CPS Regular Board Meeting August 13, 2025

001various learning experiences. Breaking down barriers that may limit student access to these learning experiences. Aligning policies, practices, and beliefs of a shared vision, and being an advocate for each student who walks through our doors. part of our training in Anaheim focused on AVID's proven learning support structure called Wicker. So, I'm going to hand this out to y'all. Thank you, Miss Appreciate that. So, this is the wicker one page is what we are being handed. It is a quick reference guide to the ideas of wicker. So, wicker W stands for writing, I inquiry, C collaboration, O organization, and R reading. Here is the page that you have and you can keep it. It is yours to use and peruse as you like. You can see that it is broken down into three distinct rows identifying the

002definition, what a student does within each of those elements and then how AVID supports the learning experiences when wicker is implemented fully across the school site. So as a team, we determined that the best entry points for our students to this learning structure would be writing, collaboration, and organization. So, at this time, the team would like to show you, literally show you all of how they have begun to bring these elements into their classroom and touch them. So, I believe the ladies would like you to go on a little field trip, but they're not. >> All righty then. Please join my team. >> Thank you. Yeah. What do we do with >> there's going to be no action taken during a walk. So, we're going to be going on a little field trip. So, we'll

003be back. >> And this is helpful, too. This is cool. Okay. Um, >> thank you all. Appreciate it. That was that was wonderful. Okay, we are back from the field trip at 6:07 p.m. >> We have everybody. Okay. Okay. Uh we're going to move on uh to the housekeeping items uh agenda. Uh I I believe everything is good there. And now we're going to move on to the minutes. Did everyone have a chance to look over those? Okay. to approve. >> I'll second. >> Okay. All those in favor signify by saying I. >> I. >> Okay. >> Thank you. The next item is payroll and bills. >> Yes. So, the reports that I um sent you has quite a few details um including payroll and all bills and incumbrances and open purchase orders and that

004sort of thing. Um and I'm I'm happy to stand for questions. I I do say that we all the three notes I said to the financials. One is that we're not doing bars yet. you're still entering contracts and supplemental contracts and uh so I didn't feel like we and we had to move money out of fed programs in July because they said we couldn't spend it and we're moving that back. So I'm not ready to submit any bars for um moving things around. So yes, I know that there's some negative line items. Just a minute. >> Uh, just want to comment if you're online with us, would you please make sure you're muted unless you have a question. >> Thank you. And there was one purchase order that was improperly coded to fund 31200. So,

005the whole fund looks like it was in in the negative in July. However, it's already been moved, but it happened in August when I saw it. has been moved to room 70 which is SB9. It was being repaired. >> I saw that. >> So, um that that's been been cleaned up. And then activity accounts are still um going to require some work. Um when you I pulled activity reports for from last fiscal year, we're in June 30th. um what the balances showed are not what the sponsors agree. I I've had several say, "No, this doesn't look right." Which they didn't I'm going to say they K12 was not keeping everything completely separate from the rollup account, which is 23,000. That is the main account that we have to report to peed. In at Corona, we

006have separate funds assigned under that that nobody looks at. PED never looks at those. They only want to see the totals. Um, and so we have some discrepancies and I need to go back multiple years to look at all the revenues, all the expenditures to get true balances for each of those activity funds, which there's quite a few. Um, so I'm hoping my goal is to have those by Monday of next week. Uh, but it is going to take a little bit of time. And then I wanted to ask um on the graphs if there was something I tried to simplify how they had been presented in the past and they kind of were small. Um is there something else you'd like to see? Did you you like seeing it as a budget? Year-to- date

007expenditures. Okay. Yeah. Yes. I like I like totals. >> Okay. >> Um and and then there are those that like details. That's fine. Um, but I like to look at the just the the grand total and and looking at it in graph form just, you know, snapshot and kind of get a visual what's going on. So, no, that that works for me. >> Okay. >> Um, I do have some questions on um building purchase for 235,000. >> That was your >> That's the house. That's what I thought. Okay. I want to make sure. Yes. And then um was the 29,000 and SP the SP9 local was 29,000 256 that was that part of it too? >> SP9 local 31701. Yes. >> Yes. that the water line project >> probably is probably waterline project under it's

008under the water. >> All right. >> And then when um we have 620,000 in year to date is 125 and current is 125 g. Is that our some of our um I know some of it's construction. Yeah. >> So, one of the things that I think that selection I think it's like 447,000. >> Yeah. 447. Yes. >> I believe I'm going to be able to release that. Um I think that's that carryover PO that you had told me. Um they did they abandoned the work. It was a security project. >> Yeah, it's Apex PO >> that did it. But it might have been a duplicate PO issued by CES and us. So, we're waiting for CS to give us the clearance because a the project's not completely closed out yet, but hopefully by the end

009of next week when Camnet comes in with the rest of the sensors, that project can be completely closed out, which we have a separate PO for CANET already for the $3,000 worth of work on the door sensors and hardware to make sure they work. That's existing. So once that is completely done in BCAT gives us the clearance, we can close out more than likely that duplicate PO that was there because I believe it was issued through CF and local carry forward. >> What about um the payroll? >> Um job is 121. >> I'm sorry which which one? >> Job classes 1211. Who is that? 418 367 is the encumbrance or the budget. Sorry budget there. That's Amanda budget was done um for two positions placed here and one was the director of curriculum and the

010other was the business manager because that's where um K12 had been paid out of in the past. >> Yeah. All right. >> Get a paycheck. So thank you 126107. What is that? It says rec district fiscal agent. >> That was the fellow's program. >> That was the reimbursement. All right. >> So then what's 24189? >> That is out of four. But what is it? >> It is um kind of health and wellness of students. >> Okay. It's >> $10,000. Yeah. And we had $9,000. >> Yeah. No, no ways. And in 2100, which is food service, >> why is there not any incumbrance at all? >> That was a question I actually had that I needed to sit down and talk to Curtis about. Um, and food services. So, that is the universal free. That is

011a separate funding stream from the state. And I just think it didn't get utilized last year. Yeah. And so we we will be looking at making those. >> What I'm afraid of when I saw that free lunch thing, I thought if we don't use it, they're going to take it. They're going to they're going to claw it back. So I think we need to use it. >> What's that? >> Just kidding. >> Okay. >> And Barb on that K12. K12 didn't utilize that fund when we would tell them to code it. This number was used by >> so we'll get it we'll get it sent though this year will carry on give us >> yes they will >> yes no it's in yes no it's already part that's already part of it okay >> I

012was say we need to get that >> yes it will be >> okay that that was all my questions guys for >> I have two yes so I'm just trying to understand how I I really like this summary by the way. I really like this. >> Okay. So, on the the top line there when you have the budget for 3 almost 3.3 billion and then you have the year-to date of the 225,000 expenses for operational, >> right? And so then when you look at the year-to-ate percentage of >> So, I did that of the total expenses. I didn't and I just added a line right before this. >> Okay. I was going to do another line that says percent of total to budget because I did it for the total expenditures >> uh when I

013when I did this. >> Okay. I was trying to understand how that was broken. Okay. >> Yep. But I will add that column because I think that would be helpful. >> Okay. And you've worked on the you explained to me the the >> Yes. And outing somebody the are you talking about? >> Yeah. the bank statement. That is my next question. >> So, with the bank statement, there's a couple of things um I needed you guys to be aware of. Um we didn't balance um for the primary reason, and you can see when you look at the I did a kind of a summary of what happened. Um, we were off $41,562. But when you look at the bank statement, which should be at the very back, and I highlighted the items that um they're

014sitting well, the deposits for Torrance County, we have not been able to get the documentation from Torrance County to milk those deposits. I'm going to go ahead and we're going to just go ahead and do it, but usually there's a fee that we have to charge that they charge us. >> Yeah. >> And I wanted to be able to split it out properly, but we have not been successful. Curtis has reached out to them. Uh Hannah's reached out to them. She's called them. So, um we don't know where they're sending the report to. Um, but the other two items are in fiscal year 2425. They were vouchured in fiscal year 2425, but they're not care. They they're payroll liabilities, so they're not just sliding right over. There's a process. And because my NICA bill didn't

015balance, I didn't feel comfortable just moving everything until I can balance. I'm not done with year end is basically what I'm saying. So we have the Nimsia bill that we had to pay and we had our our taxation and revenue where if you look in the system they booked them and they they vouchered them but they didn't they didn't pay them. I ended up having to pay them, but I have not rolled them forward and I have not rolled forward fund balances because I'm not convinced we're cleaning yet on fiscal year 25. Um, I'm I'm still working through all that and and our board meetings unfortunately just come so quick in the middle of month that it which is great, but I just have not had the time with setting up the new fiscal year

