001Okay. Somehow with the bandwidth. So what we have to do is make sure they can review it. Any language changes are in compliance and it so it doesn't open us up to unnecessary litigation. So the recommendation is if the specific if there are specific areas and policies that need to be reviewed, give guidance tonight. We can get it to them in July and then we can make any recommendations for changes in the work session in July. We actually have until August 1 before the students really get here before any major impact could happen Elena. So if we need to have a special meeting to do any work sessions, policy reviews and recommendations, it needs to come from a guidance of the board to make sure that we don't violate any other >> right >> policy
002procedures. was it was my understanding because there were there was one particular and I don't I have it written in some of my notes somewhere but there was one in particular where we just we caught something um and and you had made this comment that we would have that opportunity and so and then I had made a comment and that I would be hopeful that you and and your staff would be going through those based on my recommendation of of ensuring that there weren't any other issues uh since we're flying through those pretty quick. And so I just hope that that has happened and make the recommendations to the board with those areas so then we can recommend the tweets to be reviewed by our attorneys. >> I can recommend reviews, but I can't recommend
003policy. That's the board's opportunity. So if there's particular areas that we know of, I have those noted, Elena, but yeah, we can go ahead and recommend reviews based on what was done because I do have the notes from those meetings that were there, but then we're going to have to discuss or the board as a whole will have to make the recommendation of what to review for them. So that so I think we're on the same page. It's just we're just talking a little bit different here. So we can look at those areas and do that. And I think yeah, but that we will need to get those to them if we want to do a work session in July or we can do it at the work session at the July meeting and do
004a special meeting later that month to make the recommended changes. That could be a determination we can discuss about a little bit later. But yeah, we can go ahead and and get those areas out and then you can review them. We can send them to the attorney and go from there. But it would best if we get a works the work session next month so we're all on the same page, make sure it's going out. which I'm trying with that. Just wanted to make sure that that this has been done each month based on we go through them, the ones we've commented on and then you all making sure you're vetting them too being the ones that are going to have to adhere to this and and what where we want to make recommended changes
005coming from the board but up from staff and admin um so that we're all on the same page and I and that we have a a a list of those and what those are. so that the working session can go quickly and we can move on. >> Okay. >> Anything else? Okay. I need a motion to resend and nullify our current policy. >> Second. >> Motion been made and second to rescend and nullify all current and past policies public schools. Effective effective end date is June 30th, 2025. All those in favor I >> Kyle. >> Robbie. >> Barbara. >> Hi. >> Me. Hi. >> Okay. Now I need a motion to adopt the policy manual that has been developed with consulting assistance from New Mexico Schoolboard Association effective July 1, 2025. >> So will the
006chance to make some recommended changes? >> I think that happens anytime. anytime if we get to the policy. >> Yeah. Because a policy change only takes one meeting. >> Yeah. >> So you don't need to put that amendment. We just got to get in place in next month. We can work on the revisions >> next year. Next year nothing comes up because they will send us regular policy updates to review now now that we have this completely done. >> So they'll be sending out regular policy updates that will be forwarded to the board members and everybody else to consider as they go. So we will be doing that on a monthly basis now as they send stuff out. >> Yeah. But then if we see something that we want to change in a year, we
007all we have week. >> You can change it anytime. >> We just have to go through the steps. Yeah. >> Okay. >> Do did I get a motion? >> Yeah. Barb did. >> Did I get a second? Okay. Motion been made and seconded to adopt the policy manual that has been developed with consulting assistance from New Mexico School Board Association effective July 1, 2025. All those in favor? Barbara, >> Robbie, >> Kyle, Alina? me. Hi. See if you guys are sleeping. >> Oh, no you're not. You're second. You're third that way. >> Approval of open meetings act resolution for school year 2526. >> Okay. We just do this every year. >> Every year. Uh there was a typo in the copy I provided because I ch I put the wrong date down now therefore on
008the board meeting. So I did change it with the new signed copy. It's the one annually that is approved by the board. Uh and with that the following open meeting exact and process this was put out as a resolution uh by our attorneys last year. I just used the template again called them. They're fine uh with the notices and agendas. So I just need formal because we need to have this published within 30 days of the board action newspaper and have posted on our website effective July one. >> What newspapers? >> We do in Rudoso now. Hey, you're that one for a while. >> Yeah, >> that's a move to approve. >> Motion been made in the seconded to approve the open meeting act resolution board 25 school year 2526. >> Robbie. >> Uh, all
