Brown County School Board 10-6-25

001for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Well, to welcome everybody. We got a crowd here tonight. Like to call to order the board of school trustees for Brown County School Corporation. First things first, we have a bud 2026 budget public hearing. Call it to order and then we have a presentation. Yeah, policy analytics was here um at the last board meeting to present um a detailed presentation on the 2026 schools budget. Tonight, I just want to be able to do a really brief recap of that for the board and for the public and then um open it up for um any board or public comments or questions for the budget hearing. Um so this is just a reminder of the timeline. We held the budget presentation

002on September 22nd. Tonight is a public hearing. The school board will adopt the budget on October 20th. Um we submit that to um Gateway, which is DLGF, the very next day. And then we probably won't hear back from them to receive the 1782 notice, which is the actual um adopted budget um between December 31st and January 15th. So that is the timeline. Um we're required by Indiana statute to uh present a capital projects plan. If you remember from what Mr. Gardner had presented um on September 22nd, we really just allocate $2 million towards building equipment, technology equipment, and safety equipment. Our bus replacement plan is as presented. This is um you know buses are very expensive and we can't purchase 12 buses at one time. So, we try to build out a strategic intentional plan

003to replace those um when those buses need replaced. So, this is that strategic planning for that. And this is uh the the resolution for appropriations. So, this is what Brown County School submits to the DGF. Um if you you look at those this is always the we ask for more than what we will actually receive. Um so when you see that adopted tax rate uh total school rate at 71 cents um we haven't had 71 cents total school tax rate in years. Um but we always ask um in those appropriated budgets for more than what we will receive. Our 1782 notice will look much like this, but it will have the exact um numbers and and tax rates for each of those. >> I know two weeks ago you did not yet have the AV

004yet. Do we have it yet? >> Okay. So, nothing's changed though. >> And I'll open it up for the if the board or the public has any comments or questions. No questions. All right. I'd like to get a motion to adjourn the budget public hearing for 2026. >> Second. >> Let's vote. >> Doug, >> yes. >> Carol, yes. Vicky, >> Yes. Yes. >> Motion carry. Close the meeting. brings us to our regular agendum agenda items. Let's call it to order. Is there any modifications to the agenda? >> There are none. >> Okay. Recognition recognition of visitors and comments from the audience. Anybody sign up to talk? That brings us to our presentation. >> Yeah. I'm going to just take one moment to disconnect my computer from this and so um you can connect yours. >>

005All right, sounds good. >> And while they're getting set up, this is um this is the team from Tquette. Um gosh, if you remember um back in the spring when um we put out bid which uh company we were going to go with, TA is the one that won that bid with us. And so we have been working relentlessly together since then um to be able to get to this point tonight. So with that I will turn it over to you. >> Does anybody have a problem if we dim the lights? We get a >> do. Is that good or you want more? >> That's better. Yes. There you go. >> There you go. That's good. >> Thank you. >> All right. Well, first of all, thank you guys for having us. Uh we were

006obviously thrilled to be selected and uh we have four of us up here that are representing different arms of uh Tarquette. Uh so I'm my name is Aaron Boly. Uh I'm with the architectural group and Pier and guys, you want to do a quick introduction? >> Sure. I'm Michael Boker. I'm with Target Sports Design, the civil engineering side of our team companies. >> I'm Bill Taton and I'm with B Sports, the practice service team. >> And I'm Brad Whitaker. I'm with Target Sports. I'm the East region operations officer. >> All right. Thank you guys. So, our agenda tonight, we want to we want to give you guys a little bit more information about us as a group. Uh, and then we're going to kind of talk through the big priorities. is obviously one of the

007tricky parts is being right next to Greece Creek and the flood information. We're going to share all that we found in that process with you guys. Then we're going to look at the new home of the Eagles and get to some of the fun pictures at the end. All right, so the process we're going to talk about what the tarquet package is. So obviously we all sell different companies here. We're going to talk about the delivery methodology that comes with that or team and then the process specifically we took for this level of design. Uh so the tarquet total package the idea here is that we're bringing together design construction and manufacturing under one roof. So you guys get uh the assets of having a person from each part of these arms of construction as

