Hagerman Municipal Schools Board Meeting - June 2025

001To the flag of the United States of America and to the stands one nation under God, indivisible with liberty and justice for all. [Music] No questions about the I'll second. [Music] >> Um, I just will go over a few budget adjustments that I've got here. I did up the year short a little bit on some salaries and cafeteria is kind of been short. So we may have to supplement the corporation this year. This will be summer anyway. And that's really about all the budgets in >> Yeah. So far I don't have anything approved. Usually don't approve it till last minute here and there. Haven't gotten anything yet this week. So hopefully we're in and we're good. He's not here. >> Yeah, >> you know what? I can actually So, yes. So, he has five boys

002working with uh with him. The um they're doing a good job. These boys are very very hardworking boys and they are just here every day. They get here at 6 o'clock in the morning. Today, Andrew, they were they went into my office all four and they're like, "Can we miss work because we need to go to I guess you guys have a tournament." >> Well, I asked them, "Can you make it?" They're like, "Yeah." Okay. So, I was like, "Work before work." And they're like, "Oh, we haven't asked you yet." >> No, they did. They did. And it's okay. It's okay. And so, all four of them will be going, but they're good kids. Then we do have one of the custodellians who is actually be supervising the kids. They've been working hard and and

003if you get a chance, I mean, I don't think you ever went upstairs and saw the mess that we had there and then in the band room, which is pretty much a storage. These kids cleaned it up very, very well. And they're doing good. No spend, no SO >> uh for special education. The only thing is I got an email that the uh application was partially approved. This is the IDA uh B application was partially approved pending. I need to send them the minutes for I guess it was last month that that it was approved the the minutes and the uh a copy of the agenda and then it will be approved. They did short us. I believe it was like almost $30,000 you know compared to last year. But this is everywhere in the

004state all the schools of this year. uh elementary. >> Um so I'll be the elementary school principal for the following year officially July 14th. Um and I've just been working on hiring. So hiring for secretary hiring for K by fourth grade uh reading interventionist and I'm missing oh preschool educ or educational assistant. So I have recommendations for most of them. So I'm hoping to get that all fixed up by the end of the week and then I'm here trying to get just helping with the transference of all the information and doing as much as I can before start date. So that's I don't have I have not finished evaluating the data for 2425 yet uh for attendance. I wanted to have a full report about that today. spent some I spent more time the last

005few weeks working on a new handbook or up fixing our handbook, updating our handbook, updating our cell phone policy, working on some of those things. I've moved offices from one room to the next and organized a bunch of stuff. I hope to have it complete by the end of the week and I'll just send it out via email just kind of what I find. I think it's going to confirm what we already know. We improved our attendance. Um but but some more details to to go with that statement, I will have that for us by the end of the week. Summer school's going on. We have about 10 middle school students here that come every day from 9:00 to 1. They're working with coach Alex on reading. Uh there's about 10 of them. They've had

006really good attendance and I see them every day. Uh they come Monday through Thursday and they'll finish up at the end of next week. Um and we have about 22 high school students that were identified as needing credit recovery this summer. Only about 17 have shown up and taken that on. Uh we had some that for whatever if they had other things planned for the summer they opted not to attend credit recovery or if they had jobs or I think we had one parent told us no their child was not going to do it. Okay. Um but se about 17 have been here um and they've finished um most of their work. There's still some working. I know that we had two young men who were not eligible to graduate in May, but they have

007recovered everything that they need and they're good to go. and start waiting to verify all their grades and stuff. Um, when Miss Dunn gets back, we have about two weeks of class time left for kids who are still working. Uh, I went over at the end of last week and there wasn't a whole lot left here. Still working. There's a few working on some English and some history with Inc. and I think one or two still working on Egypt stuff with Mr. Molina. Um, and so that it's gone pretty well and I think the kids have really made use of their time and gotten some stuff taken care of which is good. Um, we do have a master schedule for secondary completed at this time as long as nobody does anything to mess up our

008carefully laid plan. Takes one person and that thing is no longer valid. Um, and we will start when it's done comes back to campus in July, we will start putting schedules together. Um, but it looks pretty good. We have we're going to try some new things this year and some things that we have some flexibility with that really small freshman class going to allow us to do some things a little bit different. For example, we're going to be able to offer the eighth graders next year um health as eighth graders, which will count towards their high school graduation stuff to knock that out of the way this this fall or or spring in their eighth grade year instead of having to have it during their freshman year of high school. So, that's one positive thing.

009I think we're going to have an opportunity to do credit recovery during the school day for a period if students need that. Um, and I think the other thing is we'll be able to offer the eighth graders to offset their semester of health, a semester of reading support with Miss Ley. So, I think those are all some really good positive things that we see coming from having such a small incoming freshman class. Um, right now we have currently one vacancy at the middle at the secondary level for middle school social studies teacher. Coach Scott has resigned and taken a job in Rosville and so we're working on getting that filled or a transition plan in place and that kind of thing, but don't have anything official yet. Um, and the other information other than being

010here and kind of just working on stuff in the building and taking care of stuff, preparing for next year, I did go to the school law conference. Uh, it was an interesting and enjoyable experience. And I plan to attend Icel in July. And so that's kind of what's been going on in the secondary admin so far this summer. Any questions? >> What about our middle school coach? thought his last >> I'll allow that gentleman to address any coaching questions you might have. >> Uh so we'll have with him leaving that puts up four coaching vacancies. Um and kind of trying to get ahead of who's going to fill in that role. We have uh staff coming in that are qualified to coach. So that might be one option. Have this beneficial. We'll post it and

011we'll see what candidates we get and then fill fill it from there. And I did post it this afternoon just as we had official information and it did indicate on there that coaching is highly sought after tied to that position. Any other questions? Moving on. approval for the minutes from the May 19th meeting in Trevor's approval of Trevor's notes. >> I approve those second. I'll make a motion. Next item is the school board meeting schedule. >> I think B >> or B is >> Oh, it's B. There's the different which one or the big one is different. >> Um >> B is >> okay. I have approval of the Hamilton transportation contract. >> Okay, we can do that. Okay. >> Is C on one and B on >> Oh, I'm sorry. >> It's all right.

012It's all good. >> Do you contract? >> Yes. Okay. >> So, we just need approval of the uh 2025 contract for the Hamill Transportation. I believe we had allocated 296,000. >> What did they? >> Yes. It's like a flow through really. So I take out for um insurance that we have to pay on those buses and um inspections, bus inspections is really the only money I pull back. If we get a few route, >> I'll just pay for it out operational this year because you can't predict whether it's going to be there or not. >> We'd like to spend out all the money. Otherwise, you have to take half of it and send it back to bed and then we'll try to spend it um at the tail end of the year. Um I've got

013like I think I sent in $2,600 back to them this year because I had a feeder route and somebody didn't show, you know, didn't complete that. So >> had excess money. >> Did the cost change with the 4 day week? I miss Reyes thinks that they have already allocated for the year and they're g not going to mess with it. The only thing the only thing is that it is for the four day school at the end of the year whatever we don't use because they they base that base you know mileage if we don't use it then we have to send it back like Jolene said >> what did the animal say about the poor they >> well it it will hurt them >> so they adjusted their price though to >> not necessarily

014their price basically what the way they charge us is mileage >> you know depending on the miles. So day four or day five, you know, they if they don't do it, then we don't pay for it. >> And their current price is what? >> Is this five buses? >> We have four. And then the special ed >> we don't have right on the bare I think. >> I think it's like 28 something. So 287 and $6. That's $6. >> It adds up. [Music] >> Did you go out to Buffalo Valley? >> Yes. >> They got short last year. 18,000 >> and then they took the That's where the routes always ended. They they didn't go any farther than Buffalo Valley. That one >> they just go down to that house in the background. >> Yeah.

015>> Correct. The feeder was all the way out to >> Ke, wasn't it? >> But then he he went to he wanted to do the online school. So >> we lost. >> Any questions? You see it? I'll make a motion to approve the money or motion to approve it. >> Chris, I'll second it. All in favor say I. I. >> All carries. Um, next item is the schedule. >> Okay. So if you look at the schedule, you have it in your um folder. I am open to to make any changes and then there is a calendar here that you can kind of look at the calendar and see. I know that the first week so basically what I did you know um the regular board meetings are scheduled normally like on the third Monday of

016of each month and then so that's what what I did. I just uh looked at the third Monday. I know that July 21st is I believe county fair and I totally understand. We can have it the week before. I believe the 14th all of us will be here. >> We should be here. >> That's the first day back to contract. >> Yes. And then the 15th that's when we go to Albuquerque. But I mean, if you want to do it a week before, I prefer having it the week before than the week after because if we wait the first day of school, it will be on the 28th. And I think that would be very difficult because I know we have activities. >> Well, maybe you have two orientations and you have to have a

017picture that >> um or for athletics. >> Uh I'd like to do it. Do you want to do like 5:30, 6:30, 7:30 and just do it all at one night? >> But I am open. And if you can't do the 21st, then I am open. Whatever you guys think July 14th, >> July 14th. >> Okay. Are you guys okay? >> That's fine. [Music] That's what I've done. I'll be gone. >> And you'll be gone on those dates. >> Both unless you guys want to do if y'all want to do July the 7. >> Let's say the 14th is fine. >> The 14th. >> Okay. And then what I will do, I mean if you want to look at the others and there's if there's any other conflicts and then what I'll do is I will

