001foreign yep all right good evening thank you all very much for being here this is the regular school board meeting of the board of school trustees for bartholomew consolidated school corporation so we are here um this evening this is a busy one we're really working today with our budget session and i'm anxious to hear about our work at smith so we start each of our meetings with reflections and i will turn to my colleague miss wielden thank you okay i'm going to reflect tonight on 9 11. okay it's been 21 years and one day since 19 men hijacked four fuel loaded u.s commercial airplanes and launched an attack that killed nearly 3 000 people at 8 46 a.m american airlines flight 11 hit the north tower of the world trade center 903 united airlines flight
002175 hit the south tower of the world trade center at 9 37 a.m american airlines flight 377 hit the pentagon building in washington and at 10 03 a.m united airlines flight 93 crashed in a field near shanksville pennsylvania after being reclaimed by passengers on board over our family vacation this year we visited the new england states we went all the way up to maine down through boston philly and all the way back home and on the way back home we stopped at the flight 93 memorial what i thought would be an hour pit stop turned out to be a half a day event um i was impressed by several things first of all that memorial was dedicated a year to the day from the time of the attacks if anybody has been there there's a
003large museum there are several other memorials on a very large piece of property it was really really impressive i didn't expect that and especially for it to be done within a year it was very engaging so my kids learned about the phone calls that were left by some of the passengers on board that flight they had a layout of the plane it showed where everybody sat it kind of took you through a timeline of events and you really left understanding what the people on that flight must have felt like it was also somber i would say i have three kids 14 11 and eight and they were quiet for the first time in two weeks okay we had been in a car for two weeks together and i didn't have to give a reminder they
004walked in they knew what had happened they were engaged by all of the exhibits they were quiet and they had their own moments of reflection where they asked a lot of questions and then last i took away one quote that i took a picture of with my phone and i'll reference today it says if we learn nothing else from this tragedy we learn that life is short and there's no time for hate that was by sandy daw the wife of the pilot on that flight so last week my son came home with a set of interview questions for me much like i remember when i was young i used to interview my grandparents about world war ii so our kids are asking us about 9 11. each kid was tried a paper on the events
005of 9 11 and were to include interviews as one of the cited sources somebody who lived during that time his questions were mostly basic how did you hear about the attacks i was on a college campus flip phones okay there was no mass media but i remember walking out of my class that ended at 8 45 and people started running on campus uh where were you i was at purdue what did i do i went back to my house and turned on the tv to watch the events unfold and how did i feel fear sadness hope pride a lot of things and then the last question was what was the one thing you'll always remember from that day and for me it was kindness so as you watched the events on tv you saw people
006sit covered a lot of first responders a lot of people who weren't first responders rushing towards the attack to help people in need that was what i took from that day it was not anger but it was hope and pride so as we all spend time and reflection on what happened 21 years and one day ago please take time to acknowledge and appreciate those who run to the fire in the chaos or if it's in you to find a way to take your memories of this day and be that here for someone else this week in me thank you very much if you are able if you'll please stand and join us through the pledge of allegiance is all right six of our school board members are here this evening so i certainly do have
007a quorum and we'll begin our meeting as we mention it at the start of each of our meetings as well as have here on our screen reference to our vision and our mission as well as the core beliefs of our school corporation which guide the decision making that we have before us each evening so those who have watched me do this before i love playing with this thing we do have to gavel out of our school board meeting and we will gavel in to a public hearing required of us coming because we have a geo bond presented so i will do that we are now in our 2022 geo bond public hearing all right thank you dr shed mr phillips is online with us zooming in this evening and so he will walk us through
008a couple of slides here to talk about the geo bonds for 2022 within this public hearing chad thank you dr roberts good evening we spent 20 minutes working on the audio before this meeting started tonight um and weren't able to get it quite right so i will try to speak as slowly and clearly as i can and hopefully dr bozeman can help intercept any questions as well if we struggle with audio so last board meeting we spoke at length about the three projects that were primarily funded with the geo bonds from since that time we have experienced a unique level of inflation doesn't even quite describe it and so as we approached after the assessed value was released this august as we approached the end of the year we knew that we would have some
009capacity to issue a geo bond we would have hoped to spend that on additional facility needs but as it became clear when we opened the bids for most of the parkside project last month this money was going to be needed just to address those three projects the full renovation of parkside partial renovation of schmidt that is focused almost entirely on hvac and then athletic improvements mainly around baseball and softball at columbus east but also including lights at columbus east and columbus north so i believe that on your screen now you see those original estimates that we used at the beginning of developing these projects and then on the next slide you will see where we ended up with the current most up-to-date estimates we feel pretty good about schmidt and the athletic project dollar amounts
010at this point in time um the parkside project dr bozeman shared with you last meeting that we're working very hard and his team has already found some ways to cut that number lower than what it is on your screen now from that 18.7 million and we'll continue to do so that left us with in in the whole about 10 and a half million the geo bond that we're asking for you to consider initial steps on this evening and more steps in the next board meeting is a tax rate neutral issue and so we have capacity to issue this bond without increasing the property tax rate it is for 5.8 million dollars that will be paid over paid off over two years between 2023 and 2024. that obviously leaves us almost 5 million dollars still short
011of being able to complete those projects with the numbers you see on your screen now but we are confident between the work that dr bozeman's team is doing with the engineers and maxwell our construction management firm between that and these uh these geo bonds we can get these projects done to uh to at least to our standards excuse me so tonight we are this is a the first um it's actually the only one for this one a public hearing we published notice of this more than 10 days before tonight and it is for the public to provide feedback input and ask questions about this geo bond issue all right thank you very much mr phillips are there questions of those who are here this evening for us for mr phillips regarding this request for a