009those in favor? Alena, Kyle, Robbie, Barbara, me. Hi. Rob's been on fire down there seconds, man. Approval of schoolboard meeting, regular meeting dates. Did you guys see? >> Yeah, there's one change to the date, the March date I had listed the 12th. It's the 11th. So, I corrected on a copy. Um, so I do have it revised on here. That is the second Wednesday of the month. I don't know. I was looking 2025 when I was doing that. So, it's 2026. So, there's one change made with the March 11th date. Everything else is the same. And there are no dates right now because of vacations or breaks that have to be changed as a result of it. So everything will be on the second Wednesday of the month last year or next year. >> Second
010Wednesday of the month. >> Yep. >> And that way it always is. >> Yeah. >> Yes. >> I wasn't paying attention. He said >> move that over. >> I was looking my eyes were okay. I need a motion. I saw a move to approve the school year calendar 256 school board regular meeting dates. >> I second. >> Motion been made to approve the school board regular meetings dates for school year 2526. All those in favor? Alena >> I. >> Kyle, Robbie, >> Barbara. >> Me I guess. >> All right. Now we're the discussion items. >> Okay. I was informed last Thursday. >> Teacher housing. >> Yeah, we have a new project manager for our teacher housing >> and they had made the change on on May 31st and never notified the district. So, it's delayed
011us by two weeks. I have a I had a meeting with him on Monday uh on the demo plans and everything else. I'm meeting with him again tomorrow to get this back on track. But, we are going to try to get the demo phase done as quickly as possible because the people leaving PSFA, they've adjusted a whole bunch of assignments. So, we have David Chavez out of Roswell now as our PSFA project manager. Um, I gave him all the documents I had given Ramsay. We have the the demo person ready to come on ground once PSFA issues the contract. So, I should have an update by Friday at the latest of where we're at in the contract status with the finance and going from there. The good news is I had reached out to the
012preferred demo person once PSFA does them. um they have us on the radar and they will probably be on site depending on when PSA issues the contract within 72 hours. So we get the demo phase done, then we go into the next phase which I'm meeting with David on tomorrow about how we go forward with putting the teacher housing retaining walls and everything else in there. So I'm going to be meeting with David tomorrow to get all those steps finalized so we can get it back on. We're still he's still hoping to have this done by July 30th at the latest cuz he's anticipating the contractor we're looking at using two to three weeks to get the project done because the prefab nature of the homes and everything else. So he's still thankful but again
013if PFA 3A throws us any curve balls we have to deal with it as we go. >> Yep. >> Continue running to the public housing. >> We say no to that. when we all have to create the new administrative guideline as we go on >> because I got a phone call and it was about uh wanting to sign another lease and all of this stuff and I my advice was I would start looking for other housing because if I remember correctly >> there's no more to the public right private business we have >> teacher shortage >> yeah so that's that's would be what we once you once we get those installed we will have to adopt that guidance as part of it. It's not necessarily policy is we do have inside policy that we are
014the administrative agent for the district and all functions. We would just have to we would just have to adopt administrative guideline or guidance from the board of whether we would allow that or not. >> But going forward that's only because who he's talking about is our renter right now. >> Yeah. >> That house is not going to be torn down. >> Not yet. That's where I'm stuck because I advise them to consider looking for they might want to start looking for alternative housing. >> Yeah. >> But I don't know that could be three years. I mean, >> so I don't want to scare them to death when there's no housing available in this town, but I don't know what she said. >> And it depends because next month Well, >> you should have called. >>
015Yeah. I talked to her today. Okay. >> I went down because she has a plumbing issue. I went down and looked at and I talked to her. I said, "I can't guarantee anything right now until we get all this done and figure out what's going to happen." because we had talked about doing the building with the next phase of teacher housing. >> Yeah. >> And depending on what the board decides, um, Stifel's coming next month to kind of talk about that because we're going to go for a bond. We have to get it on the agenda and we have to have all the language done by the 26. So, I'm I've talked to Coney McCarthy, our attorneys on bonding on what to do, but I should get a written report from Steifil with all the
