001determined inside. >> They can't run. >> Yeah. >> I wish I wish people been around 80 because my football could have took that to the hill. I mean, I don't know how many string lefts we did from fumbling a football. But yeah, we just have it cannot be done in an academic setting with that. So, yeah. So there's all those gets over to special ed process for student expulsion over about halfway through. Um and 48.90 is a removal of students from school sponsored activities. That includes dances and all that stuff. if they violate certain codes, we are able to prohibit them from any sort of activity occur after school or during school that that they may that I don't want to say they're obligated to attend, but it's a privilege to attend on behalf of
002the school. So, let's say we have pep rallies, we have some students that misbehave and they don't know how to behave, we can bring them, let them sit over in the office, turn that pep rally next time we have one, we don't we don't have to let them attend and things like that or field trips. If they misbehave on a field trip, we don't have to allow them the possibility of going to a field trip, but they don't follow our expectation behavior at that time. So, um and that's up to the principal uh with consultation of the superintendent to confirm they're in compliance. So, uh student wellness, this is student wellness policy we have to follow. Uh that's put in place by the Obama administration. Talk about nutrition guidelines and nutrition education, which we do
003during our health classes. Um and in elementary we do it through science and other means um and those types of things. The physical activity requirements that we are to have um for PE and like that during the school other school-based activities that we can do that promote healthy and physical activity um like recess and those types of things evaluation parent staff community involvement those types of things. >> Sorry I know I brought this up >> board meeting related. So as far as nutrition, >> yes, >> guidelines, um all foods available in each school during the day will have motion to reduction of child. >> Yeah. >> Um so how are things going in the cafeteria look like? They're better, but still that we're still doing a whole bunch of prepackaged food because we're the problem
004that happened at the beginning of the year is we tried to do New Mexico grow, but it wasn't ready to launch with all 89 school districts in the state. So being getting that access to our orders has been difficult. And the other part of our contracts, and Nicole will kind of tell you this is they can change those orders at any given time that's happened to us. We may plan out a menu and then they don't ship the right stuff. >> Yeah. >> because they don't have it available. So, so we run into that quite a bit. So, our menus change. I can tell you this, there is a summit for superintendent and food service directors that would occur in June to look at how we might be able to address this because what Ped's
005answer was last year was you grow it on your campus and do it, but we don't have the capacity to grow it up here because a our water's too hard. it might kill some of those things that are on there. And B, we may not have the sole composition and you're asking our kids to grow food for 100 kids and but yet we're not in session during June, July until the start of August. So, how are we going to maintain those gardens through the summer if they can't come on campus? So, we're going to have a summit, I believe it's in June, that we're going to talk about these policies, but I've also talked to a couple other districts about us possibly partnering and doing some creative things to address that local grown issue. Kerazoo,
006us, Vaughn, and Capan have all been in a conversation about how to improve that. We're not sure how we're going to address it because if it's not funded, we have to look at a way to do it. We're in a better position. Us and Bon are better position than the other two because of our window money. We want to use some of that to do that. >> Yeah. >> All those condemned green houses now. >> Yeah. Oh, >> situation. >> You think we can get something cheap? >> No. >> I can tell you this. One of the conversations I had with Ian as we go into phase, one of the things Monica would love to see in her science and steam program would be a greenhouse. So when they do the hydraology or they do
007the hydroponics or they do the ecology part of it, they can actually grow inside that greenhouse. We we help but >> not >> Yeah. >> I'm so sorry that I keep pounding on this. I just know >> when I talked to some of the school I was curious how I knew what their menus were >> and they knew when the audit was coming. >> Yeah. >> And so they knew when to be ready for that audit. Otherwise, they'd go to Sam's and get >> Yeah. >> you know, pork loins and and you know, all I mean, and they would keep these things and and do shredded pork, you know, sandwiches one day, pork roast another day. I mean, they spread all that out. >> So, I'm just not sure why we can't order mostly just
008ingredients, make food, like from a lot even. Why not, right? I just don't know why that isn't happen. >> Yes, I've seen our previous menus and I've seen a lot more eggs on the breakfast for example. >> That's good. >> No, no, I mean in the past now [Music] cereal and fruit bars and so did that I'm I don't know. Do you know that just a good job with that? She did a really good job. She everything was pretty much scratch >> and that the days that she had to spend the electricers >> and then like and all of those ladies, they did who made rolls. >> I mean that was >> in our cafeteria redesign. Um, I have the designer that came in and did the walkthrough, which why I told him to change
009the hood, is looking at that type of equipment that will make it easier for us to do. Um, and part of it is we definitely things have improved with Janice coming on board, but we still need to look at that and look at our part of it is our lunch schedules and the way our breakfast went to because of our rapid growth. We addressed it this year by having extra breakfast and extra lunch period. Well, >> because of getting them through I'm not sure if it wouldn't be a great idea if we would just rotate them through and do when high school gets here first thing in the morning. Let's say we set that at 7:45 or 7:50. They go to cafeteria and they bring it down here or they eat up there. Then we
010take elementary at 8:15. We've already ran a period here, but I know Amanda's been looking at some alternative schedules of what we can do, but our capacity up there was 60 in the lunchroom. So, we couldn't put everybody in there at one time, so we had to do something. We had 67 at one time in the elementary. So we even had to stagger on on the Tuesdays and Thursdays. We kind of got to stagger. We got prek's got to do it. So we got to look at that routine and see what you can do and do that. And do we look at adding an extra cafeteria person to do that with the numbers to do that because there is really when they're done done cleaning up for breakfast at 9:15, our first crew's coming in
011at 10:55 again. >> And and I mean and I'm sorry, but I cook. I don't buy many prepared foods. I It's not difficult to plan and be able to do even in the masses when we when I've had to cook for lots of people. It's once you get your your your process in place and you know what you're going to do and you plan it, you know, you want to do >> a pork loin here, whatever. You do pulled pork sandwiches the next day or, you know, maybe you skip a day in between and sub sandwiches. My gosh, that's not difficult and that's healthy. You know, I'm just saying >> we might >> I like our idea. The meat sandwiches, there's one paper. >> Yeah. But they're they're >> packaged. Yeah. >> Yes. >> Yeah.
