statement of healthcare professional. Um, has to be filled out by the doctor, I believe, if I remember because I had to do this
189once in my career for an employee. >> Healthare. >> Yeah. Healthcare provider filling out the reason for their leave and like that. Uh 3133 is the exhibit for authorization to disclose health information for school purposes. Like if a person like maternity leave um would be one of the examples of a person has to go out for a long-term disability. This is the form you can use to report for long-term disability that the doctors requested they be removed. Here's the reasons and then we can use that or the doctor can do a do a letter. >> They got to maintain 28 days. That's a guideline. >> Donate it. You got to keep >> you got to keep so many days. >> Yeah. So, so new employees that donate >> don't qualify to get 28 days. So,
190it's going to be like 3 years down the road. >> Okay. >> So, you can't take advantage of that as you go. >> Okay. So, 3130 that goes in there. 3134 request to donate annual leave. We usually just done it by them emailing us to put it in the pool, but we did have a letter that Karen had that you could donate in and they just checked yes and then we would do that cruel. I don't know how Barb did it, but when I got here last year asked me want to donate. I said I'm going to get sick sick days when I get I can't donate anything in case I get sick, but that's a different thing. But yeah, so there's some Yeah. Yeah. I'm I'm getting >> I tracked in the system >>
191in the system. >> Yeah, in this >> but I don't know if it's been maintained. >> Okay. 3150. I talked already about the leave >> uh professional staff oral leave. So we can talk more about that. Think about what we do for professional staff vacations holidays. It explains 12 months. Um employees are only eligible. Holidays may be established by school calendar as well as part of that. That doesn't count against your vacation. uh 3450 professional staff hiring uh processes we have to go into to follow for that reemployment contracts what we have to do in order to do that professional staff hiring for the handbook regulation that we could put in uh the professional release for background information since Palms put that in place a couple years ago and we also have to do it
192for certain number here areas they also have to ask for a release by the person that we're doing a background check on and the reference check, which we already have on our website, by the way. Palms gave it to us last year. Um, so we did that. Uh, background check form. We already have a reference check form. So, that'd be an exhibit. Matter of fact, almost looks exactly like this, but it's a lot shorter because we have the other form that asks all the other questions with this. So, we actually have two forms we use for background checks and reference checks. Uh, professional staff certification fingerprint requirements. Um, so that gets into all that for before they're hired to come on board. Uh, professional staffing, certification, credential requirements, exhibit, we want to use it uh
193for them. Talks about the types of offenses that they said they have not done to verify. They could be notorized or not. Some districts have it notorized, some do not. Uh, 3750 part-time and substitute professional staff employment goes into substitute teachers qualifications um that are there. for the minimum. Um, substitute teacher tracking and monitoring, confirming lure, all those things we have to do to make sure they can be in a classroom. Fingerprint tracks as well. Arrangements for substitute staff members. We'll establish procedure reporting the need for and arranging for professional staff substitutes. Uh, we do it online right now through Google forms, but Vicki and I are going to look at how we might be able to use visions a lot better to do that to track it. um because we do have some people
194that report it late or don't report at all and then man and I are going back and manually putting it in, making sure we have all those dates put in. So, we're looking at also having a paper backup. Uh Joe recommended that even though you may do it electronically through visits, those things also have a paper backup just to make sure you have it so you have double documentation. So, we're going to look at those procedures next year. Um 3861 arrangements for staff members substitutes 39 people professional staff orientation and training goals and objectives for the policy for new employees. It goes into the training piece of it again at the bottom that we all have to do. Uh personnel policies that we have to inform them on all those things. 4,100 uh professional staff
195development. Um that board encourages that to happen and as the superintendent district, we make sure we oversee it. We give them uh professional libraries conferences when doing district visitations and it outlines what can be done as professional staff development. 4150 is we ever initiate into a staff or teacher residency program at the university. It outlines uh the process and procedures for those teachers. Um, this is done because the Ed Fellows program uh that was put in place by the state a couple years ago, but you also can enter into residencies with other institutions and not follow it if you want to use your own money, but this outlines what the stipens and everything are for that. Um, we may actually have an Ed Fellows um social worker, one of our EAS would like to go
