CPS Regular Board Meeting July 9, 2025

001I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. I the flag of the state of New Mexico, the sea of symbol of a perfect friendship among united cultures. Oh well, Mr. Nicholas, I guess we will listen to your presentation. Oh, wait. Um, you want to give us a prayer, Amanda? >> Put me on that. Sorry. >> Gracious Father, we thank you for this day. We thank you for the moisture you sent. We thank you for the opportunity to gather together to do the business of the school. Lord, we pray that you would lead us and guide us in all that we do in every task and decision that is made within this room

002and within this meeting. This we ask and the name of Jesus. Amen. >> All right. Now, Nicholas Nicholas Kain wouldn't cage and then you might be that you might be richer than you are from. >> I didn't he bankrupt a couple times. >> Good call, Kyle. Excellent call. You might be on the beach. [Laughter] >> Golly, you probably had a good day today. >> Yes, sir. It's all yours. Enlighten us. >> Finance district municipal bond. Sometimes um superintendent asked me to come here tonight to give a brief update on their economy capacity and what the current PSMA PSC waveries are then some significant changes since I was here a couple months ago. The state has changed the qualification criteria and what you get at certain mill levies. Um based on the size of your school

003district and a possible mill over $7, you could potentially qualify for full funding of a new school. >> You could potentially qualify for funding of a new school at seven mills compared to 10 mills. Um, so that would be a pretty substantial tax difference for the residents, at least a couple hundred dollars a year. And we'll get to it in a couple minutes, but it looks like it might even be possible to have the following do without a tax increase based off the current rates that we're seeing for the school. Um, so if we look at page three, that will show you what the assess valuations are here in the community. Um we look at all the taxable property and that is how we figure out what the school district is allowed to bond towards.

004It's 6% of the total valuation. Um right now for 2024 the final valuation we got was 70 million 70.2 million. Um we did get preliminary earlier today and that showing $100,000. Not quite as much of a growth as we have in the past. >> Here, give him that. Not quite as big of a growth as we calculated and seen in some of the past years where you have seven or eight% looks like it'll be relatively flat for 2025. um that is going to cause it looks like the tax go bond that's outstanding just given the amount of debt that's there for 2026 and so if there was any bond election that means there would be no increase in the taxes to fund it um you'll see the drop off in debt services we go further

005on but the school district has a total bonding capacity of $4.2 million you have a little under a million dollars outstanding right now that leaves you with about 3 $2 million of bonding capacity and then downside you can see how it goes up is the district pays off your debt. Um the state has removed the bonding capacity requirement so you don't have to be% you just have to show effort on your part if the district is trying to fund a new school. Um from there certain tax rates they will give you the proper criteria to meet everything. Um, so if you skip to the next page, you can see it's tax rate for 2024 with a total of just under $6 of 5.94. And then to qualify for waiverss for school districts, the tax rate

006has to be at $7. Um, it is $33 a year for a one mil increase on a $100,000 property. Um so that is you know about the average that residents would see is somewhere in that $30 to $45 range. Anyone with agriculture ranch land is all taxed at different numbers toward the back of the presation. Um next page is just showing the current debt that's outstanding and what the maturity is. As you can see in 2026, very pretty large payment compared to 2025 and 2027. So that is what is going to cause that slight increases in the mill levy just because there wasn't as much growth as we've seen. That could obviously change between now and the year. We just got the initial ones. It can change a lot from what they are today. Um

007but if they remain flat, it looks like there would be a modesty increase to help fund that difference that's showing there. Um you can skip through things like >> how come from that payment on the in the 26 is so high >> that was structured based on bonds originally and assuming there was going to be some more growth trying because we have a little more certainty in the early years compared to five or 10 years out um because we have seen seven or eight% growth we thought there'd be at least 3 to 5% growth. I can go back and look to see what the exact projection was. But if it's have that um we also try to structure it with a defining debt schedule and that way if there is grow there'll be a lower

008tax burden or if there's more needs in the community you have the ability to layer on get bonds. >> We'll take samples for just a second. Sorry. >> Can we No, you're good. Can we do a little um 101 on so whenever say a bond is passed can you walk me through the simple generalities of the mechanics of what happens? So, so a levy goes up. Um, say that this school, not saying we're going to do this, but say a 100,000. Okay. Walk me through, if you will, like what exactly happens in all the different places when that occurs. >> Um, >> sorry, did I get ahead of you? >> No. I should have started talking about new. Um, so if you go to that kind of first bonding capacity, that's what we want to

009look at first. If you get up to $100,000 or hundred billion dollars in Turkey, um, from there, we then have a conversation. We talk to the school of needs. There's a rule of 100 IRS rules on how quickly you spend that money and making sure you get it out the door within usually three years from the time you issue the bond. Um, so you want to make sure you have those projects to go ahead and fund it. You don't want to just bond but bond because you can do it from there. The school board because you guys are the authorizing entity have to decide that there is a necessity for it. You are not the ones who are actually implementing the bond and you do not get final say even if you wanted to. You

010simply pose that choice to all the residents and then from there they have the ability to vote yes or no. So it's good to have some sort of town hall meeting or at least have more meetings like this where people can listen in ask any questions. the school district and tell everyone what the projects are and what they're hoping to fund. From there, we go to the election in November. If the election is successful, there's about a 30-day wait period from the election results to get certified. Um, that puts us right into the holiday season when it gets a little hard to get a hold of everybody we need for selling a bond. Um, you also want to look at some of the market timing for it. So, we usually wait until at least January

011to start actually selling the bonds. And then it takes anywhere from two and a half to five months to actually sell the bonds. Um that depends if we're going to the New Mexico Finance Authority or going through a public public market sale where we have some rating calls and other due diligence factors that go into it. Um we want to try and sell bonds usually by August of the following year because that's when we set tax rates and voters have approved it. that they want to see some sort of results for what they're paying for. Um, and then from there it's up to you. While you get the money, you can spend it as quickly as you want. >> Sorry, at the time that you sell the bonds is when we get the proceeds or

012or >> access money and so we get that face value of those bonds. If it's sold to the finance authority or through a public market sale, there are legal fees, steals fee. So the cost of issuance that will come out of the total proceeds, not from any of your operating funds. If we go to the finance authority, there's not a bond premium. So we just issue whatever amount you guys are authorized to issue. If we go to a public market because there is some demand right now. We can have a premium for the bonds which means the investors are paying a little bit over what you're allowed to issue that only issue more than the cost of issuance. Um so that means you could end up having a full project fund of what the voters

013approved. So there's some benefits to going to the finance authority. They have a lower interest rate but they'll hold the money and you have a draw schedule with them. If you go to a public market sale, you might be able to get some of that flexibility to have all the money up front and have the cost of issuance paid. >> And we get the money from the county as a deposit once a month. >> Then if you didn't have the money all at once at closing because it was a public market sale, um goes to, you know, whatever bank you want. Usually it goes to Bank of Albuquerque. They're a trustee. Um and you still have access to the money. like >> so where I was getting confused and and my apologies is the debt

014service that is so like on page five. So based on what you just shared, link this to um so so someone has acquired the bonds that that are public passes. You are able to sell them say by August we get that value. Um the full value I'm assuming goes to the county and they release it per month. And then what how does this come in? This is where what always confuses me. >> The full value wouldn't even go to the county. paper that's writing closing and so it would be like I said finance authority you can just call them up then send them your invoices from contractors and they'll pay the bill directly um if you want to be that middle person paying invoices the district can certainly do that you'll have the money and

015then you just have to tell or whoever it is what it's for and do the drawings that way um but if you want to skip ahead to page nine maybe I think it'll answer your question fund is approved that less projective control that based off of the current debt schedule that the district has over here on the left hand side. You can see it's 237,000 this year and 350,000 next year and then 109,000. So you have we'll call it $240,000 difference right there between those two. That's where you have the ability to layer on new debt because of that finding debt schedule that was spread out in the beginning. And you can add in, you know, $5 and see a pretty big decrease. You can add in close to that $240,000 maximum to maintain the

016current tax rate. Um, and so the goal is to balance your need with what the tax rate is going to be and what we think the growth is based off of the current state criteria. um they give out waiverss at seven mills and 10 mills. You can see that total on the right hand side. Um the bigger school districts have to be at 10 mills. If you have under I think it's 1500 students, then you can qualify at seven. Um so we would want to try and maintain that seven. We're trying to maintain seven and a quarter, seven and a half over that fouryear period the state requires just in case the growth does come back. You can see we dropped off the growth on the left hand side to zero. That even more based

017off the initial values we saw for 2025. Um so that $230,000 in year one might end up being $220,000 in 12 months from now when we actually go to sell the bonds. But we have the ability if a bond was passed to structure it tax rates are let's have the final 2025 values by the time election takes place and then refine that schedule to get close to that seven and balance it >> but if we do this this is just bond but we also our SB9's up for renewal this year too are right >> that what I want to touch on as well um and that is completely separate from a geo bond I talk about it if you'd like me to address it. There's a lot about it expiring 25 g you guys substantial

018operating dollars through the local tax dollars that are raised but also the state gives you matching dollars. We do recommend you go ask voters to renew that nine. It's something that I think 98% of our school districts here in New Mexico use to help maintain their facilities. um the money you get for per pupil dollar barely cover salaries and other things. FBI help fixes some of your ongoing maintenance needs. So probably doesn't even all of that. So that is something that you want to ask voters to renew or can ask voters to renew years. Your tax rate is coming up in 2025. So it would not be an new tax. to just be an extension of that current SB9 rate again. >> And what's the process of removing enough? Is that something we have to

019make sure gets on the the ballot or is that something that automatically get action? So if every you know at the end of the presentation we'll see if you guys want us to come back next month and have the resolutions for the SP9 mil levy and the bond resolution. There are two separate action items, two separate things on the ballot. Um we can have them both in November on the general election and that the district more money. Um the SP9 can't necessarily wait on you might not have the money next year if there's not renewed um just because it wouldn't be in place. >> Thank you. So you can't wake up the current that's what changed the requirements from $10 and seven previously it's the state would only pay for 50% of the project. For

020you guys having a $3 million bonding capacity, that means you get a four or $5 million project in total. Now, based off of waiver option two at the very bottom, the state does give out a full funding waiver if you qualify and go through all the PSFA PSC process um to where you can contribute your funding capacity of the maximum amount that you have available and then from there to fund the rest of the project. um our projection that I just show you election was successful was based off of $2.5 million again we don't push the bonding capacity if we don't need to and this agency just seems to see a good fake effort um so $2.5 million gets you far enough over that seven where we think it qualifies as a good fake effort

