001To the flag of the United States of America and to the stands, one nation under God, indivisible, with liberty and justice for all. [Music] >> Any questions about the agenda? >> I just need a motion to approve. >> I will make a motion to approve. I'll second. >> All those in favor say I. Those opposed. >> Um other comments. >> My secretary. >> Yes. So speak slow and use small words. [Music] >> One syllable words. >> He has trouble with administrative reports. Mr. Um, I just have one budget adjustment. This is for the contract services for quality. I either forgot about them or we've already done the budget before we discussed it. I'm not sure what I'm going to need to cover that. Other than that, I don't know if anything else. just been kind
002of adding people's contracts in and recal yet. So, we're not exactly sure as far as exact double fig last year. We've got to balance everything out. I can do this. We've got the filters and belts changed out on their HVAC systems and look for any other problems. Our fire extinguisher company will be coming here tomorrow, July the 15th to do the required annual fire extinguisher inspection. Bob Reed Pest control should be here this week to do the interior campus spraying. Have another sprinkler system company coming Wednesday the 16th to give us another quote for the jetlin that area. We got our speed bumps put in last or yeah, last week and they should slow everybody down pretty good. They're pretty They bounce them pretty good. Gate people ought to be here this week or they
003told me they would. Our water softener for the cafeteria should be up and running sometime towards the end of August. We're just waiting. And then I'm waiting on a quote for some roof repair on the high school gym. And then now we're fighting weeds. >> They grow fast. >> Any questions? >> Did we get passed for the fire? >> Yes, sir. System. >> Yes, sir. about last about the 1st of May somewhere in there. They finally got it all done. Got it. So, everything passed and good for another year question or >> Okay. Uh for special education, Mr. Lousard is not here. So uh right now we are fully staffed for the special education department. We do have a certified uh special ed teacher at the elementary and um we're also certified at the secondary
004and then of course the our assistance that would be helping in that area. So we are hoping that everything works out well. We were shortened quite a bit of money for the IDA application. So, I'm just hoping that it doesn't impact significantly. We should be okay. >> The the IDA. No, but everybody got cuts for IDA. questions >> on the uh SRL. I just uh veric umou today there will be no changes but then this will have to wait until the next week. Okay. But he is actually uh it will be Mr. Last cultur >> children. So it will be Mr. shoulders again. He just recently attended the um NASPO, I believe that's what it's called, the training for to be certified for an SRO and that was in Phoenix, Arizona. So, he's fully certified
005and he will be joining us again this coming. But I do have the MOU, but that will not be until next week. Hello. So, I'm officially on board now today. Um, just some updates over the summer. We did get that K5 special education role filled and also a preschool educational assistant. Um, I'm continuing interviews for fourth grade and have a few different plans arranged in case we're not able to hire a fourth grade teacher. Um and then we have switched from looking for reading interventions to a math interventionist to see if we have more luck getting some people to apply for that position. Um but as so as far right as right now we don't have anybody fill those two positions. Um um this week I'll be working towards setting up the year um helping
006clean up some policies and changing and schedules and just getting some things organized for the upcoming school year. >> Thank you. For secondary, uh, we did have summer school that wrapped up on June 22nd. Um, was pretty successful, I think, for all of our middle school, high school students who took part in that. Middle schoolers did reading enrichment with Coach Alex. I think there was about 10 or 12 kids that were here consistently and did that and seemed to really get a lot out of that from the days that I was able to see. Uh, high school students, a lot of them were able to receive and recover some credit for their course subjects that they were missing. Um, I think we had 22 that needed it. 17 took part in it. I know that
007some of them did more than one class, so I don't have like a final count on how many how much credit was able to be recovered over the summer. They finished that up on June 22nd. Uh, grades have been transcripted. Those are all good to go. I think um we had a meeting today and we talked that there's probably um four coming seniors that still are missing some stuff that they're going to have to that we're going to work on that when we do um schedules. Two of the three high school or three, excuse me, two of the three seniors who were lacking credit that didn't get to graduate on time with their class. Two of the three finished what they needed. They're good to go. They'll get their diploma. The other one is still
008working diligently, but has he had a lot more to to get done that the summer school wasn't going to be enough for his situation. Um, we invited those two guys to come here tonight, but they had other things to do, I guess. Um, our master schedule is complete. Miss Dunn is working on building shell schedules of core classes for all the kids. Uh and then on next Monday, uh juniors and seniors can come from 9 to 11 to pick electives. Sophomores and freshmen can come from 1 to 3. We have had a few handful of kids reach out because they've got other stuff going on and we're working with those to get their stuff put together. Um but everybody should be good to go. Middle schoolers don't have to come do that because they everybody
009gets either athletics and PE and everybody gets agg in the middle school. Um and then all the sixth graders will also have art. Um eighth graders will have a semester of health which will actually get them high school credit as eighth graders. And um they will have a that'll be offset with a reading class for those guys. So um that's something that we're pretty excited about and I think is going to be good. uh seventh graders, their electives, they will have PE, arts, uh humanities class kind of is a little bit different if they play sports, don't play sports, and a lot of the seventh graders are involved in at least one sport. So, we've got that kind of taken care of and we're kind of we're excited about that. Um we do have a
010possibility and we have it built in our schedule now to have a credit recovery period built into our day. We have that flexibility. So hopefully that's going to take some after school issues and and that'll give us some opportunities to get the kids back where they need to be. Um we are fully staffed with the exception of a middle school social studies teacher for seventh and eighth grade. We have a contingency plan for that. We have a plan A plan A and a plan B. We're hoping for plan A to work out, but if plan B is what we end up with, it's going to be okay. Um I should know a little bit more by the end of the week what that is going to be. And either way, we're good to go there.