196back and get her social work certificate. So, she's looking at enrolling in that program next year. >> EAS, there's nothing in here. They're they're covering all professional staff. >> Oh, okay. >> EAS are covering professional staff. Okay. >> So, even a teacher residency program, EA is a >> paral professional teaching in it. So, that's how it's covered. >> I just didn't know if it was different, you know, cuz there was no >> no subs are a separate category, but our EAS are hired actually underneath instructional and they are classified most of the times as >> take her much to get her social. >> No, it won't. Um, her Oh >> yeah, she's already got 18 at least 18 hours as a minor in social work. >> Nancy. Yeah. Yeah. Yeah. Yeah. She's already >> So,
197yeah, she already had 20 hours in her undergraduate. So, so she's looking at going back get The thing I warned her about is I met with her today because I have to submit a ED fellow's request by May 15th. >> Get her in the program. >> And then um there's a difference between a PET certification and a full social worker license. So, we got to make sure if she's going she'll qualify for the PET license with the full social worker. I don't want her to buy a bill of goods and we're going to get you the ped license and not be able to practice all the things out in public because we need a full scale social worker to deal with issues here. So, they can advise reach out to the to the welf programs
198like that in the state. So, that way you can't do that completely with a pet license because you're not able to act as an agent of the state or district in that case. So, >> with her being bilingual and everything else and she's she's very interested. So, we're encouraging her to do it >> and going from there. >> We're trying to hang on to her, right? >> Yeah. 45. >> At least I live close. >> Yeah. Professional staff assessments and transfers. The assignments are my request transfers. Uh professional staff schedules and calendars, which we'll be working on. I'll give you an update once we get through all the approvals on those later. Uh it talks about my responsibilities and the board's responsibilities for those. uh 5,000 professional staff meetings super arrange for hold staff meetings
199and they may arise doesn't see we have to do them all the time but it also applies to professional development meetings that we do that gives the authority to do it professional staff extra duty all coaching schedules will you manage building athletic director in accordance with the New Mexico athletic association I don't know what a building athletic director is it's arranged by the superintendent here >> athletic director >> me okay >> it's me and I have two athletic assistants a and next year we got a couple people interested in stepping up and helping supervise and things like that. So, we're going to talk to them about what they can do, but I do everything. We kind of break it down. She handles transportation. Raina handles uh crowd control and uh and her >> Yeah, she
200wanted it. She did it this year as part of her internship. And then I'm I'm the one that does all the reporting back and Hannah wants to get involved in some scheduling and like that as well as Monica. I'm not asking Monica to take everything on, but Monica has expressed an interest of being more and we may she actually may want to do the background stuff, the concession stands, ordering and those types of things. So, it's really been a team effort around here since I've come on board and I know it was that way beforehand, but we really don't have any issues with come. It's just you'll have to throw fans out like I did the f first year I was here. But last year we didn't have to throw anybody out at our own
201games which was good. So >> just starting looks. >> Yeah. >> Nice conversation. >> Yeah. Nice conversation. >> Shut up. >> Yeah. Professional staff extra duty. We got that one done. Professional staff duties and responsibilities. It just talks about what teachers, administrators, and school staff are supposed to do. The evaluation professional staff members. Um so implement these staff evaluations. This is also covers the teacher evaluations are on there. So, we're working on those processes right now. Um, this outlines the regulation and purposes of evaluators, what you have to do. Uh, frequency of written evaluations tell you how often you can do them. Um, like level ones, you have to do two evaluations a year. Beyond that, we we have determined to change these. Uh, level twos and threes only required one a year by state
202law. So, that way you guys are aware. And then we go in with the follow-ups, evaluation programs, licensed administrators, other nic personnel, professional staff promotion, self-fill position of increase responsibility with the best available candidates. I don't want to hire Joe Smoke >> like you guys did. Not just because they apply. >> Yeah. >> Okay. Remember that. >> Have I forgotten that? >> Wait a minute. Coach, did you hire me or hire me? So, so you know, just remind me occasionally. I'm fine with that. That's your job. >> You were the only one, so I guess we had to hire you, >> but you rehired me. So, that's your fault. >> There you go. >> I'm on you. >> That's on you. I got you back. >> I got it. All right. >> Professional staff termination
203of employment discussing the notice you have to give for those that are professional staff. If we have to do a reduction of force, the process is outlined in that policy. what we have to do. I don't think we ever have to do as a small district. Um talks about resignation professionals of professional staff members. Uh it says 30 days written notice that's in compliance with state law. Discipline, suspension, termination, discharge professional staff members goes into process and procedures you have to go through um with those as you go through. >> You going to have to go through those procedures this year? >> Me? >> Yeah. >> Not yet. You haven't said anything to me yet. Well, not for you, but for some of your >> Yeah, we have to do this for our employee handbook.