016getting payroll run and no one has missed a check, right? Everybody's been paid. Um, and trying to make sure that the day-to-day operations I just have not finished closing year in. Do you know who you might check with is your budget analyst because they get some stuff from the counties. >> Oh, check budget analyst for Lincoln County. >> Yeah, link Lincoln and Sakur been pretty good. >> For some reason, Torrance has not been doing it. We did get them for a while. >> They get they get information too because they're the ones that tell us what our Yeah. You know, just ask your analyst to help you with it. might have more >> differences, I guess, is what I'm saying is I know exactly where it's at once I can get the two years cleaned

017up. So, >> and that's great that at the end of the day, that's really what matters. But in this 41,000 is that in these um amounts you have over here to the left, are those cumulative for the last few years or are those recent out of balance? >> These are recent. These are our payroll liabilities for June. Do I do want to point out though um I know we've had this conversation um briefly about if you look on page um there's other outstanding distributions on the round pink. So it's probably on the back side who starts but it says page page one and it's right before the bank statement says outstanding other discs sorry um there are direct vouchers that are still outstanding uh and it's fiscal year 2024 um why I can't tell you

018I think the May one the one that is May 1st for 33,000 000 um is probably a Nipia payment because that's about how much Nipia is between 33 and 40,000. Um I'm thinking that's Nipia a payroll. I I I don't know. I did call uh Tyler Technologies to help us >> figure out how to clear these and the person that I'm I spoke with on Friday was not able to help me so she elevated it. um it's Wednesday. If I I will call them again tomorrow and see if I can get some guidance because her thought was that they didn't roll some liabilities forward, but they went ahead and they paid them in the new year and didn't clear them in just hanging there. So, we have to do the correct entries to get them

019out of there, but until they investigate the actual entries. Um, so these are like AP is that what they're actually payroll payroll payroll liabilities. And when I say these payroll liabilities, I'm talking about NICA, your health insurance. I'm talking about your, um, uh, workers comp, um, federal taxes that we have to pay. All of those are done through what's called a direct voucher process, uh, in the accounting system. And really they should clear within about 45 days total because you pay them and we we check it off. But for some reason these are still hanging. And I don't know I don't have an answer still as to why. >> Yes. >> But we're working to clear them out. >> So there was that there was that issue because it's a double entry account. >> Yes.

020Right. So there's still that's why I thought it was right. Yeah. So they had those errors at the end of what they fixed them. But I wonder I don't think they did. Now that I think about it, I don't think they did because once you cut the check, it should credit cash with the liability. The liability goes away. So I don't think there there's a step that got lost in there. >> I I did get the quarterly done though, the 6:30 quarterly. I did those for the public ed. It's cash balanced, everything balanced according to their rewards. So, I feel I I I think we're on the right track. There's just a lot of entries I think we're going to have to do to clean some of these things up. >> And I was telling

021Vicki, we may have to wait for the auditor. >> Yeah. >> And I wasn't comfortable rolling the funds forward. You can you can roll them more the image lined, but I felt like we needed to clean them up as as best as we could before because otherwise I have to reverse them and then do it again. So, I would rather uh we close out by 25 completely and feel confident and then roll and then if the auditors tell us we need to do some other entries, we will. >> Well, it sounds like you have a good handle. So, thank you. >> Yeah, it's been a lot. >> Okay. We appreciate my head around. >> We appreciate it. >> Thank you. >> Any other questions on payroll and bills? >> I need a motion to approve.

022>> I move. >> Second. >> All those in favor signify by saying I. >> I. Thank you. >> Okay. Uh, next item on the agenda is are the bars. >> And like I said, we were not at this time. >> Okay. Thank you. Uh, next is the principal report. >> So, uh, we had open house on July 30th, which we had a really great turnout for that. Um, I was really surprised at the amount of people that showed up. >> Um, but it it was great. I mean, you know, a lot of the wind farm, our new kids, they came in, checked out our school, everybody got to go visit with the teachers. You know, the teachers work diligently to have their classrooms ready, set up to make the kids feel comfortable, prepared. Um the

023the uh parents came with a lot of questions within their individual classrooms and I think that was extremely beneficial for building those relationships. Um you know it kind of started early on um for those for our newer people. Um the first week of school um our teachers worked together as groups. Um since there were you know teachers and students out for fair week um they worked together um and had students do a lot of activities. They went over norms, routines, procedures, um group activities, and they started on some um beginning of year diagnostic testing. Um the kids really enjoyed being in groups together. Like the high school was in the boardroom quite a bit of the time. You know, they introduced the AVID books and binder. Um they went over the handbook extensively every class

024period. Um went over a section of the handbook and they got to go over those. Um >> don't forget to minute to whatever was the same. >> Everybody was yelling in the hallway. >> That competition was pretty cool watching the kids get out. >> Yes, they they were very active. They really liked the mind games um that the teachers had planned for them. Uh they were very engaged in all of their activities. Um for dual credit, we do have 100% participation for grades 10, 11, and 12. Excellent. >> Um half of them are CTE, half of them are going the associates route. Um, just keep in mind with our juniors, um, you know, getting an associates within two years could be a struggle for them. They might not quite reach that associate since it takes

025three years to get that. Um, but we do have all their paperwork back and plan on submitting all of that uh, tomorrow. I don't know how you guys presented that but however you did it was good because Courtney was engaged and and she wanted to have an indepth conversation with me on and and so yeah so however you guys did that it was successful. >> Yeah. So just positive feedback. Thank you. So good. >> And we do have new staff members. So, we did get our elementary special ed uh position filled with Miss Lorraine Spencer. Um, and she comes to us from TA. Um, she also has a lot of dyslexia training um and other methodology trainings that she would like to she's very excited to be able to give some PD to our teachers

026if they're willing and able to do that. Um, we have Miss Michaela Eldridge who is PE and history. Our teachers and our students are absolutely loving getting to have physical education every day. >> Like I think it's changed the elementary the students. I think it's changed them a lot to have that structured PE time. >> I bet Michaela does a great job. >> Yeah, she loves it. She's >> Yeah, I went and subbed in there when she was at Fair. >> Yeah, >> not for me. >> Well, there were just a lot of fairness. I was like, "Well, sorry. Get the tag. I can't help you." And then we also have Miss Becky Pounds for math, CT, and AVID. >> Um, and then Miss Bianca. Um, >> thank you. And she is our educational assistant.

027She is helping out with K1. Um, and she >> her and her and Miss Zamora have clicked really well. Um, you know, they already Yes, they've already they already have a system down. The kids go here, they go there. Like, >> excellent. >> She had been a great addition to our team. That's a way for her to make So, what was our numbers? >> Losing her banker. >> Yeah, exactly. >> The banking. >> What were our numbers as Monday? Because I'm not ran them yesterday. >> 89. I ran them this morning. >> What is it? >> 89. So, we had Sorry, I missed that one. Um, elementary, we have 47 students. um high school we have 42 um and that's with two that came and enrolled yesterday. >> Okay. >> Um so they're still trickling

028in. Um and then 17 of those currently have um IEPs 10 elementary and seven in the high school. >> Excellent. Thank you. >> Thanks. Any questions for Randa? >> Have we turned any kids away? >> No. >> Oh. Um our our prek is maxed out at 8. Okay. So, I was just three-year-olds. >> Yeah, three-year-old. Exactly. But yeah, okay. Sorry. Curious. >> All right. Well, thank you. >> I didn't think we had, but All right. Excellent. Good job. Good job. And uh director's report. Uh so, I'll start with the fair report. Uh holding true to Corona tradition, every one of our kids made the sale. Would yay nominal and amazing. Um, we had the champion Durac uh with first year champion Dur Rock and um I think a second place Hamp and Aubrey had some

029um I don't know second, third, fourth summer in there and in the sheep and goat barn we all sat kind of right there second, third, fourth, fifth, sixth couple that didn't place as well but um and then we had the reserve champion steer. We had a couple uh showmans. Grady Gutieras will win showmanship in every animal that he shows. Got a very good fair. >> Yeah. >> That day on Saturday. >> Yes. Yeah. And he had the grand steer. Um they are under our umbrella. So they're they're part of us. And um and then uh Courtney got showmanship I believe in the steer garden. And uh there wasn't a junior showman though in cattle, right? >> I don't believe so. >> Yeah. just see here in novice and some examples of those. Um, >> Ski

030was junior showmanship in goats, Cooper was junior showmanship in sheep. Um, and so, uh, they held their own at the fair and, um, all the animals sold phenomenally. It was a recording sale. So, it was great. Um, and they all came back to school a little tired. In fact, at one point, Trip's head was far from his keyboard in England. So Roxy told him he needed to get more sleep, but they're all back in and we're now all back on campus. So that's a good thing. Um you've got the AVID um presentation and my my plan this uh moving forward is to be in Casey's room on Mondays from 1:45 to 2:45. That's my open period throughout the day. and to meet with Casey on Mondays and Kathy on Tuesdays and Amy on Wednesdays and

