JMSD Regular Board Meeting July 15th , 2025

001board uh public school board of education will now come to order. First on the agenda uh take >> Randy >> here. >> Lucy present. Robert Robert won't be in and Sandra won't be here and I'm present. >> Thank you. Moan pledge of allegiance, Miss Lucy. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. Moving on. Approval of agenda. Any changes? >> Okay. Could I have a motion? >> Motion by Miss Lucy. Second by Miss Antinet. All in favor? >> I. >> Motion carries. Moving on to approval and signature of minutes for regular board meeting June 10th, 2025. Any questions? >> No. >> Lucy. Um, no questions, but there's a lot

002of >> No questions, but a lot of uh paperwork. >> Um, there's a lot of lot of pages. >> Oh, yeah. >> Lot of pages to the >> So, it's my understanding that previous board wanted uh everything in paper. If you don't wish to have paper copies, we're okay giving electronically everything. >> No, she's meaning that >> I'm meaning the no minutes. >> Oh, >> that's something I think we need to discuss because I'm trying to, as I have mentioned to Loretta, uh, minutes should be very short, not not the recording of a meeting. So, that's a matter of us getting trained up and talk about how much detail you want in the minutes. >> Other than that, Okay. So, do I have a motion? >> I so move. >> Motion by Miss Antonet. >>

003I second. >> Second by Miss Lucy. All in favor? >> I. >> Motion carries. Moving on for recognitions. Mr. Kushman. I don't know if there was any in the paperwork, but we've had a lot going on this summer and interviews and of course we had a retirement which we're going to deal with a couple retirements that we are discussing uh in quiet later tonight and we'll talk about that again. Um any other recognitions I that I'm missing? Okay, that's it. Okay. Uh, so then just move on to uh public comment. Luc is going to go see if there's any comment. >> You sign your name on the public comment. Yeah. So, miss, you have about three minutes. Hi, good evening. Can you hear me? Okay. Right. Um, the reason why I wanted to do my

004threem minute comment today is just to let you know that I'm pleased with some of the progress that you guys are making. Um, my name is Vicki Wletto. I'm councilor chapter president. Okay. And I'm I'm glad to have met the new principal u which is a step in the right direction. I still have problems with um I did receive the handbook which is great because at least I know what you're what's going to happen with these kids and the parents and that aren't involved and stuff like that. Um I do do still feel like I there's some missing pieces which I'm we're working those out which is great for me. Um, I do hope that you guys do continue to keep, um, reaching out to these parents and to the students. Um, I still, um,

005are am getting messages from different parents saying they still haven't received report cards from last semester. So, I'm not sure what's going on there, but I think that needs to be addressed before school starts. Um, also I know that last year you guys were talking about an open house. Um, I don't know if that ever happened. Um, other than that, um, some of the stuff that hasn't been addressed needs to be because that I gave her a list as long along with Mr. Moffett when they came to see us at the chapter. Um, I'm glad that they're considering open communication with us again. Um, other than that, um, like I said, I I hope to continue to work with you guys and in the future. So, if you guys have any questions for me or

006you guys have my information, that's it. >> Thank you, Mr. Pedro. Oh, you have the your name was on the >> Okay. Uh, moving on. Presentation. Mr. Eric Krian, RBC Capital Markets. Is that That's him. >> Correct. He is the gentleman that uh Darice and I have invited here to uh discuss the future of bond and or mil levy elections and just general discussion. So we'll let him do his presentation and then um open it up for discussion with the board. That's all right. >> Okay. >> Thank you very uh well great. Thank you again. Eric Herman with RBC Capital Markets. Um, there should be a presentation in in your information. Uh, I brought the handouts with me, but they're sitting on my desk back in Albuquerque. I apologize. So, I'm kind I'm going by

007my phone here, but I think it is up on here. So, wanted to just kind of do a little bit of education just generally about the local sources of funds that school districts have available to them. and then we'll specifically kind of start to talk about the school district. Um, you know, what you have available to you, kind of some history about the district, um, and then provide some, you know, provides some options for the school district as well, uh, to potentially consider. And so, uh, on page three of the presentation, um, this really kind of highlights the, um, various sources that school districts have available to them. And this is really from a local standpoint and they're really two main buckets if you will. Um it's uh either through the issuance of debt or

008through capital mill levies which is pay as you go um basically. And so the issuance of debt on page four is broken down into two categories. Either general obligation bonds or education technology notes. and general obligation bonds. There's a couple of, you know, uh, significant differences between those two. Uh, the one being that for general obligation bonds, they absolutely have to go to voters. Um, and voters have to approve the issuance of general obligation bonds before they can be issued. Education technology notes um, don't have to. um a school board can take action to issue general obligation bonds or excuse me education technology notes without voter approval. Um but um the uh board of education can also send a question to voters if it so chose for education technology notes as well. General obligation bonds

009though are generally designed to fund brickandmortar type of projects. These are longterm assets um because you're typically borrowing on a longer term for general obligation bonds whereas education technology notes as it you know suggests is that these these types of notes these types of debt are used for funding education technology and so you can't issue that uh the bond longer than five years because you don't want to have debt that's going to be outstanding after the useful life of that project or that use has uh has been completed. Um and so usually for education technology notes, proceeds of those are used for um implementing technology uh providing technology infrastructure or even providing um uh even providing uh tablets and things like that for uh uh for districts. But the one thing that applies to both

010of, you know, these types of bond issues is that it's all part of your total capacity. And so, um, for every school district in New Mexico, you're capped at 6% of your assessed valuation. That's the total amount of debt that you can have, um, that you can have outstanding. And we'll kind of get we'll kind of talk a little bit more about specifically what your capacity is. Um but both of these um both of these types of of issuances are supported by property taxes. Uh property taxes are levied on all property within the school district and that money is then collected um by the state treasurer remitted to the district and that is then used um to pay the debt service and those tax rates are set annually. And the important thing to note is

011that those tax rates get set at whatever they have to get set at to pay the debt service. um on the bonds. Um but there's ways to manage you know to manage um a district's debt service tax rate. So the other option that is available to school districts to raise capital is um cap local capital mill levies such as SB9 and HB33. Um most recently the district um had SP9 approved in November of 2023. Um that had expired for several years. Um, but voters did authorize that and it's um and it's in place for for a 2-year period. Um, the other thing with uh capital mill levies is you have to get them reapproved every six years. They're typically good for six years, then you have to get them reapproved. Um, and there's there's two

012capital mill levies that are available for school districts. One is SP9, which you already have. The other one is HB33. Um, and they recently um Oh, yeah. Um and um and the state legislature a few years ago modified both of those capital mill levies to allow school districts to use that money on education technology um if the school district so uh so chose. The important thing is though is that um the use of education technology has to be in the question that's presented to voters when they approve a capital levy. Um so going on to the next page and um you know the the important thing before you you know you look at general obligation bonds is obviously identifying a need and you need to identify that need through your capital master plan. reality is

013is that for the vast majority of school districts, the need far exceeds um you know what you can actually you know issue in in debt or or what your local you know you know resources can uh can do and that's just the reality of it. Um, but after you've determined the need and you know how much money um that the district needs or sometimes you're targeting a tax rate, how much will that generate? Um, at that point in time, you then determine, you know, that you need to have an election and hold an election. Um and then at that point in time, the the board of education will adopt a resolution calling for an election to be uh to be um you know, sent to voters and and voters get to appine on whether or

014not um the district would issue those general obligation bonds or to have a capital bill levy. Now, as I mentioned on education technology notes, a school board does not have to ask uh a question. Um a school board can um just enter into an education technology note. Um uh but if you don't have any outstanding education technology notes or you don't have any outstanding general obligation bonds, the issuance of those notes will most likely result in a in a tax rate uh increase. Um, and then once you um, you know, once you determine that you you want to have an election, um, you need to determine what the timing of that election is. Um, and you can you can have a bond election in conjunction with your board election. You can also have a special

015election, but state law was recently changed um, that has four school districts that if you do have a special election, it has to be an allmale ballot in election. and the school district bears the cost of that election and it's typically $2 per registered voter. So the cost of holding that election can get uh quite expensive if you hold it outside of your your typical November elections. So after the election, after you've received voter authorization, then you basically determine, well, how are we going to sell these? And there there are many options that are available for school districts. a lot of school districts use the New Mexico Finance Authority as a resource to issue uh to issue their debt. So, you know, kind of getting into specifically and and maybe I'll stop there before I

016go any further and see if maybe you have any questions just sort of generally about what I've covered so far before I kind of go into specifically um about the school district. >> Okay. >> All right. Um, so on page nine, so we have provided a 10-year history of your assessed valuation. Um, and as I mentioned a little bit earlier, um, your your assessed valuation or your tax base is important and the growth in that tax base um really um leads to two things. One, what is your legal capacity? How much debt can you can you actually have outstanding at any one time? And then also the growth in your tax base will also determine >> how quickly uh you can repay your debt and how much you know and how quickly uh you can

017create future capacity. So if you look at your assessed valuation um it it has um it's been um all over the place. Um you know sometimes it's um you know up 60% other years it's down 30%. And a lot of this is attributable to um the oil and gas that the district has in its uh um in its tax base. Um generally speaking, you know, you've seen fairly consistent growth in your residential property values, although that makes up, you know, the smallest component of your tax base. You know, anywhere between 10 to 15%. Oil and gas, uh you know, makes up, you know, 60 to 70% of your of your tax base. And that's that can be very challenging because um as as I think you all know um you collect oil and gas on

018a monthly basis and the amount of property tax revenue that you collect is based upon those fluctuations in value and production of oil and gas within your within your uh within your district. Um, and so you want to be very, you know, you want to be somewhat conservative when you're evaluating how much debt you want to issue because you certainly don't want to be a position where you issue debt and you and you're not generating sufficient revenue um to pay that to pay that debt because of the because of the fluctuations. So, um, as I as I mentioned earlier, um, you know, a school district's the amount of debt that a school district can issue is capped at, um, uh, 6% of your assessed valuation. Um, the district uh, the district's current debt uh, tax