011Um, we plan to have new staff orientation on Monday from 9:00 to 1. U, the rest of the secretary staff will be back on the 28th, 29th, and 30th for their back to school PD and planning. Um, we've had a lot of staff members over the summer take part in various PED opportunities. I know Mr. Parker, Mr. Hill went to the A Teacher Association training last week in Red River. Um, got they got to do a lot of really good stuff. I think they had a real variety of uh, PD programming planned there. Uh, I know the screens right now is at a training provided by the Cook Center for Human Connection, which is going to give us some a grant funded programming to work with our middle schoolers on um student mental health and
012suicide prevention. And it was all paid for. We didn't have she we'd have to pay for her to do that. Um, Coach Ron has a ad training next week. I'm going to go to Incel tomorrow and Tuesday and or tomorrow is Tuesday, Wednesday, and Thursday. Um, other things that I know, we have eight Hagermaning kids that are going to show livestock next week. uh one elementary, four middle school, two high school, and one graduate I think are what we have kids wise that are showing animals. And I don't know if we have any other kids doing indoor for stuff, but maybe a handful. Uh letters to all the secondary families went out today uh via regular mail kind of sharing the important information with students and parents about when we're coming back to school, school
013supplies, orientation. We're going to have an orientation on the 28th at 6 p.m. for sixth graders, nth graders, and then we included if they're if you're new to Hagerman, you might want to come to that, too. Um, and then coach is going to do an athletic meeting at 700 p.m. that same night. And we we're excited and looking forward to a great school year. >> Anything to add, coach? >> Um, kids been going at it full swing. Uh, cross country. um basketball, volleyball, football, everybody's kind of in action right now getting ready for uh their respective seasons and had decent participation throughout each of those. I know volleyball went to a camp last uh Tuesday and they're going again tomorrow. Um basketball, we went to two camps over the summer. Um and then scrimmage some
014alumni. Uh the girls didn't do a whole lot as we're transitioning coaches and then um there's not a whole lot running can do. and football. Um, Coach Johnson doing seven on sevens, but he's had the guys out there working on on stuff on the fundamentals and installing his his program. >> Um, >> and lots of middle school girls, it seems. >> Yeah, lots of middle school girls are out for volleyball. >> 12. >> Yeah, 12. So, we'll have two teams of middle school girls, which we haven't had in like two years, something like that. Three years. >> Yeah. >> Double the numbers you have. >> Um, and then, uh, fall schedules are done. uh except for cross country. Still waiting on that to get done, but I think it's going to be finalized this week
015and then I'll get those out to you guys and post them on websites, stuff like that, so everybody can see any questions. Thank you. Moving on. Um, next item is approval of the minutes from June 16th and any suggestions. Just need a motion to approve motion. new item. Any other questions from that motion? Next item is open. >> Okay. We do this every year uh during the July meeting. So we're just requesting approval of the open meetings act resolution for the upcoming school year 2526. And do you have a copy? President. >> Yes sir. [Music] [Applause] I think so. >> Motion to approve. Yeah. Yes. >> Yes. Uh next item is legal council discussion. >> Okay. So we discussed this uh briefly at our previous meeting but we it was decided to table this. So
016I just want to let you know that um I received a letter from um our legal partners and McCarthy. You know, this was back in in May regarding the change in the representation. So, Laura Castile, who has represented Herman Municipal Schools on several legal matters, she left the firm to continue her uh own law practice with uh it's called Castile Law. Um, as clients, you know, we have the right to decide whether we wish to continue being represented by Cadia McCarthy or, you know, having Laura Castile represent our district through her new firm. So, um, you know, it is important to note that uh, Cuddy, they recently experienced significant staffing um, and they lost many of the attorneys who previously handled school related cases. So this change may affect their capacity to serve our school
017and then many other districts at the level that u we have come to expect. However, you know, with um Kadia and McCarthy, they will continue, you know, if if this is what you want to do, they have represented us with uh specifically when it comes to bond related legal services and for those purposes, you know, they will continue to to uh represent us with that. Uh so there will be no changes with that. But then, you know, for all the other legal matters concerning the school district, we now have the option to either continue with uh Cubby or change and continue with Laura uh who is wellversed in our operations and and you know again she knows her current legal matters. So I am open to discussion on how we want to proceed with the
018uh legal representation. Um if you want to share your input or we could you know share this discuss this further later. I mean >> Laura didn't send me anything. >> No she I mean we've talked and uh so she did say that it you know ultimately it's up to us. However, with Cuddy, they lost quite a few of their attorneys >> and and Trisha. >> So, we can have >> she retired. Yes, >> that's the lady that >> So, I mean, it's up to you. We can continue with Cuddy. I'm sure that they will, you know, they will hire attorneys, but again, if legal, if we go with Laura, it would be strictly just legal representation, nothing to do with the bonds. So, you know, related to the bond, the bond sales, etc., it will
019still be cut in part >> so by contractor cutting for one more. >> So, for yes for bonded. Yes. And I don't even know if Laura will be able to do anything, you know, the bond where maybe all she's going to do is just uh representation, legal representation. So in reality, we can stay with both firms, one to represent us legally and then the other one for bond. Did she say what her rates are going to be? >> I would have to talk to her and um you know it it it all depends of usage. >> Should we look somewhere else? >> We could we could I mean there's uh Samora, there's Ortiz. If you want me to do that, I can definitely look into that and then maybe next month I can have that
020prepared. >> No, absolutely. I totally agree with you. >> And if Laura is able to do the bond stuff for >> in the future contract expires. >> Okay. So we can table this again and then have it well we I'll have that information ready for >> we have representation right now. >> Yes we do. We still have cuts. We haven't cut it. >> Knock on wood. Hopefully we won't need >> to have more information. >> Okay. >> So you want me to look into the other firms? >> Yeah. Sounds good. [Music] Say hi. >> Okay. So, um basically we have you know we adopted the new policies for from NMSBA. However, we it doesn't really have a specific policy for the sick leave uh bank policy. And this one here, it's really not a new
021policy. Basically, it's just an amendment. So, so the purpose of this, the sick leave bank is to establish and provide eligible employees of Eg municipal schools with additional paid leave days in the event of serious uh personal illness, catastrophic illness or injury or medical condition that requires extended hospitalization or home confinement to that employee. So the sick leave bank only applies after all personal leave has been exhausted. So the board of education by adopting the sick leave bank policy expressly reserves the right to change, modify or terminate any or all provisions of the policy at any time it deems necessary. The board of education does not intend for the sick leave bank to create a trust relationship among the participating employees and/or employees and the board. Nor does the board intend to create a a