204>> Oh, >> yeah. So, we have to update them. So, yeah. >> No, not yet. We haven't got to that point yet, but we'll get there. Um, so the appeals process, termination, all the steps and procedures you do. Uh, so that goes all the way over to the end almost. We're getting there. >> Yeah. Um and then 6131 is reporting requirements of all staff members that can be used in your manuals. Non-school employment by professional staff members or full-time employees. Districts will be given precedence over any type of outside work or self-employment. So that means if you work our day, you can't work during that for another job we find out about it. We can do those things. So it outlines those. And then 6,300 allows the board to set up separate tutoring pay or
205actually the superintendent through the budget to do that. Um they're not allowed to provide tutoring for any students who attend or register in any of their own classes except an organized tutorial program which are publicly funded. So they can't do it during the school day. But there's also a huge gray area in this. What can they do if they're doing after hours and the parent wants to pay them? >> Yeah, that's always Yeah. You see like at 5:00 at night, um Courtney asked Trish to come over and help with math homework. Can they pay them outside school? >> Yeah, Courtney's never home at 5:00. I I don't know why that was an example. >> I should have used me. >> He comes in early. >> Yeah, >> we do do like some after school. >>
206Yeah, we do after school tying as part of our part of the extra pay they get from us. >> Okay. Okay, that's >> Yeah, school pays them as part of our part of the benefit. So, they do get it at an hourly rate. >> I mean, not for actually at one point ran it through uh there was a math program. Yeah, it was providing a stipen. >> It wasn't square, but it wasn't like that. It was another entity that was similar. >> Professional research and publishing. The board has preparatory rights, publication, strey their own time. Okay. So, that's just gets into copyright rights and responsibilities. The board of the school employees representing the school district uh support staff positions. Before any new position, you present presenting job description for a position. We did all that
207last year and we're going to have to redefine a couple of the other positions this year because of bringing uh Vicki back on and reshifting responsibility. So, I'll have to bring those up in July to the board or August before the school year starts uh for approval. Um so, that way if there's any changes description, I have to bring those forward. >> But every single position has a job description >> as of now. Yes. >> Cool. >> So, will you you approve those all last year? >> Yep. I just want to make sure there each person was given theirs with their >> and do we have anybody moving from level one to level two or level two to level three >> potentially one >> uh you have to move do you did they ever mandate
208that you have to move from two to three or you can stay two >> do you have any level ones? Uh yes, >> couple >> like Monica and and those that are just just came off. >> They just came off the alternative. So they do two years micro credentiing in order to get to to two. >> Oh, okay. So they don't have to do a dossier. No, dossier is gone. Oh, it's micro credential of courses that they have to do, >> which >> I have mixed feelings. >> I'm not sure it's any better. In fact, I think it's worse, honestly. Yeah. The the oversight of it and the quality is very low. Very low. >> And it a lot of it's busy work. >> Yeah. That's what I mean. The the rigor of the courses
209are dumb. >> Dumb. >> Yeah. >> Damn. Why' they go to that? Excuse me. >> It's It's a great idea. Figured it'll get more teachers to come in, but >> it just to so they don't have to worry about that. >> Yeah. 6,800 is compensation and contracts. What's responsible? The compensation be listed in the contract. 68.50 is placement on a salary schedule and when you're eligible, 12-month employees are granted at the beginning of the fiscal year. An employee must work one day more than one half of the year to receive a step advancement in salary. So, we have a teacher leave at midyear and wants to come back later on. We don't necessarily have to count that year as a full year of experience, too. So, you guys are aware. Yeah. Oh. >> Um, so
210I used Ed Silver for two employees when they left and came back from >> if they left to another school district, >> then you have to count the experience. But if they left and went to private and came back, you don't necessarily have to count that year. But I think for us, if they did it semester, they had legitimate reason, it's not that big a deal to give them that year of experience of recruiting. So that's just how I think on that. But I just want to make sure that if that would happen, we could do it. But if they're there a half year and leave for a family reason, I'm not going to hold it against them. Okay. Support staff, supplementary pay, overtime, um extra duty pay schedule that we we'll work on. Uh
211support staff, fringe benefits, um depending on how we want to do that, but we do not pay our lay coaches any types of fringe benefits as they go. They get paid the salary. Uh support staff leave of absence. That refers back to the policies early on. Um that applies. They combine all those into one. Uh support staff conference visitations. They have the same right to attend. Um one thing that we will probably do is enforce that 20-day rule as with very few but sometimes don't notify us on support staff till like 10 days before on when they do their conferences. So we may want to look at the today's requirement for support staff employer because like for example the spring building building managers meeting if we wanted to send anybody to it which I would