021on your part and then page 11 shows you what we like qualified for with that $2.5 million um you can end up And there is a small echo. I apologize. It says local contribution of three and a half. It is local contribution of two local contribution of 2 and 12 million on the very very bottom line next to the funding. So the district was put 2.5 million the remaining cost of the new school. The combined school ranked I think 86 on the list this year which means if you qualify for that priority standards based funding right now it's a top 100 schools can qualify for those waiverss and then the school district would put there school right now which means $2.5 million probably towards planning and design and cover other half planning and design. And

022again, one thing that you see here, it shows an estimated monthly increase of one and a half, you know, being a $4 a month increase, $50 a year. Um, that is likely to take place over the next 18 months and probably has already been seen in the past six months just based off of the current values not being. Um, so if there is bond election in communication with residents, it looks like you'd be able to have this selection and qualify for the funding without the tax increase. We tried to fund it. Um, I think it was 7.6 is what it looks like it'll be next year. And then the projections are at 7.4 next year. So we'll try and bring it down rather than maintain rate if we can. >> So I have another question

023where it says the series 26 spring cells page 9. Correct. And then and then down below on that first it says fall election. Um, so Rich, we're saying that we want to do a 2.5 um bond um transaction in the in November of this year or next year in the spring >> the election. So it would be a $2.5 million total. What's our recommendation? You know, you got over the $7 where you pay that over the seven and then actually have money to give the local contribution that $2.5 million is based off your volume capacity being about $3.5 million when we actually go to sell the bonds. And then if the election in November is successful, um it again depends on how quickly you need money because if you don't have a planning and designer

024contractor lined up in March to spend money, we don't want to necessarily spend it because or issue the bonds because that then starts to apply. We can wait six months, a year longer if we need to. will likely wait until March to issue the bonds which means you guys would have your money in June or July right around the time that if you guys are ahead of it and have ready to go in March we can absolutely a parallel process to this we go through PSFA we have to go through the application process like the programs um so we would have to submit the application and there is some pros and cons. If we go before we're fully bonded or after we're fully bonded. So, if we pass a levy in November, we could go

025in November or October to present that letter of application like we did for the teacher housing program and let them know this is pending patches of our bond. And it means we have to go back a second time once it's passed, present the proposal. So, Nick and I talked a little bit about it. probably better for us to do it and we apply in January to look at the new building at that point in time because we are being met the financial obligations so there's less obstacles or questions from the committee is going forward and then that's when we can tell them when they're planning they can issue us the award letter once we're fully bonded and then we can start the process of planning and design at that point in time and then we

026can work with PSFA like a lot of other districts done the planning this thing finish going and they cover the initial part and we kick the cars in when we have the money available whenever we sell the bonds. So if they're pay a 50/50 split more than likely I mean there's been 6040s that have been approved by the committee but most of you look at this is a 50/50 proposition the state will fund the money and then we do the follow-up match with the planning and design phase at the beginning of it. So that's would be part of our application would be discussed before we before the project's approved and then like we have to do with all the documents for the T trials and like that that would be outlined in the actual formal

027project documents PSFA and that page. So at the same time as we're going through the bond we have to work with PSFA to submit our application get approved and get the state match going forward as well. that is trying to meet those criteria. We might actually be able to speed it up a couple months based off of what the initial 2025 values are. You might meet the requirements with your existing already and then issued kind of those waiverss. um as early as December, you might have to wait until you know you actually superintendent, but you're ready at least the front of their list and they presentation and then your local shares 47% say you pay 53% of it right now. Um so if you have a project that's a million dollars, you'll put forward $500,000

028and you'll do that until your $2.5 million is exhausted. At that point, those waiverss would kick in and the state would cover the remaining. >> So that sir, >> so if you um did do a bond election for $2 and half million, you did end up qualifying for the waiverss. The district's local share is 47% right now. So you'll put forward 47% of any project costs until that total $2.5 million is exhausted. So on a million-doll project, you'll put forward, you know, $470,000. And you'll just keep doing that, you know, five or six times until all your money's gone. If the initial planning and design cost is $5 million, that's what happened for some of our other clients recently. You would end up exhausting your local share and beginning just on paying and design. >>

029And if I understand correctly that we could go out for a bond with no increase to taxes, >> and we could still do what we need to do. >> That is correct. >> Yes. Is that your recommendation? >> That would be our recommendation. Yes, last time I was here, you had to bind basically your entire capacity, get to the $10 threshold to qualify for the full funding waiver. That is no longer needed. You can do it at $7. And that's what we would recommend. That leaves you funding capacity when school is actually finished, whether it's education technology bond to help finish school. The state does a good job with their shareholding, but they don't help everything. going to help finish some light facilities and things like that help with all the upgrade on the inside

030for. So having that drop off and not using your whole capacity school two and a half million try and maintain the $7 threshold and then you would based off of the current games qualify for school. Does >> that make Robbie happy? >> Long as taxes don't go up. >> That's what he just said. changed a lot. >> That's how >> Yeah. Well, yeah. The legislature did do us a favor there. You know, they the small school district changing the minimums and then >> Yeah. Get a $40 million school for $2.5 million. >> A very rare opportunity. The wipers are in place through 2027 right now. Um, we'll see if that changes again or not, but they right now they open up the wafer pool twice a year and everybody on the top 100 is looking

031at it right now because maybe not everybody, but a lot of schools are looking at it and it's an interesting option. There's no action needed after my presentation. um help the superintendent will be back in August if you'd like to have the election resolutions for the bill and the bond and again that's not you guys implementing either just putting it on the November ballot residents that say yes or too >> and what are they they're just saying yes to to keep the one that we have in place going >> yes that's how the ballot l is putting it you know continuing the 9 from 2026 to >> um and then the bond. One will ask them, "Can the public school district public school district issue $2.5 million general obligation bond to fund?" And it'll list

032out new buildings and preparing buildings. It'll list out the PSC applications. It gives quite a bit of detail so people know what it is. I don't think they'll hear anything from you guys before that November election. >> I have to file it with the clerk by August 26. So, we'd have to act on August board meeting. >> Yeah. So, I'd have to I have to personally go deliver it to the county clerk on the 26th to have that happen. So, um yeah, the day before. Yes. 25th. So, to make sure he gets his state on the 25th. Thanks, Nick. >> Yeah. >> So, yeah, we'll get it on the on the Monday before the Tuesday. So, that's what we'll do. So, we get it down there filed and then once that happens and Carlos is

033supposed to be here and unfortunately I can't get a hold of him so I don't know but he was going to talk about the renewal of the SP9 because it'll be renewal language in there so it's not a tax increase it's just maintaining the current level of the funding that's in SP9 where the increase will come will be the 2.5 million and you'll have the general obligation bond and I've Carlos has already started working on it the attorney for our bonding target um to get that language together he's going to share some draft as legal death and be here in August to present. See if there's any questions and changes have to change it again to me then I can deliver it to the county floor. >> Thank you very much. >> Thank you all.

034We'll see you. >> All right. Be careful. >> Be safe. >> Put your feet when your feet across the ground. Fantastic. >> Thanks, Nick. >> That was a breath of fresh air. >> Yeah, >> I knew that those waiverss and stuff were all there, but didn't know that it was going to be >> said 86. His presentation said 89th. Um, with all the disasters we have going, will it could it even go up higher our ranking? >> If we want to go through the process DFA to do it >> 86. >> We could. >> He said 86. >> Yeah, we're 86 right now on the >> Wow. We've gone up three spots since July 1. >> Okay. >> Because other districts drop because projects drop off the list and we move up. >> So those

035that have been awarded come off the list. effect of July 1. So that's why we moved up to 86. There were three projects in front of us that went on. So we could conceivably do it, but after talking with our person at PSFA, we're in the top 100 standards base. And if we go with the bond fully, PSC has to act on us because we're in the top 100. and see there is there is a benefit to do it because there could be some emergency funding streams that may pop up through the project that we could do but that's only for like the top 25 to 30. I'm not sure we get all the way there, but we could go through that assessment if we wanted to, but after talking with our contacts at PSFA

036when we were doing this process going through another complete building eval, we would have to pay for because they've already done it for us to get to where we're at. we would have to pay for it and do another master facility plan which may not be to our benefit right now because it's already all the major issues outlined in there and the water and sewer issues that have popped up was in that report knowing that there could be issues and all we had to do is report PSFA so there would be way I'm not sure we get all the way up there might get to 40 but they'll get that close in field this game but Yeah. So that would be the decision to go forward and I think Carlos can go into that next

037month too with the process with us maintaining that flat rate and without increasing it. That increase is is not as significant as what it could have been. 33 to 50 bucks has been about the average across the state for rural districts. Okay. Moving right along. The agenda is okay. Minutes from the June regular meeting. approve. >> Yeah, I know. I don't even have to sign. What the heck? Is it summer time or something? >> I second. >> Motion been made and seconded to approve the June regular meeting. All those in favor say I. >> I. >> We don't have to take a roll call this time. All those post. Okay. Hey, payroll and bills. >> So, K12, we're done. >> Done. >> You still have all your hair or are you still slowly losing? >>

038Slowly losing it still. >> So, these are the last bills. >> Yes. >> Or they got to bill us again. >> That's the hits. >> I saw one of my questions. I saw two. >> Yes. So, they paid a bill at the end of the month. So, May was what we paid in June. No, we said we've got to have your bill to close out the fiscal year to pay off June. So, we asked them because I highlighted them, too. >> Right. So, Dryfly Enterprises, what is that? I think I've >> That's right. I already asked that. >> Well, and they were something else. >> Then they got so >> they're done. They we're having a close out meeting with them once we get the drive which should be tomorrow. Um we're scheduling the exit

039meeting with them next week. So we should have that the project done for personnel and student records alone and then we'll look and do it. No. So we have all the first phase done. The 80,000 documents we sent them for student records personnel and >> past student records and past student records. >> We didn't send current students. >> We didn't send any current student records. So that's the next phase. >> So then every year do they do you send them like this year's like 2024's records there is a maintenance fee we can enter to them that's relatively that's what we'll talk about the exit conference to know what it is because based on the size and volume >> the maintenance of ours is not going to be that costly going no >> we're going to

040be fortunate enough because the big cost is going to be upfront to putting electronically and then the maintenance fees are not going to be that that high. So that's the process they go through and they exit with the first one with the first phase. So >> I'll have more next month. >> Vicki, I have a couple more questions. >> Sure. >> Um on our outstanding checklisting, how can we be a direct voucher posting that's outstanding? >> I asked that same we did not enter that. Um, and I have detected well actually these that are on the >> Let me take a look at the one that you're looking at. I sent a list of things. One being why isn't the bank statement reconciled? Why did you check that? I told >> we went through that

