0016 o' regular board meeting public board of education will come to her. Sandy, could you do a roll? >> Yes. Sorry. Mr. Randy Cordova, >> present. >> Miss Lucy Morphine, >> present. >> Mr. Pedro Valdez, >> present. >> Miss Antonet Serrano Martinez. Miss Sandra Emler Hawkins, present. >> Thank you. Pledge of Allegiance. Pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Thank you. Moving on agenda. Is there any changes? Yes. If I can make one change and move audit presentation from number 15 up to number I don't know if it' be 6B but right after public comment is that okay presentation >> yes we're under presentation so open floor discussion would be fine.
002the same It's on 152 which is approval of FY 2425 JMSD financial action presentation portion >> the action wants just discussion. >> Just the discussion on the presentation. >> Yeah. The action has an action question. You guys are going to have to speak up a little bit because you guys start almost like mumbling to each other and it's hard to hear online. >> So, we're going to change uh right under for a for the presentations open for discussion. We're going to have the audit discussion of the audit. >> Yeah, that's fine. >> We talked about it in finance committee last night. I'm going to unplug this for just a moment. I can sell those glasses using it. I'll play that one too. better. >> Much better. Okay. The app agendas with the changes. >> Motion
003by Lucy. Second. Second by Pedo. All in favor? >> I. Moving on to appro approval and signature of minutes for special board meeting April 7th, 2026. Is there any questions? >> Saying that there's none. I have a motion. Motion by >> a second. >> Second by Lucy. All in favor? >> I motion carries. Moving on to letter B, regular board meeting for March 10, 2026. There any questions or changes? Motion to approve. >> Motion by Sandy. Second. Second by Pedro. All in favor? I >> motion carried. >> Moving on to presentation. Open open floor for discussion. We'll have the discussion of the audit. >> No power. >> Oh, okay. Sorry. >> You're supposed to be here at six. >> Okay. So, didn't hear anyone sign up for public comment? >> Yes. Okay. I just wanted
004to um I know one of the one of the parents reached out to the chapter saying that they didn't they couldn't um go to a trip to the zoo. So I asked aa on Twitter about it from school. It is school and um you confirmed and then so I think we can do something about it. I'm not sure if we're going to be able to cover the whole thing for this week and I just wanted you guys to know that we're working on that. And um she also gave us I have like a paper of stuff that she wants us to help with. Some of that stuff I can do. Some of it I can't. Um basically it's because the navalations have shared policies but I can't do most of that stuff. I wish she
005was here. >> Right. >> Yeah. So basically um that's just my comments and then I have um it's unique to from going from having the kids walk out parents disgruntled and all that stuff right from the past. Um having parents contact me saying you know their child is doing a lot better or they're they're saying that um all the the little the little ones have been potty trained. That was so exciting, you know. So, I'm really grateful for the turnaround that has been doing and I really do appreciate her help and her coming to the chapter always whenever I ask the team, she comes over and gives us information and kind of sits down with me and um goes through the whole thing and my concerns. Um I really do appreciate you guys doing that
006for us because that's what I was looking for before. So I feel more comfortable with her leading here and so I kind of as you notice I haven't been really to the board meetings because you know um I don't think I need to all the time. I mean there's things that come up like um a parent had a concern about their child being taught at the same grade level as someone that was younger. That's kind of um and I was like you know I kind of asked I know about that about the testing. How is their scores? are they is it you know is it helping them being taught in the same classroom and I get that you know you have certain teachers that aren't certified or you have teachers that to teach multiple ways
007and I get that cuz it's a small school but I just I kind of worry about that because you know we want our children to learn more than what we did back then and we want them to get more of you know better education than we did. I give my my niece, she's only five, my phone. I said, "I don't know how to do this. Can you undo it?" And she does it. She's only five, you know, she's smarter than me. You know what I mean? So, you know, I I do appreciate a lot of stuff like that, but that's the only concern that I have is that the different grade levels in the same classroom. I just want to make sure that they're being taught on where their class is supposed to be at,
008like a fourth, fifth, sixth, or, you know, that's the only concern that I have. But um like I said, I really do appreciate all the stuff that she's been doing and you know more parents then >> get away from get away from >> I not I did not do >> get away from >> Thank you. For the record, would you know that uh Antonette joined us? There is no okay moving on number seven discussion of the audit. >> Yeah, he's supposed to be here at six. So if we want to go on and come back, can we do that? >> Oh, see us. >> Hopefully he didn't go again. No, I told him twice, but >> Okay. So, we'll move to the board information and discussions. Number one, teacher presentation group. Mr. Brian Muffet, special
009education. Would you all come on up here so we can see you and Harry? I'm the special ed teacher here at LifeRook. So, we just got done with state testing today. We did grades three to eight. Uh things are going really well. We're very proud of our kids and how they're doing. I don't have a whole lot to say. As you know, I'm not very longwinded. So, we'll leave you guys with that. If you have any questions, feel free ask anything. anybody. We're here for that. And so, well, >> apparently I get two rounds of this. I got the beginning of the year and I get the end of the year. I guess I threw the short end of the stick again. So, with that being said, I am not going to talk much because
010I'm going to let my kids do the talking. So, Mr. Moffet, since you didn't talk very long, you get to be the presenter and all of this for everyone to see. This is my class. So, you were saying about combo classes. I will show you how it does work. Three in a row. >> Excuse me for a second. Are you able to share it? >> I have no idea. I am not a technology person. I'm prekk. So, >> I don't want to mess this up. >> So, I was just going to have you hold it. >> Yeah. >> But there are three that I want us to watch three in a row. Ready? >> Whenever you're ready. Let's do it. It is a lot of the doors. >> This is and is that and sit
011with the son. Mom and dad sit with that spot and grab on a sand and then it snap at that jump on the thing. >> Yeah. >> And you could show it on. There's no face. It's probably >> so right there, that in my class, the first one reading that story, that's one that just turned 5 years old. The second one in that class just turned four years old two months ago. So at three years old, that boy was sounding out words. That last one on there is a four-year-old just turned four. That is proof in itself of what we're doing here in this school right there. That's my preschoolers. So taking them from rolling on the floor and what you said, potty training, all that, that is more than I can say myself. I
012don't need to say anything else. I think you guys got the point. That's what's happening in preK and kinder. It's the first year that we did this with this class where it wasn't just kindergarteners. We combine something the impossible and they're like, "Really? You want to take that low?" I said, "Oh, let me get them sooner." The reason I want them sooner is because I can do that with those kids. They follow along just like a kindergarter. You would not know if you walked into my classroom that they're any different than those kindergarters. You probably couldn't even tell the difference unless I said that one right there, that one right there. Cuz I did have the state come down. They did do a a look through, a walk through for preschool. And I'm like, um,
013honey, that that's not the right kid. That one over there. And they're like, that one? I'm like, yes, that's the preschooler. They're like, they're reading. I'm like, mhm. >> So, I had to point out which ones were my preschoolers. I mixed them in the class and they couldn't pick them out themselves other than maybe one was this big. That was the only difference. So that's what's happening in prek and kindergarten. So with that being said, guys, this is the start. This is the foundation. These are the years that make the difference when they if they can get this this early on. The rest of the years carry on with that. And it should. So we are doing the right thing here in this school, making it a better place because we have kids breathing in
014prek, three and four years old. I don't know what else to say after that. That's That's as good as it gets in life, you know. And honestly, what these kids are scoring, there are no tests for prek in that classroom. So, what do I do? I'm like, we're testing them. These four kids have to go through the test just like everybody else. I test them across the state of New Mexico against all the kids. I take test them against the whole nation of kids. And those kids right there are scoring on a kindergarten level test, middle of the year kindergarten. So they are scoring the same as in kindergarten. You won't know the difference. And that is true results. And I'm hoping the end of the year it's going to cure. That was just middle
015of the year. This was just today. I was like, "Oh, I got to do something today." So you could see it. There it is. Didn't make it up. There's no one around those kids telling them anything. That's them doing it themselves. Free will. They want to learn. They are like sponges. That's what we are creating this. So the end. >> Thank you. >> Going on to account. Crystal CT updates. >> All right. Uh members of the board, Superintendent Kushman, thank you uh for this opportunity to present. I'm going to go ahead. Are you all able to see my screen? >> Yes. >> Okay. Well, I'm excited to to present some updates. Uh we recently had our FCCLA state conference and uh we had uh a couple students qualify for nationals. So at the secondary level
016we had Analysis Garcia and Ariel Salazar uh with silver medals on focus on children. So they qualified and will be competing in Washington DC in July. And our second team is a fashion design uh team Malaysia Maros Chakon. So they also qualified and will be competing uh in DC in July. Moving on to HOSA. So we just had HOSA this weekend and we had at the secondary secondary level our public health team placed first and that's Analysis Garcia, Osha Morphine and Ariel Salazar. Uh so they'll be competing in Indianapolis in June. And we also had Ethan Vondo in research poster. So we're excited. We had all three of our CTSOs qualify for nationals and we'll be representing Coronado in the state of New Mexico. So, we're excited for that. We also have our systems go
017team. This is part of our engineering pathway. Uh they just completed their critical design review as you can see at the top uh left hand side. We had uh students present in front of a panel of judges where they were able to uh students provide information updates on uh their rocket. Uh the judges provided feedback and as you can see here the materials have come in. Students are diligently working to meet a deadline right around the corner. So everything has to be completed. They have to go through their flight readiness assessment by Thursday. Uh and you can see um they have a a diagram uh with their rocket design and so they've gone through the simulations uh and they're on track for meeting their goals. So uh Miss Irish and Mr. Choen have been doing
018an amazing job working with these students uh and uh we're excited. They'll be heading out to JAL next week. We also have uh last week uh had a CT conference. We were able to tour Riot Tech campus uh there in Rio Rancho. And so just a few snapshots of their welding room. They have an outdoor welding area. Uh they're buming their construction HVAC. Uh so I thought I'd catch a few snapshots uh so that we can always come back and see what we need to improve on on our end, especially since we're an additional campus for Northern. In addition, uh we are recipients of a CT expansion grant and the the whole goal here is to strengthen our concentrator level coursework. So we have introductory introductory, concentrator and completer coursework. So it's really a sequence
019of three classes within a field. And so the ultimate goal of the expansion grant is to really uh enhance what we're currently offering so that it's industry uh level. So, uh, for our welding, our advanced manufacturing, plant science, and culinary programs. Uh, you'll see in the agenda, we, uh, are seeking approval, uh, for purchases to help upgrade these, uh, programs of study. And then moving on to our capital outlay, we just completed our questionnaire for a fully equipped CT food truck. Uh and the whole goal here is really to expand this in industry aligned training, provide students with additional certifications, hands-on experience uh experiences and work-based learning opportunities and really ultimately to help strengthen career readiness. And uh those are the uh CT updates I have at this time. Uh any questions? >> Any questions?