019base is 248 million, which means that the total amount of general obligation debt that the district could issue at one time is a little over $14 million. Um, so, uh, the other thing too that we also wanted to point out is that there were two fairly significant constitutional amendments that were approved by voters in New Mexico this past November. And it relates to um, veterans. Um and basically what it did is that those constitutional amendments expanded the exemptions that a veteran or a disabled veteran receives um based upon you know the information that that we have uh you know we we anticipate that the impact of these uh veteran exemptions um will be pretty small um on on the district's tax base and and again a lot of that has to do with residential property

020values represent a small percentage of your uh of your tax base. Um we think it's probably less than 1%. Um there are other communities, Almagoro, Clovis, that have a large military presence. Uh they're ant anticipated to see a much higher impact of these veteran exemptions. Um and then we also provided on page 12 a history of the district's uh tax rates. Um and so the last time that the district had a general obligation bond outstanding was 10 years ago. Um that geo bond was paid off and the district has uh not had any additional bonds. Uh the last time that that we that we understand that the district went to voters for um uh well the last so the last successful election was in 2007 uh we believe um and then I think that um

021the district may have gone back to voters um but it did not receive um voter uh voter approval. So you have not had a tax rate in place for for debt for quite some time. um you did have a 2-m levy in place all the way through tax year 2020. Um it was not renewed and um and uh you just had a renewal of that um 2 mill levy this this past November in 2023. Um and that's been in place and that'll be in place for a period of six years. So you don't have to go back to voters uh for a few more years. Um but you do not have any um House Bill 33 uh mil levy uh approved. So, um, when we kind of talk about, um, uh, when we talk about,

022you know, basically general obligation bonds and education technology notes, because you don't have any of those outstanding, any any approval or any question that you would send to voters would result in a tax rate increase. Um, and so what we did is that we ran a few options. And um this is, you know, this is not the end all be all of the options that um are available, but we we basically ran these options off of, you know, levels of of tax rates. Um we ran a we ran three assuming a one mil increase to pay debt service, a two mill increase to pay debt service, and a three mill increase to pay debt service. and to give you a fore uh tax increase, you know, increase um the uh amount of property taxes by

023about $67 a year and a 3 mil increase would increase uh property taxes by about $100 a year and this is for every value. So we >> we look at several ops and that is designed to addition and um have voters approve an amount and then every four years go back for additional authorization. the benefits of that. Um, you pay dream of future bond issues obviously subject to voter have an idea next you know 4 8 12 years we're going to generate this amount of money through geo bonds and we're going to pay the tax rate at that level so that increased tax rate. Now, at the beginning, obviously, there's a tax rate at the very beginning of this. >> That um if you just do a one time over a 20-year period, which is

024the maximum that you can do under state law, how much can you generate in in in capital projects? So, under scenario one, which is um a one mil tax increase, um the district could have 500 uh roughly $525,000 elections every four years. Um over, you know, a four-year election, you know, over four-year election cycles, you'll generate about $2.1 million in in total projects. If you were just to look at doing a a just a one one-time issuance for 20 years, that would generate about 1.7 million in uh proceeds uh that the district could expend on projects. Um, if we looked at a 2 mil tax rate, then you would be looking at elections of 1.1 million every four years. Over a 4-year election cycle or four election cycles, you would generate about 4.4 million for

025um capital projects for the district. On a one-time basis, it would generate about 3.4 million. And then on scenario three, which is a projected tax rate of 3 mills, um your bond elections would be around a million650,000 every four years. And over four election cycles, you would generate about 6.6 million in uh total uh bond uh proceeds for the district. If you did just a one-time issuance, it would be about 5 million, little over five million. Um so you know as I mentioned you have up to you know 14 million that the district could issue. Um but um when we you know when when we assume uh you know when we on assuming these geo bond projections we're assuming that you're only collecting about 50% of your oil and gas um revenue because as we've

026seen we've seen significant declines in your oil and gas tax base. We've also seen you've also seen significant um uh increases in oil and gas. We wanted to be, you know, somewhat conservative in in what oil and gas is going to do in your tax base for that purpose because, like I said, we don't want to issue bonds, have, you know, your oil and gas value and production decline and not be able to pay, you know, the the debt service on your bonds. Um but you could you can kind of extrapolate from there on you know if you go up to four or five mills and what the impact and how much you know capital a district could you know you could raise um based upon based upon those numbers. Um and that's um that

027really kind of concludes my presentation. We do have there's just there's just some uhformational items in the back about what you can use education technology notes for. Um and then also what you can use HB33 and SB9 uh for. But that um you know certainly happy to answer any questions that you have. Um, I I do also just kind of want to note from a general timing perspective, um, to get on to get a question on a this November, um, the school board would have to adopt an election resolution and provide that um to the county clerk no later than August 21st. That's really the deadline to take action on a question. How much time or notice would you need to prepare the documentation for that? >> So um there there is so so we

028we don't we don't prepare that document. Your your bond council does which is Cuddy and McCarthy they've already provided um a I I believe some sample language. So really what we would need from the district is the amount that the district would want to ask voters. Um and that's you know and then we could have a question presented to the board um very shortly thereafter. >> And with Patricia Ives retiring do you know who's handling that at Cody now? >> Yes. Uh Heather Boon is uh Carlos Padilla and Heather Boon are taking over for Patives and we work very closely with them. that that we've discussed is that in order in order to provide match to some of the projects through PSFA or PSC um that could be part of the question in the election

029as well. That's one of the uses of the funds is that we could leverage that money as a district to obtain funding from that a those agencies as well. >> That is correct. That is correct. >> So that was one of the re things we talked about informally a couple months ago is that that's the main thing that the state will not provide through PSFA or other entities. Oftentimes they won't provide funding unless we've proven we've gone out um and tried to get a good chunk of our bonding capacity for the match. And then the percent even the percentage means nothing after that when we max out they often the SFA kicks in a higher percentage once uh those negotiations start but we have to show good faith by going out for a bond election.

030So, if we want to do something like repair the roof on the main building or uh new housing, teaches uh those sorts of things or uh just re general remodel which we need some unfortunately the quality of the building here on this campus when it was built isn't I wouldn't say it's the highest quality. Sometimes the older buildings are better quality. Uh we have to show good faith by going out for a bond for our our percentage. So if if the building costs 20 million and we can only raise two but our match was 50/50, PSFA will usually wave the difference for a school that's strict and they've done that repeatedly especially when your buildings are ranked as high in the replacement list as ours are currently and our buildings uh on this campus are

031are in the top 10 I think right weren't they seven and four I think and then u librook is way down the list because of the quality of that building. In fact, they use that as a model often times, but uh uh the the main buildings on this campus are in the top 10 for replacement statewide replacement or repairs. >> Replacement. When you're in the top uh what is it now? I top 100 I think it is. Um they are very reluctant to match for remodel. They would rather you replace the whole building because of cost uh return on investment over the next whatever 20 years I think it is. I've run into this before where we thought oh we can remodel for you know small amount of money and the state said well then

032you're on your own if you remodel. But those are those if you do a general bond, we know that at least we have the money to leverage if it passes. And we can say the goal would be to improve the campus where possible and then list projects and say such as projects. You keep it as general in the terminology as you can so you can move money from one to another if you repprioritize. You don't want to get so specific and say we're raising money for this guy goes to greenhouse or something and then find out you got another source for that and then you cannot spend that money outside of what you had the election on. So, >> so I need to put into the agenda for next month's meeting to take action on

033it or it's on for action tonight if you choose to or we could have a special I would recommend a special meeting to come up with the amount or if we come up with other questions, but we have several projects that are going to be coming up. You know, things like the parking lots deteriorating. Those are funds that we would match with DOT. New Mexico DOT uh has awards every year that are fairly easy to get, but you have to match the funds. And I don't do you know what our match is, Jeremy, by any chance on DOT? That's a whole different thing, but uh you could use some of the money to match that >> for the other projects is 40 I think it's 46% is the match for for Amos Mountain >> our

034share. >> Mhm. >> Yeah. And so that uh that's a lot of money, but even if we uh let's say we were to build a whole new school at campus here, um there's no way that uh our bonding capacity would cover probably the whole building. So we would probably be down around 10% that we kicked in or something like that. And those are just general numbers. But then PSFA says we'll wave the match because you showed good faith and they have the money right now. Who knows future-wise? It's anybody's guess what oil and gas are going to do in this state. Who's who the next governor will be? All those things play into it. >> Any any of the match for any of the projects, whether it's we request from PSOC, any of the roofs

035or HVAC, any of that stuff is requires a match from the district. So, in order to get the biggest bang for your buck, you have to provide some kind of a match. And they're will more than willing to do that. But when you present to the committee, which which we've done, I know Lauren has too, is that the one of the things they want to see is that like he said that your your community has committed. If they're not have faith and they don't commit, then they're not really interested in in giving you free money. They want to see that there's some kind of commitment from the community. boils down to voters >> exactly what >> they want. So, >> it's our job. It was open houses, which I'll address a little later in general,

036but it's our job to hold public meetings where we walk through the campus. And we've done that. I've done that in other districts where you walk through and you point out and and I like to have students do those tours and say, you know, like we have our lecture hall over there and I was noticing in the forest meeting last night, several of the chairs are broken. These are items that we need to replace over time and uh probably a little more space or larger chairs I was noticing were needed last night. But uh or air conditioning in the building or things like that that just make uh it more conducive to learning or the floor coming up in the gymnasium, things like that. And you it's our job to sell it to the community

037and uh get the buy in there. But all those of us who preach local control, this is our chance to have some control over our future. You know, if you want to track for the community, I know in TRC we sold uh the community had voted against a bond for the new football field and track for years. Uh they took it out several times and then they uh the school district reached an agreement with the community to have lights on the track that they would turn on, you know, three or four nights a week for the elderly to come and walk the track in the evening when it was cooler and it sold like 80% vote after they were did that. Those are things you can do to promote say this is one of the

038projects we will do. So, I I'm for it. Not generally a bond guy, frankly, in elections, but when it comes to school districts, it is about local control and buying into your own community. >> Questions? Thank you. >> Would you like for me to stay for that other since it may be going to a special? I think we should wait and the other when the other board members are present. >> We'll probably end up calling a special meeting. Uh >> it would be my guess even if it's by Zoom and we could have you attend if that's okay with the president or >> uh by via Zoom >> and we've also discussed having a work session in the near future. So um maybe that would be appropriate to do that sooner than later. I don't

