001oh [Music] District Board of Trustees meeting today is Tuesday February 25th 2025 and we are going to call this meeting to order at 6:30 p.m. and we'll start off with agenda item number one adoption for the agenda as submitted so moved second okay moved by trusty Walker second by trusty Varner any um Schoolboard um comments C on any public comment c n all those in favor I any opposed motion carries agenda item number two flag salute by trusty kapam States of America to na indice thank you trusty Kim agenda item number three superintendent report superintendent feeling thank you president Ramirez uh tonight we have a a couple guests uh visiting um it is one of my great Pleasures to know that I have lots of amazing people around me um that do some incredible work
002so first if I could have Mr Tom Rhymer come on up over here feel free to any of those four chairs are yours sir that's a hot seat um Mr Rhymer was selected by the Nevada athletic Directors Association as the 2025 4 a5a athletic director of the year um everyone knows this is an easy job because everyone everyone agrees with you all the time right um no I've gotten to know Mr Rhymer um pretty well here over the last um year and a half and just really impressed with so much of the work that he's done I an example the other day I was over at at Carson High and um he had a group of I don't know probably 20 25 kids sitting in the upper cafeteria area um and I didn't know exactly
003what was happening but walking by I see you know I see the word Vision on the screen and and you know him talking with them and trying to get them engaged and after um finding out that you's he's working with the leaders and a lot of the athletic groups and talking about um you know talking about the future of the athletic program and what they want it to be at Carson High so um I just think great conversations and a great way to approach a lot of these things with our our kids so um Mr rer congratulations on that and if you'd like to say a few things I don't necessarily need to say anything I mean like you said it's uh everyone thanks me all the time and they appreciate everything that we do
004um it's all for the coaches and and the people that support us from from your office to Dan Carston's to um Miss Macy who's behind me it's it's really appreciative and even the parents who are in front of me Miss Walt and how they support the teams and their students is what makes it it successful it's not me but thank you do you want to say anything to AJ for saying your job was so easy any any comments from the okay congratulations and thank you because you are um a lot of athletic directors out there aren't very approachable you know to parents and whatnot and and you seem to be um you know at the events and what not parents you're very approachable parents feel very comfortable talking to you students um you know I
005mean I know my son just thinks the world of you and um so that speaks volumes you know when you're out there and you're um visible and stuff that just really does speak volumes so congratulations on your word thank you anybody else I also want to congratulate you I feel that um Athletics is such a huge component to Student Success and um we definitely thank you for your work for your hard work that you do with all our students much appreciated right thank you all right thank you sir another round of applause [Applause] H there we go um also to note on uh Tuesday March 11th we are going to have uh some ladies here in the district um get recognized as women of Distinction here in the community um something that the Carson City
006Chamber of Commerce Ronnie hanaman uh started up a number of years ago um actually if I recall uh the very first year that she did it um Mary pinski was one of them when she was still superintendent here um and Mrs fusan who is in the crowd was recognized last year uh this year we have the amazing candy roblas who I thought was just left the room per she just walked out okay um our uh yeah our CTE and workbase learning coordinator um up at Carson High and really does a lot of work around the district um and our very own trustee Molly Walt and president Lupe Ramirez so congratulations to the both of you thank you so [Applause] much um lastly uh I I was going to give a few updates on some legislative
007um bills but there's a lot of them and many of them are um impactful I and I think the just for right now the the most impactful thing um and I'll be up at the uh legislature tomorrow there will be the formal presentation of the K12 um funding um that came out in the governor's budget so that'll be presented to the uh joint assembly and Senate committee um and it's going to be a really interesting conversation um that I think will have a lot of public comment and um quite a bit of concern and uh Mr Windward will be speaking to some of that tonight um bills are are starting to be heard kind of in their their first round um in in the assembly and Senate committees um and so that some of them
008are just coming across our radar but we're starting to follow those and and give comment on them um but the the main concern uh right now is is this funding piece so we will be very much on top of that um at the next board meeting we'll actually have a formal agenda item to give an update on some of these bills as they start coming out start progressing and talk about some of the first conversations around them so we will get you those updates then and uh that I think is all I have for ton wonderful thank you agenda item number four board reports board member comments and this is for information only we'll start off with our school Representatives Carson High School representative Diana andot and if I have Pioneer uh representative come up
009as well Caitlyn uh win good evening everyone I'm Diana anod one of the school board representatives for crescent High School to start us off this evening um all spring sports baseball softball Track Golf and swim has already started and has been practicing throughout the week for updates within our student council class we have announced our new student body officers and class officers for the new school year 2025 to 2026 and class member applications are still open we also did our Middle School recruitments we did one last week for Ken middle school and one this week for Eagle Valley Middle School or one earlier today actually for Eagle Valley Middle School we basically just presented to the middle schoolers and in our presentation we talked about the application process and how to get into our leadership
010class and we also gave them a little bit of um sneak peek of what it's like to be in the class and we also answered some of their questions about the council our class and also being in high school in general and for upcoming events our you matter week is coming up um that's basically just a mental health awareness week from March 10th to the 14th our class had already came up with new dress up Day themes and also activities to uh for our student body to help them relieve their stress and also uh be more aware of their mental health and our class is currently working on the materials and also the posters and just prepping for that week thank you go ahead kit good evening members of the board my name is Caitlyn
