001learn from your mistakes some of the grave errors he made resulted in rescue efforts taking a lot longer than they should however he did not mope or groan over the mistakes instead he just changed his course quickly and focused his energy on the new path needed this continual learning and adapting process kept the man and his crew alive in the most hostile environment i feel these lessons are i kind of felt like these lessons were specifically relevant today and sometimes i feel that we are kind of in a i don't know if hostile's the word but hostile environment and i think those seven lessons though to me are relevant not just anytime but especially now if you were the the one thing that stands out to me is shackleton was always thinking about his crew
002his team the people that ran the ship and i think i feel that and i hope that many of you feel that we're thinking of you and thinking of you're you're our team you're our crew and we want to be sure that you arrive safely whatever that means to you and um thank you for all that you do everybody that's in here tonight including school board members dr roberts and um i appreciate all the work that you do thank you thank you dr bills if you're able will you stand with me and join me in the pledge of allegiance i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all we have six of our
003board members present this evening um mr bryant is not with us this evening so that is a quorum i call this meeting to order uh our pcsc mission vision and high expectation objectives are are noted prominently around the room here and continue to be our guidelines for decision making and discussion as we move through the agenda this evening um let's jump right into the agenda uh dr roberts i think we have the mayor we do see us with the big check i hope mr caldwell so if we could invite mayor linda up to the podium we thank mayor lineup and the city of columbus for graciously working with us again with tiff dollars so mayor you know just like to take a few minutes to talk to you dr roberts and members of the school
004board and i brought with me a check it's um it's a rather ordinary piece of paper but there's a real big number on it so and i understand that you know you're doing your budget hearings this evening so perhaps this will help what we really do here is a check for 000 uh roughly 250 000 a piece for programs related to stem igrad and transition training and these are three programs that the redevelopment commission picked this is now our fifth year uh to come out and partner with you folks and uh it's what there are three programs that they found to be very compelling and we want to number one thank you you know for the continued partnership and let you know how how much we feel how strongly we feel that this is a
005very good use of tiff dollars i mean there's a is an address on the check we could just drop this in the mail but it's important to me and important to the city for me to come out here and express in person the appreciation that we have for the partnership that we've got with pathology consolidated schools so with that dr roberts do you want this or does it go straight to chad i'll take it [Laughter] it's always easier to relax maybe it's all about touch right nick all right thank you terrific thank you mayor thank you marilyn appreciate that greatly as mayor olynyk indicated it is five years now this partnership of working with the city of columbus the redevelopment commission uh to receive some dollars um from the tif uh fund and it does
006allow us to hit those three areas he he uh mentioned so thank you again three point seven five million yeah that's great thank you dr roberts chad you did get that check right okay good deal i want to make sure i thought maybe you might like that second item on our agenda is uh the reopening plan dr roberts you're going to give us an update on how well y'all take just a few minutes uh to run through things we are now into week six of our reopening it's it's kind of amazing the time has has went that quickly and so i'll jump into some things here very quickly from an enrollment standpoint at the last meeting i did a breakdown of the three areas i'm avoiding doing that tonight as we try to get through
007those three different options and make sure that we have a very accurate count so a reminder that this friday is an important day friday september 18th is the adm count date so we will have then updated enrollment numbers for you hopefully at the next school board meeting on monday september 28th for those listening paying attention either online or out in the audience the adm count day is extremely valuable because the number of students that we have enrolled on that day we get funding for each one of those children so the more students we have the additional dollars we have to provide resources for for our students and the instruction that they receive from a mass compliance standpoint a number that we've been working to provide to you over the last two weeks we have had
008our administrators working in their buildings with teachers and or getting into school classrooms and observing and from a report standpoint our elementary averaged across their 11 those 11 buildings 95.4 percent the secondary was at 95 percent and overall it was a 95.2 percent mass compliance most of the non-compliance observations are from seeing students with the mass simply below their nose it's it's one of those things if you're out in the community and you see somebody not wearing their mask appropriately assuming they have one on it's probably below their nose maybe below their chin or below their mouth but that's what we have seen mostly in some cases and we did record these as non-compliance but it was with some of our youngest children and the mass simply being too big so we maybe have an
009opportunity there to find some smaller masks somewhere somehow to address that if that need is indeed there so that's our mass compliance data over the last two weeks as we jump into physical distancing we have not taken a new measurement on physical distancing but since our last meeting our our task was to get into specific buildings that were having the most challenges with physical distancing either just because of certain classroom numbers large number of students a relatively large number of students in a classroom and or one of those buildings that maybe did not have very many remote options students a building like rock creek for example where 88 of their students had come back to in-person learning and so we got into those buildings had conversations with teachers and administrators i gave some suggestions for
010working through that but we acknowledge that that is our one of our toughest challenges from from the mitigation strategies we have in place and we do see that those challenges persisting as more students come back to in-person instruction so it is going to be interesting i think at the next meeting when we have the the new breakdown after our enrollment count on september 18th of how many students are in what option because we certainly are seeing uh an increase in students coming back a quick look that i had today it will take a little more uh a deeper day to dive but about 15 of our elementary students for example that were on bridge before are back in the classroom so 15 of the students that have started that way are back into the elementary
011classroom so i started to add to those numbers again and just continue to to add to the challenge that already exists of of physical distancing in regards to the metrics so i've already mentioned the mass compliance one these are the numbers as the most current ones we possibly can have i'm assuming it's also what went up on the covet 19 task force site tonight this this was updated as of 11 52 a.m today that's down on the bottom left and so right now our per capita rate as of yesterday the date september the 13th was at 5.1 that's after getting down to as low as 3.6 late last week or i guess wednesday of last week those numbers continue to decrease overall in terms of a seven day average the percent positive test rate now
012at 3.3 that's the lowest it's been for a long time uh also continuing to decrease uh from a seven-day average standpoint uh test turnaround time ticked up just a little bit back to 2.7 which had been out a couple of weeks ago and the covet hospitalizations is down to only two at this point in time so numbers looking good comparatively again uh to what they had been if you recall just a couple of weeks ago and you could see the red numbers 25th of august had both red with hospitalizations and per capita rate and and then lingered for another day in terms of per capita rate before dropping into the yellow and we've been continuing to to decrease since that time so i come in the community these are numbers that again represent all of
013bartholomew county not just our school corporation of course and the community doing a few things right to at least help those numbers to get down this is a new one a new measurement to put in front of you i think most of you are aware that the indiana state department of health did come up with two measurements the weekly cases per 100 thousand residents and a seven day all tests positivity rate and they combine those to get a score for every county in the state and so blue is is the best score so zero is between zero and point five a yellow is is either a one or one point five and i say between it's actually those are the only possibilities orange is 2 or 2.5 and and red is is a 3. those
014reds aren't showing up maybe we don't have a red today this is the most accurate or most recent data that we have so a handful of counties across the state that have darker colors but you might see a little rectangular yield sign on those counties and that that would indicate a disclaimer alert so i sometimes get get mocked i think for the information behind the information comments but oftentimes that is indeed the case so if there's a prison for example in a county and there's a high percent positivity rate in that prison that's going to drive up the per capita rate in that county but doesn't necessarily mean that there's high community spread in the county so there are just different pieces of information behind uh those and and there's there's an uh again a
015symbol indicating that so bartholomew county is is a 0.5 so we're in the blue at this point in time which would make sense if we're in the green with the metrics that we've put in place uh it would make sense that the corresponding measurement which we also include positivity rate and per capita rate in our measurements that a 0.5 would be there so that is the case at this point in time unless you tell me differently the metrics that we've approved as a school board is continuing will continue to be what we look at and that we'll look at the state as one more piece of information and data and certainly track that and follow that and use it to to either support or or go against maybe what we have and lead to different