016new upgrades at the 7% now instead of 10% that is the local match already. So, we're we're 6.7. So, we will have to do a 1 mil or we have to look at long-term maintenance of that. What's the board's discretion? So, they're looking at some scenarios of what to do with that. So, they'll have that and Nick's supposed to have me an outline. Um, he's running a couple different scenarios with that because right now bond pricing is dropping. Um, so it could have a little bit of impact, but he's anticipating it spiking back up because of all the threats with Trump and all the executive orders, everything that's going on. He's anticipating the market going back up in July. So, that's what he's trying to project right now. And he'll be here in July to
017talk about that so you guys can know. But, yeah, we'll have to do that. I'm on PSF on regular. David's been really responsive this week since he we met Monday. He's gotten everything there. He's working on the contract. We're going to finance and we can and hopefully I have good news tomorrow when I talk to him then what our next steps will be to get it going. >> Okay. Any questions? Policy revision update. We did that back. >> Yeah, we did that. All right. Anything else? >> Yes. Unless somebody else thinks something. Go ahead. >> All right. So, I have uh several items. Uh so, I'll go through my list here. Um I guess I would like more information uh on, you know, I've had a lot of comments and and you know, we've heard
018a little bit about the thought process of a middle school. Um but I think there's still a lot of of gray area. So, I guess um not necessarily tonight. But that's something that I would like more information as a school board member. What is that? What is that going to take? How is that going to look? Um it's just, you know, I think we all have a lot of questions that that have deal. >> No, seven. They are gonna end or we start with elementary through six is where it's gonna go. >> They did that two years ago. They said they fund it. >> Yeah. >> They had to hire a teacher for it. They like it. >> Yeah. Well, for us the what what we're doing because you look at the way the enrollment
019numbers are going. Traditionally, we've done four and five. that next year is going to be 12 fourth graders, 12 fifth graders. So, combining them make a class of 24, which is not wise. Our smallest enrollment numbers are in sixth and seventh grade. So, this would apply to sixth and seventh grade for the middle school concept doing that because the certifications for the state of New Mexico in order for us to make sure we have a licensed teacher to cover it, secondary can teach 6 through 12 or elementary K through 8 can teach. So what the plan has been all along is that they would be taught by the four area teachers and this would only apply to the six and seven for that. So you'd have one science, one math, one social studies, one English
020that would teach us. So you have those four subject areas. Then we would have what would be known as a student support period for those kids that are struggling or need acceleration. That's kind of like what the elementary does in their morning intervention times. And it's also, and I'll let Randa go into a little bit about the special ed plan for that to help with interventions with our special ed kids at that time. And then we would have a career tech ed. It's known as a wheel. We would have them explore like the first 12 weeks would be a career exploration module, which you could use AVID as part of because we do have permission to use seventh grade and AVID for next year when we approved it. So that would be done with the
021teacher. and looking at the assignments we have because of the multiple certifications we have people and moving them around. Um, we would be able to house that without hiring a teacher, but we would have to hire an elementary special ed teacher to help with supported to elementary while we do the middle school and high school supports with that. We do have an individual we're going to talk to, I'm going to talk to on Friday that's willing to come on campus that could fill the elementary hole and then we have the high school. So that's the one hold up right now. We would do a CTE which would do career exploration. Then we could do something with computer technology and like that. Then we could do egg or something as a third one. We could even
022do shorter six week blocks. >> So it depends. Yeah. It's like an elective period for those kids to get them career explored which you said you want to have opportunities for career in teched for these kids. So we already did middle school concept this year in elementary when we hired Hannah Garrett with the flex teacher. She brought three, four, five, was it third, fourth, fifth, and sixth grade science over here. So, it's the same concept. We're just doing it in the middle school with sixth and seventh grade only. The reason we are looking doing this, let me finish. The reason we're looking at doing this because the new graduation standards that are coming in that will be approved next month by the board that were passed by the legislature last year. Eighth graders will now