012And your says we can't go over to standard. >> You can't just >> make it. You said we might have to hire another employer or employee and give them some more hours. >> Yeah. >> Because let those ladies that are cooking breakfast come in earlier >> while they've gotten breakfast cooked and is serving it. Maybe that other person or two of them take one to serve and get a kid to help them. >> Yeah. Mari Edmond. I talked to >> mother start on the lunch. You know, I mean, >> some of the things some of the things they have done to do this, and we might want to look at this, is they actually hired a maintenance person slash truck driver to go pick up orders at Sam's Club and like that on certain days
013like that. That might be something that we look at because I know we constantly are having issues with outside grounds and trying to maintain these buildings. do we hire that type of position which we probably will have the money next year because our rapid growth to look at it and I'm running all kinds of scenarios with that and try to find the right person that could do that but we can't have an order big enough that takes it outside either our pickup truck or outside the suburban because we don't have have a box truck like Edgewood has already be >> we would be picking up those large enough quantities so we'd have to figure out what those quantities would be and either make an arrangement because the other thing is there were shortages of actual
014meat this year when you would order chicken 90% of the time you would get you would get pork in place of it because there was a chicken shortage and all that stuff and Sedexo and the food service providers in this state weren't shipping the right orders which I can't blame the ladies on but also at the same time they should notify us of the changes but they never do and we constantly argue with them that we have the option inside the contract to do it and we're just going to have to start looking at other food service They're all the same. They're pretty much all the same as they go. >> Your your other option because that's what some of the other schools did. They just sent someone to Costco and Sam on a regular
015basis and they got their stuff and they did whatever the heck they wanted until they knew their audits. >> Yeah. >> If you hire a third person up there, >> all the other two are cleaning after right after lunch, they can leave and >> take off once a week if they needed to. I mean, there's lots of things. So yeah, kind of see that. >> Thank you. >> No problem. >> Um and then 49 469 4961 student wellness program that we all have to have adopted and we have to submit our student wellness plan as part of our safety plan >> that we're not publishing. >> Yeah, that we're not publishing. Correct. Um and then the regulations for it. Uh F J 5000 student insurance programs. um student health benefit insurance program in this we
016do that for athletics um so they're covered and we're also coveria in case something should happen in school as part of our insurance uh student health service and requirements um Casey does a very good job of making sure we stay in line on this and we do it and this also helps with student health based centers that it sets the basic standards we do so we send our kids down for physical or whatever down our community health center. Um, it allows us to do those types of things in agreement and it also allows for limited treatment of schools. One thing I will suggest as we go forward with the building project, as was pointed out by Ian, uh, student health centers and law enforcement centers are big cell for PSFA. So when we go to
017the planning phase, we might want to look at putting asking partnering with the village and bring a community health center for a modern facility up here possibly or if we can partner with them and allow them to have access to our nurses office like that do a partnership agreement that and possibly look at putting a law enforcement station on this campus because that might sell PSA on giving us more money. >> We'd have better luck with the >> police. Yeah, I think they're pretty happy. Yeah. >> Yeah. That's a presentation. >> Yeah. >> My only concern but and under the government is are they going to impose? >> We can create a facility that we negotiate the agreement. Elena, I mean, it would be up to us, but it's worthwhile just we would just have
018the nicest nurses office in the state possibly. >> Just saying. But we can go from there. >> Uh physical examination for students, they're required. And then July 2021, they pass the dental examination requirements we have to do. Um which is usually done through our community center or if they ever have a dentist available, we call it out, which they never seem to have one, but we make sure we we publicize that. Vision screenings that are required um policy for that. Uh 5185 school-based health clinics just says what's required. services may not include reproductive services. The school-based health clinic may provide medical and mental health services. Um Casey and I have been talking to a couple virtual mental health providers because sometimes with us we have an immediate meet instead of trying to get RECC9 up
019here. So we've talked to a couple providers and working on some grants for that. Um and when she's here tomorrow I got touch base with her to see what we can set up our next grant meeting with the crew we're working with see what can happen. So we're looking at that. Uh 5200 immuniz immunization records um that that are required. Uh 5211 is a regulation that we can send home to parents if they have a question. uh 5250 which is the communicable infectious disease part um is requires the certain I don't want to say diseases but the conditions that were required to report to the health department is what this covers like the measles act outbreak going on um we'd have to require we have so many students meet that like I think for New
020Mexico I think it's 15% I've never had to use it in 8 years. Knock on wood that it doesn't happen. Uh but there's certain percentages inside that once we get reop health department. Um J 5300 uh acquired immune deficiency syndrome and human immuno deficiency virus infections about how schools should handle them and be able to train staff make sure to handle those situations properly. Uh administering medicines medications to students. um we are required to receive parent notification. There are certain there are certain drugs and or prescriptions that we may want to require to have parents administer like for example if a student is assigned um a painkiller after a dental surgery. It's in the same classification of medical marijuana and those types of things. We have the rising district determine what drugs we will dispense
021and what ones we will not. So medical cannabis is what I know was a big issue three years ago. Local board can do that and about 85% of the district across the state if they were going to do that and have a doctor's presentation for their student, the parents had to administer it off school ground, not on school ground as long as you have a policy. Um, I'll get another little cannabis a little bit later because there's a policy specifically for that you and I may just pull it out and we can talk about it like now like if you go to perfect 5361 administration by school personnel the issue with prescription drugs and medical cannabis you have to train additional staff over and above your health staff. So we can look at in our
022policy and procedures once we adopt this that we adopt a procedure that will not allow our staff to administer those drugs unless it's a registered nurse. I haven't talked to Casey about this one yet because I want to get the feeling of the board before he did that. But we do have the right as a district to determine what we're going to dispense and not dispenses. Now there's a big difference between town hall for a headache at a basketball game and medical marijuana to deal with anxiety. So I think we have that >> sounds like a whole other box of worms too other >> and all the safety and security things we have to put in. And I can tell you when our board and Silver adopted us, Silver High School got hit three times
023trying to steal the stashes of medical marijuana in our secure room. We busted two of the same guy twice. So, it shows you how smart it. But, I mean, there's a whole bunch of other safety and security issues that we may not know. If they know that we're able to dispense that, could it bring in a clientele to come in and hit our schools that we don't want to have hit? >> It's a little different now. Marijuana being available. >> Yeah. >> Why would you take a chance breaking into a school, >> get it if you can just go >> drive over to bond? Why? I mean, yeah, you have to have the money, but >> yeah. No 5381 request for giving of medications. Uh and then 5382 specifically for medical cannibal. So I will
024put a note on these on 5382 revisit >> the revisit. >> Are we going to make it? >> No. Okay. 5400 medical care management. This gets into all the medical procedures. do not resuscitate orders if they want to place it on place at school. 55 5500 is guidance and counseling we're required to do uh for the state. Also outlines in the regulations the the requirements via school counselor and psychologist that we do it. We contract that through RECC9. Um also goes for our DAGs that do psychological services and those type of things. So we we have that policy in place. Uh mandatory reporting of child abuse 6250. Uh it talks about who you're reported to, what you have to do. Uh mandatory reporters. Uh also gives us a suspected abuse neglect form that could be
025submitted by a staff member. Um which we may want to look like I said we want to look at forms that we should do. Uh J6400 is student safety uh use of restraint and seclusion training. We're required to do a ride CPI training that we do through RECC9. Uh we get a lot of staff trained on that. Um we've actually talked to administrative staff. Should we have everybody trained so we so we can get a break in our insurance because we're over 75% of our staff trained will give you a break. Um so I've talked to REC9 about possibly coming here doing a training, but they haven't been very receptive just to come do our business with us. But >> you can drag us superintendent child abuse on the previous policy. >> But what we
026want to do is actually used a child. >> Actually, what we're going to do is Amanda and Brand and I have already talked about rotating it because unfortunately this year there were two times I was in Santa Fe when they had the training down there. So, we got to look at have males and females training. There aren't a whole lot of males on campus next year. We're going to if Tony retires, it's me and two custodians. So, we have to have males and females trained. So, I automatically go get trained. You >> think you're going to hire a lady? >> We'll see. I don't know what's going to happen. >> I had one in the hand. >> So, uh student safety restraint seclusion policy um documentation we're required to keep. You can do that in
027blogs that I've asked Dan Castile to provide. Uh so, 6432 is all about that. Uh supervision of students talks about what district are required to do in supervising students on grounds and off grounds underneath school activities. Uh student dismissal precautions will be no students shall be removed from school grounds from any school building or from any school functioning near school except by a person authorized to do so by the student parent by a person. That's the pickup rule that they put in place a few years ago that we have to document which is why we changed our our pickup procedures this year to use the upper parking lot so we can verify that and they have to be on the log in order to have it. So we make sure at the beginning of the
028year we contact all our parents with that when they fill out the form. >> Student said you don't give enough lines down there everybody that can pick up your key. >> Always put Mrs. Dunlap's name down there. >> Student use in parking. talks about student parking on campus that there we're not subject to damage of it that happens on our school grounds, but also could be susceptible to searches if need be. There's those policies. If there's suspicion that there could be criminal activity or other activity that violates school policies, >> if they're parked on the street down here or in front of the gym, is that public or is that >> I can tell you what our attorney said. It's not searchable, is it? >> It could be, but it' be a gray area in
029court. But since it's been the history around here to use that for school parking, that is what we would argue. >> Yeah. If you're on this side of the street that borders our property historically, yes, that's considered student or staff parking. There's a way we can get around it. We can actually designate those areas as school parking zones and notify the village that our students may be parking there. And then it becomes our authority. >> I know back in days in the day when we had some smoky, you know, they they parked out there on the street and go out there and smoke in their car, >> you know. >> Yeah. >> Okay. >> That's the thing we got to consider, too. So, >> we don't want students out there smoking, Cody. Just remember that.
