4/19/2021 BCSC School Board Meeting

001um uh oh all right all right good late afternoon early evening on a beautiful day you are here to be a part of our bartholomew consolidated school corporation read regular school board meeting here on monday the 19th in the administration building we're very glad to have all of you here this is the fullest this room has been in quite some time all right we start each of our meetings with reflections from one of our colleagues and this evening i'll turn to mr grimes this being my first reflection let me start by saying how fortunate and honored if you'll be sitting here as a member of the bcsc school board over the past several weeks i've kicked around a few possible ideas for my comments this evening however while driving home from our last board meeting

002two weeks ago my final choice became clear and evident upon reflecting on the segment of our meeting when this year's bcsc teacher of the year nominees were introduced i started thinking about the teachers i had that made a lasting impact on me i won't mention them all by name for fear of leaving out several of them but i would like to talk for just a short time about one in particular mr ross wallace was my sixth grade teacher at kent elementary which is now abc stewart school even though it was 40 years ago i still remember so many things about sitting in mr wallace's portable classroom at the back of the school so many of our daily lessons turned into life lessons nearly all of them were found outside the pages of the textbook in

003place of the popular scratch and sniff stickers at the time that other teachers used i clearly recall mr wallace putting warm fuzzies when they were deserved on our returned assignments and papers the warm fuzzies were little round furry balls complete with googly eyes they were typically partnered with the banner off to the side letting us know why we had received one mr wallace placed a continual emphasis on how important it was to be kind to one another because of that i also clearly remember taking the time to celebrate individual accomplishments as a class as a result when a peer might have received received a warm fuzzy when others of us did not we eventually became happy for them rather than resentful and jealous we knew our time would come to get one if only we

004cared enough about ourselves to do our very best it was easy to tell that mr wallace cared for each and every one of us we all felt important and that we mattered he made time for all of us and made a point of interacting with us as individuals each and every day mr wallace's sense of humor and willingness to take the time to laugh with us also contributed to such an inviting atmosphere however it was an old touchy feely with mr wallace looking back i now know that he had an uncanny ability to reach us through his kindness without letting up on his high expectations for us he wanted all of us to get the most out of our ability it is so evident now that mr wallace believed real education went well beyond the

005four walls of the classroom later during my high school years i was fortunate enough to receive more of mr wallace's invaluable lessons when i attended the church where he was pastored his sermons were always self-provoking and practical several years after that mr wallace continued to influence my life when he married my wife cammy and i his inspirational pre-marriage counseling and words of wisdom were great for both of us i consider myself very fortunate for having had mr wallace as a teacher pastor and friend in my life i'll just close by congratulating again all those teachers selected in their buildings this year for the 2021 bcsc teacher of the year recognition and say thank you to all the other teachers out there that are making such a real difference in the lives of their students i'm

006certain you're making more of an impact on the lives of your students than you often think or realize i know it's not easy particularly during the course of the last year but the positive difference you're making can potentially last a lifetime thank you so much for sharing that if you are able we ask that you join us in the pledge of allegiance one nation under god indivisible with liberty and justice all right six of your elected school board members are here miss day off dwyer is not feeling well so we wish her the best and with that we have a quorum and i get to do that all right so we did to start our meeting with the who and why and you'll notice that we have uh listed here on the screen as well

007as behind us our school corporation's mission and vision which lead all of the decision making that we'll make here this evening and each and every evening and also our listing of our high expectation objectives which guide our thoughts and discussions with that i get to go to public hearings and that means i get to play with those scaffolds so many times i just love that part all right so i'm going to javel out of this i'm gonna do one for two okay and then i will turn to mr phillips for our public hearing regarding our revised capital projects plan thank you dr shed both of these public hearings tonight are related to the same topic that's the additional 265 000 in capital projects kind of equipment purchases that we covered at the last quarter meeting

008five vehicles and two freezer units for kitchens in the district both public notices of tonight's public hearings were published 10 days ago on the website and in the republic so at this time taking a couple questions or input from hearings as you wish all right i'll be more than happy to have any questions that you might have we've talked about two freezing units and five vehicles do you know the approximate age of what we're replacing medical one a crazy agent or let's refer to dr bose they're each about nine years old and near end of life mileage cost repair is exceeding the cost of value sure all right thank you thank you are any other questions people have about our capital projects all right i'll have you go next are these two those are together

009they are the same 265 they're both items they're variations from what you approved in october as part of the budget so the capital project plan had to be revised for the additional 265 thousand dollars and then the additional appropriation overall the authority to spend those dollars so they are the same topic we're just required to hold a public hearing for each of them all right and you'll note also later on in the school board meeting under approvals each of these items are listed separately but you'll be voting on these with all our other approvals that we typically bring up at the end of the scoop all all right thank you so much we are out of that and we are back so we get to celebrate um at the start of our who and why

010so i will turn to mr newell and miss shoes as well as dr roberts with our columbus east high school 11. we're doing this a little differently here this evening we've got a video coming up in just a second how are you doing i'm good how are you great hi thank you so much for having me i'm kristen schutz i'm the director of counseling at columbus east high school i'm thrilled to be with you tonight to introduce our top 10 actually 11 at columbus east this year um we actually had a tie for the spot of valedictorian and those two students who tied are both csa east students so that was really cool so it's pretty remarkable to have two students after all the classes that they take have the exact same cumulative gpa so

011pretty exciting so we are recognizing 11 students and they will each introduce themselves they share their plans for next year they introduce their parents and a favorite memory of their time here with pcsc thank you thank you so much video wise mr burnett thank you very much dr roberts and to the board and uh everyone for this honor as it is every year and the honor is being able to work with such great young men and young women who are going to go on and do such great things which is just further proof that what we do in bcsc works each and every day and every year and i'm excited for you to see what they're going to do uh sometimes i feel almost a little intimidated when i hear these kind of people but

012the most important thing about our kids in our school district is they are so talented across the board it's not just one thing they do well in so many different areas that again what a great testament to our parents to all of our great teachers the administration to the board creates such a wonderful opportunity for our students all right and they're all our students regardless of what high school they're still all our students okay so again thank you very much for this honor and sir pleasure to be here thank [Music] my name is arturo lopez my parents are artur lopez and avail lopez i'm going to purdue next year and my favorite part of the bcsc experience was the friend making i've made the classes i've had as well as some events like the tricrace

013hi my name is trisha your duty my parents are barbie month endowed and narendra your duty i plan to attend iu bloomington to major in psychology and study on the pre-med track and my favorite part of the bcsc experience was getting to meet lots of different students from different backgrounds and cultures especially through opportunities like north's culture fair hi my name is eda lind and my parents are ricky lynn and morton jensen after high school i plan to move back to denmark and study something in environmental science my favorite teacher at north is brian munoz the band director because he is very passionate about what he does and loves students hello my name is colvin iorio my parents are tammy and chris iorio i will be attending oberlin college to study in an area probably

014related to math or physics my favorite part of the bcxc experience has been my ability to partake in many different areas like theater and sports all simultaneously hi my name is kirby das and my parents names are shellendra kamardas and smithy punja after graduating high school i plan on attending purdue university where i will be pursuing a bachelor's degree in engineering and my favorite part of my bcsc experience was finding a set of classes and extracurricular activities that truly align with my interests hello my name is kyle carlson and my parents are mark and jenny carlson i plan to attend purdue university next fall and study accounting and my favorite part of my bcsc experience is the relationships that i've developed with students and teachers while still being able to pursue a high quality education

015hi i'm samantha crossman my parents are david and laura crossman next year i plan to attend a four-year university to major in biochemistry my favorite bcsu teacher was mr lay because he was the one who first got me excited about science and now that's what i want to pursue i'm natalie monica and my parents are campett and joanne minicha i'm currently planning on going to xavier university to study something in business uh my favorite teacher in bcsc would be mr seavers because not only is he my golf coach but he also teaches personal finance and he's a great teacher to like engage the classroom hi my name is nayla riddle my parents are eric riddle and christy smith my future plan is to attend indiana university to study computer science and my favorite teacher at

016north was mr nalin because he was a great calculus teacher and we had a lot of fun experiences in that class like top parties and raising cans for the can drive hi my name is zoe preston my parents are jenny and ryan preston and i plan to attend indiana university to study biology with an emphasis on cellular biology and molecular genetics with a minor in spanish my favorite part of my bcsc experience has been how active bcsc encourages their students to be in the community i've been doing community learning for quite a while and it's made me who i am and it's also made me the leader i am so i'm very grateful for that hello i'm brock berbering my parents are justin laura burbrink i plan on attending purdue university to study mechanical engineering

017and my favorite teacher throughout my csa experience is mr schroeder because he it's clear that he puts the students first and he's just a really great teacher hi my name is emma edwards and my parents are nancy in the late ward edwards upon graduation i will be attending butler university to major in health sciences pre-physician assistant my favorite memory at bcsc was being interviewed by channel 13 news for the puddles to park project in second grade hi my name is jalen nelson and my parents are nicholas and jamie caesar after high school i plan to attend purdue university to study biomedical engineering and my favorite bcsc teacher was mr chastain um he really makes the class really fun and you can tell he's super dedicated to the students and teaching us such a difficult topic

018my name is hannah hemerly my parents are rodney and april hammerline after graduation i'll be attending miami of ohio to study biochemistry and my favorite part of my btxd experience has been playing soccer hello my name is gloria henderson my parents are anita and matthew henderson after high school i'm planning on going to brigham young university idaho and studying elementary education my favorite bcsc teacher was probably either mr schmidt or mrs hambling because i could tell how much they cared about me as a person instead of as a grade or a number in the class hi my name is the major my parents are a mark and jill major after high school i plan on getting indiana university to study finances my favorite bcsc experience is planning the 2019 ijc state baseball championship game hi

019my name is emma martin my parents are daryl and laura martin and i plan on attending purdue university to study environmental science and natural resources next year and my favorite bcsc teacher would have to be mrs knowles my sophomore physics teacher because she was just a really fun teacher she knew how to reach the students and she knew how to get the content across while still having a good time hi my name is catherine wolfe my parents are patrick and laura wolfe after high school i plan to attend the university of notre dame to study finance and economics and my favorite bcsc teacher was mr schmidt because his class is one of the reasons that i plan to study economics after high school hello my name is rebecca moore my parents are greg and nicole

020moore and i will be studying nursing next fall at purdue university my favorite part of my bcsc experience has been being able to be part of the csa program from kindergarten all the way through my senior year hi my name is vanessa brooks my parents are wayne and julian brooks after high school i plan on attending indiana university to study human biology on a pre-med or pre-dental track and my favorite bcsc teacher has been mr cooper because he makes the classroom really engaging and enjoyable hi my name is hope journal my parents are angie journal and chef journal and after high school i plan on going to purdue university to study nursing my favorite bcsc teacher was mrs rouse because she really helped me decide what i wanted to do after high school which was