041whole state and I list and I I specifically told them anything last fiscal year. Yes. This year we're going to go one by one. May absolutely not. And they did it. The one guy did it anyways. And part of the problem is they're all in so many different areas. They don't communicate well with each other. >> Yeah. >> So I'm trying I think it's going to end up landing on me, but I asked them multiple times to fix it. It was his job to fix it, not ours. Um but as of today, they had not fixed. I wouldn't check. So we still have one for Bailey connect that's from 2020 and it's an issue and I have got to elevate that to visions um because there just so you know there's we actually did issue

042a check to her for that exact amount. That one shows in the system is not printed but I can't I can't void it. I can't delete it. I can't there's a glitch somewhere that's not allowing me to to get rid of that 11520. Um, so I have to elevate I have to put in a request to to look for it. And then I did want to ask um, you know, law requires the board to participate in a monthly finance or quarter finance committee meeting and I would like you guys to consider doing that moving forward. Not tonight of course, but think about up to two board members being on that. Um, I can look at the law. I think it can be two board members. Um, and I want to reinstitute a finance committee here,

043uh, because the law says so, but also I think we can also ask a lot of the more detailed questions and we don't have to spend as much time in a board meeting necessarily. Um, so I'll let you guys consider that and think about that for next month maybe to nominate a couple of folks. >> You better show up next month. That's how Robbie got to be secretary. >> Okay, Alita, >> my question because I was hoping that you wouldn't inherit a mix. Yeah, we are very grateful to have you and um you're probably already way ahead of me, but I'm assuming there's documentation and so nothing comes back on you, right? I mean, it's on all of us. We got to have See, I'm not trying to say I have to have that information,

044but just to have everything documented. So, in the situation where it does, we kind of know where what kind of the story. So just to give you peace of mind. >> Yes. Yes. I've been and I every time I request something I put it in writing so that I have access because and and when I disagree I I believe there's been um I've disagreed with them a few times on some things and it just been writing. So >> Okay. >> Very good. We are probably going to have an audit finding on on teacher because there's budget lines that are in the hole that they were supposed to clean up >> in ops too. >> Yeah. In operation there were um a few of the um objects that didn't get cleaned up. >> Yeah. Yeah. Yeah.

045Saw that. >> And this is the normal exit strategy for K12. It's happened to three other districts I've talked to that had contract. >> There's been no handle. I just drop everything's ours, >> you know. Did this get done? No. Okay, let me get that done. Or >> I mean, but are those going to be audit findings that just going to be slap on the hand? >> No, we deadline. Yeah. >> What I am concerned about potentially as an audit finding could be the pay bills not rolling right. Yeah. >> Because of the way there's been so many multiple hands. I'm re-evaluating the general ledger to see, have I missed anything? Um uh there's that's the only thing that I think I'm worried about um in terms of the finding. Um I feel confident that

046um we've paid all our mixing on time. All our ERV's been on time. Our payrolls have been on time. Everything's been on time even starting July 1. Um so I I don't think there'll be anything significant. It'll be more you didn't account for this properly and it didn't roll forward or you didn't >> well and all we all know I mean that it might be coming so it's not like it's gonna be a surprise action plan and we've already consulted with our attorneys on how to address that with the transition and the lack of cooperation they've had and the good news is is K12 will still be responsible to be an audit finding against them and the district. >> So that's what it is because we have the contracts and everything they were responsible says

047in the contract terms and we've already consulted with our attorneys of how to address this in the future for that. They will help us draft the corrective action plan to address K12 inconsistency. >> They report to K12. >> What's the consequences? >> That's an interesting concept. You're supposed to report to the auditor's office and if we have enough of us that report to the state >> Yeah. that they can ice >> you know because we were pretty happy with the >> was great and then all they left and then we've had three different business managers in a year >> and I kept and I think if we' have just had Gavin the whole time it would have been fine we would have been okay but we >> he was in charge of people but he

048and now he's not even there. >> No. >> Yeah. So good. >> We have to go out for an auditor this year, too. >> Yeah, we got to be going out one day. >> Firms that you like or want or >> Well, there's a list of >> Right. Exactly. But they'll if hopefully they'll respond. They have to respond to them. >> Right. Exactly. But you have to send things you know one because we finally got official notification from the auditor yesterday that we had to have an audit which supposed to go after March. So Beth Beth finally got to us. So I've got the RFP ready and we've got to send it out. I got to do all the process for that. Get it and then get it posted. Then we can send it out.

049So it'll go out Monday as So it's going to be a quick turnaround on the order. It's going to be a 14-day procurement contract through CS. We can we can contract through an auditor through CS that's willing to do it. But there has not been a district yet that has not gone without an auditor. when you're send it out. >> Why would they do that? Just >> Well, I mean, sorry. I'm just curious why they wouldn't if you have material findings or they know you're were following K12, they may not want to do it. >> All right. Anything else? Kyle, Bobby, >> I need a motion. >> Okay. a motion to I I say let's approve payroll and bill. Sorry, I'm still worried about the other question, not my board member. Sorry. >> Motion been

050made seconded to uh approve payroll and bills. All those in favor? All those opposed? All right. Budget adjustment request. Any none there will be trust me. >> Oh yeah. But >> it was um this is the one uh that was pre-approved back in April or May as a blanket for I think it was May. Um it was the only one that was done. I said we would bring it back to you so you see it, but I'm not asking for any additional approval just so that you are aware of it. I am expecting to do quite a few maintenance over the next several months. budgets are not in the right spaces and um in talking uh with uh Curtis today today or yesterday um applications that were done by the school weren't taken into consideration

051on some of the the budgets that were developed and submitted in OBMS. So there's going to be a lot of cleaning up I think with the budgets that are going to have to happen over the next months. >> But it's low priority while we're getting the new year all set up. >> Yeah. Yeah, >> thank you for that. >> All right, principal, >> you don't have a written report because that was unclear >> of who who reported this and technically we've both been off contract for also been uh the case. But um as far as I I'm concerned, I I stepped in partially the week that everybody was on vacation because it was our huge water project. So, I came and helped open up doors and those kind of things. Did not oversee the project

052cuz I don't know what I'm doing. So, I'll be full honest and disclosure there, but we got them in and did what they needed to. Uh, safety plan's been submitted and approved. Literacy plan's been submitted and approved. Um, so that's when you say safety plan, our district safety plan. >> Our district safety plan. >> We did it every three years. two or three years >> and we were um I think we were actually overdue. Yeah. But we submitted our worked pretty closely with whoever was reviewing ours. We had some things that we needed to change and adjust. We got those >> and nothing to do with our fence. And that's just general that's like our our plan of what are we going to do to be safe in certain instances and what are we >>

053where can we find that? Uh, >> you don't because we don't want it out public. If you want to request it, you can sit down and read it with me or Amanda or Randa because we do not put it out on the web to allow people to have access to it to figure out how to enter our camp. >> And all our numbers are in powers school. Everything came >> Yeah. >> rolled over today. >> And then we rolled P school to the new school year today. We spend our school this week. So everything seems all of our data is good. We were verified on everything. So >> good. >> So next month it's your turn. >> So are we going to be ready with all these folds in the floor and stuff? >> We

054should be. >> We fixed the one in the elementary. It is done. This one uh we ran out of today. So we've got some more adhesive on the way and then that one will be finished. Um, I don't see any other areas that we've got gaping holes that we need. >> We had some tiles because of the project up there and and like that that we have to adjust in the auditorium and the sink that was caused by the water leak could have been level 6 ft. Um, it missed the lower part of the foundation by a foot. We could have been below and could had really problems, but luckily they were doing it and when TLC went in, they leveled it. Um, unfortunately a lot of that dirt had washed out and they're not

055recommending us to put additional dirt in underneath right now if we're looking at going for a new building. Everything else they think we can last and they they went from a 5 and a/4 line to the connect to the meter and it's a 4 inch line now connecting into the rest of the system with a valve going out. So the entire water the entire water line has been changed. We can now shut it off at the meter, which was an issue, but we still have other turnoff valve issues. Um because we we have two lines to this building. They shut off the meter. They still run this. It's supposed to be a master shut off. So, they've done some tracing and everything else. It's enough for us. Luckily, we did the toilets down here first,

056but they did fix the issue up at the auditorium and rock building that when we go to replace the toilets up there, they can shut off that part of campus. But the issue is it shuts off the cafeteria too. So we have to delay that project. Um they were going to come in on the 31st or the week of the week of the 28th. I was not comfortable with them doing that the week before school because the last project took two weeks and we're not starting the first week with it. So I've got TLC on watch. We're going to look at a time where they can come in and do do that because it involves the gym um toilets and the auditorium toilets. So, we're going to wait and do that to make sure we

057have a two week span. So, it's not likely to happen. We have water. We have water. Yes. >> Toilets are working. >> Could they come get the portables? >> Yes. I did advise Corona Day planning committee that they may want to bring in a few extras because they're wanting to use the auditorium for like a food court area with some food trucks parked out in the parking lots. Um, so I did advise the Corona Days planning committee to possibly bring in foodies just to be safe so that you don't have a million people hitting those toilets and causing issues. Um, that that might be beneficial. So >> there'll be a million people here. >> There's always >> Okay. How are we going to do this public comment? Is she Can we get her on the

058>> Yeah, she can speak as long as she activates her. >> So I just to make sure we move on. I'm sorry. Um Mr. President. So um so you're the the principal and so now what's your title? director of curriculum and instruction and community and student outreach. Is there an acronym for that? Totally awesome. >> I got from hers, executive director of talent management. So I was like, hey, we should change some assistant principal administrative responsibilities evaluation some student discipline. So um Brandon's going to take over the K12 principal everything responsible for that and evaluation and those two will help do teacher evaluations and Becky Pounds who's coming in as math will also be certified as a teacher evaluator because she's going to work with some of our CTE staff and like that because of

059her background. So >> also dual credit >> help us dual credit like that as well. part of like part of my new role is working with DEN on uh like I helped with the development of our PD day and finding community members and other things that would tie it more closely to our area. >> And she's going to be working with the research base three 3 through six egg academy um helping those teachers and helping them get curriculum. She also will oversee all curriculum activities, purchase of textbooks and everything else and also work on the website which Nicole has responsibil talked about it officially yet. Um we talked about a little bit with the shift. So um that's where it's at with the respon but she will still have some assistant principal responsibilities as part

060of her duties as well as teaching. >> Do you have a junior high schedule yet? >> I guess >> we have we'll talk about that in discussion. Yeah, we have well it's contingent on us hiring the last two teachers this week. We're working on >> with the assistant principal. I just want to make sure if I get approached by one as a school board member like who's as far as like who's over the teachers, who's over the the staff, who's over the >> Curtis, you're over like and and the office staff, and then the principal is direct report for the teachers. >> Yeah. And then the assistant principal is >> I would say if it's more schedule and curriculum based on a more tactical that helps me. Okay. >> Okay. Excellent. Well, congratulations too both

