001afternoon good evening it is lovely to have those of you here with us in the administration building as well as those who might be joining us on youtube so this is the regular school board meeting for the barthelmu consolidated school corporation on monday june 13th we always start our meetings with reflections of one of our board colleagues and tonight i will turn to dr bills thanks dr shedd i always like to look up months on i have this count the calendars and see what kind of fun events are going on in the month like did you know that today is national weed your garden day i know i didn't weed my garden today so i did not follow that and it's also sewing machine day but i wanted to share with you i find these
002i don't know why i'm so fascinated with this kind of trivia but i am so this month june is can everybody hear me okay thank you nick warned me that i need to speak into the microphone so everyone can hear me uh june is alzheimer's and brain awareness month aquarium month candy month dairy month effective communications month fight the filthy fly month gay and lesbian pride month great outdoors month national accordion awareness awareness month national adopted cat month national fresh fruit and vegetables month national iced tea month rose month and turkey lovers month so if you're looking for things to do this month there's a whole lot of ideas here some of the some other things this month that are going on i'm going to look a little further down here don't forget flag day
003and also monkey around day is the same day as flag day too national nature photography day national prune day smile power day global when day let's see eat your vegetables day is june 17th go fishing day is june 18th also that's national hollering contest day two if anybody feels like hollering that day that's june 18th father's day is this month don't forget that and juneteenth and um national kissing day world sauntering day ice cream soda day is june 20th oh let's see what else national seashell day is june 21st national chocolate eclair day is june 22nd international national food truck day is june 24th national catfish day is june 25th beautician's day and forgiveness day is june 26th let's see what else paul bunyan day is june 28th camera day is june 29th oh and
004that's waffle iron day two june 29th and june 30th is meteor day and national handshake day so june 30th you can shake somebody's hand on june 30th but um yup that's my reflection very insightful and deep i know today was my reflection but i think i just love these things i'm anybody wants one they're here all right thank you dr bills i've marked several that i'm going to be celebrating if you will and are able if you'd surprise please and join us for the pledge of [Music] under allegiance indivisible with liberty and justice for all these are like extra whirlwind tonight all right we are all here we're we're particularly happy that all seven of us are here so we certainly have a quorum and i'll call this meeting to order we do like to
005remind everyone of our vision and mission as well as the core beliefs which guide our decision making here at our school board meetings they're posted here on our screen and now i have the opportunity because everyone loves that i get to play with the gavel we are going to gavel out of our formal school board meeting and into an additional appropriation hearing led by mr phillips thank you dr shedd sure this evening we're coming to you with a into the public with a public hearing for an additional appropriation but most of the time we're actually going to talk about support staff pay so not just an additional appropriation hearing we want to provide a little bit of context and information for the request that's also in the approvals for this evening two additional appropriation resolutions
006for you we posted public notice of this hearing more than 10 days prior to this meeting in the republic and so um this this could be uh bartholomew county uh raise support staff pay month for us because we tend to talk about this every month in june but so some context for the request we last looked at our support staff classified staff pay back in 2016. we looked at every employee group we actually contracted with a an external service to to provide that information for us and made some adjustments at that time since then we've we've provided annual increases on that matrix we've looked at a couple of individual groups that we clearly had some shortfalls during the the last six years bus drivers once and and nurses twice during that six year period but
007other than that before last year there was just the the increase to the whole matrix the pay matrix based on usually based on what we've bargained for the teachers as well that percentage um and then last summer you know that we came to you and asked to increase the entire matrix nine percent here we are again a year later in facing some real labor market challenges particularly for the the bottom end of our support staff pay our classified paid matrix our relatively low starting rate is one that we just can't continue at 11 22 for a teaching assistant to come in right now in this labor market is just not something that's sustainable thank you so what we did instead of contracting with an external group we collected the data from several different organizations during
008the the last few months probably three months both the the region that is around us regionally all the way down to the river and over to the to the eastern part southeastern part of the state so those that included some districts that we do consider peers to us like new albany floyd but also gave us some regional comparisons but we also looked at region 8 which is the indianapolis market most people assume that doesn't apply to us because it includes all those donut districts but it also includes some very small rural districts in that area as well and then probably the the largest the best broadest comparison group we were able to look at is we participated in a survey by an external company and if you participated and sent in your data you got
009all of the data back from every district that participated so 139 out of the approximate 290 school districts participated in that and we we got that data just about a month ago started pouring through that and evaluated all of those districts against our 121 positions that are listed on our on our pay matrix and came up with these recommendations first we want to raise the the floor the pay floor for classified staff from 11 22 to 14 i know a lot of districts are talking about five dollars or sorry 15 but when we looked at being able to do that for such a large number of people we just couldn't get to that 15 mark at this time and this this would require adjustments for all grades five through about halfway through the experience level
010on grade nine and that includes from a from a numbers standpoint the number of employees by far the largest groups tas being one of them cafeteria staff custodians were in that group so when you look at the number of people that work for us the majority of them from a classified staff standpoint are in that grade five through eight five through nine um the increases for that group range between seven percent um for the folks that have about five years experience on grade nine to 25 that that's the 11 22 to 14 is approximately 25 percent and then our recommendation is to ensure that no classified staff receives less than a six percent raise starting july 1st then the last step we took several of us sat in a room for for more hours than
011i than i want to remember and went line by line through every employee group and looked at our employee group compared to those three three different pieces of data i shared with you and looked at them and said are we comparable and competitive with other groups for this specific this specific job title and any of those that we weren't we said okay what's the appropriate line on the matrix to make us competitive with these other districts and then made that adjustment and so this is the current support staff matrix still goes down to grade one even though we haven't had anyone on grade one for several years now starts on on grade five for um for mainly teaching assistant positions and then this is what the new matrix will look like see it better now
012because we started at grade one fourteen dollars up to 28.74 at the top end more detail in there than what you than what you need but essentially it starts there at fourteen dollars i love the the graphic uh the proposed matrix and i wondered um if you could kind of geographically tell us where the 25 percent increases are and where the six percent increases are sure so starting in the top left at the the grade five with zero years of experience i should have explained that too across the top as the years of experience um the 25 would be the um zero years of experience and five so going from 11 22 to 14 is approximately and then as you go across it slowly it slowly decreases until you get to about on grade nine
