001[Music] I'd like to call the January 28th school board meeting to order and we will start with the flag slew and I'd like to ask every to take a moment of silence in support for the Roman and Sylva families who have both had some recent tragedies and we'd certainly would like to support those families so trustee Varner all right thank you first item on the our second item on the agenda the adoption of the agenda we have a motion in a second any discussion public comment seeing none all in favor aye any post motion passes next up we have mr. Stokes and the superintendent's report thank you president Walker members of the board staff and audience welcome we're happy to have such a lively group here tonight lots of great energy in the room we'd
002like to begin by inviting mrs. Anne Britt who is our leadership adviser at Carson High School to come forward and she has with her some of the royalty from our recent Winterfest activity good evening thank you for having us tonight I have some of our Winterfest royal court here tonight first off I have my freshman king and queen here I'll let them introduce themselves and talk to you a little bit about their favorite part of Winterfest Parker story and my favorite part about Winterfest was the dress-up days the week before my name is to me that and my favorite part about Winter Fest was probably the nighttime activities and the Winter Fest game so this is our freshman loyalty so I'll call up the next two and some of our candidates or royalty are not
003here several of them on basketball games tonight playing Douglass high school so we're showing them on and a couple had to work tonight so you guys come on up I've got Trevor here he is a junior class and I'm a king and I let him introduce himself a little bit my name is Trevor Castillo and I think my favorite part about the Winterfest was the spirit week and all the dress-up days and fun nighttime events I'm Lauren Hawkins was the queen for the junior class and she had to work tonight I'm Katie Farnsworth I miss playing basketball and she is our sophomore Queen and Dylan D'Amico is our sophomore King and then we have here hi I'm Gabby Avena and I'm the Winterfest queen senior year I think my favorite part about Winterfest week was
004the nighttime activities it was really awesome to bond with people that I probably wouldn't have bonded with before and the assembly was really cool it was cool to see the schools and the students from a different point of view and Nathan Smithers was our home our nerf ice king and he is playing basketball tonight so thank you for having us mr. bread so I'll just say thank you for overseeing the leadership and for all of you congratulations and thanks for representing our schools so well thank you president Walker members of the board that's my report this evening thank you short and sweet mr. Stokes maybe we will be a trustee Wilkie's record after all next up we have board reports and we will start with this is for information only we'll start with Sarah Wiggins
005with Carson High School hi everybody so I'm Sarah Wiggins and currently at Carson high school we just finished up Winter Fest as you guys just heard and soon we are going again going to begin to plan prom and the father-daughter dance and we're gonna get into those committees tomorrow so currently at Carson High we're also going through winter sports as we just heard there's also boys and girls basketball ski and wrestling and so the next ski race is actually tomorrow at heavenly same with the next boys wrestling match which is tomorrow at Douglass which is a JV is gonna be at 6:00 then the varsity is going to be at 6:30 then after the basketball game today it's gonna be against clean up at Carson this Friday with JV girls going at 3:30 boys varsity
006girls going at 5:15 and then varsity boys going at 7:00 then soon to come are the spring sports and that's a baseball softball swim boys golf and track and then you can find more information about that all at Carson High calm thank you thank you treci Wilke what I pardon me for being late but I got wrapped up at the girls game and they did beat Douglas so we're happy to report that just to let you know we did have the ni double a meeting with the reason alignment went really well there were no buddy that was upset about it so far Carson's in the 4a or the 5a North now the for a now it's only in the south and Douglas and Churchill or the other two that I represented if and Douglas is
0075a north and Churchill is 3a and if there's anybody interested there's an emergency meeting this Friday at the ni double-a office at 8:00 a.m. concerning foreign students and their being able to play varsity so that's my report Josie Crossman let me use a different one um so for fresh elementary school the English Learner students are currently taking their WETA access test and mr. Brown is rooting for Douglas tonight so I don't know if you guys want to go and shame him afterwards but you can do that if you want hehe the Douglass fan I think his kids played there I'm at Fremont elementary school they currently have two service projects going on one is a senior project and and they're collecting new or gently used coats at the school and the other is bundles of
008Hope and they're collecting hygiene items for the empathic Oh project that Fremont teacher Steven Raiden Berg is running so that's my report Thank You trustee cream a couple of announcements from dr. Lee Connelly a principal at Eagle Valley Middle School they raised eight hundred ninety two dollars for the Children's Miracle Network students donated up to three dollars to wear hoodies and non standard student attire also numerous students earned a Silver Star to place on their lanyards for meeting their map assessment expected growth targets in both ela and math dr. Connelly congratulate s' these students for their increase in scores and achievement as and is looking forward to more students reaching their goals during the spring map testing in April also at the Carson High School Blue Thunder marching band will finish up their season a
009week from Saturday on February 8th with the Chinese New Year parade in downtown San Francisco and I believe they stream that as well if anyone's interested it's my report Thank You trustee Ramirez okay for Martine and the 24th of January they celebrated the national complement day their fifth grade leadership student sponsor the event and they each challenge the school to give 25000 compliments throughout the day they did not meet their goal but they did get 14,500 compliments and the students instead participated throughout the school is fun and that t-- annual jump rope a thong was is on February 13 and throughout the day the students will jump during their special classes as a great level in this Thursday the 30th Mark Twain will be celebrating a hundred day of school PTO bingo and ice cream
010social night is scheduled for the 20th of March at 5:30 I do apologize I did have a report for Empire but I must have left it at the printer so am i forgiven am i put my apologies to the principal from Empire so that concludes my report Thank You trustee Varner yes what grade they're having a celebration as all grade levels from the fall to the winter all grade levels had a decline in the percentage of students required an individual learning plan as an example 51 percent of students in the second grade we're on an ILP and after implementing their strategies only 40 percent are on ILP now so they're really celebrating that tomorrow morning they're having coffee with the principal from 7:30 to 8:30 in the library everybody's invited and then they're also having
011a guest speaker mrs. Stafford who is from the Nevada State Museum and she's going to be there to discuss activities that families can take advantage of at the Museum and then access testing begins on February 5th for the AL students and I don't have a report for Carson middle school I also apologize that that concludes my report thank you chessy Cacioppo I don't have an official report tonight but I just wanted to remind seniors at Carson High School and Pioneer - it is scholarship season so if you're interested in pursuing your education a little farther and you don't have a bunch of money burning a hole in your pocket scholarships are a good way to go and you can check out the scoop and several other sites but I encourage everybody to see what's out
012there there's a lot of generous folks that are willing to donate money for people's education thank you just a few announcements we have Selig our elementary school reports everything's going great they are in their second week of access testing and just eager to continue on with the spring trustees the Nevada Association of School Boards has their training or has our training on February 8th one thing which we just realize talking to Renee is she wasn't aware of this training so if you haven't registered please see her so that you don't have to get reimbursed for registration fees and then that also helps her with doing mileage and whatnot so then I'll send an email to Deb and just reminder to let the admins know so they could keep us all above board alright so next
013up we have Association report so this is for discussion only yeah okay seeing none we'll move on to public comment do we have any members of the public wanting to participate yes so comments may be made by members of the public on any matter within the authority of this board so in making public comment speakers are asked to come to the table sign in speak into the microphone and identify themselves for the record speakers are asked to limit their comments to no more than three minutes and not to simply repeat comments made by others sir would you like to address the board you'll have to excuse me I'm not a public speaker I'm just a parent so will you just start by stating your name for the records Jeff I'm a resident of Carson City
014I have two children two boys overachiever at Carson middle and an underachiever at Carson High my complaint or I guess my concern would be curriculum starting with school presence it's a magazine you guys distribute at Carson High and Carson middle I was told by Miss Menifee a week ago in a verbal conversation that there was no actual work contained to this there was no lesson plan her words I also have an email sent to me today stating there is no lesson plan contained to what I'm about to speak about just to give you an idea taking meat off the school menu first page should school meat take and be taken off the menu just so we're cool correlating the to what I'm more concerned about is I am Leo I am Leo is a story
015about a transgender girl I believe who transgendered into being a boy about seven years old and then there's a work of Paquette involved okay I am Leo highlighting just so you all know there is a work packet involved with this okay I was told by two people there is not I'm just excuse me I'm a little mortified by this but teaching children about transgender is a term that describes a person whose gender expression is different than the sex they were assigned at Birth why are we teaching our children about gender confusion I'm sorry but this person needs medication and needs help and from penis through our children through words like non-binary this is just confusion this is teaching our children to be confused about sex either you're born with a penis or you're born with
016a vagina it's not Adam and Steve it's Adam and Eve why are we teaching this and why are we lying to the public more even more over because I was told several times that there is no nothing related to this this is what we should be teaching abstinence abstinence only intervention apparently this is another thing you guys are teaching also why are we teaching any of this to our children aren't we capable as parents to teach this to our children ourselves I think my tax dollars are being wasted if we're teaching this garbage filth and why are we even promoting this at a middle school level Mike my kid can tell you what class you're meeting going and pick these up right now in middle school that's teaching gender confusion not how to identify if
017I'm a boy or a girl I mean the the gender classifications here we have gender identity gender expression gender nonconforming non-binary transgender or trans cisgender misgendering transitioning this is what we should be teaching our children in class I don't think so and I don't like being lied to so you brought it here because I feel like I got nowhere thank you for sharing your perspective with us we're gonna ask that our staff mr. Stokes we'll get in touch with you and follow up and see if he could work through some of these issues with you I mean as a Christian I I think that's that's the right thing to do I don't think thank you thank you thank you any other public comment thank you for letting me come speak with you today hi everyone
018my name is Tracey Shane I'm a parent of two children in the district a fifth grader and a third grader both girls both in the gate program very yeah we've been very pleased to be in the district we moved here from Elko when my chil my oldest was in pre-k we've had a really good experience we purchased a home here in Carson very aware of what our school zones were when we purchased the home and shopped around best we could to get into the school zones we wanted to be in and I saw just Friday night that you had possible action on changing school zones and I had not been notified of any kind of parent information meeting or anything ahead of this agenda you know my 5th grader has already been wooed heavily -
019Carson middle school we are currently zoned for Fremont and so we would be affected by the potential action tonight but yeah she's already gone band practices she plays the flute she's been studying music since she was five she loves music and she's already hit it off huge with mr. jocks and she's gonna be really upset if she gets free zoned so I'm here on her behalf I'm scared to even tell her that this is an agenda item tonight because she's already convinced she's going to Carson middle and she spent she's already been over there several times for different activities and she'll be playing with the orchestra at Carson middle in March as well she plays the violin so I didn't understand why there wasn't more information and more communication with parents regarding the rezoning and
020I just want to let you know she's going to be crushed because yeah there's already been a lot of steps taken to show her that she's welcome at Carson middle school at this point because that's where we are currently zoned for mrs. Shane thank you for sharing your thoughts on this item and I think I brought your feedback to mr. Stokes and I think that we agree that there's you know there's plenty of opportunities for more parent feedback we will have to look at this issue because we have to make sure that we're supporting all the schools and the students in the district so this will be further discussed at item number 10 but I know it's I know it's a challenging process to go through for families and we're gonna work together with the
021families to make sure that it's as seamless as possible okay thank you welcome you know public comment could you could you bring that paper to running up here please thank you anyway my name is Karen cries embed me I'm a resident of Carson City and I have three children currently in the district I have two seventh graders at Carson middle and one fifth grader at Carson Montessori who is looking forward to joining her sisters at Carson middle I echo machines comments about the lack of information I I received several text messages that indicated to me that this was a could you bring this for when we talk about the issue no you'll have an opportunity to speak when we talk about this issue also I thank you any other public comment all right next item
022of the agenda is recognition of nationally board certified teachers Christina Bourne Deborah Crozier Crozier orc Rozier I'm not sure and Ray char and Rachel craw for discussion only good evening president Walker members of the board - if you sang for the record Carson City School District is celebrating two new national board certified teachers from the national board of professional teaching standards NBC tea is widely considered to be the highest professional recognition for educators and includes a five percent raise an acknowledgement of accomplished teaching in our district we're very proud to acknowledge that we have a total of fifteen nationally board certified teachers so to tell you more about the program and to present our new awardees I would like to introduce you to two of our teachers extraordinary miss Jennifer Chandler and miss Rachel cotton
023thank you good evening president Walker and trustees of the board this is one of Rachel and i's favorite things to do it is such a fun opportunity to celebrate teachers and all the hard work that teachers put in and they do it in so many different ways we have tons of teachers that support clubs and sports and help all the extracurricular things happen in our schools but national boards is very very unique and so if I could draw your attention to the slides broad certification is something in our profession that would be equitable - a lawyer passing the bar a professional passing their most rigorous round of tests to prove that they have competency in their subject and so board certification is that for teachers and it's what distinguishes a teacher as an accomplished effective
024teacher who's met the highest standards in their profession and we have two new ones to share with you this evening but before we do that we're going to just briefly discuss what board certification looks like and so you have a packet that we provided to you and so I'm gonna let Rachel explain the parts of the certification process and let me introduce myself really quickly I'm Rachel Kraft I'm a teacher of bordick and I provide candidate support of which we have a virtual cohort so a group that means together kind of an in a way to make it a little more flexible for busy teachers and our schedules so we meet virtually once a month and that support is provided through the Education Association so NSCA is paying to help teachers go through this process