061of you. >> Yes. >> Totally awesome and principal. We have to get her a new name plate. >> All right. public comment >> to speak and address the board now if you will unmute. >> Okay. Can you hear me? Okay. >> Yes, ma'am. >> Okay. Um, so I I guess um I'm a little confused. I've heard conflicting information as far as is there a plan to combine grades of sixth, seventh, and eighth and for that to all be with uh Miss Kluff? That's what I have heard. I just want to get a a a direct answer from you guys if that is the possibility, if that's what's going on. Yeah, ma'am. So that we're we're looking at a middle school model and we'll talk a little bit more about this in our discussion items. Um

062so with six, the class sizes were >> Sorry, >> you're good. Uh so the classes were too large in third, fourth, fifth and sixth to combine anybody in that space where we normally have combined classes in the past. So our concept and idea was to create a middle school type model with more sixth seventh. They will be combined for some things but not for the majority of the day. Like they may attend a class together as a sixth seventh group. They might do science together as a sixth, seventh group. Uh, but for the majority of the day, they will be in separate classrooms and they will rotate just like a high school schedule would through math and ELA and an elective and science and social studies and some different things. Now that may mean that

063the same teacher teaches ELA and social studies or math and science, but that does not put them in a combined 67th with the same teacher all day in that that kind of self-contained classroom like it is in the elementary. Does that help and answer your question? >> 100%. Thank you so much. I appreciate it. Thank you. else. Anybody else can unmute and talk now? Okay, you want to talk to us? >> Heck no. I'm eating. >> Thank you, Casey. Thank you for telling us. I know we're hungry now. Okay. All right. There's nothing else. Miss, you know anything? Okay. Public comment. All right. Action item. Approval. Approval of delegation of board responsibility for uh year 25264 business manager to approve bars and adjustments in the absence of a regular meeting and board of the board.

064>> Make a suggestion here. Can we do each one as a separate item? >> You're supposed to. >> Okay. >> They're not listed that way on here. >> They have A, B, and C, but they're all >> under one action item. >> I would like to see >> Yes. >> an item, B is an item, and C as an item. >> That's fine. We did that last year. >> Anybody was listed on last year's board agenda one individual. >> So, this business manager approved the bars and adjustments in the absence of a regular board meeting. Didn't we have something like that? >> Yeah, we ended up having to do something. >> And did that >> ISO move? >> Okay. >> What we what we did uh years ago, correct me if I'm wrong, is we

065we didn't want to hold things up. So, we wanted to give that equity to the business manager, the superintendent, as long as the superintendent initialed the bottom of those before they were done and then bring them to a future board meeting just to make us aware. That's what we did last time, I believe. >> Yeah. >> Sorry. >> Yeah. >> All right. I have a motion. Motion been made and seconded to approve the business manager to approve bars and adjustments in the absence of a regular meeting of the board. All those in favor? All those opposed? All right. Authorization for superintendent to approve out of state travel request that needs approval per statute in absence of a regular meeting of board not to exceed 5,000 in total cost including room board, meals, transportation, and registration.

066Is this on the books already? Yeah, we got it last year, but it's an annual you have to do because we just did the MSBA policy, too. So, we have to do it annually. >> So, maybe discussion. >> Okay. Yeah. What was the bill? >> Um, and does it still meet the criteria of what this the purposes is trying to attain if as long as it's budgeted as long as it's been in it's in the budget and the board is aware of it. >> Yeah. Or is this something outside of the budget? >> No, that's actually budget for professional development. We have a separate line item for that. But we do not categorize this professional development by an activity or thing. It's our lot lot budget. And we also use some title two funds to

067help with PD as well. And then we use some construction money that comes from the state that's dedicated in title and other forms. But haven't we in the past you've brought it to us for anyway? Right. >> Yeah. Both of our out of state that will exceed $5,000. We haven't had one yet that hasn't exceeded five. I just I can't see this happening. I just can't I mean I think I'm not comfortable doing it. It's all I'm saying. The only example I could think of is uh we we want to take teachers to back to Rosco, the high school teachers to be able to see some of that in action. Um if they call and say, "Hey, this would be prime time for teachers to see this. We're doing this." And that's usually probably what

068a two-day trip. >> Yeah, it's a two-day trip. Usually a day and a half, but you leave on a Wednesday night, you're back on a Sunday. So, >> that makes to give you like a concrete example to visualize um something that would be out of state that would pay less than 5,000. >> Is there any way that they can still bring it to us and it gets done without him? board meeting. >> Most of the time we know well in advance of the outstate travels like with Abid and like that Imagine emergency trip planning for PD. >> No, I just to me that would be like that's truly the only saying they're doing some kind of big project. Someone have a motion. >> Well, with lack a motion, it's going to die in committee. All

069right. Authorization of superintendent to act as a delegate role of chief procurement officer to another employee. I actually think this is a good idea, but I really think that Randa War Amanda need to go take the chief procurement officer training or Vicki. Somebody needs to somebody else and you've already done it, right? So what's our reasoning on this? You have another person here. Yeah, >> cuz I was had it and I was back two people here. So >> right now we only had one because we didn't have a procurement. I was it. >> Yeah, he had to >> I had to do it for state law last year, but they recommend we have two. >> So they >> Okay. So I will have to send it to them. But the problem is she's a contract

070service and then we have to have so I'm going to have somebody else internally to do it which is why we would delegate it out. So I'd have to do my discretion have them go through the training and that training is not going to have till February. So I have to be procurement until February. >> Okay. I see. >> You see what's happening? Because we didn't have anybody last year and you need it. >> Really? >> And I did we had a contract to RC9 to do it temporarily until I got it. >> I got it. Now we got to get the next phase of getting the second person approved and the contract with RECC9 could be an unnecessary somebody's me >> well as principal you know the picture that's probably I mean I know

071your plate runeth over but that'll be good training and educ That really is. >> Would it just be about changing the the wordage then the verbage from employee to another administrator? Just say it to her. Yeah. >> Oh, you want to leave it open? Leave it open. I leave too. >> I still motion made second that we authorize the superintendent to act as a delegate role of the chief procurement officer that he can delegate the role of chief procurement officer to another employee. Congratulations to the plan. [Music] >> All right. >> That's right. >> Is that discussion? Future housing. Here's our new teacher housing project. They are working. There was a bonding issue that occurred because the new legislation went into effect July 1. So last week and this week, our contractor and PSFA has

072been working out on that language. So hopefully I have an answer by Friday of this week of when they will be able to come on site. But they not only had to post a performance bond, they had to post an insurance bond, which was a change in PSA as of July 1 because the project didn't get done by June 30th. So now they're required to post both. They've been working together on doing that. So hopefully within the next week they can be on site. But I've got to wait to hear from PSFA on Friday. Then once they get those performance bonds issued, PSFA is giving us the authoration to go forward for state contract for the houses themselves. >> So the whole issue was because they assigned us a new >> Yes. Yeah. The new

073project manager never informed us of that bonding change and when the new people came on board, the project wasn't done by the 6:30 date that the project had said. So it started now it's a July one July 1 to July 15th project. So it add increased a performance bond and an insurance bond on top of it. So now our contractor had to get the insurance bond for the project. >> So I was say I thought it wasn't it was initially was supposed to have been done the end of July. the entire housing project supposed to be done but the demo phase was killed. So this is only the demo phase that's going on once we get through that they already accounted for the bonding with the house because they were anticipating house start up on

074July 1 to prep the line everything. So they're already whatever contract we go with is aware of that as it goes. It was the demo part because it wasn't done by 6:30 caused a bonding issue that the contractor has to address a PSA before they can come on site. So hopefully it's Friday. I know the answer. This is what MG didn't build and our prior project manager did not provide all documents again back to the project manager because they were transferred over from the are there is there anybody that you've hired or looking at hiring that's going to need the housing? We have one temporarily. Possibly one or two of the people we are hiring this week will need one. So yeah. So we will still we can still go forward and get the new

075houses and then we can demo the other ones as we see fit. >> So what are those? Sorry, maybe I'm not understanding where are they going to live. >> Right now we have one what's the more old addresses? 130. The farthest one down on Franklin is open. >> So right now only one of them expressed a need for housing. the other one's looking on their own, but there's the possibility that I've talked to one of the local people to divide that into two separate units temporarily because the way it's laid out with two bathrooms and everything else. It could be for both of them, but right now only one of those teachers have requested that housing. We have the open one at the end of Frank right now. Tony's once we get everything changed changed

076and transferred over we'll be available if we need it for a teacher or I can move in there and go from there to make sure somebody's in there for the house. Okay. Okay. Security update. >> Okay. We've asked um we've had three fencing companies well two showed up and one no showed uh for fencing and they're doing two bids. one of this chain link around the campus and one with a regular security fence. It can be removable because both contractors that came on site knew we could be looking for a new building and they we can transfer those fences over to a new building. So, they're designing both. Um, there are some engineering that they're having to do because the slope of the lot and everything else with that. Um, and this is not include

077electronic gates. It is just for the fencing themselves. The electronic gates would be a separate contractor to a general contractor. One of them, the one that was here during the week when I was on vacation, Amanda was here. They're the ones that have a separate contractor we're trying to get a hold of to come out and look at the electronic gates for the parking lots and like that. But that's where the process is at. But it is taking a little bit longer because of the slope of the line. They have to determine all the connections that you're doing, all the punches, everything else. But the recommendation was for them to fence in the entire campus and then do the electronic gauet is also working on the dead spots or areas where there were no cameras

078put like for road access and out by the old cafeteria. Um I sent them the camera areas that they're looking at. They're trying to do it or do it virtually, but I think they're going to need to come on campus to really look at where the cameras are placed and everything else with that. So Cam's also working on the exterior cameras. >> Same thing. >> Yeah. So, but the fencing companies take a little bit longer because the different slopes and they got to figure out how to engineer and design it and look at it. They're trying to use the buildings as much as possible to cut down on the on the fencing use and then going from there and going forward. But that's where we're at. We should hopefully have them within the next week

079or so. One of the big scratch I was walking around was the >> retaining wall that's on the teacher lot. >> If they can put those post outside, that's the city sidewalk. So that may be that may pose an issue. They were trying to figure out how to engineer that because if you put them inside the wall, it's just you can jump over the fence. >> Yeah. They're going to have to make it 20 foot tall right there, you know, instead of 12. >> Yeah. You know, because they could trip up on the wall. What about our doors? The doors um the door contractor um we've talked to them about um again Camnet they we've only gotten one bid. The other two no-showed that were coming out to do the bids. So we've contacted overhead