023be able to take high school classes for credit if they have that. So, we're using this as a precursor to go in to work with them. And then in eighth grade, they could take certain classes like career and teched, health, algebra 1, and there's one other C, financial literacy possibly as high school credit in eighth grade that gives them more elective opportunities in high school. So, that was the entire thing because the way our enrollments are rolling out when you have 11, sixth, and seventh graders, that would be the grade to have combined. And the standards between six and seven are not that much different. That was the logic behind it. Okay. Elen question. >> Yeah. So, so the sixth grade will stay in the elementary and then seventh will will be still the same
024as far as that's when that that grade goes into the high school. Um I think there's just a lot of confusion. Is there would there be a way and thank you for sharing all of that and that was a lot of information. I'm just trying to wrap my mind around it. Could you like show us like a a chart showing like how that kind of like the grades and the and the items and location and like just to wrap my mind around it not only as a board member but also as a parent just to you know kind of understand how that's going to flow because it is different. It's it's it's and I'm not sure I didn't understand a lot of what you just said. That was a lot of information for me. So
025like seeing it on paper would would help me a lot. And I don't know about anybody else in there, but that would help me. >> Good idea. >> Yeah, we can get a schedule put together and kind of show you >> make a schedule. Okay. >> You know, we've been trying block schedule >> depends on budget and staffing and who we have and what we can do and what their credentials are. >> Um, and so I know that like Becky and Amanda have been working on uh trying to figure out like block schedules and what that looks like. So that is something that we have been doing. Um, >> and R once you get once you get into the special ed intervention piece that is going to be added to that as you go. And
026so our elementary teachers have asked that we have this is their recommendation that we have two intervention times. Um a reading intervention and a math intervention. and they want the whole entire school to be on the same well the whole entire elementary to be on the same schedule or basically they don't teach you know like ELA all at the same time and math at the same time but their reading intervention all grade levels are going to be at the same time so that everybody can circulate based off of their levels. So that's what we're hoping to do with the um they're going to have the inventive benchmark assessments. Um that way we can place them um where in the areas where they need to be. Um and that will also include like special ed being
027able to go in and have their own intervention as well during that time really focusing on those goals that they need but it's specifically for reading. Um, and then at a separate time they're all going to go during math and they're going to be taught on their level and in the areas that need, you know, where they can be on grade level. >> So you're going to have like reading at 10:00 every morning and then maybe after lunch >> and what that trickles up to is when they come up to the middle school, grade six, seven, probably eventually expanding to eight. right now we don't have the numbers to do it with everything that's going on and to make sure we cover all the high school offerings that we need to offer at the same
028time with the teacher personnel we're using um at that time you're going to have a math and an ELA or multiple teachers in that classroom it's going to be a similar block of time for those kids that they can go so they need to go to math or go to science and do those supports and intervention they're going so it's a very similar concept what they're going to be used to coming up and we know kids need some acceleration too. We have kids that are very high achieving and we can allow them to do some other things with some of the online curriculums that we have or have them do some of their own projectbased driven stuff to take ownership of their learning and like that like if you're doing I'll use multimedia as example
029we do multimedia with a kid they can start doing presentations or we have those kids that are excelling high do our announcements for a day or do video announcements for a day that we can post on the website those types of things so we can get those kids not just sitting in seats but more project based learning, researchbased type learning concepts that are starting to happen across the country and in learning. >> Yeah, I think I think you guys can get it all together. >> They're they're avid learning. So, I mean there's going to be a lot of >> really getting these kids where they need to be. And I really appreciate Mr. talking about our higher achieving students because we do have certain grade levels that are just soaring and we also need to
030support those students. >> So, yeah. Yeah. It's just I think really it's just getting more solidified in the budget and the people that we have. >> Yeah. If you had the place, you know, they do good more on the on the >> Yeah. Can I ask a question Elena? >> Yes ma'am. >> Because you brought up so six will stay in the elementary. Is that a concern that like six might move somewhere? I only we haven't heard the same concerns from parents that you guys have heard and so we need to know those as we're planning and thinking about these things. >> Well, I think that some of the teachers are confused also. So, I'm not sure what discussions that I know as a schoolboard member because people out in the community I'm like I