016conversations this uh our data here just a reminder to you comes out by five o'clock every monday and thursday on the covet 19 task force website and thanks to kelsey de clue and others who are making sure that gets posted and indicates our current school status and then this comes out every wednesday and kelly i don't remember the time on that but every wednesday toward the end of the day maybe the governor's typically had a press conference around 2 30 on wednesdays if if the need is called for that but around that time or later we'll have this this next round of information um just a reminder in terms of those colors this is uh the flow chart we approved back on july 20th and we have the red which is substantial spread the yellow
017which is moderate spread and the green minimal nose spread so actually with all numbers being in the green right now we would say minimal no spread but we know that you can't just flip a switch and move from one of these to the others otherwise we would immediately drop in the green to a traditional environment with one remote option and not be doing everything that we're doing and although we'd be implementing preventive preventative practices we'd be resuming all of our standard operating procedures as a school corporation so started starting to to minimize some of those mitigation strategies that are in place in our schools and that's not what we're going to do uh we have gotten to a certain place as a community trying to mitigate the spread of coven 19 as best as we
018can and so we'll stay in that moderate spread area and continue to work toward that but those are the three areas that we have i'd also just clarify um and maybe should have brought this up last meeting with a lot of the conversation we were having that again this was approved on july 20th that very top part says level of community spread is determined by local health officials so those are individuals we are working with and helping us track that data that data for the community is not coming from bcsc it is coming from the county as a whole and then the instructional model where we go is determined by bcsc and then the response in terms of those various pieces let's say there's a targeted closure or a short-term closure an extended closure because
019of spread protect perhaps in a classroom or a wing of a building or a building overall then those responses might be jointly determined so just a little bit of additional information pulling this page from our uh our reopening plan in terms of bcsc so it gave the the county numbers bcsc's rolling seven day per capita rate is zero because we have not had a positive test case since august 31st you might have noticed uh in the republic that we would have had two additional cases um posted last week but those positive tests actually go back to august 31st sometimes we are playing behind in terms of the information the actual date things lag a little bit so we have actually not had a positive test knock on wood um of a student or staff member
020in in over seven days august 31st being the last date that calculation 0.0 is easy to calculate but if there was a number there it would be based upon 13 000 students and staff members running up whether in person or remote and positive cases would include both in-person remote students and staff members so since monday august 10th if we would just compare to uh take bartholomew county and compared to bcsc the average daily per capita rate for bartholomew county was 11.8 for bcs it had been 5.2 and again this is since august 10th and we had some some cases early and we do have 22 cases overall but then if we drop and i just added this number because we'll be asked about this sometime if we would actually subtract our remote students and staff
021members take that thirteen thousand down to around um eleven thousand remove uh actually it would get closer to ten thousand yes so that number is wrong three point four was assuming eleven thousand it would be ten thousand so it dropped that number a little bit lower um then the per capita rate of the people in our buildings would be even smaller than the 5.2 reported there but we but because those students are enrolled for us or those staff members are working for us it is possible that a student might come into building for a class in a remote student um so we are including that that all the students and staff members in our calculation in terms of our total 22 positive test cases since august the 10th that is 14 students and eight staff
022members uh only four of the 14 positive student cases were actually in in the school building where we had to identify close contacts and then we have had 341 total close contacts and that is due to both internal and external positive cases so the number of internal cases that we have had has not resulted in a large number of total close contacts the external ones has has made up um a sizable portion of that 341 and by external uh the the definition of that would be a case outside of our school corporation but still impacts people who come to our school and they have to be quarantined so for example if i had a family member who had coveted 19 what was not in our school system it would keep me at home i'd have
023to quarantine so i would be a close contact of somebody not or somebody external to our school system so that that has that happens and again we have to treat that situation identify those close contacts and and then keep them home for a while uh the last time this slide was up it just said keeping the doors open for in-person instruction was hard i did add and providing quality remote options is really hard because that's what we're seeing as we get into week five and and try to navigate everything that we have going on or get into week six i guess the majority of our teachers are having to contribute instruction to at least two options that was not by design our hope as we got into the school year was to be able to
024have enough staff members participating remotely for a variety of reasons that i could balance that out but our need changed for a variety of reasons including just the the um attractiveness i guess uh of of the remote options and the number of people choosing to take advantage of that physical distancing does remain our biggest challenge of the five mitigation strategies we have temperature screenings has become a pretty i don't know seamless process is the right way to to describe that but we are getting the students into the school buildings uh quickly efficiently face covering is going pretty well again we'd like to get higher than at 95 percent but that's that's where we are right now physical distancing being the biggest challenge hand washing and cleaning and disinfecting being uh the other mitigation strategies we
025are working collaboratively with our teachers association uh to address challenges specifically we had a series of meetings last week that focused on three topics one was to try to recognize those individuals that are having to contribute instruction to at least two options uh with with some form of a stipend so that that conversation continues we're also looking to reduce the flexibility for transitioning between options what that means it means is is that from the beginning of the school year to now we have been pretty open with if you want to go from in classroom to remote option let's try to make that work today if you want to come from a remote option back into the classroom let's try to make that work today we need to limit that flexibility we're now into week six
026uh we've been at it for a little bit and so how can we do that appropriately and and get perhaps a survey out to parents as to what their plans are from now to the end of or into fall break and then also for the second quarter so working on surveys for elementary and secondary students and then also a timeline for reducing the number of remote options we created two to start this school year we already had the columbus virtual pathway in place we created the bridge to to provide for flexibility to to make sure that parents who maybe didn't feel comfortable sending their students back to us yet had an option to start remotely but knew that they could get their student back into the classroom quickly and so with those options being out
027there is there a timeline for starting to reduce that and if we did reduce it we don't believe the answer has to be the same for elementary and secondary so for example the bridge option may remain the best remote option we have for elementary students but a different option maybe the columbus virtual pathway is a better option in the long term for for secondary students so we're looking at both short term they're reducing flexibility and long term at timeline producing the number of options as we move forward so that's a part of that dialogue and then are there creative instructional models that we continue to take a look at whether b4 and in particular be for this situation where if we are looking at uh spread of covet 19 and we get to a point
028where we're thinking about an e-learning environment is there an in-between place to go we did not build that into our reopening plan on july 20th mini school corporations around the state around the country are doing hybrid models most people are familiar with what that looks like or what that might might mean sometimes we'll use the word hybrid for some of our students right now scratch that from the way that we use that because that might mean that we have a bridge student who's taking a an ap class at columbus north or a c4 class at columbus east but the rest of the time they're abridged and they might refer to themselves or their parents might as hybrid students that hybrid model in its in its true sense in terms of what it looks like for
029other schools in indiana or across the country would be maybe half the students in the school one day and the other half in this in the schools the next day and looking at it from that standpoint so looking at a variety of ways to try to address just needs whether it's both in person or even relieving that that stress uh that time constraint of having teachers contribute instruction to at least two options and i say at least because we do have instructors special education probably an ell in particular english language learner teachers who are working in all three environments in person columbus virtual pathway and and the bridge bridge model so that is a quick update in terms of the variety of things that we've tried to tackle since uh i guess three weeks ago
030now but five weeks into the school year take any questions that was the quick update did you have a did you have a more i was worried we might have to administer oxygen there for a little bit doctor well i i it was quick it was quick for me yes yes thank you for the very thorough and extensive board members do you have questions or or comments on anything that dr roberts shared mr stenner uh dr roberts the this last slide with uh the challenges would you say you talked a little bit about the folks that are involved in english language instruction is it one part of our school district versus another is it one building versus another is it secondary versus elementary where are we having the the friction really good question question rich