008part of this team. And so in the room today we have design which is us two here. Civil and architectural design. Uh target sports construction. Brad over there. He's going to be the one building it. And then bin and field turf are the products we're representing on it. Uh and Bill is representing B. Uh those are going to be our track and turf manufacturers. So part of what we're trying to achieve by bringing everyone under one roof is uh a new delivery method. So in the traditional design bid, build delivery method. Basically you guys as a school would come and get us as an architect. Uh and then we would do all the designs we come up with a project that everyone loves and then what we ran into our group is that a lot

009of the times when we sent that contractors got it bid out they've come in 25% over budget and now all of a sudden the project we love is becoming something different. So the way that we aim to fix that is by going design build So you guys as a school would have representatives from design and construction in here today. And the problem with that is there's a degree of separation between the owner and the designers uh from the subcontractor, suppliers and things like that. So it's just it's adding a middleman. You don't have the open conversation with what we're doing. This holistic project delivery design uh construction manufacturing all under one roof. And really big benefit here is that you guys as an owner can reach out to any of us to speak directly about

010track surfacing with Bill, how your project's getting built with Brad or how your project's being drawn with uh me and then that area in the middle there where our interests overlap, that's really where the uh effectiveness of this model comes out because design, construction, and manufacturing all have that interest in the middle. So that overlaps where we're saving money and time. And then we've introduced ourselves already, but this will be a take home for you guys if you start seeing names in the future. This is your this is your cheat sheet to who we're with and uh what we're doing. All right. And then lastly, the process that we've taken on this project, uh this is our five-step process in here. We uh we do this for preliminary design. So the first thing we do

011is get in a group with the administration of school. This where we're setting top priorities. It's basically an interview process of okay, what are your top three priorities? What are your dreams? This is where we're talking big picture. Uh and that's what we start to gather initially. And then step two, data gathering user meetings. This is where we're talking to your coaches. We're talking to the individuals that are feet on the ground every single day. Uh we just want to understand the project before we start drawing and coming up with a design that might not fit you guys as a district. Uh during that time, we're also gathering plans and information about your school so that we can draw things accurately. Program verification. This is where I bore people or terrify people with a bunch

012of spreadsheets. Uh this is where we're giving program allocation. How many square feet do you need for your concession stand? How many fixtures do you need in your restrooms? And how much do we expect that to cost per unit or per square foot. Uh and so before we even draw anything, we're already thinking about your budget. And then step four and five, that's what people typically think of uh designers, architects is doing. That's when we actually start drawing something. We'll look at design options and then come up with your final craft. Um so I breezed through that, but that was the delivery method that we followed on this project. Uh and a little bit about our team. All right, I'm gonna go kind of quickly. If you guys want to interrupt me in these like

013transition slides, please feel free. Uh or we can save questions for you. Either fine. So, floods, we're going to talk about what is a flood wave versus what is a flood plane. Actually, Michael's going to talk about that because he knows a lot more about it than I do. Uh we're going to talk about the FEMA 100year flood which is one of the standards for basically getting insurance versus USGS which is collecting the actual like flood data of this area and then we'll talk about what we've learned from that flood data. Uh so Michael before I pass out you want to talk about a 100redyear versus floodway here. >> Sure. So FEMA for regulatory purposes basically breaks the flood plane 100year flood plane into two areas. Um first area is the floodway and that's the

014area if you think of it that's the channel that is needed in the areas adjacent to the channel to effectively convey the peak runoff rate through that stream or river. The flood plane fringe would be the areas outside of that floodway to the limits of the flood plane. That's primarily additional storage for flood waters but not associated with the convey itself. >> All right. And then in um in the architect version of that when I translate this this basically is saying okay just don't don't touch the floodway with new construction. It's going to get us into a lot of trouble uh in terms of permitting, but more importantly, it's going to pose a risk to life and property. Uh and basically, the state of Indiana is saying, "Hey, this is almost impossible for us to