018type another one. But you can still approve it. the the June. It should be the 15th. >> Yes. The last board meeting for the >> it's June 15th instead of the 16th. March >> and March 23rd. I'm sorry, this was a a typo. Not my typo. Secretary typo. >> March 23rd. But it's my fault. I should have looked at it. February's fine. >> No, spring break. It's the week before. Okay. February, January 26. Sounds good. December 15th, 17. Okay. September and No, September is the 15th. So, it's just those three that I need to fix. What about uh September? When is the when's the fair? Oh, I think the >> it's the Eastern Last week. The last one should be >> and yeah and the state fair before that. >> Well, the Albuquerque one is

019like Yeah. 8 that weekend right after Labor Day. >> Unless you know you rather move it to the first week. I mean, the first Monday of the month, it's up to you. We don't >> Oh, the 14th. >> Okay. So, then July the 14th. Okay. Then what I'll do is I will type it and then give you a clean copy next month. This is right. >> Correct. >> Okay. Well, I mean, if you want to approve it and then I'll email you the >> I will make a motion to >> approve. Second. [Music] >> Okay. So uh the next item so we have here and all the teachers have been given a copy and actually and I also provided to you a copy of the calendar but the teachers word copy and it's uh day

020by day month by month starting July the 28th. So basically the staff will be working with the four days they will be working from 7:30 in the morning to 4:30 in the afternoon. That's a a total of 8.5 hours. So the administrators will be, you know, this is something that the teachers need to make sure that they are here and the administrators, they need to make sure that they monitor that and have meetings to make sure that the time is being utilized wisely. So I am requesting for approval. If you look at the August, okay, um, so the first week and it says here like, okay, look at August the 4th. it's an instructional day and then it tells them here if it's an instructional day and when there's no school and then also if

021there's school like on a Friday and then one Friday a month the teachers need to be here and then uh that's when we will be having professional development and it's only going to be from 7 7:30 to 1:30 so it's not the full day but again the time will be change the price questions. >> So on October 17th, do you have school that day? >> Okay. So if you look on October 17th, it says here uh parent teacher conferences. >> Oh. >> So uh so basically the teachers will be >> okay. >> It it says here it instructional day but it's actually parent teacher conferences. So basically what we do have we have it on the if you look at the 16th we have um it's a regular instructional day for the for the kids

022and the teachers. So the teachers will be here from 7:30 to 4:30. Then conferences will be we will have conferences that afternoon from 4:30 to 7:30. That's a that's 3 hours. Then the next day there's no school for the kids. And again, you know, parents don't have this calendar. The parents will only have this one. But I think it would be a good idea if I send them something like this also because that way they have it and you know they know when it's an instructional day and and when it's a school day. and hopefully they'll keep it. But conferences October the 17th from 7:30 in the morning to 12:30. So that's the the eight hours, but no kids on the 17th. >> Okay. >> And notice that okay October we don't have a parent

023teacher I'm sorry but we don't have a professional development because the conferences actually came towards professional development. So I'm requesting approval for to be able to implement this calendar for the teachers all staff actually. policy. >> Okay, Cody will be uh presenting this one here, but I did I gave you a copy and uh basically this one. So we do have um SB11 and it's known as the anti-distraction policy in schools. So all of the school districts will need to have a cell phone policy. Now we already adopted ours. So I think you know we are ahead of the game. The only thing that we have to refine it and we need to make sure that it's implemented because we do have to send um we have to send a copy ahead. We have to

024post it in the the uh it's it has to be posted on the website. So this one right here it's basically the guidelines and then Cody will talk about >> I just made a little handout that makes it a little bit easier to see why like kind of breaks it down what we're changing why we're changing it. Um, why are we changing it? Because so we can align with Senate Bill 160, which does prohibit the student cell phone use during instructional time unless for approved educational or medical purposes. The reason this became a state law was to reduce distraction, support academic success, protect student privacy, promote responsible technology use. What our policy says is that from 7:55 in the morning to 3:55, there is no student use of personal electronic devices. This would apply to

025cell phones, smartwatches, earbuds and headphones, gaming devices, and Bluetooth enabled tech. I looked at what the state law with their recommendations came out and compared that and had it and worked it into what we have. Looked at some other districts and how they had theirs worded. Um, what this means is that if this is not allowed during phones or electronics are not allowed during class class time, passing periods, recess or meals, locker rooms, and restrooms. Um, it's going to be a little bit of a change from what we currently have because we have allowed phones in the passing periods, the bathrooms, lunchtime, and recess. So, that is the major difference. The the what we're saying is that it has to be turned off, out of sight, put in a backpack, locker or purse. If we

026see it out, we will follow the consequences for violations. I do anticipate that at that point we'll be messy for a little bit. I think we're going to have to be okay. And if we're not okay with having some mad people and suspensions and those kind of things, we probably need to reword how we want to do this because I think from everything I've read, that's the downside to a policy like this is there's going to be a period of adjustment and it's going to be if you do it like you're supposed to do it, it's going to be messy. Um the backside because the question that a lot of this the stuff that I've read in the articles and stuff is that parents, well, how do I get a hold of my kid? Well,

027good news for us is that we have phones in the school in the office. In the case of emergency, you will call the school directly. Parents should not kids should be texting or calling their parents throughout the day to leave to ask to go home to bring them something to I'm sick, come get me. Um that this check we will follow the checkout procedures. If they're sick, they need to go to the nurse. The nurse will determine if they're sick enough to go home. And in that case, she will call them to make parent pickup. Um, also a part of this uh uh SB 160 is that we have to annually provide students instruction on digital citizenship to include the effects of screen time, social media safety, and responsible technology use. And I have some

028ideas of how we'll incorporate that into what we're already doing and make sure we have that available for our students to be in compliance. Um, the exemptions that I read that put the way the only way around this if you're a student that's written into your IEP that you have to have an electronic device as part of your IEP or if it's part of a 504. The other exemption is if a student has documented medical issues like if they wear a CGM or some kind of like something to manage a health condition, they can have their phone or their watch for that. But we would have to have documentation from their medical provider that it's indeed a medical necessity, not just a convenience. Um, we would make this available to everybody in full policy form.

029Just like every other policy, we will have to have signatures from students and parents at the start of the year. And I anticipate that coach and I will get a million phone calls. Do >> you want to add on that exemption that says with appropriate accommodations and doctor recommendations? I think in the original in the actual cell phone policy that we will give out this is just our talking points in our I think in the actual it actually says in the draft version that there would be you would have to have medical documentation to justify and the other I think in there it also talks about how we're not going to go with a whole teacher saying well they need it for academic they're going to use it for learning because we're done with that

030we have onetoone devices lots of one to one devices we're done using phones for learning in the classroom because it's very easy and we have some teachers who are very behind then we'll everything's a learning experience with their cell phone. So >> we just need to be very consistent though because you know what happens is they'll say well teacher A allows me to use my phone and you don't. So if nobody >> and and I've I've updated the wording in our teacher handbook to reflect the following this procedure if if it's adopted. So, and that there'll be, you know, teachers have will be held accountable in the same level as far as students, but that they're not enforcing the school. >> And this, you know, actually goes all the way down to the elementary level

031because we do have some kids that they do bring their phones, fourth and and fifth graders. They don't want to mess with it. >> Well, and and the way I read it then the law, it's not just phones. It's now watches. It's if they bring their switch, if they bring >> Yeah. You're like we can But all of that falls under the same thing. If it's distracting, if it's causing a distraction like this, >> we have to maybe write into something that if you are in esports, it needs to go straight to Mr. Sanchez's classroom or something like that or >> Oh, for like if they were bringing in device. >> Yeah. It would have to stay with Mr. Sanchez with their coach. I mean similarly I mean that's something that you guys are leaving

032on an away trip it can go to their coach >> would that transfer into if they like were to go on a trip or >> well and on I guess one and that's something we've been have a conversation with about school if they leave at 1:30 to go play a basketball game in UNICE all those kids that are in that bus are they get on their phones and are they allowed to be on their phones the whole bus ride. >> I don't know. >> I mean, I don't know. I don't know how that works. I don't know. >> Yeah. I I think that that's one of those things. And I mean, the kids here at school won't know because they won't have their phone out >> or they're not supposed to have their phone out.