030There we go. 675th student volunteers and ski community service. Uh that we encourage the district for that to happen. Um teachers and members of the community are encouraged to check with students, teachers and principles where students off for volunteer help. Um we do have the right to go out and do it. So if there's activities that we could do, one of the big ones is always when you send a choir or a band to a memorial day activity or something like that that would occur for us Corona Days, we have marching band marching through the parade to be covered underneath that. Uh student donations and gifts. Students have been discou discouraged from collecting money, setting aside funds, or pursing gifts for school or faculty members. Doesn't prohibit it, but they're discouraged. Um, gifts from groups
031of students to other students shall be limited on small expressions or condolences. We just don't want to get in to the habit of having gift exchanges in classes that exceed large amounts. That's what this addresses. Um, it's up to the school to set the discretion of those students fees, fines, and charges. We just got to have it in place. even though we don't charge fees um for most things, but we this would allow us to do it. I can tell you one of the big things that's happening right now in the state legislator was to talk about how to fund dual enrollment in textbooks. In the past, we've covered it from um our operational funds because it was required. Part of this year's budget is that that expense be passed on to the parents, at
032least the textbooks, so there's some skin in the game to make sure they take it seriously because some of the areas are not happening. I'm not sure if that's going to be part of the budget. I have a feeling the governor's going to line out of that part out, but I've talked to our high institution about how we might be able to implement some of those things to get them understand or taking a college class and like that. So, we've had conversations with Clovis and New Mexico Highlands and I'm meeting with the Mexico Highlands next week during spring break um talking to them on Thursdays. The day they're doing their dual enrollment meeting with superintendent. So, Thursday I'll talk to them about dual enrollment to access theirs because they have a process that a student
033gets one warning, two warnings, and three warnings. They're no longer in dual enrollment. You've got to do things. So, they have a warning process for them for even high school students. They treat them like my nephew. Just my experience in the past trying to collect are you going to make the parents buy the book outright or is it going to come school or the school buy book and then they reimburse it was terrible >> because that's how we first started doing >> and collecting was ownorous I was >> that's a good question because that what I want to talk to Ohio about >> yeah you have nothing >> because New Mexico Highlands was the first district that actually have the students pay up front >> when they did this >> and they handled the collection.
034That's why I want to talk to them and see how they did this because Clovis wants us to do the PO for all the books at one time to them and some of those classes don't start at the same time. I mean like you can enroll in a Clovis class that's 8 weeks that there are others that are 15 weeks and it causes us a nightmare on whether that book's paid for or not. So, I'm going to talk to West New Mexico Highlands and see what their policy was in doing it because they were having a tough time collecting fees from districts as well. They'd have all these books. They would build a district and then a district would not pay them for those textbooks for either. >> Yeah. I think our income should be
035set up on a schedule for those people that have children and have dependent based on their GPA. They should have a a lower GPA and has to pay a higher income tax. That's what I think should happen. >> This could be one of the unforeseen circumstances by the legislature of putting on the parents and then you're going to wind up boring because they don't want to pay those fees or be able to be in there. you're actually discouraging kids from trying from going to school >> and we tried to bring it up as superintendent by them but there seems to be a large voice from University of New Mexico they're not collecting enough fees already for their operating >> so is it mandatory that we or could we just use our win money to take
036keep >> what books cost us this year >> depends on which there's a there's a $5,000 bi $500 biology book that they >> this year We didn't spend a whole lot because the math textbook is online. >> Online about 80 bucks. The >> they don't charge you for books at WT. >> No, that's part of your phone. >> You have to stand in line and look for the good used books at the book. >> Oh, yeah. That's the other thing. They provided one of them online purchased the writer's handbook. We set up a goo or an Amazon account like a generic one and bought the records and they all they all access them through the Kindle. >> The other part higher ed institutions are going to that where you pay a subscription for all the
037textbooks online and just go grab them. >> But in the past like you said we've had some expensive ones but we don't have >> but it's not like we have $2500 books. We may have two or more. >> Yeah. And we we've participated in the past in a it's called the tap brand and so it's discounted and honestly is terrible about sending an invoice. >> Yeah. >> Two years. >> So one of the things we did talk about is because it doesn't impact us a lot. The the only the only issue we run into is we're given money for dual enrollment for that as part of our SEG >> for students that enroll, >> we could use that for the supplies as opposed to the textbooks. So, we can take textbooks out whoever we want
038to, but the dual enrollment funds because of because of what the lottery scholarship and and the opportunity scholarship have done to higher ed. It's really created a nightmare for high schools because we're still paying those fees, but they're the people up there are not. So, they're trying to look at how to address that and make it fair. We have what on the average taking what about five kids taking a dual enrollment class at the most juniors and seniors. >> Uh depends on the >> depends on the we may have growth. >> You're looking at probably what close to three $4,000 a semester in textbooks >> at the most. >> If we would budget $5,000 on a windmill fund for each of that and put it in the student use fund, we can cover it. I
039mean that's that's no biggie. I mean we can look at doing that. you take it out of my salary, >> you would probably creates >> and and really we haven't had that abuse. Like you said, it's us getting invoices back and closed and paying it. Then they do it after the fiscal year like last year and I have to call them and tell them we're not paying it because you didn't build the right fiscal year. >> Yeah. You don't have to. >> We don't have to. So, >> oh, did that actually happen? They didn't get paid. >> Last year they did for spring semester. They did for fall because they build us in like May, but they didn't build us for spring until like July, late August, early September. >> Yeah. >> All right. Where
040we at? >> 7050 student records and how to handle it with with Furpa HIPPA confidentiality >> faith quadruple. So there's that and also other things with that uh regulation for student records and what we can disclose and not disclose. Uh we're allowed to charge fees for student records if we choose to do so uh for outside requests up. Um >> we don't especially with other districts. >> Do you have you ever had to pay any to get records? >> No. Not >> even the California district. So the couple kids that inquired here that were talking when they were coming through for the road project or whatever um they weren't doing it either. So, >> okay. So, that's all the student record one that goes over about 18 pages feels like. Um, annual notification of student
041records. We do that in the handbooks. Uh, 7080 is the location of educated records of where they're supposed to be. Um, we actually have a group coming in to do analysis. They came in and did an analysis of whether in compliance with this or not. And we're also looking at electronically putting those records on service because as Amanda tried to find out who was the one that requested the records from the 70s or 80s and we had to go through 18 boxes just to find the paper record. >> So we're looking through a process to put them electronically so we can get access to all the 63. That's right. >> He was trying to prove his name. >> Yeah. >> Is there like a statute of limitations and stuff? >> Student records. No, we can't.