025and be able to do it from the comfort of your home so I just wanted to explain that the National Board process has four pieces to it four components you have a test that you take which shows that you're knowledgeable in your content area so whichever content area you're certifying in you have a test on that there's a piece that where you write a paper about your differentiation in instruction and then you have several pieces where you videotape yourself teaching and you reflect on that and I'll talk about it again on a further site but you reflect on the architecture of accomplished teaching which is just basically the cycle of what good teaching should look like what that process should be so that's the four pieces in it the estimate is about three hundred hours
026of work and my name is Jennifer Chandler and I teach at the high school and sitting next to me as one of my esteemed colleagues that works with our PDP her name is Jamie Whistler and she helps us coordinate a lot of face-to-face trainings in the region with teachers pursuing board certifications so she supports me as I work out here in the rural districts and we kind of companion work to support teachers jointly in the Washoe School District as well and so as we look at national board the great thing about it is it just makes good sense they focus on these five core propositions and this is what you have to demonstrate as a teacher that you're committed to students and they're learning that you know the subjects you teach and exactly how to
027teach those to the students you have on hand at the time that you are able to manage and monitor student learning and that you think systematically about your practice and you learn from your experience and that you're an active member of a learning community and this is what I was talking about earlier the architecture have accomplished teaching really what that means is knowing who your students are like really understanding your core group of students and their needs and then basing your learning on that it's really this student-centered model right and so then instead of just will we're on chapter seven so we teach chapter seven it is I know what my students need and so I'm going to tailor my instruction to fit best the students and then I get information back from them how
028did my instruction go what do I need to tweak what do I need to change based on what I learned and then and then teaching again and then assessing again and then making goals and it's a cycle that's never-ending so that's really that's what good teaching is on within your board packet I'm not sure what order you got these in but you have a list that starts with the the board certified teachers in our district and we have grown quite exponentially last couple of years his word has got out and teachers have stepped up to make the commitment and so we wanted to put before you a list of who your board certified teachers are in this district and where they're currently serving and we were delighted to find out today that we had accidentally
029missed somebody but we got to meet somebody new and our ESL teacher at mark twain molly martin molly she even came tonight to be supportive of the process we hadn't met her because we hired her and she was certified outside of our area and so Molly joins our ranks so we are a very mighty mighty fifteen but the focus of tonight is to celebrate our newly certified teachers and so we're going to give up the microphone here to christina born who's certified in music and early and middle childhood that serves at Mark Twain and Debby Crozier who is certified in generalist and early childhood who teaches first grade at Mark Twain so we're going to give up our microphones to them and let them share with you about the process gotta turn on the button
030good evening my name is Christina borne thank you for having us tonight this has been quite the process and quite the journey I'm for me this was a two-year process I completed all four components in my first year and fail to certify which is fairly common actually with a national board certification it is very very rigorous and I am incredibly grateful that I actually didn't certify my first year because it helped me to grow persevere and dig deeper into what I was doing in my classroom to become a better educator so this process with its rigor and it's it just quite frankly is the highest level of professional development I think I have ever received because it really took what I was doing in the classroom and made it pertinent to my students with what
031they are doing and being able to take how I teach to just boost my level of knowledge about my content area and mice to make them achieve even more so it's quite the process and I'm incredibly grateful to have achieved it Debbie Crozier Crowes ei is the French way so you're right mr. inclusive um I don't even know what to add to what Christina said it I mean everything is she said is just so true the only thing that I could really add is that the relationships definitely getting to know your students and the group that you have and I did have a different group that year but the relations that you build with the students and then being able to build them with the parents and then the community also being able to have
032the camaraderie and helping hey how did you do this what can I do to change this and being able to have Jenny and Rachel and just everybody and the other people that were going through the process with us that was just enormous just knowing everyone is supportive and it just makes you really look at your teaching and look at the students differently and just it's just a great process she said it best I don't know okay so as Jenny mentioned my name is Jamie Whistler and I am actually new to my role I work for the Northwest our PDP in Reno Washoe County but we also service all the rural areas as well and part of my role this year it's become a lofty job of mine and I became the coordinator of Northern Nevada
033National Board cohort which has been an amazing experience because I myself am nationally board certified I became nationally board certified in 2008 and then I renewed two years ago so I'm very very passionate about the process and supporting candidates but I wanted to recognize Rachael Croft so we know that she was nationally boards she became a national board certified teacher in 2010 and then I'm this pasty of 2019 she also renewed so what's exciting about the National Board process is that it's not just one and done you don't just become a certified teacher and then you're done you get your five percent pay raise you get your certificate no it continues on as a national board certified teacher you are a teacher leader you're an accomplished teacher and I don't know if somehow it just
034naturally becomes ingrained in everything you do it's a life process a life skill as an educator to become an accomplished teacher you want to pass on the skills to other teachers you want to know your subjects even deeper you become part of you network more with teachers you want to communicate more with your families and know your students even more um to a deeper level you take part in your school sites and do professional developments and maybe even can be part of a system and do other things as accomplished teachers and teacher leaders so Rachael Croft is one of those amazing examples she is that teacher leader that is still a teacher bothwick fourth grade and she's a coach and mentor for teachers and then also mentors teachers through the National Board process so it
035is my great honor to recognize her so she is accomplished as a literacy reading language arts early middle childhood certificate national board certified teacher so congratulations mucho thank you I just wanted to say that that definitely is one of the things that makes me really appreciate National Board is that it's not a one-and-done so every five years now you recertify and you have to video tape yourself teaching so last year I got a group of kids together actually Amy Johnson let me borrow her class because I was out of the classroom last year and I videotaped myself teaching with students I also videotaped myself coaching a group of adults teachers that I coached at a national level so I do some coaching um for new teachers across the nation so I videotaped myself coaching them
036and that it's really pushes you to continue and not be complacent and status quo and yes I've achieved this and I can just use the same plans I used last year right like you really have to continue to be looking for opportunities to be helping others in the profession and so I appreciate that about national board and that it calls me to do that so thank you very much oh and there's one more thing I want to share can we go for more and so the last thing was we'll do this one and then we'll come back to that one we just I wanted to introduce summer k summer and you want to come up so we partner in Carson City with our PDP so Jamie provides support for when Jenny runs her cohort it's
037for the rules so we typically have people from Douglas people from Lyon we've also had people from Churchill in with us because we're kind of smaller and then the second cohort that we run is at Nevada State Education Association and that's my virtual cohort which has people in Vegas and Caliente and yeah Caliente I'm excited about it and you have a bunch in Carson as well who are doing it so somewhere do you want to hi I'm summer km from the Nevada State Education Association and we are thrilled to support this process through the great public schools grant which we receive from the National Education Association and we are able to offer some financial support to the candidates as they go through this incredible program and we're pleased to support the best in teaching practices
038and so we're kind of back where we started but I would like all of our certified teachers to stand up and be acknowledged we got these cool t-shirts so we show them off and so as we continue on we start recruiting in the spring and so we'll be sending out information to teachers who are interested I know that Rachel and I are presenting on Monday at the elementary teachers professional development day so that teachers know their opportunities but we just wanted to share some great things that were going on with teachers with you and thank you for the opportunity to do so thank you any comments from the board I just wanted to congratulate everybody for going through the program if for those that don't know we tend to ask a lot of our teachers
039and this is something they do on their own that benefits not just them in their career but the district and the field of education in general so really thank you for going well above and beyond what you know really is asked of you and into to go after this you know really what is an achievement so you know thank you for doing that taking the extra time I know your time is valuable and precious and really this takes away from a lot of other things in your life and it's very important we can see how important it is to you and I just wanted to let you know it's important as well so thank you very much I just like to excuse me echo what Joe said I know you guys do a lot of
040hard work to do this and I know it's also you can better serve the students here in the district and for that we're internally grateful so thank you very much because the students deserve thank you might I request a picture of them since they all have matching t-shirts on I thought maybe you guys could come up here and if the board would stand behind we could get a great picture for Dan and I'll just that's of the other trustees it's quite an accomplishment we're proud of you all and thank you're making this district so great next item on the agenda is information update on the elementary reading program into reading by Hughton Mifflin and this is for discussion only mr. Hicks good evening president Walker and members of the board I'm here and I'm joined
041with look I think I just turn this off lacy Carrie and she's our literacy specialist at rich elementary school and then Jennifer Kingman she's a literacy specialist at Seelye grew elementary school and then we had a teacher that was supposed to show up you're here there you are Kristina Kristina Donaldson from Fitch I thought she bailed on us okay so thank you for being here good yeah so this is I was in front of you this time last year as February 12th I believe in which I've sitting here with Nathan Brigham and we adopted this program and we didn't really know what we were in for it's been a great adoption a lot of challenges but I just have to say thank you to everyone the literacy specialists teachers administrators people like Carrie prior everyone
042this has just been such a joint effort and a major undertaking and so I just really appreciate everyone's effort so the program the overview and I think we have a clicker right here into reading it's it's a little different than what we have been used to Houghton Mifflin into reading is a K through up here it says K through 5 but it's really a K through 6 program comprehensive program or course K through 5 the core instruction is based on a reading workshop model that provides a shift from whole class instruction to small group instructions so we begin with a quick whole class mini lesson or like a comprehensive skill and the the typical setting in the classroom and these guys will go into a little more detail in a bit and then it's followed
043by small group our center work and its independent application time very much students practice skills collaboratively and on their own and so the key here is really we went from SFA and I didn't realize at the times in some cases oh I guess about 30 years of SFA kind of a walk to learn where students would go to their levels to we're gonna be differentiating in the classroom to meet the needs of all of our students right there in the classroom which as you can imagine is quite a quite a shift so our professional development and I just want you to think about the timing we adopted this last year at this time if we started introducing it and our first training was June 6th it was the last week of school for teachers so
044you can imagine how popular I was or all of us were but it was very important that we introduced these materials to the teachers at this time because they were going on break and so they were able to we were able to do that this was an all-day training and they were actually they had access to they believe the digital platform for the summer and I think they could check out materials during the summer as well August 8th was we had an intervening consultant provide an in-depth overview for new teachers and literacy coaches August 12th we did a leadership training and that was specifically for our principals assistant principals district office staff anyone in that leadership role because it's absolutely critical that we're in this together we're doing it together it's it's not something we
045just expect teachers to learn it's something that you know our administrators have to be strategic and some of the decisions they're making at their school site as well so that was that was an expectation and then we kicked off August 15th with an all k5 teacher training the morning and we realized at this time the morning session was it was a focused on we realized that we were struggling a little bit with digital platform assessment platform and guided reading because when if you could just imagine when students are in a classroom and they're breaking into center work you also have a teacher who's running a guided reading group and that's their chance to be you know addressing some of those levels and guided reading so we wanted some more training around that and then we
046heard and and we've been listening to teachers loud and clear throughout this process I established a teacher advisory team rep I have two reps from each site a primary rep and an intermediate rep and I realized that I really needed to make sure we were hearing and listening to all their needs and it came highly recommended that in the afternoon hm tray HM trainers they teamed up with our literacy coaches but that's August 15th students started August 19th so we adapted the training so it became more site-specific in the afternoon so I guess what I wanted to say is we've been kind of listening to everyone throughout this whole process and and I think for the most part it's been going very well September 30th that's our that was our first PD day this year
047so as you can see we kind of hit the ground we adopted last year then boom boom boom district trade that we we met we had some mandatory trainings in the morning and then we met in our district grade level PLC so all first grade teachers from our six sites met in rooms second third and it became quite clear that some of the struggles that were we were facing over here or this particular teacher was facing we had teachers that were doing a really good job over here and so those peeled C's have been instrument very just very productive and the only the only complaint there is we didn't have enough time and so this next February 3rd training we've incorporated that we're going to incorporate that throughout we're going to get together and teachers
048are supporting teachers mmm let's see here then we had ongoing PD for 45 minutes site-specific webinars there in the middle that some school sites I believe are finished with that and then we have a couple more that may just have a few more of those to complete and as I stated we have the February 3rd that's going to be on on this I think this next Monday and you're welcome to come join us if you'd like but in the afternoon it's great because the focus and I don't know if mrs. Jensen still here she may not be here but she's going to be our keynote so the goal is really to empower teachers they don't want to hear from me anymore they don't want to hear from it you know district office staff it's about