212I could have gone as our district representative our master facility plan and our facility maintenance plan they notified us 10 days when they finally moved the site to a new place and it's like if that doesn't meet that we couldn't send a person that's in policy. So, but there's also everything in here later on or that we did earlier that discretion is super I can approve those emergency leaves and we can do that as professional leave emergency uh support staff vacation and holidays. Um this gets into when we talk about the accumulation rates per month in that earlier schedule. We just codify it more for that. Uh support staff hiring processes. You have to use 7661 support staff hiring regulation. And then the exhibit that you can use conduct investigation releases support staff hiring 7682
213which are very similar to the other documents. Uh 7700 support staff certification and credentiing requirements fingerprinting. again. So if these are pretty much all the way almost all the way to the end of support staff the same as they did for professional staff earlier. >> Um 8100 same thing with support staff and training say same thing with support t transfers 8250 support staff schedules are the same 8450 support staff workload um employees one week in advance of any modifications or work week plan. With this policy, I'll be able to adjust like if we want to extend our food service a half hour extra, we can have the budget to do it or we want to hire an extra person, the board gives me approval. We can set those work weeks and change those parameters with
214that as we go forward. So, it just defines the work week too for support staff people since a lot of those people are hourly, not ours. We do a lot of salary >> salary. Yeah. >> So, ours are salaried. So we don't necessarily have to notify them of the change in salary but just the change in working conditions. Okay. 8461's regulation support staff workload fair labor and overtime. The reason whoever went to salary is brilliant. So you have to worry about the overtime rule that was put in place. Um part that's been around a while for for rural because everybody goes on salary because you don't know how long because you be driving a bus at 6 o'clock at night and that' be part of your normal workday. >> The university learned out the hard
215way. Yeah. 8550 support staff meetings, supervision support staff, the same as the other ones for 8850. Uh 8,900 evaluation support staff set up the process. Exhibit one, the evaluation support staff documents that we could adopt and use. Um so I'm looking at those. I actually have some from a prior job at silver. They're a little bit less complicated than this. So we could use those. Drug and alcohol testing of transportation employees refers back to the transportation that we did earlier. 91 hoarded support or 9100 support staff termination goes back to the TKA policy reduction in force is outlined for support staff 9200 resignations same as those 9300 discipline suspension same as what we did for professional um they're just fine what they're doing this process and those are and finally 9350 non non-school employment by
216support staff members um gets the duties and responsibilities, everything you can do. And 9,400 is the policy for retiree return to work uh which was just readjusted this year for 5 years instead of three now. So you can sit out >> Oh yeah, >> you can sit out and they come back for 5 years instead of three before >> uh for the full year. If you s the full year or 90 days, it just depends on what part of the 90day. Yeah, it's a full year. You come back and whatever. >> They can resign on in May and or do it in May and then come back in August. >> Correct. >> When it was a full year, there was no limit to how long they could return to work. Correct. >> Correct. >> So
217there's those Mr. El President first reading done. All right. Second reading of the second reading of the second reading and the discussion of policy in MMSB policy review section J >> as listed >> specifically. I need a motion. >> Second. >> Motion been made and seconded on the read on the second reading of the second reading of the second reading of policy J. We don't >> third reading and approval of section I specifically >> what happened to G. >> We already approved G earlier. >> The first step >> that's the first one. >> Yeah. Second. >> Uh motion been made seconded to approve the third reading of section I and everything else. Uh all those in favor. >> All those opposed. >> Okay. >> Further discussion. >> Okay. I have a meeting tomorrow morning with
218our legal council. the pet's trying to enforce the rule that they're putting this year. So, we consult our attorneys, but we're going to stick to as the court order read the rule from two years ago that was put in place. So, Stan will be giving us our directions tomorrow of how to address that. The attorneys will be telling being advises of how we submit our calendars cuz what they're trying to do is force well in a nice way. They're trying to tell if you're a 4-day week and you have any five day weeks, you're technically a 5day week when you have one or two or so. even though they may be virtual or other, that's how they're doing it and they're trying to connect funding to it. But tomorrow, the attorney's going to advise us