042>> They were actually right here in >> They're actually in that cabinet, but we looked down at the 1958 ones at 63 down there. >> So, we've looked at that. So, I may be bringing I may be notifying the board that we're going through the electronic records classification to make it easier on everybody. And this is particularly important when it comes to our process and everything else because those do have a statute of limitations with regards to them. It's 13 years. So we have a special ed student that goes on and transfers three or four colleges. They can request their IEP from here to reestablish their services in higher ed. So we got to make sure we're in compliance with that. Haven't had one yet in the years I've been here. Knock on wood. I
043don't change myself, but it could happen. So I I think they're coming in Wednesday or Thursday this week to talk about where we're in compliance, where we're not being, and go from there. And I'll bring forward to the board. It's it's rather costly. Beware when I bring the vote forward. It's based on worst case scenario, but it's only done on the work that is done. And they will manage the record system for us and create the filing system >> for like all the student transcripts, all the student discipline records, so we can have easy access to them. So, um, we'll have to see what the cost is and whether it's or not. >> We'll see what it is. >> We may leave it in the dusty box. >> Yeah, we'll see. Um 7082 exhibit designation
044of directory information uh that they can request. Uh 7083 notification of new school of attendance of records available previous school. Uh we actually have another template that we use when we request record. We have a form that was done. Uh reg another example of a student records request form. Um and then how do we keep track of those forms is what 7085 is. who requests them, who wants to see them, and go from there. 786, destruction of information. And then request for transfers of record 7200. And then 7250 is the student photographs policy. You can opt out from being in there. And then 7211 regulation for transfer. And then 7261 is the regulation for for opt out what they can do and not do with photographs. There we go. >> Anything else? I think we're
045done. Everybody okay? >> All right. Let's get this thing started. Open the meeting. stand for the pledges. I pledge allegiance to the flag of the United States of America to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. I salute the flag of the state of New Mexico as the symbol of perfect friendship among united cultures. Starting at 7:44 7:42 we Is she still tra Oh, have you unmuted her? >> She's still hanging out there. >> I have a question. >> I'm still here. I'm still here. >> Modify the agenda. >> Yes, you make a request. It's going to be voted on. >> Hi. It's it's 8:00 and we still have stuff to do and can I make the recommendation that we do the evaluation for a
046special meeting >> like >> because my brain is not I want to do a good job >> at a different meeting >> just a special a special meeting >> preferably >> here what you have to do >> you amen the agenda first to move that in the executive session for the evaluation off of it. So you need a motion to amend the agenda to to remove those from there and then you have to put a separate action to create a special board meeting for purposes of evaluating the superintendent. >> So you got to do a two-step process. So, Elena, you're making a motion >> to remove >> to amend the agenda to remove the >> and then the last part of the contract, right? >> Yes. >> The last two items. >> Yes. Yes. >>
047For a for a special meeting to be determined when Okay. A motion been made and seconded that we amend the agenda taking off the last two being the >> what is it? >> Executive session >> in the action item >> action item of the superintendent to be taking up at a special meeting at a another date. All those in favor? >> I. >> All those opposed. Okay, we're just kicking you down the road. [Music] >> Oh, can you unmute? >> Yeah, unmute. >> She can unmute when she >> You're not muted to her. >> Oh, good. >> I can't hear. >> You keep getting froze. >> How are you? It gets stuck in positions. >> I may have in our second >> would be to set up a time for the special meeting for >>
048and that would be up to you and Kyle. >> I mean because we could do it a little we could do it at six o'clock too if it would be better to get >> No, then I was just okay. >> Okay. >> Oh. >> So look at the date. Um so my April is completely booked up. Sorry for April March. >> So like um this week the end of this week or >> um end of this week >> like I'm open the 19th the 20th and 21st. >> Me too. >> We got to remember if you're post supposed to build you got to have 72 hours. >> So the 20th what are you the rest this week? >> Let me look. Yeah I know I got some teacher interviews but I should be okay. But
049uh >> is it after school? >> Yeah, it's after school. Yeah, but I had two online interviews. One at four and one. I can't remember what day. >> Which position? >> Uh elementary teacher. >> Yeah. >> 530. What's that? >> Would 5:30 work? How long is >> 5:30 should probably work? Let me check. Can we do it on the 20th? Because I want to put the announcement out tonight. >> Yeah. 20th will work. >> Because I Wednesday night's the night I'm busy. Thursday night's going to work better. >> Okay. >> So 5:30 Thursday night is fine. >> 3:20 5:30. Okay. Perfect. Thank you. You guys don't even need to be here. >> I wouldn't put it on my calendar unless you keep >> Okay. Okay. All right. Minutes for February regular meeting approved. Second >>
050motion made second to move to approve the meeting for February. All those in favor >> I bills and payroll you're on. Hi guys. Um so looking through the packet um first part of the budget adjustment request which I know that's another action items. We won't look those right now. Uh >> Marie, you're muted. >> The remaining of the am I my It's going for me. Let me let me put something in the chat. I think it's still >> audio. >> Oh, okay. >> Come on now. >> Can you hear me now? My bad. Sorry. >> No, no, no. That's okay. That's okay. Um, I was just saying that the first part of the agenda uh for the business is the budget adjustment requests. And I know that that's another action item. So, we'll just look
051at the payroll and um the I'm sorry, we'll look at the um purchase orders and the checks that have been um cut for the month. And uh uh if there's any questions on those >> first part is the checks and then this and then the purchase requests purchase orders. >> This is all. Yes. >> Yeah. >> Okay. We got all that. >> Okay. So, that's good. Um, and then we just move to to the graphs. Um, and everything looks >> Hold on. >> I'm sorry. Okay. I'm sorry. >> That just limited. It's not a lot. So, it's a program for the cafeteria. It's like a promotional thing for school breakfast. >> And then >> that's our attorney. >> Yeah, that's our attorney. >> I know. >> That's that's build monthly. >> Oh, it's monthly. >>
052Yeah. >> So, that's our stuff that's going on with all the uh personal actions and everything else. So, and the investigation. Um just curious where are the seniors going? We going to seniors like >> the state mandate interly testing is that >> that's our and so the big big standard test and then [Music] >> that's all next one. Thanks. That was it for that. And I have a question on bank statement. The bank statement's not balanced. >> Can you Can you hear me? >> I can hear you. I Hold on. Just let me get there. >> I I checked it. >> It doesn't match. >> If you look at there's 28 cents. And if you look at visions, it's um 19. >> There's 9 cents there. It's 9 cents. So, you have 19 cents. You're
053off. >> You know, you got cash has a balance. >> Bank statement edit listing. Uh there's a zero variance. I know but if you look at your bank statement from the bank you have and if you looked at visions you have 327208.09 09. There's two deposit um for one's for 14 cents or 15 cents and the other's for 9 cent on the bank statement. They're not envisions. >> Yeah. >> Okay. Okay. Um I apologize for that. I don't know what happened there, but I'll get that fixed for sure. Okay. >> I I I just looked at the bottom line. I apologize. Um I'll get with my finance manager and find out what happened. >> All right. >> Okay. So, Marie, I guess I have a question, and I know we're we're talking pennies, but I
054guess my concern as a as also a finance person, um, you know, those little pennies, those could be going both ways. So whenever you all pull these reports, when you do the reconciliation, when your folks are are pulling this and then you're verifying what they're doing, what kind of checks and balances do you all have in place to ensure that this doesn't occur? I mean, where are they going to pull the data so that when you look and you see there's a zero variance? How how is this template working on this bank reconciliation that didn't catch what Barbara pointed out? I guess is my question. the this question. >> That's a good question because it's it is there is a template that is in place that every deposit or every um action on the bank
055wreck is supposed to be accounted for. Um, and so that's when I look at the bottom line and it says zero. I've assumed that she's done that, accounted for it. Um, so >> well, that is on me. I should have I should have gone line by line and made sure >> debit for 19 cents. >> So there's also a debit for 19 cents. So, it washed in the bank, but it should >> I know what that was for. >> That's what >> cuz it washed. And she asked me, "Well, do we need to record it because it washed?" And it was um we had done a oh it was for the bank account so that I could pay for the athletic coaches through um the bank account. That's what it was for. So they put
056put some in and they took some out. Should have been accounted for that. I made the wrong call. I should told her I should have said yes. We have to account for it no matter what. That was me. >> I know exactly what it is now. >> 19 cents debit and it will still been in balance, but you would have had I mean, like I said, you should have put it in as an adjustment. >> Absolutely. You're exactly right, Barb. Yep. But I know exactly what it is now. I'm sorry. I I didn't didn't that didn't click with me. more the more ins and outs that go in and out. >> Anything else? >> You're over there scratching your head. >> Wondering why we're always being schools. I'm sure it's something that's something. I'm sure