033So if it little well I think you guys have to kind of policy that's the whole district. It is well the well the phone policy I think is the whole district >> district but how you guys monitor that I think is >> well I just wanted to be clear for parents too like that that needs to be >> yeah silent or off or I don't know >> because the district policy is going off the law and a lot there's there's not >> it's a yeah it's a case K12 law >> so I'm I'm working on it so I'm working so I'm I'm taking in all this and then we'll work on elementary edition but based on the be factor in my opinion, you know, but again, that's just my opinion. When the kids are on

034the bus, >> on the way to school, way home, >> on the way to school, the way, you know, even on a trip to >> Yeah. >> I think they should be allowed to use it because >> I mean that, >> well, they're not technically in the instructional day. And I think the biggest thing is like here at school in the classroom, leaving the class to go to the bathroom to text somebody or to, you know, do the all the side things they do with their phones. I think that that's what the intent of this law is, is to maintain a more academic environment for school. I do know and I anticipate that we will see a lot of push back and a lot of for a little bit of time probably lunchtime, brunch time,

035those types. We're going to see some of that and it's going to take some getting everybody on the same page >> and it and we're probably going to have to make an example out of some people and it may be hurtful and uncomfortable, but I mean it is Does this apply to staff? >> Yes, it like I said, I've updated our st our secondary teacher handbook to include that we we we are the models. We have to model responsible technology use. If if it's instructional time, you're up teaching, not handling your personal affairs. that works like a little bit more. >> I think that's I mean I think there's a big difference between updating your dojo and stuff and scrolling Facebook while your kids are doing something. >> Yeah. >> So our this is our

036policy. >> That's our draft that we could that if we like it or we change it and however we change it that would become our policy. Do you have a clean copy? >> I don't have a clean copy. I just have a draft copy. But if we sign one or we want to make changes to one, >> how how far are we off other than the time constraint? You know, because instructional day now is from >> we because we've never Well, the things that are different from what we currently have is we have have allowed it in all day during the day. Well, as long as you're not being in a classroom and we've said in the classroom if the teacher says that they're using for educational purposes, you can have it for educational purposes.

037>> It's been real great and real murky in a lot of places and inconsistent inconsistent because we have some people, you know, in Dink's room in Dink's room, they can have it in their pocket, but you're never going to see it. >> Whereas, you know, two classrooms either direction occurs and it's a free throw. >> Okay. So, this is just >> it doesn't say anything in this student handbook policy. In our teacher handbook, it does say and I could I didn't bring a teacher handbook. >> I didn't know that we were going to talk about that, but I can tell you what it says. >> No. >> So, are kids allowed to have backpacks now in the school? Because >> they can bring it to their locker. They can't they can't carry it through the

038hallways, which I mean, we could go back to that. The hard part is is it creates a cluster in some of our tighter classrooms if there's 14 kids and 14 backpacks. But if we allow the backpacks, then it creates just so many. >> Well, then it becomes another issue of what else do they got in the backpack and other places to put things. But I think a lot of them would I mean put it in their locker, put it in their purse, put it in >> I mean 90% of our all of our secondary kids carry their computer case with them, stick it in their computer case. And I think a lot of them did that anyways. That was kind of what they were carrying all their stuff in. may not be on my drive

039with me. Yeah, we just need to be strict about it and consistent. >> I can see I'll see what the section on the staff handbook says. So for clarification uh the section from the staff handbook says that for on cell phones and electronic device use the district's cell phone and electronic device policy is non-negotiable and must be strictly enforced as approved by the board of education. There are no academic exemptions allowing student use of cell phones during the instructional time. Staff are expected to model professional behavior by limiting their own use of electronic devices during the instruction. Failure to to consistently enforce this policy may result in disciplinary action for both students and staff. It is essential that all staff uphold this standard to maintain a focus and respectful learning environment. >> That's for the

040teacher. >> That's in the teacher handbook. Does it say anything about like uh look away communication in case there's a lockdown? >> Um there's oh there's another little section here. It says students may bring cell phones to school. However, it is governed by the cell phone policy adopted by the district. Use is not permitted during class time for any reason. Any student using a phone during class will have it confiscated in accordance with district policy. All staff are expected to consistently enforce this rule. Knowingly allowing a student to use cell phones in violation of school policy may result in disciplinary action for the employee, including verbal written reprimands on evaluations or require an improvement plan. Staff use of personal cell phones during instructional time is strongly discouraged, doing so sets a precedent for students and

041undermines the enforcement of schoolwide policies. While it is understood that the per that personal matters may occasionally arise, staff should make every effort to limit personal phone use during instructional day. And it does talk about using this the classroom telephones that are in all the classrooms. >> But if it's emergency, that wouldn't be personal use >> because I just remember like we don't have >> communication for like scenarios where we are in lockdown. So our cell phones were the only for teachers. Am I correct? >> Teachers. Yes, definitely. >> I was think more for teachers, not >> No, definitely for teachers. They would have to use >> Yeah. teachers would say. >> So we do have an application. It's called uh navigate >> 360 which we definitely need to refine. >> Are we going to

042fix that this? >> We have to. >> Okay. >> We have to kind of like that alert kind of thing just like one touch. You know what I'm saying? >> Yeah. Well, we we had that one. What was the other one? Panic button. >> Panic. >> So, it wasn't just us then. Okay. >> I know. >> We were we were a hot mess. I was not set up all year and then because I was at a prior school and then it got switched over like whenever it I could never get synced into my home school and I'm worried that I'm going to have issues again here because that's been my third location. >> It might. Okay. >> So maybe some people don't have service, >> right? Depending on your carrier, you may not have great

043service. >> Carla does not get service at all on her phone. They have a lot of things that they're working through and I know last year because we started the school year so early, they weren't prepared for us to be back. So then we we didn't use last year and I think it was a big problem. >> We used it a couple of times but then not everybody would get >> well but like I was never set up correctly so I would only get like half >> Yeah, I only got >> I think I was only able to access high school and not even >> are there alternative >> and we can look into it. So what was the other one? Panic panic button. I think that one button or whatever. >> The only bad

044thing is all of our information. >> So the only thing that I guess that I see on needs to be changed is like our instructional date >> because we we're now four days. >> So 3:55 or >> that's what time the kids get out. >> They get out at 3:55. >> Yes. >> 75. >> Teachers don't get >> teachers leave. Dang it. >> Just forcing us. >> Yeah. The kids don't have to be here at 7:30. >> Having fun with that one motion to approve. >> Thanks. >> I think we probably soft launch it on Facebook or not on Facebook but on school website for a little bit and see if we start. July. >> Fortunately, this is just a choice. It's >> coming. >> Okay. I got another handout for that. >> Can they

045have a copy of the hand? >> They have a copy of the handbook, but I made a handout so you could quickly >> decide. cover letter. >> No, there's no cover letter. But I was I now um but I did make a summary of the major changes just because if we go through this line by line, it could it could take a while. It grew from the last handbook to this handbook. But I did some research before we started because I knew I had a copy that stayed on my desk all last year and every time we would encounter something, I would make a note on that copy and we would work I would work on on stuff. But then I also looked at some other ones and I did have I did compare and

046see a lot of other things that other schools like us in our region have in their student handbooks and I thought hey that's a pretty good idea why they h like they must have it in there for a reason. Um so if we go we'll start here the general editions I did add a parent guardian support statement. I think I think I stole that idea from Tatum's handbook, but it is at the bottom of it just says, you know, this is a handbook. We would offer interpretation for anybody who felt like they needed interpretation of the handbook because we do only distribute our handbook in English. But if we had a parent who asked for translation of it, I guess we would be willing to provide that. >> Chat will do it. >> There you

047go. Well, and it says on there any any assistance. So, we put I added that statement. I added a purpose statement um to the introduction PL page as to why we have a handbook. I think I stole that from Capitan's handbook. Um, and that it enforces that administrative discretion would apply in any unanticipated situations because apparently they must have dealt with that if they have that in their handbook that that and I think we can imagine somebody say, "Well, that's not in your handbook." So, administrative discretion applies if it's not explicitly in our handbook. Um, there's not there was nothing there was a really short simple thing about FERPA, but I did add the full text because every other one I looked at has FERPA in the full text version in their handbooks. Um, I

048did add a page add some part to the about Herman schools page. Added our official colors. Um, added what our mascots are, our emblem. Um, there one of them I think it might have been Tatum 2 had their said that we were part of the NNPD on there. I want to add the school song but I can't find the lyrics. If you have the lyrics, I'll add them in there. Awesome. That would be great because I I've seen it somewhere and everywhere I look to find it, I could not find it. So, awesome. Well, if you can send it to me, I will put the school song in there. I'm not sure anybody besides Tori knows how to sing the school song, but hey, >> yelling for We had to do like a whole thing

049about this. [Music] >> Bring that back. I hope there's anyone. >> Yeah. >> And then I added there's a section on parent communication stakeholder engagement. Um kind of clarify the expectations for communication and a chain of command approach just because a lot of the people we deal with don't understand that and we would like them to be more informed on that. Um talked a little bit about the student assistance team because that wasn't something that was already in our handbook. Um talked a little bit about 504 plans because that wasn't in our handbook. the attendance policy probably sees the most changes. Um, and and added some language in there about the New Mexico House Bill 236 that explains the attendance for success act and that we're in compliance. So, that changed from numbers of days

050to number of hours since we're that's how we're tracking our um, school year now. Um, added two new two new two definitions that I saw in another one that I thought was important, the difference between chronic absenteeism and excessive absenteeism. And the good news is I don't think we had anybody in either of those categories this year. So we've made success. I did take out the part of middle school grade deduction. That never really worked for us this year and I don't think it was effective. So I think we should take that out. Uh talk to here because we don't have anything in our current one about how synergy generates letters at 3, five, seven, and 10 absences and they go out weekly and our secretaries mail those for us. Um and that kind of

051triggers coach and I to start in on our attendance stuff there with those kids. kind of redefined our check-in checkout procedures that students must sign in and out of the office and they had can't leave without parent or guardian permission and there has to be documentation for that. Clarified and cleaned up our language in there about absences. We went and kind of after we after first semester, we had some and after we dealt with started dealing kids who were losing credit, we went and took we made a designation of verified absences, meaning that we've made contact with a parent or somebody to understand where that child was that day. Doesn't necessarily excuse the absence, but it does give us documentation that we know where they were. They weren't just not um at school. I think