031then we meet as a collective on Thursdays. That way we're kind of staying on top of these shifts into project based learning in the AVID space um because I'm learning AVID, you know, right along with them. So, um that's the plan there. Um with some of the scheduling, uh juniors and seniors where they got the presentation was I have them first hour for an intervention online period. Um, almost every one of our classes has a a spot where they're getting intervention or online time to work on those classes. And we went over Eastern has done a phenomenal job creating those pathways and lining them up whether they start them freshman year, sophomore year, junior year, senior year. Um, they were shocked to realize they could earn their CNA license in five or five classes. And

032they did. They had no clue that they could be a CNA after five classes. And then so we talked about that and how they could get that and work their way through college and and use that if they wanted to pursue nursing if they wanted uh a lot of them it was really funny to watch their brains. There's a wildland fire one and they were like hey if I get my CNA that puts me ahead in wildland fire and then I can be the medic that's on the fire like they were they were rolling with it. It was it was great and it gave me goosebumps whenever I asked all 12 or 10, 11th and 12th grade who was wanting to take dual credit and they all raised their hand and so I it gave

033me goosebumps and chills to know that they're that passionate and excited about it too moving forward. And so we're I think we have a couple outstanding applications that we'll gather tomorrow morning and then we'll send them all off and they'll be enrolled uh with bringing on our our bed teacher in the elementary. She's um trained in the Scottish right take flight uh dyslexia training which is an entire comprehensive program. Um and so um I know a lot of our teachers wanted to do the Orton Gillingham training. Um but we felt like having a comprehensive program was more beneficial than sending and the asynchronous is hard with Orton if you can't be there in person or you can't have an inerson trainer. And that was Amy's number one feedback. She said, "If we can't get somebody

034in person, like it's going to be really tough." And so, we kind of felt like this was going to be our role in getting a comprehensive program and getting the teachers trained in that comprehensive program versus just the methodology. And they've all been trained in letters, which is pretty similar to Orton. Um, so we felt like they had the good basis. This would just take it to the next step. >> Don't forget our reasonable step that's required to have it done this year, >> too. State statute in June and it just went into effect July 1. Uh we will start training um all of our ELA up here that it starts with sixth grade next year, seventh and eighth and it moves on through. Luckily that's only two people really for us. Um but we'll

035get them trained this year and >> all the high school staff will have to have in the next three four years or more. >> Yeah. So everybody trained in that space. Are all those teachers that had they were reluctant and they wanted to go the other route are they are they all good now? No, I don't know that they are, but I think there's a disconnect and I'm trying to figure out how to communicate this better. Orton Gillingham is just a methodology. It's not a program. And I think they still are stuck thinking it's a program for the students. And so I'm I'm having Lorraine kind of help me help me present that it's it's the methodology of teaching versus like a comprehensive at some point. Could you do that? Yeah, we're working on that.

036I thought we had it because I had her kind of explain when she came and toured the building, a lot of those teachers were here. Um, and I thought we had it and and then when I came back from fair, that's not what I was like, okay, I got to regroup. I'm sorry. Let me try to present this another way. And and I I will apologize. I have not relayed that to this building. So any that thought they were going to get trained in this building, that is that's totally on me. and I will take that fall or fault or whatever um for not communicating that well over here to this these staff members. But um we just felt like a comprehensive program was going to be way more beneficial for our students than just

037training teachers in a methodology of of phonics and once they understand that I think go back and revisit that methodology if you want to see it off the table. people that might be better. And in the meantime, until we were able to get Lorraine situated and brought on, we um we started with Youth Fly, which was very familiar with and kind of got them rolling in. And so we have programs rolling with the dyslexia. It's it's just a miscommunication on my part. Um and then so just trying to provide those training opportunities and letting teachers know like what do you want to be trained in? Like communicate with that with us. Tell us where you want training. Um that's my next steps in trying to make sure that that >> and two things on reading

038the report. We've got to give Cindy Maro from ENMU Rude Doso and her a lot of credit because when we've given the presentation they gave us the pathways as presented this is your time to fail before you get to college. He says try it now. Have that expectation. He says, "We'll work with you." And Sydney's trying to work out a schedule to be up here or help to advise, but also our CN partners with Kelly Springfield. They're working on bringing career counselors in that are general college people or career people to assist. So, there's going to be a lot of support for those kids. So, if they're struggling, they need to get to either Randa Mandari and we can do some study groups or do some support groups to help those kids with that. That's

039the that was the most impressive thing at Rosco when you saw those dual enrollment kids working in their high school together on those classes and a lot of collaborations going on with that. So, I think that was a key part because Sydney kind of said, "This is your time to try it free, >> right? >> If you're not, if you're struggling, get with us because we're going to treat our kids like they're on campus with the counseling services, right? >> They can do a virtual counseling session or they can do an inerson counseling session if they want to go to campus." The other thing about the associate degree too is if our students are able to enroll and want to go on campus, had experience, I know Hadley did that this summer to get ready

040for college, you can now do it earlier with them. >> If you're willing to go down and go into an inerson class down there, they're willing to support you just like you're a regular college student, but they will still communicate with the high schools of what their dual enrollment struggles are if they're having it. And that's why we're so impressed with Amy Rodosa because they had Sydney there. Now this is our third year. The consistency is there with Clovis. We've had four different dual enrollment contacts in the in almost two years I've been here. So there's no consistency what the message is. And I think the other part on the dyslexia piece is that everybody needs to understand that methodology is still part of that entire program. That is a science of reading project that's

041was taught in letters that is a strict part of that. I think making that connection to the overall program with the methodology. I think once that gets put in place, I think all those fears will be put aside and you'll see a more consistent approach across the district. I think having Gill handled great and then what do we piece in if those kids are struggling? >> Right. Okay. Any question? >> I do have a question just to help me. So in your new position that you have now, can you generally explain to us what like I know your principal is your superintendent. what is your position like? What are the the big lifts or the generalities of what you do? Now, >> so as director of curriculum, if there's training or or questions on the

042curriculum itself, that is my job to find that for the teachers like a counselor if you will >> for teachers. >> Yeah. For teachers and also >> Okay. Okay. But it's without if I wanted the counselor title, I would have to go back to school for a counseling degree. I see. So this is allowing me to do a lot of that without okay that degree per se, if that makes any sense. Okay. So I mean I'm not doing the like psychological counseling. We still have somebody else that comes in. But the career counseling, the curriculum counseling, like what is getting them ready for making sure they're moving through like they're supposed to and then getting them ready for next steps. Yes. Whether it's the elementary into the high school, the high school to college or

043whatever next steps are. Got check. Okay. Thank you. Any other questions? >> Okay. Thank you, ladies. Uh public comment. Hannah Does anyone online uh have anything that they want to share? Okay, I'm going to assume silence is no. Okay. Uh now we're going to move on to action items. Okay. The first one here uh this is a remote uh presentation. Uh it's a consideration of and approval of a resolution uh proposing the general obligation bond ballot question and capital improvements tax ballot question ballot question and other matters relating the two. >> Okay, we have Brad from Steve and Heather Boone from Cutting McCarthy's attorneys that helped develop the bond. So Brad, do you want to go first and then Heather, you can go through the process we're approving tonight. >> Yeah, happy to. Um, we

044can we can go that route. Uh, good evening members of the board, superintendent Brad, Swiss people public finance. Uh, we serve as y'all's uh, financial adviser, bond adviser. My colleague Nick Kane sends his regards. we were uh double booked this evening and um but I'm happy to be here with y'all. Um so in front of you, you have two items. You have the 2 mill which is your SB9 levy. Uh that's the capital improvement maintenance levy. Um, we're we're uh asking you to consider sending it out to your voters for renewal so that you uh can m uh um continue to keep that maintenance revenue coming in over the next uh 6 years. Uh so that is the first item. Uh, another one, um, within that is a go bond, uh, general obligation bond ballot

045question. And, uh, tonight we're we're simply asking you to consider or sending it to the voters. Um, this is a $3.5 million geo bond question. Uh, the, uh, impact from this would maintain your mill levy uh, the same as it's going to be this year. uh so just above seven mills uh and that would continue uh for uh the next four years then it would start to decline. Uh the timing of this is is is important. Um you have an opportunity here to uh work with PSFA and the PSOC to get quite a bit of of state matching funds. Uh your schools uh have been ranked um into the top 100, which provides um an opportunity to get um uh potentially a replacement school uh or combination school with a lot of state matching. And