049teachers empowering teachers so the teachers will be leading a lot of meeting a lot of these sessions for working with our PDP and then we're also working with our literacy coaches and and other folks here so I'm really excited about that and this is you know what I've been saying this and I've been clicking okay okay good so this is the challenge right here and I am not even paying attention to that so any this is what I challenge that we face a balanced a balanced literacy approach and I set a shift and if you can see all the components of balanced literacy there's a lot to know so here's what I'm gonna let our literacy specialist kind of discuss what's happening at the school site and really it's a time just to kind of
050be honest about the challenges we're facing and how we're addressing those challenges and then I want to hear from someone in the trenches I think one of the big shifts for our teachers was definitely to go from what Chad mentioned earlier from having all the students leveled to then having all those students back in their classroom and having to differentiate and finding effective ways to do that so we've done a lot of PLC work and a lot of coaching around that what does it look like you know when we have different levels in our classroom and how do we facilitate that and I think a second big shift has been that we have a spiral curriculum now the last two years especially I think teachers were used to teaching a standard and then checking it
051off okay did they get it did they not you know I might have to reteach but that standard is mostly done and HMH is much different because they're teaching little bits of this game over the course of the year so that's been kind of hard for them to get used to and again lots of PLC time about it is effective it is working the scores are going up progressively and they're starting to see and so when you hear from Christy I think she'll second that I just wanted to share a few positives today I spent part of our PLC day surveying teachers on what were some items of HMH that they're really loving and what are some things that they're seeing results from and I heard some of the same things over and over again
052throughout the day one of those is that this program includes a grammar component that has been weak or missing for years as well as some really good foundational skills that go all the way up through fifth grade and so I think that's a really strong point another thing that was mentioned was that the books and the Rigby readers and the consumable books that the students get are really high interest in engaging and the kids and the teachers are both loving that they get to take those home when they're done with them which is nice and the other thing lacy already kind of mentioned but we're seeing some really good growth Chad sent out a data sheet last week that kind of went over some of those numbers and across the board our district is seeing
053a decline in Isle peas and that's been really encouraging I do quickly to just want to mention that it has a really strong intervention program as well our interventionist at Fritch is seeing huge growth with the kids that she's working with which the kid she services are in the 25th percentile and below and she had a huge percentage of those kids grow in percentile on their maps so we really are liking the intervention program that's embedded within HMH as well I can tell you my first teacher advisory meeting beginning of the year that was it was interesting and you can imagine they just got introduced to the program and their number one concern was exactly what was stated here and that was we went from our mi use where we kind of mastery of standards
054and move on mastery standard move on to really just touching base touching and moving on and then seeing that standard in a different format you know here and there the second meeting we had it was just unanimous across the board the teachers all realized okay wait a second we're seeing the standard this is being hit in many different capacity different ways throughout the program I mean even the students have noticed how that you know they like David here things like we already did this lesson didn't we so the results are I believe are paying off I'm gonna turn it over to I was told I was gonna answer questions but I am I am still okay so okay so my name is Christy Donaldson and I teach kindergarten Everett elementary school I've been teaching since
0551989 so you can do the math it's been a long time and I've seen a lot of different programs coming through you know as I've been teaching early childhood education from k2 second grade when I first started teaching it was anthologies and you know we just kind of did the best we could we would do word studies and things like that but things that we've learned from you know the university and dr. bear dr. Templeton but then I was lucky enough to be trained in the cell Excel program which is a balanced literacy program that unfortunately is no longer but I remember going through that training and coming back in teaching you know my kindergartners and thinking I need to go back and apologize to every other child that I taught reading too because the
056I don't know what I was doing the balanced literacy program really is the best way to teach reading especially - and just my experience - you know the early childhood grades so when this was adopted and when I looked at it I thought oh thank goodness we are back to the way teaching reading should be and it really is a wonderful program for kindergarten you know it's it has all of the components that are really important for beginning reading there's oral language - motive there's you know vocabulary there's everything you know phonemic awareness phonics making words all these things that are important to get these kids to be able to read and then it has the resources as well for me to sit down in a small group and actually have these children read so
057I have kids you know I have 25 students in my classroom and about 19 of them are true readers and so this program really is a good program so I'm really grateful that this is what was adopted and that is here the other thing with mentioned with it I ll learners there there are components to that that just really make this program conducive to teaching the students who you know have English as a Second Language with you know the vocabulary development and the way that we can take that lesson if we're teaching you know pronouns how we can break it down to help them really understand what those are so I'm just really grateful that we have this of course there's always more that you could provide for us but I know you know that's
058probably a little that's probably not my purview here is to ask for more but if you want to know I would let you know legal counsel wants you to stick to the agenda item especially when we're talking about budget acceptance I know the program itself that thing the reason it's also at times a little bit of a challenge this program is so extensive and even when the trainer's came out they said okay we came off our Common Core where it was basically grow-your-own and teachers had to go out and find materials and that was the biggest complaint last year so you can tell they really accommodated and there's just there's so many resources that it takes a while to fully understand and so the goal at the beginning was really I told all the teachers
059just dive into it as much as you can and get to know the program we're at a point now though where I can if the sites are kind of adapting and really the ultimate goals for sites to say okay it's this is the the this is a set of resources but this is our school improvement plan what is it that we need to accomplish at our site and how are we gonna make HMH how are we gonna utilize HMH to meet our needs so that I'm seeing where we're kind of adapting and modifying and there's been some question around whether or not we supplement and everything and yes absolutely if it's great for the kids as long as we follow the modules and follow the the actual course of that's recommended so you may hear
060some of that but I I'm usually there's an implementation dip whenever you implement any new adoption I'm actually amazed at how we went through struggles but how well we're doing at this point next steps continue to focus on the balanced literacy training I already met with our PDP they are they're going to be like I said February 3rd working with us and any need that we have anything that any training that any site needs and they've already been working at sites we're gonna continue that because that's you saw the components up there that's where we really need to focus our PD continue listening to teach your needs based on discussions we set we have a format for that our PLC's we chart all of that I mean with the literacy coaches I meet with the
061teacher advisory team so we all where we know the need says we're and we're trying to accommodate as we move forward big thing as teachers teaching teachers and teachers supporting teachers at the beginning of the years that don't grow along theme in our district intertwine your roots and that's exactly what we're doing right now and you'd see evidence of that at the February 3rd training and then of course we're just going to continue to identify these effective practices and and share our knowledge I love the fact also that we have teachers observing teachers and classrooms we're doing it in at site and principals are doing a wonderful job with that facilitating that and we're doing it across site I think probably more this year than we've done in in some time so only thing those
062we need more subs we need more substitute teachers to free us up a little bit but um I would like to share results before we go to questions and I don't know if you can see this but what we're looking at right here is what mr. Varner was talking about earlier this is fall the winter map are read by grade three and those school scores at the top the summaries you'll so that's fall and so you look at the bowl the highlighted those are the grade levels um I can't see up there very well but I'll read them off if you can't see them first grade we went from and remember the goal is that drop the percentage so that means less than 40% we have a smaller number students are moving out of that
063range so we went from forty two point six one to forty and first grade kindergarten we don't take a fall read by grade three a map some schools do but we can't get a comparison but we went and second grade from fifty percent to forty two point nine nine thirty nine point four nine percent to thirty one point eighty six thirty seven point nine six to thirty five point five zero and thirty nine point five seven to thirty eight and forty two point two two to thirty nine point four four and all together first through third forty four point one six to thirty eight point three eight so that means we're moving kids and that we are very pleased because I don't think last year at this point we were there so we're very pleased
064with that so and now the questions I think you're making great progress thank you very much I'm glad that it seems to be working out as good as it is but I have been told that at one time I love it's still the case that sometimes the digital platform was not able to be accessed by all schools or grade levels or something has that been corrected the the digital platform is if they're still this is a mm it's been corrected and I don't know me put it out you guys accessing it better is it's still an issue okay I visited all sites at the beginning of the year was it we had some issues and sometimes we tried it's hard because we tried to determine like a Mark Twain for example we realized that was
065on our end because we needed I think we purchased a another router to to access better and we're still or still trying to determine if is us or if it's them sometimes we're pointing fingers but all the sites I think are accessing well now there is one component of the program I read I think still takes some time to load we got that portion for free I don't know if we'll have that next year but it's much much better now the other thing that was an issue when we had our admin training there was a question about an admin report so we can see the principal's could see our district office could click on a school and see exactly how classrooms are performing they didn't have that function at the beginning of the year that
066wasn't that didn't go over well with all the administrators so enduring that August 12th training so I just got confirmation and I want a big I have to say a big thank you to Brian waltz in our IT department without him there's no way we would have be able to we wouldn't be where we are right now with that digital platform if it wasn't for him he was on the phone constantly with them but um it's that that admin report will be ready for us I think within a week so much better now was worried with you I just wanted to say I've had a chance to speak to several teachers about this and you know the like you said you introduce this into last year going hey before you go off the door got
067something for you to look at basically over the summer and you know I think people at first are you know it's like great one more thing but really as I talked to teachers and they're getting into this I'll you know most of who I spoke to my wife included said you know you take time and look at this and they're they're really happy with it and what it does for the students and it really is a nice resource you know for these teachers so I think you know I'm glad they're getting the support they need I like I like when teachers come up and let us know how it's going because that's who we want to hear from we don't get enough teachers coming here sometimes but anyway I think you know overall it's been
068positive and again thank you for supporting everybody and for being a resource for them as well No thank you to all of you thank you and just to piggyback on that I love it when it's mrs. Donaldson cuz she knows that it she's telling us exactly how it is she has never come up here and foo food us at all so I appreciate you taking time out to come and tell us how it really is how many do we have a literacy coach at each school yesterday we have a literacy coach at each school and that's part of the read by grade three grants that's one of the requirements and then with the read by three we've been in that for years now it's been about four years yeah listen it's so do we know
069where we're at if we were kept to the statute or whatever how many third graders wouldn't be going to fourth grade yeah we have that and right now they changed the law it used to be a SB 391 and now it's a B 289 and it's it's not just third grade anymore now we're monitoring K through five so but we will it's spring and you could probably have someone could answer it better but we will definitely have all that data we use map data but we we don't the requirement is that you're not it's kind of intricate you're not it's not a mandatory mandatory retention anymore that's out but we will be monitoring those children throughout so any new student that comes in we're monitoring so yes we will have all that but usually that's
070in the spring so when you come in the spring you'll let us know you'll have a scenario for me yep absolutely well mister I was just wondering when you walked up with three tormentors from my last two jobs not just last one what was going on but actually you know this is something that I'd been advocating for from when I was running for the school board and I think that an updated reading program is was overdue and I'm thankful for your leadership and I'm glad that our results are showing that it is what we needed so thank you thank you thank you really thank you for all the support and I have to say there's nothing better it's great now that we I'd rather have more than enough resources than walking into classroom and it
071did a lot last year a teacher's saying we have to go find her own so this program has done that so thank you thank you public comment you missed it Thank You Christine next item is discussion and possible action to approve the adoption of the 2020 Career and Technical Education materials for grades 9 through 12 for a Carson City School District to include culinary arts marketing has budgeted for possible action good evening president Walker and members of the board - a few some for the record as you may recall prior to 2018 19 school year the Department of Education did not require us to have adoptions for our CTE materials that changed in July of 2018 and we were asked to try to go through the process of doing a little bit of cleanup if
072you will so to take existing programs and curriculum materials that we've had and actually go through the process to put them on the estate approved list so we've been working on that mmm mrs. candy roughed am i right here she is our CTE coordinator for our district she has led our efforts over the past two years to do all of that cleanup as well as adopting new materials in order for us to put the purchase of materials into our grants they have to be approved so candy was just sharing with me a little while earlier that we have two new grants that have just come out that are due March 6th and a couple more that will be due in May so we're going to be working on that but it's important for us to
073have all of our materials basically squared away so that we can write in those those grants in order to purchase those for our teachers so mrs. ruff is actually going to walk you through the items that we have up today and I'll be here to answer questions if you have them president Walker members of the board candy ruff for the record I'm here to talk to you about the with relief and Happiness the final three items of adoption of 23 that we started almost two years ago so for your consideration first are two textbooks for culinary arts the first is foundations of restaurant management and colony our culinary arts level 1 and level 2 we follow the NRS process for adoption of these two textbooks we formed a committee of myself our administrator teachers and
074a parent we went through the official adoption process filled out the rubric that addressed all of the text options and then in the second rubric aligned all of the chapters of the text with the standards so there's a crosswalk of those two texts in your Paquette we also aligned level the level one text with the employability skills there is not a requirement in the NRS to align both sets of standards but we like to look at what other opportunities are available for our teachers especially for employability skills our parent representative was Towanda Hanigan and her daughter is a level 3 culinary art student she has used all both textbooks in her time and mrs. Hannigan went through both textbooks sat with me and we looked through all of it so we feel very confident that