080door out of Roswell another private contractor that was recommending Camnet out of Albuquerque and hopefully within next week they will be down here. I just met with Camd yesterday. Well, we had a phone call with them at Piccotta. Um, Vicata has planned to come on site hopefully the week of the 28th um to look at all the issues and everything else, but it's this has been the doors have been primary. I finally told him I says, "Let's get the six doors replaced with the sensors or issues and not open. Let's get those done and we'll deal with everything else." So they probably have to replace those six doors fire marshall and then they can make the other doors operational with the sensors on that because three of those doors are our biggest sensor issues. There's

081the two down here and the one on the elementary. The preschool one has become a sensor issue because there's no mullion in the middle. So those are the four major. Then the other two, the one on the far side, the elementary and this door, all they need to do is be adjusted. we we can solve the sensor problems and be able to get them and then can set up the entire system for us. Okay. Academic plans go on the fencing. Um and I know that there's some issues with slow um in terms of what if they shared like a month, two months. Yeah. They're hoping, well, they're hoping to get us the quotes by the next week, >> realistically. Um, the one that came up from, >> oh, the one that came out of Albuquerque

082that has an office in Carlsbad, uh, they were going to try to tag team this because they had a similar issue at one of the districts down south. So, they were calling their southern office to see what they could do. But when Amanda called me about the issues or was going on, um, they're not necessarily concerned about the chain. They're concerned about the engineering of we go to the real security fence that has the sheet metal and all that stuff that's in there and if we want to move in like that then redesign it and that's kind of what it is but they're hoping to have quotes within the next two weeks at the latest. I mean they came that time. The biggest part isn't the chain part cuz the other part we asked them

083to do a more secure fencing if we want to use in the future. That's the one that's causing a little bit of slow normally. That's contractor could happen really terribly quickly. >> Yeah. >> So no money side of things. I know we, you know, we are working with the county. >> Yeah. >> Was also possibly, you know, something that could happen within the Santa Bay. >> Yeah. >> Where is all of that? Do we have any >> We have to wait for clearance. Uh, we haven't heard anything on the increase in the SP9 possibly for security. That was going to be the one time out. Um, I've tried I've talked to Harlon. I've talked to Nick Paul a little bit about it. They they don't know exactly where that fell on the committee room floor

084with with the governor with that that SB9 was approved for security, but we'll start looking at some of that stuff and with our SP9 money, we'll have to see how much we get uh for that would be another reason why we could push a renewal on that. But the grant money that was supposedly going to come through um through outside sources or actually from PSFA was did not get approved. I had talked to PSA about that. So that's usually been done through that, but there could be pen. They have money sitting there for security. I don't know if they're going to release it or not. That's the secretary's decision, but they have money sitting up there for school security for from the last two years, and I don't know what PE's plan on doing it

085is. >> Last question. So the proposition and the pitch that was made by both Lincoln County and kind of what we were hoping but on the two sheriffs in um Capitan and Honda sharing one and then Zo and Corona sharing one. Have there been any updates on any of that? I've not heard anything from them with any other from um it's from Commissioner Fischer. They were going to bring it up for discussion at last month's. I've been trying to get a hold of Jacob to see what's happening at the county manager level and he has not responded. I've tried to stop by when I was down here dealing with the Masler home that we were buying. Um he wasn't available to talk. So, um, I've called Har I've emailed Harland and Nick Paul to see

086if we can bump this up and see get them actively involved in because they're willing to meet discuss because they want to make this part of their safety package for next year for real New Mexico. They have a group of senators, representatives that want to go forward with this and work with law enforcement and more to see what we need to do is fitting right in the realm of what some of the legislators want to do, but we've gotten no response. I'm going to plan on contacting our county commissioner who represents us here pretty quickly if I can't get a hold of Jason. >> And if you know they need to come um or if we need to go there to a county commission meeting, let us know. Um and I'm happy to do that.

087Uh if you need any help there and but if they you know sometimes getting boots on ground and and >> you know letting them hear the stories goes a long way. So whatever do you think that >> Yeah. >> Okay. >> Yeah. Anything else on security? >> Oh, that should be it for now. >> Okay. Any more questions? Okay. Academic plan MS concept for 2526 structures. >> You part of that with the response um to Lyanna um the purpose behind having a middle school concept, why we um pitched that middle school concept. Um, we are working and trying. My eyes are a little bit crossed because putting together a schedule that crosses both uh areas was a little um it was a lot this morning, but I think we've got kind of a preliminary schedule

088worked out. Some of that depends on hiring a couple different positions. Um, if we don't get those positions hired, that's going to totally change what that schedule looks like. If we get those positions hired out, then that's what it's looking like. So, what the schedule basically is kind of giving is like an hour and a half ELA and math block to sixth and 7th. That's pretty much what they get in the elementary. It's 30 minutes more than what they get in the high school. So, that gives them time um for those core areas. And then everything else would be an hour block just like normal. Uh but it gives them social studies, it gives them science, uh gives them an hour for PE. Um and then it gives them a couple options for um like

089uh we were pitching out the ideas of of a rotational model for electives so that they get familiar with what an elective truly is. um with trying to still preserve of course everybody taking a and still getting that expert opportunities and then uh introducing maybe some other opportunities with career exploration also get having a a space where they're getting familiar with this project based learning which is what we're shifting um the elementary to but that giving them what does that research look like what how do we carry it forward and so um we think we have a schedule worked out but it's contingent is a social studies teacher and we're pretty confident he's in coming. We're making sure he gets licensed through PED because he's an outstate teacher coming in, but he's familiar with the

090area because he's um was down in Alagoro for a while when he was growing up. So, he wanted to come back in this area from Alaska. Um and the other thing that we put in there is kind of like we started last year in the elementary is having dedicated intervention blocks for those kids that are struggling. So, they work directly with those teachers that are doing it. and whether it's an extended 15-minute block of writing for LA, we got 20-minute blocks put in there if they need it for math or do we use it as an exploratory for them to do some some sitebased learning what some of what are some of those things would look like? How do we tie it together? What's going on? Do they do career exploration in that block? So

091it gives us a lot of flexibility to get in because what we're seeing is kids are still struggling with math postco and trying to close those gaps and making sure they're going and that was the entire concept of that plus the other thing is putting sixth graders in a self-deing classroom for the entire day. Um they need to be active and like that. So they were going over here for science, they were going over here for math last year. So, we're just extending that up and having them work six, seven together and have teachers work with them and have those teachers work together on those interventions and making sure if they need to be put in SAT or sped or some of the other things we're on top of them, make sure to get into

092the sports they need to go forward >> and they will most likely be housed in the high school, but there's their breaks and everything are off schedule from the high schoolers. So, we're not hanging out at lunch with upper classmen. We have our own dedicated >> dedicated spot for them too. Well, what I see that is a positive too, that's that's getting them a year ahead in the sixth grade instead of waiting till the seventh grade to start pushing them into the careerbased deal. You know, they're getting they're going to start getting in sixth grade. Go, well, look, this is out here. This is the way I want to go. Maybe maybe they maybe they'll communicate that to you. You know, maybe they'll be two or three. that'll communicate that to you so you guys

093can start honing down which areas you can you can you know in the to bring in the outside people teacher I always felt like really bad for seventh graders because you there was no transition >> you're in a self-contained room and then you're kicked off the deep end of the high school these are high school teachers and so those expectations were never >> communicated in a or like bridged right like we went from elementary, I'm going to ask you every day where your homework is. I'm going to ask you every minute if you've got everything to you're a high schooler now. Figure it out. And there was never that middle ground to kind of help them develop those skills. And so I feel like our students are lacking in time management skills. They're lacking in

094organizational skills. they're lacking. And some of those things that I felt like I learned in those that middle school time frame, that six, seven, eight time frame where teachers still, I don't want to say baby you, but like took care of you a little bit more than what high school teachers do. And this allows us to help them develop those skills further, prepare them for those things so that maybe when we're in 9, 10, 11, 12, we we have those skills. two more teachers. >> We need one for sure for the high school. We'll work on another sped teacher because of case loads for that. If not, we can still make it work with case loads for sped. It would be nice if we hired another sped teacher or get a sped EA. That's the

095other option we're pursuing as well with that to help offset the case loads of what's happening in sped in our districts. So, >> without hiring that position, it also takes away some of that inner balance. >> Yeah. Just everybody having to balance and fill gaps and fill those. Okay. >> So that takes care of all the academic. >> Yeah. Okay. Strategic planning process internal external facilitation CS quote for service timeline for process. Okay. I've reached out after talking with Cody about CS services. uh because the size of our district, they're looking at a range between 3500 and 4500 depending on what the district wants to do for cost for facilitating that. Um they've done it now for small districts for I can't remember how long Le Gandandy said the person that's in charge of it,

096but they will do the entire process. I'm waiting for David to get the breakdown and there could be some add-on services that you guys might want to add as part of that and then depending on what happens. Um I'm not sure would need a board action if you guys choose to pursue an external facilitator contract with CS because they are a state contracting agency. Um we could just enter them into a state contract. They can set up the initial meeting with the board to set up the expectations and everything else and then they can go from there. But Dave was going to try to get proposal, but unfortunately he's traveling around the state with CES and doing some of the procurement stuff and everything else across the state. So I could get once I get

097that written proposal from him, I'll share it out to the board and he can show you the exact cost breakdown what the process is and if the board wants to act if they want to move forward if Cody can tell me what board if you just want to move forward with it. I don't think 3500 is unreasonable for them to do a complete project. So I mean there are some additions on there. He said the worst case scenario could be $5,000 for the district >> and that's if we went with a CES. >> Yes. >> I talked to quality New Mexico. They're looking at 10 to 12,000 to do the same prices. That's why I say I recommend we go with CS. They come forward because they can work with other districts. I know this.