022contract right which not to be modified or extinguished in the future. Rather, the board intends to create a means of collectively protecting to some limited extent individual participating employees from the detrimental effect of absences from the job without pay due to those reasons outlined in the policy. The policy also provides an opportunity for qualifying employees to voluntarily donate leave to another qualifi uh donate leave to another qualifying employee. this option requires and you know there's the the policy rule NMSBA okay and then effective beginning in the 20 2025 2026 school year so here's you know the eligibility all full-time employees of paper municipal schools are eligible to participate in the sick leave bank participation is voluntary and is subject to the terms outlined in this policy so the enrollment employees may enroll in the sick
023leave bank annually during during the open enrollment period, which is August the 1st through October the 1st. Enrollment requires the donation of one day of personal sick leave to the bank. This donation is non refundable and must be renewed each year to maintain eligibility administration. The sigle bane shall be overseen by a sigbane committee composed of one district administrator appointed by the superintendent, two certified staff members, one elementary, one secondary, one non-certified member elected by the staff. The committee is responsible for reviewing applications and determining eligibility and the number of days to be granted. The committee will send a recommendation to the superintendent. So the use of sick leave uh bank days. A member of the sick leave bank may apply for days only after all of their accumulated leave their sick leave personal leave
024vacation has been exhausted. A minimum of 10 days may be granted per request and a maximum of 20 days per school year subject to committee approval and the availability of days in the bank. Days may be requested for the employees own serious medical condition, catastrophic illness or injury, accident or for illness of immediate family members who reside in the same address as the employee. Medical documentation from licensed health care provider is required and must include a diagnosis and estimated length of length of recovery. The days will not be granted retroactively for absence prior to the approval. Days will not be granted consecutive years. The application process. So the employee must submit a sick leave bank request form and support documentation to human resources. Recommended changes, if any, will be submitted to the superintendent and school
025board for approval. A sick bank committee will review the requested within five business days of submission. The decision of the sick bank committee is final and not subject to grievance or appeal. Exclusions routine medical checkups, dental or vision care does not qualify. Maternity leave may qualify only in cases of uh medical complications documented by a physician. abuse uh or misuse of the sickly bank may result in disciplinary action and loss of sick leave bank privileges. The rest of it is just definition for the you know like what what does the mean sick leave bank catastrophic illness uh serious injury immediate family member. So so and then leave donation you know what all of those those are just definitions. So basically we do have a policy in place for the the sick leave donation but it
026doesn't specify and we need something clear. So we need to have some limitations of what the employees can get because there's there's been some employees that have requested quite a bit and so there's got to be a limitation. So we there you know we definitely need this. I mean, we have people that have been requesting leave for three or four consecutive years. So, with this, it's not a new policy. Basically, it's just an amendment of what we have, but there's got to be limitations that you can only use it one year and it's not going to be year after year after year. >> This will just be part of our NMS. >> Yes. I think it's good to have that. >> We definitely need to have this because there is we need to have guidance.
027>> Having been on the committee, I would agree. >> Yes. [Music] I have this one here. I don't know if those are stapled, but I have this one. >> I don't I have one, but Is it? >> No, because it's it's only an amendment. Okay. >> So, it's not a new policy. >> Thank you. >> All right. Next item is school design. Sanj I saw >> and Adriana >> here. >> Yes, I'm here. >> How's it going? >> It's going great. How are you all? >> Good. >> Feels like long time a minute. Let me see if I can share. One second. Give me one second, please. >> You should be able to share, Sanjay. >> Yeah, that's what I was uh having trouble with. Let me figure it out. Give me one second. >>
028Get there on the bottom. Sanjette third from the left button. >> Yes, it just completely froze on me. Give me one second. >> No worries. >> That was amazing. I think um just kudos to the board is the first time that they said be here at this time and you will present. And sure enough, it's 6:30 and you guys are ready for us to go. So >> there you go. >> It was amazing. >> It usually doesn't go this quick. >> Let me know if I need to get on to the server and just download it to be ready. some reason uh the Google Chrome is just freezing up. >> Okay, >> I think you know while Sanjay is definitely pulling that up, um I'd like to start off by saying, you know, we're very
029excited to present tonight's update for the new school. Um, if there has been one thing that has just been amazing about this project has been the participation from your design committee and your school staff. Uh, I just wanted to give a a big kudos of course to Mrs. M Reyes and um all the work that her and her committee have been doing and and we are more than elated to show you guys tonight um all the hard work they've been putting in uh for decisions to make on the new school. So um thank you guys so much for that. [Music] Yeah. Okay. And is there a copy saved on the server? So, while we pull that up, Miss Reyes, I don't know if there's another agenda item you wanted to move towards. Um, but maybe
030you can come back to us in about five minutes if that works. We don't want to hold you guys up. >> Can we move to the superintendent report? >> There we go. >> Okay. [Laughter] >> Okay. So, I'll try to be uh brief. So, um Destri, a while ago, you inquired about the um the free of the U federal title fund. So unfortunately uh there this is going to be and it can be a significant impact. So um especially because you know many of the school districts in the states particularly us here like heman we are rural and low-income areas we rely heavily on federal support. So we don't know exactly what's going to happen. I'm hoping that this coming week I I do have a meeting in Albuquerque and I'm hoping that they will
031be able to provide us with more um information about this uh freeze. The bottom line is that right now we have freeze in in several programs. title one, um, title two, title three, which we don't really get title three, but uh, we we do get the migrant uh, education program. And, you know, we been trying to hire and Mrs. Brcada said that we've been trying to hire a reading interventionist or math interventionist that would be paid through through title one funds. However, right now because there's a freeze, maybe it's a blessing in disguise that we have, you know, we just haven't found that person. But I'm hoping that, you know, we do. And uh so the title one, there's loss of funding for reading, math interventions, uh pair professionals and support staff and basically the
032funding that we use that it goes towards that. Um so there will be a disruption to supplemental programs for at risk uh students uh ELLL students. So the reduced extended learning time for the afterchool programs tutoring summer programs. I'm hoping that this is something that it's just temporarily and we will be able to get our funding. Now um we will be able to use our carryover funds from pre previous years but that would not be able to we won't be able to sustain and go you know much further. So the title two it's a delay in professional development sessions. That's where we usually use that those funds and then we also use to to cover the um the teachers couple of teacher salaries you know partial um and then of course it would be a