020>> I have a question, Miss Crystal. Um how >> yes >> how many students uh participate in the welding program? >> In the welding we we have a total of 15 students >> and do we have students already participating in the culinary arts? >> So currently it's offered online and so while we're enhancing the uh kitchen. So yes we do. >> How many how many students do we have in there? >> We have eight. >> Oh good. Okay. Thank you. >> Yeah. And uh we uh have they have just finished painting the room. We're getting ready for the range hood. And so we're making great progress and it's exciting with the food trucks and now we'll be able to to align the plant science with the greenhouse kind of that whole farm-to-table approach. And so
021it's really looking at how can we continue being innovative in a remote area to provide our students with the same experiences that students have in uh you know in the city whether it be Rio Rancho Albuquerque um or even across the nation. So yeah and our students are representing us really well. >> Any other questions? >> I I don't have a question but a comment. We were just at the National School Board conference this last weekend in Texas and FCCLA had a booth there. The ladies from Chicago uh representing the national organization are very familiar with your program. Um our school stands out nationally probably because of your instruction just the quality of education our kids are getting. So, wanted to I guess pat you on the back for that. And >> we also made
022contact with uh the plumbers something association and and also carpentry and they're really excited to help out in New Mexico with the welding program through Northern and any of the other schools. So, we made some really good contacts in San Antonio this last year. >> Perfect. >> Oh, that's great to hear. Thank you for that. We're excited. Uh we're we're making great strides. So, thank you all for your support. >> Thank you. Moving on to principal reports for elementary high school principal, Mr. Hawkins. >> Good evening, uh members of the board. uh Superintendent Kushman and I hope everybody had a safe travels to Lightbrook. So I want to start with um kind of on uh 31st of last month we had our literacy night. Um Miss Roil took the lead on that. We had a
023pretty good turnout. The kids uh had fun. We had the the lady that comes in to with a dog to read. She uh did a presentation for the kids. uh kids were able to ask her a lot of questions about her dog, about the training that the dog went through to be a a a dog that she could go take to the school. So, it was pretty fun. uh some of the things that happened in April on Wednesday, April 1st, uh there was a curriculum uh meeting and thanks to uh Miss Kelly Sanche, she's really taking the lead on uh getting this meetings uh scheduled uh conducted to uh so the school can u take a look at what math curriculum they might want to adopt for next school year. At the end of the
024six, uh, like Mr. Gigos said, the rocket launch presentation by students, that was a presentation by students to kind of prepare them for when they have to go to the launch on the on gel, they have to present to the to the committee over there to show that they know what they're doing, that they understand the rockets before they can even uh before they're allowed to launch. So, they're really uh it was pretty uh interesting, pretty impressive to see those kids present. And then uh like Miss uh Gos again, the CT statewide in real tech, that was uh pretty uh informing information that she brought back on some of the things that we could take a look on how we can improve our facilities. And again, the they participated on the HOSA leadership conference in
025Albuquerque as she mentioned there, they did pretty well. some of the upcoming events at Gyena campus on April the 16th. Uh it's a BPA spring carnival. On the 30th, uh it's our district science PLC science parent night that's scheduled for the for all the parents from both uh campuses lightbrook and the gyena to attend. And then uh we're going to be having our our annual uh blood drive at Gena campus. some of the professional development that was that we had. Um on March 23rd, the CES ELA teachers were on site working with our ELA teachers and teaching strategies um helping them take a look at the work that they give the kids. Is it aligned to the standards and so on? They go into the classroom, do observations, and then they debrief with the with
026the teachers and just give them ideas on how to improve their teaching strategies. Then on the March 24th, Dr. Williams was on campus working with our elementary teachers on math, continuing that math alignment uh professional development that's been going on all year. Um and then April 16th uh Miss uh Dora Vila get from CES she came to work with our math teachers. uh the testing on the sixth we did our our science our NM ASR for eighth graders and then on the 7th we did our math our science testing for fifth and 11th graders and um it was on the 8th we had a makeup day which uh we did not have to uh do any makeups. all the kids were tested and thanks to Miss Irish who did an outstanding job taking the lead
027and making sure everybody got tested and then um April 16th uh Mr. Mamek is uh set the SAT test for 11th graders. Um so we're just uh trying to complete all our testing before the end of the year trying to get everything complete. Uh that's all I got for this month. I stand for any questions. Any questions for Mr. >> So um the testing that's going to be done with uh Mrs. Hill that will be done on Thursday correct? You have Monday but hasn't been done >> the the testing that for the this Thursday the >> c math PD >> the math PD with Mr. with Dora Vill that was on the 16th. Yes. >> The 16th of April. >> Yes. >> So that will be coming up then. >> Yes. Well, no, that was
028uh that must be wrong. She already came. That must have been the six. >> Okay. So, she >> she she she is scheduled to do one more visit uh at the end of the April and then she's got well both her and the ELA uh instructor uh trainers, they're going to be here on the I believe I think it's the 20th of or 23rd of April and then the May 1st they're going to do their final uh debriefing with their teachers and we'll be meeting and uh and try to schedule some more uh PD for the following school year. Okay. I just wasn't sure if she had already been here or she was coming. Thank you. >> She She was here. She already came. >> Okay. >> I apologize for that. I must have put
029the wrong date there. >> Any other questions? >> Okay. Seeing that there's not any questions, move on to Light Elementary Middle School. Yeah. Right. >> It's not good evening. >> Yeah. >> And good evening everybody online and everybody in the in the boardroom today. um you have my report before you and I gave you some important dates along with our goals um which are the same the dates um uh so we're we're still doing basketball and that's the pew basketball that's districtwide so Liebrook and Gyena uh both have a team and so that's those are the dates that are in the calendar as far as we know um the one here in Liebrook will be the 24th so we're going to be overpacked on parking um just to give you a heads up in case
030you do come. So, whenever the schedule's out, pay attention to that. Um, Mr. Huckus gave you the testing dates and this is kind of districtwide because when we were having the science PLC's um we talked with everybody in Gyena um to match them and so then that's where all of those dates came from. So, um let's see. And then we're going to do a Native American fashion show uh before Sovereignty Day since we're not going to have school that Monday. So, a April 23rd is a Thursday. So, it'll be at 1 p.m. over here. And I gave you a mini example of what it could look like on the picture there. Um and let's see, we have a field trip to Vandelier April 28. because of the JM surveys, the community wanted cultural field trips
031and so that's a come we went to the Vista Badlands last month and then this month we're going to Chandelier National Monument. Um I I assume that the counselor uh chapter president had already um mentioned that uh for gyena and for mybrook uh trip to the zoo has been approved and so then everyone will be able to take it to the zoo. Um and then the family night, Mr. Huck has already told you about that. BPA uh national competition and I'll just let you read through all of that. Um the districtwide athletic banquet will be May 14 and then um our distribution here in oops in line will be hold on I just made it small uh will be the May 15th because of graduation so we pushed it back a week. Let's read the
032rest of that and then the positive things going on at Lbrook. If you saw outside our play playground is pretty much complete now. So, um I think our goal is to make a fence around there later, but right now it's good to go. And then, um the J1 surveys requesting cultural field trips I just told you about. And then building bridges. Um we're increasing principal competency for um the Navajo Nation Johnson Ali program management. So, I'm learning a lot. and uh copies of the toxic tour flyers were handed out to library families as a request that was made when the two young ladies came here to visit the school. So then I wanted to be able to extend that out to parents and I asked them, "Hey, what does it look like in my book?"