012geo bond of 5.8 million dollars yes sir if you'll stand you tell us who you are we need an address and then your question please thank you we haven't purchased the bond yet that we have to have approval to even initiate that chad did you hear roy's question in regards to the bond what happens if it was not approved i do that's a good question so if we were to to not issue these bonds the tax rate would fall the property tax rate would fall next year in 2023 and we take great pains to make sure that our tax rate stays consistent and to plan many years ahead of time for when the when existing debt will roll off to be replaced by new debt if it's needed and with 21 buildings and a million
013square feet across the district it is always needed we always have more needs for facilities than we have funds to uh to fund those improvements and so this is just an example of that likely we'll not do that again in 2023 unless something unexpected happens but definitely in 2024 2025 as we have significant debt rolling off then yes sir another good question so these in the bond um in the bond uh public notice it identified um i believe three purposes for the bonds and we can only use it for uh facilities equipment and technology across any of our buildings and so depending on the bond you can sometimes only spend it on a specific building this one is defined across all buildings but only for facility improvements equipment or technology correct not allowed to do
014that lately right sure thank you very much and just to that point given that it is short-term funding that would be very hard on any of our teachers any of our staff to be offering raises on short-term funding part bonus it is possible to do stuff that would be possible other questions are there questions among my colleagues we have the opportunity all right thank you mr west those are great questions all right mr phillips here we're talking to you we're hearing back from you again when we do the budget workshop here in a few agenda items so doctor shed on to the next item all right i have to i have to play with my toy here though yes you do we are officially out of the g.o bond public hearing and we are back
015in our school board meeting i'm looking forward to hearing of our best practices at smith elementary so i'll turn to you miss foles thank you so much for having me here today i am excited to share with you um some demographics about our building first and foremost so our building was built in 1969 if you have not been out to smith i would encourage you to come it is a fantastic architectural highlight of our community we had some additional renovations done in 1998 it is named after l francis smith our school colors are blue and yellow we have 35 staff with certified staff with a total of 78 staff members our enrollment is roughly about 481 students we are a title school serving a very diverse population our motto is choose try grow achieve how
016will you serve the choice is yours so i am thrilled to share our work that smith has done in relation to restorative practices well hold on now i'll i'll move for you casey if it's necessary here we go thank you so restorative practices provides students and caring adults with intentional inclusive and respectful way for thinking about talking about and responding to conflicts that arise between students when integrated restorative practices help build and repair relationships prioritize student agency and restore the harm done to all parties more than ever before it is imperative that we teach students how to positively handle conflict to ensure a safe healthy and welcoming environment for our students we have started to implement these practices throughout smith elementary school in our building in order to develop and build relationships manage conflict and
017repair harm so that students can have a voice ownership and work collectively to solve problems i want to make a tie to [Music] universal design for learning so executive functioning is key to developing students ability and problem solve and communicate effectively so both restorative practices and universal design for learning support and develop this ability in students so it allows flexible thinking allows students to use their working memory and it also creates the development of inhibitory control amongst students so as a building we have we have worked to incorporate three aspects of restorative practices morning circles restorative chats and questions and restorative conferences so i will we will hear examples of this throughout our presentation tonight but mrs johnson one of my third grade teachers at smith who happened to be our teacher of the year
018last year and we'll talk about how she implements morning circles into her daily classroom thank you a little bit about this morning circles is at the beginning of the day we start off a little bit slower we will have we come together thankfully now that covert is over we come together down on the rug and we always have a morning greeting so the students are learning to have eye contact with each other they say good morning to their classmates and then i have eye contact with them and i share with them every single day that i'm thankful that they're there i am glad you are here today and they actually sit and wait for me to say that to them before they proceed on to our next activity the next we have a conversation it
019may be a topic that is going on in the classroom or it might be a fun topic we have an opening so that students learn to share they learn how to communicate with each other they learn to be active listeners and to have that opportunity to build our community through conversations at that point and then we always end with a little fun game a little fun team building activity as well during our morning circle and then we start our academic day thank you the next we have after a peer conflict we utilize restorative chats in smith so restorative chats bring students together in the face of conflict increase awareness of one's words and feelings and how that affects others and it develops listening skills so our restorative chats always use the same question so after
020a conflict at recess or a conflict in the lunchroom or just a conflict with where you're sitting in your seat at school we always ask what happened what were you thinking about at the time what have your thoughts been since the incident what do you think who do you think has been affected by your actions and how have they been affected and then we always end with what can you do to make it right so every time i talk to a student every time we talk to students we always into what can you do to make it right so that they are empowered to have accountability of their actions but also a plan to make it right the next day instead of isolating or separating students they have the chance to make it right if
021there is a larger incident involving more people or a larger incident in the building we may have a restorative conference so this is where it allows all students to be heard reinforces those social skills as common courtesy mutual respect reduces blame creates protocol to make a plan to make something right and it's also an alternative to out-of-school suspensions so instead of isolating and separating students we are participating in real conflict resolution so that students are coming together and working on a problem so mrs jansen had mrs johnson had a chance to implement these practices for a full year last year and she's doing so again this year so i want to give her a chance to talk more about and hear from her students so today we have mary ray unique tillerson and ayanna prescott
022here to tell us more about how these practices were implemented in their classroom okay so as mrs walt said this past year i implemented restorative circles it came from probably a frustrational level of our traditional consequences were not effective what we were having in the classroom was not effective so i dug deeper into restorative circles um and through that process you girls all three of you guys can come up here um we would gather up we would have conversations and we would come up with solutions that we all felt um were productive solutions and these girls too taught me tremendously it is amazing when given the opportunity what the kids can teach us through the eyes of a child so i am gonna let them share and then i might pin in a little bit