033delay in stipens for leadership roles or teacher development we use stipens we have mentors in each building so we use this grant to pay for that and then so the title three we don't get uh but we do have the migrant so there is a halt uh for support the uh migrant students including tutoring. We don't use transportation for them but we do provide them with supplies. So there's going to be delays in identification and recruitment efforts summer programs. So we don't know what going to happen. Uh so you know the districts may we may have to cover the costs temporarily or be able to use what you know some of the carryover funds because those were able to use uh or probably use operational funds which it will you know in the long run
034it will put some pressure on already a tight budget. Um, so then of course, you know, staffing decisions and and uh so we haven't been able to hire a math interventionist for the reading interventionist, but then we there's got to be we got to put this on hold until the the freeze is resolved. And then um you know, fighting for the school year. those especially for those programs that rely on uh title funds. We do have two positions that we actually pay two positions from the elementary that we use title one funds for that and then I believe it's a couple uh teacher assistants that we also use title ones to pay for them and then um we just hope that everything you know it's gets settled pretty soon. I will have more information when
035I go to the meeting. I have a superintendent meeting on uh Thursday. Uh the only thing that we can do right now is just continue communicating with Ped. There is a um we got a notification and I sent you a letter. You have it in your packet. It's a letter from the the um secretary of state. But then we also have there is a some survey that that uh we need to do and the survey goes directly to the legislators. So hoping that they you know put a stop to this and I don't even know if they have any control over all of this but um it could actually impact significantly. So we're just hoping that this is only temporarily and we'll be able to get a funding. Okay. So, um, staffing updates, uh, Cody,
036you know, pretty much, uh, in in Mrs. Bridada, they they discussed about the, uh, staffing positions for 25 26 school year. So, several positions have been uh, filled. We are still looking for a few positions. And again, you know, we definitely need to make sure that we have the highly qualified and committed educators, people that want to be here with with us. So, uh, professional development, uh, we start July 28th. I know it's rather early today. We had a very very long >> but productive >> admin. It was very productive admin with the administrators and I I think I feel very confident. I you know Carmen was telling me Mrs. Reyes you have a good staff. I said yes I do. I have a good staff and committed staff. So I think it's going to
037be amazing. So um all the staff will be participating in professional development on July 28th and the 29th and uh the elementary they will be on the 28th and this is the entire elementary they will be doing it's uh I believe it's called you lively Mrs. A and it's part of the structural literacy. Um on July 28th, I would like to extend a warm invitation to all of the uh all of you here board members so that you can join us for breakfast and uh just uh to have an opportunity to meet the staff. And then for those of you that came last year, you just had a little uh a little little speech just to welcome the staff. And and uh don't be afraid of that. I mean it's not going to be anything
038big but if you if you if you can come I you know just would love to have you here and then yeah that way you just welcome the staff and then you meet with them uh breakfast will be at 7:30 in the morning and then at 8:00 we will meet in the auditorium. So again your presence is uh greatly appreciated as we kick off the uh school year. Uh let's see. The first day of school, the students in grades K uh 12 will begin school on Wednesday, July 31st. I know this is rather early. Our prek students will begin on Monday, August the 4th. So, we're just excited to welcome everybody. Um school supply lists, those lists are posted on Class Dojo and in the Heggerman school website. Um hopefully you know this will help
039the families prepare for the first day of school. And then um just want to give you an update the youth challenge update. Hammer municipal schools will no longer be providing services to the uh youth challenge students this year. So um this we have communicated this change and our ensuring a smooth trans transition for them and for us. Open house August the 12th. Our districtwide open house will be held on Monday, August the 12th. Is it a Monday? Tuesday. >> I think it's Tuesday. I I think you're right. I think it's Tuesday. August 12th. So, um in addition to visiting classroom and meeting teachers, the parents and the community members will hear a presentation from uh Decker Santini and the exciting progress and the vision of a new school facility. So, I'm looking forward to that.
040So, we hope for a, you know, pretty strong turnout and a positive start of the uh school year. Okay, we discussed the uh SRO. So, theou it's will be at the next uh board meeting. And uh finally, I'd like to let you know that this Friday, we finally had our school sale. all the old equipment that we had. It was I didn't think we had a lot of people, but salewise we made $7,150. So, it was really good. It It was really good. And I mean, this was stuff that had probably been there. I say I always say the Cretaceous period, pretty old stuff. But I always say that, you know, our job could be somebody else's treasure. And we did >> I got to tell you this, but anyways, maybe it's irrelevant, but we
041sold a set of speakers that have been there for a long time, and now they're being sold advertising. >> They're being advertised for $2,000. Like, go on. But you know what? But we got rid of them. Then that's that's okay. That's okay. If somebody else can make some money out of it, you know, that's perfectly fine. >> Those big black speakers that my mom used to carry around >> just like that. >> They might have been your mom's >> the school. Okay. >> And I just want to let you know that we got the approval from uh the uh state auditor and uh they they already had a list of everything that was approved. This money will be deposited into the operational account. So we actually did really good. We had a lot of those
042welders. We did really good with that sale. most was gone by nine o' >> Oh yes. Now we still have a lot of stuff and I'm hoping that we'll just be able to get rid of all of that and then um we'll probably this is the first one of many more to come and especially with the new school and we definitely don't need a lot of the stuff >> the stuff that didn't sell. >> So go to junk now >> not everything. Um, so the custodians and you know they were really help they were very very helpful thanks to to them uh the boys that that helped with the uh you know summer school or not summer school but the summer work and then maintenance and everybody just came together and and helped out. I
043was the cashier. I was the cashier and they're like I don't need a receipt. I said I have to give you a receipt. So, um, anyways, but we all came together and, uh, we do have a lot of stuff. I mean, we cleared a lot, but we still have quite a bit. I have a couple of people that, uh, call me and they would like to come in and if we give them a a good deal, they might be able to take that, and I'm okay with that because it just it needs to go. It it really needs to go. Um, other than that, I think we might be able to store some of it. and when we have another sale, then we'll try to pull it out and sell it again. But it it
044was great. So, thank you for everybody who came and and uh contributed to this and it was successful. It was a lot of work, right, Gary? >> Yes, ma'am. >> And um that's all I have. I stand for questions. Sanjay, it's all yours. >> Can you hear me? Okay. >> Can Can you hear me? Okay, there. >> Yeah, we got you. >> Okay. >> I'm trying to make you full screen. >> Okay. Let me know when you're ready. >> Just change the view so you only see the speaker. >> Is this thing not working? Is that mine or >> Daniel? Can you make it uh full screen? >> You can hit those three dots right there >> on this or by the phone >> maybe if you get the lights you can see better. >>