052we took out the planned absences because that still falls into the verified excused absence documentation. Um much to our teachers request was that we revise our attendance incentive instru uh structure. Um it worked really well and got us where we needed to be, but I think we have to clean it up a little bit. And so the top tier would be no absences, no tardies, no missing work. That would be the only the true no zero hero would be the only hundred that you would get on a final. Excellent attendance would be somebody who had one to four absences for the semester, zero to four tardies and no missing work. And we're going to add it back to the teachers to manage the no missing work stuff. So coach and I will take care of

053the absence tardy side of things. When they get it back to them, they will have to say, "Oh, they had four or five missing assignments. Do you no longer qualify for that incentive in my class?" Um, and we also think that they have they should carry a 90 90% semester average in the class to get the incentive because uh I think we had some people using this as an insurance policy. Um, and that wasn't that didn't set well with all of our teachers that they could come and do very minimal work but be here every day and still skate high. I guess um they would apply per individual class and not schoolwide. students would still need to maintain academic and behavioral eligibility because we did we did not include students who had had ISS or

054suspensions as part of their that automatically let them out of the attendance incentive structure and we can't apply this to dual credit or AP courses because that's not part of that structure. So those are the big changes from the attendance policy. Any questions on that or we just want to keep on going? >> So there's three options on the final >> you get three options. You can either true no zero well there's I guess there's three no zero heroes you get your 100 90 you if you meet the as attendance requirements or you just take your final those are your options >> okay >> and that that took a lot of the feedback I think that we got from people who felt like they were not it was incentivizing maybe the wrong thing. So, what's

055I guess maybe I'm confused on a third option. >> Well, there's not a third option. Those are just the eligibility notes to get one of those. They have So, like you would have to have at least a 90% or better on your in your class grade already to get to get exempt from a final. Otherwise, you need to take the final if you have like an 80 or a 70 because we had students last year who were skating by with like a 58 60 right there, but they had missed no days of school. So, automatically 100% for your final, which was not the intention of what we were trying to accomplish. They got here at school every day which was great but it didn't improve their academic performance while >> so the only way you're

056going to get 100 is if you have 90 >> 90 average. Yeah. And above average >> that's basically >> Yeah. >> And so and we do have a couple we have a couple people that will still obtain that. Emanuel Sanchez comes to mind. >> Is that just for the 100 or is that for the 90s? >> I think that's for the 90. Well that's that's I'm open to consideration. Do you think we should take >> I think it needs to be lower. I mean >> 70. >> Yeah. Or maybe 75 and up. Like I don't see too much of an incentive for a kid that's that's middle of the road that knows you no matter how hard they try, the only grade they're going to get is a 75. But they come in and they

057do their work. They're diligent. They don't miss class. They're never tardy. Um, you know, I say give that kid a 90 at least. >> So 90% on average for the no zero. >> 75 or 80. >> Yeah. Yeah, I think if you have a 90 like there's really if you have a 90% >> Yeah. >> semester average really there's no point in taking your final. You're not going to >> Yeah. You're not improving it that much. >> You're not improving that much. So, I'm fine with that for the 100. Uh but if you have, you know, no absences, no tardies, no missing work, and your grade is a 75 semester average, then I would say that you get you deserve a 90. Mhm. Okay. >> At least that that 20% bump in your that a

058bump in your your break. >> I can live with that. I'm not I mean I'm I'm good with any of it, but whatever you think is going to make more sense and speak to more of our kids. That's >> Yeah, I think I think putting that >> incentiviz putting it out of reach. >> Well, it kind of takes it's going to take the steam off of that automatic 100 away from those that that counted on that. So, >> those bubble kits a 90 is still pretty good for some of those guys. >> I agree. There's one. >> So, I can make that change when we go to that. The other >> the other key revisions we did add a part in there on the out of district students this last year and I think we

059utilize it during the school year but it was not officially on our book was that they if you're coming from out of district all students who live out of district would complete an out of district request form every year. And we did send them out after the fact but we will start it. >> It has to be done at the beginning >> at the beginning this year. But we had we didn't have it in our handbook that that was part of the steps that you had to do if you were out of district. Um I did clarify the arrival and departure section explaining where like middle school students where you're supposed to wait and be during the the morning and high school students where they're supposed to be. Um talked about in inclement weather and

060it may need some clarification because in there it says we use the remind app. We don't use the app at the secondary level. We do use the Bobcat app, but there's it was unclear in there how to sign up for that. And I was going to include that language in there if we but I needed needed Daniel and Daniel was on vacation. So I know how we wanted to board that. But I will clean that section up to reflect so people can get that information from the app if that's what they choose to do. >> So if we have um everybody's phone number, it's really simple to just send them a text. >> But well, this is for the parents like for parents like >> for parents. Yeah. Well, it'll go out through the Thrillshare

061app or whatever. So, but I think they have to be signed up and have their stuff up to date, don't they? >> As long as they have their um their phone number. Daniel, can you help us with this? Are you there? >> Is it does it use their registration? >> It's usually with the registration and the phone number. it's in synergy and it's already if their phone number is in synergy then we have we automatically have their their number. >> Okay. Um then the next everybody's favorite one is the dress code section. >> Oh, sorry Daniel. >> No, sorry. I was trying to get my audio working because I was trying to get my head headset figured out. Um but um the way that that works is that parents will submit their phone numbers whenever

062registration goes out for the students. Um once we get their phone numbers, we input them into Synergy. They will automatically get transferred over to Thrillshare and they're already in the system. So it makes it easy for parents to pretty much just be um able to receive those notifications when we send out the the messages through the phone. >> Okay. Thank you, Daniel. >> What? >> I think whatever's put into synergy real shar. >> So, as long as their stuff is correct, it should be they should get communication. >> Correct. >> Okay. Then on to the dress code. It's pretty much the same dress code. Haven't changed. It did add a standard in there that it that our dress code does still apply when you're traveling for a sports team or a school organization because we

063have we ran into a middle school pajama incident last year during basketball season. Um, shorts and skirts must reach mid thigh. Fingertips must much must touch the hem of the f or the fabric of their whatever they're wearing on the bottom half of their body. that PE and athletic clothing is not considered appropriate for the classroom uh or may not be considered appropriate for the classroom, especially if it's like their volleyball shorts. You can wear basketball shorts to classroom news. Those are usually okay. Volleyball shorts are a whole another animal. Uh pants must be worn at the waist above the hipbones. No exposed skin between the the hem of their shirt and the top of their pants when either their arms are raised overhead or when they are seated. No hats or headwear allowed in

064the hallways or the lunchroom or the classrooms. that's added to what we already have. And that clothing and accessories should not distract from the educational environment. And that in there we clarified that if you get referred for a dress code, you go to the office. But everything else will pretty much say the same for dress code. >> And again with this is consistency, >> right? >> Everybody has to be consistent. >> Uh talked about the suspension section that and reiterating there that students are responsible for communicating with their teachers to get their work while they're suspended. Um, we usually the office will send out an email to teachers, hey, so and so is going to be gone for the next however many days. Um, and teachers sometimes will initiate the conversation, but that's also the

065student needs to initiate some conversation on their end to get whatever work that they need. Um, added some because we didn't have anything in there that really talked about cafeteria and meals in our handbook. U, but our it reiterated that our school is closed campus during lunchtime. All students have to go to the cafeteria that they can't stay in the buildings during lunchtime. Um, and they must remain in post designated post lunch areas. High school usually goes to the patio or commons area if it's really cold or windy or whatever. And then the middle school get the tennis courts or the patio or the hallway just and they have to be supervised. It does talk in there in the actual text I think about if there's a meeting or an activity during the lunch period

066that that is allowable to miss to not have to go to the cafeteria for those. and then talked about not going to but and it's mostly high school students wouldn't go to their cars and be in the parking lot during lunchtime in the academic section added AI guidelines because that's the world we live in and re reinforcing the ethical and responsible use of AI tools that's also addressed pretty length at pretty good length in the teacher handbook and what their expectation is to help students use those tools in a responsible way updated our elig scholastic eligibility just to re um to clarify in some of the the NMA rules that we follow based on semester grades and they can regain it at the nine weeks mark or they can't lose their eligibility at the nine

067weeks mark and if they do summer school credit recovery that could help them restore their fall eligibility that kind of clarifies now with the cumulative GPA provision how that works and then if eighth graders move up to a varsity sport that begins their eligibility clock because that was not in our previous handbook and I think that would be something for some of our eighth graders to consider as they make that decision whether they want to move to a varsity sport or not. Um talked about credit recovery section and how that works for us and how we offer credit recovery. Um student classification and course load. We didn't have in there anywhere what makes you a freshman versus a sophomore versus student or senior. We want to clarify that just so students know how many credits

068they have to have to be in one of those designations. um that they have to uh take at least seven classes a day unless they're a sen junior or senior and they have an exemption and they have like a workbased study or some kind of other alternative plan going on for their education. Uh that progress reports and report card section was revised. I took out the reference to open house because sometimes we do that and sometimes we don't. but added details about how we how you would go about scheduling a parent teacher conference and what that parent teachers conference looks like. Uh encouraging the use of parent for student parents to monitor their students progress and that encouraging student uh parents to schedule meetings with teachers during their planning periods or before and after school.