031and so one it is the majority of our staff members who are participating you know as indicated however there is a smaller percentage at the elementary level uh having to be involved in both remote and in-person instruction a higher percentage of their secondary maybe almost all of our secondary teachers to one degree or another at least has a a pool of students that they are trying to balance out time with from an instruction and remote standpoint so secondary would be one place the the special education and ell mentioned specifically because as they try to meet the needs of students the students let's say a student with an iep that that parent that child may have chosen any one of those three options that student remain on that teacher's caseload so now has to whether it's
032in the classroom or in the building or try to reach out remotely in one of two ways work with the teachers that are that are working with those students they they're having to go through that so a quick summary would probably be that that area but by doing that i'm leaving out maybe a building somewhere who who is you know running into some attention or struggling too that that wasn't captured there but that's a quick summary i think we've talked at past meetings about professional development opportunities that that helped to address some of the concerns and relieve some of the friction how are those efforts going yeah so we have the the professional development we've offered so far has only been after school so that in itself adds a challenge right so if it's not
033able to be done during the school day somebody participating in that is having to commit time uh but we do have a great team nick and his team brittany i think it was last thursday between 3 30 and 4 30 uh put together an outstanding professional development opportunity i say it has to be commitment after school they did i think record all of those nicks so maybe six options it's off the top my head that were available that uh that have been recorded and teachers can go back to that that do give additional strategies to addressing this need that we're talking about of trying to balance in-person instruction and still meet the needs of kids who are trying to learn remotely if i may um we were having a sidebar uh dr bills and i
034about if you take out labor day and how many how many days have we completed as of 3 30 or 4 o'clock today is it well it would be 25 i think today yes yeah yeah good good question i had to do some mental aerobics there but uh yes you were more sure than either one of them thank you because of labor day yeah other questions or comments dr roberts um uh first with i i assume that 341 individuals who have stayed at home because of contact many of them that that was self acknowledged they they called and said i won't be in i ran into a person with a positive coping yes most of those from an external standpoint thankfully people are are acknowledging that letting us know and we're tracking it that way
035so i i just want to start by applauding them thanks because that's that's unbelievably uh valuable to us that's where our biggest exposure is and then staying home for that entire time yeah exactly you talked about distancing is still probably for our teachers and other staff the single biggest challenge i mean are we still looking for any additional ppe or other mitigation i mean is there any any any source of creative or new ideas things other school systems are trying that uh we can we can come up with there yeah i i think the two things you have mr caldwell to get physical distancing is is one the best use of space possible so whatever square footage you have in your building is maximizing that space of the degree that you can given the people
036you have in it the only other way to do that is reduce the number of people in the building so what other school corporations are tending to do if faced with that big of a challenge saying we just can't get it accomplished is is a hybrid model so as as the one team that we have continues to look at that we want to make sure we have something in place that if we need to make that decision uh we're not all of a sudden saying hey can somebody come up with a model that we can use we have something to turn to and you guys have had a chance to review that would move us in that in that direction okay so different line of thought uh in your discussions with the health county board
037health board and health department that i'm concerned about this test time trickling back up because i everything i had heard and was promised in the in the news media was that it would only get better as we got better and more practiced and and more um facilities doing this is there anything we can do as a board or as individuals to i mean is anything is it a is it a money factor is it people is it volunteers um i don't know that i can respond to that kelly would you have a a better answer than my none at this point the health department is getting some more sites so by the end of this month the actual our health department will be a testing site there will be a testing site at windrose in
038edinburgh and there will be a mobile testing site in hope on mondays so those are in the works right now so we will have five testing sites in the county but that just is more tests i'm thinking about faster turnaround kelly i mean do they all still go to the same really slow inefficient night that's wrong to say it's inefficient but but really slow and seemingly getting slower um that our health department site will still be optum but i'm not sure which companies those other sites will be using but i can find out that information yeah that's just what it just that does seem to be the key for us to be able to be responsive is getting that quickly and you know i mean i know it's a problem everyone shares but as a
039school corporation it seems like it's really key to us okay the quicker we get that turnaround time yeah more quickly we're able to identify close contact get them home and yeah agility is helpful it's kind of interesting what um you know for some people it seems to be taking less time and for others it seems to be taking more time i mean in some people it can be almost a 24-hour turnaround i've heard and then in others it takes three or four days so i'm not sure i'm not sure what that's what's happening but all right like i don't know are they all going to the same place did you say they were they're not all going to the same lab a few sites all right i'm scanning the board members i see no up
040mr persinger is there any chance or opportunity that the health department could set set up like temporary testing sites at the school buildings i mean and they do it for school pictures there's been a little conversation about that so i think the possibility could exist if and if nothing else we would we have asked them from a student staff standpoint how possible is it to use facilities to send somebody immediately there to try to get results back but i don't think it's out of the possibility james okay well one one more question just because we seem to be successful i think all the major employers in bartholomew county probably all across the nation sent out reminders to employees about labor day coming up be sure to the 3ws or whatever mnemonic device they tried to
041remind their employees not to put themselves in dangerous positions are we doing something unusual there that got us these results i i don't know that it's unusual i i think there's a lot of awareness in this community i i mentioned the covet 19 community task force earlier and they're posting the data that group has been very active since february 28th i think i see jana here they made sure to get something out uh via the media so i think our media has been on top of it and helping to shape uh ideas and and behaviors um i think it's just a community awareness and and and perhaps it was another article i was reading this morning but it wasn't it was it was speaking to things nationally that from july 4th hopefully we learned some
042things that you know a few weeks after that we had numbers going up and we saw here locally and and that seemed to get people's attention in terms of okay this was the behavior july 4th this was the result of that behavior i need to be more aware of of how i'm behaving now out in the public and maybe if i wasn't wearing a mask before i'm now choosing to do that um so and i think i think the state of indiana overall has has been uh paying close attention and and managing things overall again uh well so maybe a variety of factors rich but i'm not sure of anything specifically unique i'm going to say just like when dr roberts put the zero up there because we've had seven days like that i said
043and you don't talk about a no-hitter while you're in the middle of the game and i mean just think no kidding it was the week before august 10th and the week of august 10th that we saw the local bc the bartholomew county spike that i still think was attributable to the july 4th weekend and the time it took to really mature so i think it's going to be another three weeks before we know what how well we all behaved collectively on labor day i mean i can't believe it'll be any sooner than that yes and i'm holding my breath with that in mind if july 4th weekend yeah we started to see numbers get into the red here around august uh 9th 10th something like that as we were coming back to school actually if
044that is the case then you look at september 7th would it be october yeah 10th 11th 12th somewhere in that time what about fall break that's about fall break time unfortunately which is august maybe four years maybe maybe october 5th monday is the first yeah october 5th is fall break okay we've about worn that out haven't we i think okay let's move on to the next agenda item is public comments there was no there were no ones signed up to speak this evening so we'll move on to uh the what section of our agenda dr roberts we've got a new title ix policy to review tonight dude it's about 20 pages long so i hope that it was uh exciting reading for you um as as many of you are aware the the federal government
045has put down new title ix regulations so this is actually a new policy for us and that in the past uh title ix discrimination claim uh would likely have fallen under policy 5517 uh student or there's also a staff anti-harassment uh policy uh so that's that's it would have fallen under a policy like that but because of the detailed requirements listed here concerning very specifically title ix protections also the detailed provisions in the regulations for identifying reporting investigating and making determinations of responsibility for acts of sexual discrimination harassment and the detailed listing of supportive measures remedies and sanctions to respondents in the event of violations found have occurred because of that detail we have been advised to create a new policy and it is indeed about 20 pages long and was provided to you i
046think i just have one slide on that so hopefully you didn't again have a chance to review that the the the copy you have is the one that we utilize with neola that gives us various options language based upon the way our operations run who's assigned specific roles for example who is the person that would be assigned uh to to address any title ix complaints and then what's the process for that and how many days do you to take to turn around paperwork or what's the process for actually interviewing the claimant versus the respondent how do you handle an appeals process uh do you have a hearing does the board approve hearings to be hailed and then do you do you allow attorneys to be in those hearings so just a lot of detail in