033So that way we could see like what kind of things are here, what the readings are and stuff. So trying to build bridges that way. um trying to attend counselor chapter meetings when we're invited and then meeting so far I've met with the Hickory Apache Nation Department of Education director because we're doing tribal consultations for the district and so I did that and then I I went to visit the counselor chapter president um and then we have the basketball team um there is an open field which is kind of like open court but it's just open field after school and so our volunteer parent has been coming to let the students play and then we we let them use the library equipment and then they stay for an hour parents have to come pick them
034up and it's just so that way they they just want to play and I said okay so uh Roman is still 65 um all of those are testing windows and what we have set for library will come out and the district testing um if you go down to the things that need improvement or completion our cafeteria had a visit from the um NFP headed health department. And so there probably will be a letter of findings for food service and equipment function uh dates for food being stored and things that are um I guess being served past the best buy date. And so the reason that this visit happened was because there was a a person who complained and I said, "Well, that's good because we want to always make sure that we're in compliance and
035we want to have her um do all of the inspection and everything else." And so we've been writing back and forth email so that way she can write a report with her boss back to Ly Brook and then tell us what we need to do and to improve. And then the evaluations are happening. So if you didn't know, there's four domains. So the first one is lesson planning and the teachers turn in a lesson and then I review it and they critique and we go over it as principal and then um they'll reinforce professionalism. That's up to the teachers um how they are working with the community with uh students with families and how professional they are and kind the professional development that they have and so on and so forth. And then um learning
036from the NWAC2 special education leadership training was really helpful um and they had concepts on free and appropriate education so faith and then reevaluation and review of existing evaluation data and the multi-layered system of supports and then this training was over at Buffalo Thunder. So the completion um is obviously not complete yet of all the training that we received. So we're still working on that. And then the Amira training um was really helpful and we ended up using sped funds to be able to get all the teachers into training for Amamira to be able to go deeper into the program like you guys heard the recordings last time, right? And so this time now we're going into each student and what they struggle with and then we can give them specific assignments to be able
037to improve on that. And then the last p the last one is uh JMPS surveys uh from all the staff are being gathered and the survey is the one where they say they're going to return, they're not going to return or they're going to return. So we're almost done with that. I stand for questions. >> So on the baseball team, do you have enough? >> We don't have enough players that's come field where they come and just play as they want to play. So we have the parent volunteer that's amazing that comes every day to create. So there any questions for me? >> I do, but I guess it's more towards Mr. Kushman. Is graduation on a Friday? >> Yes. Yes. >> Friday at 10 o'clock. >> Okay. I thought I was just reading numbers
038wrong. Thank you. Uh, >> that was uh chosen last spring by staff and the student input that gives them a longer weekend with their families and so on which the board approved as part of the budget. Thank you. Hi. >> Yeah. I have a funny for se several years I think here standing up here somewhere talking about the beam All right. Thank you. Sorry we're a little late. Our 4:00 presentation didn't go up as planned. So guys, they didn't let us into the Zoom until almost 5. So um so the overall the the main purpose of an audit is to give you an opinion on what the how the financial statements are presented and are they fairly presented. Uh and so that's at the first of the report on pages 4 through6 is your independent
039auditor's report. Uh the district received an unmodified opinion which is the best opinion. uh you can receive. Um the opinion walks through uh the basis for that opinion kind of what the responsibilities of management are for the report, what the responsibilities the auditor. Uh but overall that's what you're shooting for and fairly presented. What that means is it doesn't mean that they may be perfect. We can't determine whether they're perfect. We look at stuff on a sample basis, but what it says is that there's a 95% chance that those numbers are not going to vary enough that you would ever change uh management decisions based on numbers. So, uh, when you're dealing with a line that may have $700,000 in it, you know, if the right number was $695,000 versus 702,000, would you really make
040a difference? And the answer there usually is no. So, that means that overall any errors that may be there are usually going to be small and kind of offset themselves throughout the report. On page seven is your statement of net position. Uh thinking of it from a business point of view, that's kind of like your balance sheet for the business. This is your balance sheet for the district. It has all your assets, your liabilities, um your buildings, uh any uh acred payroll. Uh in this case uh you would have uh something new this year. Uh the acred compensated absences is a little bit bigger than normal because previously what you put on the books was how much people had for like vacation time which just a few people in the district usually have and something
041you would pay out when they were going to leave the district. Now, uh, this last year, the standards said you had to implement putting sick leave on your books as well. Even though you don't pay sick leave out when the person leaves the district, you still, they said, well, they could use it during the year, so it's still a liability, and now you have to put it on deluxe. And so, uh, there were various ways of doing it. Some could take you a long time to figure out and do. Or you could do kind of like the district decided to let's just put the pull on the books. It's a paper entry really because it's not really going to be paid out in a year. And so that way you could just take everybody's leave,
042multiply it by their pay. There's a number and you have your what they want. And so, uh, basically almost all districts have decided just to do it that way because it doesn't tell the school district a whole lot because you encumber their full pay on the books to begin with. So, you're treating it like you're going to have to pay out everything and so it didn't really do much difference for a school district. On page eight, you've got your statement of activities, and that shows that your change in that position for the year was an increase of about 591,000, which is about 2/ird of the way down the page. There was one error correction. uh there had been a lease in the prior year that hadn't got uh identified by the district that got put
043on the books which increased net position by about $39,000. Then you see this change in accounting principle which reduced net position by about $560,000. So that gives you an idea. If everyone were to use all their sick leave in a year at one time, the cost would be about 560,000 if you hadn't paid that all out. That's kind of what that tells you. On page nine and 10, you have your balance sheet, the operational fund. The first uh column gives you your main um account that you use in the district. uh the net cash in that fund is about 760,000. You get that number by actually adding the cash plus the inter fund receivables which are amounts that that fund has loaned to other funds that have deficit cash balances that where the state is
044waiting to reimburse expenses you've already done and then subtracting out u the acred payroll liabilities which are basically held checks payroll checks the liabilities for like NIP IA erbc that get paid in July and August of the next year. Those checks are cut but not given till then. And so that's taken it back out. And really that was um very little change from last year. It was a decrease of only about $5,700 in your cash position. So the district basically in their main operation account for the year rent ramp break or keep on pages 12 and 13 you have your statement of revenues expenditures and changes balance. This is kind of an income statement function. Uh the operational fund expenditures exceeded revenues by about $95,000 on the year and overall on H13 in the last
045poll uh expenditures for the entire district exceeded revenues by about $823,000 each. >> Okay. All right. Then you'll run on pages 23 to 52 are your notes to the financial statements. I always recommend that uh a board member take a little time to go through those notes. Part of it is you'll get an idea for some of the regulations and requirements from an accounting point of view, from a recording point of view, what you have to do, what the district has to do, some of those things. And then when you get a little bit deeper into it, notes three and later, it goes into more detail of specific areas. Cash gives you more detail just on your cash or your accounts receivable. Then um your any of those various areas that would be on the
046balance sheet, your the pension plan for the state, the OPED plan for the state, it runs through that. So it gives you a little more detail on what uh is uh related to the district specific uh to give you a little bit more understanding as a as a board member. Now I'm going to pass it over to Chris and he's going to take you to the part that I've got the boring part. He's going to take the part everybody wants to hear about on a report. the stuff at the back of the report. So, I'm gonna go over the compliance section and the findings and these will start on page 97. The first one's going to be your report on internal control or financial reporting and on compliance and other matters based on the financial
047statements performed in accordance with government auditing standards. Um what this does it gives you a report on the district's internal controls and whether or not there were any findings in the audit and the level of finding there you're going to have three uh levels of findings are possible. The first is a material weakness. It's the most severe. Second and less severe than a material weakness is a significant deficiency. And then the final and the least signature of the findings is other matters. It's compliance and other matters. I always provide the definition of what a material weakness and a significant deficiency is. So you have kind of an idea what we mean by when we say material weakness or significant deficiency. A material weakness is a deficiency or a combination of deficiencies in income control such
048that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented or detected and corrected on a timely basis. We did have two findings which we consider to be deficiencies that would be the level of material weakness. This is 2025-1 and 2025-2. And I'll go get into detail on all of the findings uh towards the end of my presentation. A significant deficiency is a deficiency or combination of deficiencies and internal control that is less severe than a material weakness yet important enough to merit attention by those charged with governance. We did have find items which we consider to be significant deficiencies. These are 2025-3, four and five. And then we did have uh I'm saying the Other matters uh findings these are going to be 2825-6 78 9