039know >> but I will get back to you whatever the pleasure of the district you know we'll we'll attend Zoom or we can come in person whatever >> you let him know we on the day for a special board meeting okay >> yeah I would hate to wait till the last minute but yeah we might have time for the August meeting anyway it's at your pleasure but are you going to be at NMSL the rest of the week or the administrator's conference at all >> I I am not unfortunately I'll give you a call and we'll discuss some of this. >> Okay. >> Great. >> Thank you. >> Moving on to presentations. Post presentation. Miss Gagos. Members of the board, Superintendent Kushman. Um, again, it's an honor be here tonight to share the celebrations of

040our students. Uh just recently we returned from the international leadership conference that was held in Nashville um uh from June 17 through June 22nd. And uh here we have a picture of our team that represented our school in the state of New Mexico. So we have Osha Morphine, Ariel Salasad, Malady Chakon, Malaysia, Aiden Chakon, Ethan Vando, Alicia Gayos, and Analysis Garcia. Let me move on to the next picture. Let's see here. It's not okay. So, one of our first teams uh that competed was Aiden Chon and Melody Chon. They competed in community awareness and their project focused on bringing awareness on the dangers of vaping and so um they presented a portfolio and received a certificate for their accomplishments. They also uh during the workshop sessions they were fortunate enough to make it into a

041session where um Aiden was able to renew his certification and Melody received her CPR for certification for the first time. Um so our next group this is our public service announcement team. Uh they focused on Alzheimer's and that was a topic that they had to to explore and complete certifications in. So they had to do a level one, level two, and level three uh certification series on understanding Alzheimer's as well as ways to uh prevent an early onset. And so some of our students here also received certifications. So they tested on site with you science. Uh we have Alysia, she uh received a health a behavioral health certification. and Alyssa an intro to CTE certification and Ethan received financial literacy certification. So these are all certifications that the students can highlight in their resumes. Uh

042we also have our students that attended several workshop sessions uh met with family um doctors met with panelists. They attended sessions where they could focus on sutures and explore different career fields within the health sciences. Uh so with us tonight online we have one of the representatives with the PSA team. So I'll go ahead and turn it over to her and she may need to share her screen as well. Alicia, are you on? >> Yes. >> Okay. Hi, my name is Alicia Gyos and I was a part of the HOSA PSA team and like my mother said how we did the against the Alzheimer's disease on how to prevent it and I would like to present to you guys today um the PSA that we developed Are you able to >> see it? >> Okay.

043>> Almost one in four United States residents have Alzheimer's disease. Are you or a loved one suffering with Alzheimer's disease? With Rewind, patients are able to go back in time and take preventative steps against this daily disease and change their outcome and life forever. Alzheimer's disease detected. Simulation starts now. Objective: Make healthier lifestyle choices. Memory restored. Okay, that was our PSA and we wanted to include a futuristic approach when developing our PSA and there's this alarming statistic to where in by the year60 almost one in four United States residents may have Alzheimer's disease and we wanted to highlight that and to do that we made the videos to where it would be in the year 2060. And there has been a new technology that has been developed called rewind. And patients who suffer with Alzheimer's

044disease are able to go through this simulation and go back in time to reverse their old habits and create new ones. And those habits can look like reading a book or another healthy hobby like writing and exercising, eating healthy, and getting an adequate amount of sleep each night. And so we really wanted to highlight those areas. And this project is extremely meaningful to us as we all have people we know who suffer with Alzheimer's disease or another leading dementia. And we all believe it's important it's important that the youth be educated and um have a an awareness about this so everybody can start taking preventative steps against this deadly disease now. Thank you. >> Thank you very much. And again, um, we're just excited to to represent our community and our state of New Mexico

045and our students are are doing exceptionally well. So, thank you again for the opportunity. >> Thank you. >> Going on board information and discussion under that letter A business office report. Miss Dice my mic. Um this has been a very um busy time for the business office. We're winding down um 2425 and gearing up into 2526. Um just your information, the uh budget that was presented to you um in June has been approved by PED. So, we're working on getting that implemented and and um out to all the the programs and and school the schools letting them know the funding sources. Um we're finalizing like I said 2425 um that entails um a lot of um if you if you notice we we have a lot of entries adjustments and we were talking to the

046finance committee last night about the number of those and a lot of that is because we were we got a lot of late notices for some of the grants and there were a lot of expenses that we had in other funds like operating that qualified under those grants and you're allowed to move those expenses is over to get reimbursed. So that's been a lot of u changing expenditures from operating and assigning them to a lot of the grants so that we could get reimbursed for those. Um a lot of them had the deadline of June 30th. Um so we had to we had to get busy and and get those so that we could get those um allocated and get the the um funding approved by peed and get reimbursed. So we are um bringing

047in a lot of the money the grant money we we were successful in doing that and getting requests for reimbursements. So the cash flow is has been steady and coming in at the end of the year. Um that's always a concern because some of these grants are larger grants and you if you spend them um you definitely have to be on on the ball on getting those reimbursed and keep your cash flow going. So that's been a big um issue. We're all in the middle of um the audit as well. Um so we're had a one um entrance meeting. We are then um now preparing documents the auditor has requested and they will be back u after we close out our books. Um they'll be back I think it's the second week of September to

048finalize and gather up the rest of the documents um for the rest of the the end of the year. So, um, we really are, um, going to be on time this year with the audit. So, it'll be timely. Um, it'll be it's due to the state auditor in in November, I think November 5th. So, um, that's that's our goal is to get those all the audit the information and make sure that we're um, timely and getting that presentation done. Um, and I stand for any questions or comments. >> Any questions? Thank you. >> Thank you. >> You had a school health update end of your report in your packet. >> Was there a brief report in there? Oh, on the board, >> that's your No, it's okay. Yeah. Pulse record. So, I'm not sure what

049uh I think I saw Donna on there or uh Donna was on there. I don't know if Debbie's on there, but we had most of the information from the end of the year. Can you go to the next page, Sean? I'm gonna have to move up there. My old eyes won't read it. Okay, you there had been some discussion about whether these reports were necessary. I think these started during COVID and the whole shutdown and I'm not sure what the history was there on the health reports. So, you all tell us if you want them to continue, but uh uh basically as you know our nurse after many years in the district did retire and uh we're not going to reveal what plan is on that right now. But that's for a future day. Um,

050but she did provide uh direct care through for our students up till the very last minute and then actually beyond uh her final day on reports. And so I want to commend her for that. And back when we were having our staff get together the final day, she was still working on reports and trying to finalize and also helped us uh try to set up with the local clinic who was here in district today assessing our facilities to see if we can work out an arrangement um to get services from them. So I'm not sure what else to highlight in here. Um our student records are all up to up to date. Glenda is still on board with us. So, um, we will, as we start the school year, we have a commitment from our

051local clinic to help provide services, make sure our records are where they should be. We're also transferring over uh Medicaid billing from the RECC out of Albuquerque to our local REC that's based in Chamba or in the Chama schools. Okay, next page. Bullet number two, school nurse provided high school students a full school year uh of incourse first aid CPR with the certifications. We're hoping to be able to continue to do that. Uh we're also in discussion with Northern Crystal left but Northern New Mexico College to help provide some of that training as well. Um would that be in the science classrooms or where do you know where that was done? I know you came in late. >> Okay. Um and then general elementary uh student health education presentations. That's something that's done at the

052beginning of the school year and then repeated again. I believe it's semester. And so Glenda will be prepared to do that as along as with whoever's providing our nursing services. Next page. Uh, Mr. Hawkins, do you have any update on the sports physicals for the fall? >> Mayor, come up here and talk. >> As Mr. Kushman said, uh, Lasas was on site today, so they came and, uh, and checked the facilities. Um they're going to be coming back uh the week of the 21st next week to start kind of setting up and that's when they're going to be uh setting up uh schedules to uh that they will come and uh do uh the physicals for our athletes. Um, so they're they're planning right now to be on site one day a week and then

053they're going to uh uh assess to see how busy it is to see if they need to be on site more than once a week. So they will be working with Miss Collins uh they're going to be checking to see if Miss Collins can work under their license like to start giving uh medication to some of our students. So we are in the process. Hopefully they'll be here and provide services for us. So, we will communicate it to the parents what day that they'll be here for physical >> once they once they let us know when they're going to be available. Yes, sir. >> And I'll address parent communication in my report. >> Okay. Okay. Uh, and so they also toured our older facilities because in a prior district, I don't know if I mentioned

054it to the board, but prior district, we used a an empty building and leased it out to our local clinic and we arranged basically a trade of services for space and opened that clinic up to the community. So that would give them a location here centralized to be able to serve our community as a whole if if they so uh choose to do that. Okay, next page. Next page. These are all items that you are aware of already. Everything from I see books and toys to all students and coordination of giveaways on other health items, socks and other clothing and so on. Okay, go ahead. And working with the Red Cross. Um and then uh coordinate, it says coordinated to assist families with resources on social security, Medicaid and food assistance. We're not dropping that

055at all. That's again will be served through our local regional cooperative out of TA and Chama and and we're setting that up as we speak. Next page. Okay. And again, we still provide uh transportation as needed to athletic events and so on. Uh we do have the second bus uh in hand. You know that I don't know if you've seen it in person. It's parked on the other side on the bus barn that'll be gone for a three or four week period at our convenience after uh the paint company gets caught up and we choose the logos and all that that we want on there. We had talked, while I'm on that, we had uh talked earlier meetings about having a more generic uh district logo representing uh both campuses. Go ahead. Is that it?