023about what we've done so during the morning meeting we were able to circle up and talk about our feelings it allowed us to get to know each other better our class felt like a big community i like how we could say how we felt during circle up time when there was a when there was a conflict we were allowed to talk about it and work together to come up with solutions we could we could request a circle after an issue in class or at recess to request a circle we could tell mrs johnson circle up and grab the talking stick thank you and the talking stick is actually just a pvc pipe that has the word talking stick on it we have labeled on there just quickly i'm just going to share one at the
024end of the year we had some challenges with a another student in the classroom who was enjoying mean comments she was making me comments and i'm going to pull unique in here she came up with the idea during our circle time she said every time you feel the urge to say something mean i'm going to make you a compliment jar and every time you have that urge i want you to pull out a compliment and it's just so eye-opening that students can come up with these solutions for us and bring that community feel the empathy they understand and they showed a lot of empathy towards each other then maybe the next day they could understand why this student was having a rough time or what was going on so thank you thank you you guys
025can be seated all right so i'm glad we had the chance to share what's happening in one of our classrooms but now i would like to introduce angie kirkham so she's our new multicultural coordinator and she will highlight some of the work the district has been doing around restorative practices so looking back at where our restorative practice guide team has been we can see quite a few have been trained in the work and mrs boltz has shown tonight where she has used that training to guide her staff and her school we want students to feel supported in these skills as they transition from elementary to middle school and on the high school so moving forward we will be looking at alignment from between elementary and on to secondary as we look at the data and
026other measures of success from the use of restorative practices at smith and some of the other schools that are doing similar work we will provide continuous professional development for key stakeholders giving them the ability to move forward within these practices and we mentioned pbis committees because we've seen from the presentation how restorative practices fit well within our pbis framework and the udl framework and every school elementary and secondary already have pbis teams so professional development or implementation within those schools can be done within those teams that are already in place thank you so what questions do you guys have for our team tonight particular questions yeah but i'm having a hard time so yeah i'll have i'll start um so restorative practices as a form of conflict resolution how long has that been around at
027smith so we have i was originally trained about five years ago my first year there and i trained two teams through training that rhonda laswell and tina green provided and then we've just slowly started training more people um in trying to implement language and strategies and words and like what mrs johnson said the idea of some of the consequences we were utilizing just weren't effective anymore so we were trying to think of some other ways to build relationships in community and to have more natural consequences and an alternative to iss and oss and some of those punitive repo approaches dr shin i could see so much value in this and i think these three young ladies can teach us all a lot and their peers because you know having older children you know anytime there's
028conflict or you know anything that's going on or someone accidentally says something that you know just the heat of the moment um or they had a bad morning at home i mean there's so many different things and i think this is so important for all our kids to start very young as they grow because having two years of like non-contact with people and talking to technology um i think we forget that people are human and they have feelings and you know sometimes we all forget how to express our feelings or reading that that was hurtful and and how to fix it you know because then you know you send a bad text to a friend then you can't take that back it's already there and it's there forever so um you know it's one of
029those that keeping our kids in school you know sometimes we have the in-school suspension um you know sometimes you know it has to be but i also think it's just like a lot of the programs that we're starting with our kids at such a younger age on how to be respectful and how to be you know caring and kind we have to teach that nowadays it seems like we forget that that's what we're supposed to do and we're all friends and to build that relationship so i commend you on this program and i'm really excited to see how it continues to grow and and evolve our students in our community so thank you for that thank you absolutely all right i had it i had a question um have you seen a reduction in and
030kind of punitive escalation since the doctor can you say that one more time have you seen a reduction in punitive escalation since this has been adopted yes so we we have been practicing more natural consequences and we have seen the staff the language that we're using giving students a chance to talk about how they're feeling to talk about how to solve a conflict um isn't resulting in the same conflict happening the next day at recess or the next day at lunch instead of isolating students we're saying okay we're going to be in a room together and we are going to solve this problem and you guys have a chance to talk about it so we're seeing less incidences because they're talking about it um and coming up with a conflict resolution that they can both
031agree on both parties can agree on yeah i also wanted to say i teach adults conflict management okay ladies so mary unique and ayanna you all are pretty special and i'm just telling dr bill's anytime we hear kids in the audience we know it's going to be a school board a good school board meeting so thank you guys for being here after a long day of school you did a great job yes they did so after your you know experience with restorative justice with your conferences and circles and having students talk to one another and try to resolve their conflicts what do you see going forward do you see any things that you learned that you might revise at all for next year yeah we are still kind of working on that mind shift change
032because it's definitely a mind shift change to be more restorative less punitive we have a school-wide book study happening currently on our professional development days i'm so just kind of incorporating that language throughout our building and i would like to encourage that and continue that and by students experiencing that in teachers we have a lot of classified staff in our building that sees how certified staff is handling a conflict at recess so they are they are handling it the same way and students are starting to have the expectation that hey can we talk about this why am i why is there a punitive approach can we talk about this first so it's starting to become ingrained in our students to where if there's a conflict they know that there can be a resolution and i