069And now with our little bit different workday schedule, we will have some more time for that before and after school. add a section about dance rules because we had nothing in our handbook about dances, but our kids seem to really like those sometimes, especially our middle school kids. But they do have that we did add a chaperone requirement that they have to have chaperones in times 11 for high school and 10 for middle school or is that did we go to is that for prom? I couldn't remember. >> I thought 11 was pretty good. And then that what the rules are for re-entry if you leave the dance and that kind of stuff. if there is a approval process if you want to bring a non student guest with you and then add a behavior

070contract is a discipline consequence because it wasn't on our previous list. But those are pretty much the summary of changes unless there's something else and happy to answer any questions that you might have in what we've got so far. Well, in the actual the actual text of the handbook, it says all those things. This is just the highlights. >> Yeah, our handbook went from like 20 something pages to like almost pages. But, >> right. Well, and it's like well like the more I was like do we need this? And I was like it wouldn't be in somebody else's handbook if there wasn't a need for this kind of stuff. So I'm like >> so something that I I've noticed um on the table of contents >> the table of contents is not updated. That one

071I'll have to I I wanted to get it approved and make sure there wasn't any other changes before I make a in the actual copy that we present. There'll be a letter in the front from coach A-Rod and I because we did that last year before we make copies for students. The table of contents will match and I'll have to go back and do that. But I wanted to make sure we didn't make any major changes before I because it takes it's a little bit of a process to make the table of contents and make sure all the pages make sense and it'll change because that table of contents is reference to our old book, not necessarily this book. >> Okay. So, yes. Sorry, that's a good catch. anything over the absences that if you

072are gone for competition or sports competition that is yes that is still in the um student handbook and I did I did get a little bit of um I had I had to read it just just read her feedback on it and she g she did give me a couple things that she saw Um, the official. The mayor talks about official absences. School sponsors support extracurricular activities against schools athletics. Those are official absences and pre-approved educational activities outside the school environment. that talk about unexcused and then verified and then I did verified absences do count towards your attendance totals for the semester because that was the thing were excused. So there's really no such thing as an excuse absence. >> Okay. So that's where I was going to try to loop back. Um, I feel

073like there is I feel like our school is taking that right away from parents. I know we have the issue and why we've had to do those in place because there was those parents that were just letting the kids miss school because they wanted to. >> Well, then they say they're sick or they're doctors. So, >> and I mean I was in there a couple times this year because of the NLES and that was my issue is that there was valid reasons why I had my daughter out and I know other schools because when I was getting my letters I reached out and I just felt like that was taking away from parent right and making it a school priority or I don't know how to word this like it was just taking away from

074me to say like I called in I walked in I signed her out. I mean, >> it was for appointment to those valid reasons, but not everybody was like that. So, I mean, it's >> well, we didn't count their the the doctor thinks if they brought back a >> the went to the doctor, they went to the orthodontist, they like somewhere and they had documentation or we had students who, you know, for were hospitalized or whatever. If they had that, that didn't count towards their four, >> right? So, >> well, and that's the thing, too. Like, there was an instance where I was in the hospital and and the way missed. >> So, it was like one of those things where I'm like me as a parent, a responsible parent, if I called in or

075came to the school to check out my daughter, like it shouldn't matter what the reason was, I'm here to get her. It's I'm the parent. I'm It's my reason. >> And I think part of her frustration was that she was get You got what the letters automatic letters, right? >> Yeah. But I didn't know they're like automatic because they did have y'all signatur before they go out just so you're not just getting like a stray like >> Yeah. And it's just like a catch22 situation where you know you did at least did have the documentation and then we even allow a couple days within our incentive to like okay you get one day like no questions asked. >> You know it it's hard to to match that and then to automate stuff. And I think

076that's kind of part of her frustration. >> I know a couple of them too where Miss Ba actually did call me after already called the office. So there's like that mis disconnect too that even though I had called because it got really bad but honestly there was some reason I'm like why am I calling because I know >> is like moming me accent today I'm in red and I'm like I called and she's like they calling me accent >> let me go to the school again >> and I think that's just a matter of training the the liaison you know properly and make sure because usually when the parents call then the secretaries will have to have to enter the excuse or the reason why you know the child is absent and then so we

077just need to make sure that the liaison knows exactly oh this parent we already have a notification >> right and and that it took a little bit to get that process refined and there it's still we it's a work in progress for that side of things. Well, that's just like the wording saying even if you call in doesn't determine a >> it doesn't guarantee because we do have people who are going to abuse it. For every good parent that we have like you, we have five that are going to my kids like and they will yeah manipulate it to be to their benefit. So I mean I think we have to use a common sense approach and that's what we did when we would have the conversations with those kids at 3, five, seven, 10.

078Yeah. And then I mean and Rosa was great about it. We didn't really have that similar problem here at the middle school. Rosa has a file and oh look on this day they called they have their doctor's notes. So when we could match stuff up we come down okay you really only missed like for like three days and that was fine and we moved on from that but it took it took time to figure out all that and with it being a new policy I don't think it was perfect and it's probably if we change this a little bit more we're going to have some growing pains and hiccups with it till we get to where we to we're seeing what we want to see from it. And I understand the frustration like it's my

079kid. I'm do what I want. And we did have that conversation with a couple of parents that said, "Well, you're wrong." Um that they felt like it was wrong for us to say that their kids need mental health. >> Yeah. Yeah. They needed Yeah. or whatever. We're you know, we had really important things. That's fabulous. They're still going to qualify for that incentive because that change I mean because it wouldn't be >> that's the incentive. Yeah. >> And I mean we had I remember during it was during state track. I had a middle school student who came and said, "How many do I have any more days?" And I said, "No, you don't." They chose not to go to watch state track because they wanted that incentive for not to fight. And so it did

080help our kids make some better decisions too about some stuff. >> And as a result, I mean when we started we had 19% chronic absentism and it went down to 10. So it went down significantly and we wanted to go lower because I'm leaving it as one of our priorities. We still have to work at the the elementary level and that's something that you you know that would be your priority because you know at the elementary you know we still had a lot of parents walking in at 9:00 in the morning to you know it's not that you're doing it but you saw that >> so I may I'm going to change topics a little bit on this Um, and so say we got a senior that's got all the credits and like they're just

081here for the rest of the day. Like they just need like a couple credits and then they're just here. >> Can they like get a job? >> They can. And if they have a provision that Yeah. If you're not if you are here, you're supposed to have seven seven hours a day, seven classes every day. Unless you are in that kids like they only need senior English and government econ, but they're good with everything else. um we'll get a job. They would I think they still have to be here for four periods so they can get their but they but we did have um >> we only had water >> at but yeah but prior we own the second semester our teacher girls had one after lunch but they were went first through fourth and

082after lunch they could check out and go get a job and that's kind of what Cath did when he was a >> somebody else was asking >> so if you need anybody to go and and help you tell like what have you got the afternoon well I just I really got to just take dinks and say, "Oh, >> we could use you." >> Oh, absolutely. And you'll see when I do my the presentation for the budget, that's one of the priorities. We want to be able to have kids go out to the work for work. >> Usually, >> it's not it's not on there. I have it on for a lot of reasons. For what part? There is >> there is a well and there I think it's the would be under academics and I

083don't have the actual if you look above on page 29 above the where it says standard comp standardized competencies assessments a classification it says unless it's for special work permit is approved by the administration. It's the last line. All students must take seven courses per semester unless a special work permit is approved by the administration. So, it is in there. >> 29. It's like there's some boxes on it for like testing and credits and it's in the blue the second section of blue on there. be for our seniors. >> Uh, a junior could probably do it because we've had juniors be ahead ahead of the game and and they would have time like maybe they might not get the full four hours. They could get maybe two hours a day I think is what Martin

084was able to do. He was able to work the last two hours of the day [Music] so I can get >> Yeah. Luke's ahead too. So >> Luke's going to be there. >> But he's going to play basketball. So he's got to do so many hours in the day. He'll come back. >> Well, no. >> As long as he >> you have to be enrolled in 51% the day and you have to attend those classes. Well, that's a class. >> It's a class. He's here for practice and you don't make the coach mad. It sounds good. >> Oh yeah, he'll go. Yeah, you could you could use him and then send him back. I don't know if I want to sit back. >> You might be in the middle of something. >> Okay, >> there's

085Billy. Can you take somebody, too? >> You don't want >> I got no problems with the ones I got. [Music] >> Give them away. >> I'm telling David. >> Unfortunately, it's not David. Somebody a little closer. >> I'm telling your dad. Somebody puts up. >> President Moss, is there anything that the kids could do at the back of the refinery? I mean, do they have kids? >> No. >> Too many sakes by there. >> Ellen needs somebody. >> Ellen. >> Yeah. Ellen needs somebody to be to watch him like make sure >> that's his handler. >> It'd be perfect. Don't show up to perfect any questions. Seems like this thing is getting thicker every year. >> I'm sorry, but when I printed it off to like like look at I printed two sheets per page,