013on row nine at years of experience five is where it hits that six percent for the first time and then essentially everyone else if they stay at their same current grade everyone else would receive a six percent increase and generally for most of our employees they're they're moving up a year of experience every year when when is that recognized and when does that happen july one as well okay and it was really that was the reason for our uh our rush to get this to you for this month so that we don't have to make changes twice and change uh about 1100 support staff that we have to manually go in and change each of their their pay rates thank you so for further clarification we actually don't have grades 0 through 4 any longer
014correct okay i i won't even ask why we start with number five i'm i can only imagine we had the same conversation in 2016. i remember i was asking the question in 2016. so perhaps we still label them differently in the future maybe in a number i don't know and so the next slide shows um shows the cost and what our request for you is this evening oh i'm sorry no i put some examples in here so here's just a few randomly selected four examples just to show you give you an idea of what kinds of increases we're talking about here a special ed teaching assistant who's in their fifth year currently makes um i'm sorry back last year before we did the nine percent increase made 1106 and then right now makes 1265 after
015we both adjusted the four to fourteen dollars and for special ed tas we moved them to grade eight from i believe grade six is where they were to make them competitive again from from a comparison district standpoint the proposed hourly rate uh as of july 1 would be 1534. our principals when they saw this couple weeks ago when we met were ecstatic about the fact that they can make job offers now saying you're above 15 for special ed teaching assistant position i won't read the rest of the examples samples there for you but again that is january of 2021 in the first column and then the middle column is after our nine percent increase last summer and then the proposed column on the right so so what's the start for for eight because this example
016the the special ed ta has five years experience so what's the can we see the thank you oh so 1482 okay all right thanks and then the last slide is uh breakdown of um the cost so it's a little bit confusing because the numbers don't add up but the the first column the six percent grade matrix that would have been the cost if we just moved the whole grade makes it matrix six percent so that was already built into the budget that you guys approved last fall uh we were prepared to do that already changing the floor to fourteen dollars cost a total cost all the funds involved of about seven hundred thousand dollars but some of that was already captured in the first column and the six percent increase that's why the three numbers
017won't always the math doesn't work out some of the 14 dollar minimum was already already captured by the six percent increase then the great adjustments that we made to make ourselves competitive that each employee group cost about 400 000 total so the additional appropriation required is a little over five hundred thousand five hundred nine thousand for the education fund and 305 000 for the operations fund total of 814 000. the other employee or the other funds involved don't require additional appropriations from the board just the tax supported funds i'm happy to answer any additional questions that you have the um the survey data that we use do you think they're relevant given the you know the inflation of recent months i don't know how long ago that data was taken and then processed et cetera
018et cetera do you feel like it will keep us competitive all of the data was from this current school year and the the local the two regions at the top that are the smaller sample size groups we actually asked in those surveys do you intend to give each employee group a raise this coming summer essentially all of them were yes and we tried to we tried to build that in as we made decisions about you know if we were moving someone from a grade six to a grade eight we tried to build in the fact that we know that all other districts were also intending to give a raise this summer or at least some sometime this year and i should have said too that that existing cash balance and expected revenue increases for this
019fall will cover the cost that we're proposing here this is not an additional tax burden just using existing cash balances and revenue increases i've got a quick question either for you mr phillips or maybe more for dr pleek so instructional assistant specifically would you have a ballpark percentage of ias that began the year in those positions that finished the year in those positions i do not okay i don't think we feel i don't think we even filled all of them this for this school year so um so we know where our goal would be to get them all filled and then we'll retain them then started with openings and ended with openings right over the course of the school year and just anecdotally from from my experience we have we have two different groups and
020the same thing for support staff we have the group that has been here for a long time and they're reliable and they they love what they do and they stay regardless of what they get paid and then we have the positions that just churn um and maybe don't make it a couple of months before we're posting it again and trying to fill that but we couldn't couldn't give you those numbers at this time but do they tend to happen oh sorry sorry um do they tend to happen in the lower grades the turnover [Laughter] from a numbers standpoint the number of employees we have in those in those first five grades is just so much larger each grade that goes down there's essentially fewer employees on each of those lines because those positions are managerial
021or require some technical with the exception of maybe the technology department some of those many of the grades at the top maybe only have one person or five people in the district gotcha okay yes this isn't really a question about the additional appropriation tonight but in terms of uh recruiting looking at that matrix um when we make a new hire are we allowed or do we sometimes consider the same experience at another school corporation so if i've been a ta for five years in seymour do i get some credit as a ta here or do i enter with zero the outside of our school corporation experience counts two for one so that's how we do and then any experience that you move around in our corporation it's a one for one year but it's a
022two for one for outside experience that's related to your job thank you dr how many open positions do we have currently just all grades across the board do you know ballpark you have to be precise i would say most of them would probably be operations a lot of ours the operations and the tas are our largest group that we current that we always have open throughout the year um i would say our last school year it seemed like custodial staff and um some of our tas in the lower grade i got that now so i misunderstood the question earlier so correct that but um i think you know what mr phillips stated earlier is when we were looking at all of this people that do stay with us especially that they hit that 10-year mark
023they're here so with us so it's the lower grades the ias the part-time positions um those are the ones that turn over most frequently and and is our hiring outpacing attrition are we still netting a loss like on a month-to-month basis at this time i would say it's a loss okay we're hoping with all of this we'll be more competitive and with the market and people who have a passion with being around students and making a difference all right are there other questions i think have we have we finished our hearing we just need to make sure oh sorry opportunity for public comment with the yes to do that are there questions that anyone sitting with us has regarding this request for additional funding i am not hearing any so thank you i will now