046uh the rules are if you're above uh the current metric of 7 mills uh which you are um going to just exceed this year and you're at near bonding capacity if you if you do your local contribution which would be this 3 and a half mills that they would provide for the difference in the cost of a school. So, you all have about 65,000 square feet uh is what the PSFA is. Um uh um estimated for a combination school at about $700 a square foot, which is the average cost per square foot, believe it or not, across the state. Um it totals nearly $50 million project. So, um, for about $3.5 million of local dollars, uh, y'all can, uh, potentially get a a $50 million, um, replacement school. So, uh, so we, uh, you're set

047up, you're Yes, ma'am. >> I I have a question. So, you keep saying three and a half, but on the text here, if I'm looking at this right and understanding you, it shows two and a half. Forgive me. Yes, ma'am. Two and a half. I got I got that stuck in my head. That's what I have in my materials as well. Apologies. >> Yeah. No, you're fine. I just wanted to make sure this was correct. >> That is correct. Yes, ma'am. >> Okay. Okay. >> So, even even kind of bigger return on your investment there with a $2.5 million local contribution, uh can potentially get up to about a $50 million school. So, uh, this resolution tonight, and I'll let Miss Boon talk about the process and and what it does, but it's simply, um,

048you all approve it going in front of voters so that they can make that decision if they want to, uh, proceed or not. So, I'll I'll pause there and, uh, hand it to Miss Boon and then we'd be happy to answer any questions y'all might have. >> Thank you, Mr. Angst. Uh and thank you uh the board and superintendent. Um I appreciate the opportunity to come and present. Uh we have before you the resolution for the November 4th, 2025 regular local election. Uh the process at this point is that the board uh should you approve the resolution to seek um putting the two questions on the ballot tonight, they must be submitted to each of your county clerks within well 70 days before the election. So by August 26, these need to be filed with

049the each of the clerks of the counties. So, Lincoln, Sakoro, and Torrance. And you'll see the resolution authorizes these two ballot questions to be submitted to your voters, um, the district voters. And the first one, like Mr. Ink said, is a $2.5 million uh, general obligation bond. And you'll see the the purposes that are included there. And we try to make these as inclusive as possible. So as broad as possible so that um we can use it for whatever purposes the district needs um once once they are voted in hopefully by the by the voters. The second is going to be that 2 mill SB9 uh which has a very long list of items that it can be used for. and pretty straightforward resolution, but I'm happy to answer any questions you have on this

050shorter one for the general obligation school bond. This is probably cookie cutter language. Um, this is I guess a question for you all. Based on your expertise, do you think that the mill language should be included so voters know the impacts or do you think it's this the way it's written is will answer questions that voters normally have? >> So in terms of the ballot language, we take that from the New Mexico statutes. >> Okay. So, so that's why you have these specific categories and what the SB9 is a lot longer, but it matches the statutory language. to follow up on that. Um, typically the way this will be presented and we'd recommend um several town hall type meetings um making sure you you um properly um discuss these items, what the impact is to

051the taxes, if you know what it looks like in the repayment period, but really trying to be as transparent as possible with your voters and giving uh folks every opportunity to understand um why you're putting this in front of them front of them, what it means for their future tax bills um but also what it means for you know the community and the ability um you know to to uh renew and update your facilities. It's it's um um you know kind of a rare time and and uh the ability for you all to be able to do this. um you were ranked 89. Uh it actually dropped to 92 um with the with the final values from uh PSFA and only the top hundred, you know, get these opportunities. We had another district that that

052recently just um updated some fire um alarm systems. it actually kicked them out of the top 100 from uh you know in the 80s to to about 113. So you're kind of at that at that sweet spot right now. If if uh if the board does decide to move with this election tonight um uh to send it to the voters, we'd recommend uh that you follow up with the PSFA pretty quickly and and get an application into them. There's an application period that's open uh right now through uh September 1st. Um and so while you're you're ranked high um and then they'll go through their application process and the award of those applications actually happens mid November um which would be just after your geo bond election. So they'd know, you know, if voters supported

053you all going this route. And then uh just a week or couple weeks after that, you'd know if you had that support from PSFA as well. >> And once you do the application, you're locked. You can't be moved off of that top 100 list. >> That is correct. It's a little bit more than just submitting an application to when you lock that in. But yes, ma'am, if you start that that process, um there's a point. They're not going to do recalculate until uh next summer, I believe, is is when they do it. Um so you do have some time uh while you're still top 100. >> What What caused us to move from the 80s down to 92? >> Uh other districts that got downgraded, >> he was talking >> like what happened? You had

054ones that would go one way and then you would have districts that would >> go ahead of us that do that. And then Brad, did PSF had to go to rolling applications and you go present in front of PSOC on building projects? >> They did that for um the last year or two. That um trial period has ended. We've been encouraging them and and suggesting that they go back to that and renew that process, but uh this year, no sir, it's a uh there's a couple of application windows. It's not rolling. >> Okay. >> And this new bond, this the two point the general obligation bond that will not raise property taxes for our community. >> That is correct, sir. I do want to be clear about um your 2024 bond though and how that's

055um shaping up. Uh so when y'all sold your 2024 bond, uh the way we structured it was so that um the mill levy would come would come up above seven. So, you went halfway last year and this this year it goes to uh we're we're calculating 7.2. So, it's going from 5.9 to 7.2 this year. So, 1.3 increase for for the 24 bond. However, what I'm telling you is it won't go above the 7.2 uh in the future. So, it would hold steady. it would not be in an additional any additional increase. That 7 mil levy mark is what you need to um be in the running and and be considered by PSFA. So if you're uh if you sent this to the voters and they said no, you know, next year your mill levy

056is going to drop. So it's just above this seven for for right now. Um and you can hold it steady. it would not need any increase. >> Plus, I correct me if I'm wrong, but I think if we keep our 7 ms or higher than 7 ms, our wind income increases as well >> on the property taxes. >> Yeah, I'd have to have to look into that. the the windmills uh do pay um you know significant portion of that debt service uh levy of the revenue but uh as far as the flow and if they um have some payment and lo taxes or some other um abatement set up with the county we'd I'd have to look into that to to verify. >> I'm almost positive that's what Jeremy told us. >> Yeah. and and

057meet a Taylor when they set it up and I think that's the thing that Jeremy sent us. >> It's been a while the way that that works. >> And the other thing is >> but it would change if we get above the seven it increases. >> And the other thing additional >> business properties they're adding on and it goes on the roll that rolls on every six months when they do the reassessment. So, >> so we're doing we should be pretty good beneficially from the wind side of this with the additional properties and getting a bus up. >> That makes sense. Payment tax if it goes up then. >> Yeah. Okay. >> That helps. >> Okay. So, uh what's the pleasure of the board on these items? Do you all have more questions? Do we

058need more discussion? >> Okay. So, does the board want to approve the resolutions uh this evening for these folks to move forward uh and getting this ready to go on the the ballot? >> I so move. >> All those in favor signify by saying I. >> I. >> Thank you, Heather. >> Appreciate it. >> Thank you. Very welcome. >> Two two quick reminders. One is that the the resolution does need to get filed. I know we don't have a lot of time left, but in the three counties and it's due no later than August 26 or it will not appear on the ballot. >> Right. >> And then the second reminder is as Brad said, >> take care of it. Get it ready. >> Great. Great. And then the other the other one is just

059remember when you are um discussing the the ballot questions that you can ask voters to vote but you cannot ask voters to vote in favor or against um the ballot measures. So just a quick reminder, thank you very much. >> We can only share information. Okay, good point. >> Yeah, good point. Thanks for bringing that up, Miss Bun. Yeah. Now that now that uh you voted and approved it, you have to just keep it to the factual information. >> Is that just the board or is that >> everything? Okay. >> Anything from the districts is up to you guys. That's all. >> And we're happy to review any materials you put together. >> Yeah. >> Say that again. Okay. >> Private donors, private organization that wanted to support giving out. >> Well, I see districts.