075the culinary arts textbooks will meet the needs of our students so that was a very traditional adoption the second is a much less traditional adoption for your consideration virtual business for high school which is published by knowledge matters this is a simulation curriculum so not like a regular textbook at all our instructor Billy McHenry does the direct instruction and then the simulation activities there are eight different chapters of simulation activities the students do they actually create businesses online so when I think back to my early simulation days I think of the Oregon Trail and it doesn't look like that rate right so that's my point of reference that's background knowledge so in the simulation activities nobody lost an oxen and no one died of dysentery but they were able to create some accounting packages build
076a fashion empire build a hotel Empire create a management suite do some personal finance Restaurant Management retailing and sports entertainment so mr. McHenry distributes those simulations over three years so students don't repeat the simulation the skills build with each one our parent representative for this selection was Molly Walt her daughter Chloe is a level 3 entrepreneur student we transition from the entrepreneur program of study to the marketing program of study we'll use the same information so she verified that the simulation curriculum aligned with the marketing standards and we followed all of the steps so with your approval we will wrap up the clean up adoption for CTE and be oh so grateful one item you may not what the one item you don't have in your packets that you may not realize you don't have
077as a master price agreement I will tell you through this process we've been working with the state has been very difficult to get master price agreements from some of these vendors especially because some of the materials that we use are a couple years old and they've come out with new versions or they don't want to lock in especially if they're cutting-edge they don't want to lock in for seven years so the state has now taken a step back on that it is not requiring as mr. price agreements so if you were looking for that in your packets that is why we do not have them they are not required at the state level and to those companies were not willing to provide well that's the part that always made us all really nervous so become
078of us from the board the best or price agreement just a quick question though weren't these um this curriculum provided weren't these paid for by the CTE grants yes both curriculums were paid for by CT grants in the past but in order for us to put them in the grant cycle they need to be approved so we've been compliant in the past and they changed the compliance yep and how much are we talking about the prices were we do not have a plan to purchase a new culinary arts textbooks this year so this is a clean up adoption so since we don't have a master price agreement I couldn't I couldn't tell you it's the price would be very comparable to almost any other textbook you would purchase like 239 for the for the book
079and the suite that comes with it I don't want to guess at how much knowledge matter it's very it's not an exorbitant amount of money when you distribute it over 150 students it's it's a value and the great thing about knowledge matters is that they update their curriculum every year so we really feel like that yearly expense goes to cutting-edge curriculum for students so you are obviously all very aware that we have spent quite a lot of money in our district or the past couple years adopting new materials as far as I know at this point in time the only materials we have left to really look at our 7th and 8th grade social studies and potentially English language development for our ELL students for elementary that being said I just wanted to let you
080all know that the state has come out with a new process for textbook adoption instead of it being done at the individual district levels and then being sent up to this state for state approval the state is now taking on they're kind of reversing that so the state is going to take on the steps of approving the initial level of materials for each subject area and then districts will have the ability to purchase from those that have been approved at the state level so it's kind of it's not really going to save us a lot of work it's just reversing the order instead of us approving first and then I'm approving they're gonna prune first and then we're gonna have to select but they are also putting it on a 7 year cycle so when
081you look at all the different subject areas they will be rotating them so at this point in time we're actually a very good place as a district because we have adopted and everything that we've spent our time adopting over the past couple years is curved the state list so in the other district and the state can purchase those as well say for instance with the 7th and 8th grade social studies materials we were looking at potentially purchasing some this year looking at trying to get materials for our teachers but the state has put off the adoption for social studies until next year so now we've been pushed to your back on that so then this is all part of the same process that I'm trying to do clean up what did we have do we
082have accurate documentation across the state of what's being used on all of our programs and then shifting over to that new process where though the first level of approval your question about that I know mrs. Kimo Deutsch talked to us about cultivating those relationships and being able to get good deals for our district because we've had relationships with vendors is this new process going to save us money or is it going to end up costing us more money I wonder you know that's gonna be an interesting question that we'll have to see the result of and I think my initial thought would be it would have the reverse effect than we want simply because again if we're doing the work and we have many many districts in our state I want you to know haven't
083purchased new materials for their teachers in their districts in a long time so when you look at the state approved list if you're interested you can go to the Department of Education and actually you can see the state prove a list of materials and Clark County Clark County Carson City well Clark County Washoe and Carson City are actually the the three districts that have done most of those adoptions so which then saves the work for the other districts because they even and even an existing process that they have if another district has gone through the process of approving are getting an approved textbook approved by the state so that by your district on them by the state anybody in the state can purchase that so it like I said it's just reversing the order but
084we have had the ability anything to to work closely with our vendors and have them come to the table really trying to entice us with with their bells and whistles all of them have and said here's what we can offer you and here's how we are going to be able to best meet the needs of your students and I don't know it'll be interesting to see if they shift that to the state level it will be the revenue benefit from that but currently were lucky we do have excellent vendors and they're they're really responsive to us for the most part like I said so from the master price agreement like can we blame them when they all came to the table and went you know we're not wanting to lock in seven years nowadays is
085a very very long period of time when it comes to the tech pieces so could I just add that the vendors that we work with in CTE are very solicitous of our of our business and very accommodating to us and offer lots of support so when I reached out to the knowledge matters folks that said I need access and I need access for a lot of people to get on and really look at your curriculum within two hours I had the information I needed project lis the way is very accommodating of our district so I really feel like because we are small and we a self fund our curriculum and they understand that as CTE we get good deals and we get great service is there still a process in place let's say we wanted
086a new textbook that the state hasn't approved can we still get that approved with this not under the new process so if we were to for instance right now and this is why I'm putting off 7th and 8th grade social studies and materials could we as a district choose to purchase social studies materials for seventh and eighth grade absolutely but we would have to go in the department of our website pull up those that have been approved or not gotten state approval by other districts and look to purchase off of that list first is being able to look at anything that's been recently published so that's that's exactly kind of the situation that you put that it's put us in I knew our seventh and eighth grade social studies teachers would love to have new
087materials I would hate for us to buy something on the old list come out with new materials next year and then we have to wait for another seven years before we can even entertain looking at something new so again we're having to push that back but that's currently the way it works yeah I'll be happy to make a motion I move that to Carson City School District Board of Trustees approved the recommended 2020 adoption of 9 through 12 Career and Technical Education CT materials to include culinary arts and marketing as proposed by the committee for Carson City School District as budgeted as presented this evening we have a motion in a second any discussion any public comment seeing none all in favor aye any opposed motion passes next item on the agenda is discussion and
088possible action to modify the Eagle Valley middle school attendance zone so the students promoting from or residing in the free my elementary school attendance zone shall attend Eagle Valley middle school beginning with the fall semester of the twenty 2021 school year and this was for possible action mr. Stokes Thank You president Walker members of the board as you know for most of the fall and early winter we've been talking about growth in the community impacts of student enrollment and growth on the schools and so tonight what I was hoping to do is to present information about a proposal and at the end of the day seek your approval for the school district to proceed with gathering additional data information and and then ultimately maybe in March taking action that would allow us to consider not
089only what I have for you tonight s proposal and any new detail or information that might be represented as a result of interaction with the public so rezoning in Carson City has not been something that we've done often in fact in the nearly 20 years that I've been here we have done a rezoning once and that was shortly after the portables were moved off of the Carson middle school campus and the Carson middle school building was altered so that we could really house a large number of students there in fact it was proposed at that time that that student enrollment would or the building rather would be able to hold an enrollment of about 1,200 students which we are at now but the converse of that is that Eagle Valley Middle School has really not
090had the the added square footage to accommodate more students and so when you have a the resulting outcome I guess has been interesting because with a large school or you have a large number of students you also have to have enough programming or enough elective type classes in a secondary school to have a place for your students to study in to work while the other part of the student body is getting their core curricula in a smaller school that's differ difficult more difficult because there are less teachers to go around and so consequently the offerings are different and so as I kind of give you that little introduction reasons for rezoning especially currently at the middle schools based on three pretty basic fundamental concepts hi this photograph has actually taken at Fremont elementary back when
091a bunch of these kids were receiving monies from the state I think it was the secretary of state rather to put away money no it's a treasure I'm sorry it's a state treasure to put aside money for potential college attendance but the reasons for rezoning here one is equity another is efficiency and a third being safety and I talked a little bit about equity so for example if you look at Carson middle school and programming that is needed to deal with 1200 plus students there are more programs available than there are at Eagle Valley middle school so in order to consider equity and not only in how we apply staffing and programming and square footage you would have to agree that we're lacking at Eagle Valley Middle School on the condition of equity for efficiency
092reasonings right now if you've ever walked through the hallways at carson middle school it's it's a hard place you feel like you're a salmon swimming in a different direction once when passing times are there so at eagle valley middle school that's a campus where the school district owns additional property we have the ability to add on square footage at Eagle Valley middle school that would help to make the building at Carson middle school more efficient and by adding on a deagle Valley middle school we can also increase students feeling of not only security and safety but also that of our staff members as well so I have up here some numbers and this is a table that I know some of you have seen in the past so if we take a look just at
093the left-hand side of the screen and we have some information under both of these categories the building at Carson middle school was designed to have a capacity of about 1,200 students 1,260 issues the number that we've assigned recently the capacity for Eagle Valley middle school is much lower the number they're assigned to that building of 731 the enrollment at the start of this school year was at 12 71 so at Carson middle school the attendance capacity is exceeded and that happened early at Eagle Valley the enrollment this year was 653 still slightly under the capacity of the building we have engaged a company that has helped us to analyze our enrollment and they have also in that analysis been able to use the different developments in town and then project based on our current attendance
094zones where the student enrollment is going to end up and they have given us some information based on the Year 2022 and then projected that out against the year twenty four twenty five so that next line down you'll see what the projected enrollment would be at both of those sites should we take no action and you can see that Carson middle school given the size and the area of the attendance zones happens to coincide with Horsham of large building developments are going on in town and so you can see that not only does Carson Middle School's number projected enrollment I should say increase but Eagle valleys numbers decrease as if we don't do anything with regard to our attendance zones the goal would be to create a condition in town so that our middle schools
095have the approximate equal number of square footage student enrollment and programming that you see there in that second to the last line and what we're talking about tonight is what we're referring to as phase one so the coming up here in the next couple of slides there are some attendance maps and I wanted to let you know that if we were simply looking at changing the attendance zone for Fremont elementary school the numbers for or the impact I should say in phase one at Carson middle school would reduce that enrollment down to thousand 185 students approximately and for Eagle Valley would raise the number to just over what the building capacity is currently our middle schools are fed in the following ways we have about well we have senior Elementary Fremont elementary and help me
096Empire thank you that goes to Eagle Valley Middle School but at our at Fremont rather about a quarter of the students of the promoting fifth graders are going to Eagle Valley Middle School and about three-quarters are going to Carson middle so that's really the only Elementary School where their enrollment their fifth grade promoting students are being split to go to different sites and and it would be nice just for ease of knowing and community understanding for three of our middle or elementary schools to service or to direct they're promoting students to one middle school and then the same on the other side so that's that's another kind of ease of process that we would accomplish through this this proposal what you're looking at here is the current attendance map for our elementary schools the brown
097on the right-hand side of the screen represents Fremont elementary school you can see that the red line that cuts through the Fremont attendance zone is us 50 and so we have students living on both sides of a very busy roadway which presents some some certain challenges but none that we haven't been able to deal with you'll also see the right around Fremont Elementary and that's kind of identified by some lines that go through little lane to the north and Colorado to the south and then there are some other jogs that are part of that map so taking into consideration where our feeder schools are at the elementary level and then looking at the current attendant zones for our middle schools you can see that that part of the Freemont elementary zone that is north of
098Highway 50 that's where we get the information that has assigned those students who are the promoting 5th graders at free Fremont rather to go to Carson middle school and the same for that little piece that little residential area that's comprised of the little lane and Colorado area everybody ok with kind of what we're looking at ok so just kind of toggling between these you can see where the yellow is replacing the blue on the east side of town essentially and so the area immediately right around Fremont Elementary and then that area to the north of US Highway 50 would be a proposed change for how we would propose to equalize at least in part the the middle school attendance zones it's not going to show up on this screen but back in 2008 2009 so