021you know go into nursing and helped me grow as a person and in my education [Music] so we have to applaud even better [Applause] we should all be quite proud they're most impressive and congratulations to them and to their parents and all the teachers of whom they were absolutely what a great way to do it so not that i don't enjoy seeing them in person but it was equally personally personal to have that particular video so thanks for that work as well you know as we go through that can't wait till we get kids back into this room but as we make do with with what we have uh thanks josh for putting that together i think it's a couple of weeks in a row now that we've had our super meetings in a row

022we've done a video to make up for not being able to have everybody here so it didn't turn out very well kristen and pat thank you for being here and pass on our congratulations to our kids outstanding young men all right and do all those teachers know they've been named and are in a video now good good you be sure to share that as well all right now we um have the opportunity for our annual food service update i'll turn to ms mill spell it's very nice to see you thank you for beating us the other but i do night that thank you to the board dr roberts and dr shed the rest of you to invite me to update you this evening on the food service department i can get this to work thank

023you nick the bcsc food service we actually operate four different usda meal programs national school lunch program school breakfast program the after school snack program and the summer feeding program studies show that students basically who participate in school mail program have been shown to have better concentration improve test scores more energy receive healthier meals and we feel that we make more than meals we feel that we make more successful students one trade at a time good service funding we do not operate under the regular operations fund we're self-supporting from federal cash reimbursements based on our meal participation by our students non-federal funds from adult meals a la carte sales students accounts and catering sales as well our reimbursable meals must meet federal nutrition guidelines we have specific nutrition standards for certain key nutrients like sodium

024calories fat we need to provide five vegetables subgroups of weed whole grains protein fruits and milk in addition to the cash reimbursements schools receive usd foods at a reduced cost a variety of usd foods it really depends on the quality solar available during the growing season as well as market prices during the pandemic the usda issued waivers for the summer meal program which removes some of the regulations that usually fall under that program this some of those waivers were allowing multiple meals to be served at the same time it allowed for meals to be eaten off-site it allowed me else to be served without it should i'm sorry to say that without this child the student present and then allows for meal distribution in areas that they may not need the 50 pre-reduced meal eligibility

025threshold the waivers have actually been extended up until september 30th 2021. and what that did is it allows us to during this school year not feed under the national school lunch program in the breakfast program that allowed us to continue with the summer feeding program and all those regulations helped to us to feed more children at the age of 18 and younger breakfast and lunch daily at no cost to the child whereas there is a cost under the national school lunch program and breakfast program it also allowed our department to receive a higher rate of reimbursement for those meals compared to being on the national school lunch program so that was the benefit of choosing that program under the other two this year as a district moved to make the necessary changes to meet the

026educational and safety needs of the students during the pandemic the food service department also made some meal changes to support those needs so we had to get creative with our meal service it included a variety of ways to get meals to the children whether it was a bus mobile route curbside meals grab-and-go meals into the classrooms we've started some weekend meal service for children to take breakfast and lunch home for saturdays and sundays in-person service as the children were in school we continued through meals to increase popularity with the children and we also had collaboration with the parks department kids common in the library for some programming for the children at those sites these are just some shots of some of the different services some of these phones were taken before ppe was required during

027that time so this is some of our mobile bus routes our drive to walk-up site or side pickup grab-and-go meals being set up to go into the classrooms and then some of us doing our weekend meal service for the students this slide just compares our normal june and july meal service under the summer feeding program you can see during the 20 20 pandemic we had considerably more meals breakfast and lunch served during that time from march to july bcsc fed two thousand nine hundred and eight thousand eight hundred sixty-two free meals to children in our community this just is again our august through december for this year this is though even though we continue to feel free meals throughout the school year our overall participation was still down about 177 000 meals so the impact

028of the pandemic on our service the waivers did help offset some of the extreme financial losses we had due to the department shutdown during march through july but participation is still down from that we've experienced labor issues as everyone has food change supply shortages make some of the food hard to get at times pay for good shortages and then a negative impact to us financially so our future plans to help alleviate some of those issues is to ramp up communication so that families will realize that we are still giving the meals up through september 30th and hope is for anyone to participate in with children under 18 so we hope they'll take more advantage of that and use that service we're trying to maximize reimbursement opportunities by offering some of the weekend meals that parents

029can order for their children to take home for the weekend or working with vendors for more competitive prices as you'll see with our bid packet this evening we're trying to streamline our menus to make them student friendly to make sure the students are getting what they want and we're planning our menu also with economics in mind using our inventory on hand and using our usda service foods as well as we can we'll be continuing to offer our summer feeding through to the community at various sites we're working on finalizing that schedule at present and we are trying to push for the support of universal meals at the national level this is just a price comparison of bcsc prices compared to other schools in our areas the healthy hunger-free act of 2010 um basically mandates schools

030to raise the price of lunches if we're charging less than the national average and that's determined yearly with a cap of 10 cents on those those raises um this has not been released for you this year as you can see just yet but current prices do not meet even the 18 to 19 national average this is a history this last slide of our meal prices and a request to establish our meal prices for the school year 2122 in case we have to go back to the national school breakfast program if the waivers are not extended past september and i'd be happy to answer any questions that you may have questions calling yes this time um we have a vendor or maybe you had a vendor back when we were charging for meals that would take

031money out of the parents checking accounts to cover the lunch at school how's that vendor doing i mean essentially we've stopped doing business with is that right on my school box it's it's still called actually parents can still put money into the children's accounts adults can use it in the district as well as as our students are in in-house the parents still can add more money to that we are taking in considerably less money of course because it's not needed at this time but they've not gone after this yeah we're still taking in money from that any of our other vendors you talked about shortages of different supplies any of our other vendors had financial troubles or calamities during their academic i i think all of them in the nation that deal with restaurants or

032schools or any kind of food service they've all felt the pinch of this i think that's in part why we had the shortages um because what they found is the manufacturers even had to scale back what and like we're doing with our menu just providing the basics and the favorites that's what they're doing as well so a lot of things we would like to provide they aren't available right now do you think the competitiveness of any of the bids that we're going to look at tonight has been affected i do um i i think that we are still getting good prices i i know that i've been contact from other vendors seeking you know to to check out our pricing and to see if they should bid or not they're already checking into some prices

033that we currently used to receive and we actually they couldn't compete with them so we're feeling we're still very competitive with that but we would like it to be better of course as things improve that's good thank you for your work thank you are there questions individuals have i think i'm still shocked by the summer numbers oh my goodness i i do have to just give accommodation out to our staff on the food service department and also in working with the people on the bus that helped us do the meals this summer my folks don't usually work year-round they're off during the school during the summers and we had so many people volunteer and offered to work during that time it was very uplifting to know that they were wanting to be there to help

034serve the children awesome very very appreciate nancy saying that i think that we all realize how different the work was for everybody in every situation right including education um but when we started the killed stuff last spring there were a few things that jumped out to us in terms of departments doing a heck of a lot that maybe they hadn't had to do before and technology and all the things that make it is nick and brady and their team had to do to make sure things were working to get through last spring and then our food service department under under nancy so i look around the room here and if people have changed we need to see josh and kelly and ready quite a bit we don't get to see nancy maybe as often so

035good to have her here this evening to recognize the work that she and her team have done because serving that that's just from the june of july we look at a couple hundred thousand meals i think last spring nancy that we served during that time frame and then although that the numbers for the fall looked a little different down nancy shared you have to remember that we had 3 200 students that chose to stay home and from a virtual option then we had about 30 days between november 9th and vacation a winter break where all students were held so those that certainly change the numbers in terms of what they're presenting nancy did a tremendous job as we're getting ready for the english language arts presentation this slide is up here just for a second

036and i want to remind you that you vote on this during the voting period so nancy did indicate that we would have a slight increase in regards to meal prices those are really governed based upon how the usda and the food distribution distribution reimbursement program works and so those are our numbers following the formula we need to pay attention to when it comes to charging prices so that will be loaded out here dr roberts just to make sure i remember correctly increases are mandated because we are below the national average right yes what nancy was indicating earlier too is although the sy 2122 numbers have not been released our numbers are even lower have been lower than the 18 19 292 so we're going to make that recommendation all right well it's lovely to see

037you so it is time for our elementary textbook adoption in the english and language arts so dr mrs foster thank you thank you dr shed school board members of dr roberts we wanted to come tonight to talk about a written adoption process and the steps that have been taken to get us to this point but i also wanted to give recognition to whitney foster who put this presentation together but was unable to be here tonight so i'm filling in for her so if i missed it please feel free to reach out to her gail is also here as as witness to say hey laura you messed that up but we need to fix that so um so again thank you to lindy foster who has put this together and then the hard work that she

038has done so we'll start by letting you know that our goal tonight is to present the materials for bolton mifflin hard work which we um usually call hmh and make sure that you fully understand why we have chosen this is our leading adoption series for the next few years you can see that again in the system we have a timeline we want to make sure that we met that timeline and we also wanted to make sure that we involved many stakeholders and to do that that typically takes about a year so you can see we started a year ago having conversations with nick with ray with different stakeholders to make sure that everyone fully was on the right page of how to adopt and what needed to happen within our district to make it successful

039these are key players we have an adoption guiding team and this was that smaller group of leaders coming together to really talk about what do we need to have happen with the reading source adoption in elementary so i'd like to give a shout out again to some people that are here tonight to support the work i'd like to recognize freddie kumar i'd like to recognize jenny detmer and tammy keyboard who are in the room amy london is also here as well and if i've missed someone or someone walked in a little bit later i apologize i'm looking back to see but making sure that these people are recognized because again on that smaller guiding team to bring you this presentation tonight we also wanted to make sure that we had teachers involved in the process

040that reviewed the materials who better the teachers who are doing reading reading instruction right now in the classroom to have the opportunity to review the materials presented and we did present three vendors you'll see two presented our two talked about here tonight and we did narrow down to one but we did start out with three and then again a final product to you tonight going back i apologize going back if you see an asterisk they were part of the reading adaption 67 years ago whenever we did the adoption and so again we wanted to bring a consistent pattern coming forward as well as some historical perspective good evening let me just take two seconds to introduce myself i am gail kors work in the um elementary curriculum and instruction here tonight to help sorry no

041you're fine madam president board members dr roberts thrilled to be here to talk about reading and writing we know the importance of reading and writing the foundation it sets for student learning and growth and success for all students so we're presented with this huge challenge to find a resource that would meet those reading foundational pieces in the primary the multi-sensory instruction the phonics the phonemic awareness all of those foundational pieces as well as meeting the rigor and the increased depth of knowledge that we want students to have to practice and create those critical thinking skills we want students to be able to see themselves in the text so looking for that resource that really let the students identify with themselves with the text and with the world so really looking for that evidence of culturally