060>> I see. Anyone that is employed or representation of Gotcha. Okay. Perfect. All right. Thank you all. We appreciate it. >> Thank you. >> Thanks. Good night. >> Good night. >> Okay. All right. Thank you all. Next item is uh the approval of the contract for the uh auditing services for the next audit. Uh and it and sharing that we only got one proposal >> and we fully executed proposal. Um we had some that said we're going to submit and then chose last minute to submit that they weren't going to submit. So Rice was the one that came through. Uh Vic and I both have experience working with them and >> and they are they were the ones that came through with the complete list and they did it based on the cost per hour

061with a max of 25,000 for all three. So it's a daily or hourly rate that they're charging inside of that for all the audits that we will do. I'm not sure we will qualify for the federal audit because I'm not sure we're over that threshold. Um, so we should be okay with those and then the billing would come through. But that is the auditor that submitted the only complete comprehensive >> and we've worked with her a lot in the past. >> She's very good. I've worked with her very good in the past. I was It's funny because she had Vicki had her at the RDC and then we had her at silver or we flipped. We had him first and then Stone McGee and Bryce split between us. So we're familiar. They're very thorough, very

062active. I'm asking a request for that and then I have to report to the auditor's office tomorrow. Then I can notify them that they've been approved by the auditor's office. Proceed. >> I so move. >> All those uh in favor signify by saying I. >> I. >> Thank you. Okay. Next item. uh discussion on possible board action on nomination and approval of two board members to serve on the finance committee. Vicki, you're on. >> So, um law requires that the school boards have a finance committee and an audit committee and that you have two members serve on those. Um they're two different purposes. Um the finance committee can make a decision. Um, generally they meet quarterly when districts are on quarterly reporting to the public education department, which Corona is. That means you're in good

063standing basically if you report quarterly. Sometimes they they meet monthly. It's really at the will of the committee. Um, but the idea is to dig more deeper into like did we have POS when that we can we look at the vouchers for that check and can we see did did POS get in place before that? did we follow procurement? They tend to do more random checks of things of uh testing internal controls um and and then asking deeper questions before the board meeting so that if there are questions about the financials we can we can kind of go through those in more in depth. So um when we think about quarterly uh July 1st to June 30th is this first quarter of this new fiscal year. So we would meet sometime in October um probably

064around the um second third week. We we just decide and we would review the quarterlys for the first quarter and then the board member one of the board members usually then reports at the next school board meeting just a quick summary of what was discussed if there were any findings that were found things that they're working on just a kind of a big broad overview. So that's the process is that you meet the month after the quarter ends and then report to the board the next at the next board meeting on any findings or information not necessarily findings like audits just I'm thinking in terms of just uh like information related to it and then the audit committee really exists only during the audit time there's an entry meeting there's some check-in meetings and then

065the closing meeting and So are you to make sure I understand it's just one committee finance/ audit or you're wanting two separate comm >> and you're wanting uh for segregation purposes then you're wanting >> different people on >> it doesn't matter doesn't matter it doesn't specify it just says no more than two so you don't have >> right okay you guys have any questions before we open the floor does require they both require two I shouldn't say it more than two. They do require >> at least two at least two audit >> and if not more I mean if you want it right >> then we'd have to go through open. Yeah. Exactly. >> Okay. So everybody understand the ask here before we open the floor for nominations. >> Yes. >> Okay. All right. So

066the floor is open for nominations for the finance committee. First, I need two uh board members to be nominated. Uh what of course they have to accept. Um and then once we have two that accept nominations, then we'll close that one and open for audit. So floor open for nominations for finance committee. >> I think it's pretty obvious. >> Okay. So >> you know Cody's not here. So >> since Robbie got appointed secretary show up. >> Yeah, you have. >> Okay. So I'm sorry. So Barbara Sultier and Alina Brandenburgger for the finance committee. >> Yes. >> Okay. Okay. I accept. I accept. Okay. Nominations closed. Okay. All those in favor signify by saying I I Okay. All those opposed. >> Hold it. Just kidding. >> Did you get the first and the second for the

067vote? You had the nominations. Then you got to do a nomination to vote the audit committee on to make sure we're in compliance. >> Okay. So, I need a motion. I need a motion to put to put uh those that were nominated on the committee. Uh, so moved. >> Second. >> Okay. All those in favor signify by saying I. I. There you go. All right. Now the floor is open for the uh nominations for the audit committee. >> I would love to go. >> I second that. >> You don't have a grudge or anything, Robbie, do you from the last life? But you only have to do it like >> Oh, she he will tonight. He'll earn his paycheck tonight. >> Yeah. And it's only what? Three times. >> Yeah. Three times. >> The exit

068and then the board. >> Oh, okay. >> So, Cody is not here to accept or reject. How does that work? Yeah. >> Yeah. >> Usually in the in the past practice, >> the board president usually is on the audit committee because he has to help with the presentations like that and one other board member. >> So >> Bobby can strong him since he got him secretary. He's on audit committee now. So I think it's a fair shake. >> So I need a motion to approve. >> Can we? Yeah, you can. Yeah, >> we did. >> And who second it? >> Barbara. Barb. >> Oh, okay. All right. All those in favor signify by saying I. >> I. All those opposed. Okay. Thank you all. Is that what you need? All right. >> Perfect. >> Thank

069you. and you'll let us go through and let us know in advance. So, >> we'll we can talk about what would be just having a quick uh conversation about what makes the most sense in terms of time and when and Zoom in person. >> Congratulations. >> All right. Okay. Uh, next item is uh discussion and possible board action on the Oh, we already did that. Yeah. Okay, >> did that. >> All right, we're now down to discussion items and updates. So, teacher housing update. >> Okay, first the Odyssey of the Johnson modular home. Um, we have the title official and the plates are in the mail to us because it's a modular home. We had to go through DMV to get it titled and everything else and there were some documents that had to be

070added additionally um because of the prior plate number and everything else. All those things are going to be transferred to us. I started the process as of Monday to make it a permanent residence in Kona with the county. So we had to submit a form to the county for them to say it's no longer going to be a maser home. It's going to be pounded permanently on school district property. Uh, so he gets the tax waiver that is necessary for instead of it being a motor vehicle. So we'd be exempt from property tax being a school and education. So that'll take roughly 3 to 6 weeks for the county once I get the official title and take it down to them and show that we have full possession of it with the plate and that

071it is going to be mounted up on that lot permanently. Um, so it was a little bit of a chore because we got answers from three different DMVs on what the process was to get it approved. So finally we went to a Monzero home titler in Santa Fe through our attorneys and they got the process all the way through. So as of Monday it was officially ours with all the documentation submitted. Now we just got to get the county paperwork done on the teacher housing demo project. >> Okay. So before you go there >> Yeah. >> Um I guess my question is just to make sure I'm clear the the school owns that that home and that property. Yes. Okay. >> We own a modular home now. >> Okay. So, with that being said, who

072dictates what happens with that? Is it the school board or where does that authority? It's a school board. And I think that because a school owns that property, >> according to the county, since it's already been up there and wanted, we were planning on mounting it there. It'd be easiest to do it there. If you move it to another lot, you're going to you're going to have to title it on that lot or make it a permanent property. That's what I'm working with the county on what the process is of what that home is to stay. So, is that the question you're asking if it's going to stay permanently on that lot or >> no to decide what happens to it? Is it the board or is it the superintendent? >> What the use of

073that house? >> Yeah. Yeah. >> Underneath policy with housing fall underneath the superintendent. because it's teacher. Is that >> Yeah, because it's teacher. I just I just didn't know. Okay. Okay. Okay. >> Okay. Go ahead. >> Okay. And then on teacher demo, um we've gone through our now for project manager on Monday, but I got good news today is that our demo person has been cleared to come on site to start the prep work for the demo and do that. Um uh we are using uh Marristar out of Albuquerque to come down and do the demo. So the teacher housing project um they're going to start the prep work next week and hopefully have the following week which would be the 21st that would be 28th. Hopefully within 3 days after they get the prep

074work and everything cleared with them, the project will come down. And we are now currently starting the next phase of the teacher housing project to go uh to get the site prep and the house and the house bids on that. Uh PSFA has given us okay to go through public uh state contract. So we will use a state approved vendor and there's only two in the state that will be able to to bid on it. But they are looking at doing state contract has been delayed so long. So we have to go to RFP and have it. So, they do have state contracts with two vendors, right? >> Okay. So, as far as as all of that goes, the timeline to have those houses up and and ready is when? >> Hopefully within it will

075take them two to four weeks to site prep and four weeks to set. So, they're hoping if we can get the demo done by the end of this month. Worst case scenario is the end of October. And how many how many teachers were needing housing? >> Uh we lost two because we didn't provide housing because they went to other districts that had them that we did. >> We lost two. >> We have one right now that's doing it. We lost two prospects because we only had one >> and that's what happened with that. So, um, they're going to try to fast track this understanding of that and try to make sure we get the project done because it was supposed to be done by August 1 according to PSA's timeline because we've had four different

076project managers. It keeps getting recycled through. Um, so now we've got the final project manager because Larry or I've been contact Larry Doulson, the deputy director up there. They're getting this through and then starting on Monday next week once PSA gets to clearance and gives the okay for them to come on site which is hopefully tomorrow they can get the contracts or yeah the state contracts for site prep and the house is going simultaneously while they do that. >> And you're the project lead on that, right? >> Yeah, I'm the contact for PSFA on that right now. >> Okay. Could you do us a favor? >> Yeah. >> Um just just so we all have it in front of us and you too. would you send us out um it can be each board meeting,

077whatever works best for you, but if you could get like a project management schedule so that we we all have it and we're on the same page. >> Yeah, that's the next step of what's going to happen with PS now. Now that we get the demo going, they'll start the timeline to do that. But now we got demo going, it should not be. We just had to make sure we got the demo on. So project management chart. >> That would be great. And then if we can just keep that updated because I know we're gonna have a lot of different projects that will help me. I don't know about the rest of you. Are y'all okay with that? >> Okay. Thank you, Curtis. >> Yep. >> Okay. Any other questions, folks? You all good? >>

078No. Okay. >> All right. >> Okay. >> All right. Security >> security fencing. Um the third the third contractor dished us and never showed up. Um so we do have two bids. one just with a chain link fence and then one with a more higher security fence, but neither one of them have the electronic gates that are put on them for the parking lot. So that is just fencing around the school grounds. So the rough estimate of the chain link fence just to cover around the grounds and like that was roughly about $176,000 to put that in with the egress and the push gates and everything else. for the higher one, the electronic gates with the more secure security fence. Keep in mind it doesn't include the exterior electric going to them and the gates.