086but that looked really little and I felt like anybody who was going to read it well couldn't you couldn't get a whole lot of it because it was even making my eyes hurt after a little bit. But I will fix I I will fix the 75 for for tier two for no zero top tier and then uh >> the excellent attendance >> maybe a 70 maybe a C average. >> A C average for a C. >> Yeah passing. >> Yeah. Well, I think C. I think you know D you're just kind of staying by or doing whatever. Yeah. >> You know D will get you a diploma if you maintain it. But if you're working hard and you're earning that C or >> Yeah. And I will say that did make a difference. We had

087a couple of seniors that that in attendance incentive made a difference for them. It did allow them to be where they need to be to graduate and it also improved from what we've seen for them. [Music] >> It would be about an 87. I'll make a motion. >> I'll second July. [Music] >> Okay. So you have in your packet you have a a flowchart and this is basically it's a request for approval of the uh property uh disposition. So if you look at the it's this one right here. Okay. So we follow okay it says here a district or charter school needs approval of property disposition. So the sale of trade of personal property less than $5,000. And I think this is where we we fall under. Um then we need approval from the uh

088OSA which is the office of the state auditor. So the school board or governing council must pass a resolution explaining why it is you know why is it that we are disposing of the items and then of course we have to send this uh resolution uh you know with a a letter explaining uh why we need to why we need to do this and as I was mentioning to you so these kiddos have been working very very hard they already clean up you know a couple of storage places and we have a lot. The gym over here at the middle school, it is full of tables, chairs, old TVs. So, basically, it's just stuff that we don't we can't use anymore. And I don't think we need to throw it away. I think that it

089could be, you know, our trash could be somebody else's uh treasure. And I just don't see myself throwing that stuff away when we can make a buck or two. Believe me, somebody will probably buy that. So, what we need to do, if you look, okay, the next page is basically just the the um the guidance here and you know the policy for uh getting rid of stuff. And then, okay, the next one is the letter. It's the letter that will go out and it's this one right here. So, this is the letter that will go to the uh office of the state auditor. It says, "Notice of intent to dispose the surplus property." And just says, "In accordance with the applicable state requirements, please find the enclosed a copy of the resolution passed." And the

090resolution is on, you know, the next page uh by the Herman Municipal School District governing board on June 16, 2025. If we pass this, authorizing the disposition of specific items, the resolution explains the items identified have been determined to be obsolete, no longer functional, or really just not necessary for the educational mission of the district. As such the board has approved their removal through appropriate and lawful uh means. So this letter will be sent if you know pending the approval. So um we have to submit the letter 30 days prior to the intended uh date of the uh the sale. So basically in uh in compliance with the statutory requirements the district intends to dispose of the items by having a public sale and allowing the public to make bids. I don't think we need

091to have an option because then we have to pay more. I think if people can come in and make us an offer, I think no offer is going to be rejected except for the welders because, you know, we we do have some really good welders there. So, if we do decide to to pass this, I mean, this needs to be signed by President Moss. And the other one is the resolution. I went ahead and put here resolution number one because with the building of the new school, we will be getting everything in. And again, I was talking to the architects and they said, "Well, you guys can just when everything gets demolished, everything can stay there." I don't see that. Again, if we can make a dollar or two by selling these chairs, why not?

092And uh so so you know more likely we will be having a lot of them. Right now the gym is packed packed with some of the stuff that that we need to see. So we need to make sure that we have the first sale and then u so then this one here is the resolution and it just says Municipal School District has identified certain items of equipment, furniture and or materials that are no longer functional, obsolete or no longer necessary for the operation of the school. And pursuant to applicable laws and regulations, the governing board is authorized to dispose of such uh you know surplus property in a manner that it is the best interest of the district. And then you know then now therefore to be resolved at the governing board of the Helman

093Municipal School District meeting in regular session on June 16th again if we decide to pass this declares the items listed in the attached inventory as surplus and authorizes the superintendent to proceed with the disposition through a public sale. And then that public sale shall be held on July 11th and 12th from 7:00 a.m. in the morning to 100 p.m. at the school grounds located at 406 North Cambridge. And the notice of the sale shall be published in the local newspaper in the school's website at least 714 days prior to the sale. Adopted and approved this Monday, June 16, 2025 by the Edund Governing Board of Education. And if you approve this, I just need a signature box. >> Is this a >> Yes. >> Well, we could either take it outside and maybe post the

094street and you know that I was just thinking if they're waxing those doors, carrying that stuff out of there. >> So, right now, >> right now there's tarps. It's all tarps. No, I was saying the hallway and they're going to have to pull out to access hallways that >> So, we were thinking about just leaving it there. >> Cash security go. >> It's two days. >> So, unless everything's gone the first day. >> Unless everything's gone the first day. You know, again, for a lot of people, it could be something that it's worth. >> No, no, no. We haven't priced it. So, people can just say, "I'll give you a dollar for this." It's really just >> you're not going to the highest >> whatever. I'll give you this. >> We can do a garage

095sale is I'm thinking like >> No, no, not here's five bucks for this. Here's an envelope. Here's >> Are you going to do by lots? Like there's 25 of these blue chairs and you get all 25 of them for $5 a piece. So, what we have here, >> this is from, you know, towards the back. >> We have the inventory disposal log, and then there's a total, I mean, just a lot of uh tables, and there's a total of 27 tables. There's uh student tables, three, there's like 189 student chairs, student chairs, uh cabinets, 15 electronic items, 24 everything. >> What >> are we going to have rules for this? Like you're going to have to like you if you want one TV, you want to take all 27 TVs for that price? Like >>

096no. Well, I mean, if they only want one, you know what? >> Everybody buy some of these options. You buy lots of >> Now, we can also price stuff, you know, chairs, a dollar. >> I say like starting. >> Yeah. Like $5 for chairs. >> I was thinking like a piece of paper. You write your name, you know. >> Yeah. >> And maybe every hour so many things close or whatever. >> Yeah. >> If you really want your stuff, you come. >> Yeah. The way I see it, the things that we have in there, it's stuff that really needs to go and it's like it's not possibly used and not in the school setting. Not anymore. >> I think if anything that's come down out of the attic that somebody wanted to scavenge, they probably

097already did >> for for to go in another location here. >> And then in what, two years, three years, it's going to be absolutely anyways because >> with new furniture. So that's why on the the resolution I have resolution number one because I really think that we probably need to do once we start with the new school we probably have to have more. >> I don't think do a silent option because what if somebody comes from out of town then they can only come one day and they can't come back the second day. So then they can't get their item. >> Did we get their money? >> But if you if you do a silent auction is the highest bidder. So >> did we get their money? >> Well they can leave their thing and

098say hey for >> then they might change their mind and not get it. You know, I think we can put prices. I I think we can put prices. I think you're more likely to get rid of it if you put a price and let them just take it.$1 section. Here's the $5 section. >> Make them impulse. But if they go home and think about it, they might say their wife might tell them, "No, just jump. You don't need that. >> Quit bringing stuff home. >> If you did it that way, you just >> we don't have to do two days." >> Yeah. Less help. >> I'm going to need help. What are you going to do on what? >> It's a Friday and a Saturday. >> I think a Saturday would be good just because

099you're going to be people that don't >> sellers. >> So, you know, with your approval, I do have to submit it as soon as possible because we it has to be done 30 days before. So this is the perfect time >> like the equipment too like we couldn't give it or not give it but like give an option to like the welder kids like it was like a few welders. >> So there's a few welders. So the welders we do have and probably they're worth about $1,200. They're good. >> Oh those are good >> because we had some of us but they're good. I just figure like there's those kids that are that's what >> but it would be an opportunity for a kid to come buy them one less expensive than if they were

100trying to go buy themselves but these are electric not they're like four 240 >> so they have to have like special electricity it's not like and like normal >> somebody could equip a really cool home shop if they were in if they were Right. You know the TVs, they still work, but they're what >> I don't even like something. They were the TVs that got installed when >> the people >> the >> we did have that one TV we roll on the stage was like the only one >> that's in the gym >> that projector TV. >> No, the big one. >> It's in the uh boiler room. >> Oh yeah. Hey, we need to bring it over here. >> Did you Did y'all see I don't know if yall have >> I'm pretty sure

101people were dumpster diving that because I came one day like after school in the evening and it was like overflowing and the next morning I came to school and I was like this is considerable. >> No, I'm pretty sure people were dumpster diving. >> It was lot of dumpster. >> Yeah, I'm pretty sure people were dumpster diving. I think some things >> okay let's I want to take the time to thank Miss Jolene because when it comes to budget, she's the She works very very hard. So, thank you, Jolene. Let's give her a a big round of applause. And she's probably like, "I don't need an applause. I need some time off." No. No. But thank you. She does. >> Yeah. She She was here. Okay. So this is the just a short presentation and

102some of the budget categories here. You know we can make this a little bit bigger there. >> Okay. Instructional >> show your whole slide to show on the screen. >> You want your whole slide instead? >> I got you. from the beginning. There you go. >> Okay. There. >> You know what? We need one of those clicker >> clickers. Okay. So, um, instructional and school model, the classroom instructions, instructional support, uh, school leadership, student services, and attendance and health. I'm not going to read all of those. Can we put a stop to it instead of it changing? >> I don't think it's going to change. I just put >> Okay. So basically it's just to provide a clear understandable picture of current resources and expenses so that we can plan and prepare for the school