011win and I will be presenting Pioneers announcements I'm excited to announce that just earlier our Juniors completed their act testing on behalf of Juniors everywhere I would like to say oh finally um but on behalf of pioneer I would like to say thank you thank you thank you to Carson High for coordinating with us because without their help we wouldn't have been able to get in smoothly and complete all of our tests on time with the help of the staff even though they didn't really have to be here today so thank you Carson High our week of kindness was also a huge success students and staff made thank you notes and notes of kindness for each other and they also made friendship bracelets for each other and some people at home I made one for
012my mom um they also completed kindness Bingo cards and they were traded in for rewards on Monday um they also made a kindness trivia quiz and they completed it and on Friday they um they received some kindness Fortune fortune cookies without the cookie just a slip with notes on how to be kind with or without a week of kindness or a friendship bracelet or a note the speech and debate tournament in Elco went pretty well uh Pioneer students took home several awards for impromptu speeches among other things and right now they're having weekly practice sessions after school to hone their craft before their next big step we had an excellent reception to the candy Gams offered by our National Honor Society um what was really special to me was some of the staff and students
013they ordered $1 um Candy Gams to support domestic violence and um support the fight against domestic violence sorry about that but also to offer notes to students who hadn't received notes before I think that was really sweet and we hope to be able to offer our student body and staff connections um opportunities to connect even if it isn't because of a candygram or a week of kindness in the future thank you this is Kaylin signing off thank you both of you did a wonderful job appreciate the report okay um Nevada Association of school boards nasby update trusty Barner yeah I really have uh no update other than uh March 5th is coming up for the day of the legislature and the training on the 6th and um I think you everybody got a email from
014Renee this morning about further information we coming out by the end of the week about those two dates so that's really about all I have so uh hopefully everybody can make the day of the legislature and the training wonderful thank you now board announcements we'll start off with um trusty Peterson all right I've got a a really great list um of stuff to report from Carson High um like uh Caitlyn said at Pioneer they finished their act testing today with the Juniors it went well um Pioneer and Carson Main Campus work together to fill one of their graduation requirements um they also report that access testing is going well only a handful of students are still waiting to test I appreciate all the students hard work and the dedication of the parents getting them to
015school each day uh we are rounding out the testing this week with CTE testing students are testing in their CTE classes for the next few weeks as we already recognize our athletic director Thomas rer at CHS was selected as the athletic director of the year for the 4-5a schools so congrats for that um the Carson High Ski team competed in state last week and had 11 of their students qualified to compete in that competition uh Carson High speech and debate um like Caitlyn has said as well for Pioneer differently though I think because ours was not an Elco it was at Reno High and we had lots of students participating it was their fourth regular tournament uh in the Northern Nevada forensics league and we took several top spots as CHS um Cadet Anna Shane
016in the r njrc um she competed in placed third at the regional for the 22 air rifle championships um and her accuracy earned her a spot at the Navy's National air rifle competition in Aniston Alabama which was held last weekend and she placed one 123rd nationally with only it being her second year as a Cadet uh and then one I want to add um personal interest because my kids on the team the Carson High bowling team um is currently sitting at 10 and0 we' just finished playoffs and we are one of the last two teams standing competing tomorrow for the championship match against dman at the national bowling stadium in Reno and if they win this will be like number 18 of the last 21 years that Carson has taken the title regionally so uh
017they don't get a lot of attention but that little bowling team is a pretty fantastic group of athletes so high fives to them that's awesome I wish them the best thank you and no report for Mark Twain this week okay great uh trusty Roberts all right so Fremont has their reading week next week and they have lots of plans um look at parent Square for for your daily reminder your nightly reminder of what the dress up day is for the next day and thank you to all the community members and parents who've signed up to come in and read to the kids and then Bingo for books will be on Tuesday the 4th from 5:00 to 6:30 they will be serving pizza so please get your RSVPs in and there's a big incentive to tape
018Mr herel and Dr Ward up on the wall so your reading minutes all this week account to length of duct tape so get those minutes in so we can get lots of duct tape and get those two up on a wall that's awesome okay trusty Verner I'd like to see him tape to the wall uh also before I start on my report I'd like to thank Dr Ward at Fremont for allowing me to come in and observe one of their early release day training sessions I found it very informative because I didn't really know what occurred during those periods of time so um it was interesting and I think uh it was very successful they had training on avot note taking so nice pardon I'm sorry for bardwick um the reading week is March 3rd
019through the 7th and please see their parent Square for Daily Dress Up days and fun activities which they're having all week they will have their reading night on Tuesday March 4th there'll be a lot of fun activities including Bingle for books reading to dogs would be pretty interesting and so much more uh please join them from 5:30 to 7 p.m. and then they're also going to have a a food truck or food trucks available for those families who would wish to purchase a meal and then Bor bra's night at the Reno Aces is coming up on Friday April 25th the school their school choir will be singing the National Anthem and it will be a fun night for all and then see parents Square to purchase tickets for that event so I think that'd be