099kind of straight down through the map right down to the south and you see a very sharp kind of angle just to the right of highway 395 as you recall that at one time was part of Eagle Valley middle school when Carson middle school was built we rezone that particular area and that would be another place that in the future may be a Phase two when we look at redoing the Elementary a attendance zones we could also take some students out of that particular area and have them also assigned it to go to Eagle Valley middle school as we continue to try to get closer to a number at both sites that is more equitable now a couple of things that I wanted to point out here I'm sorry but there's there's some errors right
100down here in this little box with regard to some numbers and if we look at the fall enrollment in that box where it says Carson middle school in Eagle Valley middle school that number should have been for Carson middle it should have been one thousand two hundred and sixty-five for Carson middle and for Eagle Valley should have been six hundred and seven and then the second little column over if we were going to try to project that forward to 2020 rather than 2022 by taking this change or moving the students who are living in these these areas that that were promoting that number would be one thousand one hundred and eighty five for Carson middle and for Eagle Valley would be seven hundred and fifty fifty three so those are numbers that we saw earlier
101in the presentation and for some reason they didn't carry forward onto this slide I've been in Phase two where you're seeing the twenty twenty-five and this would be after of course that the remodel has been done at Eagle Valley middle school and we would have accomplished hopefully the final stage stages of the zoning portion our numbers would be at for Carson middle 986 in 2025 and at Eagle Valley middle school would be nine ninety one and again this is based on the analysis the projections that was that we're done by Davis demographics you'll see their little logo at the bottom of the slide there so this zooms in a little bit on the impacted areas for the proposed change around the Fremont attendant zone the yellow are the green dots rather represent students from Carson
102Montessori and the purple reddish dots represent students that are currently enrolled in the fifth grade at Fremont Elementary so you can see that they are kind of bunched in specific areas and those number of students represent about 75 students that are currently today zoned for Carson middle school and it's it's the proposal that these students have an opportunity then to be rezone so that we can accomplish some of the things that I've mentioned tonight now within this and taking into account what I know will be of concern to our parents and was mentioned here earlier tonight when we had parents speak during our public comment we recognized that there will be existing siblings who will be going to Carson middle school who currently live in the Fremont area that's a given in order to manage
103that it would be our proposal to work with the family and say absolutely if you've got a student that's in the seventh grade and you have a fifth grader this year that's going to be entering the sixth grade it makes sense that both that the family not be split up that they not be required to attend different middle schools however if there is a family and one of the family members wants to attend Carson middle because that's where maybe they have been attending up from sixth and seventh grade and they want to complete their time at Carson middle school we wouldn't require them to automatically go to Eagle Valley middle school it just doesn't make sense that we would require that so these are simply the conditions that we currently have in our policies and
104regulations for dealing with variances we happily would work with the families the principles understand and know that we would do that as well if a family did not have siblings in Carson middle school and if the board ultimately decides to grant this process then the family would still have an opportunity to use a variance process heard one of our parents tonight say that programming was important and that family had identified well with the music with the band program at Carson middle school we certainly can work again there I mean the goal here is to ultimately end up with a condition or a situation that allows equity and to allow us to be as efficient as we can with our buildings and and to make the schools a nicer place so that there's not such full
105schools and take advantage of some of the other resources that we have so here is a proposed process that I'd be looking to you tonight for some feedback and certainly to members of the public that are interested in this process so tonight January 28th I have a specific ask I would after attending and being part of the activities identified down below where we have notification of all of the folks who would be impacted at Freemont elementary because even those students who are in kindergarten today will at some point be going to a different middle school if they live in some of these areas that we've talked about and so we want all of the folks over at Fremont to understand what's going to happen or at least the proposal and then certainly would take input
106from those individuals at Eagle Valley Middle School will have planned for a neighborhood meeting that would address the individuals there because students would be attending in greater number at Eagle Valley middle school and so we hope to conduct that meeting on February 12th and starting time is likely to be right around six o'clock and the same thing at Carson middle school for February 13th and then we would meet with the folks who are zoned currently for Fremont elementary on February 27th on March 10th they'd returned to this body asking for a final action item to allow us to move forward so that we can begin construction and do some of the other aspects of our rezoning as we experienced and continue to experience growth in the community so tonight I am seeking board authorization to
107hold these public meetings and to gather input and then return to the trustees at the March 10th school board meeting to modify the Eagle Valley middle school attendance zone to accomplish some aspect of phase one that has been as it has been explained here this evening and to also include any modifications that might be based on new information from the public do you have any questions for me and you mentioned that students that are currently zoned in the Freemont zone that would be shifted to Eagle Valley that are currently attending CMS could still attend CMS so that would be six seventh eighth graders currently at CMS that live in that area and but then with the variance it said no transportation what transportation would be provide for those older students that are already at Carson
108middle school and could remain there even though their residents would change zoning Thank You trustee Crossman we would continue to so part of the part of the job of doing any kind of rezoning is working with the Transportation Department and so if there is currently bussing going on there we would have to take a look at that obviously I see us probably using a three year window of time before we can make a full jump between this rezoning process simply because for that period of time if we send next year sixth graders there there's three years sixth grade seventh grade in eighth grade where it's going to take that time period for us to make that full shift but we would certainly look for example if if maybe there's a seventh grader at Carson middle
109now who would have been in this the Fremont Zone and if that family currently lives with inside the what inside the walking distance or the walking zone if there's currently not busing for that family we wouldn't create busing for that family we would still follow the protocols that the district has but if they are currently receiving transportation we would certainly have to look at that and make some sort of accommodation the whole north end of the town there that we're looking at that they're not walking distance to you correct yeah and they're out there at a place where with that very busy road we we would want to make sure that we could accommodate those students those additional ones that were taking to Eagle Valley have them do we have a cost figure for that
110additional transportation and do we have enough bus drivers and buses to have that added hundred students I have discussed this with the Transportation Department supervisor and she feels like that this is within our purview to do I don't have a dollar figure for you in terms of requiring more drivers or more buses and then on the variance policy where they have to do it every year that's currently what's in our practice and in our policy so there's a chance that if somebody got a variance for fifth for sixth grade and their eighth grader went to the high school that they could get their variants revoked and they have to go back to Eagle Valley for the last years it's possible but it's it's highly unlikely that's why I mentioned I think in this in this
111slide that behavior attendance and academic standing must be satisfactory I mean I have yet really to see where principals have revoked variances because it's a really good student with good test grades and good good attendance so it's it's usually the reverse of that one of variance gets denied when are we looking at construction again for the additional space at equal value we hope to kick that off as soon as we can when everything is set up by I have on my desk right now an architect's proposal so things are in motion right now to start constructing that addition to Eagle Valley Middle School what's here the construction Eagle Valley are we hoping to have that because if we balance out both middle schools at about 950 students each person middle school will still have additional
112capacity when we add on to Eagle Valley are we looking to add on to have it have additional capacity to accommodate maybe we have 1,100 students at each middle school is that something that we're looking into for that proposal or for the construction plans trustee cross when what you what you say makes sense and I think we're only limited by the amount of money that we have so I think we would certainly look at other options and try to take into account the fact that somewhere after all of us have done our piece there's there's going to be some limitation in how many middle school students are will be in town and whether or not the town at that time decides to build a third middle school or to continue adding on and increasing the
113sizes of our to I mean we're gonna we're going to ultimately with two very large middle schools the way we're going Richard how does the the site we're looking at over on Snyder impact these parents at fridge one of the parents who wrote in was concerned about you know we're looking up potentially a rezoning now and then when that school gets built if that could school gets built there could be another potential rezoning and how does that impact these parents well currently we have six elementary schools and each of those schools are between five hundred and thirty to six hundred students again I think we have to ask ourselves how big do we want our elementary schools to be which was why we have started looking at the Snyder property in the first place so
114to add another elementary school or potential elementary school to our holdings to our assets we could then modify or adjust the elementary zones to reduce the total number of students attending those individual Elementary School's wouldn't it be nice to have schools of four hundred and fifty elementary sized schools and if we buy Snyder Avenue that would we could rezone all of the elementary schools to be slightly smaller and to then take into account the addition of having Snyder Avenue as a potential school to also factor into the rezoning part of what we're trying to do so to me it makes sense I mean we are seeing a lot of potential growth in the city we've not had this opportunity in the past this is kind of dropped in our laps of course we're not done
115yet I mean there's still some considerations that have to be done but I think we would we'd be remiss if we don't take some steps to try and position ourselves to reduce numbers and then then we're kind of set for a little while I mean then I think growth can happen and we'll have space in all of our schools to add to if we if we do it right so and I appreciate that I agree with you I think uh you know if we have the luxury of if this works on we have the luxury of having less student population in each elementary school all the better my question really was we're gonna you know if we approve this we go through a rezoning that impacts Fremont elementary school and then potentially a couple years
116later we go through another rezoning does it make sense to and I'm just thinking you know maybe as a parent who was over there do we want to do we want to put some of these people through rezoning twice yeah I wouldn't recommend trying to rezone twice I think once we have made a final commitment to the Snyder Avenue property you've saw you've seen our our attendance zones and what they might look like I think immediately we re-engage Davis demographics and we try to figure out a new attendance zone but we just do that once and then we include what we want to do with Snyder Avenue in that discussion I think if we do that multiple times I think we lose a little credibility and I think the best place would be to try
117to get back to re-establishing those zones so that their legacy like if if that's the word I can use I mean it's wonderful to be able to say yeah my family all went to this school and if we can get to that point without modifying at multiple times I just think it's better for the community I got a terrible cold so I apologize I'm wondering on the variances is there any thought about there's 75 students that's going to be affected what have you get 75 requests for variances what's a criteria going to be to approve a variance I I would be really surprised if that happened but it's possible I suppose and and I don't have a good response for you I'm assuming that there will be some individuals that will that are currently zoned
118for Karson middle school who will want to continue their for whatever reason but I also think that there will be some parents who will say you know what I'm okay with that it might be closer to home might be a shorter bus ride there might be a lot of reasons and I I think that we'll just have to cross those bridges when we get to them I yeah it's really difficult to see who may or may not want to participate but I think that's why we have to establish some rules and and say what the expectation is and then we deal with the exceptions after the fact and I think it would be important to let the parents know what the rules are the criterias are going to be right now just as any other
119attendance zone it's it's where you live unless you have another way that you want me to look at this no but we're stating if I'd hearing you right is that you're willing to approve some variances for the Fremont students now that are currently going to you go I mean going to Carson middle school is that right now Thank You trustee Varner we have always done that in our school district and even going back to 2009 when that last rezone tweak was done we allowed parents to make a decision and some parents said you know what next three years that's a good place I know the I know the school I know the people up there I'm happy to have my child go there but but we did offer an opportunity for some choice well I
120believe is something that needs to be done Carson middle school is definitely we're crowded and something relief has to be taken in the near future just another question because I know that the gait programming there's very um there's differences in at both middle schools is there plans to increase the gate programming at Eagle Valley middle school by as early as next year would they have how where where's the status of that you trusty craftsman I know that we're also talking about budget tonight we would have to look at the gate program if it didn't look like that we could manage an equitable gate program at Eagle Valley middle school then we would try to make room for those individuals at Carson middle a so if we have it in one place we may not be
121able to afford it in both but if we have designated gate people students who want to attend and their families will try to work without it and accommodate them I know it's not very scientific in terms of all of these what ifs but is our goal when we have equal-sized middle schools to have equal programming I'm sorry yes yes it would be thank you so just for clarification if you go back to the dates so you're asking us tonight to go through phase one and phase one is moving that line correct is that what you're asking us to do tonight I'm asking for the board to say we realize that some of this work has to be done and we're behind the work starting and when I come back in the first meeting in March
122I would hope at that point the board would be willing and able to make a decision for us to notify our impacted students and their families whatever the outcome is for us to go forward in this projected change in attendance so and so does that make sense yeah I just have a feeling the feeling in here right now is that we're making the decision to rezone and then we're going and we're going out to the neighborhoods I wanted to make sure that we're all clear that we're not making a decision on rezoning tonight we're going out and we're talking to these people at their neighborhoods we're not going to these neighborhood meetings and telling this is what it is correct okay I thought I just want to get that out there because I think right