024go out of our hearing public hearing and come back here we are in our regular school board meeting i mean this is an opportunity for us to recognize some outstanding students so i'll i'll take it all right thank you thanks dr shed unfortunately this is just the way it is sometimes in the summer we have a hard time getting the students and and or coaches and others in here because vacation time has started and people are out and about but we we still wanted to take the opportunity to recognize these students for some fantastic accomplishments over the last month or so so from a recognition standpoint we did have just a week ago saturday a few state champions i'll say it that way two events state champions at columbus north high school tucker smith repeated
025his state championship in the shot put tucker one of the best throwers in the country and then we had our team from north set the not only win the state championship but set the state record in the 4x800 so congratulations to all of our students at columbus north as a team they finished third which is i believe the highest finish ever for columbus north high school in the team track performance additionally we have some state champions in the academic competitions that continue through the end of the school year so our team from columbus north high school we had the academic state champions there and you might notice actually a couple of those kids i think rishi and matthew were both here for top ten and then matthew was also the governor's selection as the mr
026math i guess for the stem team uh this year and mr jensen recognized matthew at a recent meeting it took about 12 15 minutes i think to read through the list of accomplishments for that kid so that's our state champions in math columbus north high school and then central middle school had a state state championship in math too so i i'll just take a moment thinking about north and central winning the state math championships and if you remember we also celebrated mandy was here with southside we celebrated two elementary math champions the small school and large school divisions there are five divisions based upon size in the state so just putting that all together two state champions at the elementary level the state champion at the middle school level and the state champion at the
027high school in math although not directly sanctioned as a sport or contest by bcsc but our kids the project uh the robotics team uh made up of bcsc students won the state robotics championship um and so when you take a look at just those specific accomplishments throw in that next year you've approved for all of our students to have stem k through six every week for a certain number of minutes with a certified teacher i don't know how much that is happening in other school corporations around the state with the percentage of kids that we have at the set c4 taking a career technical education class i believe dr hack had indicated about 92 percent of our kids are taking at least one course um in in c4 or cte course that probably starts to
028put us in the stem capital of indiana kind of range when you look at the performance and and the participation of our kids so just wanted to hit those statistics um real quick based upon what you see again with just that math thing that we've been able to do really well at over the last couple of months and celebrate those recognitions thank you you're welcome we always knew we have a lot to be proud of so just one more thing all right now's our opportunity for a presentation on our learning management system good evening thank you for making some times for our group this evening um i want to recognize and appreciate um the group here behind me and and the um tens of other people on their team that are not here with us
029the learning management system as brittany will explain to you is a big deal in bcsc it's the catalyst in the vehicle that that helps teachers carry and deliver curriculum to to students so to me it may look like another contract and agreement and but it's it's a tremendously big deal um both for our teaching staff and for our students to make sure it's appropriate and vetted and all those things so this group that they'll explain and spend a lot of hours bringing this recommendation to you today so i'll turn it over to bereni to explain the process and what they brought for you tonight thank you dr bozeman and thank you board for having us tonight this has been about a year in the making so we're really excited to talk to you about this
030tonight so you will hear me say lms multiple times and that's just the abbreviation for learning management system because that's kind of a mouthful to say after a while but we're going to talk to you about the work that we've done over the past year the research that we've gathered the feedback from our stakeholders and our recommendation for you moving forward so before we get too far into things we will introduce our fabulous team that's here tonight so my name is brittany coomer and i'm the coordinator of instructional technology here in bcsc and a member of our learning management system leadership team i'm also the system administrator for our current learning management system which is its learning hi i'm kelly kolp i'm an english teacher at columbus north high school i'm also the cea representative
031on the team nick williams the director of technology was formerly in brennie's role so this has also been kind of a journey of love for me all right so our game plan for today is to show you our update on this process and really give you a why for why we're here today give you some of the results and rubric scores from our committee work and feedback from our various stakeholder groups so we can ultimately give you a recommendation for our new learning management system so the reason why we're here today we've had a really successful journey with its learning we adopted this learning a few years ago from 2014 to 2015 that was our pilot year it was our year to really prep before we were going to go one-to-one with chromebooks and windows
032laptops as well as a mix of ipads in the district and its learning was an integral piece of that our stakeholders had communicated with us years ago that if we were going to go one to one we need to have one place for all of our online learning to take place in one access point for our teachers and our students to get to their resources so we had its learning district-wide 2015-2016 and had a really high user rate from the get-go i was a first-year teacher actually during that and i remember going to all of the it's learning trainings and kelly trained me nick trained me on that and i just remember thinking this is so exciting i'm glad i'm getting in at this moment because we're going one-to-one in this new technology tool so
033it's learning's been a really big part of my journey personally and it's been really integral to us the last few years because of the pandemic as well as you can imagine we've had a really high user rate logging in we maintained that we had over 90 percent during all of our e-learning days as well and that's really a lot of credit to nick and the work that his team did before as well as the hard work of our teachers kelly is one of our power users and has been and it's learning over the years she's an exemplar for innovative creative use of lessons during this and we have a few examples here of that of the creative use of its learning over the years anything from live streamed pe classes during the pandemic with members
034of the pe teachers family to using accessibility tools for translation to checking in with students multi-sensory activities so just some creative ways to provide options to our students and support universal design for learning no matter if it's a digital landscape or you know just trying to provide some of those offline options as well so with that being said it's learning told us around this time i think it was june 4th i have it forever stamped in my mind it's learning shared with us last year that they are going to leave the united states market they are a european-based company based in norway and they decided that they wanted to focus their efforts there so after you know having the initial shock kind of wear off because i'm like we've had the highest best user rate
035we've had in years and then oh my gosh they're leaving we need to get the ground going get working on our next plan here and that's really what we've been working on over the past year is what are we going to do next and what's that going to look like so it's learning his leaving the united states in the year 2025 but they're honoring our contract through the time that we already had signed with them so technically our time with it starting ends not this year it's actually the next school year it ends in june of 2023 so this whole past school year has really been us doing our research and gathering feedback so we can make the best most informed decision so in june nick and myself met with cabinet told them about this