056Okay. Uh these are just general numbers. Go ahead, Sean. These I don't even know how to report on that. Okay. And then the schedule where she was at both campuses, uh both uh the nurse and her assistant uh went back and forth to both campuses on a regular basis each week. That will continue. U you've already heard on these projects. Go ahead. Guess that's it. Any questions? No. Okay, moving on to audit committee update. >> There's no principal report. >> Apologize. I did not notice that until we were just speaking that the principal's reports were left off. So with your permission, I'd like them to go under my report and I'll and maintenance as well. So that so there's no wait, you have another agenda because they didn't print. I thought we were missing a

057whole page here. So they're not in the ones that were printed in the packets. So I guess it's on the um I knew I saw it somewhere and then it disappeared on itself. >> Yeah. Okay. Can you tell us what's next on the agenda then? >> We're right after nurse report. >> So the official agenda actually if you can go back >> that was me. So now that >> okay we do have principal reports on there on the electronic versions. Do you have that? Which one? >> We have the electronic version. So somehow this page >> act has it. >> So the next item would be principal reports Coronado Mid High School and Gena Elementary at Mr. Hopkins. Send it to you. >> I can email it to you if you want. >> Good evening.

058Uh so starting uh with my report, I'll just start with staffing. Uh uh we're all staffed here at Gina. We hired our last uh prek uh uh EA last week. So right now we're uh fully staffed. Um working on the master schedule right now. So hopefully we'll have it finalized by next week. Uh the building uh Mr. Pia and his crew have been working on it. Uh unfortunately with all the m all the commotion they've kind of had to kind of back off a little bit of some of the things they're doing but they're getting it done. Uh transportation I have nothing at this time. Uh student enrollment are uh we sent out a messages on a robocall letting parents uh know that they can start coming in and start enrolling their students. Uh I

059think today uh there was a couple of parents that came in. So we'll be uh uh enrolling them until the start of the school year. So a professional development. Uh as Mr. Kushman mentioned earlier, we are headed out to the NML conference. Uh fact I'll be leaving tonight after the the meeting and we'll be there till Thursday. uh athletics. Uh we have uh interviewed uh coaches, the varsity coaching positions. We have uh uh another one scheduled for uh tomorrow morning uh for the boys basketball uh uh head coach. We'll be interviewing that one. Um for the varsity uh position for the girls, uh the position was being offered to uh Mr. who's going to be our PE and a teacher. The varsity volleyball coach uh has been off Miss uh Jayen Hawkins will be doing

060that and cross country will be uh Miss Melanie Martinez. uh some of the things that are coming up now in July uh uh the 24th will be their first uh new teacher orientation where the new teachers will come in and uh uh go through some uh trainings um in service or be held at July 20th through the 30th in Albuquerque and then the 31st will be a teacher prep day. As mentioned earlier, uh the clinic has uh did come on site. So they're uh it looks pretty promising that they're going to be providing some services for uh for our kids. Uh not only the physicals, but they also provide uh the dental work that they're going to continue uh providing. Um the handbook, you guys have the handbook. We've been working on the handbook the

061last couple of days, making some changes. Uh we hope that um that there's more changes to be made. There's some highlights. If you look at the at the handbook, there's a lot of uh >> be presenting on that. >> He'll be presenting that. Okay. So, we're just uh hopefully have it finalized here by by the end of the week. So, um that's all I got. I stand for any questions. >> So, good. So, I saw on Facebook that the school had you could do the prek online, which I did, but I didn't get like a followup saying it went through or like I didn't get nothing other than thank you, it's been submitted. So, I'm like I don't know who to contact if >> Mr. Muffets, Mr. Muffets, the person to contact. I can let

062him know to uh to reach out to those that have uh uh registered. And then I know you said that a robocall was done for parents, but what about like prek parents that don't have that robocall? I mean, do we have communication at post offices or anywhere? >> I would have to check with Mr. Mocker and see what he did. He's the coordinator for prek. >> On the marketing, there anything there? >> Miss uh Ortega was supposed to post it on the marquee sign as well. Our general announcement letter with many of these items will be going out middle of next week to and I was thinking about sending it to all box holders, but at least posting it at the post offices and in prominent locations uh including the ROOC call, but so that

063the general public will see that. >> And then I did see that Libro has all the information for like prek parents when they're going to start a schedule and but I didn't see anything for Gen. I don't know if they're the same. I don't know if they're different. It should be the same. Again, I'll I'll speak with Mr. Muffet to make sure and send all that information out. >> Okay. Thank you. >> So, I don't know. I missed it probably. Could you say the head coach was for the boys? >> The head that's the interview we have for tomorrow. >> We we'll be interviewing tomorrow morning. So, hopefully by the end of the day, we'll have uh have that place uh filled as well. >> Okay. Oh, I thought going to hire coaches at the

064end of last year so they would have had the summer to >> that did not happen. That was the goal, but didn't happen. >> So, this year, we planning to stick to that goal that way. There was a lot of camps that I saw that >> my my recommendation would be is um and I don't know why it's done this way, why every year the coaches need to uh reapply for the position. And I think if you hire a coach, I think that coach should go on on this uh it doesn't work out. But I think that coach should be rolled up for the next year so they can start with their summer camps and all that open gym. I don't understand why it's that >> I think in the past we had issues and

065that's why we asked for them to apply but we didn't mean to do it wait till the end of or the beginning of the school year because we were under the assumption Randy correct me if I'm wrong >> that once the season ended the coach could apply for the next season and that way they had the summer they had that time to prepare >> usually that's the way we and it was open and the this coach could reapply it was there or somebody else could have been an interview, but I don't know what happened. >> We had we had two applicants apply for the boys head basketball job and the the one that we're going to interview tomorrow, they he just applied a couple of days ago. >> So, you have two applicants. >> We

066have two applicants. And like I said, the one that uh they're interviewing tomorrow, he just applied a couple of days ago. >> I apologize, but I believe This is something we've discussed. Not sure why the district is gone satisfactory after season is over then I would recommend we just roll the coach position next year and leave it help decide who your assistants would be and also for the middle school level. >> So do we have evaluations for the coaches? Do we do evaluations on the coaches? >> I >> Yes, we we do have uh formal evaluations on the coaches. So, Mr. Moffett helped to assist with that and as the assistant athletic who was placed for Mr. Hawkins came in. So, wait for that. >> Thank you. Thank you, Miss Montoya like to formally introduce

067Miss Ana Mononttoya. We're very glad to have her on board. She jumped in on a contract basis uh for the end of the school year and then um as a contractor I should say and now she is officially an employee of the district effective July 1. And uh a lot of good positive changes already going on. So, I'll let her tell about herself a little bit and then maybe briefly discuss what's going on at the school. >> Good evening. Um, my name's Mononttoya and I put my report in your packet. I tried to make it as succinct as possible so it won't be so much reading. Um, so I started out as a volunteer parent, became teacher, and then elementary principal and then superintendent um, from Dulce School. So that's where I come to from.

068And so it's kind of good to be able to have that experience to be able to see um, what we can compare as far as following um, what a school in New Mexico looks like, a public school, especially a school that serves um, Native American students. And so if you want to read through the bullets of my introduction, um they're there. And I did my um career stuff and education things and then personal. Um I am now uh part-time living at the campus in Liebrook. I'm an RV camper. So I did talk about the fact that I just need water and sewer and then I'm good settled in and everything. So I I do drive down and I do live on the campus and so that just helps me um to be able to better

069serve the school. Um goals for the Liebrook Elementary Middle School is to keep the school in traditional NMPED status. If you um remember Mr. Hawkins had told you that he had Oh no, I'm sorry that was before, not in this meeting, but um he helped to pull them out of the one of the statuses um CSI. And so now they're traditional. And so my goal is to keep them there um and to improve the school climate obviously and public relations with the local community. And so you just heard from the chapter president that we're we're working hard together to do that and um to increase Navajo language use and cultural awareness. And so walking into the doors um the first day that Mr. Hawkins took me to all the classrooms. Um I noticed that there

070wasn't a lot of Navajo language and I'd probably ask permission to put up um Hispanic language because everywhere our students go if it's not a reservation or not Indian country then they're assume that they speak Spanish and myself included that it's assumed that I speak Spanish. So it's just good for us to give them that broader part of the world. Um and then to improve attendance along with math and English proficiency rates and to decrease the e student designation numbers. So this year what we decided was that we'll start from scratch and we'll do the um lus's the language usage surveys and then just um make this a base year to see how many e students we have and then go from there because I keep asking for an accurate number and I'm I'm not

071getting it. So um we'll do that start from scratch. The second page is um solutions from our meeting, our very first meeting at the chapter house and um Mr. Brian Moffett and I went and um just like uh our chapter president had stated a long list was given to us. A part of these were addressed by superintendent already and then I was able to address even in more detail some of the concerns that were on that list. And so um the bullets here uh tell you what was said at the meeting. So overall concerns with Liebrook oil and gas well emissions suggestions for some of the solutions. The open house will be August 4th and so we agreed to maybe have two because they asked for customer service days so that way the parents can

072come in and have a broad information um to to get lots of information. They can ask questions and stuff. So, we decided to have two per year. Um, possible online tutors. Um, and we were thinking to use interventions from I Stations and um that's going to be from Harvard and they're going to uh offer math, reading, and possibly science. Uh, student of the month, like a principal list student and so that'll be for academics, but we'll also do monthly incentives for attendance. And then um there was a suggestion for home transportation from games and what are we going to do when the buses get stuck and break down because of the roads out um where the students live that are library students and so um that that is something that we'll have to talk about

073um better. And the concern about student nutrition was addressed and so I've already been talking to our cafeteria person for the district about that. um and summer prep. So, all staff had a cleaning day or cleaning half week that we went ahead and um cleaned out as much as we can. We still need landscaping done and um I did put that we were fully staffed. We were, but we had we had a uh teacher um decline her offer this morning and so we already had one interview for that position and we're going to hopefully have at least one more um before the week is over so we can get that. That's our first and second grade teacher. Uh just so you know, we did get approval to combine our pre-K kinder class and so that

074still has five preK um spots open and then it'll go for second, third, fourth, fifth, sixth, seventh, and eighth. So that way we have five teachers that we need and then the um special education teacher and our um Navajo language teacher. So and finally um plans for improving climate. Um, I was hoping again put at least to put Navajo vocabulary around things in the building so that way the students can see them, especially the pre-K kiddos and they can start um looking at things phonetically in the Navajo language and then if with permission if I could do Hispanic language as well. Um, and then for me I I came here as an Apache language teacher and so I'm I'm asking the students, you know, how do you say and and we talk about that. So