045Oh yeah, there you can change the three dots too. Which one? >> Three dots >> again. These ones. >> Yeah. And then go change layout. >> Here it is. >> Okay. All right. We're good. >> Okay. Okay. Um, so let's get started. To begin with, thank you board president, members of the board, superintendent m for giving us this opportunity to present. And right off the bat, also need to apologize for the technical hiccup that we had. So we we wanted to be there a little early to get started on time but sure enough technology had its online but anyway we we just wanted to give you uh a a quick update of everything that has happened on the exciting hacker project so far. So with that said we have put together a quick agenda for
046today's meeting. We'll do some quick introductions for the decker team who you will be working with and are currently working. But it will be another year and more that you will be working with us. Also want to talk to you a little bit about where we are on the project schedule. Discuss the scope a little bit about design process, how we are moving forward from programming into design. Show you the scheme that the design committee has selected and authorized us to move forward with. and then we'll wrap up the meeting with some next steps. You have met some of us but I will go through some quick introductions. You know me I am Sanjay Kadu. I am the design principal uh and the chief design officer uh for decker and for our haggerman project I
047will be the principal in charge. So in other words the buck stops with me. If you like something let me know. More importantly if you don't like something please let me know. Um, Juan. >> Well, good evening everyone. It's great to see you all. Uh, my name is Juan Dorado. I will be the, um, design leader for your project. I'm a principal at Decker as well. Um, I'm originally from Loving, New Mexico, so I'm very familiar with Dex, uh, you know, Dexter, Heggerman, all these areas that we grew up competing against each other and some folks on our design committee as well. We also competed against each other back in 2006 and five. So, it was it was really good time. So, I'm happy to be a part of this project and I look forward
048to to continuing to work with you guys um all the way to the end. >> We also have Jose Leuis who is our project manager for the projected with our technical and design leadership with Cindy. Cindy is a senior project architect and we chose her for the Hagerman project mainly because of the the multi-phase project and the complexity of it. We also have Adriana who is our technical lead. Adriana, do you want to introduce yourself? >> Sure. Hi everyone. My name is Adriana. I work with the Decker team and actually remotely from Puerto Rico. So that's something different from the rest of the team, but I'm always here and available to help in anything that's needed. And I'm very excited to work on this project with you. >> Thank you. In addition to the core
049team that you have met so far, as we move further into design, we'll extend our team with chess, who is our in-house interior designer. We also have in-house landscape and campus planners with Chris and then in-house structural engineering supported with our principal of structural engineering group uh Andrea Grststrom and Victor Sto is also now joining our team as we expanding our team internally to bring more force as we go from initial design into further design development. Along with the key decor team, we also have Bridges and Paxton who will be our mechanical, electrical and plumbing engineers along with Bohan and Houston who will be doing the site grading and the civil engineering aspect of the project. When I was having technical difficulties, I heard one thanking the design committee. But again I do want to
050take this opportunity to formally and officially one more time thank the entire building committee that you have put together. Uh without their support their passion and dedication we would not have been in a great position that we are. We have board members. We have superintendent Mitch Res. We have the staff and more importantly we even have student represented as part of the design committee. And further down my presentation I will talk to you about how at the last meeting last Wednesday that the one of our students from Hagerman had a great idea and you can already see how the design is being influenced by it. So again uh a big round of applause and thank you very much to the entire design committee. We have a design process but more importantly every presentation we have
051this slide which proudly talks about the mission and vision of Hagerman because to us this is the driving design force. As we move along the design process at Decker we have a very defined design process. It starts with discovery, trying to understand you, programming, schematic design, design, development, construction documentation and of course after that as we all know we go into bidding and construction documentation and very happy to inform the school board that we are right on schedule with our overall schedule assigned for the project. The programming phase has been completed. Currently we are in schematic design which will be wrapping up towards the end of July and then at every step as you know we have to submit a package to PSFA for their formal approval allowing us to move forward into the next
052design phase. A little bit of some amazing news. I'm sure uh you all know this just repeating the overall scope when we came on board was to design a replacement prek to 12 school for 375 students for a total area of 69,732 but during programming we were informed that the student count is actually 420 and again I do want to thank uh specifically superintendent Miss Ray and the design committee because of your input and passion we were able to make a solid case to the state and as you can see the area allowable for the new school is almost 20,000 square ft uh over the original approval number of 69. So now the building has been designed for 420 students for allowable area of 89,46 cr square ft. And of course once the new building
053is up and running the existing campus and all the facilities will be demolished. Uh here's just a quick copy of the uh official approval that PSFA has granted. You can see the new uh student population noted here of 420 on the right hand side just above the red box and the allowable area of 89,46. want do you want to go over programming before everyone? >> I just want to say >> if the board members had any question that >> I think we're good Sanjay. >> Okay. Thank you. Go ahead. What? >> I know. Thank you Sanjay. I'm sorry. Um can everybody hear me? Okay there. >> Yes sir. >> Perfect. Okay. Well, I wanted to just take you through our accomplishments to date. Um, it's it's kind of ironic that I got the programming spreadsheet
054u or programming update portion of the project because this is one of my favorite parts and pieces. And by the end of the design committee was ready to move on to something fun like design. But um we did have a a lot of great discussion when we started thinking about what your new campus um size would be and the requirements you had to have for your new facility um that would best reflect the use and and um for the not just day one but for the next 50 years of your new campus. And so the committee did a great job in going back and forth and and helping to establish what spaces numerically um would be within the new facility itself. We also talk through during the programming process just really important adjacencies that that
055we need to think about for your campus. Of course, we know the cafeteria adjacent to the kitchen or cafeteria and kitchen should be adjacent to the gym. um the nurses suite close to the administration area were some big ones. But then just in relation to parent pickup and drop off and team buses for afterhour use and community use of the facility, all of this input really came um from your design committee that helped to inform what you're going to see as far as an updated design for tonight. And we were happy to report that um the building will be fully utilized um but with with room to grow um whenever the school opens. So we always program for a certain amount of students that are within the award at 420, but leave flexibility in case