036that this is the work we're going to be starting and we looked at a lot of the data that we could access readily so the state puts together a technology report that shows what popular learning management systems are used across the state so we kind of sifted through that and looked to see what are similar school districts to us using what devices are they using with those learning management systems and what digital textbooks are they using as well so we know there would be some compatibility we also looked at what higher education institutions are using for their learning management system as well where are a lot of our students going after they leave bcsc and is this something that we can try to connect to so it's less of a learning curve for them so
037after looking at that initial data we started working with some of our it's learning partners we've had over the years there's a lot of it's learning customers across the country that we've developed really strong relationships with and tried to get an idea of their process and then we also worked with cea to start forming our committee all right so our committee members we tried to represent as many buildings and grade levels and subject areas as possible so we have primary grade teachers on there middle school high school all of the different content areas including career and technical education are represented on here as well and we have a blend of teachers administrators and instructional coaches too so we even have some special groups on here as well so even those who support special education at
038the district level are on here too so tried to make a representative group here and worked with cea on forming that committee all right so after we formed our committee our work really started to begin at the end of the first semester of this school year so in november was when we started sharing our timeline for our process with our committee letting them know that this isn't the year you're going to have to train people quite yet this is the year that we're gathering the information to make our recommendation and the next year is truly our training year we worked at our first meeting on getting some feedback from these committee members on what are some things that you really liked about its learning over the past six or seven years what are some things
039that were difficult with its learning what are some areas that we can improve upon and what are some things that you would like to see in a new lms it would support learning environment of the future and all those exciting opportunities we want our students to have and then we also had shared a draft of an evaluation rubric that our team our leadership team here had formed together to get some initial feedback on that and our second meeting is when our committee really dug in and we did a tuning protocol with them to tweak that rubric after they had some time to kind of sit and think on it to make sure that it really was the rubric that we wanted to use moving forward for these vendor presentations that we knew were going to
040take place in the second semester so i'm going to show you the rubric here in a second but the the two vendors that really rose to the top from looking at what we want in lms what we know that we loved about its learning some things that we know we wanted to have different in a new learning management system and really looking at the state technology report data in higher education are that schoology and canvas were the two learning management systems that we knew we wanted to invite in to have presentations they were very popular and a lot of our teachers had heard about both of these vendors right so i'm going to transition and let kelly share a little information about our committee work as well as our rubric all right so we had
041a rubric and we took this from several different sources both from our own experience in book adoption we had quite a few rubrics that we have used for that process already and then we looked at other places who had already used a rubric for looking at lms's we found butlers to be very helpful in this process and we added our own thoughts because you know we have our own unique world here we wanted to make sure that udl was included in our process and that's very important to us and so we included it here we had a few big asks that we thought there's no way we're going to find those asks but if you don't ask you can't you can't get those things and so we put them on there and um then we
042were surprised when we could find those things um so that's a quick snapshot of what it looks like so this is what our process looked like on those two half days that we had with our committees on both of those schoology and canvas we had half day presentations with those folks and they came in showed our team what the products looked like how we could get in and they just gave us some time to play around and just get in there which is really good for those of us who are going to use the product it's really nice to be able to get in and just see what it's really like they also gave us good demonstration and then followed up with a week a week later of a virtual presentation and that gave folks
043a time to think about questions go back and try it again on their own after they were outside of it and come back in and then the committee members would work on their rubrics at the end of february we had the team members turn their rubrics in we tabulated those results and after we had worked on that as a team we met with some other outside groups to make sure that we were getting stakeholder feedback from all kinds of voices we wanted to make sure that we had voices from every group getting feedback so we talked with students e-l-l legato special ed igrad parents guardians families and our tech titans the people who are going to be training everyone else on how to use this lms which is really important because we want to make
044sure that they know the product as well and those feedback sessions were really helpful they gave us good information and really no red flags came up as we were going through that process thank you all right so it's back to me again thank you kelly um so these were the the results from our committee work at that time so we had 21 members complete rubrics and canvas was the front runner on 20 of those rubrics we averaged the scores in all those different categories on that previous slide where there was a screenshot of the rubric you can click that and we'll open up the full rubric if i tried to fit it on the whole screen it was going to be like size 7 font so i went with a little snippet instead so canvas
045was the front runner there for several different reasons a lot of the feature sets really differentiated or really made canvas stand out from schoology it wasn't that our team didn't love schoology just canvas had some more exciting features that like kelly had said we thought these there's no way these exist in a learning management system this is too much to ask for and they really had them so i won't go through every single one of these but some of the highlights here that it has a really strong mobile app experience so that's something that our a lot of our kindergarten students use ipads in the classroom and then a lot of our high school students log on after school or even some of our middle school students and want to access their courses and it
046has a really strong app presence which is not something necessarily that it's learning had in earlier earlier years we also have an elementary friendly interface so some of our primary grade students are still learning how to read and write and it gets confusing when you're clicking on different screens and the canvas interface has a different look to it for elementary students that we can easily apply across the platform where it has bigger icons everything has a picture and it's much more touch screen responsive so if you're using the mobile app you have those features there's also built-in accessibility tools for the students as well one of those being immersive reader and we're going to highlight on that a little bit more here in a second there's also a built-in accessibility checker for staff as well
047and this is one that we thought there's no way this is out there basically what this does is that as our staff are adding in their own content they're typing up their lesson plans and putting them on this platform it is running an accessibility check the entire time and telling you oh you need to make sure you change the hyperlink so that someone's using a screen reader and as reading with their ears they know what that says and it's easier for them to understand so it really just builds in some awesome features for our teachers and supports them is they're building and designing their own content which we know they do even more post e-learning all right so it is also compatible with our existing hardware and software one of those key pieces being that