079This is just for that fencing and setting them up for use was about 375 and that's the more dense metal that is there. Um, Amanda can talk a little bit more about the intertwin of it for the blacking because we had it blacked out for the entire campus as opposed just to the playground area, but it doesn't include covering parking lots, electronic gates and like that for that secure. And if you remember correctly, our law enforcement pause said securing the parking lots with electronic gates would be the best option to go. Um there is a general contractor willing to come down and look at the entire job and look at from that way. It also does not include any of the exterior cameras focused on the roads that Camet will be looking at when they

080come to do the doors of where they could put those cameras. If they can use existing cameras for the exterior and if we need to tidy electric into that gate project, we can have that contractor do it. >> Where's he out of? >> Um he's actually the one that works with Cam is actually out of Albuquerque. And then the the other gentleman that's willing to >> both both of them both the contracts we had one of them was out of Albuquerque the other one was was Bernal Leo office but they have office down south. Uh the one they didn't show is one from Roswell. So we do have those and the general contractor that Cam works with is actually located in Albuquerque that they've done a lot of work with. So I can contact Angela

081tomorrow if we want to make sure we're also including exterior cameras and electric for the parking lot gates. We can have that done as well, but right now the fence itself with the push gates and everything else is about 374,000, but that doesn't include parking lots and electronic gates. >> So the the higher one, the 375, that's a that's a dense that's black out. Nobody can see. How high is that? Uh, in certain areas, according to the gentleman that I took around campus, um, in certain areas it's it's up to 12. >> Okay. Um, and they would have to set it outside of the retaining walls, which would then encroach on the the sidewalk a little bit. That didn't seem to be a concern for them, but the the retaining walls pose like a, you

082know, they're going to jump over the fence. Even on a 12ft wall, somebody could jump on those walls and jump over the fence. So, that's they proposed to put it outside. That's why it's an entire campus enclosment versus just a playground. There's too many walls. There's too many levels. That was not even right. >> They looked at and they were like, "That's not even feasible." Right. >> Um so it would be around the entire campus. >> And so that 375 doesn't include parking lots. >> No. >> But we want to include the parking lots. And so what would that be? Close to 500,000. >> Don't know. We have to figure out where to run the electric from because you have to run the electric at the end. If you're going to do it, you might

083as well run it for the telescoping cameras on the corner to get the sights of the road because the only camera to get a really clear sign of the road is the one up on the corner of the rock building to take down a tree. That's where that was done by FCATA to make sure they could view the road up there. But none of the other cameras can get far enough out or they're coming around the corner before we can see anybody coming. They're they're suggesting we look at putting on the corner of each of our lots on each of the four corners a telescoping camera to look down each of the road. So you have multiple points of access can see it. >> So what's the status of the cameras at this point? >>

084The cameras, we're working on that. The entry cards are being done right now by Vicatas is with the sensors. They did get the sensors to work on the door. The ones when we're going have to recalibrate them when we put the six new doors in that are coming. >> The cameras, the extra cameras, so we can see everything. >> They're all working now. >> Even the extra ones as far as I know. >> Yeah, they're all they're all operational. The ones that we don't have are the ones that are telescoping to the road to see that. >> That's why we have to ask because they have to get a general contractor out there to run the electric out to those cameras with low volt. >> When we had the conversation and I took them around

085campus, that really only included three electronic units. That would be the teacher lot and the two on the upper lot, the two at the back. So, the one going into the cafeteria and the one going between the auditorium and the old cafeteria would be manual gates. Um but then that also included seven >> Yeah. >> uh man gates like you would each of these sidewalk Oh yeah would have a man gate that was blocked so that you couldn't reach in and push the bar and then key card entry whatever. Uh so each of those gates also requires electricity and famous running to each of those gates. >> Okay. But the the panel, I mean, the thicker one just if we're going for a new building, those can be taken down and and set aside and

086set up again later. The blockchain stretch it. >> So, things to keep in mind as you think about. >> Okay. So, what's the pleasure of the board as far as giving direction to Curtis and Amanda? >> I don't think we have a choice. I think for the safety of our kids and our students and parents and staff, we got to go with the bigger one. >> I think it's a Yeah. And the price difference isn't enough to I mean, you can't put a price tag on safety. >> You guys talk to the parents. What do you think? What do you think the community or the parents will? >> Yeah. What is I think they just want a fence. They just want a fence. I don't think they care. They just want a fence. They feel

087like that provides a layer of safety. the the parents that have talked to me, they want a >> they want a robust >> they want a high can't see through fence. >> So those are those were >> I haven't had any parents come talk about a fence. So I don't I don't know. >> I've also had parents concerned >> I I have had conversations with a couple parents that are concerned about still having access to their kid. The reason they want them here, they can come get their kid anytime they want to. If these are all manual gates because we can't get electronics to them, there's it's going to take a bit like for them to call somebody, have them come open a gate, get them into the school, >> you'll be able to eventually

088get enough money clinic, won't you? >> Well, that's that's feedback on both sides. I I think the majority just want a fence, a high fence that's going to protect their kids. There are a couple that are concerned about still having, you know, at the end of the day, their children, but >> have access to their kid. I mean now we're not going to deny them, right? But I think overall safety is the first I'm like hear it. I mean I hear that what they're saying but at the end of the day those are the except when we locked the doors. >> Yeah. I'm just being honest and trying to give you the whole information and I would have been asking for a reward. paper. >> No, we're still going to have to do it because

089sometimes our kids Well, the doorbells will be working. We can take we can take it down, but those sometimes we're not at a computer, so they still will want we still want to call a cell phone, you know, because like if we're out dealing with a situation or whatever, that way they still have another one. Usually Hannah, Randa, or I are in this building and the call's pretty good up in their building with that the doorbell rings. But sometimes we do get busy and then there's nobody at those desk and call that number and then we can get somebody there. >> We do have um five administrative iPads coming that will alleviate some also that we can we will be more mobile and be able to answer those. >> Well rather apparently stuck outside. >>

090Yeah, me too. >> Because we can look at the redesign too. Well, if we get electronic gates on the full perimeter, do we still have to lock the doors to the buildings or would the gates be considered? >> The gates would be secure enough to do it. >> You know, said, "Well, that's not going to help." So, why don't we just have both >> and lock all the doors? >> Because Robbie, the other thing we can do is I'll design the fence with Western. One of the designs was to take it to prevent penetration into the building and put that sturdy fence out by the road or we could create the fence and then just put it by the sidewalks and still allow walkways into like only directing them to this door from that road.