033think all of us especially with social media and some of the things that we're seeing online and some of the conflicts that adults even experience i think it's definitely a practice that cannot be ignored and we should continue with our students and you're going to spend time with students either way so why not spend the time in a morning morning meeting getting kids ready to learn instead of dealing with some things while the learning process is happening so i think the initial pushback might be the time it takes but i think we agree that spending the time on students and restoring these relationships and community building aspects are beneficial to a classroom thank you and what what grade are the so they are current fourth graders by mrs johnson implemented this all last year in
034her third grade classroom very good thank you so much yeah thank you i've got one more sure sorry have you gotten any um what's the feedback been from uh parents in terms of communication and you know starting such a program well all all of the classrooms do morning meetings and i think they have heard positive feedback from teachers teachers talk about how they start their day with a morning meeting as far as the consequence side with any parent i explain what we went through what we did the restorative chat and that is something that angie and i have talked about what is the restorative practice commit committee as a district going to relay to parents about our work because we are kind of just in the initial phases where some schools are piloting things so
035that is definitely on our list is what are we going to share with parents so that they can practice the same types of questions and practices when they're at the park on the weekend and there's a conflict so that's that's our hope as a committee district committee too thank you okay thank you excellent thank you so very much thank you mrs johnson and all of you who came it's wonderful and i see some parental support back there very nice very nice we're all quite proud of you thanks so much all right next on our agenda is board commendation so again i will turn to my colleagues please do thanks dr so i've got uh three three quick things tonight and and i chose these three because i think they're very good examples of what what
036makes bcsc a unique place and you know with some years of experience under my belt in education i'd be real surprised to see a lot of other corporations out there doing these things on such a regular basis so the first thing i'll start with so i tuned in to the i was unable to attend in person the northeast football game and watched it stream live and i kind of had to do a double take because i i wasn't sure who i was listening to so i just wanted to say yeah thanks to dr bozeman mr phillips and dr roberts for for commentating the northeast football game and making it uh enjoyable to listen to thank you and then secondly to nick williams in the technology department for putting out a newsletter the bcsc tech transmissions
037and then lastly thanks to dr pleek and the rest of the hr and benefits staff for putting out a regular newsletter for the staff that's full of all kinds of friendly reminders and very beneficial information for staff so great communication there so that's it thank you all right thank you very much are there others well i would also like to give a shout out to nick williams and the technology team i continue to be impressed with parent square i've had several more positive interactions with teachers and other things this week it's been really great it's a it's a really unique communication tool good job sorry i guess i went to josh sorry josh [Laughter] awesome are there others all right thank you very much so next on our agenda is public comments and i'll ask
038mr west if he'd like to come up ladies and gentlemen of the board my name is roy west and i'm a parent of three students here at bcsc according to the agenda you'll be voting to move from five e-learning snow days down to three and i understand that this is to comply with the new state regulations i humbly ask or suggest you also consider adding mlk day and good friday as snow makeup days additionally i would suggest you use those days first before using the three e-learning days doing this could accomplish two different things one it will keep our makeup days at five which will be more likely to finish school at the scheduled day two this will give children the joy of learning of learning the experience of a true snow day i think
039it's great that we have technology to continue school regardless of weather however i remember that some of our fondest memories of the winter are those school snow days so when a student has unplanned free time it really gives them a chance to use their creativity and learn so i thank you for considering that change and i have one more quick request now i would like to take the remainder of my time to propose a new unique opportunity for the board to live out their mission statement core values that are posted every meeting the mission we develop expert learners by participating in our community to invest in people i would like to ask you to please partner with your community by hosting a school board candidate forum where their public can attend and ask all the
040candidates questions now i'm aware the ca is already hosting a zoom form but i think given the number of candidates having an additional in-person form would be right in line with the core beliefs of the school board those core beliefs learning is most effective when we have choice flexibility and relevance again offering more than one form would be giving choice flexibility and relevance we thrive when our physical social and psychological needs are met a zoom meeting is only going to meet some of those an in-person meeting we meet the rest of those our community and school district are stronger when we partner with one another this will certainly be partnering with the community we flourish because of the diversity and variability in our community again suggesting that you host this and you guys taking this
041up would just show that you are willing to do this for the community our democracy and democratic solution or institutions are strengthened by civic minded citizens i believe everyone running for the school board is a civic minus citizen and that and align with your core values now i know that putting this together in a short time is asking the the board is you know expecting a lot from the board but the last core value i'd like to remind you before i i leave is that you in your value say we can all rise to the challenge of high expectations thank you very much all right that does it for our public comments i'll go to school board member reports okay one quick plug for the school foundation if anybody gets a hankering for rolls and
042cinnamon butter tomorrow night tomorrow night at texas roadhouse 10 percent of everybody's ticket goes toward the school foundation oh nice all right anyone else all right it is now time for our budget work session so i will turn to dr phillips or mr phillips again thank you dr shedd so this is our annual budget work session which is the first of three meetings in a row where we cover the 2023 calendar year budget this is a flexible session with the opportunity for the board to discuss and ask questions our next meeting will be the public hearing and then hopefully the october 24th meeting is just uh a simple um vote to adopt the meeting and then we should get the department of local government finance approval and tax rate before the end of the calendar
043year so this is an overall summary of the budget as it stands today i don't have any reason to anticipate any major changes between now and our next meeting in two weeks the overall budget is anticipated to increase by 5.1 of the majority of that coming from the operations fund and now we'll get into some of the details of each of the funds and i'll pause at the end of each as we get into some of the details of each fund i'll pause at the end of each one and we'll do questions and discussion at that point in time thank you so as you know i've shared many times that all budgeting includes some assumptions about what's going to happen in the next year but school districts in the state of indiana are required to