057that >> what we did this year is to ensure that if they weren't getting fed at the at the games, we cut it for the credit card so they could stop somewhere after the game. >> Oh yeah. >> And make sure they were cut >> because sometimes like we get down to an ammo, they run out of food, >> you don't do it >> and you stop. So we made sure we had a double set up this year for and for the concessions when we went to our >> G. How are those working good? >> Oh, they're awesome. The problem is >> the problem is sometimes is when you're trying to trade five and you're trying to register for conference, they do it individually. A lot of it gets set to mine and Amanda's card
058even though we may have not paid for it because we're the ones that have the permanent ones. It's like Brandon had to come get mine today to register. Nicole had to do her her uh HR stuff through my card and everything else. So I'm spending a lot. No, I'm making sure everybody else is covered. >> The other ones don't have as much money on them or what? No, it happens because of like when they're out for basketball. We'd have two out. We may have one. Tony would have one for Boe. So Amanda and I may be the only one that in the building. >> So we may want to look at adding just a separate one for Boe for next year. So that way they would have their own. He's also running into issues like
059booking rooms because they're individual charges that will flag it as fraud because they're the same charge >> over. >> So we have a separate dedicated card for FFA. It will because I don't run that issue when I booked them for athletics and like that because it has a name on it. So we can put ether teacher on there with a name and then >> once we get that resolved bill >> I don't have to approve >> second motion made second to approve payroll bill. All those in favor >> I I opposed. All right. Budget adjustment requests. We have a few. >> Yes. These are um the budget uh so the budgets were uh the audits were finalized and these budget adjustment requests are so when the budget is put out it's a estimate estimation of
060what will be in the remaining cash and these when the audit is actually done there's sometime there's a variance and that that's what these budget adjustment requests are they're the variance between what was estimated for the budget and what what the audit actually showed at the end of the at the end of the audit. >> Move to approve. >> Second. >> Motion been made and seconded to approve the budget adjustment request. All those in favor? >> I. >> All those pass. All right. I apologize. Don't ever >> Okay, Marie, thank you. I don't know where you're at, where you've traveled to. You look like you're in the car, but uh wherever you're at, safe travels and we'll see you in two weeks. April. >> Three weeks. >> Um you know, uh April 9th is your
061normal board meeting and that is spring budget week. So, >> We're going to move it. I'll get it with you, Marie. I probably have to come back. We're probably going to move it to the next week. >> Would that be good? >> Perfect. >> Yep. >> Okay. All right. Thank you. >> Thank you. Bye. >> Principal's report much. >> Um, so it's been a rat race. I feel like we were just here. Um, but things are moving along. We'll do testing as soon as we come back from spring break. >> That's next week. >> Next week, then all day Thursday. >> Yeah. And then they come back and then they go >> few teams qualify team and >> did did they get them all counted from Saturday? >> So they and it's it's eight different
062kids. So we'll take eight kids >> produce and >> they're limiting. They're not allowed to bring two of any teams anymore. So we have one team and one pro team >> and that was because of the bus last year. I guess they got tired of we had beat one and two >> um drastically like by 80 some points. >> So they they only one one team is harder. However, however, we have pushed a little bit uh for um accommodations to stand in FFA judging because they have not really supported those students in the past. You're left to your own devices and um we're going to push for a reader for the written exams produce to come. >> Well, I I think it uh >> did and I've asked a question for many years. They have
063notes. >> Yeah, because I know I know a young man in Capan that his dad has to go with him to read the >> Y >> read the questions for him. >> A blind ma young student from Hondo. Uh he gets accommodated but um not either. Okay, I have another question, another concern that I wasn't going to share with Marie because I'm sure every time we had a meeting. >> Um, you guys have a lot of activity that are in in the needs to be prepared. Those are huge on especially activity. >> There are several I talked to Brian about last Friday. I actually talked to him twice in the last I mentioned that to him. He was totally unaware that was going on. Nobody. >> So where does where will the money come from?
064>> Money for the meals and like from the big funds we talked about last year. >> Win money. >> That's exactly what that was done and I told Brian that the translation between three different business managers in a year. It's not getting done even though I keep asking for it. So I told Brian called me and I told him >> so I need to submit. So >> all the pools are activated in my >> because I was sending some of those up for mail through win funds to be paid >> and and they were not coding them right on their end. So I had to tell Brian exactly where those funds need to come from. They need to make the adjustment. I don't know how many times >> I'll fill you in at the end
065of the meeting. >> Remember last time we were talking about hiring somebody there. >> So we're there. >> Yeah. >> Finaliz sheet, right? >> Yeah. >> Yes. Yes. >> They were pulling from operational and activity funds instead of taking from the designated funds we had set aside. They were they were supposed to seed those accounts at the beginning of the year with a net with a certain amount of money that I gave them and it was never seeded by a net and Liz never did it. And then when I started talking to Brian and found out what happened, the money I set aside for the extra meals and all that stuff was never put in from the winch funds into those accounts. >> Okay, time out. We'll get to that in just a second, but
066let her finish your >> Yeah, sorry. But activity is part of your deal. Are you guys still learning? >> Still learning the financial side of that. >> No, you're good. The stat uh well obviously so our girls made it to the second random state tournament unfortunately lost there. Um we did have a student um received the Matt Chase scholarship and was that was awarded at in the 3A championship. Congratulations by the way. Sure. He looks very excited. My husband was very funny when I said, "Hey, your son got an MMA scholarship." It's like already like we no senior graduate. He's like, "How did you get an MMA scholarship?" Right. >> Also falls under NMA. So, um, we haven't heard back on any of the other scholarships and none of the kids have reported to me
067yet. So, um, and then the day will fill out their I'm going to get those to you tomorrow. They held off. >> Oh, okay. For a bit while they kind of figured out the process and so we'll get them turned in. But >> so another one for every one of these you fill out. That's one less camp you've got to produce. >> Like another stat, we have had some students move out. We're down to 62 in our elementary, 40 in our high school, giving us 102 students. >> Down to Okay. >> But we're expecting another group to move in here soon. If not July, >> if not okay. >> So on this, if we didn't have that wind money, where would that money come from to put it? I'm not sure they have all >>
068I probably would have taken it out of some of these other FFA funds like I would have it asked Mr. Johnson out of FFA if he would be willing to donate because this has nothing to do with the school. This I can't take it out of operation. I couldn't take it out of you know >> anywhere else. But because Mr. Johnson had such a huge deal probably would have gone to every single one of these activity funds and said based on this and the percentage I need to take 10% from you 30% from you to make up the 100 to make up that gap but you have to get the okay from this activity whoever has this activity I can't >> that would create morale issues to a certain >> yeah it really would I
069mean it would be which I told you >> this should ever have been allowed to happen and it wasn't going to because he this never happened in my work. >> Never. >> And where's this money? >> How how did it even happen? >> Well, I came with a PO and said I need to do this or I need to do that. One of them is student activities or no. Yeah. And then volleyball. Volleyball was in the hole and booster club was in the hole. And so they probably would have come and said I need to, you know, I need to buy such and such. And I would have gone to the cash balance because this is not budget and I would have said you don't have enough. >> Yeah. >> And so you need to
070have a fundraiser or you need to ask for donations or you need >> but with the situation we were in them being there >> nobody nobody knew where they came and said here's a 300 bucks. Okay. Barb brought up earlier in the year because the cash reconciliation was balancing out. We didn't know what the account was until Brian got involved. When would they finally balance it? February. >> February. Yeah. >> So, we went through nine months with the transitions of them not having the cash balance is accurate and that's just getting worse. >> And that's why last year when we brought this up in the budget with the extra meals and like that we were looking at doing the fund that money should have been seated because I gave Annette a breakdown of what anticipated
071meals were because like I anticipated 20 basketball players, 10 girls, 10 guys. to put in those accounts and you would just shift between those accounts from the wind funds and we would seat them. never happen on K12. >> When there's our K12 never unless they check cash for all the 20 call back said, "Hey, there's not enough money instead." >> That's why I'm I contract. >> I am notifying them this Friday that we have a business manager and we're going to start to transition with them. It ends June, >> April. So, we will do the transition with our new business manager, Vicky De Vicky Chavez from Deming. >> She will be coming in. I had to wait for her to give me the clearance. I finalized everything with her Friday. She can start April 7th