103year. Provide a clear picture of the budget process for student success and then you know um provide a clear picture of our uh priorities and then the implementation plan and ensure sustainability. Okay. So, we have the overview. Okay. We have the mission statement. I don't think I need to go over that. We have the budget calendar and the budget funding sources, uh, projections, and then the budget development priorities and assumptions, and then the budget overview. Okay. on this one here. Th this one has the incorrect date, but it will be 3 32425. Basically, it was when um you know they were recommended and everything comes out. Okay, there. I'm not going to mess with it anymore. So, um, for the last two meetings and I think since, uh, March, you know, budget recommendations for the

104community and, uh, we had them on the agenda and nobody really mentioned anything. Okay. information regarding the dossier and the micro credentials because sometimes this we have teachers that they're working on the you know micro credentials and then they finish like let's say in November by then we already some of them can move from a level like let's say from a level one to a level two and it's a $10,000 difference by then the budget has already been done So sometimes it's really difficult. So all the teachers, you know, we need to make sure that we do that. And then can we stop that? >> No, there's a short. >> Okay. So then the budget review uh districtwide and then we did this of course you know starting 64 616 and then we had recommendations

105from the community and then review of the site budget. See? Okay. It's not [Music] >> Okay. Then submit the It was on 20 the 22nd when Jolene submitted it. Okay. So it was submitted to PETA on 522. Then it's also advertised in the the newspaper and that was on 68 and then last Sunday 6:15 and then the tomorrow there will be a presentation to the staff on 6:17 and then present it to the community. So we also have some of the staff members that are part of the you know their parents as well and then uh hopefully the budget can be formally adopted and then we will be sending that uh form off. Okay. So with the budget some of the sources operational capital improvements and instructional materials transportation federal fundings and then uh outside

106funding sources. So, and I will send you a copy of this. And this one tells you, you know, for example, like operation, what it pays for capital, what it pays for, capital improvement, you know, like construction, technology, furniture. I don't think we need any furniture right now. Um then the instruction of materials pays for textbooks and you know supplements or materials, transportation, school buses, driver staff uh to and and from the routes and then federal funding you know we have all the titles uh special education bilingual uh EL services and then all of the different titles and then outside funding sources. Then you know for activities uh specific programs projects so we we have like donors that um like for example the PY Foundation etc. Okay. So the revenue estimate this one here the this

107is from you know different years. This one here, it went up a little bit and I believe it's 468 and and it's it's actually the same amount of students, but then the unit value, it went up a little bit here and then so this is what Okay, so the federal funding so we have from title one we will be getting $285,000 and the plan is to be able to hire and I know is uh Bridada. She has been interviewing for a um reading interventionist. So hopefully we'll be able to get a reading interventionist. The one that we had she left us. So we need to post that or the positions already posted but we need to hire for that position. Title two we will be getting 24,750. Uh title four it's 24,000 not 124. Told

108you today I'm I'm like not half asleep. I just like I haven't slept. Uh migrant is the one I went ahead and did the I I filled out the application. That's the one that I mentioned to you a couple of months ago that we have really, you know, the amount has cut significantly and that's only 3,87. I still I did the application, it got approved, so I'm hoping that they'll be able to send us more funding. And then Perkins, we have 10,792. And I believe there's an additional $4,000, but I could not find that from and Parker insists that we're getting $15,000 and I couldn't find the other 4,000, but I only have the, you know, 10,792. But then we had we do have from NextGen it's uh 87,000. Transportation 296,000 uh food services 343,000.

109But then we also have the food uh universal. So basically we all the kids get to eat for free and then so we get an aotment for from the federal and then we get it from the state so that we could cover the rest of it but it's still you know not not enough. Athletics 36,723 and then uh prek we have 4242 800. Community schools 120,000. So we were shortened on uh community schools. Last uh this past year we got 150. Now they're only giving us 120. And then SB9, this is last year's because we really didn't do a lot of the u construction. and then last year's and this year. So, it's a total of 791. But we'll probably end up using some of this money for the new school as well if needed.

110>> So, uh here's some of the priorities. Uh optimize the program development and student achievement within the available resources, building capacity and staffing levels. and then uh intentionally created instructional priorities, course equity support and differentiated uh funding for subpopuls, social and emotional learning supports, uh program evaluation and effectiveness. And then of course the state budget and long-term funding for public education, student population growth or decline, salary schedule migration, and it's actually we got four this year. and then ERB employee contributions impacted on the uh 25 budget transportation cost decline and instructional materials. So some of the goals that we have and some of them remain the same because we still need to make sure that we don't we don't definitely want to drop those goals. So the one of the district-wide is, you know, to

111be able to improve the uh student attendance rates by 20%. So we still need to make sure last uh I believe we had 10%. I went ahead and put a little bit more 20% by the end of 2526 school year. So we definitely need to continue monitoring and reporting this. We will be having an attendance liaison at the secondary but this liaison will be working with uh all three buildings. So this person will be tracking the the attendance with the assistant of the principles as well and the secretary. So um we want to continue having communication with the parents to emphasize the importance of regular attendance and um engagement of programs. develop and deploy engagement programs such as the attendance incentives. Each principal will have to develop a um an attendance plan. And so this

112is where you know they need to make sure that they have programs where they can incentivize the students and then you know be able to have awareness campaigns for students and parents personalized support plans for those students who are chronically absent. uh community and parental involvement strengthens partnerships with the community organizations and enhance communication with parents to emphasize the importance of regular attendance. Each school will create a pack and uh so that's something that each uh principal they will you know they will have a pack uh parent um kind of like what do you call it organization committee what uh where they get to talk to the parents and and be able to have parental input as to what is it instead of just us working in silos we will have the parents and okay

113what do you want us to do so that would be something that each uh principal will create and they will have uh teachers and parents the graduation rate. So we want to increase the high school graduation of course that was one of the priorities for last year. I think we did very well and uh we want to continue with their graduation. Are we ever going to get to 100%. probably not because basically it doesn't mean that if even if you have all the kids that graduate, it doesn't mean that sometimes they they go by cohort like four years and and uh so they might have a student who dropped out as a sophomore. So that student will count with that cohort. Um we will have to be continue doing personalized uh learning plans for the

114uh students based on their academic and career counseling services to help the students that and achieve graduation and um career readiness goals. So again and I skip this one here but then also you want we want to ensure that 100% of the graduates are CTE and career ready by the end of 2526 and that will be every year. All of these kids have to be because not all of the kids go to college. We want them to go to college but we want them to be able to take CTE courses. Um and then college and career readiness the program expansion. So expand careers and technical uh education programs ensuring that they align with the local labor markets. This is where you come in. If you have uh you know jobs for our kids, I think

115that'll be great because what we want to do is establish partnerships with the local businesses in some of the industries to create internships, you know, opportunities, job shadowing and mentorship programs to enhance career readiness. And then this year we will be partnering with uh PBIS establish partnerships with uh PBIS and then of course Lake Arthur schools to bring more CT programs to create more opportunities, job shadowing and mentorship programs to enhance career readiness for our students. Uh the discipline this year we will be starting with year two of capturing kids hearts. So we will continue. We had a training it was at the beginning of the month or at the end of May. So we had training for that and then Mrs. Brcada will be attending a training for uh for her so she could

116be also ready with this and uh be able to make sure that you know we continue with the implementation of capturing kids hearts. Um at the middle school we will continue having the social emotional program. What is it called Cody? >> Um the botman LST. It's from the University of Colorado Boulder. >> So we will continue having that. And so you know the goal is to enhance academic performance and then the social and emotional development of middle school students by implementing comprehensive support systems by the end of this uh year. So we will continue and I believe this is the third year with the program. Um, we will continue to introduce afterchool uh tutoring uh peer mentoring and enrichment programs to support academic growth in core subjects. It might be a little bit harder now

117to do the afterchool program because the kids will be here a little bit later, but I'm sure it can be done from 4 to 5. Um and then again with the uh seal and continue to implement the capturing kids heart and then we want to continue with parental and community engagement foster strong home school connections through uh parent workshops and that's where the uh principles will be having their pack. That way they can show the parents and how can they help them at how can they help kids at home. And then with literacy we will continue to have the goal. It's to be able to improve and you know 15% increase in literacy and numeracy proficiency with the uh elementary school students by the end of the uh school year. And I think this is

118something that that can be done. We will continue with the um early intervention programs, the letters uh program, but this year we will also include the middle school, special ed, and >> I think I think bilingual I think >> and bilingual. So, so letters is actually moving to the middle school now. And then uh we want to continue having professional development for teachers, provide ongoing professional development opportunities. This year we had the opportunity to be able to implement through CSI funds since the high school was actually a school uh needs of improvement and we got funding for that. We still have a little bit of money so we will be able to provide opportunities for the new teachers as well as this year we have the principles. This year we will have Mrs. Brada and

119um also with the assistance of the uh PY Foundation. They haven't awarded us this year, but they will. I already had a meeting with them, so it looks like they will be funding us. It was it was just I think it was a great program. So, A-Rod and Cody, both of y'all did the program and by fantastic. for our teachers, for some of our new teachers, I saw a really big difference from the beginning of the year to where they were at the end of the year as far as what they needed, how they need to grow professionally. It was worth the money we spent on that. So definitely we want to continue that so that we can provide the the PD for for the teachers. And then uh we want to continue having family