047there in terms of how something will play out uh 90 days is listed as the potential time for all that to be done and and and reading through my knee old notes and and beginning to work on this policy they are worried that that's not enough time that actually because of the detail included in here to thoroughly uh navigate through um a claim of title ix then it may it may need to be longer than that but that's the requirement under the title ix regulations promulgated thus far by the u.s department of education so that policy is there before maybe taking any questions i would ask chris we did have mr monroe also review that as school board attorney and and he had a variety of recommendations that need to be adapted or adopted in
048my opinion recommended for adoption that gets into some definitions and make sure that the definitions align well with indiana code so chris i'll turn over to you the suggestions you had what i wanted to do is to expand some of the definitions federal law is cited throughout this wherever you see usc that's the united states code the definitions for some of the criminal acts are not the same as they are in indiana for instance indiana doesn't have a specific uh statutory rape crime it's covered it is criminal but it's defined as child molesting in indiana indiana also has a slightly different definition of stalking and there's some other issues with consent so the proposals for changes i am making is to expand some of the definitions so we include some other criminal behavior as defined
049by indiana law thanks for that big chris to remind the school board is school board members is that what you have in front of you is a first reading and so we would take look to take chris's suggestions and build those into the definitions that we have cite indiana code add that to it so that we are aligned both with u.s code u.s guidelines and and the state of india where necessary chris is there anywhere where um aligning with state legal requirements and state code is actually in conflict or can they always be with with federal code or can they always be either or it can be an either or okay okay so we can be yeah federal law defines some of them slightly differently than indiana does so if someone were to be convicted
050of a crime in indiana that didn't specifically line up with a federal law yeah there's going to be some legal wiggling that can be done in that and i'd like to try to reduce that likelihood by putting in some specific language with regard to indiana indiana has about i think 14 different crimes that are included as sex offenses and some of those have to do with child solicitation um trafficking and some of those things that are not specifically set up with the federal crimes okay thank you could i ask for a reminder so our title nine person is our hr assistant superintendent theresa yes and and then when it kept referencing decision maker is that to be determined by each case or is there going to be a standard okay yeah it's case by case
051case-by-case space based depending on whether the staff supervisor others that would be involved in that situation so the 90 days is starts when it's reported to hr to teresa and then in 90 days there has to be what what happens i mean is all the information is supposed to be gathered all the i'm here that doesn't sound like it's very in everything and i believe it doesn't sound like it's very it feels completed yeah yeah three months of time to get through a very detailed yeah peace with who knows how many people being involved in okay all right any other questions board members uh just a response to dr biltz uh according to neola with the 90 day time frame those requirements may prove time-consuming onerous and unwieldy so it's recognizing the challenges of the
052time but it has to build those in uh they include them because that is the requirement at this at this point in time and they do specify it's 90 business days yeah okay all right all right thank you so first reading and we will make the adjustments as per mr monroe and bring that back yeah so just to clarify i think the the version we had to look at in the board packet had none of uh chris's that's correct right yes that is correct yeah that those those bullet points and recommendations came as we were putting the packet together last week so okay yeah thank you you're welcome um second item under the this section of our agenda our board commendations board members do you bring any commendations to this evening based on dr robert's
053report and again knock on wood don't want to jinx anything but commendations to everyone that's making efforts to keep the students and staff and teachers safe thanks there school board member reports to share in the sequel let's hesitate for just a moment but a moment before you move to that conversation yeah we just mentioned one that just recognizing this week is the council for youth development's youth empowerment summit that's a really big week for them a lot of a lot of effort goes into that and it does make a difference in our community involved with so many in so many ways with different youth organizations and with bettering our kids probably the marquee event of it is wednesday night there is a documentary that you can virtually uh participate in called live uh like like
054yeah like and it is in regards to uh social media use i'm looking forward to that i believe it starts the laura seven o'clock i think seven o'clock still an opportunity to go to the council for you development's website and log in or register for that and uh then it'll be a panel discussion after that involves a couple of students and individuals involved with that documentary but just goes through a lot of data a lot of information about what social media is like these days so it might be interesting for you to tune into that but thanks to heather carson and her team for doing so many things there are activities happening in our school there's an activity guide if parents would like to go to the site there's an activity guide to download that
055you might want to we'll be doing some things in schools but also work with your kids that just helps develop some appropriate social emotional wellness habits now i'll check with board members are there any school board member reports i know many of our offline subcommittees are not meeting now on uh because of uh just distancing i do have a report thank you dr bills i attended the iupuc board of trustees meeting last week and thought i'd just give you an update iupuc purdue university and ivy tech are continuing to collaborate on several topics such as career guidance space for student clubs and organizations mental health guidance and diversity inclusivity the community education coalition has changed developed a new website kathy oren discussed the partnerships among the campuses and the new website it's just much easier
056if any of you ever been on the community education coalition website the new website is so much better she also talked about partnership among the campuses and community members and then there's some updates from academic affairs and right now iupuc is offering virtual hybrid online courses and advising and they have had their three-year academic master plan released which includes diversity work and outreach a diversity council a national equity project book reads anti-racism task force and several other diversity-ish kind of initiatives and they also have a new mba program that they are starting at iupuc and some dual credit opportunities that's my report thank you dr bills there are no other school board member reports let's move to the cabinet reports um we had dr bozeman first as dr bozeman is walking up there for school
057board member reports mr callaway as you mentioned uh maybe not many meetings being held recently with those will start to gear up i know mr jensen has a couple of this week diversity council is wednesday and perhaps business advisory friday so things things will be firing up here yeah good evening i'm just going to take 30 seconds or less and give a quick update on the usda meal waiver you may have seen my note my email last week and thanks to the republic for covering and to josh for the social media our families who normally are paid families who would not qualify for free or reduced received good news on friday the usda had implemented the summer seamless option for meals which basically means if you recall in starting in april into may then throughout
058the summer we supplied meals to the community during the pandemic and that was set to expire in august and did expire in august the usda has gone back to that option and the uh we are waiting for a couple weeks for the state to provide guidance on that which they have now so um basically we've we had a few options from the state to choose from we chose to maintain the same meal option that we have provided to the community in the spring and the summer which enables our all children in the community that are under 18 years of age can eat for free and we are reimbursed as the at the school nutrition program rate which is four dollars and fifteen cents per meal compared to forty cents per meal which i only mentioned
059because um the food service department is funded uh completely federally and separately from from most other entities that we that we have so we i would not say we were anywhere near dire straits but we were we were starting to get a little bit concerned financially as fewer students were not having meals uh throughout the spring and summer and then we had a fairly low number of students eating in our cafeterias to start the school year which is gradually increased any fees that we've incurred from september 1st will be returned to families again these are paid mail students and also this would allow us to continue that program if we were to close anything covered related or during breaks fall breaks christmas break etc we're working on plans for that to implement meal opportunities for
060our families as we had over the summer so again thanks to the republic for publicizing this and our social media we had 27 percent increase in lunch today actually we had nearly a thousand more meals served today and about 23 increase in breakfast so hopefully hopefully those numbers will continue but just want to give you an update on that a little more detail as to how the head come about thank you thank you dr bozeman let's if we could change real quick here mr cola dr hack maybe give the seo connection piece first just because of the presentation that mr phillipston has come in sergio thank you i wanted the opportunity to talk to you about social and emotional learning connection that we have with indiana university so we will have dr sandy washburn and