015allow you to do this." Uh and so we're just going to say it's impossible. We're not touching the floor. Uh so what that meant for this project specifically is that uh when we first looked at the project, we're like, "All right, here's the field. It's great. We can keep the field. We can keep the bleacher." Uh but the field is overlapping that floodway significantly. So we weren't going to be able to build within that floodway without incurring a lot of permitting challenges uh and basically putting the project at risk for where it's located on the site. And so what this starts to look like uh in 3D is the dash blue line and the darker blue area. That's your flood wave. We don't want to touch that with our new design. And what we're showing

016right now is the 100year flood. Uh and we're going to start saying a lot of elevations here, guys. Uh so when I say 604, that is the 100year flood. That's where FEMA that's the elevation FEMA says is going to flood to is 604. And what a 100-year flood means is that there's a 1% chance annually of that happening. And it's basically a way for uh flood insurance companies to set their standards. So, uh what are we looking at here and what other what other data is there to go off of on this site? So, when we look at 604, basically your current field is at 598. So that's the equivalence of racing to field six feet. So if I were to stand up just pick up a football field to, you know, per my driver's

017license the top of my head for reality like an inch over from my head. Uh uh and that's that's a lot. So there's actually a stream gauge on your bridge over by uh CVS and that little thing that's the picture in the top right. If you go to that bridge, you'll see something that looks kind of like that. That thing's been tracking how high floods have been going. the 1960s here. Uh so I actually checked that when I was uh driving around today. I was like, "That thing's there, right?" Yep, it's there. Uh so basically this graph that we have here, it's it's saying a lot of things. It's saying how high uh your highest flood ever uh at the stream gauge is, which then we're translating to what is your highest flood ever on

018your site. So the highest flood ever recorded was in July 2015 and that was at 598 and a quarter. So in the following images that looks roughly like what we're seeing here. So basically the peak of the field is just barely poking out of the flood. The track is fully submerged. Uh and basically what we're looking at is 598. That's your existing field. We can't stay at that elevation or we risk flooding. to risk your new product. Uh 602 and a half, which is where we're proposing the new field be, which isn't quite to 604, but is well out of this. At 602 and a half, that's roughly at the top of your fence. And actually, our surveyors went out and marked on an electrical box out there what 602 and a half is. And

019if you go stand out there and imagine water up that level, I it's it was helpful for me. We looked at it this afternoon. >> Um, >> and that's the top of the gate on the visitor side, correct? Am I seeing that correctly? >> This is this is home over here. So, top of the fence there. >> Okay. Got it. Yeah. >> Uh, and then on the right, uh, I really like this image because this helps us talk about what happens to a field if it floats. Because obviously we're saying we're going to put your field at 602 and a half and not at 604, which is the FEMA standard. Basically, what happens to a turf field when it floods is you're not at risk of things floating away. Sand's not going anywhere. Rubber's not

020going anywhere. Uh, and the risk to the field is what is settling into that field. Uh, and really, as long as it's not highly contaminated based on what you guys have here, it's a bunch of soil. Uh, and what happens even when a field floods because there's fields in other flood zones all over the place, uh, what happens is that sediment gets into your field and it either naturally filters through the system, rain will get rid of it or if it's really bad, then there's a maintenance package that comes along and takes care of it. And basically what we're looking at here is how high can do we need to get your field in order for us to warranty it for eight years. and we've done that. So, it's not about what does the flood

021insurance company say. It's more so about we're basically your insurance company on that field at that point. So, now we get back to our old look here. So, this is your new facility um at the showing the FEMA flood plan here. So, this is the 604. We're below that level. Uh and the reason we're not getting to that level, that's the reason we wanted to show this cost and field elevation uh to go from 602 to 604 is it's not quite doubling, but for the sake of easy math is doubling the amount of soil we need. We're getting wider away from the field. It's just adding a lot of money in there. Uh so basically we're adding somewhere between 350,000 $420,000 to raise it that extra and we'll warranty it below that. So we don't