020very exciting uh for FR Elementary we have Principal Brown in the audience thank you uh would he wanted to share that they were excited about the number of FR families joining them for their Friday PTO sponsored hot choc chocolate socials so thank you for the families for attending that also they've completed their access training and would like to thank the parents of their elel students for preparing their children to do their best each day of the testing and that ends my report thank you thank you uh truste kpam thank you I have a report from Carson Middle School with Miss Robinson um she states that some of the CMS students attended a musical theater competition of America in Anaheim this last week students performed for Broadway choreographers and directors and received some great feedback their
021group number received first place in the musical medley for their piece of growing pains one of their very own eighth grade students got third place for her monologue and they are so proud of their musical theater students wrestling season just started at CMS with their first match last Friday girls volleyball eighth grade team placs third in the taneva Championships and the seventh grade team won first place track season is warming up as well with some preseason training beginning March 3D at the school and PTO is inviting anyone from the community to play Bingo on Thursday February 27th from 6:30 to 8 in the cafeteria this is a fundraiser for the PTO to support their students and they're giving away prizes for Bingo winners and selling hot dog meals for $4 they are hoping to sell
022fill the cafeteria not sell it um and I have no report for Eagle Valley okay great thank you trusty Walt so I just have um a shout out for uh fifth grader Empire at ele uh at Empire Elementary School elisia clward she made um state finals for the national spelling be and she'll be competing in Las Vegas in the next couple weeks nice and I hope I didn't ridicule her name but did I uh trusty Walker so last week I attended the esaa uh National Conference in Texas and I thought I'd warm up a little bit and a polar vortex overtook the state of Texas and so I froze but one of the nice things um in a one of the sessions I had the privilege of sitting next to a couple Seeliger teachers and
023catching up with them and hearing about the great things happening at their school and so I really love the opportunity to have those conversations and really you know see the passion that we have for kids in this District um then I came home and I was trying to get caught up in reading the news and whatnot and found out I have the distinct honor of sitting behind sitting between two women of Distinction so so that of course made me really proud for both you welld deserved honor so uh congratulations thank you so much Molly Almost got away with it but she's also celebrating a birthday tomorrow so let's make sure that we give her lots of birthday love happy birthday and I have to give her a hard time because last week she told me
024I smelled like fabric softener and if you notice how far away from me she's sitting today I mean I guess I'd rather spell like fabric softener than all right but uh good things are also happening at seiger elementary school and so uh Mrs prior reports that they are continuing to build as a team and as a matter of fact she noticed that today all of her staff were wearing Seeliger SSA and so she appreciates all the school spirit and is loving the spring and they are gearing up for reading week next week and so they're going to kick off with two assemblies they're going to have an a magician several guests readers and then um drop everything and read and probably a few other surprises so I hope the Pirates have a good time next
025week that's awesome great thank you um so kayn did a wonderful job reporting of on the activities happening at Pioneer but I do want to say that I uh ran into a student the other day at at an ice cream shop and um I just you know was doing small talk with her and I asked her what grade are you in and and she told me and she was very proud to say that she is attending Pioneer and that she loves um that school and that she enjoys the the the environment that she's at and so it was really nice feedback I had not even told her that I was a school trusty but you know she um you know was very um proud of of the school that she is going to and so
026it was very nice to hear that from a students so um I also want to um share with you guys a little bit of an update on the Carson City School District Foundation board so um they are discussing um whether or not um our our role um serving on on their board as uh board president and then the superintendent if we have voting rights they are having that discussion and at this point they are considering amending their by L and if they do uh move forward with that they're going to bring that to our board for our approval and they also did um clarify for me that they do meet on the second uh Thursday of the month with the exception of February March and April so for the rest of the of the year
027they meet on the second Thursday of the month at 11:30 so if any of you are interested in going with me the next at the next meeting um please let me know and then um let's see they are also supporting the future Business Leaders of America on the magazine project um they're placing an ad to promote the foundation annual fundraising campaign um they're seeking for Community Partners and they're also um sharing the the goals of the foundation bless you the the goals of the foundation which is um to um provide a mini grants for uh teachers and then there also supporting uh jumpstar and AP um programs and so those are the the the programs that they are supporting um with with the funding that they raise um also on March 2nd uh we will
028be joining Sheriff Furlong at St Teresa Avila for a presentation uh with the Mexican Council they're going to be coming to inform the families about their legal rights I think this is going to be a very educational session and I would um pass on the invitation for all the addresses I think it would be good for us to be informed um and I believe that is all I have oh no one more I'm sorry um so um uh Nancy Varner is going to be doing a um presentation or actually a series of workshops at the um Tapatia ice cream shop and these workshops are going to be in Spanish and it's the love and logic these workshops she has held them for um our um our parents um and she has had a good turnout
029but she also wants to do this um series of workshops in Spanish and hopes that she can incre increase attendance um from the from our Spanish speaking parents and so the workshops are going to start on the 7th of March and it will be every Friday from 9: to 11: and they will go uh through April 11th so we hope that she has um good participation um attending these workshops because it's a wonderful information and important information that the parents should receive so I believe that concludes my report all right moving on to agenda item number five Association reports for discussion only do we have no no association reports okay very good then moving on to agenda item number six and this is public comment and I'm going to skip the first the first section