075then I went and to them and I said um and then I said that means which would mean um how do you say that in Spanish? Buenos das. So so um just being able to teach them uh both and then um I do know that there are two students in the um in gyena that are Hickory Apache members. So um I can offer that. um updating bulletin boards to use for data and for school climate and then oh overcommunicating. So like you said the flyers are already out and and I said we we need to let parents know what the schedule is for the very first day so that way they know what to expect. And so I did that and I just gave one to our chapter president so she has a nice pretty

076uh multicolored copy for herself. Um, we'd like to install the pre-K playground and that's what we're looking at for funding. And we do have um the book the book vending machine um that students earn tokens for a free book and it's a academics and attendance incentive and so it doesn't work on like quarters or anything because the kids have already tried it from summer school and so they earn a token and you put the token in and then it tells you to select a book and it literally lets the book come out and it falls down on the bottom and they can take their book. So that's just something fun. It's got like LED lights and it talks to you and everything. So, um, and then the one place learn base one placebased learning project

077per semester for culturally relevant instruction. So, some of the examples are like the wildlife that I've seen when I'm walking out there. Um, the students can study goat heads and spiders and everything else that I've seen while I'm staying out there. Um, but also I'd like to figure out a way to um open up the ho the hog gun to be able to use it for instruction and then to figure out a shade for the outside area so we could have outside classroom and then they can use like they can study weather patterns, they can do um uh oil well studies, they can do um wildlife studies. There's just a whole nine yards of things that we can do out there that are placebased learning because the best place for a student to learn is

078the place that they're born in and where they live. And so that's basically my report and my introduction. And I did give you the master schedule and the staffing and um the duty schedules for the rest of the school year. Um and if you have any questions, I am open to questioning. >> Any questions? Welcome. Thank you. Excellent. Sanchez is up next. >> Uh so my board report I have uh we have an update on the Windstream and Liebrook. Um, Elite has been working with them on the back end to try to get things uh, set up and from what I understand, we have gotten some extra costs thrown at us and they came out of nowhere. So, I believe Mr. Kushman has a meeting tomorrow. >> My last REC meeting, uh, Mr. Casados, who's

079the president of our board, uh mentioned that Windstream is billing the recitially $1 million. Um uh the rec responsibility is 10% and that 10% is to our school district, which nobody seemed to know about $100,000. So we have a meeting tomorrow to say who approved this, where did this come from? Um Mr. Lundy uh and uh the superintendent from the other uh participating districts and I are meeting tomorrow morning to find out who signed what and who gave if any approval to Windstream. It's going on. We're told that there's more money from the legislature to cover this cost for fiber going in. Windstream from the very beginning has been acting like they just have a cart launch to come into our campus and that's I've not seen a single document showing that. >> Yeah, they

080they announced that they were uh doing work and it was approved by the state is for I believe it was connect New Mexico whenever Dr. Carol was here. Um and that's >> it goes way back. It goes back to the Richardson administration >> and that but the late one for Liebrook uh is whenever Dr. Carol was here they uh she g they asked her for permission to go into the Libro school and start setting up there. Um and they started work out there and Miss uh Bill Mundy has been working with them with elite trying to on the back end get things ready on that end. Um and then the gyena side of the we are having issues in our front office with the phone. It seems uh we actually figured out what the issue

081was. It was a switch has just burnt out. So we're getting a replacement switch so that the phone the phone will work. Um we have it temporarily connected so that there still could be phone calls going through so that there still is contact with parents if needed. And that's all I have for my report. I stand for any questions. >> Any questions? >> Thank you. >> Next on the agenda is maintenance update for Mr. Padilla. >> Everyone. Uh tonight for my maintenance report, we have the Gyana campus uh Leopard's Den uh boiler, water heater. Uh let's see, TLC came out uh to do the warranty work. Uh everything they fixed everything that was under warranty, but there's one last issue that's on our end, which is the transformer, which they originally told us about because

082it fried everything. So, we have to fix that in order to get that boiler up and running. That's the last thing left on that. Uh, but that will cost us uh right now they quoted me roughly $6,221 to fix that transformer. Uh, let's see. We have housing. We're working on getting the teacher housing ready for uh the new teachers that are coming in, placing the floor, painting. Um, let's see. Uh, the campus. We're still working on getting the campus ready for the new year. It's a little bit of challenge with all with all the fire people here, but we're still we'll get it. Um, also last week we went to Los Alamos. Uh, they donated some nice cafeteria tables for us for the little guys all the way up to high school. Um, those are

083really nice and they're worth quite a bit. So, that's a good uh good for the district. Uh, let's see what else we have. Uh, let's see. Library campus. We're still working on library campus getting it ready. It's also a little bit of challenge this year because we lost Thomas Yazi after 20 years. He resigned uh at the beginning of summer. So that put us in a rough spot. We haven't had nobody to replace him yet. I believe that position is posted as of right now, but no applicants. Um that's really all I have for my uh report tonight. I stand for any questions. I guess I don't know. All those chairs and old discs, whatever they piled over there, are they gone? >> All the all the outside uh desks and chairs are gone. Our

084guys removed the metal and scrapped it for money. >> Yeah. >> And that was one of our goals when I first got here is we had talked about just cleaning up the outside. >> Well, we had been asking for a few years to clean up. Jeremy and his crew got right on it and uh got it out of here. And I want to commend him for getting those tables as well. Those cafeteria tables are expensive. And when Los Alamos superintendent put out an announcement late one night, I immediately forwarded it. He went and got them the next day before another district snapped them up. And that's several thousand dollars worth of tables. So that was good. They're parked in the bus barn right now. And the boiler. Um we were just talking on the side.

085I think we're going to try to put in an insurance claim on the boiler. >> Okay. >> So, okay. >> So, then so that boiler for here, correct? >> So, uh there's two boilers. There is a boiler for summer and there's a boiler for winter. The winter >> In the gym. Yes. In this gym, there's two boilers. So, the summer boiler is the one that went down. But we can use the winter boiler, but then we'd have to isolate so it doesn't go to all the heaters and it will run the showers and all that. But it's I don't know why it's set up like that. >> Then we're not being able to provide these guys. >> Actually, some of the showers were working with the system, but it would have heated the whole building

086is my understanding. Uh and the Forest Service actually said, "We don't want your showers this summer. They've got their own equipment. They just wanted the use of the building space was the main thing. So, and actually again part of my report but forest service is very happy with the service they've been getting. So, okay. >> So, we do have water in the building. >> Yes, ma'am. >> Okay. I just thought >> in spite of that >> forest fire started uh because they drew down the tank too far and then once it filled it's not been a problem and they chose to keep the sign up there. They said it'll keep your bathrooms cleaner if our guys aren't using them. So they just kept the sign up >> and running by the time school starts or

087>> That is our intent. Yes. if there's an emergency that the fire again blows up or whatever, we'll have to cross that bridge when we get to it. They originally had planned to clean up yesterday and then Friday I got the call that uh the wind had changed and uh there's a lot of you know discussion in the community about that. But the report we got is the fire blew up and they had to bring in 80 to 90 more personnel which you see out and about seems like more like 500 but Any more questions? >> Thank you. Thank you. Moving on. Finance committee. M Dice. >> Okay. Last night, um we had our finance committee meeting. Of course, Sandy wasn't able to attend, but Lucy did and Mr. Kushman did with along with um

088Tammy who works with me. Um, I think we had a good meeting and I'll defer to Lucy to um any questions or updates or recommendations for um approval of the documents. >> I think it was mostly discussion. >> Mostly discussion, but it did go well. Um, they answered a lot of my questions. Sometimes I think they're silly questions, but they answer my questions anyway. But um hopefully by next month's meeting all these numbers will make a little more sense. Yeah. >> Will be less numbers hopefully, >> right? >> And I'll stand for any questions you got if you had any opportunity other board members to review the documents. Have any questions? >> Questions. >> Okay. Moving on to letter F superintendent report. Mr. Kushman. >> Yes. Several items. Uh the personnel report. As you heard,

089we thought we had the teacher positions and EA positions filled twice now. Uh we've had two individuals that have withdrawn uh their offers of employment. We had filled one right away and we were happy about that and then the second one just this morning to Miss Monoya. Um we did interview one candidate who is strong academically. Uh we are doing background checks and then the other candidate uh we actually I think have two other candidates that we're hoping to set up while we're in Albuquerque and and interview via Zoom. I'll keep you posted. As far as the custodial position at Livebrook, uh there are two substitutes uh that have applied. So I think we'll be able to start the year with them, but the problem there is training. And so, uh, Jeremy and our group,

090we met briefly today to discuss how to transition into the beginning of the school year. Uh, so Liebrook will be clean and ready to go. Um, let's see. Um, transportation, the bus route from Liebrook to the main campus. I had uh the principal in their offices call the parents that we thought were interested in having their kids come over to the main campus. and we've had five confirmations plus another three or four problems that will start the year. And I think uh we're still working on calling some of the parents who may have had students that left Brook school a year or two or three ago to see if they want to bring their kids as well. >> Um so on that uh there's only five kids. Are you going to use a Suburban for

091that route? >> We cannot use a Suburban for that route. So, we're going to try to use a smaller bus. Uh, we have talked to the state, the public school transportation, and we're going to just follow their guidelines for now. Um, I was actually the one that wrote the suburban language for the legislature several years ago because of another rural district. And when the peed got a hold of it, they uh changed the whole regulation to mean you had to have a stop sign and all the lights and all that. So, it's not coste effective in our case. Um, so we'll do what they're going to fund based on mileage and all the usual rates on the bus. So, we'll follow those guidelines. Um, there are is some swapping of buses going on right now.