042responsive and diverse opportunity for students the writing goes hand in hand with the reading so that was a big piece and really looking at all the digital pieces we know that is our world right now so really looking in a wide range of topics to find the right resource for students and for teachers as we think about professional development and getting ready our professional development really is historic it's current it's also futuristic everything we do comes out of the udl framework so we're looking for ways of multiple representation multiple expression what are those engagement pieces you heard those seniors just talking about their favorite teacher and what was favorite they made the learning fun they were engaged in the learning we know that's important it has to come through in every pd so as we

043look for these culturally responsive and comprehensive writing curriculum we look at that vcsc writing plan that the elementary schools are using so how do we make those pieces engaging so our pd revolves around all of those aspects the resource review team came together they used in fact they came together in this room we were spread out far and they used the rubric that again is based on the udl framework looking for those multiple means of engagement engagement representation and expression and there were also sections in the rubric that dealt with these topics you can see that are important to students and teachers they filled out a rubric for each of the three series and we then brought them together to present this visual with blue being 85 or greater of the possible points on the

044rubric you can see the key the green was below the 66 and 84 mark and then the yellow going below the so looking at hmh again and mcgraw-hill which is our current adoption we really looked at what the teacher said they sat they were here for half a day they sat and dug through they asked questions they were collaborating across the table from each other it was really good and encouraging to see so you can see the results there and of course hmh comes to the top we have one yellow looking at the cost and of course we were all flabbergasted at the cost of all of them but again that leads us to where we are today we were pleased to find as we really looked into reading which is what this series is

045called from hmh that they have a working relationship with carol dweck who works with growth my growth mindset and the research base that we know students have greater success when they believe they can so a growth mindset so that was just an added positive part of inter reading and looking forward to getting into that partnership with carlsbad the next two slides are comprehensive because they really go into what the student experience might be as well as the teacher experience please take time to review those if you have additional questions we'd be happy to answer those but again those slides really talk about those two experiences so then that financial impact making sure that we fully understood that the big dollar amount that um that was brought to the table by both companies was was um

046was concerning so we wanted to make sure that we were created in knowing that now is not the time to raise our our textbook resource adapted materials for our families and so we really worked with with mr mr phillips and we really worked with mr williams and this group to really come together to say what can we do to be creative as well as mrs skinner and so knowing that we did look at opportunities and you can see that we will have to change for next year five to our sixth grade students and then we'll look at additional opportunities the following year with our social studies adoption but to do this it took the hard work of many people coming together because reading adaptive materials are not cheap but we know that this is the

047best package and we are amazed at how how this turned out so thank you again to those people involved in that process so then this again is our our suggestion and our request to you is to please uh consider letting the elementary adopted society and all of our elementary team what questions do you have could you elaborate on a social studies piece for 22-23 i didn't understand that sure so we know that we'll be adopting next year the social studies piece and so we want it to be creative in that dollar amount that's coming off of the textbook rental fee for families and then what does it look like for the next few years with social studies knowing that we already have a hardback resource book and so what other online components could we add

048that may add just a small increment amount in the future but not a huge amount because again we have solid textbook adapted materials and we can we'll know that we need to adopt something that will drop in an online component but we already have hardback resources okay can you go back to the assessment where you compared both those options can you just say a couple words in your opinions what were the wow factors of hmh over mcgraw hill that you know i'll let gail do that but one that came to the top for me was the reading foundational piece and then the solid writing piece the teachers and and to expand on those just a little bit the teachers were very excited about the reading foundation piece the multi-sensory piece that primary that k2 was

049very strong hmh has a i'm going to say stand alone but it's connected to the reading but a an instructional piece for writing that mcgraw-hill doesn't and that was quite appealing to teachers because the schools this year and you may not be aware have really been focused on a writing plan the district writing plan but then within their building what does that look like for us what does that look like in this grade level and what does it look like for our building as a whole so they saw this hmh piece as a direct link a direct tool if you will to help with that plan that was huge i'm thinking the writing resources the digital resource the digital resources there are ways for teachers to individualize the learning the assessment piece is pretty big

050there with the standards based uh recording and assessing so those were all positive components the um oh the text the text options in hmh the students will have one book that has all the resources they need for the reading with mcgraw-hill they would have actually a consumable book and a hardback book that hmh has combined them it's a consumable student book there are venn diagrams they can take notes they're it's it's quite usable and student friendly and their comparison texts are right there they don't have to go to a different source for those so that was that was huge that was big on the same slide that we're looking at right now one of the biggest differences seems to be one of the major factors that sets hmh apart from the growing ill seems to

051be that class-sharing rostering co-teaching where apparently they just meet and grow badly what what exactly is that how important is that i know these aren't ranked in order now how important is that briny actually has a a terrific way of addressing that brittany would you mind so in terms of the the technology pieces between the two um hmh offers our teachers the ability to really have co-teachers in classes more seamlessly and easily than what mcgraw-hill does there's a lot of manual back-end support that has to happen that we have to do in the technology department to get to teachers who might be co-teaching in english units together and wonders that they have frankly haven't updated over the six years since we last adopted them whereas hmh you can have multiple co-teachers in there there's even

052the ability and hmh4 if you're using the assessment testing platform within that tool it builds every single year and you can keep that student's data so next year when the student goes into third grade and i have that new student in my classroom i can see their growth over all those different years and i can even go back and look at some of the assignments and identify well maybe they need more assistance here before i move on to those pieces so did that answer your question yeah i know that's a tool that's been used at south side that's where my boys went is that common across the district the co-teaching and progress here by year by year i would say that there's definitely some buildings where it's more common than others the co-teaching piece i

053would say looking at performance over the years is consistent across all of our buildings and feeling but we could also think in terms of ell teachers having access as well to the the classroom and special ed teachers so not just in terms of co-teaching but that is one of the components but those support teachers as well could have access hmh doesn't charge extra for adding in support services staff members into that system whereas overall does thank you okay so since i have experts here on a personal note what's your perspective of graphic novels in the uh you know third fifth grade range for young boys that a real thing should i be letting them read those things putting a different book in front of them reading is important and if that is the only thing

054they'll read i'm saying that goes to the engagement piece yeah really you know so appropriate of course and so that comes back on you guys here but reading is reading that's my philosophy yeah and one thing to consider is reading it with him or at least checking in on the reading that he's doing and making sure you're asking appropriate questions and then not perusing anything um that they are people yes he does like mommy to read the same folks as you know i'm hoping you're going to get fail me you did it so that's okay did you have questions i did i know i'm going to ask the same question i to you that i did i think with our world languages or decaying and what is the prospect of open educational resources in the

055elementary area as far as adopting those kind of things are we getting there are we what's happening with that in your area and actually lindy foster has put together a document that really talks about the open those opportunities for us to look at those those resources and what does that do right now again this this resort that that best practices and also research based close to the top but definitely is something that we're not only we will consider not only the issue with any sort of meaning to some women but also the future for sure just several things to think about and one of them being that we want to make sure that everything's completely vetted and and they can be on a list and not be vetted so some accountability on our part there

056also consistency and looking forward will it still be accessible so those are all things that that we're looking at and we want to be sure before we would really delve into two one but we do have a really nice document that will be created so we'd be happy to show that thank you one last question how how does the transition of our students from k-6 to secondary how does it play into this selection i didn't see anybody on the committee that kind of represented secondary as sort of a customer of our k-6 decisions how do we get that import that voice when making these decisions we on one hand we do trust we have to trust a bit the resource providers the publisher companies and trust that they are moving into that transitional piece i

057believe and there are other people in the room that can help support this the middle school adopts or do they adopt with the heist the secondary they're coming up next in fact i think i think they're up next so they might be able to address that transition piece because they actually see our sixth graders then coming in as seventh graders so i am deferring that to them when they get up here and sometimes with your misters and we talk so much about our reading foundational pieces the phonics and and those uh pieces of phonemic awareness and vocabulary at that younger age that moving on to the middle school in high school they're more into that comprehensive piece and so we want to move our students to that so we feel like we have a strong

058foundation those in those pieces and then start with comprehension again as early as we can then there is a stimulus transition no matter where they go but um it is something to consider i know we have udl we have some yellow people on there that also span so it could be in that we also have children of our own who have gone through middle school high school again another opportunity for us there wonderful other questions thank you that was extremely thorough thank you very much thank you all right so thank you for the segue it's time to go through the secondary textbook adoption in english and language arts these are coming up for the secondary language piece i just want to remind board members that this is the first presenting information to you that i

059know this the next support meeting which we made kept you have the opportunity to vote on this one similar to how we did world languages last time and during our approvals later tonight you'll have that opportunity to put on there setting things up for you thank will you all do me a favor and introduce yourselves to us okay thank you so troy williams the deal facilitator at north and east high schools back again laura oozley the udl facilitator at the two middle schools chastity county island columbus department chair and i'm katie chaplin i'm the english department here at columbus north as well as northside middle school thank you it's good to see you all again i think you'll find that cory and i and brittany follow a very similar process that we used with the

060world language through our goals when we began our resource adoption were twofold first of all we knew that in on the front end we wanted to provide professional development making sure that we connected udl and also culturally responsive teaching and we did that through the use of udl guidelines and the windows mirrors and doors protocol slash article which we shared with you the last time the second part of our goal after we provided professional development we really wanted to have time to evaluate and select materials by bringing in a ton of vendors for our teachers to pick their favorites their best choices and so again we invited a variety of vendors in and then we asked our teachers to use the rubric so that it wasn't just arbitrarily decision making but they were actually taking

061time and judging against what what what are the pros and cons of each of the vendors so our professional development started with establishing group norms we're bringing together teachers from five different schools um so that you know they don't normally get to see and work with each other and we reflected on our current resources you know pros and cons of what we have what do we need to look for out of new materials and have some shared learning opportunities around the culturally responsive teaching windows mirrors and doors that laura mentioned and we talked a little bit about a couple weeks ago when we were here with world language and that emphasis on really making sure our students are reflected in the materials that they have and then also that they see in the other into

062other cultures and then developing a shared understanding of the rubric which some of these teachers were very familiar with before because six seven years ago when ela adopted last time they were really kind of the group to first start developing this rubric and so they got to see that kind of progression and how it has evolved over the last few years and then our second day we looked at the futures protocol where do we want our students to be six years from now when we're doing this again what is that kind of dream state and then what do we need to do to get there what are the pieces that we need and how can we um you know continue having these successful graduates like what we saw at the in beginning we picked up

063with vendor sessions we scheduled them and were able to record them most of them were zoom calls or something similar to zoom and so that took us through the first couple of weeks of march up you know of course we have spring break and then returning back all of the teachers the high school level are getting their kids back all in person at the same time and so we gave them a few days to recoup and then on the last day of march we wanted to check in make sure that they didn't have any questions that we need to follow up on we met with the bookstore ladies to make sure that we were on the right track and getting the information they needed to process and give us estimates for football costs and then