098They were very happy. It takes a burden off the administrative team for us to work with them. They will help facilitate with us and everything else those discussions. They'll do staff. They'll do the community. They'll do students. They'll do the entire realm for 3500 to $5,000. >> I know this is just discussion. I mean, I don't want the board to hold anything up as far as if you need us to approve anything. >> No, you won't need it because underneath if all I need to know if the board's willing to go with CS, they're very good at doing it. I'm comfortable with them. I've worked with them before in the past talking with the people that are in that division. Um they're all very experienced facilitators. Um and they're very good. So I'll come forward

099process and I'll get them to reach out to Cody to kind of set up a timeline and schedule and they want to come in and do everything else. So So we can go from there. >> Yeah, sounds good. Well, I know the reason why I had her put it on there is because of the comment that you made, you know, about to look maybe look into somebody outside. So, it did take some pressure off of them. >> Chris can be rather than him being the facilitator, he needs to be part of the this is my opinion >> of the process just like everybody else and let us deal with that. Um, question. Oh. Um, so how does how does it work in terms of I I'm just familiar with how we did it at the

100co-op. So yeah, it's going to be completely different for the schools. So we used to do um we did our strategic planning. We were a calendar year. >> So we were 1231 year >> and so we would do our strategic planning with everybody. Um, I would start with the employees usually in uh the fall of the prior year to have all their stuff to me by the the spring so I could work with it in the man with the managers. And then in the summer, the board and the executive team did theirs. And then and then we had all that approved in the late summer based on the board um and executive. And then that gave my CFO um marching orders and the management team to prepare the budget. In our budget, we usually try

101to have in a perfect world, it always work this way, but and we didn't have to report to the state like the school does, but we tried to have our first draft by the November meeting, our final draft of December, and have a working budget come January. >> So, my question is >> we're a little bit different as far as fiscal. I get that. But do you think it would as far as helping with budgetary type things to to change the timing of our strategic planning? >> That would be a question for CS. I mean, they're starting a lot of districts right now to honest. They do it based on the academic year because that's when everybody's there and they run into problems. They try to do stuff over the summer participates for teachers and

102there may not be full. Um, and we do have some dates for our PB during the year on Fridays that they could come in and they're looking at short periods of time and we can adjust those dates. Um, because when you authorize the calendar, we just authorize five PD dates and if we move it, all we got to do is announce to them. But though that'd be a timeline question for them. And the unique thing about the state of New Mexico is school districts are not required to have a strategic plan. It's not required. It's a recommended good practice by NMSBA and everything else. So, the timelines I've been in New Mexico now that I'm going on my ninth year. This is the third district I've worked with the strategic plan. One we started in

103January to get ready for the fiscal year was a three-month process in silver and the one we did when we were at Gallup was a two-year process working with aligning everything is a much larger district. I think he ended that one. So, just imagine what the boards and tires are. CS can move as fast or as slow as you guys want and those will be the discussions you guys will need to have with them on doing that and lining up because they will probably have multiple people and multiple facilitators orchestrating these meetings and then the community meetings as well to make sure that's all going on. So you guys will set the timeline to drive the ship on this and if you want it done by the time our budget pops up in April that's

104a realistic because I asked Leanne a question. I says will you have it done by budget time? He says, "We can move as fast as slow that you guys." >> I don't want to move fast because >> I think moving too fast, especially with all changes and everything, I think the the the the boat and the waters is doing this. >> So, just to keep everybody, >> but I mean, I I'm in favor of a strategic plan. I think they're important as long as they once you're done, they don't sit on a shelf and gather dust. And won't they go faster after we've done the first ones? >> Yeah. Once you get the first one put in line, it'll it'll makes the process a lot easier. >> Go back and tweak >> but with us

105never >> ever doing one. >> Yeah. Not >> Yeah. >> You know what I mean? >> So, and silver's what we did. We didn't do a strategic plan. We did one year strategic action plans is how we did it at Silver because that's what the board desired is what are our goals as a board? what do we want to do for the district, how we're going to measure them. So, our process over there was a little bit different. We use the local facilitators from one of the uh one of the groups over there that done it for school districts and businesses for a long time. Um when we were at Herman, we use we use CES and well, we were going to use CES, but unfortunately, we didn't get into six-year plan at that time

106and we're using that. But at Gallup, they actually use some of the services contracted with CS as well as other facilitators. and multiple facilitators working on it and then the district did it. So you can either make it a year-long process, six months process. It's going to be a determination of the board how you guys want to see. So >> that's the other thing with CS strategic plans are they one year plan or they plan multiple year depending on what you want to do. You do one year action plan or you do three to five years depending on what you do. I'm concerned about what land brought. We just don't want it sitting on the shelf. We want that to guide our design and everything else. So, and that's what they said. Again, I was

107saying at all the school board meetings, I mean they all those people say they use it there was some comments saying, "Yeah, we've done it." But we did it just >> I what I normally see to some other school boards um just to try to kind of see what are you guys doing? Um they're usually in here. >> Yeah. >> And that's what I'm familiar with too. Um, but you know, you have to the one thing you guys be thinking about, um, when we're getting ready to make these decisions is not only, you know, how long do we want to do this? How long do we want it to take? I mean, and I wasn't trying to say I don't want to take too long on this still because we've got a lot going on.

108So, it is important for all of us to be on the same page with a strategic plan because we do have a lot going on. Um, and having a plan in place and everybody's on board. know what the heck is going on. But >> but don't >> but make sure we've got to make sure that we give Curtis um very straightforward and and defined in terms of and and it's not just any it's not just what the board comes up with. I'm very curious to see the teachers and the staff because they're in the weeds and every day we are only we only know a very small piece of of of different things. But once we have it put together, make sure Curtis understands our timelines. Of course, he has to play a role in

109that too of making sure we understand. And then we got to hold each other to that to that criteria. And there has to be a reporting mechanism. Um whether we want that monthly, whether we want that quarterly, but if you don't have those things, when you get done with it and going through it and you get done with it, then it does sometimes maybe not go exactly the way everybody. So, I just be thinking of that as as a board and and and everybody, you know, we're just going to make sure we go what we come out of it. We all know how we want it to to roll. That's just my two cents. >> Anything else? All right, let's go on to communication written report structure administration board administration. What are we thinking? Can't

110write reports. Um and like you great point I mean that's the thing we just want to write reports to write a report we want to know what the structure is how to align the strategic plan will drive a lot of this in the future but in the temporary when you want the written reports that was asked for last month I just want to become a task I want to actually be information the board wants to gather when making decisions like that so that's why I talked to Cody about this of what we wanted to do with the structure of those reports so that way we can make sure this information you guys need, you want for those reports and how we move forward and making sure we're doing the followup necessary and making sure we

111address the needs of the board, the information they're seeking. >> So, you ask a question? >> Yes. >> So, you know, I think that seeing the the success and the progress of our students, I think that's huge. um that's what we're all here for and I don't know and some of this hit me when I went to the law conference they were sharing the different type of reports that some of them get and see and they were and I'm like I I you know I don't know that we've ever seen that report. Um and so I went to some websites that they were kicking around and I remember Travis sharing a few of those a few times. Um but I support because if the students are succeeding in almost all cases we must be doing

112something. So that really was at the top of my list to the board. That's just me. Um if you all have some ideas or thoughts on what's standardized information that we could be getting. Um I think it'd be nice to know and celebrate the successes. Um you know we hear about some of the issues. We I mean you have to don't go into the weeds with those and nor should you but kind of the you know um 10 foot in terms of kind of sharing what may be not working at the school. Um I think we need to do a better job of I mean we need to know those things based on need to know but we need to um celebrate the successes of things that our kids are doing staff our teachers. The

113other thing I wondered might be need to and maybe this is sorry I feel like I'm moving on sharing these ideas um is to further grow our kids and possibly even maybe our teachers too is is critical to consider this is a written report but a report to the board um is maybe a committee that idea let the students come present to us every so often and or maybe classes or maybe share some of the great things going on. Um because that gives them that chance to present and and that could come about some of these other things that were working on. Um those were some of the ideas I had. One idea I had and I was talking to Roxan about it. She's thought it was a good idea to be able to write

114a newsletter, have the kids write a newsletter and we discussed that. We discuss that with Monday. >> Tuesday. >> It was Monday. >> Yeah. >> Today is Wednesday, >> yeah, it was yesterday because she came in yesterday morning >> whatever. But we did talk to >> Roxan closer to there was one out there by Megan staff but that was part of the problem. You know we only had Emma and Carly for a long time and then this last year finally picked up. Um, >> one thing and I talked about too with this is we want to get our students engaged in that part and we do have the ability to do a monitored website for our journalism class and like that inside our website which would be a good way for them not only get

115the skills of developing their website and everything else but we just one of the reasons why we did what we did with the administrative director was to have Amanda work with them plus work on these other things to get our kids more actively engaged in the CT rum doing that and this could be all the way through 6 through 12 according to news article on the website because there's going to be that writing component because sixth and seventh grade deals a lot with non-fiction and writing standards. So it could be them all the way up till senior English. We have a senior class next year and looking at doing that and doing it and then how often we want to do it. And then the other part that came out of the conversation we have

116with Roxan is how we cooperate the village with their notifications going out because I know they do a good job of sending out the text alerts and like that. But what other news could we go out and doing? I know mailing out them usually wind up in the garbage for some families, but there's some that really taken seriously. So we had to look at all those aspects and look and see or maybe we work out with our local postal agent. They can put our newsletter into the mailboxes for free as a nonprofit which we didn't point because we had to newsletter every every week. >> We used to do the monthly happenings that went out with the bills village bills >> village bill. We send the newsletter out there as long as I get them

117to Terry fast enough. Um we can include them with the village bills but that doesn't necessarily hit everybody outside the village. And so then figuring out a way to get those beyond because if you hand them to the kids, they're not going to lockers or their backpacks and nobody's ever going to see them. So figuring out how to distribute those. Um, another thing uh you were talking about like the data dashboards and looking at those. There is a push from the state of New Mexico to figure out how to better represent if you have less than 20 students in that data, it blocks it out. So our science is never reported because we have less than 20 students that test in science. And so there is right now a test to figure out how do

118we report the small schools data because they don't meet that threshold and how is it comparable to large school data if you're going to compare them together percentage-wise? How do how does that what does that look like? And so that those dashboards will also be evolving and changing throughout the next couple years to better represent the small schools across the state of New Mexico. Um and so we our plan especially with the project based learning is to have those students and those teachers come do some presentations but to also work through that middle school and high school level to have get them a little more involved. I think co put a a big squash on some of that and and the kids aren't even as com as comfortable and confident presenting in front of people

119as they used to be maybe. Um and I don't know if it was just that we've all been in survival mode for the last 5 years or um we just didn't want to add anything to anybody's plates because once we discovered Zoom everybody's plate is now um overflowing immensely with every meeting and everything happening on top of each other. And so that's what we're um we even talked about having students do morning announcements because the last few years I've been terrible about announcements. I get busy and right off the bat they don't get the pledge and they don't get their morning announcements. So we have the students do things like that. Um >> just maybe not just the journalism class but if anybody wants to contribute to them. >> Yes. B and I also talked

120about starting the student council and having them have their voice and have them do announcements and things like that. distracting information >> or like concession state um making active and I have another question that goes kind of back to the curriculum since six and seven they're going to be kind of combined individually could happen yes and no so if you look at the schedule. Um, a lot of people right now have an extra time because we don't have a senior class. >> So, we've worked out intervention periods for the high school and those online kids are better monitored and not just sitting in here regularly. So, online or base online like she just be a visitor or is it kind of no? Uh, so with dual credit now through Eastern and Columbus, we we actually