072because she's done at Deming on April. So, she will be here working or virtually in those days. I gave her some transition time because she's going to move a trailer up here and everything else, but she's planning on being cited. We'll start with >> this might be one of her >> looking at >> projects. >> Trust me, it's going to I'm going to bring that to Brian's attention on Friday of all this that happens because they were >> I have another one. >> We're not we're not the only district that's doing it with them because Kazo ran into similar issues with them this year. >> Okay. First screen read uh discussion policy schoolboard policy review section J specifically J 005 to the end. >> Yeah. >> I second motion been made second to approve the
073first reading of the JSO in favor. >> Yes. Next question. >> Yes. Yes. So based on our motivation on the modifications and the homework and going through the AI and >> so we still go through all these hoops >> um we have some changes those will take effect before we approve after the third read >> correct right we've approved the whole policy then we'll come back >> and amen >> we had some >> you didn't get through that part we had some gender stuff in some uh not gender identity in this in the JS. >> Yeah. >> And there's some other things in there that we need to go through and make sure that >> we just >> Well, what we're going to do is >> it's easier to adopt it and then come back
074and amend it then try to amend it now and then we'd have to go bring more. >> So, okay. So, motion's been made and seconded to approve all the J's. All those in favor? >> I. >> All those opposed. All right. That gets us to the second reading in discussion of the school board policy review section. I specific I 050 to 7600. >> Second. >> Motion been made and seconded to approve. All those eyes. All those in favor? >> I. >> All those opposed. Third and final reading of >> of policy school board policy review section E specifically E0050 to E4550. >> Which ones are those? I >> what were the E? >> Those were the ones on um we did them in January and the executive group was um those were ones about the
075financial of the district I believe. >> Okay. Okay. >> Motion been made seconded to approve. Did I get a second? Okay. Motion been made second to approve third reading of the school board policy section E. All those in favor. >> All those opposed. >> All right. >> I move to I'm sorry. >> Go ahead. Go ahead. >> I move to approve the Corona Public Schools master facility plan. >> Second. >> That is this before you got here. If you have any questions, >> give it to them. It's pretty self-explanatory. It just gives us what the the most important thing is those back pages. >> Uh showing the kind of the timeline. >> It looks like it looks like we can get 100% of a brand new school >> paid. If not, it's not going to
076cost you 80. The only hangups that I saw and that I heard him say is and you said is that we just have to get that that >> either the 1.3 or the 3 whatever 3.3 mil levy passed >> so that we can get to 10 but it may not have to be 10 >> because if it goes to the legislature and she signs it may only have to be eight. >> Remember them they were talking about that up there and they it's passed already. >> We have never in this community Yeah. And when they know what it's for. >> Yeah. >> I mean, even talking to them, >> but you know, I've never had anybody ever ask them >> since I've been on the board when the mills up there. >> There's never anybody
077because we've always been education school. I will tell you though that I have heard from the community that the bones are perfectly fine. Understand why we >> So, I think you guys are going to hear that issue. Are they are they older individuals >> because they went here? They don't want it to go. >> Well, I don't either, but >> Well, we might need >> Yeah. >> Until they see the $70,000 all the Yeah. 80 90,000 $100,000 plumbing bills. >> I don't know how much you got to spend. >> Yeah. All of the new stuff. Yeah. We've had to put new stuff in. >> Yeah. >> Because our boilers are But >> and and unique thing is when I talk to the people at the sporting events that come on a regular basis, >> they're
078all very positive. There's that small group that are outside. >> I mean, even talking to your dad and everything else about what's going on and understanding the need for future generations. You have two distinct groups of that old population that are understandeducation. to sell on that. And >> I mean, I just ran the numbers quickly in my head. I can get them for you guys next month for sure. But with this latest $77,000 project to take care of the sewer collapsing over on this part towards that, we're close to $300,000 in general projects for this year and maintenance and >> money down. We're putting band we're putting band-aids on a 18 stitch suture wound and you know no matter how bad we asked him you were on the school board in Nebraska did you know
079on these things he goes no we needed them I was like what's sorry Okay. Motion been made, seconded to voted for. >> Did we already vote for >> I got to write down for them. >> Now it's just >> we approved. >> Okay. First thing, counter lawsuit. The governor and department of ed have appealed it. So, it's going to be a two-year process to get through, but the thing's still going to be intact because >> because the judge did not do it on an expedited appeal process on the appeals court appeals judges have voted to let it go through the process. You're looking at two years of maintaining this, but what's going to happen is we're going to need to contribute more. They're going to be asking for another $1,000 to do it. I told
080I told I told Stan the director of M cell and the superintendent associate I come to the board. There are several of us considering we can use wind farm money if you the board would be willing for us to go up to $5,000 a piece because there are some like the reservation schools have a tough time getting the money. I'll put a thousand in first and they need more. I told Stan to come back and ask. I just want to make sure you guys are aware because he doesn't want to issue multiple >> asks to everybody because it makes it look like it's a money drop. He wants to make sure he's going to get estimates of total cost. We're going to talk about it at budget conference. So, in the April meeting, we may
081bring back the actual cost, but I'm just telling you there's probably a $1,000 a minimum thousand bill coming for the next step. If all 64 districts and 48 ch or 32 charters put in, that might be enough, but they're going to ask for an estimate of what it could cost because appeals are a lot more than the initial final. So you're questioned up and now it's going. >> No, we won everything had had approved it, but we still have legal fees going through the appeals process. We have to motions and they appealed. >> So we would have probably appealed if it went the other way. >> We would have appealed the other way the other way. >> Yes, we're actually going to look at buding it for next year >> anyways. >> Yeah. So I
082would say so if we are going to budget it, why would we want to use one money? >> The thing is we got to be very careful what we pull from because of it being a legal proceeding as Barb will tell you. >> If it comes from our SCG, it could be fine as part of our legal expenses. >> But it's a below the line item that we try to take it out of. >> Yeah. >> That's where we get in trouble. So, if you want me to budget it and put it in for next year, >> how about the state? >> Well, the state will pay at the end, but we have to come up front. >> Yeah, >> that money for legal fees is that's a gray area. I we would be better
083off, especially if they win getting out. >> Yeah. Because I learned about that above the line, the line, middle of the line. line is that's money that's given to us the calculation based on the SG, right? >> No, the below the line are actually implied programs that you'd have to do and would have to have something related. >> Okay. >> The above the line ones is what's done for students and and programs. So, we can take it out operational and budget into our plan, but a lot of people are looking alternative funds. We could take it out of our local property tax because we have discretion over that. But like Barb said, wind might be the best to use it out of >> to do that. >> Still get reimbured >> at the end once
084once it goes home. Very important. But this is going to be an ins and stand told look at it this way. >> You're investing to maintain the 4 day school week. You get your return on investment later on if it comes back because they will have to pay back the legal fees or at least whatever the judge rules at that point in time for that. We may not get all of it back, but we'll at least get a percentage of it back and we can do it. But it's just a way to make sure we're invested to keep it going. But I just want to make sure you guys were aware of that. So I'll have better numbers next next month. >> So how many schools are in on this deal? >> We have I
085know we have 38 charters. I believe we got to 62 public schools. >> 64 62 somewhere in that neighborhood. I got to look at the exact number. So it's still the same number as >> Yeah, there's actually nobody else can join it now. >> So it's just those 102 entities that are involved in >> we're going to talk about Algree and them having to pay some of the money too because we we protected their way of doing their professional development too. But that's >> little guys teacher housing. I met with PSFA. They have already started the process of permitting and all the required testing that needs to go on. are hoping to have the as best test done by the end of next week so we can start demo as soon as possible. I just
086want to remind the board this is a PSFA funded project so they're taking the lead on it. We got to follow theirs so they're doing all the procurement for us and everything else. I'm involved in all the discussions making sure they know I can recommend vendors for them to send out to and everything else. It's been a very flawless process right now and they're moving quick because they want to make sure that they can get this money expended and we have those things built by July 31st is their time. They're hoping to do it earlier if we get the demo part done quicker. >> Did those individuals that were asking me questions and I told you they would be getting with you because that's what I recommended. Did they get with you? >> Not yet.