064by april 9th it was decision time so department chairs talked with their teachers or the teachers talked with their principals and they submitted their final selections for 9-ish right we got close to that 4-9 and so committee members um again bernie laura and i were facilitating our department chairs and then um i feel so bad we have one name left off of this our new type representative and veronica butler did a ton of work for us when we were alphabetizing the names it must have gotten off there but she was fantastic and was their representative and worked with mr reed and the rest of her ela teachers but we had all five of the secondary schools represented on here and because again we were able to make the or all of the sessions had to

065be zoom or google meet they were all recorded um and so then even if the teachers weren't on this kind of smaller committee they all had access to all of the recordings and so when the department chairs talk about surveying their teachers later all of the teachers had input through those surveys and all of them had access to view all of the different vendor recordings so one of the kind of bright spots out of not being in person for these was that we were able to provide access to teachers who in past adoptions wouldn't have necessarily been as involved in the process and so on to our decisions okay so i'm very pleased to tell you that both middle schools have come to the same consensus so they are looking at adopting sabbas the my

066perspective series and that comes with the digital access for each student and then each teacher would get a small set of class books to keep in their room just in case physical copies are needed in addition to the service my perspectives which is an anthology very similar to what you saw the elementary ladies up here presenting about in addition to that series we're adopting some digital tools listen wise which is a non-fiction podcast program it will help with listening standards which are somewhat new to ela vocabulary.com which we are hoping to help with not only vocabulary but reading levels as well and then quill.org which is a writing website and so our cost info is listed on the screen and then i wanted to go into a little bit about the rationale which someone asked

067a question it's hard to tell when you're in the back row who asked the question and then gail deferred to me so i did want to give a bit of rationale about the middle school because we at the middle school are very unique in that we are not quite high school but we're not quite elementary and so the last time we were up for reduction the textbook companies were basically offering the same thing that we already had and then their digital offerings were very much we're basically just a pdf of the book and so there was no need to adopt the book because we all had class sets of the book at the time now six or seven years later the quality of the digital resources has greatly improved it is very accessible a ton

068of embedded tools i was just really blown away with that series and by selecting the sabas resources we will get a combination of a few physical books for you know students who have computer issues or students who may have temporarily lost privileges or forgotten their computer at home et cetera we wanted to have a few physical copies they'll get their digital resources they'll still have access to short stories and the reason why we liked sabas over some of the other companies is that they offered a very generous novel allowance so this is where i wanted to talk about the middle school so we wanted to keep like the the reader that they're familiar with from k through 6 so some kind of resource book but then also once they hit high school they're going to

069be reading novels and so we wanted to make sure that whatever we adopted did come with a little bit of flexibility and novels rolled up into the price so that at the middle school we can have some textbook and we can have some novels all of the same price so that was our rationale for the middle school and i hope that answered some of your questions so i was uh part of the last test textbook adoptions uh about six years ago and so laura put that pretty pretty beautifully um during that time the the print options and the digital options were basically the pdf so really good job on the rationale with that um so during that time what really came out of that adoption was our learning management system which is a really good

070thing um to have had this past year with um covid so what we intended to do when we adopted last time was to build some resource courses within its learning at the at the high school level and so we have the option at that time to do consumable novels that students all get their own copy of that they can write in that they can annotate in that they actually own which is a bit of excitement for some students who've never had that opportunity and so over over the past six years on the on the left you see this year's title so this is what we're currently teaching this this school year but on the right um since our last adoption these are different titles that our teachers have been able to try and work on

071engagement and lessons and see what works and i feel very fortunate that bcsc allowed us to have that opportunity to have consumables that we we do have that flexibility with so that we can be more culturally responsible responsive to our students so um when we started talking about all of the different vendors that they had lined up which were a lot i wanted to make sure that i was focusing um our our group on what our teachers felt like was the most need and so teachers were asked do you want to look at an anthology at this time or do you still want that flexibility of your consumable novels and overwhelmingly the east teacher said we want our the flexibility of our consumable novels but some of the pieces that they wanted that don't come

072with your consumable novels is grammar and vocabulary and non-fiction resources so that's what we really focused our efforts on um looking at in terms of all the vendors that were lined up is what could give us the instructional tools in grammar and vocabulary and non-fiction that we could use at the secondary level for teaching and learning so what we decided for east is to keep our consumable novel flexibility we're going to use our professional development time to update and improve resource courses within its learning so that way our student our new teachers or teachers who teach switch levels they'll have a bank of resources with literature lessons activities that they can go and and look look up according to standards or according to whatever whatever their focus is at that particular time and then um

073we are also going with quill as our grammar supplemental which teachers were excited about either the whole class instructional piece with that or the individual student piece and vocabulary.com as a vocabulary supplemental because even the newest novels that we have they have vocabulary resources for those texts so that was really exciting along with different levels of vocabulary for ap act lower levels higher levels so we felt like there was a lot of flexibility it's not listed here but we are going to use common lit it's not necessarily something we have to adopt because it's a free resource the only thing that i found i think you guys would agree with common lit that we could have purchased was the data and we just really didn't feel like our stakeholders needed to pay for that data

074piece so these are these decisions all right so i'm going to talk about new tack um since veronica couldn't be here tonight so they on the last adoption um got class sets of novels and so they would like to continue that so it's not one-to-one but then they've actually developed a pretty nice library of novels over the last six years um but similar to kind of what you heard from east is what they found lacking were some kind of supplemental things from just getting the novels and so they chose to go with no red ink for their writing support um and then they use the free version of grammarly already and they're going to continue with that and then listen wise which you're going to hear brought up quite a bit tonight which is this

075curated source of npr podcasts with transcripts um activities that go with them it is it is really fantastic um it was by far the presentation that we all left and we're so excited about and so um their uh average course fee for the year will be an average per grade level of about 25 which is about a 16 increase but again it's because last time they only got class sets of novels and so their course fees at the start of this were a lot lower than pretty much everybody else so their increase is a little bit higher but it just kind of brings them more in line with with the other schools and other forces so i know veronica and mr reid they were all very excited about about these options okay so that brings

076us to north um we as a department uh wanted to make sure that all of our teachers had a voice in our decisions and so we utilized three different department meetings for discussion reviewing resources and then making our decisions when we got to april we also had two formal surveys with teachers to get their feedback their suggestions and where they thought they had the biggest needs as far as materials to help students and so those surveys clearly indicated that our teachers most felt that we needed a strong vocabulary resource as well as a non-fiction resource non-fiction has been a struggle because we're always looking for something that feels relevant and authentic to students and the textbooks that we currently have have non-fiction pieces but they're also from 13 or 14 years ago and so a

077lot of that authenticity and relevancy doesn't necessarily strike home with our students so my teachers have been just kind of scouring free resources and trying to find what they can but they really have had trouble finding non-fiction resources especially those that offer excellent audio and text to give our students choices and so these are the two things that we were looking at most closely excuse me as corey mentioned all of our teachers had access to view the recordings so that was kind of the blessing of covid and all of our zoom presentations our teachers also had access to lots of different online trials for our different options and we've had a table full of physical samples for teachers to look through over the last couple of months so i have our decisions um outlined by

078grade so for ninth grade we are keeping our consumable novels in most classes we did have a couple of classes where we're switching to some class sets and then we also have listenwise and vocabulary.com and you'll see this on all of the remaining slides pretty much because my teachers were just blown away as corey said listenwise is an excellent resource it not only has audio available but it's really good engaging audio that we think our students are really going to like and i don't want to be too repetitive with vocabulary.com but that was far and away the most udl resource that we saw for vocabulary and offers just an incredible wealth of flexibility so that teachers and students can have um some different directions to go with as as far as where they need vocabulary

079development and we believe it will fit all of our courses regardless of the grade or the ability level and needs of the students so on average for ninth grade our current course fees are twenty dollars per student our increase for those courses will be no more than six dollars and 81 cents um to clarify our nine standard classes going up three dollars and 25 cents uh nine college prep and nine accelerated are and then our 9 standard level 5 class is actually going down by 4.37 for 10th grade um again we're sticking with novels rather than going with an anthology we'll add listenwiseandvocabulary.com um our current average course fee is 30 per student for the year and again those increases vary a little bit actually in 10th grade 10 college prep is the only course

080that is going up and that's the six dollars and 81 cents for vocabulary.com and listen wise 10 standard is going to decrease by a dollar and 78 cents 10 accelerated will go down um roughly 11 we had some novel changes there that decreased our price and then ten standard five is going down four dollars and thirty seven cents so three of our four tenth grade possibilities are going to decrease in price when we get into 11th grade again you'll see a pattern here we're going to stick with consumable novels in most of the courses we are making a couple of switches that will help us out and cost a little bit currently our average course fees are 35 dollars per student per year um and again that increase will be no more than 6.81 per

081year ap lit is actually only going up by a dollar and six cents and then for 12th grade we do have one new course fee that is a rather large increase but this is our ap language class our ap language teachers are adopting perfection learning which will give a hard copy anthology as well as digital access for all of our students that will be 39.74 for the entire year and that course fee does include the listenwise and vocabulary.com we know that this is quite the raise but we have not had a course fee at all for ap language in the last two years because we haven't had a textbook that really fits the new test requirements for ap language so for the last two school years my ap language teachers have been really developing their

082content from scratch and putting hours and hours and hours and doing a wonderful job and preparing our students for the test but as we look at adding additional teachers to that course we felt that our students are really going to benefit from this text but it's also going to help our teachers put more of their precious time into giving students feedback and building those relationships and putting their time where they really want to put it rather than reinventing the wheel over and over so um our existing teacher as well as the new teacher we're adding next year have both looked at this book and they absolutely are in love with it and think it's going to be a wonderful resource for our students so so again ap language will go up by 39.74 from zero

083right now and then our standard and college prep levels are going to continue using novels add lists and lies and vocabulary.com for our standard and college prep levels our average course fees for senior year is 30 dollars per student per year and it looks like our college prep level will raise them that students were using as a consumable and we're going to switch to a class set for that okay and then at north enl is taught through english and it's english credit so you saw the enl at east in the world language presentation at the last meeting we are actually asking for the same text that east will have we think that's going to help our enl teacher have some collaboration opportunities with east so it's the voces esl one and two currently our enl

084program operates on a two-year rotating cycle so students can stay with the program multiple years and they're not getting the exact same materials and curriculum each year so the two texts will help us with that we also have class sets of novels that we'll incorporate with this but those are our novels that i've purchased with department supply funds so that's not a cost to our students at all we will add in listenwiseandvocabulary.com most of our esl or sorry our enl students will pay that fee through their english class so that will not be an additional fee along with the text it will just be the voices that they're paying for for the 2198 per year so that is a new course fee but i think that's going to give us some amazing language acquisition help