04910 11 and 12. The next report is going to be the report on compliance for each major federal program on page 99. This is very similar to the report on internal controls. However, this is specifically regarding your federal programs. Again, it is a report on your internal controls for those in control internal controls as they relate to the fin to the federal programs and whether there were any findings in them. We did have a finding a federal funding that's going to be 2025-6. Next report is going to be the schedule of expenditure of federal village starts up with 102. This report is going to list each of your federal programs that the district had and the expenditures for each of the programs. It's also going to tell you what were your major funds. Your major
050funds are the federal programs that were subjected to the single audit process. In total, the district had 1,820,287 in federal dollars. The next section is going to be the summary of the audit results on page 104. This is a summary of basically everything um in the audit. It gives the um states the opinion that was issued in this case unmodified whether there were any internal control findings that were material weakness or significant deficiency in the financial statements. Does the same thing for the federal awards again list the you federal awards and whether there were any material weaknesses or significant deficiencies. It identifies your major programs. In this case, your single audit in your major program was the ESSER fund and whether or not the audit qualified as a low-risk audit. Next, we go into the
051findings. And on this first finding, I'm going to go over the formatting with you so that way you'll have an idea as to why the findings are laid out in the format that they are. So that way as you go through them in detail um later, you'll be able to understand, you'll know where to go. So there at the top you're going to have 2025-1. There in brackets you're going to see 2023-4. What that indicates is this is a repeat finding from 2023. This is the improper recording and maintenance of fixed assets. There in parenthesis you'll see the level of the finding in this case of material weakness. And then the first section of the finding is going to be the criteria. The criteria is going to lay out the NAC, the NMSA, the federal
052regulation, whatever is the controlling rule or legislation that uh the finding refers to. And then we try to bold specifically since a lot of times some of these can be rather lengthy. We try to bold specifically where in the legislation that this finding relates to directly. Then you're going to go to the condition. condition actually lays down the issues that we found in this case in our review of the fixed asset detail. Uh the district had not recorded the 2023 or 24 additions divisions depreciation detail items were identified in the current year which had not been added in the prior year with possible inferred some assets within the depreciation board did not have proper depreciation amounts for prior years and had not been identified by the district. Capital assets have not been consistently categorized in
053prior years. There were certain types of assets being placed in the buildings in one year or land improvements or equipment in other years. The district had not properly identified all assets that should have been added in the current year in the initial listings provided to the auditors. District personnel have not received sufficient training on the software used to enable staff to properly report and track information, identifying information quickly, and make needed changes to the assets. Now, on a repeat finding immediately after the condition, you're going to have a brief statement telling you how this year's finding relates to the prior year, whether there were any improvements, whether it's about the same, for whether there has been any regression. Next, you're going to have the cause, and this is what we believe uh caused the district
054to repair this finding. The effect is how does this uh finding affect either your financial statements or your system of internal controls. And then you're going to have the auditor's recommendation. The auditor's recommendation is going to tell you what we as the auditors recommend the district do to correct this finding in the future. And then lastly for board members, this is the most important section I believe for you is uh this is the district's response to that finding. It'll lay out this the corrective action plan that the district has stated that they are going to take the timeline for that completion and the employee or employees who are responsible for that corrective action. And so if you want to follow up on the finding in the future, this is where you go to get information
055on how that finding is being resolved. The next finding is 2025-2. Also repeat from the 23 year. This is the improper cash controls. The district incorrectly reported the return of 40,874 of transportation funds to the state. When recording the transfer, the district used the budget object code for cash instead of the actual cash object code. This ended up not removing any cash from the general ledger. was not discovered until about the cash account. The district had been carrying a negative cash balance in the impact aid Indian education of $15,149 in previous years. An old cash object code rolling over beginning balances of the 2425 year. This amount was doubled to a negative $30,297. This was not discovered until auditing the cash account. As the object as these object codes are not the normal cash codes
056for reconciliations, these amounts were not being identified through the mobile process. The next finding is going to be 2025-3. I'll repeat from the 2021 year. Uh this is the a significant deficiency. This is the internal control issues for payroll. So during our review of payroll, three of the 21 employees tested did not sign or gave their 99. There has been no secondary review payroll reports to ensure they are accurate. The next item is 2025-4 repeat from last year. This is internal controls over grant funds also a significant deficiency. The district has not recorded revenues from the state in their 21100 fund. Instead, they are recording them in a federal fund 21,000. The district have recorded expenditures to the Indian education act funding uh which subsequently needed to be moved to the Indian health services 26157
057and Native American language and cultural support 27909. The district has many inactive funds which have not had recent activity which need to be closed out. The district also has 10 funds which have negative fund balances which need permanent cash transfers uh approved by the state to close out the deficits which have resulted for prior years failures to obtain property reimbursements. Next is 2025-5. This is a repeat from 2024. Significant deficiency. This is the internal controls over compensated absences. Initial approvals and balances were not correct. Adjustments to employee accounts had to be made during the year to get individuals on the proper leave acrals or pay periods into the proper balances. Employee was an employee not paid out their earned leave for over three months. This employee was due 3,24480. So those are your material weaknesses
058and significant deficiencies. Um those are the findings that are the most severe in nature. The next section is going to be your federal findings. This one's going to be 2025-6. This is non-compliance with ARP and the report submission. Now one slight there are a couple slight differences in the federal findings and the formatting. We'll see there that we list the federal program. In this case, this was your answer funds and the award year. Um the district, in this case, this was an annual report that had to be submitted. It was not. And then after the condition, you're going to have one other thing in the federal program, excuse me, federal findings, whether there are any question costs. Question cost would be uh where maybe funds were not spent in compliance with with the grant. In
059that case, federal government could come back and claw back those funds. In this case, there were no questions. Now, we get into what are called the MSA bindings. These are your other matters. And this is where I always point out to the board that New Mexico has what's called a zero material materiality rule. And that means if we find a single dollar of non-compliance or a single instance of non-compliance, we're required to put it into the financial statements. In many states, some of these findings would not actually go into your financial statements because they generally don't have an effect on your uh system of internal controls or your finances. These are often instances of your normal human error when you do um something 10,000 times in a year, you're going to have some um so
060that's why in the condition we always try to list the number uh the the number of non-compliance that we found and the dollar value so that way board members can make judgments on whether it's a a human error or maybe something that needs a little more follow. So the first one is 2025-7. This is a repeat for 2020 purchase orders and payment authorizations. This is the most common finding in school districts. School districts have a more stringent requirement for your expenditures um that other entities within the state do not have. School districts are required to have a purchase order prior to any funds being encumbered. Uh so if somebody wants to order something on Amazon for example, you have to have the purchase order in place before they hit that purchase and uh whereas other
061entities just have to have a purchase order before the check is written. So in our instance we had our review of operation withments. Um, one instance where the invoice was ded on on 7242 24 purchase order was not updated until 8724 and that was for $4795 and are individually significant. There were three of but 32 items tested or there was no receiving documentation. One of 32 items reviewed payment was not sent within 30 days of receipt of a valid invoice. The invoice was dated to June 11th. Payment was not sent until February 6th and one of 32 items reviewed purchase order was not authorized prior to goods or services to um also during our review of simul testing there's one instance where packing slip or receive documentation could not be created though the items could
062be physically inspected after the fact. Next is 2025-8. This is improper cash funds without outstanding warrants. The district had stealth dated checks which have not been voided according to the above standards. Check for $5,387.97 was outstanding longer than one year. Nice disc 25-9 budgetary controls. We had expenditures in excess in the budget in the following funds. Uh the 15100 fund had expenditures above budget of 3,877 and in 24330 of 394,197 in 21,55,573 and in 26157,224 and we had one fund where we rebudgeted cash balance in excess of what was available in the 21,000 fund. The cash budgeted was 9,978. Actual cash was 1,1. Again, this is a funding where school districts have a more stringent requirement. Most entities in the state have budgetary control at the fund level. You as a school district have budgetary
063authority at the function level. So while take the 21,000 fund for example, you may have enough budget total in the fund, but if you exceed your budget authority to add function level, that's a fine. Next is 2025-10, the improper reimbursement of travel expenses. During our review of travel and premium in any instances where the district paid the improper mileage rate in eight of 10 items, the district did not pay the partial day premium on the final day of travel but instead paid actuals. In one of 10 items reviewed, the employee did not get approval for prior excuse me for travel prior to travel. And in one of 10 items, the district reimburse for tips greater than 20%. In one of 10 items reviewed, the district reimburseed males greater than $59 in a 24h hour period.