022need to do that. So now let's look at the USGS data. So this is that showing that highest elevation flood to date uh that's been tracked since the 60s from that um station on the bridge and that's your existing field under that. And then here's your new field at 602 and so we're elevated well above that historical flood the flood of record and that is showing us all we need to know to say hey warranty on this field good to go. Uh, and also your concession stand is a different story, but it's so much smaller that in the field that we haven't focused on it. A concession stand will be elevated above that being a flood plane. Um, we just don't want to deal with any of that. That's much. >> All right. So, that

023was that was quick. >> That was quick. Is anything that I need to review on >> related to the concession? Is that just that? >> There's also restrooms. >> Okay. When I throw out this point that appropriately accessible, not just for the handicap, for the regular seniors that show up for these games and everything. We don't want toilets and we don't want toilet paper rolls where you have to bend over in order to go underneath and go out because people get into medical issues and they off and themselves and my daytime job on a physical. >> Oh, got you. There you go. >> Very good. >> Yeah. So, it's just one of those, you know, if we're going to do that, we need to have appropriate size and female so that ADA compliance is super

024important in our group. Um, and we've actually been going by 20 to 24 standard um codewise, which means wider circles wheelchair turnounds and it's a slightly higher standard than we see in 21 which is the basis of the United >> I have a question about the sediment that you were talking about that gets left behind when that floods >> yes >> I know that up greasy creek quite often when it's tested the ecoli level is like disgustingly high >> how does that affect like the field the turf And I know that you said that with the projected plan it's going to be under that, but when that stuff is left behind, like >> so that's something that's small enough that it will it'll filter out with the rest of the soil. What we really look

025for is if there's larger contaminants, um I I don't want to get gross. So we don't want something larger to settle >> in terms of like stream bacteria and stuff that will filter out from that natural process. What's that? It's a vertex. >> I had a question. Um, so why did do you know why we built the field where we did initially? Were we allowed to build it in that flood? Why? I don't want to be difficult, but I'm just like, how did we end up with that in in that place? Do you know? >> Well, actually, it's it's I'm I'm speculating. I don't know historically why, but what what we've seen in the past is flood planes are flat. Um that's that's a natural state for flood planes and that's a natural state for

026football fields. So a lot of the times when we're seeing this, athletic facilities are built in flood planes primarily because that's where the flat ground is. Um which is very helpful. >> Yes. >> So you said it takes 350 to $420,000 to raise that. Do you know how many yards of dirt you're have to bring in? Actually get us to 602. >> It's an additional 14,000 cubic yards. Uh goes from 24,000 cubic yards in our initial estimates to 38,000 cubic yards when we raise it that extra. >> My next question would be so you go dropping that kind of dirt in there. How does that affect the flow? I'm a farmer. build levies and stuff and >> how does that affect the flow of greasy creek and past the football field? >> So when you're

027putting a lot in there, it's going to disperse the water different ways. >> Is there any how's that work? >> So that's actually a big reason why the floodways are No, you can't touch the flood. So that's a big reason we're moving out of the floodway. We actually met with uh the AHJ here in town, the county, and DNR before we came here today. Um, and what they were describing to us is basically that floodway is already oversized in Indiana. So if we don't touch that floodway, then we're actually not causing it harm by filling within the flood plane. >> So we might want to have any fit on our native. >> Yeah. That's all factored into the size of uh of that floodway, which means that your floodways are really large. Um, but that's

028to protect >> anyone filling. We'll actually be removing an obstruction from channel. >> All right. Anything else on floods before we look at the pretty pictures? >> All right. And if we'll we'll do questions again at the end. So if anything pops up, we'll do a whole question answer. All right. So home of the Eagles. Uh first of all, we want to show you the athletic complex. We want to give you a beautiful athletic complex and we want to improve the quality of life of the fans. All right. So, uh we uh hired we hired someone down the road from Columbus to come take some drone shots for us. So, existing site today. Uh this is the look uh we have of your existing field. And then here you see the new facilities. Uh you