061mrs deanna nyberger come to us from indiana university to work with our leaders in our schools and the presentation will be on september 30th from 7 45 to 2 we'll practice social distancing right here in this room but really the meat of that work will be around our advisory time how that's handled in our buildings our morning meetings and how that connection is so critical to our students how to talk about adolescent adversity making sure that we have a developmental asset connection in all that we do we're going to talk about stress response understanding behaviors and understanding how adult adult brains work as well as student brains so just making sure that again it's on the forefront that when we take care of our students and we take care of those relationships learning comes quickly
062after if we don't take care of those things we will struggle so our stu our teachers know that our principals know that our leaders know that we want to give them the chance to dig into that work and become better themselves so we are calling it taking care of you to take care of others and it's it's going to be a dynamic day we welcome you to come if you would like we'll have a lunch if you would like to come please rsvp and we'll make sure we have that for you so it's going to be a good good opportunity for us dr hack who's going to participate from from our different individual schools we've offered it to building leaders first and if they can't be there for various reasons then we're asking them to
063send a representative maybe it's their school counselor maybe it's a maybe it's a leader inside their pbis team maybe it's their udl facilitator somebody that again is connecting with students and connecting all this work together so you're looking for at least one from each absolute each building okay right gotcha and again thanks to counseling counts and our cares dollars that's what's providing this funding thank you thank you thanks come on chad let's talk budget it's good it's good to see you back here as well mr phillips it's good to be back i'm also just going to take about 30 seconds or less yeah yeah be brief yeah okay no honestly we're going to get into ernest shackleton's manage the vital details and freely share information with the team so tonight's budget work session is just
064that no action required on the part of the board this evening just informational an opportunity for questions first first glance at the 2021 calendar year budget looks um nothing looks like nothing incredibly unusual about a 3.5 increase over the prior year we'll get into uh each of these level uh some deep level of detail here on each of these but with the education budget with revenues really uncertain for 2021 that budget is essentially unchanged the increase is really in the debt service and operating funds and we'll get into that but there's a new line at the bottom this year the operating referendum this will be an annual just like the budget adoption for all of the other tax supported funds same same deal with the operating referendum fund so it'll be part of the annual
065budget adoption in the future and so if you include that budget in there the overall increase in the budget from 2020 to 2021 is closer to the range of 10 important information for us as has been for a number of years more important in recent years the health trust is doing relatively well and this really kind of sets the tone for how all the other budgets are affected this is our second largest expense by a long shot after salaries and so knowing that of course due to due to covid we have had some decrease in usage of the plan basically but i'll also remind you that you know that those reserves and the expenses being down 19 percent our revenue is up because we did have two premium increases uh one in september and one
066again in january one and then also there's more out-of-pocket expense so our plan design changed um as a result of the the increase in um you know in claims costs as you can see for for several consecutive years the prices were our expenditures were continuing to to increase so while we are happy that the reserves are sitting at over two million dollars at the end of at the end of july you know some of that did come on the on the backs of our of our folks chad do you you recall what is the annual annualized impact of the increased premiums i i couldn't tell you off the top of my head right now mr caldwell because in if it was a static number i could um but as we make plan design changes people
067people uh reacted differently yeah so we actually did experience and uh get into this in just a little bit we did experience a decrease in the number of people on our plan as families decided if both spouses were covered in their workplace they moved in some cases the children over to their spouse's plan and paid for a single plan here additionally one of the things we hope to achieve and we did is a migration of folks from the ppo to the high deductible plan and so a large number of people made that change which again affected how much revenue you collect from that good question and i'll get the answer for you so the education fund obviously the largest part of our our budget and there's some some concerns here lots of red on the
068screen as a result of that some of the things that we're concerned about is is the fact that the state support that we get again over 70 75 million dollars a year now from the the state legislature and the state's budget comes entirely from the general fund of the state of indiana and that is reliant upon tax collections so sales tax income tax corporate tax and gambling taxes basically are the four thing in all four of those as you can imagine way down so we do have some concerns about what the legislature is going to do in the spring as we look forward to the second half of the calendar year which is the first half of the budget that they will pass in in the spring also worried about adm implications so most districts
069that i'm aware of are expecting to lose adm this fall we are in a better place than what many of our colleagues i've heard from many of my colleagues we expect our decline to be relatively small next budget session we'll have that number for you i'm sorry next board meeting when we do our budget hearing also we don't know how many students are going to return to a chat i don't understand that if every school corporation in the state is thinking i mean are they all going to kentucky or what no um really there are a couple of factors there some some students um and this is a small number but some students not returning from the from the shutdown last spring some of the older students who have mad juniors the seniors not coming
070back if they disengaged but really the thing that i think is most consistent across all school corporations i almost say all some of the smaller corporations obviously have some anomalies kindergarten enrollment so people just decided if you had a five-year-old well he just turned five let's just wait a year pull them out of here and so you just you're either going to wait a year and enroll them in kindergarten the following fall or just skip kindergarten enrollment first grade the following fall and so i i think if you look at all the corporations our size it'll be a consistent um you know drop in their kindergarten enrollment and we experience that as well um and so we're we don't know how many students will return from online learning and when as the pandemic continues to
071uh to move on without a without a vaccine and then so um there's other legislative decisions of course other than just the per pupil amount that i cited at the beginning what are they going to do with complexity they've talked about it now for a number of years and they've changed it several times from a factor that nobody understood to free and reduced lunch and then now to what it is today with a snap tanf and foster children and so we think they're going to address that probably in this biennium and then what is their long-term solution for the virtual question we don't even know what the the answer to that is for the spring semester after adm so what they're going to do with that in the next biennium is still up in the
072air so you're familiar with this if you've seen these these sessions before basically we only know this right here on this whole chart is the only thing that is known as we go into building the 2021 budget is we know what the state funding formula amount is for this this school year we do not know well we do we know this one as well the whole per pupil amount which i'll get into the next slide is right here we do not know the september adm now the february adm or next september is adm or what the funding formula will be for the next calendar year so it does make make us have to make some assumptions as we look towards the 2021 budget so those education fund revenue assumptions are on the screen in front
073of you again basically the revenues that are budgeted are basically flat compared to calendar year 2020. the state did and were incredibly thankful for the fact that they did maintain this increase in per pupil support from the the 1920 year to the 2021 year so this school year we saw this increase here from 55 48 to 5703 per student in basic support i did budget though in the next for the next school year keeping that flat so not knowing what the situation is going to be with per pupil support next school year which is the second half of this budget that we're looking at right now did budget for that to stay flat so adm was the part that man i can't tell you how many models that i messed with looking at how we
074different ways you could make assumptions about how many kids we're going to have how many of those kids are going to be in person versus all online and how much money the state is going to give us for each of those students regardless you know if they're in person or online so the budget that that um we're reviewing tonight and and you'll have a hearing for next in two weeks has these three assumptions built into it for for the budget 11 225 students for this fall which is a reduction of 49 again we'll know more at the end of this week how close that number is to real we do know that this 53 virtual is locked in those are the 53 virtual students that were with us in february and so the state did
075approve the state board of education did approve that those are the only students that will be counted as virtual for this semester and so it actually could be fewer than that if those students graduated our in our school corporation anymore but those 53 virtual students are the only ones that won't be funded at 100 they'll be funded at 85 percent all the rest of the 11 225 would be funded 100 in the february count down 150 students from that and again that's me budgeting conservatively we did have 150 student drop last year from september to february so it's it's not out of the realm of possibility that that would happen again and again i am hoping this is this is hopeful and most of my colleagues i spoke to um are doing the same thing
076they're hoping that the state will continue to let us count just those virtual students that were virtual last spring in this coming spring so i have 53 virtual students there again and then can i stop you i'm thoroughly confused is this cvp and why only 53 and help me understand 53 virtual so um i'll slow down sorry that's how i i assume that everyone else has been living in this life for the last two months going over this level of detail um so this the um if we were to to follow the law that was in place passed by the legislature coming into this school year all of our students receiving more than 50 percent of their instruction virtually would only get 85 percent of the per pupil support that i showed on the screen