064Next is 2025-11. This is failure to double bid in our proceedings. Uh the bid for your ancillary ancillary services did not have a record of what date the bid was received. So whenever you do a whip bid an RFP, you have to record that the documentation from your bidder was received by the deadline. 2025-12 is deposits not paid within 24 hours. Again, a stringent more stringent requirement that school districts have any cash or checks that are received by the district um are expected to be deposited within 24 hours or one business day. And then you'll list the uh four instances of where cash or checks were received and was not deposited within 24 hours. And then finally on page 130 we have a summary of the prior year audit findings. This will list the findings
065that you had in the prior year. They are broken out in the same way. You have your financial statement findings. Those would have been significant deficiencies or material weaknesses. Then your federal award findings and your NMSA findings. And then at the end of each uh finding title, you're going to have a quick statement on whether that finding have been resolved or it was repeated. So the financial statement findings that we had in the prior year, the 941 tax payment was resolved. The others were repeated. your federal award finding that you had in the prior year which was the certification of impact a was resolved and then in the NMSA findings your equity and athletics reporting was resolved and then the reporting of employer contributions for RHC was resolved and the late filing of the auto
066was resolved. Any questions? >> No. >> All right. We thank you for the opportunity to come in. We've been as we always say we're always available for the dentist and help call us or email and we will try to resolve that. But you got someone who knows how to do it as they've done it for quite a long time. Sometimes it's just getting everybody to get going in the same direction is is kind of what we've got to work on here is everyone understanding and getting it done. We thank you for your time. Thank you. >> And moving on number three director reported Oh, no. I have my report. I stand for questions. >> I have a question about spring pictures. Side date on the school day. Well, a day we don't have school >>
067that has been adjusted is now um April 20th for this campus and April 28th for the Gina campus. You make sure to get that on the website, please. Probably some roll calls. >> Definitely. >> Any questions from Mr. Muffet? >> Okay. Thank you very much. >> Moving on to number four, information technology. Mr. Can you stop stop sharing the screen please so we could see the meeting room? >> I don't want you to see the meeting room. >> We see how I do that. I'm not sure. Sean is out on medical leave and uh other than he's been spending quite a bit of time go leaving on leave the testing prep making sure all the computers throughout the district are ready to go for testing. I believe on both campuses we've had a few people
068step in to ensure that the testing is taking place as stated. Going on to Christ, as you know, our maintenance veracular has resigned and he's no longer time notification. He's out of the district now. So I guess I'm in and we uh in the position of maintenance custodial work have hired a couple three substitutes right now to help pick up the slack. one here on this campus. Brian is not that Brian Margle is driving the bus and then filling in as custodian throughout the day doing a a great job keeping things rolling here campus and then driving in the afternoon. The main campus we have a couple of subs that are filing on custodial side to help us catch up with some of the items we saw on the walk through etc. And uh we
069have two local contractors that we are using for any major breaks and systems and so on both campuses and school doesn't any questions. Okay, moving on. The business office report we go on to your finance committee and come back to this release. the business office. Okay, we'll move on to finance committee report documents. >> Well, be interest. >> Hang on, my mute stuck. So, we met last night. Uh had good conversations. Some of us were just reviewing our board packet for the first time, but Darice and Tammy both made themselves available for for our questions. Um, so we support approving any of the finance stuff in this packet tonight. Okay, >> we'll go back to this report. on the business office report. Um we have a kind of a description of the different additional funding
070we received for um this year's current unit value. As far as the um revised in mid year, they do an additional uh either add to your unit value what they allocated in the spring or they they can reduce it. They can add or reduce. This year there was enough money left over in the fund to give every um school district a 77 let's see I have 70 $5 $77 um addition to the unit value and we were able to also increase our teacher index factor. Um Tammy and Patricia worked hard on getting lure review with an audit with peed and we were able to increase our and years of experience in our lure. So that helped with our current year as well as the increased enrollment of um over the the 40day of what we
071estimated. So we actually had more students show up on the 40th day than we had anticipated and estimated in the spring. In the spring, you have to start doing your allocation for the for the following year. So, you're kind of guessing on what your enrollment is going to be. You take into your trends and your couple of factors and you try to determine that. This year, they saw a significant increase in enrollment at both campuses. So, we were able to get additional money for those students as well. Um the this increase resulted in this current year budget of $29,78. So you can see I've tried kind of spelled out what that money would be used for. We talked about the food service um offset for last year and this year um will be about $125,000
072to subsidize the food service cafeteria expenses. Um, when I was doing an analysis, we just looked back a few years back and it started kind of going in the negative a few years ago, 20 maybe 30,000. But what really hit hard was the year that the 4% salary increases came in and then the insurance increases for the cafeteria employees because when they reimburse you for those lunches, they don't increase according to what the state does. So, you've got the federal um meal reimbursement guidelines and then you've got the state imposing those different things on grants and cafeteria workers. Um, so that's basically when things started snowballing a little bit for the cafeteria. We are looking at options and we will hopefully present something within the next couple of months to see what we can do
073to we've already really been working on um looking at food cost which of course we all know has gone up. Fuel cost for delivery has gone up. Um, so we're really having to take a look at what the menus are, making sure we meet all the nutritional value, but still VA's been working on that with the cooks trying to get that back um in in line. Also, we were able to get um a compromise on unemployment insurance that was from two 2012 2017 and um we were able to negotiate it down to $69,000 from almost 200,000. So, that was outstanding since I think five years ago. So, we were able to get that down. Um, so we'll be using that increase for that, which came in really nice because otherwise we would have had to
074been taking that out of this year's cash balance. Um, which is going to be a struggle to meet um or we would have had to budget in next year's budget. So, it's nice to be able to take care of these things this year. Um, the budget for 2627 we've been working on. We have a budget presentation scheduled public community, parents, staff on May 4th at 4 pm. Um we'll be doing that live at at probably gyena or we'll also have it on Zoom. So we'll put that notice out, get that on the website um and notice to to parents and community that that option to have some input on the on the budget. Um we looking at the legislative mandates which is a 1% salary increase for staff. Um and then also the district is
075now required to pay 80% of all health insurance premiums for all employees. Before it was on a tiered level. um the more money that you earned um the less the district had to kick in. The lower um salaries um got the district paid more of a percentage. Now it's all 80% across the board. So regardless of salaries of the of the employee. So, those two things are going to take about $80,000 by the time we figure all of that plus um property liability, workers comp, and of course, when you increase salaries and in it all makes your taxes go up, everything else. So, that's going to totally about 80,000 figured right off the top of that. Well, those are the two legislative mandates that we have. Um, and uh, we talked about the food service,
076but I stand for any questions if you have any suggestions. >> I I think on the on the food, maybe looking deep at what kids actually like and eat and pretty much sticking to that because if they don't like it, they're not going to eat it. So, it's just waiting. We're just listening. So I I think it'd be just better to kind of survey what they >> what they like and stick to that. >> And I know that Beta's also been doing some training and herself and with the cooks on more scratch items that they can use um with their commodities to actually instead of ordering everything pre pre-made, they're starting to look more at, you know, um making things from scratch. um the biggest cost of food service if we know all our families
077now is produce and and um fruit that kind of stuff has gotten really really expensive. So, we have changed from Cisco to Llat um which has been they're a CES provider which has saved some money um and it's saved money on delivery as well because they come right back to buy here and it's not a special drop off from Cisco it was cost us to come to so that's saved some money as well so we are looking at all those costs and even you know we've talked to like Cuba you know we haveund 17 so many meals you know how what it us to do that and us transporting. I mean, we're just looking at everything on the books to see what we can what we can do. So, those are our our options and
078what we're looking at now. >> Okay. >> Any questions? >> So, going on to audit committee report. Um the audit committee report um was tonight with the the audit. So um we will then have another its cycle has gotten so out of whack because of the the shutdown. All the audits are moved up. So, we're just now finishing this year's audit, but they'll be scheduling and we'll do an entrance um meeting conference um with the audit committee probably May when he comes back in doing the audit for this this last year. So is it a mandatory 1% for everybody or is it if you say for example a teacher is already at that level is I mean their salaries for the years or whatever is do they still like get a 1% even though they're
079already at the top of the they still >> because what happens on your salary schedule and this is kind of hard for employees even to understand is that the sk the salary schedule is just a snapshot in time. If you look at you're on BA15 of a teacher and you're getting 60,000 dollars right now at step 18, next year step 19 is going to be 1% more. So you can't look at what the salary what your schedule salary is right now at 18 and look and say, "Oh, next year at 19 I'm going to be making this." because that's not how it that's not how it works. Every employee then moves to the next step and that next step will be a 1% increase. So that's sometimes difficult to explain to employees because they look
080at the salary schedule this year and think, oh, next year I'm going to be making this much and you try to keep the steps within reason, you know, 7 to 800,000 depending on what the SC salary schedule is. But when you move from 18 to 19 now with the 1% it's just going to be 19's going to be 1% more than 18 was. >> So is is the state going to help with that? >> They're supposed their theory >> the 4%. >> No, it did not happen. >> So >> no. And the one they always tell you there's enough money in the SEG to cover the percent salary percentages, but it has on my 30 years of doing this, it's never worked out that way. a shell came from the legislature and >> they did