044make even more assumptions we don't we don't know what our student count is yet for this fall for next spring and for next fall the three counts that include the 18 months that we use to budget and we don't know yet what our state support will be starting next july after the conclusion of the biennial uh budget session at the uh at the state house so here is a review of some of those assumptions that we plugged in for the budget first on the education fund side i anticipate revenues to be up somewhere in the neighborhood of 3.8 percent over this current calendar year and those numbers come from um first what we assume state support is going to be per pupil and you can see that the history there those last two years being
045the largest increases that we've seen from the state house in in my time in this role in the last seven years and for the first time i am um i am making an assumption that the per pupil support will go up again pretty substantially next fall with a four percent increase um for uh for the second half of next year on the next slide you'll see the the other major element that goes into state support it's how much money per people and how many pupils do we have and um for this fall i'm currently using 75 students down 75 students for the assumption for this fall could be a little a little less than that meaning a little less of a decline than that and that is almost entirely made up of the difference between
046the size of our graduating senior class from last spring and that actually should say 2022 senior class apologies for that error but that is this last this last graduating class we had 885 kids in the adm at the beginning of that year that counted for us and the incoming kindergarten class this fall is only 806 students um mainly the result of historically low birth rates for um i believe is 2016 um across the country and so we're we always pay close attention to our local birth rates in bartholomew county but because of the number of you know immigration that we have into our community with with so many of our employers larger numbers of students across the state and across the country in a in a birth cohort are going to affect us regardless of
047the local birth rate in february we always lose somewhere in the neighborhood of 100 to 150 students for budgeting purposes i i budget for the worst case scenario there a good portion of those are early graduating seniors so kids that choose to graduate at the end of december of their senior year and then in september of next year i always assume that there is no growth over the current adm just for um to be conservative on on the estimates for revenue uh we currently are at about 300 a little more than 300 students in cdp it's down about a hundred students from last year as covid continues to change people's decisions about how they want to participate in education in person versus virtual and so we still have a substantial number of kids choosing that
048option for budgeting purposes i assume a few more will transition from in person to virtual between now and february and then by next fall we'll have a few fewer students choosing the virtual option next fall of course all of that can change and that's important for budgeting purposes as you see in the note below because we only receive 85 percent of state tuition support for students that are virtual on the next slide not a not a huge change here um for as far as staff paid from the education fund we are down one certified staff person or we were at the time of this slide um but as dr could attest that with 800 teachers nearly 800 teachers that changes often as our needs change um you know as we get uh kids that actually
049show up in the fall and are in the seats in the classrooms and reallocate resources we do have a 1.5 million dollars budgeted for additional salaries for the calendar year 2023 and it's it's a deceiving number because that actually includes a 350 000 reduction in expenditures on substitute teachers so um if it would when it comes to how much we would spend on salary increases for folks it would be even more than that 1.5 but we have started to return to more normal levels of substitute demand in our classroom as we don't need to uh to quarantine just for close contact anymore and so that's on the salary side and then the primary driver of benefits for us of course is the cost of health premiums and for next year from from a budget perspective
050i am assuming a four percent increase in health premiums um and and that's a little less we've gone five percent the last of each of the past two years and that health the health trust continues to work very hard to control costs and make some tough decisions to to make sure that that our health premiums stay relatively consistent from year to year so on this slide you can see line by line the changes anticipated for 2023 compared to 2022 about a 3.8 change in total revenues again you see that three and a half percent in state support and then about 300 000 increase in miscellaneous revenues is how we usually refer to them that is primarily almost entirely due to an assumption that interest rates will increase and our interest earned on cash in the
051bank and in investments will increase in 2023 compared to 2022. on the expenditure side the professional services line there stands out now it's only a very small dollar amount but more than doubling in the from a percentage standpoint over 2023 uh there are two factors that drive that one for you um number one is um cbp curriculum we're seeing an increase in the cost to subscribe to the online curriculum for our our cbp pathway and then even more so the need to contract for um certain services that we would normally employ people for primarily these would be speech and school psych services if you if you read all of the enormous number of articles about shortages happening around the country you've probably seen school psych psychologists listed and speech has been a problem for us
052for years and so i'll often budget based on where we where we stand today but by the time next fall comes that could switch because we could hire a school psych or a couple of speech pathologists that were able to have for that year but as of right now it's budgeted in professional services and again that could change on the communications line there that uh nearly nine and a half percent increase is primarily due to software and i know it's an unusual line item but it software falls under the the category of communications and that's primarily due to just increasing cost there's also of course demand for more technology and more software all of the time the next slide you'll see i always like to highlight the fact that our education fund budget which is
053the vast majority 87 million out of 145 million is 95.3 salaries and benefits the vast majority of the remainder of it it comes from is is towards supplies which almost 100 of that goes to our classrooms and so the education fund is not a place where it's easy to look for places if you're looking to uh to cut or or move money from one place to another because so much of it is the people in our classrooms and the supplies they need and the software they need in the classrooms so i will pause here and ask if there's any questions or discussion on the education fund portion of the 2023 budget all right i know i have a couple are there other questions so um mr phillips i apologize if this isn't fair to ask
054you this question but as we invest and grow our cvp program at the moment are we retaining bcsc students through cvp or is or what percentage of our cvp enrollment are new students to bcsc does that make sense it does and i don't have an exact number for you we can't we can't get that number i'm sure mr gable over there has that close but it is primarily retaining our current students okay um the i often run the numbers on the number of students we have there what we spend on staff there and and then the curriculum and make sure that it is still viable for us from a financial standpoint and it still is at this point if numbers change um of course we can adjust staffing accordingly but for right now it's still