077earlier the governor and the legislative legislative leaders and state leaders including dr mccormick at the department of education pushed very hard and worked together to find a way in the law to basically you know trump that and they so what they did was say we can count only we're allowed to count only the students that were virtual last spring so on the february count we had 53 students that were receiving the february 2020 count 53 students were receiving more than 50 of their instruction virtually and that's basically cvp correct those were the students that were on cvp in the spring that's it was correct all cvp students okay and so that's the 53 kids that any of those student identification numbers that appear on our adm this fall will only be funded if they're still
078receiving their instruction virtually they'll only be funded at 85 percent there's a chance some of them could could have moved to in-person instruction honestly this this fall but from a budgeting perspective that's worst case scenario is 53 and so that's what i what i went with did that help deduction yes and no the state board of education approved 100 and i thought that was for this calendar year 100 of any student that was not receiving their instruction virtually in february so when we count this fall they will take all of our students you know we upload a file that has all their identification numbers in it right they will take that and if we have virtual next to that name right and they had they were on our virtual account in february we're only going
079to get 85 percent of the dollars just for those students all of our other virtual kids as long as they were um not on that virtual account in february we will get a hundred percent of the dollars for it oh 753 you're talking about here are only funded at 85 yeah i apologize the screen is misleading there shifts again worst case scenario for next school year is you're going to assume that if we still have 500 on on doing cbp that all of them will be at 80. at 85 that's correct and so that's the last line on there is um again worst case scenario we hope we have all of them back in in person next next fall but worst case scenario is that we would still have 500 students in august of next
080of next year that are taking their instruction virtually and we will only get those funded at 85 and that the number of them will be about the same as it was this fall so zero increase from this fall to next fall and about 500 of those students still receiving their instruction virtually so so just to clarify so the the state's definition of virtual is only cvp given that we have the bridge option for 20. now the state's the state's definition of virtual is any student receiving 50 or more of their instruction virtually either separated by place or time or both from their school or their teacher right which does include a number bridge but but since they're a hundred percent we don't care right right for this that's for this semester only yeah that is
081for this semester only the legislature will have to address that when they come back in january and we're pushing very hard we encourage you all to reach out to your local legislator and encourage them you know uh last year they passed a emergency bill right at the beginning of the session to hold schools harmless from a from a grade accountability standpoint we're pushing very hard in our association superintendent association iasbo are all pushing very hard for them to do the same thing in january to address this issue at least for the the second semester of this school year okay okay thank you just one last ques comment maybe on on the 53 part dr shedd and board members is that the the state governor holcomb tried to separate the difference to from coven 19 related
082so 53 students last spring in the cvp that wasn't because of coven they're still doing remote option now they're just going to count 85 percent but everybody else the assumption was they went to online learning because of covet 19 and so because of that we'll go ahead and fund them at least for now at 100 so that was that was the separator clear is mud there's mud just weird that mountain is so weird it is so on the expenditure side in the education fund total expenditure is about 71.5 million before you take into account the transfers of those expenses to operations and then 80.1 which is about where we are this year after those transfers when you include them some other assumptions that are built into the budget health premium increase of 5 percent is
083built in certainly probably not necessary but it's likely the health trust will will vote to have some level of increase probably not five percent but again budgeting conservatively because we don't know what the next two months will look like from a health trust perspective traditionally this time of year is pretty rough from us from a claims perspective right at the end of the calendar year uh budgeted for increase in substitute cost of about 15 percent due to the obvious reasons that we need a lot more subs now than what we have in the past so that's for the second semester of this year in the first semester of next and then there's about 1.4 percent in the education fund for salary increases and the the certified staff the net this school year compared to the
084end of last school year is down 13 and teaching assistant staff is about flat so that's the expenditures on the education fund here's a categorized line by line budget you can see that the the revenue total revenues are about flat the increase in state support from last calendar year to this calendar year has really been offset by a decrease in some miscellaneous revenues the primary one being interest income we were really starting to make some money off of our money that's in the bank as interest rate picked up interest rates ticked up over the last few years not this year they have plummeted to zero and so we don't expect to make hardly anything in interest income next calendar year on an expenditure side you can see that most of the categories are flat change
085to my to my notes here most of the categories are flat you see there's about six hundred thousand dollars there in the salary line in increases benefits uh are stayed flat uh mainly thankful thankful uh to the uh what i mentioned earlier in response to your question mr caldwell so while our premiums are higher in some cases we had enough migration from one plan to the other that there's some savings that resulted from that plus our dental and vision costs have been flat for a number of years and we had some savings on long-term disability costs as our vendor helped us out with that professional services line you see a little increase there the cb police cvp platform costs are actually in that line and we also are seeing an increased relia need to rely
086on some subcontractors for things like speech therapy as it's very difficult as dr van horn could tell you how difficult it is to not only hire but keep them with us speech therapists all of the repair and maintenance line is now in operations so that's all moved to operations now that 25 000 last year was a vehicle and we put that on the 2020 geo bond this year there are some uh anomalies here in the communication supplies and property equipment all of that is accounting changes due to technology so a lot of the things that had been equipment the all of technology basically used to be in that property equipment line and it is now in the communications and supplies line as they move those around but the net at the bottom is is basically
087flat and when you include in the transfers to operations which were up just a hair the overall budget is just up less than one half of one percent for the education fund 97 percent stayed uh the percentage of the education fund that is spent on salaries and benefits that was the same number as it was last year but just reminding you that in 2004 that number was 91.6 percent in 2004 so again as we've cut out everything we can possibly cut and filled it in with people that's where all of our costs are today before i move on to operations any other questions on the education fund budget so operations fund consists of cpf we've always referred to it as cpf capital projects maintenance technology transportation are the big categories there primary revenue source is
088property taxes and the they got rid of that avg since it didn't make any sense because it didn't have anything to do with av and now they call it the maximum levee growth quotient that increased 4.2 percent and so we're allowed to increase our maximum levy by just over 4 for next calendar year to help the operations fund and our assessed value went up by three percent ideally 3.8 percent sorry ideally assessed value would go up higher than your max levy growth quotient because then your tax rate goes down in this case they're almost equal so your tax rates are going to really offset one another um but in an ideal situation your av is going up faster than your levy is growing the actual 2020 tax cap losses that we expect are now 1
089million i know if you remember last year we the dlgf anticipated that would be 2.5 million dollars and so the increase in our budget for this year really comes from a lot of it comes from that one one and a half million dollars that we aren't going to lose in tax cap losses this year unexpected increases in delayed uh payments and those kinds of things can offset that the estimate for 2021 tax cap losses is 2.2 million again they it's the first year that's gone down in in a number of years so that uh they must have realized they made some errors in their calculations last year assessed value history you can see the last few years have been good to us and this this av growth is really what helps us be able to
090continue to bond to improve our facilities and invest in the buildings and the technology that our students have access but i will point out the last three years have been good but over that 13 you know years of increases using 2008 as the base the total increase is just 9.7 percent that's an annual growth of 0.7 percent per year and so if you look at just the last few years that sounds great but remember it took us over 10 years to get back to the baseline that we started at before the the great recession here's just a some of those that's tax cap loss that i mentioned earlier the blue line is the estimate that the dlgf puts out every year and then the orange line are actual collections at the end of the year
091when you look back and say what did we actually bring in and usually they they're actually in every case for us their estimate has been high so the capital projects portion of the operations budget is up significantly and that is entirely due to the fact that we are investing back in our facilities after two years of not having any capital projects in our operations fund budget 2.1 million dollars will be spent on our buildings to to improve across all 21 buildings in the course of this year i guess i'll say 20 buildings because the tnm building is getting nothing from cpf this year but the uh the in the property and equipment line we took out um many of the technology expenses again moved up here into communication and supplies but 2.1 million of that