081increase unit value. However, they also increased many of our costs. >> The insurance is going to be crazy across the state. >> Uh some years they'll say an average increase of 1% or 4%. So someone might get 6% someone else 1% and the average comes out. This year they did not include the language of average. So it's across the board. it really takes away your local control if they say mandated increase just like that 4% right. Um, a lot of districts sometimes if it says an average salary increase of say 5%. They may say, well, we haven't been able to get maintenance up, you know, we need to pay more for maintenance or licensed maintenance people or so they want to use that to help fix those schedules. But if it's mandatory, you that takes
082your control away of what you can do with that funding. You know, everybody has to get and they they make you list every employee what they made this year and what they're going to make next year to make sure that everybody has got that 1%. So yeah, we we don't like that mandated. We like it the average average so that you can do some work on your salary schedules if you need to. I think they mean those they they think the 1% of the percentage for the salary, but when they do those increases, they don't think about the RHCA and the ERB, the retirement, the percentages when they do those increases. All those benefits are going up like she said too, and they're not thinking about that and figuring. So again, it said well we
083reported the 1% increase in salary but they did not fund the benefits and the insurance. >> So hopefully our enrollment will keep going up. So like uh now that fuel's gone up so much so what are we going to do? I mean, I don't know contractors how much it's gone up on them for the district itself. As we build budget, we're going to have to take some educated guesses on uh how much it to increase certain areas and and trim down in other areas and then hope that on transportation for instance that they'll give a midyear or early in the year increase without a special session. probably >> diesel is >> killing everybody right >> any other questions and we'll move on to the superintendent report Mr. Okay. I'd like to mention now we would
084like to move the June board meeting up one week to second if that works for board members. There's two conferences that our various staff are required to be attending the following two weeks. So if we can get that on the record now it' be okay to do that. I'd like to remind all staff that uh they are required to attend graduation. Oh that you said it's a Tuesday one week earlier. Uh all staff are required to be at graduation attend graduation. for one of the days that we built into the calendar this last year so that we would have a good presence and that would be districtwide for staff unless they have a doctor's note or or approval ahead of time and there's certain requirements for that otherwise it's late for comp according to the
085collective marketing container approval as well. Uh let's see here. Already mentioned maintenance uh decided not to replace the maintenance position until July 1. We'll keep we'll work through the rest of this fiscal year with the substitutes for various reasons. We've talked about some changes with maintenance and custodial operations as far as separating those out and some other possibilities with contract work. We need to look at the budget and really see where we are on those things. Let's see. We're already planning our beginning of school year retreat. And I know this is an issue we need to make sure the public understands is that it's less expensive to take the staff to Albuquerque or wherever and bring in the trainers locally than it is to bring the trainers up here. So, we're already working with Palms
086and Associates, the insurance authority and so on and do several of the mandated uh trainings. We've got several of our vendors who have already offered to u sponsor a couple meals, that sort of thing. So, we're working actively to get that done. Uh fishing training, we talked to the union reps about building that into the calendar for the beginning of the year. And it also was just a really good thing for camaraderie for both campuses. to be together and have a lot of fun and and uh train together. So, we would like to continue them through the beginning of the year. Like to remind the uh uh board that uh wherever I've gone, we've had the board um do an end of the year barbecue or something similar for heard of that. >> You heard
087about it last year. So, uh, hopefully we can get some help and the last day of school would be an early release and then try to put on a meal for our staff at the main campus and we're going to set it up a little bit different. Hopefully, we'll experience my famous chicken grilled chicken. So, we'll see. Um, we are planning the career and college trips. There was a little bit of a hangup with the state, the people that gave us the grant about location and those things, but we are actively planning uh a couple of trips before the end of the school year and then hopefully at least one trip in June before the grant runs out at the end of June and Mr. Manic, Mr. Hawkins, a couple of the teachers and I
088working actively on that. So, there's a middle school trip planned for two weeks from now, one week from now. What was the date Mr. Mamemoth gave us? >> I think it was first week of being listened. >> That that sounds about right where he's going to take uh 10 students from each campus at the middle school level to visit a couple of college campuses under that grant. So, we're looking forward to that. and the principles are going to have to select which 10 students from their medical schools would attend. I'm sure they'll have some specific criteria for that. It's not all I've got. If you don't already know about number two, >> what was it? Oh, teachers. Uh we we've talked about that the last special meeting I believe. U but we are hopefully going
089to have a mobile home ordered for this campus this summer. Dice and I talked about criteria to go out for the uh request for proposal on that to hopefully save money over the CES vendor. We have to put together some criteria such as 2x6 exterior walls and threebedroom or twobedroom and how many bath and Colorado installation things like that some basics um and then put it out for proposal usually takes about 30 days from start to end and then try to get at least one home here on this campus and hopefully one on each campus over the summer. So we're we are working on that. As far as general maintenance, I mentioned the two uh contractors locally and we're hoping that the house that we thought previously did u couldn't be fixed. I think we
090can fix it and make it available on the main campus. So, trying to get as much available housing as we can. >> I have one question. Um, do we have a plan forward on all like the audit findings that we were presented with? Do we have something in place that we're going to start fixing these things so we won't have any more repeatables? >> Yes, we've already started on the accountability uh process and that's part of my job in evaluating certain individuals positions and also delegating other areas. I give you an example like the cash being deposited within 24 hours. Uh we've talked about that a few months ago, but we've made uh it's not perfect yet, but big steps in getting cash deposited as quickly as possible. Uh we had an issue just a
091couple weeks ago where uh it came the cash came in late at night and the person that would deposit it couldn't do it. So Mr. Moffett did night deposits for us in Cuba at the bank. And so we're trying to address those specifics. If you look in the audit report from Mr. Manning, several areas uh that they didn't cover. I was hoping they would. It says there's been improvement even though there's still plans. There's improvement. So that's a longer answer. There's probably one in Anna's meeting to the district, but she's going to be going to training on office procedures and then we're just doubling up in the office with accountability. We do have admin meetings weekly, at least once a week. And I sound like a broken record with our administrators on purchase orders. Uh
092you may get some complaints because if orders come in now without prior authorization, we're sending them back. Or it's something that's really necessary. teacher may have a payroll deduction if they ordered something without a requisition. Oh, they come to closed down purchase >> what >> feel they have to after certain time they can't >> right for this fiscal year but going and we've already instituted that for improvement on that process and making sure that the pro the process is carried out and there's something I tell certain individuals constantly that just because something is good doesn't mean we need to do it and uh grants are a perfect example We have so many grants in the district. They sound great, but they take personnel to carry them out. Often times there's a match. There's lots of
093reports, but we need to cut back on that a little bit. Get that under control and make sure they actually fit into our longear five-year plan. and answer that too. If you in the audit, um when you get the the your copy of the audit, it has u the response and we've tried to put in what our act actions are going to be to get them corrected. So, um Mr. Kushman and I have talked about, you know, holding each other accountable and making sure that we're working on on those u responses of and our management conditions for improvement. So uh we are using what what we can to to get those done. Um a lot of them I think will be will be resolved this year but a lot of them are just going to
094take us some time on process. Um the big the significant the material weaknesses we're really focusing on those. And then the the ones he talked about the state of New Mexico those really don't affect your finances but they're procedures that we have to follow. So, we're trying to get processes in place u for those and uh those purchase orders ahead of time and cash deposits usually on every audit. >> And I don't know if you saw it tonight, but there were some items that both Mannings have presented tonight that I was not aware of until this report. And so, we'll be addressing those in detail. That's a good example. When you have a central office personnel change superintendent, it I think it takes two to three years typically to get really caught up and and
095coming in with the plan and we're working on that as fast as we can. And also because of the changes in management over the last few years um they it requires the auditor to do a deeper dive and and ask for more information and verifying more information. So that is part of the pro process too is that hopefully we'll advance out of that for the next couple years. >> Any other questions? Okay, moving on to policies. We got any policies that we'd like to discuss this evening. So, okay, moving on to discussion next online. We have Mr. Melendez. Um, believe he's still on there. uh he's going to be presenting about the water easement coming through W live property. It's also under discussion and action but we'll follow up on some of the legal legal
096implications in executive session after he does this presentation. So we will take action on do not know he'll present and then we'll discuss it in executive session with our attorney and then u possibly take action after executive session. Hello. >> Thank you very much, Superintendent. Uh, can you all hear me? >> Yes. >> Excellent. Let me share my screen uh with a little presentation I put together just to introduce this project as well and uh talk about the easement across the uh property owned by the school lands. Uh my name is Pablo Menendez. I would just like to thank you know superintendent for having me on as well as the members of the board and the rest of you uh for being so patient on this. I'm with Solder Miller Associates uh as a staff