048it's compatible with our power teacher pro grade book and i'm actually taking over one of your slides right now kelly i apologize i got a little ahead of myself and was really excited about this one i know kelly is too it's compatible with our student information system and our teacher grade book which means that when teachers go through and they enter scores on canvas it migrates over into power teacher pro grade book so the grades are live and they're active there whereas in the past if teachers wanted to grade something there was no connection between its learning and power teacher pro grade books so it was very time consuming a lot of teachers kept a paper log of grades because they typed on it's learning they still have to go over and type it over
049again on power teacher pro there's also a feature here for students as well where students can kind of check their grades and do a what-if checker so if they're missing assignments they can practice plugging in scores and see okay if i got if i turn that assignment in the teacher hasn't entered the score yet maybe this is what my score will be once i get that assessment score back all right so transition so one of the really helpful things that canvas also offers is this to-do list for students and what a great helpful tool that is i know my own children often are like well i don't really know if i have homework tonight but canvas offers that right there in front of you right on the left hand side i believe and so helpful
050but it goes right also along with the idea that teachers have this new feature where they will be able to send reminders to students um and this is a great feature that i didn't know it existed where you can sort students and let's say sort for students who didn't turn in an assignment and you can just sort by those students click a box and say i would like to send an email to these students and say hello students you didn't turn this assignment and you have until this date to turn it in please please turn it in i would love for you to turn it in if you need help feel free to contact me and then send and it goes just directly to those students no one else knows that they've gotten that message
051so it's private no one knows what a great feature we've also talked about the mobile app the greg book connection i don't know if you all know this but when we grade things in its learning it takes about seven clicks to grade an assignment now when we grade in canvas it will take one click so the time that it will save teachers is enormous so that's one thing that i know i'm really excited to be able to introduce to teachers as we transition into training and because that's another thing that we've talked a lot about is training and getting buy-in with teachers and so we're excited that that's a positive we mentioned this briefly before but our success with its learning has been partially because we've had so many stakeholders in it from igrad special
052ed directors ell and it was important to get their feedback um because we couldn't have that big of a committee to make the selection so these are who we kind of talked to we did meet one-on-one with over 200 students to get their feedback on both of the lms selections along with these other groups so some of the feedback here one was from an ell teacher and just the built-in translation tools that our families and students will be able to get we have well over 120 languages spoken in the district and meeting those students is always kind of a priority with us in technology and then when we met with students and parents one of the things that we heard over and over again was that it it syncs with higher ed so canvas they
053know that a lot of our teachers come in and coming in are used to it and then we know a lot of our students will go to almost every state college in indiana except for one has something or it has canvas except again for that one so that was another key kind of comment that we heard from our stakeholders all right so after we gathered all of our feedback we presented to a few groups before we made our way to you all today we presented to cabinet and then the ccic in april and then in may and they gave us the go ahead to present to you all and now we are here so one last little bit we want to show you before nick goes over a few other details are just our training
054plan because it's one thing to recommend something but we're always thinking ahead as well and trying to think how do we how do we give our teachers training on this this new learning management system if it is approved because this is something that's totally different new to them so we are going to plan to use those wonderful pd days um it was our prudent moving forward for next school year to to train our teachers and our staff so as kelly had mentioned there's a team of teachers that i work really closely with throughout the district throughout the whole school year and they come from every single building in all different roles i gave them a fancy name because the committee used to be called instructional tech team and that was kind of a long title
055and everyone kept shortening it so they got renamed to tech titans which sounds really awesome and fun and they all love that new name change but they really are tech titans they are the people who are in the building who are training all of their colleagues and are that familiar face where if someone has a question about the learning management system they're the go-to and there's a lot of power in that so we're going to focus on training our trainers on the first semester so i have built in meetings with them once every nine weeks going to utilize that as well as the pd days to give them some training with trainers that we're going to bring in from canvas the canvas also has a pretty big user group in the state we've already connected
056with some of them to see what what training models have you found to be successful with your districts as well and they had recommended training the trainer as well and then really our plan to roll this out to the whole district is kind of using our trainers that we're training the first semester to accomplish that so february would really be our go live day for all of our staff our students would still continue to use its learning throughout all of next school year that's where all of our teachers are still posting all of their lessons because it's learning will not bid a due until the end of the 22-23 school year so this is really a time where teachers have overlap so they can move some of their content over if they need to and
057they have a little bit of a buffer here to train before they lose access to its learning and before they go all the way in on canvas so we're using those second semester pd days to train them and those aren't the only training options they will have i do a lot of different training throughout the school year because i believe that there's a lot of power and giving options in professional development as well you know trying to implement universal design for learning in the training that we give our teachers so they'll be one-on-one training options faculty meetings laptop lunches or lunch and learns they have different names depending on the building that you go to as well as district workshops after school we do those live in person a little bit of everything so people
058have options on how they can do that all right so nick is going to go over some of the pricing all right so we like brittany said earlier we have it's learning through next school year and we actually paid for three years up front on that contract so they are honoring that through the end of next school year and while we can train our teachers in this we typically don't sign five-year agreements with technology just because it changes so fast but with a kind of a year where we're training and not really having students in i felt pretty confident that a five-year agreement would commit or show commitment to our staff that this isn't going away anytime soon and we got better pricing so there's a couple pieces in with that so it is and
059you'll see the contract it's over three hundred and one thousand dollars for in total for five years includes implementation and training this first year and fits within our technology budget uh for this first year so we have a few other resources linked on here for you if you want to access them from our rubric to the futures protocol we did the first meeting where we're talking about we want to see in our learning management system to the training activity we did to tweak our rubric to make it perfect and if you have questions our emails are on there otherwise we can answer questions here as well all right thank you very much so questions that colleagues have yes mr stenner thanks uh on one of the slides towards the end there was a reference both