092We we do have our new um what's they call handicap bus with the lift is supposed to be delivered in the next week or two, I believe. Um, and we were told that it's highly likely that the Fed will take that bus to another district unless we have riders that have it in their IEP that they have to ride that bus, but they have not given us formal notice as yet. So, we'll keep you posted on that one. Um, let's see. Um, you've already heard from grounds and maintenance. We are charging the Forest Service. Uh we had one rate in place that was probably lower than it should be but more than last year and uh charging for the water usage when the fire blew up. First thing I just said, how much? We uh

093tripled the rate for the daily rate for the rent of the facilities and tripled the water rate as well affected last Saturday. So they've actually been fairly generous as far as making that part easy. And then the contract, they're they always do a good job of coming in, cleaning up, and making sure that anything that was broken is repaired and so on. And uh uh we have high hopes that they'll be out of here next week. Plenty of time to get us going for the beginning of the year. Um see, there's no out ofstate travel, but the three of us administrators will be at the MEL conference uh this evening. After this, I'd like permission before executive session for the two PR principles to leave and get down to Albuquerque and I'll head out later.

094Uh it's actually been doing the conference from the office here instead of going back and forth until tomorrow morning. And then um uh there will be staff travel that you already approved the staff training that we're doing in Albuquerque and I need to know if any of you would like to attend any or all of that, but uh that letter will be going out to staff. um no later than Thursday. Uh we've got the speakers set up for um uh that Monday afternoon. We're going to start at 1 one o'clock on the 28th at the Sheridan Uptown. Uh the Secretary of Education is not able to attend, but one of her her chief deputy, Greg Frostad, is going to come and speak to our her staff along with other departments, uh Stan Rounds. And then

095we have some other we have two keynote speakers in the afternoon. We have a fun activity which I'm not going to announce publicly. They have to wait and see uh for the whole staff on Monday night. Um and it will be fun. We have uh we made a list in the administration office of all of our vendors and we've been calling and asking them to pay for this thing. So we've had several of them uh reach out back to us uh and be quite generous and they're paying for the fun activities and um the extra meals. So that's all covered through our vendors and we said we like TLC has not responded yet but they will because we're going to say we've been spending a lot of money but our attorneys for instance uh even

096our special education uh contractor Becky uh was very generous. So uh we'll acknowledge them by name at a later date. Okay. Um and then Tuesday and Wednesday the uh people from Capturing Kids Hearts will be here. That'll be a long-term program for the district that is in daily use. It builds camaraderie both between teacher and students and staff, but also the communities. It's a way we interact with our communities. And uh many districts in New Mexico are using this. It's a nationwide deal, a little bit like character counts, but much better. And uh we had money coming from professional development that we would have lost in several of our grants that we were able to get most of this cost funneled into those monies we would have lost uh this summer at the end of

097the fiscal year. So that's good. Uh Jeremy and I are uh still working on the mobile home issue. We got some updates that you and I are discussing and trying to get our first two or three mobile homes ordered. Um, however, right, it's not an emergency to get those in place, but we're trying to push on that. But I'm also holding that chunk of money you approved for match that what we talked about with the bonding money. We're trying to get extra money from the state, the prek playgrounds. We have funding uh that Darice went through and managed to find money again through grants and other programs, titles uh and the prek program at the state level, uh Mr. Moffett got a hold of them and said since we didn't spend as much on the

098teacher positions, can we use any of that toward building the playgrounds? And they did approve $5,000 from each campus. So that was 5,000 off. Those those are uh very expensive. The cost of assembling those. You have to use certified companies that are certified in that type of equipment. Something that should cost what five grand costs close to 30. But uh we've instructed Mr. Moffett to work with Jeremy and CES and get a contractor at LIbrook immediately, which he's doing right now. So that you'll see construction start there very soon on that project. and then followed by the the play the second playground here. The third one I'm not as concerned about because we still have the one across the parking lot and they will not let us use that equipment and move it. Okay, so

099um your tax dollars at work. Um you've already heard about the clinic. Uh the plan on the bus route again for Liebrook is that the bus will leave our campus again approved by uh PED transportation and our employees that work at Liebrook will have the opportunity to ride that bus to that campus uh be there early uh pick up the kids that are going to ride the bus. They'll arrive here a little bit later than the start of the school day, but we've built into the first period schedule at the high school. An extra 10 minutes or 15 10 minutes at the beginning of the day to make that a home room period. So that's when announcements, those things will be put out. So the kids are missing less class time. And with Mr. Mammoth,

100our counselor's help, uh we've adjusted some credit classes and that sort of thing. And we're going to make this thing work. So hopefully we can honor the parents wishes and get those kids to stay in our district experiment here. Uh let's see again we have uh we're going to be discussing the board and I'll be discussing some employee recognitions. So, I was hesitant earlier, but about a couple of people that have left the district either through retirement or resignation after many years and then our recognize our new employees, but we're going to plan to do that uh at the main openhouse slashregistration night on August 4th. That's an evening event. Uh talk about that schedule now. So, uh the elementary schools are going to start a little bit different traditional schedule on this campus. They'll

101start on Tuesday morning, the 5th of August. That'll be the first day for elementary school. Uh but the August 4th is the first day for secondary. And so on August 4th, uh starting at approximate, we haven't set the final time. That's what we have to get in the letter by Thursday, but uh probably at 3:00 in the afternoon, we will have um a series of events going on. We're going to have meetings in this room, in the gymnasium, uh, and several classrooms. And we're going to run through a an abbreviated schedule, 6 through 12 schedule at least twice and maybe three times. So, for instance, if you have a child that's a seventh grader, you would uh walk with your child to each of their classes in that abbreviated schedule. spend about five to teacher

102bell rings go to the next class and the teachers in those classes will address the parent as a whole for that class period and talk about what their expectations are for the year. Um, and then in between those shortened schedules, we'll also have meetings for athletics registration, your phone numbers are up to date, immunization, all those general beginning of the year forms through a a series of meetings and the parents are going to be bribed to be here. We're going to be giving out raffle tickets and at the end of the night um they can put in if they get one at each class they'll now have seven raffle tickets to put in. If they go to the athletics activities meeting they'll get another one and so on. And we're going to have some neat

103prizes there to give away at the end of the night uh with those tickets. So, we're also going to offer hot dogs, maybe hamburgers at a very low cost, probably quarter hot dogs or 50 cent hot dogs and drinks so families can feed their family in the cafeteria on those new tables. Okay, so that's the plan on that Monday night. It'll go from about 3:00 in the afternoon until 8:00 in the evening. That's on Monday. And then we'll start with our regular school schedule the next morning. That counts as a regular school day of attendance per the peed regulations. So the buses will be running or will parents have to >> We probably are not going to run the buses, but we were still going to discuss that. If we think they need to run,

104we'll run them. We are going to have the bus drivers here at the evening to talk about their rules on their bus and what time to expect. So you could go to the bus driver and say, "What time will you be at my house?" That kind of thing. Okay. And >> if more than one kid, >> so that's why we're running through the schedule at least two or three times. Okay. An abbreviated schedule. That's exactly that. and also recognizing that not everybody can be there at three in the afternoon. So that's why we'll go until 8. So we'll make sure that we'll have the first run through probably about 3:30 after we do a general assembly where I'll talk about changes in the handbook, any changes in general. Um that's that are going on. We're

105going to keep it short and fun and make it a fun even. on the buses. I've seen um where the students aren't aren't there to get picked up and the bus drivers waiting there for them to come. So, do they have a time limit? >> Yes, they do. And it's been too long in this district, I'll tell you that. So, you don't teach kids a lesson about missing the bus or families if you keep waiting and waiting and waiting. So, they will need to be on time and uh that'll be part of the driver training that we're doing down in Albuquerque as well. So, okay. For the drivers that are there, the others will be trained up here. What was that? >> Li Brook's schedule for August 4th is on the Facebook page so you

106guys can see it. >> Yeah. So, the Lbrook and uh the secondary, you're on August 4th as well, but are you doing the whole school or we had talked about changing? Okay. So, they're doing the whole school at Liebrook and then uh the parents that have kids coming over here for secondary will have plenty of time to get over here. Okay. >> Elementary is that how? >> No, the elementary uh is easier. So, the first part of the elementary day, most parents like to bring their kids and and uh they can still ask questions. The elementary teachers will be here in the evening, but we're not going to run through the elementary schedule. So, I apologize. It's students aren't required to be here for that on the elementary side. So, if you have a babysitter

107or whatever, that's fine. Uh but the parents can still meet with the teacher on Monday the 4th. Um let's see, mentioned the Forest Service transformer of the tables clinic. Okay. Um the open house and the report card issue. I was aware that report cards hadn't gone out yet, but uh we'll address that issue immediately. So, um they should have been out and it's a little later coming up on the agenda for the handbook presentation. So, I'll talk about that when we get to it. Um any questions? >> It's been a busy summer. >> We've answered them all. >> Okay. >> Just one thing. So, I've asked this like every year, but we see names of employees on paper, but we know we don't have a face that goes with it most of the time. So,

108I would ask that at one board meeting, all the employees come in and say what they do, what they >> Every one of them has been informed that they're required to come to one of the first two board meetings in their contract and and introduce themselves and do just that. Uh and that goes just like policy I implemented with travel that anytime a group of kids travel or employees to professional development they need to come to the next board meeting and give you at least a brief description of what they did but you will meet all the new employees. Okay. >> Okay. So moving on, audit committee update just we had one uh audit committee meeting the entrance meeting and we met with Mr. Manning. Um, Antonet was there and Sandy was on at the

109committee meeting and if you want to report there was just I think it was just mainly uh going over >> you you stated right that in September they're coming back or something. >> There's something in September correct to finish up the the audit and we will have an exit meeting and then they'll present the audit to the board um in January probably when they get it back from the state auditor. >> Okay. Thank you. Moving on to policies, updates, and discussions. The staff handbook. >> I'll hit this one and maybe with some help from the two principles, but I want to assure the public there are no major changes with the exception of the cell phone policy. Okay. we are hoping to uh implement just based on our past discussions after the legislature approved the

110there's a lot of discussion on what they actually approve but uh no cell phones in schools 101 15 years ago everybody said students have to have cell phones for their safety in the schools that argument has been uh dispelled in many many many studies that do not need cell phones in fact having cell phones on in student possession is more dangerous uh to school safety because when an event happens, people tend to panic. Parents rush in, even employees rush in. Umam, perfect example is what happened to my wife and me when we were in St. Louis 3 weeks ago. Yes, we do have a new grandbaby. Thank you. If you want to see pictures, I'll show them gladly. Um we were in a Walmart in St. Louis in a good neighborhood and finished up our