030of that statement that pertains to instructions on how to submit public comments online and I will start out with the section that applies to in uh public comment in making public comment speakers are asked to come to the table or Podium sign in speak in the into the microphone and identify themselves for the record commenters are instructed to limit their comments to No More Than 3 minutes and not simply repeat comments made by others and this is for discussion only and we have Sheriff Fong joining us please come forward I want to get three minutes I'll be in detention soon um I just wanted to take an opportunity here uh to inform the board as well as the the members here and those watching um an appreciation of this board the school district AJ um
031for allowing us to create an initi itive here in Carson uh that will bring the Mexican consulate here to speak with Carson folks and to hear the challenges that they face the fears they face the resources that are available for those folks um and better educate our community I know that M Ramirez would love to have had a a much larger room capability so that we could open it up to much more people but um the Catholic church is hosting this event and they do have limited space and we do respect that but between the school district you folks and the sheriff's office we became co-sponsors of this event um the consulate is um very excited to attend uh there will be an opportunity for Mr RZ and AJ to meet directly um uh in
032a couple of meetings that we plan on having uh along with our sheriffs of the the adjoining counties W County and Douglas County to speak about issues that are key to us here and so I think that this initiative while it may seem small it is very large it is a step in the right direction we want all of our students all of our families all of the folks that live here in town to feel safe that's a challenge in today's world and that biggest challenge is led by misinformation so I I appreciate AJ you're giving me a call and summoning me to the principal's office where I had the opportunity to meet with several of you and discuss this I want to thank um father um Father Tom for accepting uh the invitation if
033you will to host it it is limited to his congregation but I think that this is a first step in what we can improve relationships in this community so thank you very very much both of you and those all of you folks up here because you be all became co-sponsors of something that could be very big here in Carson thank you uh Sheriff Fong I I appreciate what you just said improving relationships because that's the only way that we can make things happen working as a team so thank you for your partnership any questions or comments no ju just thank you for um co-sponsoring this as well and getting it up and going because I think the conversation is important um they have been announcing it at um every mass for the last couple week
034so you know hopefully it we'll have great attendance so I encourage everybody to attend I hope that it turns out very very well and this initiative is step one correct correct go ahead okay Mike thank you all and I just want to add in there that Lupe is kind of downplaying her role and so I want to thank her leadership because she's been um doing a lot of research and working with families as well as Sheriff's Office and uh superintendent fueling so thank you for your leadership and helping uh get some resources for families so you deserve C also oh thank you I appreciate it our families our families needed and so we we want to do what what is Right AJ anything you want to add I I just really want to say thank
035you um for for helping um there are a lot of uh connections and resources that we're simply not aware of and so thank you for helping us out with uh making some of this happen I appreciate it thank you thank you and thank you for your time I know you're super busy and here you are so we appreciate you I'm not out of detention yet oh thank you Sheriff all right agenda item number seven um discussion and possible action to adopt newly proposed CCSD policy 1065 information Comm Communications technology ICT security and this is SEC this is for second reading for possible action welcome Mr Maderos good evening president Ramirez and uh trustees I'm here to present on policy number 1065 pertaining to information and Communications technology security um I would like to bring to
036your attention a couple of changes to this so based on board feedback from the last meeting what was referred to as a disclaimer under item three where it states data loss can be caused by human air so on and so forth that was moved up under paragraph one to uh better clarify that it is not an action that we were going to take as a bulleted item um it's just kind of a disclaimer so that's one of the changes and then there are three uh other changes that should be represented in blue in the updated document that um Renee passed out to you guys so the first uh the first of those is in paragraph two where it says um director of Information Technology that has been changed to director of innovation and Technology to
037accurately represent the title okay and then um the second item is on bulleted item number one where it says um ensure reasonable efforts are made to implement and maintain appropriate ICT and data security measures uh the and was previously after the word data and so that was moved in front to separate those two items and then the um the Third change is on item number two it says maintain the confidentiality integrity and availability of ICT it should say data so that's also changed in the updated document so those are the only three changes for clarification purposes um as Mr fing mentioned in the in his presentation for the first first reading this is a foundational policy that's going to support various other internal standards and and procedures and practices to help formalize a lot of
038the cyber security efforts that we're doing um and that'll be to support our efforts around sensitive data handling technology Security in general student data privacy and things of that sort any questions any questions from the board no it looks clear Okay then if there are no questions I will entertain a motion I'll make the motion I move that the Carson City School District Board of Trustees approved February 25th 2025 as the adopted date for policy 1065 information and communication technology ICT security okay motion by trusty Verner and second by trusty Walker any board discussion see none any public comment see none all those in favor I any opposed motion carries thank you you so much for this work I appreciate it okay agenda item number eight uh presentation and discussion un budget assumptions for the