031don't I don't know. It's been kicked around, but I have no idea how this thing's going to work. Um, so I think as a school board member and I've not missed many meetings. Um, we've had so I know we've had so much going on. It's like the ship is going and sometimes I feel like if it goes too much quicker it's going to dump everybody out. But I know you guys are It's great. It's exciting. Um but we just don't know >> as a school board member and I you know um you know how do you feel about it? Do you think it's a good I don't know anything about it is how I respond because I don't >> I just wanted to clarify so when we're planning if that's a concern we can address
032that but >> no the only thing only thing I've heard Amanda is is just what was going to happen you know was it going to be sixth seventh and eighth grade were they going to move >> like >> well yeah I'd heard the rock building and I'm going wait >> I told them that can't happen because they're going to be moving to each teacher they going to be in the and they went, "Oh, yeah. I had thought about that." But that was the deal. I >> There was talk, I will tell you this, there was talk with staff of possibly putting the isolated sixth grade class out there because of growing numbers and with spending to have the pod for spend intervention for those kids. There was a brief conversation about what would happen if
033we went to the rock building with those kids, but that quickly got debunked because the exact same thing cuz those kids are walking all the way from down there down to the gym. they're having to come down here. They use the computer lab, go to the library. But there was that was a conversation we did have in one of our inservice about if we did a standalone sixth grade class with the growing numbers in elementary and having to do the sped because we don't have a dedicated dedicated sped classroom over in the elementary. I mean and we made the choice because of growing numbers with three, four, and five being some of our highest enrollments. Having dedicated teachers in those classes, something had to give and combining six, seven was the best solution coming in
034because there's 11 kids in those grades right now. The other good thing about this model too, it can be easily untied. If we have to go to standalone and put the sixth grade as a standalone test, seventh, eighth grade, if we get the right staffing for the high school, it's easily then tie and go back to that model if it's not working. So, it's it's because of the way our certifications now or with some of our staff members, the 67 combination will work best for us compared to what it would be because that would increase large numbers down to elementary. >> So, we're talking about rotating kids through a proposed middle school. >> Yeah. >> Not one teacher. Well, Really, it's just the sixth grade. That's what they do already. They already did. So, that
035would just be adding the sixth grade teacher to help out. She will they will Yeah, it should be in the morning rotation. >> Yeah. Yeah. >> There's still a lot of confusion out there about that. >> Well, but budget and right there there's still a lot of confusion here because I mean, not confusion, but there's still up there. Okay, Elena, go ahead. Okay. So, y'all are going to get us a little bit more direction on how that's going to flow. >> Yes, it is. >> Okay. Thank you all. We appreciate it. Um, okay. Here's my next one. Um, you know, the input from, you know, public comment and, you know, that we had several meetings ago was a communication. So, and to my knowledge, I know Cody brought it up at the beginning of the
036board meeting. Um, so I want to take it a step further and just ask you all since we've had, you know, a lot of questions, concerns, and issues with the communications in various areas um on different spectrums. What are you all working on a plan to improve and facilitate better communication based on the things that were brought to our attention? We have had some preliminary discussions, but with year end wrapup, we're going to do an administrative retreat in early July when everybody's back and that is on the agenda of a of a district-wide communication plan that ties into the strategic plan, which I know you brought up as a possibility, too. So, it is on the agenda for us to get what communication who can do it and those types of things out. So, it
037is on the agenda for our administrative retreat in July. So, thank you for a great segue. Uh, so my next Thank you. My next item is strategic planning dates. Um, what articles and we plan to bring in an outside facilitator. >> That would be the facilitator of the board. If you guys want to bring somebody else in the plan, it all happens in July. was to talk about what the board's desires of the strategic plan would be and how how to proceed. And we were looking at doing a kickoff open house on the last Wednesday of July before the start of school once calendar was done to kind of play out the strategic plan because athletic schedule still aren't done yet. We saw team shopping out and trying to stick around athletic events and other