097engineer and we're working alongside the Liebrook MDWCA. Uh just want to make sure you guys are seeing my screen. I think at the bottom you need to do a a request share. >> There we go. Sorry about that. Uh can you all see my screen with the SMA logo and uh a little bit of dialogue there? >> Yes. >> Okay. Uh I'll continue on. So, this proposed water line, it includes a 4-in water line that is going to be paralleling uh highway 550. Uh it's going to be extending about uh 7.53 mi and includes, like I said, 4 in and 2in water line replacing the old 3-in water line. Uh the project is funded by the Navajo Nation uh amendment number 19, contract C08876. It's also an extension of the uh existing cutter lateral and
098uh proposed cutter lateral water lines. And I will scroll down till you guys can see the map. Uh can you guys see the map? >> Yes. >> Okay. You can see the beginning of the water line over here farther to the west and then it as I said it parallels uh highway 550 staying outside the rightway of the uh highway 550 rightway. The property that uh was brought to our attention that the uh Liebrook school owns is over here to the west. uh kind of highlighted by that green polygon. Uh however, it was also brought to our attention that the actual building for the Library School is over here at the to the east. And so we as part of our rightway acquisition process, we need to gain permission from private land owners as they
099sign off on the uh easement agreements that we've sent out. I believe uh Superintendent Kushman have sent those out to you already. If you need another copy, let me know. Uh but basically it describes the uh plot of land that the school owns. Uh you can see here located at 10295 US Kuba, New Mexico 8703. Uh the water line is going to be running right across the north of it and then cutting in a little bit inward and then following outward. Uh it does look like there's a bit of a building there. Uh I'm not quite sure what type of building it is. uh since this is actually not where the school is located. It's like I said in a property that's farther to the west, but the property is under the school's name. So,
100we would like the school to approve the uh easement agreement that we've sent out and the temporary construction easement that we've also sent out. It includes a rightaway for the water line which includes a uh 30 foot wide rideway as you can see over here closer to the uh New Mexico Highway 550 and then traveling parallel to it. This is a view from Google Earth of the front of the property. So you guys can see our water line will be right inside the fence line and then traveling alongside there and then cutting across the road. Here's included survey plat that we've placed on so you guys can understand the uh actual survey boundary for the property and the 30ft water line as well. And if there's any need for copies of these uh please let
101me know and I can send them over. Uh the other issue I wanted to a uh discuss with you all is the uh property that is located where the uh Liebrook Middle School is located. Uh based on our survey research, it looks like the school is currently on Bureau of Land Management land. Uh we've also been discussing with Bureau of Lands Management. Uh it seems like they haven't we've submitted some records requests to them and they've been providing some records uh not necessarily on this plat but on a couple of the other plats too. We're still waiting on this one but based on their online GIS database it does appear like they confirm that the school is on BLM land. Regardless, we would like the school to provide a uh just an email or a
102written confirmation just to uh permit us to cross the school bound since the water line is technically going to be entering in on school uh very close to the school, somewhat close to the school. You can see here the 30ft wireway is going to be continuing on through here and then paralleling highway 550. So, it is coming in close to the library elementary and middle school. It shouldn't be coming in any close to any of your facilities and we've tried to maintain a respectable distance but we also want to understand uh you all to understand that uh even though this isn't technically listed as the lightbook schools we would also like your permission in a written way to cross incumbent on your property. And this is just a little bit more information on the survey
103plat. Uh, as you can see, we have it labeled out as Bureau of Land Management Land. Uh, the school should be placed somewhere around here in this area. And again, superintendent, if you need me to provide more copies of these plats, uh, let me know. >> Uh, is there any questions? No. Okay. Uh, our attorney has asked some questions if she could come on ask. >> Uh, good good evening. Um, board president, board members, superintendent, Mr. Menendez, thank you so much for allowing me to ask a question during this time since we'll be discussing this during executive session. Um, as you've identified, the the school sits on um on land that that is considered tribal land or under tribal jurisdiction and under the Bureau of Land Management's um supervision and control. And I'm I I
104guess I have two questions. One is on the easements. There's um there's an amount um offered in consideration for the easement. And I was wondering if if um if your company had done any um valuations of the property and if you had any documentation of those valuations to support that amount. >> I'll have to check with our records department and get back with you on that one. Uh I don't have know of the information off the top of my head. So is there an email that I can reach out to you directly to to >> Absolutely. And um I actually I have your email. >> Okay. >> From some for some from some documentation that Superintendent Kushman provided to me so I can reach out to you with with that question. And then my second
105question is um you had requested an email from us, but I I was also wondering if if your firm had done any um well had had considered the need perhaps for a Bureau of Land Management um approval for the right of way. um in in which case there's a consent that that complies with federal law that we'll have to that we'll have to provide. And so I'm wondering rather than an email if if that's the consent form that you would need from us. >> So uh I'm not aware of any consent form. I'll have to get back with you on that. But we have been submitting our packet rightaway package to the Bureau of Land Management per the consent form and uh the land that the school is on since it is technically classified as
106Bureau of Land Management Land uh that would be classified in it's been classified within that package. >> Okay. Um so one of the requirements under the federal code is that we provide a um the record of consent but it has to meet um particular guidelines. It's actually under 25 CFR 169.106. And I I just want to make sure that when we, you know, as after we discuss this um in executive session that what we provide you with will be um if the board makes the decision to approve this, what we provide you with will be legally sufficient for that application process. >> As far as I know, it should be. uh if as if I there is something else that we'll need, we'll speak it over with the Bureau of Land Management that we've uh
107representative that we've currently been in contact with uh here in Farmington. Uh but as far as I know, I think the email should be sufficient enough. >> Okay. Thank Thank you and thank you for your time. And again, um uh board president, board members, and superintendent Kushman, thank you for allowing me to participate in this portion of the of the open meeting. >> Thank you. Are there any other questions from anybody else? >> No. >> I'll stop sharing my screen. Thank you all for having me. >> I'm sure Mr. Melind further discussion no matter what the board decides tonight, but uh hey, we can touch base tomorrow or or Thursday. Absolutely. And feel free to contact me at any time with any questions or if anybody needs any more information about uh the waterline and
108what we're planning on doing out there. Uh just feel free to email me or uh reach out via cell or my office number. >> Thank you all. interject something on there on the on the water line. Just so that you guys are aware, one of the things is when we planned that out, we wanted it over on this side because once it's at the meter, anything on the other side of the meter is up to whoever's it is. Right now, it's coming across the highway. So, this would all put it over here on this side of the property. And at that time, you know, I if you if this gets approved, I'd also like to know because we're going to be putting in new meter cans, meter setters, everything. And the same thing if you
109got these houses going over here if we want to set meters over there for them or whatever. I want that ahead of time so that I can turn that into SMA. We're going to try to use that capital L and water for trust money as we get it in to make sure that this is taken up for all of our members as we go across property and everything else to upgrade their property and give you know extra meter cans that if that's what's required at the time as I discussed when I called you and I said I don't have the authority to sign off on this and that's why we're doing this this evening and with the attorney and with uh Mr. Melind Menendez. So our goal is to make it work best for all
110parties concerned. So thank you for the input. Thank you. Thank you. So two through 10. >> So I'd like if Mr. President, if we may, could we do the audit approval as a single item? >> Number two. So I'm recommending that based on the presentation this evening that you're through the FY 2425 famous mountain financial have a motion >> motion or a second. >> Have a motion and second by Miss Sandy in favor. >> I carries >> Mr. Mr. President, the next couple of items I'd like to do the same. >> Okay, that's good. The suburban approval that's uh we have some federal funds, various funds that needed to be spent and they qualified to purchase this suburban. So, I'm recommending approval of another suburban purchase from Tiller who's on CPS contract. >> Is that
111going to be out of transportation? >> Be mostly out of impact. Not impact a Medicaid. Sorry. >> Yeah. I have a motion. >> I move >> motion by second by Lucy in favor. >> I motion carries. >> Moving on to number four. >> This item, Mr. President, I know that Miss Hawus is on line, but I don't believe this is actually a board action item. This would be up to the superintendent based on my management facilities. uh Miss Hakus is uh retiring at the end of this fiscal year and we would need to uh make sure to ensure that we have the space and and uh access to the continued uh food distribution at the main campus. Right now I don't see any reason why that could not continue there. It's really not a word
112action. She is on online if you have any questions. Are >> there any questions? No, but thank you, Donna, for keeping it on. I know our community counts on you for a lot of like the food distribution and stuff, so um thank you for willing to keep it. >> You're welcome. I love serving the families of Heaven's Mom Schools and the community of Gina. Even though I'm retiring, I would like you to allow me the Gomez gym to continue serving the families here in our community as well as the students through Lucenta snacks which are given to them daily. >> Thank you, >> Mr. President. The next item, stop it. Mr. to is online and he has a very brief presentation about the stop program which is in several school districts across the state. >>
113Good evening and thank you very much um for allowing me to present today uh to the board uh to Superintendent Kushman. Uh thank you very much for your time. Um, so what the Stop It program is is an anonymous reporting platform, uh, that allows your kids, uh, allows your families and even staff members, if you'd like, to be able to report, uh, kind of what they're seeing and hearing around school safety, around mental health issues, uh, directly to school personnel so that you are aware before something happens. Uh, this is a platform that is fully funded by your insurer, Nimsia. So there's absolutely no cost to you, the district. This is funded through uh your insurer. Um there's a few pieces to the program that really help uh kind of meet kids where they are.