123now there's a feeling that this today we are saying we're rezoning you and we're coming to tell you this is what we're doing wouldn't you don't have any input it couldn't change it's we've already made our decision so I just want to get that on the record that word we're having these neighborhood meeting so that people can come and talk to those two at their places that we are just telling you and staff that we'd like to look into this because we know that there's an overcrowding issue at our middle schools Thank You trustee Wilkie at the same time I think it's important that the community hear this information in a public setting we want to be able to answer people's questions we want to hear from them at the same time it has to
124start somewhere and so that it's maybe as as informational as a can be I know the press is here I know that we have these meetings that are established and we'll use mr. Davis's office to help get out through our public information officer more information about the why and the how and the things to consider and who to contact and when to attend a meeting all of those things I think we have to have more discussion of course and involve I mean we always do a really good job I feel of involving our community and getting input from everybody I know they're you know like Stacy said there is concern of rushing into a judgement and I think what I'm hearing is we don't want to rush into a judgement but I'm wondering with this
125with this motion we're looking at making tonight if we even need to if we even need a motion to do these neighborhood meetings and whatnot do we really need to approve anything can we just table this and I conduct all this and I would it not be a motion to rezone but it would be a motion to proceed direct staff to um you know proceed with public meetings and and neighborhood meetings is that mr. puffs walkies yes I I think that the proposed motion would be modified to authorize the superintendent to issue notifications regarding his desire to rezone that the district and to send and to conduct the neighborhood meetings so that this board could have more information and report back to the board in March I think really the intent is we've been talking
126about this for quite a bit and it's it's just to start this process and to start to make some decisions and making sure that we have the stakeholders giving them an opportunity to provide their input and kind of make sure this process is as seamless as possible for families and our schools so I do have a question on the notification that will be sent out to the families are we giving them enough no it is I mean did that dates that we see proposed are at the 12 in the 13 of February right how are we giving them and I've notice about these meetings because I would imagine the letters gonna be sent out right we could also contact individuals and invite them to attend any of the three that are on there because they're
127basically going to be similar but we can put that information out through a robo call which I think you know a couple of weeks in advance which is where we are now should give most people plenty of time to get that on their calendar and maybe adjust things to attend another session if they're unable to take the attend the one that were there currently attending or living and I'm assuming that notification will be both in English and in Spanish yes yes absolutely perfect so I guess I'd entertain a motion to move forward I didn't oh I didn't quite finish it but I can give it a shot be brave Joe forgive me if I fumble I moved at the Carson City School District Board of Trustees authorized the superintendent to conduct neighborhood meetings and further
128investigate the potential need to adjust the Fremont elementary school school attendance zone the Eagle Valley middle school attendance zone yeah okay so I can amend that to adjust to adjust to address the potential need to adjust the ego Valley Middle School attendance zone and I think maybe I want to stop there today would you I'm a little confused about the date just for Renee's sake could you try that again just so it's changed a couple times so if we could get something solidified for her I think she'd appreciate it maybe add on to it that beginning the fall semester twenty twenty twenty one school year so that the notice of all those buildings knows that it's it is looking at so let's try this again the wordsmithing from an engineer this is historic I move
129that the Carson City School District Board of Trustees authorized the superintendent to conduct neighborhood meetings and further investigate the potential need to adjust the attendance zone of Eagle Valley middle school beginning with the fall semester of 2020 2021 school year a second we have a motion in a second so any comment from the board for the discussion okay so now I'd call for a public comment I'm seeing none this is your opportunity we're waiting with bated breath just a quick apology to the other public comment we just um in when we do public comment at the beginning it's on items that aren't on the agenda you do public comment on the agenda cuz we have to stick to our agenda that's why so sorry I don't want you to feel bad hi thank you again
130I appreciate the presentation that would oh my name is Tracey Shan and thank you for the information superintendent Stokes and thank you for this opportunity I do have a few additional questions after the presentation and trustee Cacioppo was I think he was asking the same question but my main concern is if we do have a decision on the Snyder property and make another Elementary School and we essentially have to rezone all those elementary schools to balance the enrollment between all of them we then also have to make a decision on how we're going to split out those elementary schools into the two different middle schools and I am trying to understand how many rezoning are actually going to occur in the next two to five years I do have three children they will all be
131in the district starting in a year and a half and so I'm trying to understand how many rezoning is I'm gonna go through as a board member the only board member who's gone through rezoning I can tell you it'll be as few as possible because we don't like to go through it either so I think what we have to do this one to do for capacity because if you haven't been to Carson I mean you have kids that go to Carson middle school you know how that is going through the halls and stuff it's is a safety issue so we're not gonna like we've discussed before we're not gonna do it five or six times we're gonna do it as minimal as possible this one will work on this one and then after we have
132this one we'll know how many will have and it's really going to depend if we take the Snyder property and what we're gonna do with it but we won't know until we make those decisions right worst case scenario are we going to rezone this year for starting in the fall and then would win is the projected construction to be complete at Eagle Valley middle for the record Richard Stokes our goal is to have it ready for the 2122 school year so not for next fall but the fall after and and so then and I'd be happy to give you my copy looking at the current attendance zones for the elementary schools and and I made mention in my presentation that there's that little jog that could be reverted back to Eagle out to Carson middle
133school sorry to Eagle Valley so the goal would be is to follow these kind of natural roads so that the attendance zones are relatively easy to follow but we might have to using this the software though that I mentioned earlier it might change by a couple of roads depending on how many kids live there so the goal would again be to try and make uniform numbers at our schools so that we don't have one school of two hundred and fifty and another school of nearly seven hundred so our goal is to try and make equitable schools where programming and staffing and all of those things are univer universal and so as trustee Wilkie has stated it's not fun to try to make multiple changes and try to figure out who goes where when so we
134would try to do that with the best information we have but only once if we can manage that so but just to clarify and help me understand even if there's no decision made on this night of property to move forward with it we would do a phase one this year for starting in fall and then we would do another phase just the fall after to balance the two middle schools so between now and when the new addition is completed at Eagle Valley middle school we would want to fill that building up as well as we could with with whatever change has to happen if let's say for example we don't buy the Snyder property and we would probably leave the elementary attendance zones alone the schools are functioning the way they are but we would
135want to look at our middle schools again because in order to come up with an equitable number we may require another change in attendance zone so there's there's some unknowns there some variables so we don't have the answers to yet and I think we're starting to veer a little bit off the topic because these are the topics that we will be discussing in those community forums and so those are great questions and I think those are exactly the same questions so we have as trustees and so I think that we're all going to work together to make sure that your lives are uprooted as least amount as possible so and I think that even district staff I mean none of us are wanting to make things challenging for families but that's part of the process
136of getting out and discussing and educating and saying okay well this is what we're doing because with or without Snyder that property on Snyder we're going to have to balance out our middle schools because we just can't maintain the way it is and so that's that's the challenge I think we're all facing and we've been talking about for the last well four years that I've been on here now so it's it's something that's long overdue that we've been kind of struggling with for a little bit I totally understand yep I just live very close to one of those lines between the two schools and so I immediately what source could happen we get zoned for Eagle Valley come fall and the very next year we get get moved again and again I have two girls
137that will be going into middle school very soon and yeah that's middle schools probably their worst time in life so I'm trying to avoid that as much as possible would be much appreciated I understand you're trying to lessen the impact on families so so I'll save most of my questions for the community meetings then because they do also go around like how are we gonna improve and increase programming in areas that it actually takes years to build capacity in those programming differences between the two middle schools that's current that's not something that happens overnight so thank you so much and so baby before the community meeting since you know you're gonna go you should probably shoot emails to staff and let them know what questions you're gonna have so that we can be prepared with
138some answers for especially for that question there that's a great question to ask and so instead of a saying we'll have to get back to you so I would I would prefer everybody who has concerns to to be emailing staff and letting them know what questions you're gonna have so that we can be prepared to answer those at those community meetings okay thank you very much thank you president Walker I would also add that families would be welcome to attend at either location especially if they're currently attending one site and just have never been to the other we would welcome them to come and attend multiple multiple meetings or go to the meeting where they may not be as familiar with the program and have a chance to look around and we'll certainly avail ourselves
139to providing whatever resources and information we can thank you we have to have any other public comment wanting to speak on this topic good evening again my name is Karin cries mech I'm a parent and resident here in Carson as I stated before I do have three kids in the in the district two currently at Carson middle and even though it's overcrowded they love it they absolutely love it I think it's a testament to the district and the teachers and the staff there that they feel it's their home right now and I have a child at Montessori in fifth grade he's going to be bridging up - we thought Carson middle this coming year so I just I appreciate the presentation it was very well thought out it makes sense but I encourage you guys
140what you seem to do I know it's only 75 families to you guys and the grand scheme of things but that's a big change for us so if just going forward you could consider things like if my eighth graders then graduate and my sixth grader is going to 7th does she have to reapply for variance every year I know they're difficult to get at Carson middle because I know it's crowded so just going forward helping us make decisions if we could have some bright lines drawn so that I don't have to tell my 6th grader I don't know where you're going to school next year that would make the transition easier and y'all seem very sensitive to it and I appreciate that but it's a big change for us and as we acknowledge middle school
141is not a good time for change and I have three girls they're all going to be teenagers so like again I get the impression that you guys understand so just going forward if you can keep that in mind that's thank you very much thank you thank you any other public comment please just remember state your name for the record I am Michelle stoner I'm a Carson City resident and I have two children I've never quite understood the zoning in since city both of my children have attended Fremont elementary for all six years of their elementary schools my oldest who is now at Carson high school attended Carson middle school all three years my youngest is is very excited to go to Carson middle school because of course I myself went to Carson middle school all
142three years his brother went there and he is very excited I'm gonna reiterate what she said about the the band program mr. jocks is a wonderful teacher and I my son has talked about it for three years since but the second grade about wanting to go to Carson middle school to attend that specific band program so you know it does affect a lot of these families that that we we moved into the areas that we did some people purchased some people are renting mice like myself but we did a lot of investigating as to where we were going to be sending our children and so it will affect us and I'm glad that there is a potential for variance but it it scares me to have to tell my child I'm sorry I wasn't able
143to get a variance for you you have to go to Eagle Valley Middle School and for that to break my child's heart so that's my comment thank you for sharing your thoughts and the other public input so and I'll just say we're we're always welcoming of community input and I know our staff is very receptive and communicative to family so please share your concerns with those forums and then if you have any questions beyond those we're available so thank you so we have a motion and a second we've discussed it at length so I'll call it a question all in favor all right any opposed motion passes Thank You mr. Stokes the next item on the agenda is the presentation and discussion on budget assumptions for the Carson City School District for fiscal year 2020
1442021 this is for discussion only mr. fuelling good evening trustees and refueling for the record snow saying I think this is the biggest crowd I've ever had when I was talking about budgets we should talk about how the state is rezoning funds away from the district in future years and could really fill this place so each year early in the budget process for the next that the coming school year we go through several will be talking about the budget has several meetings this is kind of the first blush assumptions for budget for next year and we'll try to make this as quick as I can for you the timeline of kind of major events is the same as he as it is in any year we get revenue projections from taxation a preliminary and then
145a final we have a tentative budget that will be presented to you on the 14th of April that is for discussion input by that is not for approval we have to turn that in taxation on the next day which will be yeah fun and then on May 26 which is the fourth Tuesday in May as a part of that board meeting we will the budget hearing to consider that budget for approval apparently on June 8th of 2019 we will go back in time and then I will turn that into the state my apologies I'll use my flux capacitor to get back there so my favorite quote that I share with you every year around this time there are known knowns these are things that we know that we know there are known unknowns that is
146to say there are things that we know we don't know there but there are also unknown unknowns there are things we don't know we don't know so Donald Rumsfeld who was I think the only person whose Secretary of Defense twice under george w bush and also under Gerald Ford for his short time as president made this great quote but it's very true so fortunately it's not a legislative year and so there should be no unknown unknowns but again there are unknown unknowns and you don't really know when unknown unknowns will come to society mrs. Cortez so the known unknowns again will be give me some information on tax projections from the Department of Taxation the Department of Education so that the in the current year if you recall the per pupil amount that we started
147our that we have for this current year dropped from last year so we're actually receiving less money per pupil this year than we did last year going into the new year we go from 71 84 to 70 to 85 that's an increase of a hundred dollars which is I'm glad we have an increase rather than decrease but it's still not not nearly what we would hope for again over the last decade those increases have averaged about 1.4 percent which over the prior four decades they were higher so that's the conundrum that were in here and well then I'll get back to this here in just a second clearly that is impactful to our earlier discussions classes production funding we at this point plan on continuing with the alternative plan which requires us not only to