085for our students in that course okay and then the last one for north are journalism classes um we have two wonderful journalism teachers who reviewed several different um sources and they really decided that the only paid source that they really needed for their students was digital access to the ap style book and we found a way to get that and actually share several digital logins and so this course fee is actually decreasing by 27.16 so we're very happy with that um and my teachers are looking forward to the digital access as well so everybody's happy with that one i think so just like last time we've compiled all of the vendor recordings for the selections that we've made um sorted through and took out the ones you don't need to see uh we have a

086lot of different vendors and so there's online access previews there's the session recordings um anything that you would need to see in terms of any of the options that we've selected so you can access it with that google doc or like last time you can contact laura or myself and we're happy to show you whatever you would like to see from these selections questions for us you and your colleagues have done a lot of work it's so impressive questions that you all have how do you so if i'm a parent and i have a student in 12th grade and i have a new course to be how does how does that relate to me so um if you look at our current ap literature feed this is actually going to be less than our current

087ap literature fee right now our ap literature fee is 44.45 and um so the ap language will actually be a little bit lower than that at the 39.74 we realize that that's a big jump from zero it's amazing to me that we've been able to offer ap language for any amount of time at no cost but it's just not a sustainable process for us i'm going to lose all of my ap language teachers if i have to keep you know the same that there's not a text to help them with that but the changes college board has made in the last couple of years to the ap tests the previous texts we've been using really don't prepare students for this new test a lot of things have changed and the text that we're asking for

088we think really will help our students be prepared while also making the class engaging and interesting and preparing them for college are there any parents on your any of the decision making committees she's got a middle schooler i'll have another middle schooler next year so good good with that course fee so those they will be paying most of the kids in that senior ap english class because these will all take effect next fall have paid that forty some dollar course fee and two years okay and then they'll now have a 30 some dollar horse fee as when they take that classes so it will only affect next year moving forward i think your question was how do parents find out about it i think it's in the curriculum guide so when students sign up for

089their their classes there's a description of the class and prerequisites and of course um listed there so if last year would have said zero course fee and this year it'll say what yeah so it's very interesting that you know everybody does it differently so good job other questions we can't thank you enough for all of your good work and that of your colleagues please let them all know thank you thank you okay dr roberts again just a reminder with the english language arts pieces you'll have a chance to vote on those at the next meeting but certainly thanks to the ladies for the hard work with that a lot of hours of time into their research um with the kova 19 update i'll jump right into that picture is from columbus north the other day

090we did have a vaccination clinic i'll share a little bit of information about but just a reminder we have been five days of interest morning since we came back from spring break on monday march the 22nd um that was the first time all students have been in the building since friday november 6th as we phase things in a reminder that we've had all mitigation strategies in effect since the beginning of the school year would not change those tonight i bring to you a recommendation from us that for the identification of close contacts i would change the 60 to 3 feet when in the regular classroom setting only as a very specific situation if uh students are facing the same direction they have their face masks these coverings on all these kinds of things that we

091look at three feet versus six but it would not apply in any other situation in terms of our school environment school buses lunch recess uh other classes uh band choir pd others that they might be in working closely together or whatever the case might be so in very specific situations we would like to look at that and it would simply be in terms of the process from scoop operations standpoint our educators are doing a great job of making do with the space they have in keeping students at least three feet away from each other it's the six feet that is the challenge so we know that students oftentimes are within that six feet range and to give a specific example of recent situations we have had recent situations where if it would have been three

092feet instead of six feet we go from uh 31 close contacts to the room because the educators in those classrooms are maintaining the three feet which is a number that we provided in our reopening plan back in august about if we could not get to six it's at least keep three so as we look at the remainder of the school year we realize that the fourth quarter is a challenge anyway uh we have students that it is the best meeting class to the degree necessary we finally got all students back on monday march 22nd and losing time now he gets exaggerated uh in the fourth quarter compared to the rest of the school year in some cases we've had students multiple times we had a person recently who was identified as a close contact for

093the fifth time in the school year so obviously we are concerned about physical health october 19 catching that tigers uh we're also concerned about social and emotional wellness and that comes into play too we're looking at situations like that so in short my my recommendation is we go from three from six feet to three feet in these particular settings or situations going back to process really the people that this affects because we will continue to keep students at a distance to the degree we can throughout our buildings all the time is kelly or school nurses the administrators when we have a positive case that when they are then identifying close contacts they are using a different measure from this standpoint in the classroom setting the students facing singers so that is our recommendation kelly anything

094to add from your perspective on that questions about that don't know that this is necessary for a vote on this particular item um it is as we have been advised on closed contacts back in the fall for example uh we did we were told by the department of education state department of health that we began to accumulate minutes so initially beginning of the school year our close contact identification was within six feet for 15 minutes at a time been 15 minutes and that was a close contact we were then told it's an accumulation in 15 minutes so five plus five plus two plus three and now we get to fifteen so we made the change in the process here the cdc the american academy of pediatrics the state department of health um the northumberland county

095health department close regional health for all in support we have made those contacts to ensure that if we go this direction that we have support from those in the medical profession and we do have that support questions about that this is kind of an indirect question i guess and maybe do most of the how most of the teachers and staff have they have their most of them have vaccinations that's a good question dr biltz i think we certainly have made progress with the percentage we put out a survey after spring break and then had a second round we had about 800 participants in that survey but we have 2 000 staff members of those 800 about 700 it indicated at least one shot or main deployment so that was after spring did you see yes

096so the last last go around that was a couple of weeks ago so perhaps we've had an increase there so the the rate of those who participated in the survey was high 700 out of 800 um but that's still 1200 individuals yeah it wouldn't make [Music] right one of our mitigation strategies by far physical distancing is the most challenging i i jump to this slide real quick just because of uh in terms of cases uh since monday august the 10th we're at 642 now um you see the breakdown of that group but since march 1st which would include obviously spring break but those cases accumulate we do get notified at some point in time about those this case this movement uh we're averaging 11 positive cases per week since monday march 1st and that's been

097repeated about that number i think 14 maybe last week but almost all those new cases in the last two weeks all one actually have been students it doesn't mean our staff is not becoming positive or whether the vaccination is occurring or other other factors are coming into play the accumulation continues to happen more with our students and that percent rising so 409 students thousand three percent the last time i shared this thing that's four percent of our student body now dr chen since we're all not doing up in arms we you know that we are attached to reapprove yeah yes we given your feedback we can add this as a request for approval and this week what's happening from my perspective i want you to know and your administration to know that we're supported so

098you want to vote for that yes okay oh good we get an m i wanted to give a lot of items there and my point in regards to the recommendation we have we've tried to follow even as changes have been made um the centers for disease control recommendations and this is one that's been out there for a while but we are not asking there are other changes for example the seven day and ten days instead of fourteen days we are not asking that that be the case that if we have a close contact even identified with this in this manner and stay at 14 days and not be reduced to seven or ten but those are other recommendations that have been passed to us by the centers for disease control so you want us through

099this later or not or is it a request okay then um just other information for you the cova 19 vaccination clinic um we did we were able to add one uh for students ages 16 and 17. it is optional and parents do provide consent um uh the first one occurred last friday april the 16th at columbus north so that was the first round for them for a shop the next will be may 7th columbus east have been approved correct kelly for this friday so we'll get information out tomorrow to parents so they can begin signing up and getting the consent forms and so forth so they will do theirs this friday the 23rd with a second shot on friday may 14th so finally we're able to provide this opportunity how many doses were administered last

100friday 131 yeah 131. i don't know what we were what we were expecting necessarily we had enough doses for 400 and some i think so we have we have opportunities so hopefully we'll get plenty to sign up tomorrow age range i know i've heard or read somewhere that it's not just people that are 16 young people that are 16 years of age now the people that will be turning 16. soon do you know what the exact limit is there later on i'm looking to kill you there's not the a eligibility guidelines you can be within a four month window but in under 16 and 17 year olds there is not a grace period you have to actually be 16 at the time of being vaccined at the time we have about 2 300. and the

10118 year olds have been eligible right yes and the 18 year olds are eligible to receive any of the current vaccines but 16 or 17 year olds can only receive pfizer and columbus regional health is the only current provider in town advisor thank you for clarifying that so he has 16 and 17 only one option in terms of relaxation okay so we'll see what we get signed up for this friday this is data from yesterday but it's the most recent data we have so we're 12.3 in terms of the per capita number it stayed around that 11 to 12 number over the last couple of weeks uh the percent um positive test rate is up to 16.7 percent so it takes up and we're five hospitalizations at crh so some key numbers there um just

102like spring break broke your streak you don't have the same we don't no that's a good one situation so yes thanks for reminding us that we've talked before about that 37 day time frame or something like that after um spring break and we've not seen that start to take up at least that that sharp increase uh extra i did some four of those other chat provided today so in our email to you today we do believe we'll stay at pollute as a county when the data comes out on wednesday from the state department of health so that's also good for our county that's where we currently are 0.5 provided that information to you this reminder that 11 positive cases at one point we were averaging about 40 per week after right before and after christmas

103or winter break so important copenhagen related decisions are certainly prom um we put information out about two weeks ago regarding prom that it's going to be held saturday may 1st at 8 o'clock p.m the start time is correct at northside middle school is a combination of being outside and inside so we'll use the middle school football field these tents out there and then have the concrete patio and north side middle school's cafeteria to come in and out of and then for graduation we are changing times a little bit so this is important for parents and students to know the reason for these adjustments is to provide opportunities in case weather is not good because we are moving graduation to outside so csa new tech was originally scheduled to be on third excuse me friday may

10428th they're going to bump up to thursday may 27th at seven o'clock uh on the columbus seas football field if it rains they'll go to may 28th they're originally scheduled to take the time columbus east and north are scheduled for saturday may 29th and we'll keep them on those days and just bump them up with time columbus east is first this year they were scheduled for 10 o'clock a.m remembering about nine on their football field north was at one o'clock p.m typically a three-hour window uh between them about two hours once one ends and the other one begins um but we're going to bump them up to 11 so the window's a little tighter but make sure they can have a chance to get done in the morning uh if it doesn't work and we

105have a rainy morning then we're going to look to the afternoon and look at 2 o'clock and 4 o'clock in the afternoon east and north respectively and then if that doesn't work we'll look for an evening time probably most likely seven o'clock within that five to eight pm time frame i will be deciding them maybe but it's likely if we get to the evening we'll have to run them at the same time i think the only one that that affects in terms of participating in both is me and we can work that out and make sure that that's okay we'll make sure and recognize our students and get their wellness to them so we are planning to get outside and try to make arrangements to battle weather if we need to the good thing for