219on how to submit that template and we're going to follow the same calendar we had. I sent out an email to the board to the staff today about the calendar that we may have to make a couple modifications so we can make sure we have the hours because they did not approve the 60 hours for both high school and elementary. So, our high school, if we have more than four snow days, we could be having them make up what elementary is not because it's real close in hours of what we did this year. And we're probably going to move our early releases to 2:00 to gain that extra hour on those early Fridays or 2:30 so we can accumulate some time because this is going to go to court again. They're we're going to have
220to file contempt against pet because I think that's where it's heading goes and go. >> They're saying if you submit as a 4 day week, they will not count anything on Fridays ever. You can never do do a Friday and get credit for it. You can do them, but you're not going to get any time credit. You have to submit as a 5day week in order to use it, >> which is direct violation of the rule that the court upheld two years ago. >> It's them trying to control. >> Okay. So, there's that. That's really what >> teacher housing update. >> Um, we did get the RFP out for demo. There's a site visit tomorrow for the demo. >> PSFA is requiring me to do an asbestous test on the facility of those 1960 windows
221as best in it. So, we're in process of doing the asbestous testing. We're getting the contractor on site. The RFP for the demolition is due on the 28th. So, the asbesus testing we've done before. So, we've asked the proposal to come in with both asbestous abatement demo and non asbestous abatement demo. So, that way we can cover our budo. They notified me last Wednesday when I was at budget conference. We had to do the asbesus testing. So, I did contact one. We're in the process of getting the CES contract in place. I got to get a hold of K12, make sure they get it filed and he'll be out here next week to do that. Then I can notify them if you're just submitting one for us. So, I know those contractors, we've had 16
222contractors respond to the demo RFP wanting information. >> Wow. Oh, wow. >> We are just for the demolition. >> Just for the demo. >> Wow. >> So, be ready. Okay. Phone security car ID has been resolved. We actually were able to port the emergency number to the two numbers that were there. We didn't have to use the third one you gave us. So, they're both active. So now both buildings have a caller ID in case of emergency when it goes out. >> So that's been resolved. So 1911 and the >> Does it still say Questa schools though? >> Well, they're working on getting that changed because that's inside the diagram. >> The way we had to reroute the number like it would >> went through Qua. >> No, it went through the it went through
223the T-Mobile line that went through Questa. So now it's actually ported directly to uh to plate >> 202649. >> Uh why that shows up? >> Yeah, at some point it will show the 1911. >> Yeah, we'll show 1911 1117. >> Yeah, but you said there was another >> Yeah, it's 1117. >> 117. Yeah. >> Okay. Cuz there were four numbers 911 1711. >> Yeah. 1711 1711. Yeah. >> 1711 and and 1911 are the two numbers. So, do we still have access to 4949 or >> We still have those as part of six is the fax number. >> Yeah, one is the fax number. Then we have a free line for >> the fax number for the elementary. >> But what go >> and that was going to be part of the issue is they have
224no more 849. >> Yeah, they have no A49 numbers. >> We had to >> they've exhausted all their A49 numbers for Plateau and they own those domains. >> Mhm. We we had to work some things around and that's why it had to be rerouted through. >> Okay, Alina. >> All right. >> Yeah. Security system. >> Yes. And thank you for putting this on the agenda, Curtis. >> So, I um had come to the school uh last not this Tuesday, but Tuesday before and I stopped at the keypad cuz I parked over here. >> Mhm. >> And I thought, "Oh, I wonder if I push the button or what I do." And so I thought, well, I'll just see if it's locked. So I walked right in. I could have gone anywhere I wanted to go.
225>> Silent. >> Uh, I sorry, but I walk through and Hannah um, not this Hannah, Hannah, other Hannah Cely, >> she's on her cell phone and she acknowledged me. she was out and I believe she walked in and she acknowledged me. So, I'm not sure >> um who My first question, >> nobody can see. This has happened on more than once occasion. Now, we have a security system. >> Why is it not locked? Why is it not working? >> Well, here's the issue with the doors. Doors. Okay, here's what's happening. Because of the wind in the sensors on the door, it is setting off fire and access alarms. Even if they're secured or unsecured on the doors, we had a fire marshall inspection which came in right before break two. We have two doors sets
226we have to replace. What happened in transit? APIC did not come out and do their close out. So, we've changed vendors to camet. What we have to do is the four door sets that have been identified as issues is one on the auditorium, the door on the end of the pod which doesn't even open at all, one on the elementary and that door >> and that door >> it is sending off alarms to the county and once we get over 10 alarms it does it. So, we've had to keep that door unlocked and and I don't want to say kill the sensors, but we still have that in, but it's sending out alarms at a rate of 7 to 12 a day that's going on. I have Camnet working on a door solution to it.