038school events and a master school calendar of those events and we'll talk about July 2 to get out. But that's going to be direction that we need to be given and how you because we either do it internally. If you want to go external, we can do external or we could actually sit down in work sessions. And if we do do it with the board, it has to be either a special meeting or regular meeting. There's a lot of different logistics that Elena that we would have to address but the kickoff meeting could be just to what the strategic plan's about board priorities and then from there scheduled dates because we were talking about maybe setting us like this the third month third Wednesday of every month after the board meeting so we can discuss
039and then go back to the next I mean there's there's a lot of flexibility in this but we're going to need guidance and discussion of what does the board because we will have to follow open meetings acting if you guys are attending there's not going to be extra the board and all those things. So, there's a lot of moving parts of this yet. So, I think next month in the works session, we go on that and look at that. But the the first date we talked about kicking it off was the last one of July. >> So, the 30th of July. >> Yes. >> Okay. Um, so may I make a recommendation? Um, I I think that and I know that we did a little bit of this back when, but I think that that
040strategic planning in my opinion should come from um from the the bottom up. Um, meaning that the the the teachers, the admin, and and then it those things need to surface up to the board. And I don't know what the what the best way um you know to do that. Um at some point I think we all need to get together for maybe half a day. Um I don't know that we need a full day all of us uh board and you know the the rest of everyone but I do think um in my experience um that's the best way to do those is is the teachers the janitors cafeteria they start the process and and get kind of you know the things that they are aware of and then that pushes up and then
041you know make sure we understand what those are and then the board comes up with with you know kind of our own and and then we get our goals and our objectives um put together from from that. >> Okay, that's doable work on that. >> Okay. All right. Thank you. Um the next thing um is something that's just just something for everyone to think about. I know that, you know, in attending the um NMSA conference, which I thought was was very very good. I enjoyed it. Um and there were some things that were covered. I know they're going to be cracking down more on cell phones. And so, you know, I just wondered if it might be advantageous to try to handle this in a positive manner with our students in the possibility of putting
042together some type of student advocacy on like a group of students that can come up with how can we manage our our use the students use of cell phones and letting them I know there's some things we might have to do that would be in law, but if there's some wiggle room if we let the kids drag it as long as it works. So that's just something for you all to chew on and think about. Just wanted to pitch it out. >> So there is >> we have to we have to put a policy in place about that by >> we have to have it by we already have the policy. We just adopted it tonight. We have we have the excuse but now we have to do the administrative guidelines by the first day
043of school. That says exactly. >> That says exactly how we're going to >> Yeah. Whether you ban them or whether you use them, you put them in the box, put them in the bag. >> Um we've been working on that and discussing what it is. Um there are a couple obstacles if you decide to use the tote bags for kids. Um they are backorded through August 30th at the earliest because so many districts across the country are adopting this. Um we put them in a bag. >> Yeah. put them in a sealable bag that they carry they take responsibly but they don't have access to until the magnetic key is put at the end of the day. So there is some problem with us going to that way and we've been recommended by palms and
044if we use the boxes we take liability for the phones because it's been proven in Albuquerque of what goes on. So what is that happy medium of what we have to do to ensure it? But we cannot have them in classrooms anymore because that's what the statute that was passed this year. Didn't say anything about passing time or anything at lunch but in classroom time they can't have it. So we'll bring some recommendations what to look at and then we can always revise it >> and look at it when we >> I mean that came from the state legislator >> right now. Here's here's the only other deal is is if we're going to crack down on the kids um and I have to work on this myself when you know I'm preaching also is
045we got to make sure that administration, teachers, school board, we're all setting a very strong example in the classrooms and and everywhere else how we're handling our cell phones too. I will be a devil's advocate for that. Cell phones are part of our school safety plan for staff. >> Well, what I'm saying is during during >> I understand from some students, hey, you know, if they're gonna crack down on us, then by golly, >> but I totally hear you. If it's for business use and and safety and security, totally get that. >> Okay. Um I just wanted to say a great session of the law conference. Um I enjoyed it. Uh enjoyed visiting with some folks. Um and um I you know I haven't gone to several in quite some time. Um, so I have