039Carson City school district for fiscal year 2025 d226 and this is for discussion only um Mr Winward thank you madam president does that mean my time's up I thought Mr madas was going to mention that Mr fueling told us to draw this out so we all felt fulfilling after a long meeting so with that in mind in conclusion he's like here we [Laughter] go no Mr fuy never do such a thing so and I don't think I have a reputation being long-winded if I do please let me know 3 minutes or less challenge accepted all righty so um couple new board members kind of what this is is just kind of a first little bit of information of of how the budget landscape is starting to shape up uh really this time of year there's
040a lot of unknowns a lot of information that uh um well we use the word assumption very correctly in this situation because we're making a lot of it up as we go but uh it's informed based off the information we have so my presentation it's just going to kind of cover these things just a quick budget timeline to kind of give you an idea of of what things will happen over the course of the next three or four months as our as we go from uh budget information that floats around in the cloud to the the final budget and then even the the final budget of this year and any amendments that we make to that so also just a quick legislative update and then we'll discuss funding considerations Revenue assumptions and expense assumptions so
041uh this is just kind of a quick timeline of of how our budget shapes up so uh February 15th is when we get preliminary Revenue projections from taxation that's always been an important date that they've told us it's kind of the kickoff of this but that that's less important these days since our uh with a pcfp those those tax monies go directly to the State education fund and uh and then it's divied out from there where that used to be money that came to us that we used more in kind of some of our planning March 25th is when those final projections come from taxation and then either that same day or on the April 8th board meeting we'll present to you a tenative budget that's the the formal about 78 pages of the budget
042of all the funds of of how things will look and that gives you a chance to to get a first look of the actual budget document we don't vote or approve on it just again for discussion and input for you guys to give us feedback on that before we create the final Budget on April 15th that tenative budget is due to taxation two copies single-sided like they like every single year and and then uh again that's that's just kind of the the the beginning point and we will continue to work to to take that ten of budget you've all seen tweak it finalize it do what we need to to to present our final budget where we have a budget hearing that's part of the the open meeting here and then that's where you guys
043would approve that budget and then we provide that to taxation again this year being a legislative year NRS 354 gives us the option to amend a budget within 30 days of the end of legislative session um High likelihood that happens just as as things are finalized and things will probably come right down to the end of the session that may have a fiscal impact on us we can take that budget and and amend it within those 30 days and we'd bring that again to you with a budget hearing and you would approve that and then that's all for the FY 26 budget the final thing that we can do by June 8th we can make a final um amendment of our fy2 budget and uh and provide that to the state uh we have done
044that some years some years we haven't just kind of depends on how things are shaking out as we go through the rest of the year so any questions about the timeline questions from the board no questions so far yeah yeah just Molly go ahead so can you give an let me start my three minute timer to your response that is um for an example what would be um for the fy2 you know you're amended if you're asking for an amendment would that just be like moving line items from categories you know within a specific budget or would it be asking have you ever been able to ask for carryover from an FY 25 to go to a 20 26 so we can move line items um per NRS we can move those and then we
045inform the board like hey we adjusted we're not creating any more budget Authority we're just taking it and rearranging it uh with within functions um an amendment would be in the case of uh an example would be like hey our special education expenditures were higher this year and we want to increase the transfer from our general fund to the special education fund that would require an amendment yeah so kind of a as things are finishing up if if there's something that we see that hey you know we had some some unanticipated like special special education EXP that's probably one of the most common things we have is you know we we had budget authority to move this month you know 7.4 million it's actually going to take 7.6 million that would be a uh an
046example of something we' do in that final budget adjustment yes alrighty um whoa too far leg legislative updates um we're still very early in the session um we have any bill that could potentially have a fiscal impact the school comes to us and we review it to see if it will or will not have a fiscal impact and um there will be a lot this year I think I've answered about uh 40 of those to date and there's about another 20 pending and who knows how many that will be so lots of movement and action in regards to education um as as Mr Vian mentioned tomorrow uh we'll hear more about the the K12 education budget uh in that presentation there's just a lot of Uncertain question marks we have so far with the state's
047overall budget and uh education allocations so far and then just kind of the climate around the federal government's actions right now just increases that uncertainty so hopefully some of that will kind of clear itself up as we move towards that April 15th deadline for the tenative budget and then as a session finalizes we'll we'll know even more a couple things that uh as things currently sit um I I think I would call this the very definition of flat funding um FY 26 uh looks like currently we'd be looking about a $3 per pupil increase with our enrollment that's about $220,000 over what we had uh for fy2 so not not a lot of encouragement there as far as um extra funding for us to see what we can do with that FY 27 for Carson
048Carson City School District that amount is uh proposed to be $75 per pupil which is slightly over half million dollar again very early in the in the session but that's the information we have at this point um that may or may not change as as the session rolls through uh another thing that's happening with the S sp231 increases if if you're not familiar with that that's the money that was given specifically for raises for uh classified and certified staff uh that money is looking they're looking to move that from a special Revenue fund to the general fund so that money would still be there but it would just change the way that it's kind of funded and and the mechanisms we would use to to pay that to teachers so it's not going away it's