227Um, matter of fact, I just got an email from them today. They recommended a company out of Albuquerque, Overhead Door, but they are not a Viccata approved vendor yet. I am meeting with Forcata on Tuesday. The closest Vicata approved vendor for their doors and their systems, not to void the warranties, is in El Paso. We have called him twice. He doesn't want to come up this far to do that. So, Verata is working on a solution for us. I'll have an answer for me Tuesday. the company out of Albuquerque should have their approval because they've gone through their process. But what's happening is because the age of the doors and the way APIC installed them, the sensors are sending off alarms all the time. So, we had to basically what the guys at cabinet said,
228we had to dumb down the sensors so they wouldn't be going off all the time. And the easiest way to do is to keep the doors toggled. Once those doors come in, which is a summer project, it's going to be noisy. We I made the choice not to do it during testing right now to come in and do it because they have to pull the doors out, chisel them out, put no frames in and everything else and do those things. But that was the issue and I questioned them because they never came out and closed the project with API. That's how CAM get involved. So all we have to do underneath the warranty is pay the labor and well we got to do the doors because that's our responsibility. We didn't have them do it,
229but we have to pay the labor for them to come out and rewire those doors and everything else when they come in. >> Yeah, >> your camera just zoomed in. >> Here's my And I'm sorry the timing of all of this, it's so it's it's unfortunate. We're having to deal with all these issues. It's not what it used to be, like Lauren has said, sadly enough. >> Yeah. So, I don't have children at the co-op and I don't allow anybody any of the public pass the lobbies and we have people that watch that um 24/7 in addition to our own dispatch in addition to my my MSRS um by the way I've resigned from the co-op. I'm not there any longer by the way. So, I keep saying my cuz I worked there for 29
230years. So, >> but um I guess I just have a real issue. Anybody can walk into these schools right now. >> We're an open target. >> We've got to do something. >> If we can't lock them, we need to put somebody sitting out here that watches that front door. >> I'm sorry. We got to do something. >> Yeah, because the camera system doesn't work. The sensors aren't working on those doors that we installed. So, um, we can look at it. I mean, we've talked about several things what to do. Um, yeah, we can look at a solution in doing it, but I'm going to make sure that we get those doors replaced and do that and then then put the cameras in. Make sure those cameras. >> I'm sorry. Because of the way this school
231was designed back in the day, this wasn't a problem. >> You know, like you guys know, you go to other schools. When Coell was in Capitan, >> Yeah. >> I knew when I went to Capitan schools, I had to go into the vestibule and you couldn't get past the secretary. Yeah. And sometimes you couldn't even get into the the vestibule and that was but in the other parts of the school where it was just staff and nobody was watching you couldn't open any of those doors. You had to have a badge or you had to buzz and you had to give a lot of information before they would let you in. >> I just couldn't believe and I mean I hear you but we can't just leave this where anybody can walk in these doors
232and do whatever the heck they want. Here's my other issue. >> Mhm. Sorry. So, I was checking Courtney out because we had eye appointments and I know you guys know me and maybe it's different for somebody else. I don't know. Um, I got done with my meeting and then I needed to check her out. I signed her out. Um, and you know, I there was something else going on so I was like, do I just go down and get her? Yeah, just go down and get her. Are we allowing people just to go down the hallways to get students? >> We normally go down and call the officers. >> Usually go down and get them. It was because it was you. >> Okay. Normally I go down the hall and >> or we call into
233the classrooms and do it. >> I will I will dye it next time. >> Okay. Amanda remember to put her picture on the profile inside the first most wanted I go there now that she's no longer with the co-op I would be concerned to be honest >> actually I don't know if y'all noticed but I do have more time on my hand >> would YOU OKAY. Nothing at this point. >> Wait, you're all interested. Part of the problems with the doors also is even this one and the one on the front of the elementary, even when they are locked, they don't always catch. So, if you just walk out of it and you let it go and you don't turn around and you push on, it doesn't matter. It's not locked. >> Well, there are
234mirrors there. I can see >> Nicole does. The elementary is much more secure than this building. >> Should happen if it was >> she only has one door. She only has the doors here on this. All the other ones are locked and secured. But her issue is that door doesn't secure in the front too often. And does that it right? >> Can I say can I add something? It should be start. Yeah, it should start >> just about the monitor. It's behind me. None of that's working. >> Because the wiring we had to do with the way the wiring was like when can we >> to make it where you can see it, >> you know. Yeah, I've talked about that. We need to just get together and do it cuz I can't do it
235by myself. >> Oh yeah, exactly. We're going to have to move the port for the >> but but yes also the wiring is in the wrong spot >> and I'm just like okay so when are we going to >> camet is one of the things that they made the recommendation on for their >> it's user friendly for us >> and you didn't pay the last payment right and we still have the retainage >> that's why that's why Cam then was able to be hired I mean but that's that's secondary I guess my concern is with everything going on in our our sweet little community. >> Yeah, it's nuts. >> I'm I'm afraid um first and foremost the the safety of the kids and the staff and the teachers. We've been alerted by two parents now.