106us versus maybe somebody else's football field is we have turf so turf handles the water a little better than just a dirt grass field so hopefully that'll work out well here that's just my second shot there for the last time so questions um regardless any of the code 19 related stuff how many people dr roberts will each uh graduate great question mr grimes so um initially bill we're looking at four is it as we work with bartholomew county health department and that may be where it stays but at this time frame and given the weeks from now till then things will be just great at that point in time we can open it up a little bit more but uh that's i think to get to there that's about 250 per side at the football

107fields um because staying with the numbers that's similar to what we did for football games last year and it doesn't count the participants that are actually on the field graduating so we will release additional specific information as we get closer to that that time frame that's a lot what is possible uh we will um get some social media stuff out tonight in regards to the graduation so that can start being digested since we've now stated publicly get information to the republic republic i think janet is on in terms of some of this perhaps and then also communicate more openly tomorrow all right thank you very much next on our attendance the opportunity for public comment and we have not had anyone sign up this evening so we'll move right along to the opportunity for board

108commendations go ahead mr grimes thank you i've got uh we'll make quick mention of a couple student athletes that have made the national scene um gloria cloud a nine-year-old fourth grader in taylorsville uh recently won the tenant under girls folk style national wrestling championship in coralville iowa yeah so good job to gloria and then also uh mentioned um columbus north junior tucker smith shot footer who set the school record two years ago as a freshman has broken his own record twice this year and i just uh talked to mr lewis the north ad today and tucker is uh currently has the second best throw in the nation behind a uh senior from texas wow nice thank you very much oh yes i'd just like to commend the service that the employees give to the corporation

109is always deserving of commendation but this evening the reports that we've seen from service people the school nurses and all the work that they've done with fighting the virus the spread of infection preventing this spread of infection and administration of vaccines and then all the volunteers that we have involved in adopting careers it's just amazing all the extra work that's been done the board does appreciate it absolutely thank you very much for that other okay school board member reports mr grimes the school foundation board just met just under two weeks ago just some things donors choose the partnership with donors choose continues to be a success i'm not sure i have the most recent numbers here but 7 500 kids have been impacted 14 schools 91 projects 61 teachers all of the scholarships offered by

110the school foundation have been closed and uh for for review and all of the scholarships offered have multiple applicants which is great and then um kind of on a personal note um two saturdays from now may 1st the school foundation is putting together a 5k on out of the fairgrounds and with the finish line in front of south side that's in memory in honor of my sixth grade teacher that i talked about earlier mr wallace and then also my dad chuck and it's a good better mess out of the box award that goes to the bcsc teacher each year and that's saturday may 1st out of the fairgrounds 8 30 and the winner of that award will be recognized shortly shortly before the race and i'd like to see a lot of you there i

111got to bring hard copies old-school registration pass out i forgot to do that and then also for all the runners out there november 13th the the foundation will put on another 5k um and any of you that uh have to create out creative ideas for a possible name for that one and maybe even some ideas for a location the proceeds from that one will go toward the general fund of the school foundation awesome awesome thank you very much for sharing that other i can't share with you that the business advisory group met on friday and it was so fun we had members of the csa new tech senior class several of whom have been a part of columbus signature academy since kindergarten and of the 91 seniors there are four in the top ten as

112well as the two lilly scholars from our county so just an amazing group and it was wonderful to listen to what they valued about csa new tech what they thought was most distinctive i think is what i'll say about csa new tech and i thought it was interest i could i could go on and on i promise i won't um the scene those who were there were asked so what were their takeaways from having been at csa new tech and i think it's important to share as to part of the value of this particular pathway they all talked about the confidence that being a part of csa new tech gave them allowing the opportunity for them to know themselves their leadership skills in being both very humble and very confident about themselves and their skills

113and related to that their communication skills and lastly i wrote just their valuing they can take risks and that it's okay and they've got the background and the confidence to do that i could go on and promise i'll stop and then i'll just give you a sneak preview because we're going to hear it i got to hear the preview of josh's presentation on the columbus virtual pathway so it is crazy exciting so you're ready right okay so that's what i um went on at the business advisory group all right we are now ready for cabinet reports and there's your segue mr jensen i'll wait for my partner to come up here yes please do okay i'm going to try to make my part a little bit briefer than i had planned because i could just

114like you talk about seniors i could talk about this high educational objective of provide multiple pathways if you don't actually engage the learners all all need that'd be really easy to do so so my goal is kind of just give a review of that pathway and then turn over to josh to talk about what's going on with our one of our one of our newest pathways first of all we talk about multiple pathways the value cannot be questioned we heard that tonight when you heard those top 10 seniors especially from csa and dr shedd you heard him talk about that on friday it was just truly amazing so in order to kind of give a little foundation for the multiple pathways i want to try and go back back to history just a bit so

115we're going to way back machine now for those of you younger folks who may not know the cultural reference the way back you see just think about build ted's most excellent phone booth okay so we're going back to 2005 and here the business advisory group starts talking about school reform and what's necessary and we're having those discussions about that and i told ms wilden this last week you know it said uh strategic planning that we're talking about all this exciting stuff about what needs to happen to develop a conceptual framework for how we move forward and of course the engineers i have in this committee on the business advisory group said you need a one-page graphic describe that i'm going to tell the whole story it's like that's how engineers think right so it's just

116like non-social studies way different for me you know so everything is so we have that so as we do this we're looking for one of the best practices out there and we looked at uh lcsa look at that so i'm not gonna go into all the rational research behind the csa pathways but i do want to point out this third bull here trade developed different schools to meet each student's needs that was the origin of multiple pathways that's where it started and so i wanted to take this one religious look real quick at this one because i think dr shedd i think the second bullet point was part of your moon shot last week so again this all and i think a lot of when you look at a lot of these components that are

117made in research recommendations national recommendations you'll see a lot of things we talked about last week in strategic planning so 2008 csa started we had some great leadership at csa lincoln we had mr phillips at csa at central we have randy grass and we have mike reed of csa new tech we have all transitional leaders who can make this vision happen along the same time the district was immersed in looking at universal design for learning and adopting that as the overall instructional strategy for the framework for the district not only for instruction but for curriculum and for assessment also at the very same time you're looking at innovative destruction so we had jack has come in to work with the business advisory group and secondary principals talked about what is taking that concept from the

118business world of disruptive innovation and looking at it in the educational world again ms wilden you would be surprised how many disruption charts we looked at as examples of what that what that would be and this is the first time we really got into understanding and seeing where christensen was talking about online learning and virtual learning would be disruptive to the educational world and we looked at that so the business advisory group say okay what's our next what's our next pathway and we look to talk about global studies again becomes kind of leading that we're an international international company called company so let's look at global studies so the original vision was to be ecliptic creek north side and columbus north clifton creek would house a program much like what we saw in forest land

119and towards township half the school would be immersive for language the other half would be thematically based on global studies same time though we're just kind of getting into the whole capacity piece of busy for magnet schools we did not have the capacity at that time to start that elementary piece so it had to wait so we start holding hands start having these pathways but the next question being how do we let parents know about these pathways and so somebody said you need a one-page graphic so this is what we developed so don't get too concerned like looking at this column right here that's going to be over 100 because students earn multiple patterns so so many math people look at that saying oh my gosh that's what how could that be against sutured multiple

120pathways so that was 2009. we ran into 2015. this was also being published in our back-to-school issue so every year this is being published in our back-to-school issue along with descriptions of all these pathways now in 2015 you see we've already switched to deeper learning works that's our new tagline and this is the first time where you'll see online education at that time online education was just for credit recovery and credit accrual that's what it was being used for that was morphing into using that for summer school so then 2018 implementation of going back to global pathways and we finally got legato going so we have that language first and peace and in 2018 we also started our virtual pathway and you can kind of see the growth where he started just kind of phasing

121it in but all of a sudden with a pandemic here something about a huge enrollment which leads us to where we are now so turn over to mr i was just so excited to get started so thank you mr jensen dr roberts dr shetty members of the board uh i'm excited to share this part of my presentation it might be a little bit of an abbreviated version of what dr shedd saw on friday but i think i want to give you an update on where we're at and i think where we're we're headed so uh as as mr jensen said you know we are we saw this year that the um pathway grew from something that was just you know 30 40 people uh and then well over 400 and so as we look at

122kind of where we are currently um as of april 12th we're at 167 actually as of today we're just under 200 students who've committed for the virtual pathway going into next year and i anticipate that number probably growing a little bit as we add things like our credit recovery again as as well as families who make the decision going into fall that they're they're wanting to remain in the virtual pathway as you can see the breakdown right now um is probably about 70 secondary students so grades 6 through 12 and then 30 elementary which i think makes a lot of sense when you think about what a virtual student would have to do having a parent at home versus not having a parent at home just a little bit more information for you just so

123you can see it uh demographics uh match our district pretty close so we're not seeing an overwhelming difference in what um students sign up for the pathway at this time certainly something that we'll continue to dig in and make sure that we're getting a representation that matches our demographics in the in the corporation so when we think about the vision and the work that we're doing bcsc for for a really long time is providing options for students and really excited that we get to continue that pathway and that option for our students i mean at the heart of all of our work as we look for this there are kind of three foundational elements that are going to guide the work that my team and i do in the coming years as we build this

124pathway the first of those is that students should feel valued safe and successful certainly i think at the core of that is that they feel valued and feel a part of this corporation the second is that learning should be personalized flexible and meaningful and then finally i want stakeholders to be proud of our public schools you heard a little bit about that a few meetings ago when i introduced myself but my goal is to make this a program that is something that other corporations in this state kind of look at and say how did you make that so successful we need to do something like that um and that's my my work so as you can see kind of some of the work that we'll be looking at certainly making sure that we establish a

125strong school culture that's based on our diversity we have a shared vision that we'll talk a little bit about as mr jensen said i hope that i you know i think i've learned from mr reed from csa but i really hope that we can be a transformational team that looks at what's out there um reacts to it but then innovates and pushes forward as we look at what this solution looks like moving into our next set of educational changes that will certainly come as a result of our pandemic i want to talk a little bit about that personalized learning piece because i think that is the peak of what we're offering in that virtual pathway we have a chance to really cater our program to the needs of the students that are choosing that pathway

126in a virtual pathway we may have students who are choosing this because their anxiety is so high that they can't come into a school building um and so that's one type of student we also have students who are really excited and eager to move their pathway and move and accelerate their learning at a pace that might be faster than what a traditional setting could offer so when we talk about looking for programs that allow us to have that personalized touch edge annuity is is at the forefront and that's what we've been using the past couple of years so edgenuity that platform really allows our students to essentially continue the work that we've been doing with universal design for learning it is completely customizable by teachers so a big part of what we'll be doing is