091>> Oh yeah. >> So that way but though that's going to be a change of our thinking for our because most of our furniture are used to coming from up there down. So we have to look at that design. But though that's going to be part of the things we have to do to educate the parents on what's going on with this. But there was couple designs of putting one completely across just to keep it a completely enclosed canvas perimeter. But if we want to have access an entry point as they call them like Tri West said, we can set it up where we do a diagonal fence off the gym up because our kids still go out to gym that way sometimes, but we going to have to tell them you got to go

092out this way and around now. So it'll just make it that way. We can do it that either an angular fence or a square fence along that sideline sidewalk coming up. This is just a rough sketch. The final design will be once they get everything ready to go in place and they we know where we got to put the electric. This was their best guess right now. If we're going with electric gates and I get all the cabinet tomorrow, have them get their general contractor down here and see what they need to do to run electric to those gates that we will have um to allow them to come in. Um that will be when the final design phase comes in. But they were comfortable with putting their quote in around $375,000. And it is

093like Amanda said, it is removable. We can use it. And if we get the new building, we pass that boat. We go forward. We can take that fence, they can remove it, save it, and we can use it in the next phase of the project as part of our match, >> which we can't do with chain link. >> We can't do with chain link down. >> So it's what he said is basically a 10-year investment. You'll get a return on your investment if you get a new building immediately, but if you were going to do it, your return on investments 10 years as you renovate a building or whatever. So, you're looking at this if you're going to add that to your project, it lowers your hopefully lowers your cost on your $50 million project

094down to 47. >> And does it also add us higher on that list of schools that qualify? >> I haven't I don't want to tell PS about I don't know. Security fencing is one of those things. It's actually the structure and phys and I don't think it it shouldn't be. >> I don't think the fence will >> push us back over. >> I don't think it'll push I don't think a a security fence will push us to that limit because we put in one around the playground that at Hagerman and we stayed at Well, that was when they had the first 125. We were 113. We stayed at 113 and next year when they did the assessment. So, I don't think it's going to add anything to the value. They look more systems and the

095general status of the buildings you're in for that. So, this doesn't include electronic gates, but they can come later once we figure out electricity. >> Once we figure out what it is, yeah, we can set it up to do it that way. Uh, the manual gates we can put in. Um, and there was also a design that Tri West said that they could do because I Amanda called me that if we have that parking lot open, they put a secondary fence with an electronic gate up along >> the walkway to the and go inside our parking lot and go to the walkway towards that. we they could do something like that. But if we want to get it set up for electronic gates, we need to get Cam in here to show us what they

096need to do for their system. Then we can look at adding those gates later because we'll still need them regardless. Two of the sites I've talked about, we're sitting in one right now, but the other one is the old cafeteria down from up there. so that we keep both these buildings operational. If we get a building and we still have class while they're doing the construction instead of rotating buildings and causing chaos for everybody, that's going to be a decision the board does. We get to the design phase if the levy passes. So, we can still keep those electronic gates on that site to secure it if we build here or here. So there and those electronic gates are removable too from what Camnet told us with what their software is and what tri says

097we can move those gates as long as nobody runs them over with a truck or whatever they'll still be usable. >> Well, it sounds like the the pleasure of the board is to go with the blackout um taller um fence. Um, and I'm just going to say my recommendation, and I know we can decide this down the road, but I even if we go that route, I still think you got to keep the doors locked because you still have things that that seep through occasionally. >> Yeah. >> And you just got to have those checks and balances in place. And and cuz I went through that at the co-op, we had gated parking for the employees and every now and then when the gate would open, someone would not on per, but they would still

098get through and they were in the wrong place. They should have been in the member parking, not the employee parking, but they still couldn't get in through our doors. And then that's when we'd find out, hey, you're in the wrong spot. You need to be over on the public access side. So, it happens. >> Yeah. >> And and it's just nice to have. And I'm sure you guys would agree working here, it's just nice to have that extra that extra verification in place. That's just my two cents. >> And man, I went to security training flight crews. They keep talking about layers of security. >> Yeah. >> From the curb to the door, door inside or curb to the fence fence to the keep those layers in to make it as difficult for an intruder

099to get in. And and there was even a suggestion um on the one chain link fence if we didn't want to go all the way around we could put huge pillars in front and just fence off right here and then they would put in like concrete pillars that are blockade so people can drive up in and those types of things but that hearing with the board is I'll get all the cabinet tomorrow look and see what those what the electric and we I'll get them to do the quote on those external cameras on the corner too because it's going to play into this fence project. >> Okay. Okay. Thank you. Did I hear we still waiting on six new doors? Did I hear that? >> No, they're already they're in order. We're waiting for them

100to be installed next week. >> Okay. >> Get done this summer. >> Well, here's what happened is because the initial ones that were done, um we're just replacing the six doors that the fire marshall had said. It's these two entry doors, the two-day elementary, uh the prek, and the pod doors. Those are the ones that we're definitely changing. >> We had quotes on just changing hardware and hinges. We're replacing all the doors now so that way they're secure because that was a recommendation made by even the fence company noticed it that when they came in it says just replace the doors. It's going to be worth and those are also doors that we can move and use in other places if we keep things as they go. They're going to be reusables too because that

101was part of the boat that was done. So that was cut. They came in and did final measurements next week and are trying to get out on campus the week of the 28th. >> Okay. Any other questions? >> Okay. All right. Strategic planning. >> Okay. CES, we've entered an agreement with them. Uh they are working with three other districts. So, we're number four. So, what I would like to do is present to David Chavis who's who assigns the facilitators for strategic planning. uh the first date you would like to see it. Um his first opening is the last two weeks of September because of the statewide CS meetings in the three districts he's already working and then a determination of whether you want this to be a six week process or a six-month process and

102then we can work on dates around your calendar. So, we're looking at the last two weeks of September to set up the first public meeting on this and we will have to announce it as a quote unquote working session of the board because he would like to have all five board members there if possible at that meeting >> and what's the difference between six week versus six month >> depends on how quick you want to get it done. So, if you wanted because there's six there's six landmark dates that he wants to have. There is a district that's doing once a week for a month and a half. He would not recommend that if you're doing it for the first time. This district's done a strategic plan before. He's recommending that three to six months

103span to look at so we can do the community assessment, gather them in, do work session with the board, bring in the focus groups that he's going to want to have, have another work session with the board, finalize the plan and proposal at a community meeting, and then have a board action at the last meeting and a work session in a board. So if you want to look at if you want to get the first date, I can work with David on the additional landmarks. If you give me a time frame of 3 to six months, David can look at what that would look like and see what dates they're available to come down with the facilitator they are looking at. So if we can get the first date locked in tonight of what the

104board would look at, um we could go forward and then we can work from there on the next six next five dates. >> Okay. So, what's your yours and staff's recommendation? >> Good question, because we got to look at a volleyball schedule. >> Okay. >> Um, Wednesdays seem to be pretty good because we don't have a volleyball date. It's usually on there because we've usually done Tuesdays, Thursdays, and then Friday, Saturdays for those events. So, either either a Monday night or a Wednesday night in the last two weeks of September should be open. and and you're wanting I guess my question is okay what is y'all's recommendation in doing the six week versus the six month. >> Yeah, >> I think it's better to gather more information than do it quickly and we can be

105able to disseminate and talk about it more. So, if you want to look at a three to six month range, I can I can we can set the first date that I get with David >> and then he can tell us here's what a three threemonth timeline would look like, a six-month timeline would look like. >> Okay, sounds good. Great. >> So, that way we're not rushing it. This is the first time we significantly done a strategic plan. He recommends slow he's saying he does he doesn't want to recommend it because he doesn't want to influence board but the more thorough and strategic we are in the process the better. So he says the longer the better. So that way we can make sure we touch all the bases of the expectation of the board

106and the community and and the administration and teachers. >> Okay. So, I'll if we can set a set a date. I can give them the Monday and Wednesdays of the last two weeks of September and see if they're available and then we can go that way and then we can look at what those next three month and a six month. >> Sounds good. Everybody comfortable with that? >> Yeah. I don't have >> No, it's yours on your >> Okay. Please, if you would. >> Okay. Okay. Monday, Wednesday, last two weeks of September and three and six month times. Okay, that'll be done. Thanks. Well, in doing six months, that's what I was looking at. Um cuz normally when I've been involved in strap planning, it's you get through that gives you you and your staff

107time, your board, you decide how how you're going to proceed and then it gives whoever's putting the budget together time to have all those items and because that's, you know, usually things are tied to monetary. So if we do the six-month deal, we start in September, October, November, December. So that would be done by the end of February. I'm not sure what else hangs out there. What does that do to you? >> No, that's plenty of discipline. >> Okay. >> The spring budget will be in April this year. >> Okay. Okay. So, we're good. >> Last week of March, early April March because it's only a 30-day session. >> What was told by Nazwell is they were looking at delaying it to make sure everything >> instead of rushing it, they want to do it

108the last week. That means that's what they're talking about now. You know how it works. Vicky and we should be good either way if we get it done by the end of February, early March. >> Okay. >> All right. Okay. Sounds good. Thank you. Appreciate it. >> Okay. So, next. Do you guys have any uh Amanda, Randa, you all any of y'all have input? Anna, >> I've never been through the process. So, >> talking to the guy, it seems like it's it's going to be extensive. >> Yeah. >> Um >> Yeah. So I think the six month would be better. Okay. There's a lot. I mean just listening to that guy I was like >> yeah that's what they try to do. >> I'd love strategic money. >> Okay. All right. Thank you Curtis and