046to practice what I preach and trying to do a better job attending these. But I would highly recommend that all the board um as as much as you can. I know everybody's busy. Um, it it was a good session. >> Yeah. Uh, agreed, Elina. Agreed. I haven't been to the law conference in a while, but I have been to the last year. You were there last year. Was that the law conference? Yeah. Early, too. will teach me where to go. >> Yeah. >> And then the one in June was all just >> June's a law conference. We were thinking about the one in December that >> Oh, yeah. I guess I did go to both of those. >> And and you went to policy, too. So, >> yeah. >> And I guess um the last
047thing I is is while we're all here, if we could just uh maybe look at our calendars for the special board meeting that we're needing to have. It sounds like we have multiple things um that we need to get on that agenda before we adjourn. >> Yes. >> Okay. >> The only week as I'm gone the week of the 23rd, I'm up in Idaho helping take care of grandkids while my daughter-in-law does appointment. You want to do next week? Okay. Next, >> I will get a hold of the attorney to find out the wording or what we have to do to get uh what because there has so and I'll let you know it'll be yes in we could get the wording on there. Well, they're brand Wednesday. I got to have the account done
048by Friday. Special meeting has to be 72 hours in advance. So, do we want to do it by Friday? >> Yep. I'll call it tomorrow. >> Is this a random special meeting? >> No, I think we got to get Tony's contract contract. And are we going to discuss any items um for the tweaks on the policies or is that another meeting? >> That'll be another meeting. We can do that in July. >> Okay. Uh 18th or 5:30? >> Yes, ma'am. >> Okay. All right. Anything else? Okay. Barbara read an email. Go ahead Barbara everything settled for this. >> You're in process reconciled right now. >> So there's still outstanding stuff. There's the only thing outstanding I believe is be reimbured. >> Yeah. When you said that cut so it should be in process of being
049reimbured with the expenses >> we haven't got until hand got the amount >> at the end of May which is obviously not today they still had $5,58427 cents in their account >> and when you guys were gone you were going probably been more cut since then I >> I can pull it in. So, we don't >> And >> but I also noticing that the class of 2021 still has $4,115. They've been gone a long time. That money should have been moved out of there. And also, the booster club is in the hole. So, we probably need to put some money in there. And then we have the class of 2024. They have $973.74 in there. That needs to be moved out as well. >> Yeah. >> So, we can start we can probably just change
050that to the class of 2030 or something and and just move forward and that's their balance and then move everything else out. So, we have this and then I'm sure other things got paid that right. >> So, so okay. I >> So they're still in the positive. >> Thank very much. >> I mean as of >> need to check because I don't believe they did things that have not been paid yet. Yeah. Because the credit card would have come through. The fuel would have come through. There's a lot of stuff bank. >> Um >> yeah fuel. Yeah. $1,500 fuel. So >> Okay. I I just want to make sure we they canled. >> Yeah. I just want to make sure that we have covered um that class. >> Yes. because I don't think they >>
051they will be covered but we have this less >> and we have this >> and I'd like to ask in the future for this next year that once a month Vicki if you would give each sponsor or club or class or whatever >> this is what you have this is what you earned this month this is what you spent this month and this is what you have >> so okay that was it >> something to add to that. Um, agreed. Thank you, Barbara. But if we're going to move those balances, is there something that is in writing on how we do that? Because we're going to be setting a precedent and we need to be fair. >> Yeah. The only thing that we did in the past is if a class had monies left over,
052it became the seventh graders uh money so that they had something to start a concession stand the next year. And so the seniors I always had the seniors leave at least $1500 to $200 in their account and then I would just make it that seventh grade class balance to start with. But >> that's how we've done historically. >> Yes. and but I've never had activity funds in the hole like this or had any class of 2021 have this huge balance. They didn't get to their trip that balances that way. >> Wonder why it didn't get divided up. So I think you >> we did the best we could with scholarship money and those things but not all of that class went to college and did other you guys I think the administrators need to make
053a decision and either >> you know you know divvy it up equitably something because that's a lot of money you know >> I don't know why they can't divide it but >> or just between the classes maybe it separately between the classes cuz it class monies. It wasn't booster money. It wasn't FFA money. It wasn't, you know, >> yeah, they worked to raise it. So, maybe we could move it to each class. >> So, my recommendation um Vicki uh and Curtis, if you all could talk and discuss and come to us with a recommendation. Yeah, >> we can do that. >> Wait, Kyle, this really kind of goes >> which one's all this. I've looked through it, I don't know how many times now, just tonight, but I also look through it through the email.