092right there is in capital projects line items that that range anywhere from five thousand dollars up to uh forty or fifty thousand dollars before the next uh before the budget hearing you'll have a budget book sent to you that includes a detailed list of those on the transportation portion of the budget basically everything here is is just up a tick with um you know increases in salaries benefits and other inflation except for the property and equipment line and that's buses we pulled them out this year uh you know we're buying eight buses from the bond that we just issued and we close on here in two days and and three buses from the referendum fund operating referendum fund and so the bus is pulling out of there means nearly 16 decrease in the transportation portion
093of that budget and then the budget that comes the other part of the operations budget comes from the education fund these are expenses that used to be in the education fund and moved to the uh to the operations fund and the biggest change really the only significant change here is the fact that last year i did not budget for natural gas from the education fund put it in operations fund and we moved it to here now because all utilities had been paid for from the education fund in the past and so that's the three and a half percent increase there just about uh three hundred thousand we move the communication and insurance expense somewhere else these are the this is the same issue with accounting because so much of the technology budget is in here
094same thing with accounting changes just around one thing moving from a category to the other and so that's the operations portion of the budget when you combine all of those together it's an 11 increase over last year again all of that is coming uh in the 2.1 million dollars that we're spending on our facilities and really so so where are we going to pay for that from well we have a larger cash balance than what we anticipated because we didn't lose as much in in tax cap losses and then we also moved the 1.3 million dollars in bus purchases out of the operations fund and so that will be well we'll be able to do a 11 budget increase won't have a negative impact on the tax rate and by negative i mean an increase
095of course so chad knowing what you know today would you expect the 2022 budget for operations to move back closer to that 18 to 18 to 19 million number i do very good question i don't think i don't anticipate that we will need to budget 2.1 million dollars in facility improvements each uh every year right but we're making up now for the last two years in which there were none done at the elementary schools very very little at the middle and the high schools got some from bond projects but uh generally nothing done at the elementary schools except for band-aiding things to keep them together as we got through those rough years understood and so here's an overview of that transfers from operation to the operations budget to the education budget looks similar to what
096it did last year not a lot of changes in there the bottom line is it's an eight one eight point one percent of the education budget that's being transferred to the operations budget almost half of what the state sets is the threshold after which you have to report to them that you went over that 15 percent they smack you on the the risk in public if you go over 15 percent and we haven't even approached 10 yet in either of the years that we've been doing this here's that bus replacement plan that i just shared with you i marked out operations because we're not spending any of this money from operations this year but having the bus replacement plan here is important eight buses are coming from the 2020 geo bonds and three buses from
097the operating referendum fund chad yes could you explain the operating referendum fund what that i'm not sure oh that's the referendum that we just passed uh the election in june the beginning of june so 15.6 cents on the tax rate to pay for teacher salary increases we're going to get into this in a second because it's part of the approval but generally in the past we've always just had our education fund budget and our operations and then debt funds because the voters did pass an operating referendum and you all proved that it feels like five years ago now for us to move forward with that that that's now part of the overall budget process that 15.6 percent and the revenue that comes from it okay and we'll get into that budget here in a second
098wait till you get into that i might have recall there were three legs to that stool there was the one that we used for for teachers uh salary there was a the uh safety and security right improvements and support staff yes support staff so this falls into which the safety and security the new buses all our new buses that are replacing probably don't have seat belts uh that's a good question we're getting to the point where we really are we got a whole force full of secrets i'm sure i think i was still two years old actually buying new seat belt buses with old okay yeah replacing that that's good so yeah these are solidly in that safety safety security these three buses will probably replace the old ones that really needed to be replaced
099correct most of which are 12 years or older so this will be like the question mr caldwell had that we can see the details on the plan for 11 buses in 2021 in the future do you anticipate funding 11 buses 2022 23 and would it be the same scenario it just depends on our needs as long as as long as our assessed value continues to grow we can continue to issue that annual and only for the second year now referring to that geo bond that we've issued now this is the second one that the board has approved where we basically just move our capital purchases some of the capital equipment purchases out of the budget and move it to the debt service fund the debt service fund is protected from tax cap losses and so
100by moving it there it reduces our tax cap losses and so as long as our assessed value continues to grow and we can continue to issue that annual bond without increasing the tax rate we'll continue to recommend that we do that and move buses and or technology purchases like we did last year and this year over to the bond if for some reason the assessed value doesn't grow we can slow down on the bond issues and then just cut back on some of the other operational expenses cpf projects equipment budgets things like that to get it back into the operations budget so this is a place where we've got some flexibility if we looked backward have we hit this target of 10 or 11 new buses every year not not since i've been in the
101school district i believe which is the reason that it's been shrinking dr bozeman pushed so hard to get it on the referendum as part of a safety and security portion of the referendum that was passed because our fleet was aging so badly as we we would always advertise that we were going to replace 10 11 or 12 buses a year it was always reduced by that pension bond offset as well as tax cap losses and always move it down to six seven sometimes eight in a good year that we could purchase dr bozeman you've got about 120 buses yeah so if they if they last 12 years then you need to replace 10 a year and we've stretched some of that over the last decade that i've been on the board but doing what we
102have to do keeping a good year let them have really good cummins engines in them and they last a long time so the the next portion of the budget is the debt service funds and we have three of those debt service fund uh the main debt service fund is on the screen in front of you now and um no we didn't pay off any major debts in this calendar year i know last year you asked about that and so i reported nothing came off of the list this year except for of course the annual bond that i just mentioned that we will issue in one year and pay it off the next year the overall budget increases this year 7.4 percent in this debt service fund but i want to remind you so every time
103we pay off old debt that old debt is under an old law that said we could retain 50 of the next year's payment in an operating balance for that fund and so we've done that for years dr silva did an amazing job of building those up and making sure we had those in place new debt you can only retain 15 of that and so our strategy here is to slowly draw those down so we don't get hit with a a year where we have to say oh my goodness we have to issue giant bond amounts in order to fill that gap and so we're just slowly drawing that down so this 7.4 increase does not increase the tax rate because we'll use those operating balances just slowly year by year and the next one this
104is the last time you have to see this one the pension bond debt ends in 2021 we will make our final payment next year and that budget is flat and then fully funded the referendum this is the old referendum from 2010 the referendum debt fund on the high school renovations is a flat budget as well just want to remind you we did refinance this debt in and so last year and this year the payment on this is a million and a half less per year than what it had been before so thanks to all that work you all did refinancing that debt we were able to use that to do the east auditorium renovation as well as the soccer project up north of town and so there's the debts summarized in the middle of the
105screen overall the three debt funds up 5.1 percent compared to the prior year and then here's that referendum operating fund that i was so excited to get to because we we did we did win that referendum thank goodness yes so the budget should look familiar to you because these are the exact numbers that we paraded in front of the public day after day week after week month after month as the referendum um dragged on for for a little longer than what we expected and so these are the numbers that you saw then they're the numbers that are on the website today under the referendum portal for the public to come in and check but this is the first time we're actually putting in front of you um not for your consideration yet that'll be that'll
106be in two board meetings but teacher salaries being 5.3 percent non-certified employee increases at 1.45 and then all the safety security being about three-quarters of a million dollars the total being about seven and a half million dollars any questions on the referendum operating fund okay that's the bottom line in the summary of the budget there just really quickly at this point in time looking at our cash balances at the end of the year the beginning of the following year you can see the history of each of those funds we did take a hit in the education fund last year as we increased premiums you know right in the middle of the year and had a an adm decrease that was unexpected but these estimates at this point in time i do estimate that our cash