060to canvas and something called instructure is in structure like the name of the company and canvas is the product and what do we know about the company uh is it in europe and is it going to be focusing on on a different business segment soon no we've we've talked to a lot of districts uh that have worked with instructure the the ownership company of canvas of course they have other products that they will try to sell us including some assessment tools and whatnot but um we've at least our research has shown that it is a a reliable company in the united states with good footing sorry and actually canvas is the only lms that has not had any decrease in growth in the last decade right are there other questions yes yeah i just have
061two two questions um there was a very thorough training plan for um that the tech titans would execute but but you did reference parents and your stakeholders will there be some sort of a resource a training resource available for parents also to help their kiddos yeah we have had technology parent nights in the past family tech nights we we have found that it actually we get better turnout if we do those more at the school level rather than district one so we will certainly provide those opportunities as well as resources on our website as well hey that what a feature i'm just thinking about my son and he's going to be like if i get a 67 do i pass the class like how how good does that have to be so i think that
062could work both ways that could be a plus or minus i was sitting here swirling on that i'm not sure if that's good enough um the other one when we went with um it's learning did we look at canvas or or schoology and did we decide not to go with him and maybe what has changed yes actually on that committee there's only one person not none of us we're on that selection committee but canvas was the finalist with its learning last time so um yes they scored well last time as well i don't really have a question but i do have a comment as i've been using i'm a canvas user i've used it for several years where i work and i've always i was so happy when went from blackboard to canvas i just
063couldn't stand it as a teacher it was it's very user friendly there's a lot of extra apps and things you can get like badges and all that sort of thing that you can have with your students so i think i think you'll be happy with it um just from a teaching perspective too i feel some of our teachers had actually written that on the committee i want to start using this now we're really excited so they they feel the same way good yes thinking about the implementation process at what points will we kind of assess where we are do we need if we had enough training are the will we be testing the feeling that the users have a year out two years out what are the evaluation steps after after we sign and implement
064knowing that the first year is our training year i don't think i'm we're probably going you can generate data reports that show logins and usage and can even look at what type of tools or resources are people creating the most in this platform so we can generate those to give us a feel for okay like even building by building roll by roll we can look at okay this is what teachers using this building maybe you know if there's not a whole lot of assignments that are being created maybe they need more training on how to use that tool so that's something that i think we'll certainly use to target our training the first year and then check back in on that as we implemented with students that you're following are the tech titans that we
065have in the buildings are really good for getting some of that qualitative information they're the eyes and ears and buildings when i can't be in all 18 of them at once and tell me like we really need some training on this um our udl facilitators are fantastic resources as well they do a lot of training too and i meet with them regularly so that's been helpful but for the data piece the reporting tool within the platform is really going to steer that e-learning days really puts this under the like magnifying glass as well and how well our teachers are prepared so the first e-learning day we had with its learning we had over 200 calls that first day on just questions and getting to that point to last year where we maybe had 10 calls
066um on the first e-learning day of the year i think that also is a good measuring stick of how well our parents students and faculty have have gotten used to the platform wow nice i'm sorry one more okay this will be my last one you mentioned a couple times how the learning management system can be helpful with complying with the ada in terms of making sure that all our content is accessible what what exactly are the requirements and how hard is it to for us to meet those requirements for accessibility george would probably dr van horn probably the best person to answer the nitty gritty details on that but we we have an expectation in our district that you are implementing universal design for learning which means that you are implementing some of those basic
067web accessibility guidelines that you can find on university websites we have a web accessibility statement that we actually have on our corporation website that talks about that that you know if you're you're if you put in the web accessibility checker that's actually built in on canvas it's going to meet some of those minimum metrics so if a student is using a screen reader and it's generating that report saying that it's not going to be able to read all this content or those pieces missing then that's kind of our threshold there for the the minimum pieces the tricky part is if you're uploading some pdfs and things like that just because those are their own kind of beast and there's different tools you have to bring into that but this at least helps implement or at
068least further our udl implementation by giving that resource within the platform versus having to go to all these different resources and try to find other web accessibility checkers on your own so hopefully that kind of answered your question kelly did you i think this will also be a tool to educate a lot of our teachers because they may not know that what they're doing isn't accessible to some of our students and so this will be a really easy way for us to educate our own teachers so they do know oh maybe i do need to change what i'm doing interesting other questions all right thank you very very thorough we appreciate it i just like to take a moment to commend nick caprini and kelly for their outstanding work with this um you can see
069the depth that they delved into to make sure and get the right information out spend time with stakeholders put together the right data and provide this recommendation to you it's an extremely important piece as we do so much with the virtual and and tying things back to parents with questions from nikki and students so thank you for all the work you've done with this definitely thank you thank you very much all right next on our agenda are opportunities for board commendations so i'll turn to my colleagues mr grimes um just a few things here as always some of these have already received a fair amount of press and some have gone on behind the scenes first of all congratulations to scott sievers for being a long-time business teacher at columbus north for being named norris
07021 22 teacher of the year by the bulldog alumni association students are able to nominate teachers on a variety of criteria one of which as a teacher myself i always get a chuckle at one of the criteria is the speedy and thorough grading and assessments of student work i always kind of get a kick out of that but congratulations to mr sivers accommodations to rock creek's amy elsberry and csa lincoln's jill garris for being the williams and sally hanley excellence in teaching award outstanding elementary teachers in vcsc this year congratulations again mrs elsberry ms garris a quick note from business teacher at columbus north brian campbell just a little over a month ago columbus north deca business club had two students compete in the national finals in atlanta uh neil deshpande was a national finalist