127looking at what works in that curriculum customizing it making sure that the pieces that are in there fit the needs of our students and are relatable to our students just like we did at columbus signature academy all of those courses are grounded in research and they're aligned to state standards so it combines direct instruction videos with assessments performance tasks and rigorous assignments that you might see in a classroom like i said our teachers have the ability to customize the customizable pieces so when we talk about english 12 and our senior english class being able to add an element of our senior project piece where our teachers can take that senior project piece that we've worked really hard at bcsc and embed that into that platform in addition edgenuity provides opportunities for support tools such as

128types of speech dictation translation and a bunch of other tools that will be very vital for our students who might have special services and special needs in that platform so some some things that i'm working on right now and kind of working through one of the things that i think is going to be really critical is we went from you know 30 to 50 students to 400 and so that means we have a lot of data out there in the community that we can gather and make sure that we're we're hearing so that we make the right moves moving forward so a big part of our work this spring we'll be collecting feedback from those current stakeholders of people who are participating or who did participate in the virtual pathway this year so that when

129we make decisions moving forward we've taken into consideration what has happened this year certainly knowing that the pandemic makes for a different case the next thing that i really want to focus on is strong staff culture i think that one of the things that drew me to csa when i first came here 11 years ago and kept me at that position was that that strong staff culture i want to build leadership capacity and i want to solve these problems as a team we'll be working as a small team i'm excited to report that i've begun to form that team i've got three higher secondary teachers and we're still looking for social studies so we're working on those interviews as well as two elementary teachers who are on board already and have already started to have

130those conversations i'm really eager to continue to work on that and build that strong staff culture that then translates to student culture we know that the student culture in a building is a reflection of the staff culture and so i want to make sure that that still happens knowing full well that as we look at our work those students might not be coming into our building every day but they still need to see us collaborating so that work will include establishing norms and planning a school launch i think as we go into that new school year looking at how we start that school year and establish expectations from the beginning it's going to be really important work and work that we're excited to do we've already got ideas for how we can get those kids

131connected to our school and then ultimately taking the feedback that we've gotten from those stakeholders and ensuring that we put the scaffolding in place to make this a really effective and efficient program as we think about what's going to draw people to come back it's a high quality product and if we're going to put that out there we need to make sure that everything is running smoothly and that we're offering the best possible product that we can so that those people continue to come back and we in fact probably recruit some more of those students and surrounding areas maybe from home school network saying we want the columbus virtual pathway so just to kind of i guess summarize what we're looking at i want to create a viable option for students wishing to attend and

132graduate from a virtual school i want to establish a sense of belonging between staff and students in that pathway i don't want them to feel isolated i want it to be a true school feeling that they are connected to us and then ultimately develop that program into an exemplar for the state that we can be proud of so columbus virtual pathway is a pathway for you uh a pathway for us and a pathway forward thank you very much uh do you have any questions yeah i've got one yeah so with the bulk of your kids uh being secondary what kind of daily structure would you envision for the secondary students throughout their you know different subject areas and so forth yeah i'm glad you asked that and i think that's something that is part of

133the work that we'll do in establishing those expectations because what we learned so far this year is especially at the secondary level high school students don't really like to wake up early and so if they're not working until you know noon or one but our teachers are preparing stuff early we need to make sure that we're we're either establishing the routine that students are getting up early enough to begin network where the teachers are being available at a different time so i think part of that expectations in the open house that we start early will be what should a normal day look like still allowing that flexibility for students to work at their pace but also providing them the support that they need we know that if we left freshmen up to make all of

134their decisions they would make some wrong decisions and that's okay but we also want to make sure we're pointing them in the right direction so that they're saying okay this is what's best for me i can adapt and adjust from there yeah i think having some sort of schedule or recommended schedule will be very much part of that work yeah i guess you know i ask because i guess my fear might be you know for the secondary level to lean too much on ingenuity and then the personal you know individualized contact gets lost in the shuffle so would you so another question i guess would you envision each secondary kid having contact with at least a teacher each day yeah absolutely one of the things that that i was part of at csa that then

135got translated you know brought to east and north and mcdowell was the advisory program um and i have no reason to doubt that we'll not have an advisory in columbus virtual pathways so that would be at least three times a week probably um a collection of students at that secondary level meeting with a teacher sometimes you know just for a check-in other times kind of doing some social emotional learning work to help support them as they move forward so advisory will be a minimal contact point but i also will be working with our teachers to make sure we have that regular communication all of the ones who who are on the team now have stressed how important it is to build those relationships and so that will be part of the work that we do

136absolutely it's not really a question it's just maybe a sharing exercise i have a family member in a different school district um high school was not doing well um is now a teen father we were not sure the outcome for the same man but there was a virtual pathway in that district and he is back on track i mean a totally different kid a totally different kid has has kind of a purpose has gotten his degree actually graduated early so i mean i know you look at that sheet and you see all these different things that the school district does and it's to catch those kids so it's really important absolutely i guess i had a couple questions about geography i think one of the slides a couple slides back there was a reference to

137about call it now migration of about 140 students who live somewhere in our district that are choosing a virtual pathway that's not the one that we offer has that been relatively consistent do we intend do we hope that that will drop yes we hope that will drop we hope we'll be able to attract those students back to us uh so yeah that's it's absolutely one of the reasons why we knew we'd have to we've been talking about we that we'd have to go through a virtual pathway at some point and again as the competition grew i mean we saw that happen post-secondary right i mean post-secondary i mean how many of our teachers now go to grad school in person that's been going on for years so again that disruption that innovative destruction piece has

138kind of come down into into the uh to k12 as well do we have today do we have any students who are part of our virtual pathway that don't reside in one of the townships that make up the we do we got a few from outside surrounding counties not just a handful but we have some so as we again hope as we grow our reputation especially you know with josh's leadership we will even get more and there are um i mean there's a precedent for like our group line i don't remember the name of it but our group buying opportunity where we combined with other corporations what's the multi-county organization thank you the the purchasing co-op or the multi-county organization that participates in our c4 programs could this be something similar someday or other corporations

139would want to work with us as a part of our virtual platform it's possible again it's going to be it's going to be competitive because you're still working for those students trying to get the students on so um who else is are there for-profit organizations in this space now not that many there's some for-profit but most of them said right now kind of kind of the biggest competitor right now is indiana uh connections academy which again we actually how we started this whole thing we used their their curriculum which was pearson and so pearson's behind that company behind that school and so you have that you have achieved at wayne township so you have a lot of especially the bigger bigger districts have some form of that indian creek is probably our closest competitor right

140now at this point there are a number of options around the state of indiana online from online standpoint and has indicated the presentation and conversation we've had students from our district choose those options and so we we believe that we can compete well provide a better option for them and they might as well might as well if that's what the family is choosing to do choose the online option that's that's right here and to mr prime's point get that personal touch and if you even have a location you can be able to meet face to face with your teacher and see people who are going to help you out where that's not necessarily the case probably rare to be the case in the other online yeah options probably the biggest difference we've had so far

141as part of our comments from from students or parents who are in the program right now is the fact that we have been you know we respond to phone calls we call them back we have that personal touch and again with a lot of the larger virtual programs are out there that hasn't happened so they've been pretty pleased with with us so far and under just leadership which are really even better and then on the funding side do we receive from the state the same kind of funding for a student in our virtual pathway as we do for student csa or nowhere for these i see mr phillips grabbing his microphone right there mr center uh it appears as the legislature well we are thankful they funded all virtual students at 100 for this entire

142school year just recently in this session they did so for the second semester current legislation looks like it's going to continue so that in the fall we'll get 85 of the state funding for any student who receives 50 or more of their instruction uh another interesting tidbit tied to legislation would be that we will have to based on the enrollment we have designate this as a school and then some school number some processes will have to go through that with the department of education based on what i wrote i'm sorry would that be the school number would it be a secondary school what a great question it's just gonna be a k through 12. i hate it yeah i i i i wish one number jade is that with the foreign that'll that'll be welcome

143to think about that because again as you know with the count the state accountability system k-8 stage council system is basically based on standardized tests whereas the high school accountability member has multiple things graduation rates um college college and career preparation so so it has more more variables in its accountability system than those ka so we might look at 912 k school for those reasons and i know we don't judge schools by how much funding goes into the school based on the number of students and how much it costs to operate in school but i assume there's a level of reasonableness that we can deliver a good product based on the funding that we'll be receiving from the state absolutely thank you there are other questions all this comment i appreciate learning this touring the

144facility about just reminding myself the candidate i'm sorry that's that's my will students students would have the opportunity to be in the virtual pathway but then also take c4 classes and so all the options that we already offer our learners will still be available for these students as well right yeah that is correct as well as participating extracurricular activities for those type of things as well so yeah so how does that play they just gonna have to claim east north pretend to have to get your yep school number it'll be a little more complicated if you have to get our own stream right we'll do that all right we won't go down that job tonight somebody should jump through there yes yeah okay yeah but in short these students are bcsc students opportunities participate in

145our bcsc activity awesome it's very exciting thank you all right oh mr phillips you can't wait so for our first quarter financial report is it halftime yet [Music] i certainly hope so so the uh like you said this is the first quarter financial report you'll see and you may have seen in the packet that this is looks a little different than that the whole screen full of numbers that i used to show you trying to make it a little bit more visual for you and so this is just a simple comparison of revenues the gray bar and the centers of the first at the top is the education fund gray bar in the center is this quarter first quarter this year the one at the bottom is last year the same quarter and then the

146budget at the top so the education fund operations fund in the new operating referendum fund they're about where you would expect them to be so everything is on track you'll notice the education fund this year a little less than last year that's just because number one interest income just is next to nothing at this point and last year we had impact aid payments we had a double impact aid payment from the federal government that came actually twice this year those have not occurred so it's a cash flow issue there um on the operations side you see that we're well ahead of where we were last year at the end of the first quarter and again the bar is so small in the operations fund compared to the budget because we get mid-year tax draw the

147property taxes will be the big chunk of the second quarter that we'll see but two things that occurred this year that didn't occur last year by this long time school safety grant a hundred thousand dollars from the state of indiana arrived during the first quarter this year thank you to janae norman and then also um we were reimbursed for a large portion of the electric bus that we purchased last year so the expenditure hit in 2020 and the reimbursement came from that vw settlement from the state level came in the first quarter of this year and then there's no no revenues for the operating referendum fund at this point so the next slide shows the same thing but with our tax anticipation warrants and transfers so religious tax anticipation awards at this point in time

148and you can see that we're well behind the prior year in both the education fund and operation fund and that is obviously the differences in the tax anticipation warranty round we didn't borrow as much this year we borrowed this as new on the operating referendum plan since that was new this year so reduced our borrowing for these two funds and increased it here on the expenditure side this is the education fund we are exactly where you would expect us to be at the end of the first quarter salaries are up about 1.3 percent um would be more if we could hire for all our positions frankly we still filled a lot of positions with temporary teachers and subs to get us through this year but all other education fund expenses are exactly where you would