056there is growth within Heggerman. So you can serve um additional students um about 20 15 to 20% more than the count just in case uh you do have some some surges in your in your enrollment periods in the future. So great work again by the design committee and this really all came from just going through and and observing your campus as well. We talked about the discovery phase, seeing how your pickup and drop off worked, looking at potential new build sites for the new school. And then thinking about opportunities that your building has now that are really well utilized. We discovered during the programming phase that we needed to have gathering areas, right? You have three spaces that could function as gyms right now, which would be your elementary cafeteria or your district cafeteria, that
057is. Um, and then of course the middle school gym and the high school gym. And we also have the commons area at the high school. And so those gathering spaces that we needed to bring to the new school were a big part of the the culture and and context of the new campus. CTE also being a very big priority as well. And so we went through the design process and really started to understand um you know of course your history and culture and and who and and where Heggerman was established, but more importantly understanding just the the the community fabric of Heggerman, the background, industry, um how the the the community itself bonds together, um knowing what what is what is important to the community and how do they view this facility. And these types
058of things really began to influence just um where and how Heggerman itself would become an important part of making sure the school fits the community perfectly and not the other way around, right? The community should never have to adjust to the school. And so that historical background then fed into site analyses. And so we began to look at um what is a a half mile radius around the campus? How does the town begin to influence that? knowing where your positions were on the site, things around there. We also wanted to understand how the slope of the site began to impact the design and what this would have for the final design influences on the project relatively flat, which was some good opportunities for us to really think about. Of course, having a nice grade that
059then we can shape to the campus and and have the building really sit prominently on it, but then at the same time making sure that we protect oursel from flooding. And so we did understand that the site as itself is not within a flood zone which was really great news. Um I think for many reasons on the project also understanding your traffic patterns. We wanted to know of course with your oneway and the area that we're we're between the two campus of the middle school and then elementary high. Um how does that then begin to have different traffic circulation requirements on the campus? How can we then have that work with the buses and the site coming together itself? And so we went through the schematic design process at this point after we concluded the
060programming process and really began to take that information and translate it to from numbers to graphical square footage. So you can see each one of these numbers that we had within the programming process turned into an actual 2D shape and facility area. And it was then important for us to understand after we talked with the committee and the new campus size was established to be a larger campus than your original award. We found through these studies that we could actually replace the gym and still get a gym about the same size as your current facility, but a brand new gym that would serve your students, staff, teachers, and community for 50 years plus. And so when we did that, we were able to really understand how that would then filter into the actual design planning
061and um conceptual and schematic studies that we were going to present. And so our team got together um you know we we have a very collaborative design process that starts with you all in mind. you know, we first um get into the information that I just presented to you, get a refresher of what's going on, and then we almost lock ourselves in a room for about four to six hours and begin to just brainstorm and find opportunities for your campus. And you can see through this collaboration, many, many sketches arise from it. However, we always pick the best ones that begin to have a story and feel like your campus. So here are some of those examples of the sketch and design schematic process that we had. Um very from very rough sketches to really
062just looking through um highlighted adjacency studies and then of course how some of the local um items that were here whether it be through uh streets andor buildings that are within Heggerman begin to influence the design of the campus. We had a uh another uh superintendent and teacher tell us when they were looking at their schematic process that the the sketches are so basic. They're like, "Wow, my elementary kid could be an architect. This is great." And that was um you know, there's a lot of truth to that that I think if if the thought process is there and and we begin to know you guys, then the big ideas begin to emerge and that's where it takes us to the options that we have. like one was paying. We had so many ideas that
063we struggled to put them in three or four options. But then these were the three options that we first presented to the design committee. Not only just at the site plan but on the second slide you will see that we also presented these options kind of in an isometric and aometric view just so that the design committee really understands how the building potentially can stack if you go with a twotory. And then based upon all the feedback uh the design committee eliminated one of the schemes and as you can see there were n not one two three or abc we intentionally started calling them courtyard windbreaker and crossing just so that we can fairly present them. So at the last to last meeting one of the scheme was canceled. Committee gave us some amazing feedback
064and asked us to develop two schemes further which we did and we presented them again to the committee last Wednesday and the committee then eliminated windbreaker scheme and asked us to move forward with the crossing scheme and today I want to show you the scheme that the design committee has picked. Please understand this is work in progress. It it will you will see some things that the committee told us that are already in the scheme but there are a lot others that we still need to bring in. This scheme started with a simple hand-drawn sketch which was focusing on the rail railroad crossing. In other words, how the railroads cross each other and can that simple concept be utilized towards creating simple crossing circulation when it comes to student and staff movement. But the key
065aspect of this scheme was to look into and think outside the box a little bit. We all knew that we have a clean rectangular vacant land land along the east side of our campus but wanting to see can we actually look into some more options and with this idea came this concept where how about we actually put our classroom wing between the high school and the elementary school. That's okay one on the next slide. One of the key reason why the design committee chose this specific concept was as you can see the building in purple is the proposed new construction and with this scheme the entire construction will be limited to only one single phase. So the idea is we will come in separate out the area for new construction with a secured fencing where
066this the the construction access can either come in from the north or we can bring it in from the south and then have the elementary, the high school, the gym, the district office and middle school continue to function as they currently do. We need to look into the the details of where we need to relocate the elementary play area for the construction to happen. But once the new construction happens then all the existing buildings will be then ready to move into this new building and then the the existing buildings will be ready for demolition. Demolition as shown on the next slide. So then these buildings go down and we have our new school up and running. I will walk you through the big ideas for the selected scheme here. Let's start all the way from