236I experienced my concern the other day, brought up tonight. Um we've got to do something like tomorrow morning. That's I mean or we're I mean that this is important. You can't just push it off until >> something happens >> until they get here to fix the doors or whatever. When when it gets to this point and you have people coming on campus that should not be here >> and we have all the activity and a lot of folks we don't even know. They're not like us that I mean I don't know these folks. Okay. Not only that, but unfortunately you have 54. You have 42. You've got uh 247. You've got uh the the highway going to the interstate just right there at Zozo. And then just a little ways north, you've got I40, 285.
237This is this is Yep. You got 60 just up the way. Start based on what I've heard and what what you've shared tonight. Starting tomorrow, we either need to have an officer here on premises until we can get the security system fixed or we need to also make sure somebody's watching the entrances. But if you have an active shooter come in, everything's done in a few minutes. >> And you guys know that. >> I'm just afraid >> we're not going to have an officer here tomorrow. There's nothing big in the sheriff. They have border patrols. It's not happening. But luckily we had >> I haven't I've even talked to both of our both county commissioners that are that are likeminded and they said well we've re and our representative >> can you hire a security
238officer we can't afford to hire insurance >> they have to appoint them >> but yeah they said they restructured the the deputies and that oh yeah we're going to be able to get one >> can I be deputized Who? >> Just asking question. Can I be deputized? >> You can ask because ours is retiring this year. We do have >> I know it. Yeah. And you have a vacancy there. So, >> I'm just saying. >> What's more than that? >> Oh, she'd have to go to >> There's trainings. There's trainings to go through. >> Yeah. >> All right. We could look at security. >> Not happy. So, what's the plan? Yeah. You expect me to answer in 5 minutes a plan for tomorrow? >> Well, I mean >> I can secure the doors tomorrow, but
239after the other thing I will say this, >> those issues were not the first issue I heard about was today when I was in the elementary camp. These issues have not been reported to us as an administrative team. >> And why is that? >> Ask them. >> I was the first >> This is the first time that those issues have been reported to me. >> Then this one happened today. >> Yeah, this one happened today. I was in the elementary when it occurred. I went and looked at the cameras. We could not identify the person because he saw where our cameras were at and walked away backwards. I mean, basically knew where the cameras was and shield himself. He was walking off >> and and that was today's >> I went and looked at the
240cameras immediately when I was found. But the other instance they brought up, >> see that's very that is that just escalated the whole >> Yeah. See, I would have had police here through the whole rest of the day and some police I don't know. There's got to be >> Well, and the other thing that occurred to Elena today, it was after kids were off campus and their kids were out on the playground playing unsupervised during teacher days when I were there and their kids were out on the playground afterwards. We did not have supervising. >> We got out at 1:00 today as an early release and this happened at 2:00 in the afternoon. So part of the issue is staff not finding child care for their children >> when that guy was watching KK. >>
241Yeah. >> That wasn't during school. >> No, that was not during school. No. >> So that is >> I was there when it was announced in the building because I was over there at the LC in the elementary building when it occurred and I went and immediately I went outside. It would it at 2:00 I s we saw the figure in the one camera walking off ca off campus and all the angles that were for that part of where he was at you can't get a direct shot on his face. >> So that wasn't during school hours. >> He walked backwards to a camera that we could have access to and the other one's so far away we can't get a shot. But you could see when he was walking, he could see the building
242on there as he was walking off and he walked like this. So you couldn't get a shot of his face back through the build. >> That's all I can see on the cameras cuz the other one that was there was on the other part of the playground he was walking away from and mentioned that it was after school. >> Shared that. Yeah. And and I mean he should have he should have shared that that that but besides >> so a fence a fence is not going to >> solve that problem because the gates are going to be open. >> Let me just share this. I I think we need and I don't think we should allow >> I'm sorry cuz I was upset cuz I used to go walk the track at Mountaineer on my
243lunch break. >> Mhm. >> They don't let anybody on their premises. Yeah. Um even they do during the summer. They unlocked the gate. Um, but they >> and they knew me, but >> I mean, rule is a rule. >> And so, nobody is allowed on the mountaire premises unless you through their gate. >> Yeah. I talked to two contractors about getting up here in the next couple weeks to look at the fence going around because it's been on our radar. >> Y to do it. We've been talking about it and we've been focusing on the teachers in the building >> and security was number three on that list. We started we started with security heavy when they started this deal and then they given us the runaround on with this and that and everything else.