148try to keep class size ratios inverse to third grade but also fourth and fifth grade special ed funding we still do not know what how that will be allocated out we would certainly expect an increase but we don't know the exact level of funding so we have to estimate at this time so the best estimates for our assumptions so one of the initial things to talk about and we solve time is that what what I'm as I started building the budget a couple months ago I've left enrollment flat so from from this year where we are looking into next year not actually showing an increase for revenue purposes the intention is to be I think it's completely unrealistic that we would lose enrollment however I'm also worried about the future so this last year the
149initial estimate was seventy seven seventy eight and that's what we budgeted and then we ended up with seventy seven forty as ever expected average daily enrollment so a little less revenue than initially expected so anyway considering what looks to be happening in in the future years and beyond just being really conservative with it right now and needs to give you a baseline feel for what things are looking like overall [Music] this I am so I would have you know mr. cassiopeia SEO people will be happy with having a graph here so I had to share this this is a really interesting it may not look like much so this is district enrollment K through 12 the last three years on the x-axis here you have the day of school draw out an entire school year
150and then you have your enrollment and you'll notice that after break so this year overall yellow is 1920 and we're a little bit higher than we were last year overall to two things kind of stand out we really didn't have much of a dip going into the break as we have had in the past but when you look at after the break in the last two years and this is true in years prior to as well you see this dip in the number of students and kind of the flat line and decline from there and this year and because I look at these things that just set out like a sore thumb you don't have that you actually have the number of students district-wide coming back basically as the same number you left before Christmas
151break and it's actually increasing slightly from there so what to make of that you know I I don't know if that's fewer students leaving or if it's just more students coming in but it seems to make sense with all the developments going on that there's probably maybe some families moving in in in between the semesters and I know there's a lot of work going into trying to keep kids maybe from dropping out once they're in 12th grade if they're having some problems so maybe it's a little bit of both I have it for each grade level and I think so this is excuse me Elementary you see we should have fewer kids in elementary then we did two years ago but as compared to last year where we were under where we were last year
152for the whole first semester we have now grown past what we had in the second semester so that's another little interesting change middle school just continues to go and for whatever reason it is all at Carson middle school Carson middle school about three weeks into the school year was at about twelve sixty-six 1267 for population and just today they hit twelve ninety so they've just just keep adding kids Eagle Valley hit is basically flatlined they've been in like 650 and the 656 60 range for with the for the year and in high school is you know they're increasing a little bit to so their population hasn't quite fallen off so anyway I I'm sorry that was so small but I thought that was worthwhile special education aid so assuming there will be some growth we
153don't know what that is exactly but if it's a 100 or 200 thousand dollars I think that's a it's a pretty reasonable estimate based on past increases we've had year year class size reduction based on what projected enrollment is for all the schools in the district and we have to I look at every single grade level and what those at each school and that there's just a larger kind of equation that that all fits into and it looks like we would get a little more funding next year tax revenue is of course the economy is doing really well so we would expect all of our major tax revenue sources to increase we do lose some funding to the charter schools each year and it's generally right around 400 thousand this year I think it's budgeted
154to be like 368 something like that so that that might be a shade high but it's a little cushion for an expense I'd general fund staffing expecting about a 1.5 million dollar increase in staffing costs steps for all of our staff costs about five hundred seventy five thousand the negotiated percentage increases add on another eight hundred thousand health insurance costs this is actually one where you have to look at a little bit more we recently had a meeting with our insurance broker Valerie Clark and our claims ratios are not doing so well the last six months in particular and her initial estimate was for us to look at budgeting between ten and fifteen percent increase for health insurance so there's still some more time to take a look at that but that's certainly a significant
155issue that we're gonna have to work with our workers comp insurance rate will plan on increasing that for next year we are self-funded for workers comp based on the fund our the when folks get a claim for workman's come down low amount that's determined I'm forgetting the source book where you know if you lose 4% function in your shoulder there's a value to that those values two years ago all or increased in the in the latest version of that document so we've seen some increased cost for workers comp so in order to cover that we're gonna have to increase our workers compensation insurance rate non staffing at this point I have no increase to operating budgets except for actually having a slight expected increase in our property and liability insurance of about twenty five thousand
156dollars which is almost a six hundred thousand dollar policy we have the cops and schools grant which will continue at this point the technology replacement cycle this last year we cut about almost five hundred thousand dollars out of that so what's left still is about five hundred fifty thousand that will likely get fine-tuned a bit before we get to the tentative budget so the the budget that the board approved for this year had a deficit of about one point nine five million dollars the and just as a kind of a refresher on what it took to get there so in prior years we were spending we were budgeting at least a million dollars a year on curriculum that was cut and the you know kind of what came up tonight it was fortunate we were
157able to get so much curriculum work done in the last three years where there's really not a whole lot left to worry about the five hundred thousand in tech replacement two hundred thousand was cut from operating budgets we took the annual bus out of the transportation budget work based learning coordinator position was moved fully to a grant there were some read by three positions so if you recall last school year we lost all of almost all of our read by three funding and so the board accessed contingency funds to try to help some of the elementary schools still continue as some of their programming but when that that funding didn't come back to those positions weren't funded again there were nine total positions but across the Elementary in high schools that some went away some
158were absorbed into into grants and then six positions at the district office one in fiscal one an HR two net services one in safety and one kind of district-wide custodian operations so when looking at this year then we're expecting an increase in revenue of just over a million dollars but again increase expenditures so it's a 2.4 million dollar deficit at kind of the start or looking at clearly there's a long way to go months ahead and a lot of us will get fine-tuned and clearly we have work to do to try to see what we can do to reduce that and just as a reminder I guess given the new funding bill Senate bill 543 while we're expecting an increase of 1.1 million in revenue this coming year the following year we likely will end
159up in a hold harmless state in this 66 million will be a revenue at what we best understand right now for fully consecutive years so the the scary thing to me with that is you have all this development going on in town I mean you you literally not that you're not going to increase a thousand kids in five years but literally if you did you'd receive no additional funds nothing you just have to make it work so that is just be kind of kept in mind as we go through this I think for actual projections over five years I think we have enrolment increasing I think around 150 to 200 kids but and still that's significant would to not have any additional revenues so this is being discussed really came up for the first time
160significantly at the Commission on school funding it's not my work group the other work group was talking about it and the NDE is currently trying to get together what they think these these hold harmless amounts would be and this really simplifies it because it's it there's a little more there's more to it than just looking at this revenue number there they maybe contain a consideration class size reductions special ed grants kind of all in a larger pot so there's definitely more we need to figure out but I think in in simple terms just kind of wrap your head around the problem just thinking of it as far as these general fund dollars that they would be flatlined for four years be pretty pretty significant so do you get a feeling in those means that people
161are understanding the ramifications of this I think the folks who are not from Clark County understand the ramifications of it yeah you know and one of the interesting things to with this and it doesn't exactly impact us but it will impact Carson Montessori is that so all of the charter schools in the state are viewed as kind of individual entities I mean they're kind of like their own districts they there's no hold harmless language at all for them so I I haven't gone through to look at what that means for Carson Montessori but that that is a really for some of the the role charters they mean they wouldn't even have the Hartman's they'd have to jump onto the new formula right away and could have a really significant impact to them so yeah I
162mean I mean everyone realizes it's an issue it's clearly more concerned for us I don't know once the new formula like a a base of the model is created which apparently is done and will be presented at the February meeting they're gonna start plugging in numbers and looking at outcomes and I think at that point then they can really start looking at what's the impact but they need some numbers to look at first so it's on the horizon but not quite there yet so that's all I have over the next four five meetings we'll have opportunities to talk more about budget again in April will have the tentative budget coming to you kind of as a first more of a kind of formal look at and all this but having to take any questions or
163so any discussion AJ projected 1.95 million dollar deficit this year do you have any figures on what the actual deficit end of the year will be so now that right at the end of the school year we had all the the benefits enrollment and and really kind of the if there was anybody new who is going to be hired for the year they've kind of come on at this point within our accounting system we'll be able to run kind of a fresh look now given all of these folks in this scenario what do we really think it's gonna look like I I know it will come in less than that because it has to but I I don't know a good number at this point it I'd be guessing if I if I did what
164is the figure that we have to keep in a balance to maintain the fiscal solvency so currently so the the government finance Officers Association of America they they just recommend as a healthy fund balance set like seventeen percent basically the only kind of other number that's significant as far as fiscal health is four percent and at that point the state could come in and take over the activities of the districts so that if I believe that's only happened once it happened in White Pine County about twenty years ago well Clark it so Clark is below four percent and they lost an arbitration decision that I don't understand because they were less than four percent however they are on fiscal watch and I I think Clark maybe has more power than the state in some ways
165because it does seem like anything's really happening because of it but yeah that they are on fiscal watch as far as the local committee on government finance actually they just met today and Clark were supposed to be there talking about it but I was trying to put together some pretty graphs for for you all so I'm sorry so when do you think that you're gonna present to this board where that 2.4 mm is gonna be cut or if we have to take it out of in defending or when are you thinking of presenting that we have already been engaging in conversations about this with you know I went around and gathered information from staff that were willing to respond from the schools we've met with principals to talk about this and kind of brainstorm so
166I I'm not I can certainly we could bring back at the next meeting but I think there's still a little more work to do to fine-tune that so certainly within the month we'd be back with maybe earlier I think I need to discuss that a little more with with mr. Stokes and the team but I mean and if you I mean it's really it's up to you if you'd like me back earlier talking about that was sort of certainly good I just don't think we're talking about such a big deficit I don't want it to happen at it you know mark in the blast end of March and then we have to make a decision the next mean that's all it's when I mean we've been talking about it so we kind of already have
167a feeling of where it's gonna go but when we're talking about cuts we unfortunately staffs the only place where we have a lot of stuff and so that's staff and programming so we kind of need to know where we're going in what direction it's all and I just don't want to be last minute I don't see how we can go a lot longer with a two million dollar deaths of each year before we get down to that zone where we're going to not be fiscally solvent or have that cushion or whatever the state mandates sir so how long if we approve deficit say a two million dollar deficit how long before we get down to that area or not fiscally sound so I think the the budget this year if we hit that deficit we
168were gonna end the year right around that 17 percent mark so within given costs escalations I mean just your staff increases in and on staffing costs you probably have three years maybe two probably three and I've said this before and I mr. Stokes and I were just talking about this yesterday is the fact is that our schools are all full and we're going to have to make some adjustments and it's going to impact the quality of our education it's going to impact all of the students in this district and I think it's pretty frightening when you think about some of those cuts and what we might have to do and I think that now is the time to start looking at some creative ways to save money and really like as a staff letting us
169know what do you view as this is vital to our operation whereas this is something we could put on the back burner until this gets figured out but I think that it's it could have a substantial impact on all of our schools and I think that's very scary and if I could just add I think one of the things in spending so much time with this kind of new model and new funding it just no matter what you do and how you took it it doesn't seem to come out very good for the rural districts in general it just just doesn't and and made this point at the NASA Kennedy last week our week before that when it what really matters and for you and your discussions in the public and you know legislative session
170very quickly is gonna be here that what matters more than anything is the adequacy like the adders could be like adequacy and the formula are two different things I don't know that the legislators get that I don't that public gets that but the formula I don't know that there's a whole lot that can be done to really help that so it comes back to the level of funding and adequacy and that the superintendent's have been railing for funding the base with the legislature for a long time but that adequacy piece that is really what could make the biggest difference even even partially getting there would do a lot to help every rural district in the state so I just want to impress that upon you that as that conversation starts happening that that really I
171mean the model clearly is important in the distribution but the total level of funding is even more so thank you sorry I think going forward AJ like Richard said you know we're looking at at this rate you know only be able to make it to three years I think part of our for me partner I'd like to see what what this looks like like we did last time we talked about like a three million dollar deficit maybe so we're not comfortable with that we'd like to keep it below a certain point I'd like to see us okay if we know this is going to be hard times for four years what's the maximum deficit we can absorb to get us past that you know maybe project out five or six years and say you know
172ideally this is this is where we need to be and yeah we have to make some hard decisions but if we make hard decisions and we still end up with an empty kettle you know that you know that's probably even worse than making hard decisions and and surviving so thank you AJ but grant request to Clark County good luck next item is presentation by superintendent of the state of the district information overview for the Carson City School District 2019 2020 school year and beyond for discussion only mr. Stokes Thank You mr. president members of the board it's my pleasure to be before you this is something that we've tried to do every year for the last little bit and taken a few different looks at some of our data but appreciate the opportunity to talk