067south. The green areas that you see are all our administrative functions and the arrow to the right hand bottom corner indicates the dedicated access to the district office. Further the in the slide you will also I will talk about how we can even have separate access for district office and some parking spaces there. But as a parent you have this one single point of entry from the south side where we also have the bus drop off indicated with the blue arrows. As we come in to the left hand side on the first floor will be our prek and kindergarten classrooms followed by the elementary classrooms to the west of that corridor. The beauty of orienting the classrooms this way is we are going to maximize the north and south exposure for the classrooms for natural
068light which as we know is the best orientation for any teaching space. The clean vertical north north south corridor will provide access to all the core functions including the a classrooms, the CTE space and at the very top we will have the cafeteria which is the yellow piece attached to the kitchen on the east and then the two orange boxes further to the top are the main gym and the auxiliary gym with the concept that whenever we have a game night visitors can be coming in from the north side and they will have their own dedicated access to come in into the gym and the cafeteria and the auxiliary gym while the rest of the building can be completely closed off. Where you see the yellow arrow, you see a circle there where the yellow
069arrow circles around. That was a concept that actually one of our Haggerman student brought up that can we have a fountain there and kind of have an element that creates this inspiration the pride that we are hacker as visiting team buses are coming by and we scream who we are and I thought that was a great idea. So as you can see that idea is being incorporated into the design. Um in the core at the middle we will have dedicated play areas for kindergarten as well as elementary play area. And then further as we go to the west we will start designing the middle school as well as the the the replacement outdoor play field that is currently on the east side where the new building construction happen. As you know, there are discussions about
070potentially annexing the street that is currently dividing the middle school from the main campus. Um, and in this scheme, we are thinking, okay, if it does get annexed, how nicely we can create a completely safe and secure campus. This is a two-story building. So, on the second floor, on top of the elementary wing, we will have the middle school and the high school classrooms. The elements in red are the staircases. So, everybody coming in from the south side will have a grand staircase to go up onto the second floor. As you come up on the second floor, you have the library, which is the the purple area right in front of us along with the middle school and high school students. One comment that we got from the committee last week was high school kids
071going to the cafeteria and elementary kids coming back from the cafeteria will potentially cross each other at that north south corridor. So one of the idea mentioned was how about we allow our high school kids to continue to walk on the second floor and then go down with the third staircase right in front of the cafeteria and the gym so that we almost have this stacking effect where our younger kids and high school kids they don't necessarily have to mingle they can have their own separate path but you can see how the design concepts are enriched by every feedback that the committee is providing On the next slide again just a little bit of a feel for you all to see how the stacking now beautifully happens. Uh we have the elementary kids on the
072ground floor, the middle school and high school kids on the second floor. Uh library on the second floor so that even our younger kids have the ability to climb the staircase. Of course, there will be an elevator as well for ADA access and a small balcony um or a terrace I should say right next to the media center that will open beautifully to the north side overlooking the play area for outdoor hands-on learning uh book reading and so on. On the next slide, you will see how we are trying to create this beautiful space. But we are still constrained by all the existing buildings which are noted by the red dash line. But if you click one more slide one once those buildings go away you can see how the campus will now beautifully have
073its presence with front on the south side the public front and all our student focused areas are now further to the north completely safe and secured from the public view of the campus. Um, any questions from the board members? So, I mean, I have I have a couple ideas after our talk. We we sat outside and talked, but we can discuss that at the end. >> Perfect. Thank you, sir. If you go to the next slide, Juan, at this point, Juan, do you want to go over the upcoming steps? Absolutely. >> And so um that as as we mentioned earlier, the great news is that you have approvals um from PSFA in programming and your square footage has been approved. So we are full steam ahead um on the project without a real need to
074go back to PSOC until you select your contractor. With that said, now we're going to begin taking on um the contractual third-party vendor procurement processes. So we have started the topographic survey working with Miss Reyes and her team. Um the roofing consultant and the PAC consultant which stands for performance assurance consultant. Uh that individual will be helping to keep an eye on the design for the HVAC and then ensure um throughout the construction process that the HVAC is being installed according to the design requirements um noted during the the the design process. Same with the roofing consultant. These consultants are there and required by the public school facility authority, PSFA, to protect your investment and their investment in the project. So, it's like an extra pair of eyes. We'll also be doing a water flow
075test and quality uh of water testing to see the hardness requirements and pressure as well to see if fire flow and or irrigation will require booster pumps for the town of Heggerman. And then from there, we'll begin investigating the soil now that we have a location for the building. This is something we want to get started right away. And so geotechnical surveys will be completed during this schematic design process into the design development process so we can insize our foundations and foundation type correctly. Uh we are looking forward to coming down to visit with you all on the 28th and the presentation to staff. Um somewhere in these dates too, we need to coordinate a first responders meeting while we're down in Heggerman. So either it'll be on one of the dates that we're showing
076here or we'll do it shortly after at our next committee meeting. Uh we want to make sure that we know Heggerman is of course not near a um an urban area or even a um a a city area. So response time for emergency responders is is probably a little longer like we see in these rural communities than you would see in like an Albuquerque or even Roswell. So, we want to make sure we meet with your first responders so they understand what the building design is doing and we incorporate their comments as well um for full safety and security coordination locally there that you would have um for any event that happens at the school. And then as I mentioned, we'll be there in the 28th the presentation to staff. So, as Miss Rey has
077said for the breakfast session, we're excited to see you guys then. And then um of course the town hall presentation. We're going to be doing a presentation on the August 12th for the town of Heggerman. and then on August 12th, the community parents um as well. So, we're definitely want to show the progress that's being made to get the community excited and we look to do this several times during the design process as as it continues to develop and we have great um information to show the community. So, with that, um I think we stand we want to say thank you so much for um all of the input that your design committee's had. This has been a wonderful project. It's just been um everyone's working really great, has a great synergy together, and we