120literacy and numeracy night especially at the uh elementary and the uh middle school. Okay. And these are just a few of the numbers. So we have uh it's 7,382 and then we have this one is incorrect. This is our uh we have a little bit over our cash balance about it's 2.4. So we have a really good cash balance in her And that's that's it. Short and sweet. And again, thank you Jolene because Jolene does all the heavy lifting. I stand for questions. She does. She does. >> Is this a action item? >> No. Oh, no. Yes. Yes, you do. So, it was a presentation and there's a form that we need to submit to PE. I still have to do this for the staff tomorrow at the uh some of the staff that will

121be here tomorrow at the elementary like the summer school staff. [Music] >> Any questions? More questions forward. when she was here. She sat with Maddie for an hour and a half or two hours. >> I'm gonna get >> I understand that. That'll be like >> All right. Um item seven. >> Okay. The last item here is I don't know if you guys are willing to have a board session so we could do more advanced planning, you know, with the board and and you be able to provide us with your goals. It would be the board and then the administrators. I mean this uh maybe I was thinking July 14th since we changed the and we could have it from five to six >> 14 >> unless you you guys are good with our priorities then

122we can move forward but I'm pretty sure that you have priorities as well >> again I'll be out of town for those meetings >> and we could just do it right before the board meeting like maybe from 5 to 6 you know just kind of like a work session Um, yeah, Jennifer will be gone, but >> unless you want to select a different day or just move forward. I mean, if you guys are okay with us continuing with the priorities, anybody? >> I I mean, I like the priorities. I still think we need to get together. >> Yes. >> Why don't we do it before the August board meeting? If they already started doing these one more time than >> we can it's usually it I would say you know sometimes it could be 30

123hours but it would be with the board and then the administrators. So, let's see. The um the August. >> What What day are you, Jennifer? >> I'll be gone the the 10th to the 22nd. >> Okay. >> We could do the the 18th. I mean, I know that all of you guys have worked >> the 18th of August. >> August >> or the 15th because it's a Friday. We worked that day. >> You know what? I think that's a very good idea. We can have it the 15th. It's a um >> Yeah, we'd have to have in the afternoon. >> Those guys work. >> Mhm. >> I mean, >> can we do like maybe 3:00 or >> Friday? Yeah. >> On a Friday? You guys good with that? >> I'll be here whenever you come

124to me. Do we have a game on the >> We don't have anything. First activity. Well, there might be a a football scrimmage, but if he wants to host that, he can host it. >> Okay. So, maybe the 15th then. I mean, we do have professional development, but the teachers will leave by 1:30. So, we are available after 2, but if you guys have um we'll work with your schedule. >> Yeah. I just I won't know till that week. Probably that day. October 7. >> We shoot for that. >> Shoot for August 15th. >> The 15th. >> Perfect. >> At what time? >> Do you want to do We could either do two or three. It's up to you. I'm good with you. >> And if you have available in Well, in the morning, you

125guys will be doing PD for your staff. >> Let's do two. 10 two I just said 10 I was like we just said morning it's not good >> hearing is a deficit I have >> um superintendent part >> okay and it'll be short so the first item is just an update on the new school project and and so you know I'm really happy to say last actually two weeks ago. So I actually attended a meeting in Albuquerque and we just completed the programming phase and thank you to all of you that helped us with this. Um so we are now preparing to present the design options that have been developed by the um design uh committee and um so they're going to have a meeting on Wednesday at uh 4 o'clock where you know they

126will review I believe they have three different designs already for >> this this one >> this Wednesday >> here in this room. >> It'll be in this room. Uhhuh. >> Okay. And so the next meeting is scheduled for this Wednesday at 4:00. I will be sending out the notification shortly. And then um so again, they want to review the uh design concepts in detail. However, in accordance with the board's um meetings act and to avoid any potential violation, just kindly ask that we can only have two board members. I'm sorry, I hate to say this, but if not, then that >> they take turns. >> Paper scissors. Here we go. >> Could it be Are they allowed to be there virtually? Like, could we set up a camera and have them be at home? >>

127No. >> Because what happens is that uh >> three is a quorum. Yeah, it's a three is a quorum. Okay. So, so I mean if you guys are okay >> I think for the other we've ever had that. >> Yeah, that one was wasn't it scheduled? Like it was because it had I don't know. >> They don't present designs at board meetings or they will once >> they will once they um Yes, they they will. But so what we do is we have a committee >> probably what maybe 15 >> then you will be on it too >> and >> I won't even be here Wednesday. So >> I just don't tell we're good. >> I won't even be here. I'll be a J. So that's fine. >> And the rest of you three can

128come. >> If you haven't came to any other meeting you don't get to come. >> Yeah I'm >> eliminated. >> Yeah that's fine. I think Chris you came to watch you've been here a couple Desty and Dry and um Mr. Gray they've been here to mostly all of them. So I mean let me know if you have any concerns on this but I think you know once we have three people then it's a it's a quorum. >> We saw a presentation at the school law about that that day. >> They get they did a skit. >> Yeah. I mean, they're going to be presented in front of the board anyway. >> Can we record it? We can record it, can't we? And then and then it >> or you can just show me the designs

129later. >> I'll take pictures. >> I'll snap. >> Oh, they just no decision. They're just presenting three different designs. >> It has to come before the board. >> Yes. >> No. And then if they send me the presentation, then I can email it to you guys. I know. >> I'll just be my favorite one that >> just do it from different angles so it looks like it's different models. >> Make sure the camera's facing the right way. >> That's what it is. >> That's fine. How you talking about? >> Are you guys okay with that then? All right, then the next uh this one I should have put it as an agenda item, but I didn't. And basically, so I don't know if you guys recall, we had Laura Castile do a presentation for us

130here and then she did mention that she is actually leaving Cutting and McCarthy. So she already did. Uh so basically uh I received an official letter from the law firm Karen McCarthy, you know, informing us that Laura is actually uh leaving, but they sent it to me like May 28th and then they wanted they wanted us to make a decision by the 30th, but I mean it was just we have to have a board meeting on this and and you know, I didn't do it. But anyways, basically what they what they want to do is u this is a formal notification requiring the um you know by the ethics rules and and they we have the opportunity to decide if we want to proceed with Laura representing us and then uh or continue working with

131Kadia and McCarthy. I did talk to one of the lawyers. Now, cut in McCarthy, they also do our bonds. So, they just they represent us legally, but then they also, you know, help us out with the bonds and we can continue doing that if you guys decide to go with Laura or we can just continue staying with the firm. >> Yeah, I think we need to revisit that just because they're losing her and they're losing Patricia, which is the other. So there's not going to be much school affiliation type stuff there anymore. All of their attorneys are actually I mean they they are familiar but again we have to continue for bond purposes. We need to continue with you know being with them with C and McCarthy. And I was talking to one of the

132lawyers and he says if you guys want lawyer to represent you know to represent us not a problem but they would still have to continue representing us for for the bond >> because we have a contract with them for the bond. Is that why? >> Well I don't think Laura does that. So Laura will only do like legal. >> We don't go with Lori then. >> We don't have to go with Laura again. I mean I I like the fact that she knows our cases and >> but I can put it on the agenda for next month and then um >> which we like Zamora or whatever all if we're going to pick one. We need to pick one. We got >> or we can just decide to stay with Cuddy and McCarthy. That's it's

133up to you guys. [Music] >> Elena learns everywhere. [Music] >> JG and I'd like to visit that. I mean, I know Laura knows us and we know her and >> so we can discuss this, you know, next month and see what and I'll put it on the agenda. [Music] >> And that's all I have for for today questions. >> I have a question about the PE cards. Did you ever get any >> So, we actually Yes. So, we actually have a meeting tomorrow with Clint Taylor. >> Yep. >> You know, >> I know him. >> Do you know him? And we have a meeting tomorrow at 9:30. Jordan, myself, and Raquel will be going to Artisa and uh he will be helping us with that as well as some other things that we need. So,

134it's a step closer. >> What about the tracks? >> So, um just today I got a notification. So, basically when we had to submit that to to get it approved by the bond and I got a notification that it was approved. So, Raquel is working on the requisition. I already told A-Rod as soon as he gets the the purchase order that's what we're waiting for, just the purchase order. >> The purchase order, I'll send it to the rep and he'll get it to whatever company BSN contracts out to for that. and then he'll put it either wherever it needs to be and we'll figure out. He said he doesn't know what the timeline looks like until we can get PO and talk to it. So hopefully by the end of this week we'll have an

135idea of we can squeeze it in this summer or after football or if we have to wait till next time. >> What's their usual start to finish time? >> He said about six weeks. So we've got some time but you don't want to just I think we're cutting it. >> It's really close. And that's that's assuming there's nothing no issues or >> as long a football game, you can probably still have >> um >> Well, because they're moving actually the move. >> Well, they can do that first that >> I mean I got a set. Okay. >> We need to make it work. I'll just tell Coach Br. >> You just got to move one of the goalposts. >> Both of them. The field's got >> We're shifting everything over because those D-rings on each

136side. >> I thought it was just one. It's both. >> Both. Yeah. >> Okay. >> Any movement on like sprinklers and all that stuff? >> No. No. I haven't received another another quote, but it will be done. >> I can do it. stuff. >> We got a quote from um Are you talking >> over at the uh >> So, we can't do anything on that one until those funds are usually I think it's July the 1st when those funds will be available. Okay. Make a motion to see all I [Music] We're going to leave early. Taste.