055viable for us from a financial standpoint not to mention the fact that when if there's over 300 students the majority of whom are our local bcsc students that that's the best way that they learn and and they're going to be successful in that pathway of course it's the right thing to do as well but i have the responsibility to look at it from a financial standpoint also sure so do we so so that's why i asked um and then the just out of curiosity the the software that's here is mostly instructional and how is it related to what we approve as our i know we call it textbook resources but they're not book books for the most part that's a really good question dr shed this is entirely district-wide software that is directly related to
056the classroom so um a turtle canvas that you all discussed a couple of months ago when mrs coomer and mr williams did their presentation so that would be an example we currently spend money on its learning in this line item power or school would be another one of those um anything that's uh uh district level that comes from an operations standpoint that comes from the operation side so skyward for example which is our financial software that doesn't come out of the education fund portion of the budget so that answers the first part of your question second part of your question this is none of the textbook or curricular materials that is from a completely separate fund that we don't budget for we don't establish it but it's just we collect the revenues from families and
057students and the state and then pay the bills from that separate fund all right thank you mr stanner going back to the assumptions i'm curious about how the numbers that you used on the slide would be counted as human beings in other words in the february count for next spring i see 11 224 which is down 150 and then there's 330 cvp students so are they in the 11 224 already and are they in 100 or 85 percent because they are in the larger number um and there those 330 students are at 85 but each of those each of those cvp numbers are included in the number above for the purposes of this presentation i pull them out when it comes to figuring uh what our revenue per student will be the dollar assistance and
058what at what point in september will the count happen when is when is the adm date this year i didn't quite hear that one sorry when is the adm date this year oh it is uh at the end of this week friday and it takes about four weeks to clean up all of the uh all the conflicts when another district has the same student student number um but we'll have a rough idea for the next we'll have a very good idea at the next board meeting on the 26th all right thank you very much other questions okay we're ready for the next one all right the next largest portion of the budget um is the operations fund um and the revenue assumptions here are a little bit more complex it's not as quite as simple
059as the how many students do you have and how much does the state fund per student we anticipate that next year revenues will be up about 2.4 and that includes a deduction of 1.5 million in tax cap losses from that total the driving force behind the operations fund is the maximum levy how much does the state say that a school district can levy against the property tax so this is the this is the large portion of the of the schools budget that links directly to property tax rates and this is dependent upon a growth quotient and some of you have been around before and you've heard this but it is the maximum levy growth quotient and it is a six year rolling average of the non-farm income for the state of indiana and for 2023
060that increased five percent to 22.2 million for for bcse and the assessed value increased 10.8 that is uh that is nearly nearly a record certainly the highest amount that by a long shot since since i've been in this role and so those two numbers play off of one another to determine how it affects the actual tax rate in the end and so the tax rate is the levy divided by assessed value you know times uh times 100. so that tells you what the tax rate will be so if the if the assessed value grows faster than the mlgq then the tax rate is going to go down and if in the opposite of course would be true if the if if the average income non-farm income over the last six years in the state if
061that were to grow faster than assessed value you know we could still levy the the maximum levy but there would be fewer you know the value of property would be lower so the tax rate would go up and so the operations fund levy portion of the tax rate will definitely decrease for 2023 so when you uh look at um and i'll show you a slide later but the um the max levy increased by five percent so why would why would revenues not be expected to go up to five percent and while it's because of tax cap losses this slide shows you a history of the state's estimate of tax cap losses for bcse and we don't usually hit their estimate and i don't think we will come close in 2023 either that's why i only
062budgeted 1.5 million in cap losses they estimate 3.3 million i have to be honest with you and say i have no idea how they assumed that number because with assessed value increasing 10.8 percent our tax lab cap losses should actually go down so this this just shows you the history and um and how they anticipate the tax cap losses will continue to grow across every community in the country or in the state i apologize mr phillips can i interrupt you just for a moment so for the previous years is that the real one or is that the persistence of the state's projection does that make sense say that one more time so the previous years that are on this graph are they are real losses or is this a graph that is consistently what the
063state projected this is these are state projections for losses so okay this year in 2022 just as an example in 2022 they anticipated we would lose about 2.4 million and it's going to be more like 1.2 okay so about half okay and and oh never mind i won't ask governmental magic go ahead and a good deal that has to do with the fact that the the state has to estimate what the assessed value is going to be until it becomes final later right right okay and so on the expenditure side um on from the operations fund um the the salaries and benefits on that side are expected to increase by 7.6 about 1.2 million that's almost entirely classified staff so non-certified staff the increase in the cost of sros continues to grow vehicle replacement is
064one that we don't do every year but this year we have the need not only to replace several vehicles that do maintenance and delivery but also an activity bus so that's a that's 125 000. of course uh every utility as you probably know has increased the rate in fuel is dramatically higher than at this time last year dr bozeman and his team do a tremendous job of trying to control those costs and take action to keep us immune from the fluctuations in those in those rates and then probably most importantly for this year we have we increased funding for capital projects at the building level by 500 000 that's partially due to the increase in cost of those projects but also for probably the first time ever we've been able to meet every request of
065building principles after dr bozeman and his team vented those requests and brought them to us we were able to fund all of those in addition to that set aside 1.5 million dollars for district-wide projects primarily the 1 million dollars of that for paving projects across the district we have a tremendous amount of square feet of pavement a lot of which has a tremendous need to be replaced or at least patched and sealed and then a half a million for district district-wide hvac projects and you'll see the effect of those on this next slide and i'll point to the obvious fact right away that we are spending more than what we are bringing in in revenues um in 2023 and that is over the last that you probably heard me say this at least three times