078stand for any questions. >> John, I do have a question for the uh presentation for the community. Will you or maybe JL will be able to do this in or at least the gest of it in Spanish? >> That's a good point, Mr. Vez. I think if um JL or myself or even um Adriana um >> is that now? >> Yes, I will start learning learning right now. >> We can do I I will be able to say thank you and welcome. That's for sure. >> And this is a man that speaks five to six languages too. He can add to his bill. >> Okay. >> Absolutely. >> Yes. Yes, ma'am. We can do that. >> Thank you. At least suggest would be fine. >> Yes. Yes. >> Yes. And just to clarify the town
079hall meeting which is upcoming on 12th of August uh uh board president and members of the board uh is also to talk to the town about as you know annexing the road which is dividing the campus. I believe there was a first meeting that was already had with the town uh about it. Uh but we basically said now that the design is moving forward, it would be a good opportunity to have some graphic and provide the town more information to help them make a decision one way or the other. >> That is correct. So the first meeting and then uh maybe this is a good time for uh Mr. Rodriguez to provide some information about that. And so the the town was really in favor of um of annexing uh or vacating that street and
080letting us use it as part of our campus. Um but they noticed that when they were doing they were looking up the lots that there was a street called St. Charles that runs right here um between Gary's shop and then where we keep the the vehicles. And uh they were wondering if that can be turned into a road uh to allow access uh for all the residents over here to kind of you know still go into their uh their homes and then loop around if need be and give us a little bit of relief if needed as well. And then just kind of as we started to have those conversations during the committee, you know, maybe it's an idea where we can have, you know, secondary kids being dropped off instead of at the front,
081kind of alleviating the traffic at the front. Um, and it it allows the entire campus to be sealed off now and and or at least the where the kids are going to be the majority of the time. >> I think pull the deed. I don't know if she did, but it looked like on the description that that was already vacated along with the holiday. >> Um, Sanjay, I'm gonna turn my uh camera on and see if you can see what we talked about this on the outside the other day. if you can see my screen here. >> Yes, I can. >> Well, uh, we're talking about making a main entrance right here coming in off Oxford and then you could come in here. We're a closed campus anyway and if we had gates here that
082are, you know, automated, I mean, we could close this campus off during the school days. And then uh with a nice entrance here, uh all the fans, you know, coming for sporting events, they'd be uh greeted by this nice entrance right here, you know, coming into this facility. talking to my parents over the weekend. I mean, one of the biggest concerns anyway with this road is the student traffic and and then we're going to add buses, too. You know, uh what if if the city was good with that, we could make that a dead end, you know, just the culde-sac with a turn in our security fence, you know, kind of blocked us off and we could tie it back into our school in the back. >> Sure. Um, we could even run a fence
083across here and divide the two up for the public to use this and actually maybe not allow public access after hours into this area anyway, right? >> Yes. >> And then the drop off. Uh, the biggest problem is is turning in on this four-way uh intersection. We're thinking if we could enter halfway through the block somewhere and then making a turn around and coming out would be a little more beneficial for drop off and maybe not so many problems. >> Yes. No, absolutely. I agree because at the last meeting it was also discussed instead of coming midway could we continue going u west and access from that west street which is running parallel to the rail railroad. >> That was also a side conversation that was had last time. Well, we could have two entrances
084identical, you know, entrance here for students and buses and then for sporting events and then the same entrance, you know, you come in back out too. >> Absolutely. No, absolutely. So, like I said at the last meeting, what I'm thinking of doing at the next uh upcoming design presentation is do exactly what you're sketching is sketch couple of options for you all to discuss pros and cons like we did with the building and then we can start solidifying. But I think that's a great idea. If we can bring our buses from the west side instead of the north, that allows us that longer loop to come in and then completely secure the campus and elimate eliminate any major traffic that is currently happening on that north street, >> right? Yeah. I mean, the biggest struggle
085with them, you know, the students just driving by their house. I mean, they would be isolated. they, you know, if you're going in there, you're going in there to visit somebody, you know, not >> Yes. >> not in this tra and even after sporting events, all that traffic going by their house, you know, at 10:00 at night, you know, is disturbing as well. So, yes, >> I think it'd be a lot easier to to get that annex in there for something like that. >> No, absolutely. And you know what? This is great uh information because I think if you all are okay maybe this is something in a graphic way we can also present of of course after you all approve it at the 12th of August meeting at the town hall. >> Yes sir.
086>> So I believe they do have a public hearing at >> public hearing 4:30. Yes. >> And and that would be a good time. I mean if you a couple of the board members could be there as well. I won't be able to be there. But >> of course not. >> Where you going? Where you going this time? >> I got to go. >> Got to go. >> Okay. >> Yeah. So, I I don't have any more questions. I don't know anybody. I just wanted to present that because we we all talked about it outside after we all we were done with that meeting that day. So, >> thank you very much. Um, any additional questions? >> Well, sir, I got hit. So, now we're good. >> Okay. Okay. Again the uh board president, members
087of the board and uh superintendent remit rece on behalf of tker I do want to thank you all for everything that you are helping us with allowing us to work on your project. This is a really amazing project and you can see the passion that myself along with the entire team have on this project and we want to assure you that this level of passion will continue throughout the design phase. But again, a big thank you to the design committee and your efforts because I say this often, we can run fast. We do it for a living, but we can only run as fast as you can run with us. And currently, you're running really fast with us. So, thank you very much. >> Yes, sir. Appreciate it. Yeah. Thanks for everything. >> Thank you
088guys. >> Thank you all. Appreciate it. >> Take care. All right. >> No other questions. >> It did. I miss something. >> Item eight. It's the board's work session. Oh yes, I I apologize for that. So um we do have a schedule for August the 15th and um this will be from 2 to 5 if you are available. We will have we will start with the board members and then possibly like uh from 3 to 5 we will also include the administrators. We will be having Leanne Gandandy and she will be here and doing a short presentation for say >> when August >> the 15th >> from 2 to 5 >> not July 19th. No, >> it was July 19th. >> It was We wanted it July 19th, but then there I can't remember who
089else >> August 15th from 2 to 5. >> Correct. >> I'll be here >> and then I will send you a reminder. >> And again, Leanne Gandandy will be here and she will do a presentation for us. questions. All those in favor say I. >> All those in >> Not bad, huh? >> A little bit over work. remotely from Puerto Rico. [Music]