029see the top part, the top right part kind of shift over. That's us getting out of that floodway. Uh, and then obviously we have new bleacher, new concession. Uh, let's see. Is this my laser? Yeah. New concession here. Uh, which is much closer to the fan section. And then, uh, what what's happened here is because we've shifted over, we ended up in the side of the hill a little bit. So, we have a retaining area over in this corner. And that's something that we're going to show later is a really cool asset for the project. Yes, ma'am. >> Those both of those stands will be handicap accessible. >> Of course he platforms. >> Oh yes. >> Yeah, they won't let us. >> Yeah, we're we're behold we're beholden to that and >> we'll always meet.

030Uh and also to that point, the sidewalks and stuff, you'll notice a lack of like uh handrailings and things like that. Uh we've set everything to a low enough slope that we're trying to avoid handrails and stuff. So you still have that upward and downward movement of people, but with a minimalizing of rail. So that's a 1 to 20 slope versus a 1 to 12 slope. All right. So now we get into the before and after of the site plan here. So on the right you see that uh you see the existing floodway here. This is the thing we're trying to avoid. I mean so much of this project has been this floodway. Uh I've I've learned a lot about floodway flood play a whole lot uh throughout this process. So here is an overlay

031of where the field shift into. So you see that top part shift more dramatically uh into the hillside here. And then some of the things that we're looking at are how far is it to the restrooms for your fans. Uh right now from your home stand you're over 580 ft and from the guest stands you're almost a quarter of a mile to the restrooms from the guest stands. Um current code the standard is 500 ft. You need to get all people in attendance to within 500 ft of their stand from the restroom. Uh so that was part of our goal here. Sometimes we can sometimes we can work around visitor side, but uh we still want to hit that 500 ft standard. Uh so on the right you see a drastic reduction in the path

032of travel to the nearest restroom. Um so that was a really good that was a really good feature of twisting this field and bringing this concession and restroom area. One other thing that we're looking at is proximity to the existing locker room. So right now the locker rooms uh 300 feet away. And while that's only going down to 200 feet, that's still a one-third reduction in the distance, making your locker rooms that were renovated recently more usable. All right. And then zooming in on the field itself. Um obviously it always looks like a football field when you put in zones in it, put a logo on it. This field is designed for more. So we're also planning for soccer being played here. We want to give all sports equal opportunity to utilize this facility. That's

033part of the reason we make it artificial turf is so that it's season it can last all year round and you're not going to tear up the field by constant activity of PE classes, soccer, football, all of that that can happen on this field and continue utilizing it without damaging the grass. So, it helps maintenance. Uh we're keeping your maintenance shed three, I'm calling it Eagle's Bluff. Uh that's we'll we'll see that image later, but that's that retaining wall we're creating and we want to use that as a feature for fans to get better looking at the game. Four is our new grand stand. Five is your concession stand here. Six, we're reusing your guest bleacher. We just changing where it's located. So in the effort to be cost effective here, that guest bleacher is

034in good condition. It's decently new. So we just want to give that a new pad and move it on site to save the project. And then number seven, we're keeping the existing throws. Uh again, saving money and leaving resources where we can. All right. So now we're getting a look from the track side. Uh so you kind of get the ground level experience of the new grand stand and then the concession stand in the background. So we really want to utilize that concession stand as an anchor piece. Uh your finish line would be right down here. And what we want to do is have as many people congregating around that finish line area as we can. Uh so we're giving a big focal branding piece to the concession area and then a large concourse uh

035where people can watch people come down to the trash. And then the grand stand itself uh we're talking to multiple different companies, but we're looking at a product from uh we're looking a a lot of different products, but we're looking at a steel raker system at the moment. Uh, with a press box, it's made to host the same number of people as your current grand stand. Um, when you start looking at the site plan a little closer, it's going to look shorter. We're 15 rows. Your current one's 10 row. So, that's why it's looking shorter. It's uh shorter and deeper. Uh, press box is about the same size with an eagle's nest on top to put a camera. There won't be grass underneath the either. It shows grass, but we're not going to mow. >>