121get to monitor the the Canvas side and so she gets to check on due dates and things like that and making sure they're compliant with those due dates. And with Edenum, that teacher is actually grading the papers, they're setting the pacing guides, they're supposed to any other things that we do through Edenum. If it's interventions, we can use Edenum and Study Island as a tool, but they're still having to provide that support and that instruction. So, have you guys working through Eastern? And have you looked at the possibility of her even teaching classes? Yes. Online for Eastern. >> Yep. >> Yes. >> And doing all of our dual credit for our comp and those she could I mean, >> she's got two masters. I'm thinking she's a nationally certified teacher. I think we need to

122as long as she's willing to do it, take advantage of that. And I think, you know, I think sometimes you get complacent and you get comfortable in your position. I think this would be a good challenge for her. Yes, they're would rise to the occasion. They're working. Eastern Raidos is working out exactly how they want to credential those teachers and what those requirements are. As soon as they refine those, then that she's first on our list to say, "Hey, guess what? >> Yeah, there's our bar with that, too. secret >> with the other part to this equation is we have the full first semester. We want to offer some different electives in those time slots as well to allow teachers because we can offer half credit electives >> as well. So if there's something that

123teachers really want to teach, we're going to encourage them the 21st and 22nd to look at what those electives are and we can look in our NOVA data as well as look at our reporting to the state how we can get them additional elective credits. The thing is we don't want to lock in specifically to all those class we have a little bit of flexibility this year not right now going to Jesus but that would be the way we have to address it and those extra seniors I mean just >> he potentially do have one winning kid but he's not sure he's got to bring me his home school so sure he's left Yeah. >> Okay. >> So, anything else? So, on the on the communication plan, >> is it better if it just says

124like update instead of report then it doesn't feel so >> I just want to know what's going on. That's all I want to know. >> What are the things you want from us? >> Yeah. How it's going for our teachers, our staff, our admin. I mean, I kind of have an idea for where my kids are at school, how things are going, but I have no idea. I mean, I don't even know what high school schedule is. I mean, I have no idea about any of this stuff. I mean, that's kind of what I think about most of the time. I know when there's a game, >> but >> yeah, >> thank you. You just gave me another idea. Okay. You know, and I think the only way that you do know is if like

125your kid is in the elementary, you know, kind of who's in the elementary. your kids in the high school, you kind of know who was born when in the high school. But if you don't have kids, like you know, now you will be um maybe doesn't have to have names or anything, but like a schedule like a report everyone shows like the head count in grade in prek versus all the way up to 12. And that might be helpful. Just something like that. Um I'm not sure if that's what you're getting at, but that would just keep us familiar with the sizes and and that could maybe take care of the the you give us the principal gives us the cow and that could be covered as a report it would be there every month

126and we have it like calendar things like events >> I mean like I know the guy at Kazoo he does the weekly thing that and I'm sure it just gets stuffed in kids backpack so the parents that look or ask for it get it. >> Mhm. >> So I understand our um being timid about that on making sure the parents get things like that. But I mean those things would be nice too. I mean I'm in a different situation than most cuz Casey works here and I get to hear things. You know even on the website if we get the website up going good you know where you could put the whole calendar month up there you know and >> yeah give me squat. Oh yeah, >> but you know >> I did give you

127guys stats and then Christmas after Christmas it became a rat race >> but I mean even on just get it on the website you know that that this is going on. I mean, you guys do a good job most of the time, but getting it, you know, getting it out there from Facebook, you know, or or through the app, >> through the app and all that. >> We can get the students involved though, that takes it somewhat where we were, >> right? That was just another thing >> that we had to >> if you get somebody if you get somebody to >> be the last point from us, you know, >> for me I and and not to point fingers or anything at anybody because I know that I fall short a lot, but I

128think in the past couple months we've had conversations that felt frustrating because it was things that were in the written principal report or in the board minutes or in the board packet or whatever and then it was like we'd never talked about that and for me I was like man we spent all that time writing that down >> and then you're asking the same questions over and over and so it felt to me it felt like that investment for you guys as board members was not there. It's like we show up for a two-hour meeting and then we are done and we don't we don't revisit our job as the board until the next month when we come in for a two-hour meeting. That's just my perspective. >> So, and you're not going to offend

129me at all. So, give give me an example of like with those things just so I can pay closer attention to those types of items. >> Well, current you said headcounts by grades. I did do those on the principles report when they were written. So, those have been there. Um the the monthly happenings I think I've given before too. Um I know there's a lot of and I get nobody wants paper lying around, but there's been times where we've had to print off all those packets, especially the policy packets and we spent maybe three or four hours and then we look at the boardroom table when you guys leave and everything's sitting here and we're like, well, are they even going to remember that when they walk out of this room? Are they even going

130to look at that again or is it going to be another question when they come back next month that have we talked about that? Are you sure? Well, yeah, it was in the package you left on the table. >> So, I don't like to take um just because of discovery, >> right? >> I don't and that's why it's not because I don't care. I like to take all that documentation home, >> right? >> Um because of retention schedules and discovery and so on and so forth. So, I get that. >> Um so, that's a lot of reason I don't take a lot of stuff or keep it. Um >> just so you know that. But um >> another side of that just to expand is there's been times where several have come in and they're

131like, "Well, I didn't even get a chance to look at my emails." So you're reading it as we're trying to go through and that's a little frustrating for us who have prepared those things in advance. >> So I had something um in that regard in terms of to tell the board because that puts you guys in an awkward position as it does Curtis. Um you know, I agree. I used to get frustrated as a CEO with my board um because they would not come prepared to the board meetings and but then on the flip side of that you know when you have a because I was also an an employee full-time employee coming to these meetings and so I would try to you know think of that with with my board also being farmers and

132ranchers predominantly. Um, but we do need to all step it up and do a better job. And if we're going to have be sitting in these chairs, then we need to and we're going to ask you guys to step it up, we got to do the same. >> I mean, that's just the way it goes. >> So, you know, we've got to try to and I know maybe not every meeting everyone will have a chance to go through everything, but to try to be better prepared, we need to do better also. I agree. And then you brought up like at at law conference seeing all these different reports and things and the one that struck me was when they gave out the awards for the number of board members that had gone to trainings and

133meetings. There was you and us. So we're never going to be in the running for those plaques and those things only because the entire board was not at law conference together as a cohesive unit. I I kind of had some mixed emotions about that and felt a little frustrated when you see other schools, much bigger schools who have much larger boards, everybody showing up together >> for the best interest of the school and and and I'm new to this. I mean, I've only been to law conference twice. I mean, so I'm not I don't want to cast stones because I don't know what happened previous to me being an administrator, but it just it it kind of that part of it I was like, "Oh, yeah. Well, the good news is on the trainings and

134I talked a little bit about this night was coming and we talked to Megan and Gino up at Ortiz and tomorrow with the new law that went into place. There was more than MSBA they can give PD and training. Like example, if we would have a bond workshop with with with next month with them, that counts as your finance hours for one. And so for the new board members, it would be nine hours they have to do and the old ones would just have to do five. So we can bring those trainings to here and we don't always have to go there. I encourage you guys to go to the local ones, our regional ones, so you can interact with those boards. But if there are issues where you need to do it, Cody and

135I need to get a schedule together to make sure because this is the pilot year. Next year counts against the district's accreditation. It's one of the 10 points made by the accreditation law the legislature made which I totally disagree with that legislators dictating it but they put it in the law. It was signed with those hours of training that could be held against the scenario accredititation process pad. What does that mean? We don't know because they don't have rules in place to enforce it. So what does that mean? Do they come in and ask the board to be replaced like abolist Lewis and Floyd? Do they replace the superintendent and men? It's a very gray area in the law and it would be a black mark for as much as good that is going on

136in this district that would happen. I'm not blaming board members or anything else. We're all busy. But we now have the ability to bring that on site. If there are particular areas you want to do, CS is actually contract be able to provide some of this. Um with Vicki being our business manager, we might be able to get her approved to give us some of that. um and do >> approved in other cases. >> She's been approved in other cases. So, we if you guys are particular areas, I know there's five areas we have to hit. We go through and we work on that and that could be part of the strategic planning process. I see that as a very good fit inside there as a commitment to what goes forward and then that gives

137us an idea of where I send my admin team to go support the board in those areas or how we wind up looking at responsibilities and all those things. So that's got to be part of the strategic planning process because now we got a lot more flexibility. We don't have student Joe Ga hours and they pass around those forms or the sheets that they did what you saw at the last one um to sign the dates to do that in particular. We can actually report those hours. They will give us certificates can do it. Our attorneys can do it and they're working on other mechanisms to do it through the state. So, um, I actually reached out today to a couple legislators on this to get their interpretation of the training rule because I got

138called by one of out of the blue. Rebecca Dao called me and says, "What do you think about this training rule because PED's not giving me any guidance?" I says it's good that our boards have flexibility to meet the local need of what we want because you guys honestly I mean Barb probably a little bit in her career but getting into a building project and all this state red tape that we're going to have to go through once that gets passed in the bond. I didn't want to rain on Nick's parade the state because they're funding almost 100% of that building is going to have a lot of say in what we can do and not do by the standards. That's why he said we want to have that reserve money at the end so

139we can add to things in that we may want to have. So I think that's all good and looking at that long term and the growth of the board and we've always been about a growth mindset since we try to get here to get them to do we've been investing in people investing and looking at doing that. So I think those are the conversations we have during the strategic planning process and see what direction we want to go. But I know in the past, you know, I've been on here for what, eight, nine years. When I first got on, first of all, I didn't even know we had to go to those things. And when I found out, I started going to a few, but it was just kind of the boards. I mean it

140was just kind of I mean we just kind of mentality let's save money >> because we be budget operational and 1000 function that because we're here for the kids and that's how I built our budgets. >> 95% of our budget went into operational and direct instruction and that was it. Everything else I just kind of put money there just in case. Right. And so, and I understand that's and but part of it for from my perspective as an administrator is how do you make these decisions if you don't necessarily know all the legalities or all the statutes or all the, you know, and that's why I try to go to law conference because there's a lot in in the principal piece of it that I don't know those laws. My prep program did not cover

141a lot of that. That was a really good thing. I have to say though, Travis was very knowledgeable about statutes and law. He was probably the best one I've ever been around. I'll give him that. He was amazing when it came to the law and statutes. And so, I mean, I think we just relied on him for that, but we can't do that anymore. And I think it's a good idea for us to we need to step it up. phone with you >> because we do have a district meeting what once every three months or >> once every three months it rotates. >> So the thing about it is it's like at 5:00 until you're seeing on a Wednesday. >> Yeah. You know, it's sex is 5:30 in CL, which I took off and but