049not increasing it's staying the same but the method that we account for it would changee so then would the allocation have to go towards that I mean it would like no school district could say oh since it's in the general fund we're going to use it for this purpose rather than there purpose it was intended it's too soon to know exactly what they have the intention is that that that's to be used for the same as it was last year but rather than then hold it in a special Revenue category it would move to the general fund or something similar like I said that's that's what's being talked about we don't know what that is the good the good news of that is that will be Contin you know actions are are continue that so
050we don't have to say hey guess what everyone we're going to give you a negative raise this year because sp231 is going away so that that's the good news of that and we'll know more as as that's kind of shaped of of how we'll be instructed to to utilize that just to clar excuse me to clarify if that money stays in the state's going to fund that they're not going to have us take it out of our general fund right yes the state is intending to fund that all righty excuse me um our funding OB objectives are things that we kind of have to consider for our budget this year of course the the one number one on our list every year that I've worked here has been our enrollment decrease um we're expecting probably
051about 45 students less than this year uh which is continuing our our moderate Decline and that unfortunately gives us less resources to work with so we're we're building the budget with that in mind knowing that we may have less students than we have this year as always you know we're employee compensation makes up about 85% of our budget that's something that we always strongly consider um Staffing vacancies U Mr saddler's done excellent work in in reducing those and then also we look to our strategic plan requirements to see if there's anything that we can do to to continue the services or increase the services that that we plan for through that strategic um plan and then uh we're just starting to kind of get a really good look of operating cost increase and and fortunately
052inflation isn't quite as scary award this year is it has been the last couple of years but still something that we look at as as we're building that budget out um um you know because I do know I mean inflation is is um impacting me daily in in my day job but um how does it what are you seeing in the school district as the most impactful I mean is that the insur our insurance has gone up like horribly but what is the school dist seeing you know our utilities have gone up slightly I haven't heard anything about any increases on that front I I don't have any new data I know we had a sizable increase to our general liability insurance last year I'm kind of hoping that uh we don't see that a
053similar increase this year I haven't heard anything to this point yet um I don't know if no news is good news or not unfortunately and then just you know kind of the general overall cost of goods um a lot of our paper products um especially through Food Services we see a slight increase in those you seen do do you guys notice a big difference with the busing and gas the fuel have you seen like I mean has that really been an impact or not so much um for the current year we haven't we haven't seen anything that's been above kind of what we plan for you know the the uptick that has taken recently that's the kind of thing that is as we look and kind of project that out next year we we kind
054of try and plan for a worst case scenario and hope that it doesn't end end up worse than what we planned for but that that is a significant cost as our fuel costs all righty um our our Revenue kind of what we know so far so this is just a comparison for what uh our December budget of fy2 what we plan for Revenue wise uh 7,1 students is what we included in that budget uh with our FY 25 per pupil amount of $1,114 and all the pcfp and noal local Federal funding that was 81.4 Million is what we included in our last budget so just kind of keeping that in mind is kind of a measuring stick for where we're looking this year um our like I said our we're budgeting for 6,884 students uh
055which is Con considerably less than what we had again in fy2 was a little unique that we've been going down but uh with our December budget we're actually able to budget for a few more students so that was a nice little surprise there but then that does kind of separate us a little bit more from what December's looking like to what we expect next year to look like so you can see that $1,117 is $3 more per pupil and so our adjusted base funding is um less than what we received last year uh mostly due to that decline in enrollment uh nice thing is our our other pcfp funding is is about a half millionar higher that kind of makes up for some of that and we're not anticipating anything different in our local or
056or federal or other funds for this year as compared to last year so overall 80.8 million um you know about $600,000 less than what we were planning for in our December budget and then just as a note um if those SP 231s were to be rolled into the general fund then that would be looking at like 83.4 million but that wouldn't give you a good Apples to Apples comparison with last year so I've just noted that below that so you can kind of look at what the fi25 is what the FI 26 is looking at to give you a good straight line comparison so a little bit less funding than uh what we had this year which is not uh how I like to start things out but that's our reality and then I want
057to talk about some of the expenditures that we'll uh that we're planning for again where compensation is a large part of it one of the biggest things that uh will be a large challenge is the pur increase of 3.25% takes effect July first and our portion of that would be at $1.8 million over the course of FY 26 so comparing that with the $20,000 new we're going to get it it starts us off on the wrong foot a couple of some more information just kind of a if all of our employees receive their steps like we've traditionally done the cost of that $860,000 and then just to kind of give you an idea it's a negotiation year so we don't know what this would be but each 1% of salary increase inase reflects about an
058$811,000 for each 1% for a cost of living adjustment and then our health insurance we' we've assumed a 10% increase uh that's equal to about $485,000 so aside from those other benefits are stable um but unfortunately a lot of red ink on this where things are higher than than what we've had in the past I thought we heard that the health insurance was going to stay the same that they weren't going to be increasing it that's for this fiscal year so we which and it runs on our calendar year so that's half of next year oh God okay okay but we did kind of plan get as of January one halfway through the year it could go up and we don't know what that number is yet right um having seen calendar and fiscal sorry