111shopping and we were standing in the produce section and all of a sudden people started screaming. saw 20 employees chasing one person out the door. We thought, "Is that a shoplifter?" Oh, wait. They don't chase shoplifterss. And then all of a sudden, someone says, "Gun. He's got a gun. He's got a gun." And I mean, the whole place is flooding out. Well, my wife, I'll give it up. She said, "Can we go pay for our stuff and then go leave?" And no, we were leaving. And uh we walked at a rapid rate out while people were flooding out. But it's a perfect example. People were being trampled, shoved in the walls and and uh uh I was back in the same Walmart a couple days later or the next day actually and nobody seemed to

112really know what happened. It was just that word of mouth travels so fast and it creates panic. So I'm going to recommend um as you look through this u there are changes. Some of this looks different, but I'm asking when we go to the approval uh that you allow us to continue to make some changes. Most of them are grammatical uh changes. We did go I got with our attorney uh Laura Castile this afternoon or this morning actually to double check our Title N policy because Title Nine, as you've heard in the news and uh at schoolboard meetings, uh has changed. All it did was the 2020 policy that you had in place changed in 2024 and this year it went back to the 2020 policy. Okay. So eliminated some of the uh basically bureaucratic

113stuff out of title 9. Um and in our case our wording is right in this hand according to Laura. Uh so that's the same. If you flip through, uh, we haven't had time to provide you with an electronic copy, but I think it's on what would be page 18. Um, this is one change that I would like to recommend to you. Um, it says in the yellow, athletic practice and student activity rehearsals shall not be conducted on Sundays. that was already in place and or the and I wanted to add andor the day before or after Christmas, Thanksgiving or Easter Sunday, Good Friday weekend. I have a personal philosophy that kids need a break. Families need travel time and downtime. And if we block this out, it's not a question going forward and coaches preference.

114We all know coaches tend to say, "I've got a tournament coming up and got to practice." Well, that's fine over the Christmas or winter break in general, but I would like to make it uh blackout time the day before, the day of, and the day after holidays of major holidays, not like Labor Day and so on. Okay. >> With your Okay. So, I'm asking for that change. >> Um and then scheduling of any Sunday activities involving students, staff, or facilities shall be held to a minimum and shall require the approval of the superintendent. Okay. So if there is something for some reason like um would be an example like BPA is flying out on Sunday afternoon and they want to do a final practice before they get in the suburban. That might be an exception

115but as a general rule we would like to eliminate that and give families that day off and a break. Okay. Um I think in our discussions we think the NMAA ought to enforce a twoe blackout at Christmas but it'll never happen. basketball brings in too much money. Um, okay. And then there's just ex you could go through here and we could compare, but again, we did not change any of the structure of the actual rules or regulations, uh, except the ones I'm mentioning. Uh, we did take out redundant language, tried to clean it up some. When you get to page 27, discipline policy, any updates uh, to district policy will be enforced. um that that basically is something that's been in there already. Means that if you as a school board decide to change some

116policy that it will be added to this. Uh in the red down there at the bottom, this is these are items that we are looking at restructuring all of these pages, keeping the content the same. But if you look at the uh loosely flyer that was in your packet, this is a discipline matrix alternate example. We would like to take all that is in red, simplify it into the matrix and it makes it a lot easier. So if you change principles midy year or teachers or a parent comes in mid year or whatever, it's a lot easier to look on the matrix at the different levels instead of trying to weed through these pages of the handbook. And so I'm asking your permission to um put it in matrix form, but keeping the essential consequences

117and such that you have approved in past years in place. Uh we go on to dress code. We had some discussion about hats in the building uh for both staff and students and uh turns out you already had a policy of no hats in the buildings and it just has not been enforced but it will be this year. Okay, unless you should choose to change that. So believe the staff should set the example for students. It's also a great fundraiser. So like student council wants to do a fundraiser and they say they go to the principal and say Mr. caucus at the high school. We need money for such and such. Uh, can we sell tickets to students to be able allowed to wear their hats one day at school? So, a student may pay

118two bucks or five bucks and get a pass to wear their hat in the building for the day. And, uh, that's a fundraiser. You do it once in a while kind of thing. >> Not every day. >> Yeah. Not every day. And it's just it goes back to the general tone and respect and and showing uh that and uh it also eliminates all the logos and questionable things that people put on hats and so on. So again, it was already in place so we don't need to ask for a change there. Just want you to be aware of that. Um, we did see on page 40, uh, under plagiarism, this policy is essentially a few years old and there's nothing in here about AI and we are going to get wording at the MSEL conference

119about what is should be in place in a district to protect us on plagiarism and so on using AI. So, with your permission, I'm going to ask you in a few minutes to approve this with allowing me to have the discretion to put in the appropriate AI uh policy and consequences. Consequences would be would be in line with the current plagiarism uh policy, but fit the language that the lawyers recommend. >> So, the the cell phones, >> we're getting to that. >> Yeah. to uh the teachers and the staff or just the students or both. >> Well, again, you all can make a decision on that. Uh I have a recommendation that we the prof as a professional, you wouldn't use should never use a cell phone in class unless it's an emergency. If it's

120a a teacher's prep time or lunchtime, they want to make calls and so on. But we do have a problem and and it's not just here. So I'm not trying to pick on any individual, but we are a society that are addicted to our phones and that includes me, okay? And we need to say if your phones are out, it's a reprimand. >> Well, in the past, uh, it's been reported to the board that they do Facebook during school hours when they're supposed to be teaching, whatever. So, it's like, >> well, and I'll be really blunt about it with the turnover of principles and so on and superintendent. I think there's, and I've had it said to me, people think they can just do whatever. They just got to wait out the next one. And

121we're going to change that culture. And that's part of what we're doing at Capturing Kids Hearts is talking about professionalism and and just all of us and reminding each other. Uh, we're not going to be uh policing per se for that, but we are aware. And if one of you hears or the public hears, I'm going to welcome them. And I'll mention this at our open house. Please just tell us. If you see us doing something you don't think is in line or a good example, we need to know. I need to know. We'll discuss it. We'll we'll be keeping our eyes and ears open. I know Mr. Hawkins has addressed that with a couple of employees even toward the end of the school year. And uh you'll see some faces that aren't returning frankly

122uh because people may not like the fact that we're trying to step up the game and and hold ourselves responsible. >> Well, it'll benefit the students also in communicating because now they can communicate instead of texting to each other. They can actually talk to each other. >> Yeah. >> Right. >> So, are we the cell phones? Do we have anything that's kids are going to turn their phones in or we're just giving them the >> I trust you? No, we would you trust a teenager? I raised four of them. Uh, you have a question out here. >> Could you speak in the mic so the people online could hear? State your name, please. >> I just I just kind of have an observation. Um, not only it it you know it involves everybody. Um, I

123would like to have you all like teachers, staff, um, maybe do um, sexual harassment class. The reason being for that is I've had a couple messages from different people and I think having that since you guys are all talking about policies and making sure the kids fall in line, it also should extend to the teachers and the staff and administration. Um, we go through it every year at our level. Um, I've been to three you know, it's just something that I think that needs to be done because like you said on social media, there's a bunch of stuff that's going on. >> So, if I may, uh, sexual harassment and anti-bullying training are done by law with staff annually. >> Okay. Good. >> All staff. >> Okay. Or, uh, it's every other year, I believe,

124to sign off. Sexual harassment is done every year and then other trainings are required to do every year. We are part of our inservice that we're doing is reminding of the code of ethics. Yeah. And those and again being able to police ourselves and hopefully do a better job and not have the turnover that the district's experienced in the past. >> So I think you're going to see some good changes. >> Good. >> And hopefully a lot of that and we welcome feedback. >> Yes. Thank you. >> Okay. So thank you. >> Um and again that is required by state statute for all staff public school staff. So, we will be doing that. And um and by the way, all of our new employees, I don't care if they have 20 years experience or a

125new teacher or new EA, whatever, they we did add one additional day to their contracts to come in uh the week before our in fact, it's this coming Thursday to fill out all beginning of the year paperwork, do any extra certifications and so on online. So, we're not taking that away from the staff as a whole. and that's just part of their standard salary, not an additional payday. So, um, back to the cell phone policy, Sean has been researching for me and for us, um, the cost of different cabinets. it. The cabinets we plan to have in place uh look like the old post office boxes where we're going to have cabinets in the main hallway or in a classroom set aside that are monitored but they will either the first ones I got were

126keyed ones and then you found some other less are about the same cost. They have a combination lock. Every student will have their own personal box. And if you approve the policy that we're recommending, first thing in the morning as they're coming in, going to the cafeteria or to class, depending on their schedule, phone goes in the box. It's locked until lunchtime. They can have it out at lunchtime. At the end of the lunch period, it goes back into their assigned box with the combination. >> Well, it'll be in the hall. It's a locked box. It's a lock box that they have the combination to and the school has a combination to. >> Well, what I'm saying is how are you going to know that I put my phone in there? >> I won't. Except

127if your phone is out in class, there's a list of consequences to having electronic devices and we're going to take it serious. We're also discussing and we need to get some parental feedback hopefully at the open house about twice a month Friday school for both uh consequence to certain violations. But we are starting lunch detention for the secondary a monitored lunch detention. If a child gets three tardies combined any classes uh they go to lunch detention one time and that means no extra privileges. It's basically they get a new uh an approved sack lunch from the cafeteria that the person monitoring picks up ahead of time as a list >> what uh can someone read that? Will the no cell phone phone policy will the school be communicating with parents about events? >> About events.