036Perfect. >> All right. Uh, so the track itself, um, what are what are we looking at here? So, the type of track we're looking at is kind of new in the world of construction. Um, it's going to be a post-tension track. And basically, the benefit you get off of this is a 50-year warranty. A typical asphalt track is a one-year warranty. And this post tension one is something that lasts for a very long time. Um, Brad, do you have anything to add? You're the guy who builds them. >> You know, if you've not heard about postage, a lot of it is in parking garages and highrises. We use it on great for tennis courts, pickle ball courts and tracks because we all know asphalt is not a permanent solution. I mean you can tell by

037your tennis courts out there your parking lot. It looks good for a while then eventually cracks open up, grass grows through it. Okay, it becomes a maintenance headache constantly. So we developed the post tension concrete for tracks. Basically what we do is we lay out your track and we run these cables through the track and once we put concrete on it, you take a hydraulic ram and you basically keep that concrete in compression. Okay? You keep it tight so there's no opportunity for cracks to come through. Okay? So that's why we're able to offer a 50-year warranty on that track. You're not going to come close to a 50-year warranty on an asphalt track. I mean, I don't know if you guys are, but usually tracks are a routine maintenance that you have to include

038in your budget year after year. You do a post tension track, you won't have to worry about it for a long time. And that's a third party warranty. That's not a pinky swear by somebody saying they'll come back and do it in the future. That's a third party insurance on that track because you're putting a pretty expensive product on top of your truck. So, you might as well put it on a solid foundation, which is the most You know, you spend a lot of money on a track surface. It's like a a crack in your drywall. You know, asphalt is. You can patch it all you want, but the crack always comes back through. In this case, we do a 50-year course tension. Bill puts a surface on it and you don't have to worry

039about cracks coming through. >> And and to that point of the maintenance and the quality of the surface that's going to be on there, build, could you speak a little bit about the 10,00? >> Sure. So the surface I'm putting on top of there is a full depth full pore polyurethane product. It's 10 mm in thickness and we're doing dark gray with mid-grade exchange zones or mid-grade track with the dark gray exchange zones. Which one? >> We'll look we'll decide >> I don't know >> to determine. Okay. So this product is is probably the workhorse of our company. At about 85% of the collegiate institutions across the country, they have this particular product in your neighborhood here. Handover college has that product. Indiana State has that product. Purdue has it. Indiana Westland. We're speaking with

040Marian University on Wednesday. You can go down to Rising Sun High School. But when you get into the northeast corner, we have six post tension concrete running tracks up there with this exact surface on top of it. It's a 10year warranty. Your first maintenance cycle is probably in the neighborhood of 18 to 20 years and then you can come back in, resurface right over the top of it, and keep right on going. It's an impermeable product, so all of the rain that falls on it sheds to the turf field on the inside. If you have a 100redyear flood, it won't delaminate because the water can't penetrate through. But we can come back in and clean the track easily with the cleaning machines that we have and the equipment that we have and it'll be like

041brand new. Comes restriped. It's a bumperto-bumper 10-year warranty. And we make all the product and our crews install all of our own product. So when we're installing the product and the coaches have questions or the staff have questions, it's easy for them to come out and talk to the sup to the site superintendent and figure out what's going on. You get a striking diagram up front so we mark it to the events that you want on your running track and we turn it loose after that. So >> thank you. Sure. >> This is why I love having the experts on the room. I don't I don't have to know it all. I can just talk to the guys who do. >> All right. Well, now now we can talk a little bit about what uh