087So >> I told them sooner than later. >> Yeah. But that's just for that lot. They've got to do soil samples. They got to do the hydraology test and all those things, but they're going to get the asbesus test and the soil samples done first because based on my opinion, I think we may need to put a retaining wall down there to prevent erosion because it's such a bare slope. >> Yeah. And that's actually part of the site setup. So, they want to make sure that they can do it. And I've already talked to Tony about getting all the stuff out of there. We need their drop dead date that they would like to have everything out of there. Right now is April 15th. So I talked to Tony today about that to make sure
088all the cabinets and everything get out of there was there. We're going to wait to take the doors and the windows out last minute so we don't get squatters in the house. Um so the date before they do that when he's going to start pulling stuff out and get as much out as he can. I told him to salvage what you can. If not, it is what it is. But you get doors off and all that stuff so we can resell them or whatever. So that's the timeline right now. and I've been in contact with them. I'm supposed to they've developed scope of work for us for preparing a lot. I'm going to meet with them again next week over break. I'm not going to have much of a break because teacher out, but that's
089fine. Um, but PSFA contracts and all that stuff. I'll make sure that we get verified. They will send me to that. You don't have to approve as a board because it's their project, but they'll keep us informed of how they're doing it. But it's gone pretty smoothly right now and they're moving really quick to try to get this done in a timely. I'm I'm impressed. So, there's that. >> So, we're waiting. So am I. >> Yeah. >> I figured it'd be this time next year. >> Yeah. Next. Well, there could be delays might be sight prep and all that, but they're shooting for July 31st. >> Long as they work in the wind, you'll be all right. I don't see >> Okay. As we started to make conversion for our PA system and to be
090able to have access from the outside number to call in and control it. So like dispatch could tell police where to go in a building if they because sometimes their their radios don't work inside our buildings and like that they have access with that. We were running to an issue that plateau did not have any additional numbers the district could implement in there. So I authorized Bill Mundy who's the person who's doing this for the contractor we're doing is to look at using Barb's old business manager number as a portable for that. the number that was put in they I know it's listed as barf number on the phone list still now this thing so we had to let them know 1711 was the business manager's number that was coming in but on the phone
091list at plateau he had barf number so we had to let plateau know it was barf number that we're trying to do it they're running the test this week if it works it'll be great because then we can give that dedicated number to law enforcement they can get access to the pH system they might be able to gain access to the cameras if we can port that as a number into that as access so they can have all of it. They have a user name already inside the can happen. If not, worst case scenario is we get either a Verizon or T-Mobile number that is Corona because right now the only numbers available for Plateau are coming out of Vaughn or Capitan. We don't want to confuse parents because if it's an emergency call that
092comes out from that system, they see those numbers. >> Want to make sure. So, it would cost us maybe 20 because the amount of time we would use it, we might be able to get it for $20 a month a line for the safety of kids, which I think is well worth $240 a year if we have to do that route, but at least it would have an emergency notification coming out from a number linked to Corona and not another municipality around us. So hopefully by Friday we will have an answer whether the 1711 number works or we have to go that route. But I've already had conversation with T-Mobile. They do school discounts for that. They were looking at $27. It's only one line. It's for safety. They might be willing to sponsor. I
093gota talk to the regional guy. So, they might be able to give us one line for free as a test because, as you know, T-Mobile doesn't work really well up here, but it does work. Not all the time, but it does work through their landline system because they route it a different way. So, it might work. So, we might be a test district for them, but I will talk to Bill once we get there. But he's running the test on the pings of the line. We have to do it for three straight days. He started it Monday night. So he's got to go through Thursday morning and then we can actually test the system to call in and see what the caller ID says coming out. Are you talking copper? >> What's that? >> When
094you say land line, are you talking copper? >> Yeah, we're talking the actual lines into the building. We have two existing main lines of this building plus the fax machine which are the three lines that we own as a district. So 1711 1911 and the fact number is 2020 >> I don't know it um 2026 is the fact >> yeah 2026 was was a number that rang at school too >> okay I'll look at that one too >> 1711 1911 26 okay >> reason I'm asking has been communicated that those are going what we don't have any available outside lines to purchase to come in. >> But the copper >> it's my understanding all copper is going >> that might >> copper or is it fiber because we have fiber for the internet. >> Yeah.
095>> Everything will be fiber. >> Well, they tied it in. Yeah, they tied it in. >> So, it's not on copper. >> No, >> it's all fiber. >> It's probably all fiber. >> So, it shouldn't be a problem. Well, it's anybody who doesn't have >> the problem is is the existing lines we have. There's not another line with corona. All the corona numbers are >> so if we do if we purchase another line it's got to be orns. >> Yeah. We just want to make sure come out of here. >> Okay. So here and I have had this conversation their CEO. >> Yeah. >> Because I didn't realize until they were on fiber to us um in fact I sent her an email today um with that big app power outage we had on Friday
096because I've got to have 247 communication. >> Yeah. >> And when they ran fiber I lost my landline and lost which was 247 gardens during outages. Oh, fiber your little >> I have once my and they gave me beefed up batteries. Yeah, but after they're gone >> and not only me but a lot of our members are in that situation too. >> So I told Lana, I said, "Did y'all even think because it's not good for them, it's not good for the any utility what that's going to look like down the road when when all the copper goes away because that was like our lifeline. Princess and I have an old orange phone that came from who knows where that you know you dial it and they must have not deactivated your copper then but
097that's coming so just I mean >> all of that would be Lana's telling me all of it would be >> she I need help. >> So that's what my next I'm sorry to to but this you guys something to think about >> when that you know so if there's a major power outage and everything is fiber and and I don't know what kind of I know you know I know we're >> Yeah. We had 200 backups on all our system >> and in some cases >> it's not going to be enough. >> That's not enough. So, we have here's another scenario and I'm sorry, but I mean we've had these conversations. We're all very concerned in the rural areas and we're fighting it. There's legislation right now in Santa Fe um with the um power
098shut offs with the investor own utilities, the big utilities, but >> it's not just Albuquerque and Cruises and El Paso and Santa Fe and Rose. So, like Central, I'll just give an example and our co-op is not different from others. So even though we buy power from the G&T, okay, it's willed through PNM's transmission lines. And so just two weeks ago, everything hit the fan because we found out that PNM is putting their transmission on one shot. They're not shutting it off, but they're putting their transmission on one shot. So one operation occurs and it all shuts down. Do you know how long it's going to take for them to control the the transmission in rural areas before they can bring it back up? We're looking at a full day if if there's an operation.
099I'm not saying that would happen. So like central, we put our lines on one shot that are in the wooded areas on a really windy day. So when an operation occurs, so when when you're at home and you have an operation that goes your power flickers three times, yeah, those are three operations. One shot is one time. >> So that's where we're headed. So that's the only reason I I bring this up is is we're concerned with all of the automation and everything that's happening and then all these other things are happening, you know, on the outskirts of that. It's fixing to be a little bit chaotic. So >> because on you guys' one shot, you know where you shut it off. You don't have to check the whole region. You go to the mountain.