071in the business financial services and anushka patil competed in financial consulting and finished as one of the nation's top 20 students in hurrivan so congratulations to those two kids just kind of a blanket overall congratulations to all the spring sports teams at both north and east for all their team and individual accomplishments it just seemed to me to be an outstanding spring so again congratulations to them throughout both their regular seasons and well on into the postseason for for both many individuals and and teams uh congratulations to the north band and their directors mr burton and mr munoz for being a recipient of the indiana state school music association all music award for this past school year um congratulations to recent graduates olivia sprong of columbus north who will be attending the university of indianapolis
072and winter shaver of columbus east who will be attending purdue olivia and winter were both named next generation hoosier educators scholarship recipients through the indiana commission for higher education both olivia and winner very nice scholarships of 7 500 a year up to 30 000 for committing to teach in indiana for at least five years after graduating so congratulations to them and lastly congratulations to the many bcsc students that earned the governor's work ethic certificate this year and i tried to sift through the pictures um that the republic ran of all the recipients last week and it seemed to be somewhere in the ballpark of 400 kids so congratulations to all those kids and uh all their hard earned work in getting the governor's work ethic certificate this year thank you thank you very much are
073there others this is so weird for me i know i should be used to this but i'm not i'll get there all right there are no other accommodations as i move on for public comments we haven't had anyone sign up for items that we have on our agenda so i will now go to our what and that is our school board member reports so are there reports from colleagues who've had meetings you have mr grimes uh just a couple items of note from uh the school foundation director nicole cunningham and the bcsf annual campaign kicks off this week uh with the theme giving hearts for growing minds mrs cunningham would like to encourage people to visit the foundation's fake well i almost said what i think it is i almost called it fake book but
074facebook page sorry facebook page uh on the on the foundation's facebook page they're having a t-shirt sale a new video uh there's new video content showing a lot of the grant recipients in action they're giving away a columbus book for every 50 donation the school foundation will also have a presence at the columbus farmers market on july 2nd where they'll be selling laura joe's cookies for kids so that's the report from the foundation all right great thank you all right that should be also on the list of things for june dr pills i should i'll add that are there other reports i'll just do you have one sure go first all right i'll just say on may 20th the business advisory group met and we went through a fascinating exercise to inform our work as
075we renovate and think about our buildings so i enjoyed that that was the last meeting for the school year um along the lines of building renovations dr bozeman led a meeting of the districting and facilities committee which has a lot of community members on it as well as employees here at the corporation sort of outline the schedule and the projects that are going to be accomplished this summer it's a very good meeting great all right now's opportunity for cabinet reports i think you get one mr phillips thank you dr shed this is the semi-annual extracurricular account report the only thing of note to point out is that we're getting closer to being back to pre-pandemic levels of both revenues and expenditures but you can see they they equal each other out for this year so
076no no dramatic changes but steady growth as people are starting to go back to more field trips and those kinds of activities so that's good to see awesome any questions of this report i have one yes johnson center what did they buy for four cents they didn't they did spend their four cents i just now realized that they spent the four cents that they had at the beginning year they were just quick i'll have to file to check with them to clean that thing up probably made a donation or something yes something i know it wasn't a gallon good question pat all right so the next item on our agenda is our first reading of a policy revision number four slide for the spin your pack you did have that change and the policy already
077exists it is policy and the title that policy um it's in regards to medication so it is use of medication policy 5330 this follows falls under the chapter for students and so as we move into the school year we have to work through a variety of things and as things change and laws change and so forth we have to be prepared for those those changes and so there is indiana code uh pull the uh reference here indiana code 24-4-21 and it talks about low thc hemp extract and the that is something's being prescribed and so if prescribed by a doctor in certain amounts and is brought into our school system what do our nurses do about that so we needed to have some policies some direction and just made sure if that low thc hemp
078extract item or product is brought into the school as a prescription from a medical practitioner then we have a process for administering that it's not something the student could just hold on to and do we really don't have any medications that's done self-administered necessarily so ends up in the nurse's office nurses the one responsible for any administration of that and all the different specifics and details in regards to that the quantity um and how the prescription work is in the language so medication policy only changes nothing to the existing policy addition of wording around indiana code 24-4-21 regarding a low thc hemp extract specifically the definition and conditions for administration this was legal counsel that assisted us with that that language pulling it from indiana code all right so we all had an opportunity to
079read that in our packet are there particular questions you have about the modification the change revision to this policy just a general question how do they how do we know which medications to call out so i you know i noticed some of them like epinephrine or naloxone or who develops the list see so those were already in the policy correct yeah so you have this list of different things that are called out in our policy and now we're adding one so that that list is developed from indiana code of things that are allowed to be prescribed and used in schools at some point in time each of these medications have been discussed in the legislature correct and determine legal in certain amounts or quantities and so then if there is a prescription for that it
080falls underneath those conditions and in the one that we cited tonight for example there are four different conditions in order for the school to then provide that or administer it at school thank you you're welcome all right other questions okay thank you for sharing that with us and again that is a first reading so we'll bring it back to you for further review and any questions between now and july make sure and ask those all right and now we get to go through items for approval yeah so a variety of items for approval tonight the typical a through e as well as then five additional ones so we'll start with the minutes of the regular school board meeting from may 9th that was the last time we met about five weeks ago supplemental contracts were
081in your packets uh with field trips and professionally we left the letter on there but no request no specific request this time school fundraiser so you had a list of those as well as claims and payroll claims for today's date june 13th totaling about two and a half million dollars and then a pre-run that covered the month of may since again we have met since may 9th may 1st through may 31st we had about 2 million dollars covered in that one and then we had a bunch of payroll uh lists of payroll the payroll may 6 may 20th had an additional one on may 23rd that was for teachers who choose a payoff option so they get their their pay from the summer instead of every two weeks they collect it at one time and
082then the payroll of uh june 3rd and you see there that are basically normal payrolls except for this last one on june 3rd also included stipends for our spring um extracurricular items and those all of those totaled about 11 million so we had basically all of may the beginning of june about 11 million dollars in payroll claims there for you continuing those requests we do have a dual language grant application that's become a typical one for you to approve each year as we continue to as our legato spanish immersion academy continues to evolve additionally in new one the employability skills innovation and implementation grant that is a mouthful those are esther dollars made available through the state the department of education is regulating those dollars i believe it was seven million dollars they made available