244>> But I don't think you need to fence the whole campus. >> No, we won't. >> I think you need to come off the elementary building over to that rock wall >> up towards the old that way. Just fence the >> Yeah. >> Like the elementary >> and there's that one little fence stop. >> No, that stops that just keeps the guys on their bicycles. >> Okay. But my only suggestion there is you the kids at elementary, but what about your high schoolers that walk up to >> Well, we could but you express concerns on the high school. >> Yeah, you literally have high school building. >> I guess we could build it and the other part during the day. I mean the I mean the other thing is >> I mean as we lay
245this out as you look at this the fence will be okay for the elementary but we have kids going outside. How do you monitor access to our campus where we're teaching? We're inside doing that doing their work. >> Yeah. When they're doing their work we just have to secure the buildings now. >> That's what we're going to have to do. >> Yeah. And then when we go up there, do we send staff members with them to make sure? >> I think that's the only solution with the high school going back is is going to have to stand out there >> even over the PE. Don't forget they go outside for PE and across it's a short distance, but there's a blind spot right here. >> Oh, when they go from here to >> Yeah. So,
246>> so >> can you reroute >> a camera that way? >> That's what I Well, cam. Yeah. when I when I after I talk to Mic and Cam, we can look at refocusing and adding >> and doing those blind spots cuz I don't think the camera that shoots down there is actually up on the end the elementary and it does shoot down but when you're in the corner you can't see Nice to meet you. >> Have a good night. >> So, we're going to work on the security system. >> Yeah. >> So, sorry. What's the plan for tomorrow? Secure the door. >> Will not be on campus. They will have a field trip. So, they will be off campus. Um, elementary will lock that front door. All the other doors are secured. I'm going to
247be on the field check playgrounds before they go out. There's always adults out there. >> And the other thing we've had to do this year too, we've all staff one over again. >> They get very lazy because they don't want to pull their keys out. They put mats in the door when they go out to resource. And I've told them they had to stop over and nobody will admit to what's going on over there. >> When I found I pulled mats. >> Well, and in the high school too, we have they don't step out of their classrooms anymore in the hallway. we've reminded and asked and it's >> well I'm having a convers I'm having a conversation with a couple you can't say Monica and Roxan has done a really good job >> and periodically
248um Trisha is out there >> but it's not a consistent it's a hit or miss >> it's not a consistent hit or miss because she's I don't get I don't get me wrong with Trish she does a very good job tutoring our kids in between classes and that's when she does that stuff I don't interrupt that but also at the same time I got to take some responsibility as well for the security of their building too >> I mean it's got it's a change of culture change of idea And it's like you guys have to be part of the solution, too, because >> the other incidents that were brought up, >> I found out a week or so afterwards. I was like you, Elena. I would have called police right away and had it investigated.
249But if you don't report it to an administrator and you go complain to somebody else and doesn't get done, >> it's just it's just like that family. >> Yeah. >> They should have sent somebody over here right then to get you. >> Yeah. >> Or to go in and get Randa and ask them to please leave. >> Well, they the teacher should have done it. Yeah, >> there's another whoever was >> parked by the pond with with swings and >> I mean >> and they are working on more uh Netti and Dylan have presented to the village uh for a whole >> the basketball courts. >> There's going to be all that down there so that this doesn't have to be used down. >> Okay. >> So that's tomorrow. Anything else? Anything else? All right,
250let's go. I need a motion. Go into executive session. >> I'm going to executive session >> for real property matters discussion the purchase acquisition proposal of real property or water rights. Sorry. Motion been made and seconded to go into uh executive session over real property matters. All those in favor? Kyle I. >> Alina I >> Barber I stop 8:45. >> Yeah. Goodbye. >> Thank you. Thank you. Have a lovely evening. >> Bring your steak. Luck it. Yeah. Or a bag of them rattlesnakes. Just stick a bag of them rattlesnakes in the door. >> Bring your pistol. I have a pistol.