059yeah it's one of those fun things we got to try and budget for so um excuse me other expense considerations non- Staffing uh we're current currently kind kind of budgeting that flat um you know that's probably going to change as we kind of closer a little little bit more analysis on what inflation is doing uh we may see some adjustments there if and as we get more information on some of our higher dollar costs that go in that category and then with our staffing um we still may have some positions sliding one way or the other from general fund to Grant funded positions as we get kind of closer to the end of the year and know more information about our grant funds available to us so overall bottom line I'm looking at $8.8 million
060of uh Revenue uh compared with 85.7 million of expenditures which gives us a projected deficit of $4.9 million I had to look at Mr Varner as I said that he couldn't make eye contact with me I apologize for that um last year this time we were projecting about 1.1 million and I was pretty comfortable in that we would end up with not having a that that amount would be less uh this 4.9 million I I I have a strong feeling that we'll end up at a deficit when it's all said and done at the end of FY 26 um given how based off the information that we have today so there's nothing really Rosy about that but that's the reality um the nice thing is our district positioned itself to where if we do have
061a large deficit it's not going to put us in any danger are any fund balance is still healthy and after you're like that I would consider to still be healthy um of course we want to look to try and save any which way we can and reduce that deficit um without reducing the services that we offer my question would be for superintendent feling as we're looking at this projection and also um in the process of having to shift Grant fundit positions to General funds it might be wise to start looking at what those program programs are and figuring out where we could fill them in with vacancies we have and I mean I just think if if this is kind of the trajectory we're on we probably want to start cutting our belts a little
062bit thank you trusty Walker um and I I think it's it's important really that that last note so this is this is the starting point and so this is not taking into account retirements and resignation which are going to that will put a a dent in that number it'll improve that number um there there's still a lot to go in terms of the work that we have to do over these coming um over these coming months um and and really to your point trusty Walker looking at some of those positions vacancies um I mean it looking at enrollment looking at need there may be H have to be some adjustments there but at you know in in all worlds we want to make that as minimally impactful to the services we provide right so um
063but we will be updating you um on all this on a on a regular basis as we move forward and find tuning right I I I think so so there's two two things to this is that um the the expenditure number I think will only this is sort of a worst case not not even the worst case it's just it's kind of where we are now and kind of what we're forecasting out what it looks like so I think that number will improve over time and that's what we'll be working on um the revenue number is still five months from being finalized right or four months I guess um so we have we have a long way to go um with that so that's um why it's important to um I said I'll be at
064the the legislature tomorrow as as some of this information is being presented um and there's a lot of unhappiness with these numbers across all districts we are not unique in any way um so that that's what we'll be we'll be working on both sides of that equation here over the coming months well oh Richard I'm sorry no problem what if this number stays the same the 4.9 million deficit what will our ending fund balance look like uh percentage wise at the end of FY 24 it was 17.3 million um assuming that stays level which we don't know exactly how this year will end but assuming that that doesn't go up or down you that 17.3 minus 4.9 is going to take us to about U 12.4 um we're currently seeing about 21% that would takes
065about 14% ending fund balance which is still much much higher than the 4% the state requires but you know I most most Financial organizations like the 16.6% as a as a comfortable safe ending fund balance and that's kind of what we strive for well I have to say this for six years of since I've been on the board I've asked you know why we can't get more towards a balanced budget and um so I guess this 4.9 million really kind of bothers me that's a big deficit and I don't know how much longer and we've talked about this before how much longer can we continue to have a deficit each year before we uh run into trouble I guess keep in mind budgeting for a deficit and ending up with the deficit are are too
066different things and even though we've had a budgeted deficit in previous years we haven't ended up with the deficit so like I said this year I I feel that we would High likelihood have ended up with the deficit based off our information as it stands today um you know as Mr fueling says we're we're going to look and poke and fine-tune and see what we can to to reduce that as much as possible without making any drastic changes to the services we currently offer all right Mike I believe you had a question oh sry just real quick trusty Barner you know I think one of the things to remember is we're looking in through binoculars and through the haze and trying to figure out what's going to happen and so it's really hard for them
067to plan from the very beginning for a balanced budget because we don't even know how much money we're going to have and so I think that just part of this process is this is a projection and then as we're looking to go forward we start to make decisions as the reality becomes clear so I mean I don't think we panic yet I think it's just be aware I I clearly understand that process Molly did you have a question so um a question and then a comment so the question is is the $3 increase you know per pupil is that the most that they're talking about this year I mean or is there any because that really seems minimal when it comes as far as we know okay um I don't know if they've got a
068rabbit in the hat that we're gonna see okay so maybe tomorrow might be good news I I then I don't I think I've seen this magic trick before and that's not really a magic trick I'll just say that all right um and then you know I mean has it ever been to where you bring up these projections and the board turns around and says nope we're not going to do the 4.9 you've got to make it 2.9 so when you bring the actual budget back to us for approval no 4.9 is not going to go through and we want to just see no more than you know the 2.9 you know that's I I personally have never been in a situation where I've had to face that so I I don't know if Mr fing