066if not four that we intend to come to you with this budget proposal knowing that our operations fund ended last year i believe somewhere near 13 million dollars and that we intended to start drawing down that balance gradually and only on items that we could consider one-time expenditures such as capital improvements district-wide paving and hvac projects and those kinds of things and so those expenditures you saw on the last slide the additional cpf and the paving and the hvac projects represent that gap of about 1.7 million dollars between our anticipated revenues and our expenditures this views me uh before we move on to that next slide are there any questions this is the end of the operations fund slide any questions on this portion of the operations fund um do you mind just giving us
067an overview like you did earlier on the larger percentage increases the professional services and property equipment just like you know as you shared with us for the other one so on the salaries line you on the last slide you showed that i think i think we're really salaries and benefits were up 7.6 but on the summary slide salaries are 13 up and again this is a result of the actions you all approved back in june uh to dramatically adjust our pay scale to make sure we were competitive with uh with districts around us and in districts across the state and districts that are like bcsc so that's the routine point uh right at benefits are actually expected to decline this is primarily due to by what i'd say would call years of just over budgeting
068usually from health and dental side on operations only i made an adjustment to the methodology for how i budget from the operations fund this year to be more accurate and so that's just a correction there's no there's no real change dramatic change as a matter of fact that benefits line also includes the four percent increase in health on the professional services side this is primarily driven by dr bozeman's budget for this is everything from trash services to elevator inspections and um gosh i'm drawing a blank here all of the services from an operation site hvac maintenance and filter replacement all those kinds of things um that is what that line represents and that 16 increase is no new services it's entirely an increase in the expected cost of those services as as all of those
069entities have had to react to the inflationary pressures that we've seen as well okay the next line on the repair and maintenance side that again is reflective of inflationary measures no major changes there communications line is is flat uh supplies and utilities as i mentioned before that increase is entirely made up by the fuel and fuel and utilities increases and then the next line property equipment that is the cpf projects that i mentioned before the additional 500 000 for building level projects and then the 1.5 million for uh district-wide paving and district-wide hvac projects thank you you're so welcome is the uh annual look at the opera or um sorry the bus replacement portion this also falls out of the operations fund but we always look at it separately and as a matter of fact
070the state requires us to advertise our bus replacement plan separately we do plan to replace 12 buses at a cost of 1.8 million 1.4 million of that coming from the operations fund and the remaining coming from the operating referendum fund and again that's the additional um somewhere in the neighborhood of three buses that we're able to purchase thanks to the operating referendum fund and you can go on to the next slide thank you so this is a important portion of um the both the education fund and the operations fund for those of you that haven't seen this we've been doing this since 2018 i believe and um when the state required us to move a lot of expenditures that have been built into the education fund or prior to 2018 it was called the general
071fund and move those over to operations and so we take a look at everything that was you know prior to that 2018 time frame everything that was um in the general fund that moved over the operations and that included utilities property liability insurance sros some of the non-school level administrative costs and then the custodians being the largest portion of that that was about just under 11 million for this year and then there are also expenditures that used to be in the in the operations or the cpf side of the budget that moved over to the education side any of those things that are directly related to the classroom some of those we mentioned earlier software but also the actual people that work directly with schools of technology and the equipment as well and that was
072just over under four point million so the net difference between that was just under seven million which is eight percent of the education fund budget the state puts a soft cap at fifteen percent if you transfer more than fifteen percent of your education fund budget to operations you have to uh you have to file a report and get smacked on the wrist by the state but we have not been i don't think we've even exceeded nine percent um in any of the years since that occurred so this is an important slide the next largest portion of the budget is the debt service fund mr west asked about late earlier and you can see the second to the last line at the at the bottom before the total um the current uh proposed go bond that
073is pending your approval at the next meeting we don't have any debt rolling off this year but we have several things rolling off in 2024 and even even larger amounts in 2025 as i believe that's when central the central middle school rolls off any questions about the debt service fund no we don't seem to have any it's always a pretty straightforward one the high school referendum um ends in at the end of 2029 we'll make our last payment in 2029 and there is uh uh there they're very little change between now and then we should see payments pretty consistent between now and the end of that and the next slide is the referendum operating fund operating referendum fund and the only changes to this budget are for the inflation taking take into account inflation for
074school resource officers a portion of which is paid from the operating referendum fund and a portion from the operations fund and bus purchases and so we build in a slight increase for bus purchases and then we'll have a full year of stem lab teachers at least 50 of the cost of stem lab teachers for a full year and uh full funding for a wellness coordinator position um that you all approved or you'll met met her back in june i believe and then also contracting with mental health providers from a referendum operating fund as the counseling accounts grant ended this last june or this june at the end of june and so we're ready to start paying for those costs from the operating referendum fund starting in 2023 what questions did you have about the operating
075referendum fund yes we had mr stoner mr phillips can you talk a little bit about the relationship between the the tax rate and how it's affected by the referendum sure so the the operating referendum as it was approved in the um in the election was a rate driven approval by the taxpayers and the voters and so 15.6 cents per 100 of assessed value is the is the approved rate so everyone will see on their tax bill that additional 15.6 so whatever the regular rate between operations and debt service the two debt service funds whatever that totals to you will just see the additional 15.6 cents on your on your tax bill does that help yes thank you all right that covers those questions and this is just a repeat of the first slide showing you
076a summary of the overall budget the next the next screen the next slide just shows you our cash balances so at the beginning of this year we were up in almost every fund with the exception of um debt is down a little bit over where it was back in 2017 2018 but everything else is is up which is probably appropriate considering the fact that our payrolls are larger than they have been as we've been able to adjust rates um but that operations cash balance at just under 13 million is one that it will draw down next year and we'll will be a little lower than that at the end of 2023 um with your approval of our investments in the facilities and the next slide just shows you again reviews um what our next step