083to schools we're kind of banking on based on the timing it had to be done within about a three week period at the end of school year in may that we went ahead and put in a grant application uh the governor's work ethic certificate was mentioned earlier for example we're looking to try to find ways to increase the number of kids participating in that employability skills thing so and also to just assist us as we continue to move our counseling council initiative forward and other things just help help our students so there's a grant application that we are submitting to the department of education that information was in your packet we have an additional appropriation resolution so the public hearing that was held tonight a lot of information provided by mr phillips you you saw
084that that appropriation that additional appropriation is related to us increasing support staff pay and then we also have a support staff appointment to the bcsc health trust i believe we have that picture there so we have t.j skinner is that enrollment she's the enrollment student services coordinator out of our ifc building i think our last three support staff appointments have come out of the isc uh building and then we also have uh that last one letter j is the learning management system contract that mr williams provided details about for you tonight so those are our list of approval items for this evening all right so i will entertain a motion for approval of items 3a through jay as they were presented to us so moved thank you is there a second second thank you mr
085bryant are there particular questions about any of these items that we have the opportunity to read about hear about do you have a question i don't have a question dr shed just a quick comment okay in regards to letter g the employability skills grant for whatever reason i just kind of enjoyed reading through that information there were a lot of very good stats about the you know the community and yeah so thanks to the corporation for all their work in uh completing that grant yeah thank you mr graham it was informative doctor shiv yes i was going to ask on letter f the the dual language grant application it was under twenty thousand dollars i mean yeah um what portion of our dual language programs does that fund and is it like in addition to
086our budgeted amounts and so it's worth it to go after it i'm sorry might grab a microphone here cheers so the answer to that question is yes it's it's additional money uh it's money that was made available from the state when we first started the dual language program to get the program started and each year you can apply for fewer and fewer dollars so as we continue to expand into other grade levels we use that money for the expansion so we're adding uh two new classrooms at the fourth grade level this year and so that was money that we were applied for to to be able to do that so again with each successive year we can apply for fewer and fewer dollars and eventually we'll top out and won't be able to apply for
087that at all thank you the state has had the dual language program or dollars available for implementing a program in place now for a while and typically it will start out with trying to give a pretty significant amount to corporations to see if that can be the feeder for getting the program off the ground and then of course like any other grant will start to to go away and we have to figure out a way to sustain that so primarily the dollars now are being used for professional development resource classroom supplies those other things as the program continues to go but it'll be a very small percentage of paying for that program because every year we're adding two new classrooms teachers their benefits and so forth to keep that to keep that moving thank you
088you're welcome all right good questions and comments any others all right all of those who approve items three a through j as they've been presented to us if you signify by saying i those opposed all right those pass unanimously dr roberts thank you i request approval of the human resource recommendations as presented this evening thank you so do i have a motion for approval of these human resources recommendations so moved thank you miss dayhof dwyer is there a second second thank you dr bills there any questions for dr pleat all right so all those in favor of the human resource recommendations as they've been presented to us if you'd signify by saying i i those opposed there you are dr thank you very much thank you all right lastly we offer the opportunity for colleagues
089to offer comments review i'll start with mr grimes just congrats again to all the uh state champions both academic and athletic that dr roberts uh mentioned earlier and recognized earlier in the meeting and i you know i think i would guess um you know that there are probably not very many corporations around the state that could uh you know they could announce such a thing so that's um you know very uh that's good stuff and then also um thanks again to the uh nick and the technology team and um all their work on on selecting the new um lms yes thank you thank you dr bills oh i forgot to add okay so this is a psa state street taco tour june 25th starting at five on in east columbus it's on facebook so if
090any you know if you like tacos who doesn't like tacos right then yeah there you go june 25th thank you miss day off just like to add continued prayers for officer steve norman which jenae works for the corporation who's recovering up in indianapolis from an accident on may 13th and know that they're in our thoughts and prayers and that we will continue to be here for thank you mr stenner i'd echo what mr grimes said about the recognition from earlier in the meeting and i was thinking um as we recognize the students normally we've got coaches in the room with us and in particular i'd like to commend all the all the adults that have worked with those students and and helped us succeed as a corporation if you could pass that along dr robert
091yes sure can thank you mr sir including their parents thank goodness mr bryant i just want to wish all the fathers happy father's day thank you thank you that's it yeah the only thing i say so so uh dr blake is a person who is constantly monitoring staffing i just wanted to i shared this with our organization last week as we're trying to bring on new people so the u.s unemployment rates 3.6 indiana is 2.2 we're 1.7 guys it's tough we are a community ripe with opportunities that's great for people living in this community but but we're competing like we're constantly competing and so it's really good to see that we're moving the needle on trying to be competitive we'll get the best people and then they're going to raise the best students and kids
092that we have here in this community so anyway thanks for evaluating that i know that was a long process but it's it's necessary work and i think it'll make a difference great thank you i'll just say because this is our first school board meeting after graduation yay and congratulations to all of those seniors and to those sixth graders moving to middle school and our middle schoolers moving on to high school so congratulations to all of them and their parents and i know summer time is when so many of our staff are working busily doing things in schools and classrooms when you can't do it when the students and teachers are there so i respect and appreciate very much all the work that's going on to have us ready for a school year that's going to
093arrive probably before we can imagine so thank you for everything for all the work that went into graduation for our students and all our graduates teachers and staff that got us there and thanks so much for the work that you're currently doing now hurriedly while the buildings are open and empty and you can get a lot of stuff done so we do appreciate that dr roberts i would just add to that dr shed i think the picture that's up is a great one kind of summarizes or or puts a cap on of the school year in terms of everything we're trying to do is graduate our kids make sure they're prepared for whatever it is that life brings them next and i think josh did a great job of capturing the three different graduations that
094we had which all went tremendously in three different venues we had a high school auditorium at east we had columbus north gymnasium and columbus football field and they all went very very well awesome awesome all right please mark your calendars we get to meet again we will be here in the terrace room at the administration building on july 18th at 6 30. so with that i'll call this meeting adjourned