149expect them to be in the first quarter on the operation side salaries are up where we would want them to be about 2.2 percent considering our raises and then the only the only uh place where um there's a variance between this year and last year is on the uh the other side and that's because last year we purchased our buses in the first quarter issued the po for the bus replacement reverse score this year that won't happen until the second quarter so everything else is exactly as you would expect it to be at this time of the year and here's our new fund the operating referendum fund these are the four categories that we advertised during the campaign for the referendum and they match the budgets to it to the penny that you approved in

150october spend these dollars in exactly these ways and again in all areas this is where we would expect to be at the end of the first quarter and actually same thing down here in the school safety and security item once we purchase issued po for the buses remember we're buying additional buses out of the operating referendum side on the school i'm sorry safety and security part of the operating referendum budget that will jump significantly and then here um just a summary kind of this you know we won't do this every time but since this is the first time we're reporting on the operating referendum and we promised and we'll follow through on the the commitment to be transparent about how we're spending these dollars that we asked our taxpayers to pay particularly since they all

151just received their property tax bills in the uh in the mail list this weekend i believe so on teacher salary increases between january 1 and march 31st an average of 1924 in experience increases for the 487 teachers of qualifying in addition the 221 teachers that didn't qualify for the uh experience based increases received a one-time stipend of 556 dollars and that was all captured in that bar the previous bar craft there support staff average have averaged nearly over 900 approximately 900 support staff have gotten about 400 in additional pay during that three months the first quarter of this year and then on the safety and security side um once we get some invoices from the city and the county for sros and we pay our pay for our buses we will basically spend that entire

152that entire allocation in the second quarter this year and then finished that one out and then this one it was really interesting mr grimes and and hearing all those students today um talk about their teacher this you know the previous slide about the operating referendum and this slide right here just i i think about the things that those kids said about their teachers and what mr grimes shared about his experience with their teacher and they didn't talk about you know just really made me love calculus i think there was one student said actually but the rest of them talked about things like relationships and coached me and um you know supported me and created passion in me for this subject and led me to what i want to do for a career so this is

153why we went after the referendum this is why we spend such a large proportion on on getting the best teachers we can but you know this is uh something that you it's not hard to remember 8.8 more money on people in the first quarter of this year that we would not have been able to spend on and this is on you know salary increases because we didn't add a whole bunch of people so 8.8 more percent that we all spent on our people in the first quarter thanks to the record so these are cash a month in and it should be quarter and i guess it's the march month in cash balance report the the this one looks a little bit differently uh the white line is the tax anticipation warrant line and so you

154know you can see that in the operations fund um for the prior year we were close down to the white line at this point this year we're you know we're up a little higher than that so that's just to show that part of our a large portion of our couch balance is made up of new money that we borrow at the beginning of each year just to make sure we can pay our bills while we're waiting for the for the property tax draws so the operating referendum fund you can see that you know we're we're using that very quickly as we wait for our property tax drawn there and then the really good news and the strong news is that our health trust continues to um continues to grow at a pretty a pretty quick

155rate as proving continues to to reduce the amount of procedures that people are getting but also because of the plan changes that we put into place last year this is kind of evidence now that maybe more of our savings last year was due to the plan changes we made in covin but we will never know that for sure but we're approaching the four million dollar mark in our in our reserves in the in the health trust fund so that's certainly and then the last thing again this is timely and this is probably the only time that i'll do this unless there's a need to do so um we're i've gotten calls from several people in the county asking who do you want us to call send people to when they have questions about their tax

156bill because we don't know how to answer them about the school referendum portion and i said call doctor so what i wanted to do is just point at a couple of examples for you in case you get questions so the actual impact of the referendum that the 0.156 on the tax rate is less than what we advertise for every taxpayer across the across the uh the county if you can see that when you if you were to pull up your tax bill you look at table two the property tax cap information and the middle line there is the referendum impact now in in the 2020 tax year the bill here was 149.47 that's because we already had a referendum in place the high school renovation project from 2010. so that was the portion of their

157bill paying that this year's referendum impact is right here so the actual impact is simply the difference between the two so if anyone wants to say what's the exact impact because looking at all this you can't tell for sure but right there is the the impact to the penny of the referendum so you just do the the difference this is an actual tax bill i just clicked on a house on the gis system pulled up tax bill here it is now um what's important to note is that if if you were to have looked at this in the fall or i'm sorry this would be back in the spring what was the election yes when we were running when we were running to pass this referendum whatever that was um this would have been the

158net assessed value after all the deductions and exemptions i should say and so if you were to put that into our tax calculator which is still on the website anyone wants to go there and plug in their information this is what the impact would have been if you plugged that in now their assessed value went up a little bit this year so if you apply the assessed value amount to that the tax rate the 0.1560 for the referendum this would have been if we would have known that your assessed value was going to go up to here this would have been the impact of the referendum this number is below both of those the reason is this portion of the of the referendum tax rate on the high school renovation project went down by about

159a quarter of a 10 so it reduced just a little bit so that's why the the net difference between those is uh a little less than it would have been otherwise that clear as much for everybody mr stones what's the life span of the 149.47 um it will continue to decline just a little bit again it depends on what happens with the set value but um i believe it's 20 30 i just can't i don't remember off the top of my head 20 30 20 31 somewhere in that time so this is an example on a home an actual home in clifty township these same two examples i won't go into as much detail but this is simply farmland there are no deductions on it so their net net assessed value is the same as

160the gross assessed value so anyway same same impact there now this is interesting assessed value and i told you this during the campaign it's been a really long time um assessed value for farmland is on about a five-year drastic decline so they changed the formula it's not because they're actually losing value and they're in the property itself the property is actually the values are going up but they just changed the calculation the way that the state assigns assessed value to farmland so their impact is obviously about half of what we would have plugged in last year to uh to see what the impact would have been for a farmer in this county and then last this is a business a large business obviously but the impact is a little bit more than what we would

161have had normally because their assessed value quite a bit so these are just i just wanted to show you a few examples in case you get questions about the actual impact of the referendum on the tax rate yeah their excellent foreign credit 600. uh the actual tax bill went down yes about 600. even with the referendum being obviously an impact because of that such value continuing to go down the overall tax liabilities has continued yes and but i think this is the the bottom i think it's supposed to level off the declines in the farm assessed value but uh what what happens there anytime anything happens where one type of taxpayer pays less guess what happens everybody else gets more and so that that burden does get shifted any other questions you very much for

162the graphic presentation that was personally for me much easier to understand and appreciate so thank you for that work turn to you dr rogers all right yes so thank you for adding that m that him would be then the adjustment of six feet down to three feet and the identification of close contacts in specific classroom settings uh so getting into the rest of the request for approval then we have the minutes of the regular school meeting from april 5th two weeks ago and for the strategic planning session thank you for uh all being there on thursday and participating in that uh we gained a lot of information that we'll be sharing back out with you uh as a start of our strategic planning time uh something milk and by the way that sheet isn't funny

163so since that was just thursday packers worry out there is a sheet of the memphis precise um the agenda for that night supplemental contracts as a letter b field trips professional leaves letter c and then school fundraisers letter d we also have claims in payroll not as much as typical uh just one set of claims dated today april 19th that's about one point rounds up to 1.2 million dollars payroll uh just one set uh covers the work days of march 15th to march 2016 on april 9th a normal payroll but just a reminder that there was only one week pay for our staff members who are nine month staff members because of spring break falling within that window of time so our payroll is about 2.6 million dollars additionally we have an sr2 grant application

164in there we've talked about uh how we're going to use that money and you have that information in your package secondary world language resource adoption that presentation was given to you two weeks ago we're also asking that you award the fruit service bibs for milk dairy dry goods frozen products and bread products thank you ms bill's fault for that lengthy spreadsheet of all that information the items that we have to purchase that was probably enlightening for you mr perhaps as well in terms of seeing all that information 2021 revised capital projects resolution that's letter j letter k is the 2021 additional appropriation resolution those come from the public hearing that we had as well as the information that was provided to you two weeks ago also in the public school meeting as i was signing

165those i didn't jump over another eye of the school meal prices so a reminder we looked at that during this mill presentation also this evening flight increases with school meal prices and then the the last one besides the letter m that we mentioned earlier is the lease of the clover center property over at 2401 beam road and the use of that space would be for the virtual pathway and we talked about the uses of that property so those are the items that i have for you soon all right thank you do i have a motion for approval of items for a through m as has been presented this evening thank you mr grimes do individuals have any questions about some of these items would like further clarification so with that um all of those in

166favor of items for a through m as has been presented to us if you'd signify by saying i i those opposed there you go dr roberts thank you miss yes thank you dr shed there's an additional addendum at your places this evening so i'm requesting approval of the human resource recommendations including the addendum this evening i would add to miss heidi's resource resources recommendation human resources recommendation that is on that list she has submitted her retirement notice and uh we certainly appreciate everything that teresa has done referral corporation we will find a time to appropriately recognize her um thank you for that time with that retirement we we are looking to uh add uh or recommend to you it is part of the event that you have uh dr gina pleak to fill that position

167as we go into the next school year uh so doctor please put in here that role if you approve these recommendations this evening and then that would leave the seat of director of title services open and that will be the posting that we have we do have a draft job description that we're working on it has evolved a little bit over the last few years and we'll get that out here very shortly so we can begin recruiting applications for that that open position so that is our recommendation thank you so is there a motion for um to approve those human resource recommendations as we saw in our packet and on our desks this can see that that's right now yes is there a second thank you dr bills um are there any questions comments it's

168heine you have to know that none of us are doing this with great enthusiasm but we're very excited for you and the next next adventure is as you mentioned in alert all right so all of those in favor of the human resources recommendations as presented to us in our packet in this evening if you signify by saying hi thank you um and those opposed all right we have passed those unanimously with great love for you miss heidi thank you so much and we're very excited oh man our input okay are there comments other comments individuals would like to offer here this evening congratulations again to the top 11 at east and top canada north for all their hard work and accomplishments and thank you again to all the many presenters this evening for your very

169thoughtful and thorough presentations absolutely thank you the only thing i would just say is in light of recent events in indianapolis yes thank you favorite teacher was shocking say again favorite teacher was mrs in second grade uh thanks to josh for the tour today it is so impressive everything and all the myriad kinds of work going on for if people could see the detail that we get in a through m it's a massive amount of work and we deeply appreciate that what our candidates uh learners do is very impressive so i can't thank everyone enough for all that we do here for our school corporation which is the best dr roberts i have nothing to add um i appreciate the great work from so many with the presentations i mean to see that maybe the

170most presentations we've had in one school we're meeting them here we appreciate that so we will have our next one and only school board meeting in the month of may will be monday may 10th 6 30 at this gracious facility thank you to mr williams mr burnett for sharing this with those who don't choose to sit with us in the terrace room so with that i will call this meeting adjourned