107balances will be approximately flat to where they were but i should know more by the time we pass the budget in mid-october and so there's the summary of the budget overall increase including the operating referendum fund of just under 10 percent next steps the budget hearing will be at the beginning of the next board meeting and then the adoption meeting is on october 19th any final questions i can address anything board members just just chat for me in a year where you're proposing a three and a half percent increase i'm going to set the referendum piece aside that was we that's a separate dialogue and a three and a half percent increase and to not have any of that go to increase our rainy day fund we i would challenge you to think about where
108are our opportunities to to grow that because if we truly increase that amount without sucking some of that away i would be concerned i i agree with you mr caldwell and would like to prefer to wait until the that we get to year end and see where the year actually finishes up we have posted and gotten applications for 12 temporary or permanent substitute positions um and um our we in the next uh in the next month are going to pay out the extra half day of pay to teachers that you all approved back in july at the july board meeting and so there are some expenses that are unknown at this point in time as we enter in the end of the year but we did you know we did dip into the the rainy
109day fund for that 1.4 million dollars to adjust the starting calendar year uh contract year for teachers back two years ago and so replenishing that would be would be my goal and at the end of the year when we see where we are from a cash balance standpoint i think we should look at that as well okay all right thank you i keep it under 30 seconds sure seconds minutes thanks chad thank you let's move to item five on our agenda then request for approval dr roberts you have items five a through i i do uh so a few things here for you first of all minutes of the regular school board meeting of august 24th and minutes from the public hearing meeting that was held last thursday september the 10th so we had that
110extra hearing that is required by statute prior to beginning the formal negotiations process so that that occurred supplemental contracts from dr hack and mr jensen are listed there for you there were no requests for field trips from professional leads although that bullet point is up there we did have a few school fundraisers that were in your packet we had a couple of sets of payrolls payroll claims were totaling about 5.1 million dollars and then we did have a payroll for august 14th two sets of payrolls august 14th and august 28th that total about four million dollars and then uh dr pleek had a couple of grants in your packet non-english speaking program or in esp as well as the title one part d additionally we add a a moa memorandum of agreement regarding a stipend
111for teacher coverage currently in our teacher contract there is language about a teacher covering for another period and it would be a cost of 20 paid toward that that teacher covering and with block scheduling that's a little bit of change if you're coming for a period it went from 45 or 50 minutes to twice that almost with with about 90 minutes so we're looking for language that allow for that 20 to become 40 basically and that moa takes care of that situation and then the last one is the adopting of a resolution authorizing performance based accreditation waiver there is a an updated one in your packet based upon feedback from a couple of you and so with that feedback it did have some rewrites and so this is based upon hea 1003 which is a
112statute or legislation that was approved last during the last legislative session in the spring it permits schools school corporations to apply to the indiana state board of education requesting some flexibility and away some compliance with different provisions in title 20 the education chapter of indiana code or administrative code 511. the the purposes of requesting flexibility in the way of compliance have to be about improving student performance and outcomes or asking for some flexibility in administration and educational programs or improving efficiency of school operations or to promote innovative educational approaches to student learning or to advance the mission or purpose of the school corporation we were looking for something like this because covet 19 is stretching all of us and with this provision having been approved during the last legislative session we thought that that might
113benefit us so with the new language that you have in front of you it talks about governor holcomb's executive order regarding covet 19 talks about the house enrolled act permitting us to file for such a thing and then the third whereas due to the additional or i guess it's fourth one due to the additional administrative burdens placed on the school due to covet 19 the school desires to submit a waiver application to the state board of education in accordance with ata 1003 by providing the specific goals or outcomes the school intends to achieve by waiving provisions of title 20 and 511 iac and outlining how the specific goals or outcomes are likely to be achieved through the waiver process so this does not your approval this resolution doesn't give us the specifics to do we'll
114work on those and and look at what we can and bring that information back to you but in order to ever ask the state board of education for a waiver of those compliance pieces you have to approve a resolution that's part of the statute so early in the school year we're bringing the this resolution to you so we can have this approved and work with our teachers association or or others to figure out what those appropriate requests could be to the state board of education so this is step one in that necessary process thank you dr roberts that's all right yeah board members do i have a can i hear a motion to approve items five a through i motion two proof thank you this day off twice or a second mr persinger there's a
115second what questions do you have for dr roberts or any of his staff on any of these items yeah minutes of the public meeting on the 10th are not in the board packet i didn't think so that was okay do we have a copy of those [Music] it was five of us talking to ourselves no one was there i can share that much if there was a blank space james that would have been about but yeah i think i think you're right there was i saw that that there was nothing yeah without those are funny we just put those on next we do not have a hard copy to provide do we share it okay right okay thanks okay so we'll just put that on the next meeting to approve thank you james for that
116could i just ask a question about the waiver just in terms of i can only think about 200 limitations that doe puts on us but do we have a sense of what we're striving for flexibility yeah so so looking at various training requirements or drills that we have to do things that take up additional time professional development maybe are required maybe it doesn't need to happen every year even even time pieces so if a instructional day instructional week is expected to be x then then based upon the number of minutes hours we've already accumulated can we get some relief from that so mostly around the use of time um is what we would pursue okay because that came from the superintendents and school board associations right okay yep you're right i believe the the mr
117stenner the some of the suggestions you had i think i i i get that they are they are more restrictive then this really makes this only applicable for this year but i'm more comfortable as a board member oh absolutely administration that leeway but let's say let's do it this year if we want to if dr roberts says hey i think i like that and we can do it again in 2122 then the school board can look at that and review it i appreciate that mr culver so just for everybody saying what mr stinner had indicated that although this legislation was passed last spring and we could do this anyway we're really looking at it based upon the covet 19 circumstances or situation trying to leverage now what's happened in this this legislation and um also
118put it just for this year the uh the original resolution you received was open-ended in terms of time so this this is for this 2020 2021 school year and then dr roberts on item 5h uh the the moa you had a chance at least verbally to review that with uh with ca and they think that they're confident that what we've written down here would be acceptable yes so that was that was a piece that was brought to us based on what cea was seeing and had a conversation last tuesday or wednesday as a part of the stipend conversation overall this type of conversation was a part of that okay good any other questions board members i have a motion and a second then to accept items 5a through i all in favor please indicate by
119saying i and raising your hand aye aye aye all opposed same sign motion carries thank you all items are approved agenda item 6 request for approval of human resources recommendations ms heine thank you mr caldwell i'm requesting approval of the human resource recommendations as presented this evening thank you board members do i have a motion to accept this request from miss heine thank you dr second second dr bills thank you any questions all in favor again indicate by saying aye and raising your hands all right okay i'll pull the same side that motion carries unanimously thank you miss heine members what else do you have for a review or other input this evening mr halfwire anything nothing this evening thank you thank you mr stenner yeah you can't see it anymore but as i came
120into the building this evening there's a gray hazy sky i heard the weatherman say that we don't have any clouds that all of the gray that was in the sky today was attributed to the fires out west wow oh my god and so it just made me think of all the schools and students and teachers that are dealing with wildfires and then along the gulf coast all the schools and the students and teachers that are going to be disrupted because of the rain from the hurricanes so keep them in our thoughts and prayers right good reminder rich thank you dr bills anything else no mr persinger uh just a question has there been any further discussion or consideration of looking at policy 3112 thank you i had written myself a note for that um policy
1213112's mr persinger mr bryant and i had swapped a couple of emails but i've really not moved anything to a position to bring before this board tonight but still pushing to do that so we can have a potential rewrite of that to look at mr monroe will also want to have you take a look at that before before we would look at anything as a board officially but thanks thanks good reminder james dr shedd no i don't think so dr roberts nothing else thanks mr coleman thank you our next board meeting is two weeks uh from tonight here at the same location um we will uh we will convene for business that will be our second one for the month of september and you'll be on the verge of fall break at that point i
122think it will be it'll be on monday heading into fall break yes okay so amazing the semester's moving so if there's no other business this meeting is adjourned