100It's Yeah, >> we know where those where the grid is and how >> right >> but you don't have a lot of money. >> Oh yeah, you but >> yeah. >> So >> anyway, I'm just sharing because those are concerns that we're all having because of the way this stuff is moving. It's like the right hand doesn't know what the left hand is doing. We got our annual review with Micot coming up in April. They kind of do that to see how service Now we got everything done and now we're going to have Camet out of Santa Fe as our service provider coming out for maintenance and everything. So I can bring it up to them and see what they what ideas they may have for that. >> So sorry. So this I can't believe
101I didn't think to bring this up. Something that we need to consider in this is this school needs to have a full backup generator on the building. Um to the extent that it could run for a full day on that generator, the the main components that you would your security, your network, your heating, your cooling. Oh, so just general. >> The only thing is it's really hard. We have a general act and it's really hard to find folks um we're running into that too that will support it and take care of it and maintain it. So >> sorry people anything else on the phone security? >> No, that should be it. >> Okay. update on powers school you um we did find some virtual options for July and September that could be catered better. I
102called our powers school person and he also suggested we may want to do an individual contract just for them for training as opposed to go because power school you throws a whole bunch at you. What they can do is come in and do an evaluation of what training we may need to make them interact. So I talked to them. um they're not ready to talk about that option yet because it's brand new for a lot of schools in New Mexico. They've done it in other states, but they're starting to roll that out. So, I'm going to get with them in the next couple weeks in early April to see what we can do, but there are virtual options online that we could access that may be better fit our needs than going there. So I'm
103going to set up a complete meeting with them and their training staff, let them know what we're looking at because we're starting to find as we incorporate all parts of power school. They may not be communicating right. Like right now we're in a fight with pen on our attendance module because we don't have the even though we're one school underneath them. We have two buildings for attendance and we reported attendance high school by period and elementary by day forever and they want us to do the same because we're a combined school. I go no we're two different buildings. So I finally emailed Greg Forset today. says we're doing it the same way as capac and kerosa 10 is being certified in our not ours is not and I haven't heard a word back that last
104so we'll get that resolved in doing that but we will work with powers school can do a catered professional development plan for districts and with the amount of turnover I want to make sure when the new business maners come on I know she's very knowledgeable powers school what she knows she used to train powers school at one time and when she was a when she was a u director in the district she was at. So I want to get to understand what she can bring to the table and we can cater this to how it all work. So I just want to make sure you guys are aware of that. So we go from there. And then the last thing is as Marie brought up the 9th is the first day of budget conference. So
105the 9th, 10th, and 11th. Cody and I talked. better for middle of the week instead of trying to scramble for a Monday meeting and Cody drives home and forgets about whether it's the meeting or not, which you almost did tonight. No, he >> No, I did not. >> One time though, I did. >> All the way home is next to me. Where you at? >> Yeah, there we go. >> I'm at home. >> So, we're looking at just moving it to the 16th the following week so that we confirm everything. Right now, Barb's going to be shocked. Our tenative budget date for submission is June 10th. Yeah, that's the that's the latest we probably ever had. >> Yeah. >> April 14th. >> Yeah, we were usually the early ones, but there are quite a few
106of us that are in the lawsuit that moved to June. >> Oh, so you don't you don't uh control the date? >> No, they send it to us and we we submit. But June 10th is our 10th date, but I'm waiting for it to be changed earlier because I think that's a game they may play with the 4-day districts. But I'll keep you guys advised. But if that's the case, our our June board meeting is the 10th, the very next day. We may want to look at doing just a budget meeting on the 9th >> or or 11th would be that. >> Yeah, >> we can do one on Monday or do it that Tuesday. have a special meeting just to do the budget and then we can get do the rest of work on
107Wednesday to get them because that's going to be a busy month for us because we have to do the policy procedure amendments changes all those things. So, I recommend we look at a board meeting. You don't have to tell me that right now, but that can be done. If you can't attend actual, you can do virtual and we can do the roll call votes and we can do the budget update and all that. But I'm planning on giving you at least a skeleton presentation in May of what we know at that point in time of what our priorities will be and then we can do the final budget approval and presentation on that special board meeting on the >> I'll keep you guys apprised. >> So, when do you want to do the April meeting?
10816th probably Wednesday. >> I'll change the date on the calendar. We can go from there. >> First week. >> Okay. So, there's that. So, that's all I've got. So, I will move that April 16th. >> So, you've had some inquiries on your teaching position. >> We're interviewing. We actually have a candidate coming on campus Wednesday for >> early childhood >> prek through two special >> prek through two. So where would you put her? >> Crystal retired. >> And but you haven't heard from Marissa for sure. >> Not officially. >> She's the only Tony and Julie are the only official ones, aren't they? >> Well, Crystal has turned in. Crystal hasn't officially turned in her resignation letter, but I've signed her retirement paper or getting ready to sign her retirement paper. So, let her happen. >>
109Either way, either way, it's like that age at the state tournament because I told you, do you want me to tell Mr. Clark return? >> Told her because here's the issue we're running into because the ERB under staff. I told her said, "You better get that paperwork in by April 1 or you might not have your letters back in July cuz there are some people right now that have been backlogged that submitted a retirement letters in January. They still haven't process them." Tony and Julie's have started here, but it seems like they wait and do try to do everything at once. I say you got to push them to make sure they get everything done. So on July 1, you know for sure that gets done. >> So no other elementary leads. >> We have
110a couple. We have we've interviewed multiple people, but we're bringing one on for now, but we got to wait officially everybody. And we've had >> We told you about the STEM lady. >> Yeah, we have a STEM lady that would come for Hannah Garrett that we're interviewing on on t tomorrow afternoon. She's one of my interviews. We have the additional sped position that R and I are looking at possibly staffing because we have 30 a case load of 34 students now as compared to 14 last year. We've added 20 spit testing. those kids feel good starting contest. >> So we've got that going on. It's a it's it's a wonder of >> and we have a couple other once everything shakes out in the elementary once we know exactly what's happening with Julian like that.
111We do have a couple the one interview I'm doing on on Wednesday is a late elementary teacher. Um we do have some flexibility with some of the lure that we have to move people. Um we can do that. So your your administr [Music] not officially yet. We haven't done anything yet. So we got to let the process keep playing out and see what happens and then we go from there. >> But did they move out of the teachers? >> Not officially yet. They haven't officially moved yet. They told me they're moving. And they give me a day to move out so I can cease their service. >> They give you a reason why >> they're buying a house. >> Oh, they're buying that. >> No, we can go from there. But that's all I've got.
112>> Well, good luck. >> You can see more. >> We won't we've got some good candidates. I'll be honest. I even WT for a act teacher and they said there's so many a jobs in Texas that >> you know since I talked to you last week at state basketball we've had three inquiries on boag after last week. >> I know of one of them. >> Good ones. >> So >> can you tell me what school? >> It's a Wuhan. So, I'm just gonna share a concern that Jeff and I have. >> Yeah. >> And you I'm preaching to the choir, but just please be cautious on a on a young male. >> Oh, you know. >> Young male single a teacher. >> And to prove a point to you, >> we did have a female
113bo. No. I just sue Eva. >> Yeah. >> Well, for some reason I mean for certain reasons there's nothing. I mean >> no I'm not just >> I know but >> I know I know as many good actually good as many good women teachers as I do men. >> There is also and sometimes >> I know a whole lot more better ones. >> Yeah. One is one is there's also another uh female assistant from out of state that called me Thursday I think it was no one would have meant Thursday but Tuesday before I left her state >> well inquiring too young single >> well she's not exactly young she's done an eight years as a middle school teacher over in Texas >> well I tried to get the one >> no that wasn't the
114name >> well there's one there's There's one that came from well she's from a district in East Texas. Um her husband got reassigned through the forest service over this part of the state was inquiring to find out if she because he could apply to work in Rhodeo if he wanted to. How far they were from here and that type of thing but he hasn't been officially assigned yet to whatever station he's been at yet. But she was exploring opportunities. So I'm not sure if the husband got assigned to Rudoso or Lincoln Forest or or going down to Hilo or whatever, but she was just inquiring if how far were we from certain areas. I told her, "Are you going to fly?" I I didn't check on I didn't check on Reed yet to see if
115she applied if there's something. So, how do I say this? So, you being new to this area and the culture here, um, Tony's shoes are going to be big ones to fill. >> Um, and >> and that's going to be a hard thing. >> That's going to be hard. And we're super stinking competitive showing and judging >> the families. And so, the expectations I'm just sharing, they are going to be high. Tony wrote the job description for me. Okay. What else do you want me to do? >> He also told all like when he talked to the said you're not trying to fill my shoes >> because that's several have not applied for that particular >> that you have to develop your own way but know that it is well established. >> Yeah. >> Yes.
116So thank you very well. >> Yeah. But some of them don't have said no I want to play those shoes. >> But >> well >> at least they realize >> you're honest. Yeah. Now the next one if we ever the next day stay long they'll all go on and just by coaches coaches >> and one of our potential is true because >> his wife got the superintendent gig at >> she did >> he's the acting superintendent for the rest of the school year and she's going to apply for the job. Yeah, >> she was she had her elementary so that I was going to take care of too. >> Well, and and the Wuhan young man of those boys were both they're they've got they're good showing judging there they are but >> Oh, from
117>> Yeah. Not the not the one that's in in Oklahoma and married to to Kellen. It's the other. >> I don't know him that well, but I know I know who they are. >> Sorry. Small. I know this is I I hate it when my board gets involved in all my stuff. Sorry. I'm not I'm like this is not your mine. >> Yeah. >> Sorry, Curtis. I was going to bring it up in executive session. >> He already has >> but all right somebody >> I move to a journ.