069has experienced some that there been a few years in the past where there there's been a a comfort range for what that that defs could be and and two I just I want everyone to keep in mind that you know we are budgeting like we are going to be fully staffed every single position is going to be full um we know that's not reality but that's kind of what it is um but we've had kind of you know what is that that Comfort Range and trying to fit that in um and I would say I mean we're on on our side with again kind of the most minimal impact possible going to be working on trying to reduce that number as much as we can what one of the things that um I would say
070to just to to keep in mind legislative years are really frustrating from a budget perspective so Spencer showed you the timeline earlier we are going to be bringing you a final budget in that last week of May and we likely are not going to have final numbers from the legislature [Music] so and and even earlier in that Month in May we're sending out letters of intent to our teachers and and there you know the the timing of all of this really is not optimal in any way and and so one of the I guess just the a seed to plant is that you know when we get to that point we still may not have perfect information and those numbers may not be where we like one of the big benefits to having a really
071solid financial position is that even even if we know going into the next year like it's effectively a plann spend we know we're going to deficit spend and and districts do that entities do that we then have the next year to make adjustments to get all of these numbers back in line again um one of the things I I wanted to mention too is we have been waiting expecting there's been a lot of talk around what the state is going to do additionally related to mental health because there was a Department of Justice settlement the state has to do something there there's been absolute crickets on on this and I think that in itself should be a substantial amount of funding that could come to districts and help with some of the costs that we
072have but there nothing has come out of that yet and I feel like the state has to do something because of that settlement so what that may look like how that may help us out if it happens um hopefully over the next weeks um you know we'll start hearing about something but um the I guess the the bottom line is that the timing of the session does not make any of this easy for us but again because we have been good stewards of the dollars that we have had and put ourselves in a good position the idea of of a planned spend down of of of known deficit maybe hopefully not this large in any way um but that that is not out of the realm of what entities do um given some of the
073uncertainties that we have thank you um so yeah I'm not not comfortable with that the 4.9 and I know I don't believe any of us would be so um you know I know these are assumptions and you're looking for guidance and in from here from up here to there so I would ask that you you know do whatever you can and whatever magic tricks you have to bring that down so when it does come to us um because that is very very unsettling and so I would hope that we would be able to bring it down um I don't know that I would be able to approve a budget with a deficit this large all righty thank you for the the input and the guidance any other questions any other questions from the board no
074okay I think we are good thank you so much for the presentation I know it's scary those are scary numbers but you know we recognize it keeps me up at night yes for sure all right thank you madam president members of the board thank you okay moving on to agenda item number nine um approval of consent agenda and this is for possible action so something okay so something approve approve okay so motion by uh trusty second uh Richard Verner okay any board discussion see none any public comment see none all those in favor I any oppos motion carries okay agenda item number 10 informational items and this is for discussion only no action will be taken and I believe everyone of us all of us had an opportunity to review that any comments or concerns
075okay so agenda item number 11 requests for future agenda topics anybody from the board one of the things that I think might be helpful uh Spencer is maybe um you could do some briefings with individual trustees or groups of two just kind of as some of these budget reality start to settle in to answer some of those questions because it is pretty complex and I think having you to kind of walk through some of the stuff might be helpful for so the some of us that are newer to the process I think that's a great idea I I would love to be part of that Molly uh because the grants play such a huge part of our budget as well are we going to be hearing a presentation on grants before the budget comes forward
076because I and and the reason I ask is um because I don't think we get a full picture of what grants are going to be ending at this fiscal year which ones carry over do they carry over at the same you know um amount that we have this year are they you know do some have a 10% increase or are some going to be you know um so I just think because they do play such a huge you know they're a huge impact on our um budget that I would like to be able to hear grants presentation and the forecasting of that before we hear the budget yeah we could um we could put something together I think uh you know we have we do have quite a bit of um Staffing costs in some
077of in some of our grants particularly Title One and Ida big federal grants and I think there's um it's been a really interesting month um related to federal grants and so um I I don't know that we um we can definitely give you a background and and update you as um as we find out more about them but we can we can certainly put something together to show some of that and I think it would be the assumption that there won't be a federal freets I mean I think you know just to kind of assume that there's not going to be and and what do we have because they all right if I may Madam president I know nasb is hosting a training on March 6th that a segment of that is on School District
078budgets I hear the presenters riveting and very entertaining and uh works for a Carson City School District so so if if if you would like some of that opportuni if that doesn't work in your schedule you also welcome reach out to me and we can discuss um kind of some some of the house to and ins and out of the budget and what it looks like so but there is that opportunity on March 6th and I believe we all have signed up for the training so thank you for the reminder wonderful hopefully none of you now don't design up now you know who's presenting some of it so hopefully thank you thank you Spencer all right we will move on to agenda number item number 12 adjournment thank you so much everyone oh [Music] a
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