054If we're going to have any of these big talks about putting a big money on safety, we kind of really need to have a safety culture to begin with. And things in front of fire extinguishers, that is not setting a good example. Little stupid stuff, extension cords, slip, trips, and fall kill people. Not saying it will happen here, but these are big issues. These are issues I have to deal with every day and I have for the last 10 years. And I don't know, we need to do something about having a better culture along with our safety. Sorry. >> Well, to let you know kind of what's happening on August 29th, Tom's coming out doing our active shooter training >> and they're also going to do uh general school safety training as part of that
055because because we haven't done that annually. >> We're supposed to be doing it annually some or every two years. >> Yeah. >> And it hasn't been done. So yeah, we get we ponds will come in and they can do the safety training for us. >> What's your statute? >> Well, like these are just social standards. Most of mine was like MCO and their federal so they're even harder. >> Yeah. >> But I don't know how you don't get I guess schools probably don't get fined for these things. But out in the other world you danger. So I don't know what else to say about it, but we can't cover usually sending groups everywhere. some of the stuff I know we can't really deal with but there's a lot of women's list that again taken care
056of >> and I also want you guys to look over the expend >> if you get a chance because it's very detailed it shows exactly what was spent for the entire year and out of our wind monies >> so >> yeah you need to look at it because we need to have a discussion about Yeah. >> Oh, that online thing. >> Yeah. No way. The document has to be signed for state on the date to get proof. So that's what he >> I got to Yeah, I sent it to Curtis first to make sure it had everything that he >> So what was it under Curtis? >> What's that? The wind >> was 6920. >> Yeah. >> 69. >> That's the subject one. >> Yeah. >> Transportation contracts stifle week to line on behalf of
057stifle is documents shared on June 25th report. I don't >> uh Julie Julend should be forwarded expenditure reported messages from Marie K12 K12 Celely Fleet Service >> Oh yeah the date on it was but it got sent out yesterday. Yeah. No, that's only from Molina. >> Mine looks like that. And it came from me >> on the tent. I have two things. Oh, wait. That's Nicole. Oh, wait, wait, wait. Okay. Scroll, dude. Scroll. Expenditure report. Oh, here's a copy. Okay, got it. Okay. Anything else? Everybody good? >> So far so good. >> Do we have something else? >> Um, so I have a question regarding u like if you guys have a vision and mission statement because since policies and procedures have been approved, you know, we're going to be working on um our student
058handbooks and things like that. If you guys have a vision and mission statement or you would like for us to get a leadership team together consisting of parents, students, staff uh to create a vision and mission statement. >> Great idea. >> What is that different from >> Yeah, that is from the >> No, the street pine park could have mission and vision as part of it. >> Okay. But we need to get a sense of feeling of what that would look like for the board. So if we build up, do they align or not? Because almost if you it's almost as if you're trying to go up, then you build it after the fact. But what is the goals of the board they want to have you achieve during the strategic planning process? So I
059can determine whether we go outside and get some somebody else because I know a couple people that I could call that come in externally and do it for us as long as they're available. I don't know if they're available or not. or the mission statement >> and all that stuff or if you want to create one and what is your mission and vision as a board that we need to align to and look at. >> So you need that by tomorrow. [Laughter] Oh, there we go. I don't know how to get there, but I'll try. >> Maybe, but he told me he wouldn't help you, you know, to show me his tricks. So, okay. So, when do you want to virally that way? And you know, I would like to include that in I mean,
060especially with the communication aspect of it, including it on our student manuals and handbooks and getting it out, putting it on our website so that people culture. Yeah. The thing is, are we going to have a student handbook? I was told we didn't have a student. Wait. Yes. The year on it says 2324 letter at the beginning of the year and we were updating that handbook handbook. Everybody signed one. I have a sheet in my office. May I sign and acknowledge that? >> Did we read it? >> Probably. >> It is all in that site. That question has been posed and item is also on the website. I think the post on the website and I'm sure we had it. >> Yep. >> I remember building those packets because we went back at the beginning
061and all the other stuff. Yeah, >> they can't put it all one page for individual. >> I'm sorry. I didn't probably hear but when do you need >> tomorrow you guys hand you know you guys get together and decide there again what you want >> skip the ideas and concepts >> but yeah like if you guys want to give ideas and concepts and then we can even you know bring it together to get the teachers involved You know, I think that's a good way to get in. >> I think that's a great idea. >> Okay. Now, now Robbie >> second. >> Got to do roll call. Motion been made. Second >> to dismiss to adjourn. All those in favor? Alina? >> I Robbie. >> Barbara. >> Hi. Say we're working