077is is the public hearing on the 26th at the beginning of the meeting i'm happy to answer any other questions that you might have the cash reserves slide mr phillips at what point do the cash reserves become so large that the state begins to tell us we need to draw them down that's a good question they they have not asked many questions about that in my time in this role but they haven't asked us to start identifying of your cash balance how much are you holding back for future capital needs and so i do think that they have they are paying close attention to make sure that school districts aren't carrying too high of cash balances i do anticipate they may look at that more closely considering the fact that our 10.8 increase in assessed
078value is low compared to some parts of the state and some of my colleagues and what they're seeing um 20 and maybe even some cases close to 30 increases in assessed value and so i would anticipate it'll be a hot topic at the state house this coming this coming session about assessed values and property taxes but um you know i do i do think it's important to point out that you know a regular payroll for for us now is is in the neighborhood of of three million dollars every two weeks and so when you sometimes you look at these dollar amounts and say wow that's a that's a lot of money um well the rainy day fund is of course for a rainy day and so we don't include that but you know the others
079only get us through um if you took education and operations fund which is the only the only two funds you can spend any money on salaries that only gets us a few you know two or three months of of um of payrolls if some catastrophe happened in in the last 12 years we've had two two major catastrophes that have happened from the great recession and then of course the pandemic driven driven recession where we didn't get any property taxes in june that we should have gotten that here so i do think we need to handle these responsibly and i think we're doing so by addressing the the operations fund balance being a little high um i hope that it helps answer your question mr steven thank you hey hey chad i have an accounting policy
080question so who who dictates operations versus education fund rules is that state or federal it's entirely state and so they have a list of all these the categories that we use for accounting and and it cross walks over to tell you whether or not it's a it's an operations expenditure or an education expenditure and you can pretty much you can pretty much say if it's in the classroom or at the building level that doesn't have to do with operations so basically take custodians out and utilities and the building itself then it's education fun otherwise it's operations and and then an easy one what's the depreciation schedule on our buses how many years dr bozeman what was the depreciation schedule for buses right you'll you'll appreciate that way more than i will but though i do
081have a over 12 year old car all right other questions thank you very very much for a very thorough presentation even though you're in a little square on the screen you we appreciate it thanks mr phillips all right next on our agenda our items for approval and i'll turn to you dr roberts thank you dr chev we do have a number of items a little bit larger than normal this evening so we'll start with the minutes of the regular score meeting from our last one on august 22nd you have a list of supplemental contracts in your packet as well as field trips slash professional leaves and school fundraisers quite a few school fundraisers in your pack at this time as we get the school year started claims in payroll we have payroll dated august 13th
082and august 26th a total of a little over 3.1 million dollars for that time frame we had a pre-run claims report for august 2022 of a little over 2.7 million dollars in claims dated september 12th today for just about a million dollars uh we have based upon the project the geo bond 2022 geo bond hearing public hearing this evening we have three resolutions for you to approve a project resolution of preliminary bond resolution reimbursement resolution each of these legal resolutions that are required by law additionally you have in your packet an approval of the guaranteed maximum price for educational improvements at the last meeting dr bozeman and during the cabinet reports walked through that process since that process is a little bit new to the school corporation and gave you a number for gmp for
083parkside additionally we have some other educational improvements that include athletic improvements that were listed out for you additionally we have two title grant applications that mr edwards is getting ready to submit that he needs approval for title one part a and title two part a and then lastly the approval for a lot of days for e-learning day so the calendar question for you tonight specifically for the recommendation was to comply with state legislation of taking the five allotted e-learning days down to three and they'll be reflected in our calendar so those i believe yes a through l are the items that you have up for your approval all right thank you so i'll entertain a motion of approval for items three a through l as they've been presented to us so moved thank you very
084much and do i hear a second thank you miss deyhoff dwyer are there any particular questions about a through l all right hearing none i'll call the vote all those who approve items 3a through l as presented to us if you'd signify by saying i i and those opposed right there you go they passed unanimously thank you doctor it's doctor please turn good evening i request approval of the hr recommendations as presented thank you very much so i'll entertain a motion for approval of those human resources recommendations so moved thank you miss dayhoftwire in a second second thank you dr bills any questions for dr pleek all right hearing none all of those in favor of those human resources recommendations as presented to us if you signify by saying i i and those opposed there
085you are they've passed unanimously all right this is an opportunity for colleagues to offer their input comments for just to end the evening with any for you sure yeah okay thanks dr um thanks first of all to mrs wilden for her reflections on the events of september 11th thank you to mr west for your participation during the public comments section of our meeting and lastly thanks to mrs volts mrs johnson and the students of smith for your thoughtful presentation on restorative practices thank you mr afghan nothing this evening mr stenner echo what mr grimes contributed i also thought miss wielding you expressed our appreciation with the students very well thank you for that dr bills nothing tonight all right and miss wielding i'm okay i just again thanks for the thoroughness of our budget presentation
086and a lot to think about um i do appreciate that there's consistently a very proactive planful effort that we as an our administration presents to us so i appreciate that thoughtfulness and planfulness dr roberts the only thing i would add is is the mention about the students earlier when we were doing the pledge of allegiance the voices that all of a sudden we were able to hear coming from that front row of our kids was very very neat gratifying to hear that so appreciated that statement from miss wilton that was quite fun actually it's all it's always been the same right it sounded like that when i was doing it in elementary school all right our next regular school board meeting is monday september 26th 6 30. we will be here again in the terrace
087room of the administration building so thank everyone for being here tonight i'll call this meeting adjourned you