142we I mean that's doable. >> But uh you know, you know, to make it 5:30 in TC, you got to take you know, you got to leave right after lunch and it's just it's just hard to hardest one in the state for the MSBA. See Anthonyy's in our district. >> Yes. >> Gadston. I mean not Anthony. Um, I know there's going to be a push by the legislator because that was brought up by Bill Souls and Andre Romero last session as why are we not using the virtual capacity we've created for all these meetings with board members to kind of work with them. So, I have a feeling it may gain a little bit more steam with their accreditation piece and more boards asking for it. That's where you guys need to lobby with your

143MSBA people to get that because >> unfortunately even I mean I've been to law conference. This is the first year I miss law conferences I've been in central office. I happen to be in Texas presenting at the royal conference over there at the time. It's first one I missed but the last three have been pretty much I don't know if this year's changed. I talked to them in a little bit, but they'll shoot brand new and doing it. >> But you see the same presentations on title N like that. They need to look at diversifying what they do in that for boards and doing that. >> And I know that >> all too when I first got on regularly and I was like >> this is this is repetitive. >> Yeah. >> And I was

144being new. Now, the now the policy one in in in February, we go go up and meet with legislators is a very good one for everybody to get involved with that one. You actually be able to be able and set up time to go talk to your legislators and you get to hear what they're talking about policy and they come tell you what's happening during those sessions. So, >> you need to remember to do that a little bit in advance. You get there that day and then try to call them and set up a time to go see it. >> Well, and you also building quite a while. >> Yeah. You also get up there and you follow your administrator around because he'll take you to the place. >> He had a whatever meeting. >>

145No, I think he would met with him and we should have went with him. >> Well, the problem was the only one superintendent that was Sunny L. So, >> the one that they got that they had with Harland. >> Oh, Harland. Yeah, that's the one I got to miss because I was driving down because I had to stay here for a PSFA meeting. So we just need them. So >> final point in in my perspective after the last couple months is um when you do have somebody call an issue if that's communicated to us so we can make sure that we fix it and we don't just sit here and stew about it and everybody's emotions get high because >> would that be a lot you ask for sure just take it to you. It

146might be just a, "Hey, did you talk to so and so? They they had a question or whatever." Yeah. >> That to me would go a long way for making our job a lot easier because you guys were bringing up conversations that we've never talked to those people or we had we thought it was resolved and then wasn't >> and so that makes our job. >> They thought they had another ear to earn, you know, and try again. It just makes our job hard to think. >> Well, just you know and it's just very nonchalant but totally agree but at the same time I think that those things happened because administration when things were happening weren't getting on it and taking care of it. And so I agree with you and and I don't think

147that those things will happen like they did. But as soon as stuff happens there's got to be consequences. There's got to be communication and we've got to get on it or it's going to continue to happen. And I'm just being very blunt. So just while we're having to come to Jesus, I mean, no, that's how those things happen. So, but I agree. Totally. And that was my thing too is just I mean if you guys just communicate with us and I I do think that you know like having the calendar dates and you guys being aware or even you know being on campus whenever things are happening like their little academic stuff that they have their little wars that they have every two weeks you know bring a realization to parents like hey it's not

148the board it gets the administrators like they're all >> Yeah. We know if you >> if we knew you guys were having those little skills. I mean, >> and the only one I miss missing is the teachers lunching at the end of the year. And I've missed the last two years in a row. Free lunch. >> Another big one was kinder sixth grade graduation. >> Yes. There was not a single board sixth grade graduation this year. And I had to Yeah. >> We were going We also got to be aware we have more than I got announcement that there's going to be no action taken. So what I'll do in the future is make sure we have all those lined out that board members are in form of the board in violation of open meetings

149act. So you're allowed to do that >> anything. >> If you have more than three board members except at a sporting event in the state of New Mexico, we're supposed to have a public meetings notice. We can do a general action too of that that at school related events. We have a res resolution of board saying that there will be no discussion of board meetings. But we can do that. I'll talk to I we did that at silver because I had three parents and we're always at basketball games. One of those law conference that I sat in on though like they brought up the fact that if three of you show up at a basketball game if somebody brings up anything you guys discuss anything that is the quorum and that's a direct violation of

150open meetings act like it mean like don't speak to each other do not even say hello to give you guys a sign seating I know where Robbie that so I know where you know I have to and Elena's down by the scores table usually so that's good and and to make sure Kyle and Cody are in different parts of the gym when it happens and when Barb shows up she stand by the wall with us monitors too >> is there anything else I have other items >> okay go ahead okay so we're done communication pretty much taking care of >> other Okay, shoot at her. I mean, don't shoot at her. >> A wind and an SP9 expenditure as an action item to approve a meeting. SB9 is supposed to be approved by the board.

151I really like wind expenditures, too. And then with regard to the rent on the new churches or in house, >> is that going to be a benefit to W2s or we going to charge a normal rent? That's an interesting question, Barb, because we've gotten different opinions talking to people. What is normal rent for IRS people? Is it with ours or not? Um, most districts are charging between 4 and 600 and they're not having issues with regards to that. But it depends on >> the normal rate of rent around here. >> It's not 1,000 to,500, but it's definitely not 200. I think we're going to charge 200 then it needs to go on their W2 as a benefit to make up that difference >> and we've never done that and I always push for that but

152I was always being so I'm just off the top of where the rest of the >> right so off the top of my head with that um I think you guys could set what the rent is through an action item and then anything that is under that would be considered a benefit that's paid less le than that we could put it as a benefit item. So I think I think you would have that it's just like a phone or a card right to me. I mean it's a benefit and he's still under W2. Right. Right. So regarding the wind and the SB9 those reports and the checks that you approve every month are from all the funds. So I'm not sure and the reports that you see have those funds in there. So what else

153are you want? >> Just ask me and I mean I >> Well, they're already being presented. They're already in there. There's nothing separate >> but with detail. >> Okay. So you want detail reports >> on on expenditure on SB9 and and when >> expenditures >> because we used to >> Yeah. We usually So Travis would come to us and say, "Look, this is what >> this is our SP9 SB9 purchases where this this you know whether whatever you use it for, whether you use it for chemicals or toilet paper just for those two. The others just roll up by function. Yeah. >> And you can probably not even you can use wild cards or zeros for location and program, >> right? not question mark. Yeah. And I'm a graph person. I She likes looking at

154the numbers. I like looking just because all the time I normally had explains as well, but yeah. >> Okay. You good? >> Yeah. Okay. >> Everybody good? Anybody else got anything else? >> Communication. I appreciate the conversation on on those items. Um, you know, I I think especially since ours that were here several were meetings, um, you know, I guess I just wanted to make sure that they know that this is something that we're all so we want to fix it and and you know, I think that they would like to know what what types of things are happening and and that this is important because I'm not sure anything has been reported back to anyone over summer. Um, but I guess I would ask and and I think this was something I asked one

155of the board meetings when when we had all the guests and they left is that I think it would be based on what the team decided to to do based on all of the issues and I know that that there is a plan that strategic funding will will also help but we can't just leave folks hanging. Um, obviously there were concerns and issues. So, you've got to you've got to respond with something whether it be a a letter that that goes to all the families before school starts. Um, but but I think that we need to say, hey, we're working on these things and then these are important to not only the parents but to the school and the school board. and and these are some of the things that you're going to start seeing

156um you know that we've been working on through the summer that you know this is going to start happening better because I think that there was great concern for many of our our parents in terms of the lack of communication and I know last year was a crazy year um with different things that that we had never dealt with before and that was part of it, but but they want to see resolution and so we better have something ready to to share whether we have an open house um the first week of school and and Curtis and and and the principal address the group or we have something in writing that goes out um you know but maybe an open house that first week of school. Maybe the second week, sorry, most of us will

157be at the bar the first week. Sorry, because that doesn't help the situation. That's the way it worked out. Maybe the second week we have an open house and the school board we serve hot dogs and hamburgers and and we all get a presentation and address some of those issues and some of the new things that you want to do. Maybe that's a good way to jump start the year. I mean that just off the cuff >> on the voluntary 21st and 22nd we don't have we don't have supply list I mean supply lists are out right now for elementary mander to get so those should be going out here soon and then the first week is already the 21st and 22nd in service is how to do it with the students and staff that

158are out. So, there's going to be some some different things done the first week and we'll have a better answer after the end service on the 21st and 22nd. >> Cool. So, that's one of the things >> they're going to do. They're going to do some project stuff as an experiment teachers to try it. I mean, we're not expect but I've got conversations just way look at research models all that stuff. We're not expect to try to develop those relationships, understand the skills the kids are getting and then do work together and there's some national activities building with students as part of this process. But until we go to the 21st and 22nd and get that entire first week lined out, we'll have a better idea. But yeah, we've talked about doing some exploratory games

159with our high school kids to get them to understand something. So, >> our elementary teachers asked if they could also come in like on the 23rd and the 24th after CN to do like their scheduling, their planning to make sure they have everything linked out um and getting those intervention times sure they have those. >> Sounds good. >> The uh it just keeps ringing in my head. You said that Harland hadn't got back with us about it was funding for the fence, >> right? >> It was what happened to the funding once it got approved by the state but went to P. So he wasn't sure if it got vetoed by the governor or if it was given to P and P has control of it. Um they're still I mean every Republican's asking that

160because it seemed like it was ling on vetoed out but yet ped has all the security money sitting there. So >> there's going to be a purse. It's not that Harland doesn't know what's going on. It's that they're trying to find out all the security money they've given to schools. Where's it at ACT in the last two years? >> Okay. Cersing through my head. I know we had a parent who >> as a lobbyist volunteer time. >> Yeah. >> And about as far as I know. all capital outlay. >> Yeah. >> Pretty much out the budget. >> Vicki, do you want anything from us besides a finance committee? >> Our finance committee is what I would like I I would like to make just a comment. This is probably one of the healthiest public conversations

161I've ever experienced in my life. So, I want you guys to know that I'm very impressed and um that's how you move things forward is by staying as a complete outsider. Like I'm completely outside. I don't know any of the inside things that have happened in the past. I know nothing. And um I it just is um refreshing um because it is what brings you together so that you can move forward. And so I just was have been very pleased and hope we can continue the just honest conversations. We're all working to get better. We want to do right by our kids and by our staff and we just have to communicate well and and work through the problems when we have them. So thank you. >> Thank you. Thank you. I move second. I

162will be calling >> all those in favor calling you guys about me.