109folks. All right. Next item. Um oh this one's >> All right. So, I've actually kind of had this in the back of my mind for a few years. Um, especially I think now it's super important. Um, you know, a lot of the the parents and the public had approached us back in April that they wanted more communication information. We're making some great changes. Um, and so I think that, and this is a conversation, and I know Cody's not here to to yay or nay this, but I think that the culture um has to start at the top meeting with the board and and then and then radiate down accordingly. And what I heard um and you know this was voiced at our last board meeting is more participation and buyin from the board. So this

110I I thought about this even more because I've been toying with it for the last few years. I think that it would send a strong message to the administration and the teachers and the parents if the board would be willing to as long as the school had no problem supplying like um hot dogs. Um 99 cattle could do the hamburger. Um but like if the school could do the hot dogs or what have you and maybe like the buns and such if the board would be willing to serve our administration um teachers, parents, students at the end of the and I don't know >> the end of nine weeks. >> It would be second Thursday. So what is it? Yeah, the second Thursday of October >> and and I don't know if it would be

111better to do it like during the parent teacher conferences um that evening or if you know you all tell us if the board is in favor. This is just my idea. I wanted to get the full board, you know, what your thoughts would be and and then take it from there. >> It's a great idea. >> Just my thoughts on the parent teacher conference. they filter in so slowly throughout the day, then that would not be. >> Okay. >> Did I throw that out there? >> Okay. No, that's that's what I wanted to know. >> And we might get PE parents here that don't really ever come and really need to come because there's a free meal. >> Because there's a free meal. >> It is amazing what food. >> It's amazing what >> Yeah.

112So, I would say just >> Yeah. I mean, I don't know. I because I don't we could even st I don't think it's off the table that we couldn't stagger parent teacher conferences if those teach or parents are here and they don't want to come back the next because they live so far out or whatever. I'm sure the teachers would be happy to Yeah, you guys figure that will hurt out. >> The other option we could do >> might show up that never show up if we right. That's true. And usually those are the parents that really need to be here. The ones that come don't really need to be here. That's been our experience. >> We could tie it in with the >> just saying >> Avid CN dual enrollment have that night and

113tie it with literacy night like we do. That could be a great way to get all the high school and elementary parents here and then we could set it up. >> Hopefully it's not raining raining in late September, early October. We do this. Um we could set it up outside between both buildings and make that like a little courtyard and do those things. But we could tie it into something like that because parent teacher conference is is chaotic enough for the teachers on get them away >> where it's a little bit more loose structured where you can work with parents and do that and be out there with that and have some activities associated with it. We can look at our literacy night or math nights that we do with RC9. >> And when is

114that? >> We haven't set's not been here yet. So tomorrow she'll be here tomorrow or next Thursday. set them like away from like all the fairs. I don't know when you're thinking that but that if it's further needs to be like there's there's a small time >> ready to go to national right okay >> yeah no how do you how do you board me >> okay so we want to we want to do it >> will just all right >> you guys I think it's a a good message to Okay. So, we'll plan to do that. Let us know what some dates and we'll go through. >> Okay. >> Next one. Next one is the um policy review uh committee versus board of the whole. >> Okay. I was asked by Joe. Okay. We get

115the we're going to start getting now we're a member of NSBA. We're going to get the monthly policy review. Um he would like to he tries to get a gauge of what districts want. Is the board going to do that at monthly meetings with all the policy revisions that come down because of the process we have to follow or do you want to have a committee do that? I told him we've done it always by committee the whole when policy has been brought up. I've got no problem doing that, but Joe wants to know because he's looking at doing some different things with policy regulations and working if you have a committee versus two person or versus the board. That way you can look at some training like that for staff that could be done.

116If you want to still do committee as a whole, um I'll still get the information on the trainings for that. So, I just wanted to get a sense of of whether we would do policy review kind of like we do audit and finance committee with having two board members reviewing it and bring it forward recommendation or do it completely the board zone out. I don't even know better that way. >> Yes. >> So, so make sure I understand. So it would be broken out where where if we had a committee uh you could do this in more incremental and get more involved in the weeds versus what we've been doing and in >> drinking out of a fire hydrant. >> Yes. >> I I like um the idea of being knowing more what's in those

117policies. That's just me. Um so that's just my opinion. committee versus board instead of us all having to go through it every night committee >> and the whole board would still have to review policies policies >> but you would have new board members be able to know what was in that policy discussions that were had by they be done virtually um and there could be additional trainings to MSBA they can do virtually there sometimes they do specific webinars on on changes and policies that you could the committee attend as opposed to having the old board which would be a meeting. So there's pros and cons to both ways. It's just the preface of the board of whether you want to have two people become the policy to relay it out and then have the discussion

118or if you want the whole board to review it as it goes on. >> So this is a committee to go to a webinar whatever and listen >> or internally as we get those policy updates they come to us. you're going to start getting packets now emailed to you as a board member of the policy recommendation changes NSBA is making. >> Okay. >> So then we decide as a board whether we're going to implement those changes or not implement those changes or we take those changes and we put our own language into those policies to do it. So you want the entire board to be doing that or you want two board members to bring that forward to talk to the board about what the recommendations are. >> But so those two would need to

119know what the policy was. Yeah. in what the >> what the change is and how often do they do this? >> They usually send them out monthly but there's sometimes where they go three months of that if I can tell you as big I can say usually after legislative session the busiest months are March, April, May and June when MSBA is doing all that and then the ones that go into effect the following school year are usually in July. >> July >> and this is a requirement or this is because Joe Gian just asked >> No, it's the MSBA policy review. the board has to review and decide whether up because they're usually the legal changes that are made during the legislative session. So, we make sure our policy is up to date and concurrent

120with law. >> I have a question while you're pondering. Does it have to be Can it be a board member and a staff member? >> No, has to be two board members. >> Two board members. >> Because this is a committee of the board. It's not a committee of the district. the board the board the school or district >> I mean if we're all going to get them anyway they're going to email to you either way >> that's true we're going to get them no matter what >> okay what's pleasure do it as a whole board and then when they come out >> okay >> it's a longer board meetings basically like >> you know just read your email so you know it's time >> usually whe they're sent out within the first seven days

121of the month. >> So the reason for our review though we have no say in their change. There's just adopted or not >> whether you adopt it or not. So that's your saying or you change and amend it. >> So even if they make the change we don't necessarily have to adopt it. >> Exactly. So the ones that we've been doing the readings on the various readings and there's some that we're we're done with and some that are still in progress. U there was going to be a review because there were a few things in a few of them and I don't remember what the numbers were that that I know I brought up. I had some questions and issues on. Has anyone internally uh been reviewing those policies to make sure the cookie cutter

122policies that are brought to us by the state that that there's not anything in there that we want to tweak before we do the final reading and we put them in place? >> We already did the final reading. >> Final is we go through the revision process and Dan Castile is working with us to go through with this. So yeah. >> Okay. So my question, so has anyone internally there were some that we had issues with and and there was going to be that day of reckoning where we're going to be able to to handle those. Is there anybody that has a list of those or that has been going through to get those those particular items so that we can modify and tweak according to this board. Dan Castillo, who is our policy advisor,

123has that list. He has not reached back out to me yet because he's still working on those revisions. >> Okay. >> So, yes, there is a review. So, when we went and did the policies, he was giving those ideas. >> He's going to do his recommendations on what the change would be. Then ultimately, you're going to have to act on it. It's going to be a can be a again this is one of those things where if the board wants to have all that I've got to get with Dan to outline what those changes were and go back through those notes with him so he has that list but he's he's the one person for all 89 districts so I'll see when he can be available to talk about. >> Okay. >> Yeah. So the

124things that we brought up or that we asked as far as our culture here, there is a list of those things in those policies that this school and this school board uh we need to consider modifying uh on our policies. >> Yeah. >> Okay. Okay. All right. And what when will that when will that occur? >> I don't know. I gota get a hold of Dan. He hasn't responded back. So, I will have to get a hold. Like I said, he's one guy for 89 districts. So, I'll try to get a hold of him and see what he can do. >> Okay. Okay. All right. Very good. You got You all have any more questions on that? Are you all good? Okay. All right. Okay. Uh last item we have here before executive session. Uh

125is there anything else that anybody wants to bring up? >> Um I do. I have we done anything about the bus route for Melvin Johnson and the grandkids getting so they're being picked up and taken or whatever it is. >> Yeah, they're um I finally got um written consent uh this afternoon, so in the morning >> cuz he's been called. Well, yeah, we just had and I've been trying to reach out to um the parent, >> right, >> and hadn't been successful with that and then Okay, she finally started contacting us and we were able to get that going. >> All right, that was good. Thanks. >> Anybody else? >> Okay. >> Is there Does anyone else have anything else they want to bring us? You want to discuss? Okay. Anybody online? I think we

126only have Casey. Okay. All right. Okay. Um, next item is uh we're going into executive session.