114Uh there's a few ways to access the program. So any of your students uh that have school-owned devices like Chromebooks, if they have cell phones, uh any web enabled device can go ahead and access this program. Uh so we'll work with your IT team to make sure that it's deployed out on any of the uh school own devices uh that you wish so that students can always access uh should they hear something let's say on the bus on the way into school or while they're in school or even something outside of school on social media or anywhere that's affecting the students. Uh there's three main pieces to the program uh that your students will have access to. The very first is kind of why we're here, the anonymous reporting. uh they'll be able to report
115in any of those um things that they're hearing or seeing around school safety or wellness. Your staff will have full two-way communication back and forth uh with that student or with that person who is reported to make sure that they're gaining all of the information that they need to be able to take action on that tip. Uh the second uh piece of the program is 247 access to highly trained crisis counselors. Uh so if a student is in need, they always have somebody to talk to. Uh typically that's used outside of school hours like nights, holidays, weekends, summertimes when they can't walk in and talk to a counselor, a trusted adult, a teacher. Uh this allows students really to have uh an outlet uh someplace to go to speak to somebody that's highly trained to
116move them from a hot place down to a cool place. And the third place for your students to go within the program uh is a full resource repository. So, we'll work with your school officials to make sure all of your resources, any of those basic needs like food drives or pantries or shelters along with any other information that you want to have kind of uh in the pockets of your children um at at any point in time. So, whether that be uh you know and wellness curriculum, uh there are commission videos that you can take a look at for staying safe online uh that were commissioned by uh Nimsia, your insurer as well. So, we'll get a lot of resources into the hands of students and parents and families um of your district. Um everything
117that we do is fully monitored by our 247 response center. So, just know this is not, you know, expecting anybody to be on call 24/7. The idea of it is our team is doing the work, making sure that if there's ever an imminent threat through the platform uh to school safety or to oneself that we will reach out immediately through a predetermined escalation path. Um so our team is really doing the work to make sure that uh that nothing ever slips through the cracks. Uh with that, I know that was a very high level. I'm happy to dive into any of the details of the program. But again, this is a great value added program from your insurer, Nimsia. Uh there are 64 other school districts and charter andmies in the state uh that are
118already utilizing the program. Uh and we've been in the state now with the program for over six years. Uh I stand for questions if anybody has any. >> About to recommend approval of this uh system, I I guess you call it. My biggest question was answered by Matthew few weeks ago. He had a concern a few years ago that there'd be false reporting. Would you move that cursor away from his face, please? Thank you. Um that a student because it was anonymous could say so and so is bullying me and trying to get someone else in trouble. But they've fixed those concerns through different algorithms and uh other processes. And so I I don't I no longer have that concern. This came about as a response to the tragedy of Aztec schools several years ago
119and has been implemented at many schools this year. And so I'm going to recommend the board approve this program. Any questions? >> No. I motion to approve. >> We have a motion by Sandy. >> Second. Second by Lucille Lir. >> I >> motion carries. >> Thank you very much. >> We'll get with you and uh let's get it going. Okay. >> Absolutely. We'll do. I'll follow up. Thank you. >> Okay. Moving on to number six. I got to be Miss Gyos that believe has some information about this NASA trip or Miss Irish one of you. >> Uh yes. So and and we have Miss Irish here to share a lot of the the exciting uh progress. But uh there is a NASA aerospace engineering technology college and career exploration opportunity. And I'll turn it over
120to to Miss Irish. uh we're here to to fully support her and the students the systems go cohort. They're our first cohort uh for our engineering uh program of studies. So, Miss Irish, >> hello everyone. Can you hear me? >> Yes. >> Good evening, Mr. Chair, members of the board, Super Brendan Kushman, and and to everyone here tonight. It's nice to see you all. I'm pleased and excited to share to everyone the upcoming NASA and STEM experience taking place on April 26 to 29th. That'll be in two weeks now. Um that's after also our launch um week next week with of course our um rocket team cohort and engineering cohort with 11 students and two teachers participating including myself. This field trip provides students with an immersive opportunity to explore NASA um through hands-on aerospace
121engineering experiences including rocket systems. That's basically what they're learning right now in their elective class and um launch operation astronaut training simulations and all of their stuff. In addition, students will also visit the University of Central Florida and Eastern Florida State College while they'll be engaged in engineering tours, learn and explore technical and workforce pathways. So, this experience aligns with our systems go program by strengthening career connectedness and exposing students to real world STEM and postsecary opportunities. So, we're hoping for your support and and of course, thank you for always um supporting our team um especially that we're launching our rocket next week. And thank you so much for this opportunity for me to share this um wonderful experience with the kids. >> Miss Irish, the cost of this trip is 100% paid through this
122grant. >> Correct. Yes, Mr. Kushman. And uh they were able to move up the day uh dates one day so we can still do the Thursday night districtwide science night as well. >> Correct. >> Which is on Miss Irish's shoulders. >> Yes. Yes. We have that. Next week we have our rocket launch and then we have our juniors prom and then that field trip and the next day we have our steam night. So we got this. I think this is a great opportunity for a handful of students to get more excited about the space program and also with the recent Aremis mission and all that's going on and it's no cost to our general operation budget which gives and I really like and so I recommend approval of out of state travel and uh this
123trip for how many students miss Irish? 11 students >> and who are the sponsors please on the trip >> um we myself and Mr. Chakon >> I recommen approval. Thank you. >> Thank you so much. >> Okay. Motion move. >> Motion by >> a second. >> Second by all in favor. >> I motion carries. Now to seven CTE expansion. I believe you could combine numbers seven, eight, and nine and 10 with this guy. I don't know if you need any further information. These are all various grants that were approved in uh under CTE expansion and I would recommend approval of each of these. So I have a motion move. Motion by >> Second by Sandy. All in favor? >> I motion carries. >> That was an easy one. Miss. >> Thank you. >> Moving on.
124Just bill entries. Mice take them all. >> Yes. Okay. Take number 560 through number 806. Have a motion. >> Motion by Miss Lucy. >> Second by Mr. Po. All in favor? >> I. >> Motion carries. Moving on to the budget journal entries. We'll take number 53 through number 66. Have a motion. >> I motion. >> Motion by Miss Sandy. >> A second. >> Second by Miss Lucy. All in favor? >> I. >> Motion carries. Moving on to discussion approval bars take number six >> 0056 through >> 0072 motion I move motion by Mr. Second >> second by Miss Lucy. All in favor? >> I motion carries. Moving on to executive session. >> Executive session notice is hereby given. So, the Himsb Mountain Public School Boards of Education will meet in executive session pursuant to section
12510-15-1H2 of the New Mexico Open Meetings Act limited personnel matters to discuss the acquisition and disposal of real property as permitted under section 10-15-1HA of the New Mexico Open Meetings Act specifically to discuss the grant of easement for a waterline within the Liebrook Elementary Middle School boundary located at State Road 550, PO Box 135, Council, New Mexico 87018. How do we vote? Mr. Randy? >> Yes. >> Miss Lucy? >> Yes. >> Mr. Pedro? >> Yes. >> Uh, Miss Antonet? >> Yes. >> And Miss Sandy? Yes. >> Okay. The time is 8:05. The board will go into executive session. We take a fivem minute break. Five minute break. No more bikes. >> Good night. >> There's those things.