173here because I we have a lot to be happy about we have a lot to be grateful for certainly a wonderful place to work and I appreciate the support of trustees of the community and certainly of our staff so you know about us a lot but for those that might be watching or may be new to the community we have a nice-sized school district that we operate we're small enough to be able to recognize a lot of our teachers that come here and we get to know them and they become our colleagues our associates we're grateful for that we also have a manageable number of students that we deal with we're not we're not a giant like some of our other colleagues in the school district in terms of size of a district and so
174not only can we be personable but we also have funding that helps us to do important jobs and well so we have some staff that can help us do jobs that aren't available in some of the rural districts so we really are two good-sized people don't recognize or understand that we have a charter school that's under our umbrella and we're grateful for their partnership and appreciate their work so we look at our our district numbers about seven thousand eight hundred and fifty and those are numbers that don't include our preschool so as we count our preschool students were at about 8,000 this is a graphic that kind of goes back a long ways but I was talking with a fellow staff member here just the other day and in the first 15 years of my
175existence as an educator my world did not change much we in no way had the kind of training and the kind of opportunities that we have today and as we have gone through all of the different iterations between teach for success and No Child Left Behind and our race to the top information and now as we as we take other steps there's been some tremendously good opportunities and training and we have taken a lot of the very best from each of those programs and so this just is a nice little graphic to show that we believe that instead of teaching to a bell curve we're trying to move to a more student-centered focus that we know students have their own way of learning and that we have to be able to understand that and and
176move in all parts of our work to try and impact their lives this is a kind of a snapshot of the number of employees that we have and in which positions we employ more folks than the city does I think it can probably be argued whether or not a local employer is the state but we're right up there in terms of the number of employees that we supervise and who who are part of our organization and contributing to a high degree we're very fortunate to have a meaningful strategic plan it was put together not only with the support of trustees and school personnel but also community members and I believe it's working well I believe we have opened a lot of doors I believe that there are though individuals who support us everyday in our
177work and we're grateful for their efforts so this is where maybe the numbers take a little little turn and what I tried to do here was to make some comparisons against other schools in Northern Nevada just for you to see I want to preface this information by saying this is information from the night 2018 2019 school years as reported in the Nevada report card that's put out by the Nevada Department of Education so I'm hoping that we're seeing apples for apples here but there's always that consideration that I think yeah one has to assume when looking at statewide data that the reporting may not be exactly the same so having said that on the the first column is the school districts that are in our area and that are most closely related to us in
178terms of size and then at the bottom I've identified the numbers for the state in these different areas so the first second column over is enrollment next column is graduation rate the next column over is the composite scores for the AC T and then the final is the enrollment numbers for Career and Technical Education you can see how we stack up there of course we are proud that we're continuing to grow in terms of the number of seniors that we graduate every year and we're along with many of the other school districts in our region who are also making good strides in that particular area this next slide shows a comparison about staffing and again this information is from the Department of Education there Nevada report card so across the top there it shows the
179district shows the number of administrators teachers paraprofessionals and on the far right those are long term subs that were reported by each of the school districts for the 2000 and 18 2019 school year so you can see that finding qualified staff is not just condition that we live here in Carson City this is a statewide issue and it's frustrating when you know some of the topics so mister feeling was discussing and trying to adequately fund and provide the highest level of education when some of the things that we deal with in Nevada are challenging us at every step any questions about this particular slide the only question I have is it looks like excuse me we have a lot more para pros employed than other districts you know and while one might think that we're
180comparing apples to apples you take a school district like Lyon County in Carson City we're fortunate all of our schools are within 15 minutes of each other Lyon County you have schools that are in earing ttan in Dayton in Silver Springs and Fernley and so they have individual schools there and we're talking about high schools each one of those those schools have to have administrators they have to have teachers they have to parapro so it's it's it's a little different at each site but this particular slide would show that we do have an additional number of para pros and and that was white choice I remember a couple years back when that was done because of our belief in the early childhood process well this slide while it looks a little discombobulated the intent was
181to separate parts of this slide so on the left-hand side just looking at daily average attendance for both our students in our district when compared with the murrs across the state and so you see the numbers there for both students and teachers and then another statistic from the Nevada report card that I thought was a interesting was the student to teacher ratio and based on information from the state that number looks like twenty four to one or is our district is eighteen to one again you have to look at this as an average not as at individual classrooms but that's I think that's a good show that we do value smaller class sizes and shows up in this slide accordingly looking at F Nissa T and special programs you can see on the left there
182how our schools are put together in terms of ethnicity you can see on the right hand column IEP represents the number of students that have individualized education plans LEP stands for limited English Proficient or those students that are in our ell programs and our free and reduced lunch numbers which is quite high you know you can think about that as you know every two kids that walk into the school building one of them is gonna be qualifying for that free and reduced lunch program so that indicates really the number of kids that may be living in a situation of poverty and school represents their best opportunity for nutrition M /v stands for mckinney-vento I got that number from mrs. Sweetland for essentially last year and that was the high number of students that were in
183transition students that were homeless essentially and so that's always a number that is of concern is that higher lower than last year do you know so currently we're at about 470 so right now that number is higher than it is today but the years not over I wanted to show this particular slide to let you know that our folks are busy students have challenges in their daily lives and they come in a lot of different you know situations I guess so the first two lines are showing violence from student on student and then student to staff please keep in mind that a lot of our folks have really hard jobs as they're dealing with students who bite kick head butt pinch gouge and it's hard work and we're very grateful for our folks to be
184able to hang in there and love their students to the point where they're they're willing to to deal with some of these things really to help we are seeing an increase in the number of dangerous weapons that are coming to school mostly in the form of knives we're dealing with those appropriately as they come to our attention we're also spokes of against is everybody any firearms constic ated I am unaware of any firearms so typically knives have been in the highest number that we have confiscated however also on the rise and in scary proportions are those occasions that have to do with being in use of or distributing controlled substances and most of that is being seen in the form of vaping which not only nicotine also including marijuana substances I also wanted to show
185that while we hear of bullying regularly and while I think human nature tends to and we'll bring the worst out sometimes we we are also seeing that not all of the reports of bullying are are confirmed so our folks are working hard to look at every instance that comes up they're investigating and they're taking appropriate action as needed and then of course you can see where some of those outcomes have resulted in suspensions of our students and again this this represents the 17 sorry the 18 19 school year this is a comparison of those IEP limited-english-proficient and FRL numbers when compared statewide and it just lets you see they're how we do in comparison to some of the larger school districts because those larger school districts are dictating some of these data points and and
186we're right in there I mean we could be considered having the same percentage of some of these students who need our assistance as to the same extent as some of the larger school districts we are however again proud to recognize the graduation rates of our students at both Carson High School and Pioneer High School as shown here against the state's graduation rate this just shows how the district has done over recent years and early on the numbers that you'll see at the top of this this slide this is Foose on do you recall when the cohort graduation process was implemented I want to say it's right in there about 12 2012 20 maybe 11 right in there somewhere so since that time and as our folks have not only improved what they're doing in the
187classroom I think we're also improving as an organization with tracking down the students who leave our community who go to another school and that is helping us to show greater number so there's a combination of things here why our graduation rates are climbing and why we hope they continue to climb but this is based on oversight and work by a lot of people not not the least of which are our elementary folks which I'll talk about in just a second so mister fueling again has provided some information for us this is again just a historic look at the per pupil amount in our school district that we've received over time the Great Recession hit our school districts the hardest in the year 2011 and 2012 and then you can see where we are today and
188mr. fuelling made reference to the fact that during this period of time there was maybe a yearly increase of about 1.4 percent where as you know most most economists will talk about a 2% increase per year year from year to year as just the cost of inflation or the price of doing business and so you can see that we have we're struggling still to make all the ends meet and to provide the services that are expected my last slide is celebration I want to really pay particular attention and recognize the work that has been done by our elementary schools I know that they made a presentation to this body earlier in the school year but schools we had Celia elementary that was a three star school last year and because of the work there they
189they jumped up to a five star ranking for those who might be watching this for the first time the schools in Nevada are ranked on a five star scale with one being the lowest number or ranked and five being the highest we also had fridge who came in at a four-star school Mark Twain Elementary was at a two-star school last year and because of their work effort ended up at a four-star school so a three-star school is considered I guess in this process as a school that doesn't have significant problems but also has some room for growth we're happy to say that our elementary schools have really done a good job and we're very proud of the students efforts the support from our parents and also the work of our staff our middle schools had
190kind of a tough year but in both cases that I've talked with both principals they have indicated that the schools are reporting high growth in their winter map tests and so we're really anxious to see how that turns out and expecting those numbers to increase here for the next year pioneer high school of course working in in a place where our kids need help and that school and the staff has done a lot of work to keep encouraging those students and they're showing growth and all the things that they're doing and we're pleased for their progress crushin high school while coming in out of coming in at a three-star they earned enough points in the ranking mechanism to actually be a five-star school unfortunately there are some conditions that we need to overcome there that
191have been reoccurring and we hope that that happens quickly and that we can have our or flagship school be that five-star school that they've shown that they can do so really that's my my state of the district I think we have a lot to be thankful for I'd like to express my thanks to you folks for the contributions that you make for your energy and your expertise I'd certainly want to give thanks to my staff it's a big operation and without their expertise and their dedication it would be tough to keep all the plates spinning to our schools our house they house tremendously professional individuals our students are delightful it's really a pleasure to meet and to interact with them in all aspects of the things that we're able to provide for them so during
192my pleasure my honor to be the superintendent of such a fine School District and I offer me and my staff to answer any questions that may have been raised as a result of this presentation dr. Delfin just I know we don't you know it's early yet but how are we looking any forecasting in terms of where you think we're gonna be next year in terms of teaching versus you know are we gonna see an increase in the need for subs substitutes or we you know think we're gonna see a decrease we've got some leads on being able to fill some of these teaching positions great question trustee Cacioppo I can tell you that we average about 20 retirees per year we've been doing that for the last few years so I expect that to keep
193going we always need subs I was just speaking to a guy that walked into district office thought we were the Nevada Department of Education I told them we were not but I could show them the way and how to apply we share subs across districts so it is tough sometimes to find them I think from the stats we've been doing okay with long term subs but I think we will definitely need more as far as one bright thing about our staff is we're getting a lot of our own pair of pros who are becoming teachers so that's actually been on the rise and so I I feel pretty good about filling some of those elementary positions for instance very sure-footed ly if you will because we are growing our own folks so I expect it
194to be a good year as far as read retaining the staff that we currently have now I don't ever know how many people at the end of the day meaning June or July who exit just on their own that's always a black hole for me and it scares me I can say it's great now and then all sudden I look like I have piled my face in June or July but nothing abnormal that I've seen in the in a trend so far so crossing my fingers trying to hire a Cacioppo in the process to mr. socially dislikes - thank you for the hard work you do and the teachers classified staff I think everybody works really hard and I think we do have a great district Thank You mr. Stokes and I'll just say I
195know that I mean I know it's usually from dawn and Stacey all the tough questions you get and sometimes are a little unfair but seriously we do you know there are some topics that are tough and we ask a lot of you all and it's tough having seven different bosses all with different interests but you guys do a good job addressing all of our concerns and doing so in a meaningful way and so thank you okay next item on the agenda is approval of the consent agenda which is a possible action item I move that that Carson City School District Board of Trustees approve the consent agenda has submitted second okay we're a motion a second any discussion hello comment you seem none all in favor aye can you post motion passes next item is
196informational items on the agenda this is for discussion only do you have any questions based on those so I feel we're missed I didn't realize that I had pioneers announcements so I'm gonna read them really quick so they have January 24th and 25th they're Speech and Debate competes at Galena high school on the 28th they have pyaare training is held at the health information management students on the 29th through the 5th they have a discovery ski trip and I wasn't invited in June 30th rock climbing club and then on February 4th their leadership class will be taking another trip to Sierra place to take part in their community service thank you thank you any other questions discussion Yes No ok next item is request for a future agenda items for topics it's 10:00 I will
197say the I've asked mister Cacioppo to join with me we're going to speak with mr. Stokes about his request for a contract extension and we anticipate that being on the next agenda so we could kind of start him in that discussion and hopefully get that off our plates so ok with that all during the meeting at 10:05 [Music]