128Yes. But that has nothing to do with the cell phone policy that I know of. >> This is just during school hours, right? >> Uh >> oh, we're trying to implement >> about the cell phone policy. Students will be informed. This will be part of our announcements at the beginning of the year and it's been in the news for three months now. So, uh, the general news statewide, most schools are going to this same policy. Um, we had a lot of discussion about whether it was from beginning of the day to the end of the day and decided that we'll let them have their phones at lunchtime, uh, while they're in the cafeteria or whatever and then put them back. And we'll have to see how that works. It could be a loss of that

129privilege. You know, it's up to you all to approve the policy you want. If you decide tonight, no lunchtime, that would be it. but that we did have student input. Uh we've had one student in particular joining our committee um as we've gone through the policies and she's been pretty vocal about uh and a good representative for the high school student body and I've talked to other students. Uh nobody's really bing they know it's coming. So >> it's happening in other states because at the national conference other states told the same thing that they're doing away with >> right. So, it's a >> and so uh and there's always exceptions to rules. So, if a teacher, the math teacher for instance, says, "We're going to be doing a certain formula in class. Your computers aren't

130the best way to do that." I'd like them to have their cell phones for this class. The teacher needs to say, "Go down, get your cell phone, and or bring it to class and communicate that with the principles at the building and so on and use it for that class period, put it back in." Um, but we're going to monitor this. And back to your question about staff, it's again setting the example and we take that serious. So hopefully if staff are abusing this, it'll happen and we're going to try to gently remind people. But uh, in the case of staff, staff is is trained on how to respond in emergencies. Uh, but we had an perfect example here where even though staff has been trained, we had the helicopter in for Lifelight and we

131had a lot of liloos out there that should have been in monitoring kids. And so we had a meeting, reminded staff, yes, we're all we're all concerned. We're all uh interested in what's going on, but you need to focus on your responsibility. And so it those are just constant reminders to all of us. So, um, again, this and then the the end of the day before the bus students go down the hall, they can get their cell phone back on their way out at the end of the school day or if they're leaving early for an athletic event, obviously kids take their cell phones on athletic events, so they get them. And would you mind reading that to me? >> The reason I asked >> I can't hear you. I'm sorry. The reason I asked

132this uh because the communication from school to parents needs extreme improvement and I had to rely on my children to let me know of events going on at this school via text message. >> Okay. So again, those are those will be uh hopefully the monthly newsletters and uh again posted on the internet on our web page. So you can check the web page and then we need to if you're not if you know you're not getting announcements, we need to have you call the offices and make sure we have the latest phone number. Sean already addressed that we did find a switch that was a problem on the phone system that may have been part of the problem going out on the uh roocalls, but we just need people to tell us when they're not

133working and we're going to do our best to improve communication. We've also made some changes on the sign policy and uh we're going to all I can say is we're hoping to do better. Okay, that's our hope and our plan on communication. So, we'll try to get these notices posted at the post offices and in public locations, maybe even the local churches and so on. Yes, ma'am. >> The phone policy. There's also I think I highlighted an alternative um wording. I guess it was more succinct. So, um that was cut pasted into there um underneath the what was originally there because the original one said from sunrise to sunset. So, I put on the second one it says from 8 to 4 during school hours and so on and so forth. it. If so, if

134we catch students with uh the phones, we would confiscate them. And there's a process for that. I've learned over the years, you don't try to turn off a student's phone. You say, "Would you please turn it off, you label it immediately." I like to put them in a ziploc bag and staple or tape it and uh wait for parent to pick it up or communicate with the parent. We're sending this home, but this is a problem and we'll follow the discipline matrix. So, Um, but basically, uh, the idea isn't to say, "Gotcha." The idea is to retrain our our students and look out for their safety and get rid of the distraction during class time and all time and so on and prevent some of that social media garbage that goes out throughout the day.

135So, I don't know if you have any more questions about any of this. When we get to the approval, I'll put it in the right words. Okay. Okay, moving on to discussion and action items. Number one, JMSD financial plan general obligation bond discussions RBC capital market we're going to table that to later >> that would be I think that's what our recommendation is going to be. If we can't schedule a special meeting before the next board meeting then we will definitely need to do something by the next board meeting for sure. So, yes, we'll table it. But, uh, uh, if we want to do a brief, uh, special meeting just via Zoom, we could do that. If it's announced, that'd be at your preference. >> Yeah, I probably get a special meeting. >> That way,

136we can have more discussion about particulars. >> Okay. >> Whatever works. and you'll have a chance and you'll as a board will have a chance to then visit with your constituents too and get some feedback from them and bring that to the meeting as well. So open up a lot of the discussion too. >> Okay. So that have a motion for table done. I move to table number one, the JMSD financial plan general obligation bond discussion for a special board meeting. I >> have a motion second by Miss Lucy. All in favor? >> Motion carries. Number two, staff handbook, student handbook, and athletic activity handbook. Mr. >> Okay. So I am recommending approval of all three of these uh with the permission for my approval and discretion to uh continue to change the wording, update

137the wording, not make any other major changes except for the uh cell phone policy that I'd like your wording on that what you want to see on that for all three of these handbooks. So have a move >> motion by Miss Sante. >> I second. >> Second by Miss Lucy. All in favor? I >> Hey, just quick question on the cell phone policy. Are you okay with the uh giving them back at lunchtime and and bringing them back? >> We can try it. >> Okay. And our policy just for those in the public that are online that may be interested, we can always change these throughout the school year as we see a need to do that. Okay. So, all right. Thank you. >> Okay, moving on to number three. Approval of 1,700 FFA stipen

138for a teacher fiscal year 25 and 26. Mr. Kushman, do you have anything on that or uh we had discussed we have a new a teacher? Um, Mr. O, hang on a second. Let me get down to that. We had discussion about uh some school districts pay quite a bit extra to their a teachers to work all summer and so on. decided that this would be an appropriate stipen is this is a half-time teaching position. The other half he's doing other obligations uh but to uh pay him basically uh as an assistant coach if you will for the events and then next year consider a larger stipen if the program is successful. >> You have do you have a motion? >> I motion. >> Motion by Miss Lucy. >> I second. >> Second by Miss

139Anton. All in favor. >> Motion carries. Moving on to number four, approval of professional development contracts over $5,000. >> This would be this other >> No, that was you do your mic. Our discussion of this was to um be able to approve any contracts over 5,000. I know it's in the board policy that anything has to come to the board over $5,000 and um we're hoping to u maybe get that increased. Is that correct, Mr. Kushner? That's what we had discussed the finance committee meeting >> to to um anything that even purchases that are 20 less than $20,000 now have to have three written quotes and most districts have gone to now your policy is five and 10,000 but now we were requesting that that you comp that we increase that um under policy to

140allow for written quotes for anything above $20,000 >> above or below. >> Above. >> Right now it's $10,000 and above. >> So you want to go three quotes >> Over 20,000 >> up to the 50,000. >> Correct. >> And over 50,000 you either go out to bid or propose. Well, >> have to bid RFB or CES. We just need to raise you can't sneeze for5 or $10,000. And so, um, >> and the state that raised it a few years ago. So, um, we're just bringing that in to see if that's something that the board might be and we can u bringing the policy back. this district tra and we discussed this yesterday because of the event the major event that happened here in the finances many years ago has probably been um overly cautious in

141many areas these protections are in place and per peed and the finance rules and the auditors they're all monitoring the things that got you know that embezzlement in the past allowed to happen uh so there are many uh safeguards in place anyway, but there's a need to increase this to 20,000. My recommendation is to go up to $20,000. I know Lucy had a good question last night at the meeting too about is there still approval systems in place that would you safety gates in place and we do have three people that you know we have the person that enters it has the principal approve it or their supervisor then it goes to Tamara who's the official u procurement officer for the district now and she looks to make sure that everything's in compliance with the

142statute and then Mr. Kushman has the last approval. So if he thinks that there's a better price, he can always ask. You know, I think you can do better than that. >> Or I re I've rejected a few things even under 5,000. I not approved things. And we have a new saying in the admin office. Just because it's good doesn't mean we need it. >> Yeah. And that was my question was is there a still a a balance? Are we able to um the checks and balances? So question it was answered that yes. So I would recommend I would motion >> motion. >> Yes. >> So I have a motion from Lucy to approve. >> Second by Miss. All in favor? >> I. >> Motion carries. >> Thank you. >> Moving on to adjusting journal

143entries from number 652 to 759. >> Yes. >> I recommend you approve as presented. >> I so move. Motion by Miss Antonet. >> I second. >> Second by Miss Lucy. All in favor? >> I. >> Motion carries. >> Let's Is this the journal entry? No. >> Budget journal entry. >> Yeah. Budget journal entries from number 77 to number 87. Motion. >> I motion. >> Motion by Miss Lucy. >> Second by Miss Antinet. All in favor? >> I. >> Motion passes. Moving on to discussion and approval of bars number 05602425-0097 to do we have to do it separately or do we take them all? >> You can hear them all together. >> Okay. To 056-0000-2425-0100 have a motion. >> Motion by Miss Santa. >> I second. >> Second by Musi. All in favor? >> I. >>

144Motion passes. Moving on, executive session. Mr. Fishman. >> Yes, sir. I recommend that we go into executive session to discuss personnel with personally identifiable information and potential potential andor pending litigation. And you want to read the >> Okay. Executive session notice is hereby given so that the Hemis Mountain Public Schools Board of Education will meet in executive session pursuant to section 10-15-1H2 of the New Mexico Open Meetings Act, limited personnel matters, discuss personnel with personally identical identifiable information and potential pending litigation. Uh Lucy, how do you vote? >> Yes. >> Randy, >> Yes. For me. >> Okay. And Mr. President, I'd like to have Mr. Hawkins, Miss Mononttoya be released to go to uh Albuquerque. Okay. The time is 10:18. The board will go >> Oh, 8:18. >> I was like 10. >> I'm out

145of here. 8:18. Board will go into executive session. 12. >> There we go. >> Okay, we're back in session. The time is 9:12. And could you read the >> executive session notice is hereby given so that the Hemisan public schools of education will meet in executive session pursuant to section 10-15-1H2 of the New Mexico Open Meetings Act limited personnel matters should discuss personnel with personal personally identifiable information and potential pending litigation. Lucy, how do you vote? >> Randy, >> yes. >> And yes for me. Okay, moving on to announcements. Next regular board meeting, Tuesday, August 12th at 6 PM here at the Hemis Mountain School Broom. Unless Are you going to have a special meeting? >> Unless we call a special meeting that we can make sure everybody's there. So, okay, we'll announce that as

146appropriate. >> Okay. So, with that adjournment, we have a motion. Motion by by Lucy, second by Antonet. Good night. >> Meeting a journey. >> Good night.