042I I'm know the most about uh which is going to be the architecture. So something we're doing I'm highlighting some requirements from the developer commission right now. Um basically what we're saying is we're doing the homework. We're talking to the AHJ and we want to make sure that we're making something that's going to fit ground. So, I have a lot of stuff highlighted here. These are from my personal notes. Uh, basically what this is saying is make something that fits with the, you know, with the town, something that feels right material wise, what's around you, and what's utilized in the rest of the city. So, we always start this by kind of digging into all right, what what is what's around us here? And so, things that we're seeing is a lot of standing seam

043roofing. That's very common in the area. The stone is common in the area and then uh lab sighting more than batten that type of wood uh finish on the side. Very common in the area. So what's common at the school? Well, we're seeing a lot of this more uh flat modern kind of looking metal uh structure, express structure. We're also seeing a lot of brick. Uh and basically this is helping us set what is our color palette? What's our material palette? Uh dark grays, stones, masonry. Did you know that building that you are on is pretty viable? >> This one? >> Oh, yeah. >> I don't like it. >> Huh? >> You tricked me. >> That's been around for a half century. >> Oh, wow. >> That's very cool. Hey, it fooled me. But these

044are kind of the features that we're going to look at. And today we're not full like we still have to finish documentation. We're going to give the school like all the breakouts of material options and that. So, this is a moment in time. So, this is your current concession stand we're looking at. Uh, again, trying to pull materiality and color palette from those buildings around us. Uh, we're showing the masonry. We're showing either the board and batten lap siding finish. Uh and then the standing seam roofing with u either a wood sophet or it'll be or it can be a board and batten to match that sidewalk. Uh in terms of what's inside the concession stand, we did a big study on how many restrooms that we can have uh how many are required by

045code and what can we get away with because uh the IBC is actually pretty insane about what it requires restroom wise. So what we're doing is we're accounting for your existing restroom fixtures in the school to reduce the mean to reduce the requirements of this building. These are still convenience restrooms much much closer to the stands, but if it's halftime and the game's crowded, you still have access to those old restrooms. Um what we're doing here is we're adding three men's stalls, five women's stalls, and then one family rest which new updates code. You have to supply a family restroom. We also want to make sure that people have somewhere to go change their clothes. So that's that's the general gist of what's included. The concessions, our assumptions right now are we're not cooking within

046it. We're not going to have a hood. That's going to add a lot of cost. It's going to add a lot of maintenance. Uh we're basically looking at prepackaged things that you can sell out of the concession stand. So we're talking popcorn, chips, sodas, that sort of thing. And then if you guys have drills then that can supplement out. And then when we start breaking these things apart, where did we end up? So basically we have the dollar budgets here. These are really high level. Um but roughly you're looking at about $3 million for your track and field. Uh for the concession we're looking at about half a million. for the grand stand and press box which includes your visiting grandstand at about 3/4 of a million. Uh and then these site improvements and grading

047this is really where uh the flooding came in that's left in the field came in that is included in that number as well as AV upgrades um sidewalks fence all that sort of stuff is included there. So that's kind of the everything else. Uh, and where we've ended up is right at 5.9 million. Uh, this is actually, if you add all these numbers on the screen up, it actually comes out to 5.9 million and $60. But, uh, I'll I'll throw in the $60 if I have to. So, uh, don't don't freak out when that adds up. $60. All right. And then what we want to emphasize here is again this is a multi-purpose venue. This isn't just for football. Um we're going to have the field striped for soccer as well. Uh again that soccer

048field we were showing those dimensions earlier. Uh we're at 62 yards wide by 110 yards long. Uh and that's maintaining a 10ft runoff on the sidelines. So is that the way I understand it soccer fields have multiple dimensions where does that fit in with that the multiple is it high side low side where we at that >> so the recommended from uh NFHS or soccer for high school is 65 yards wide um the length is recommended is 110 so we've matched the length the 65 yards wide the minimum that you can have at high school is 55 yards uh so we're much closer to the recommended than the minimum. And the widest they'll allow is 80 yards wide, but 80 yards wide is like Wembley Stadium like that's what that's what Real Madrid's playing on.

049That's what that's what the big European teams are playing on. Uh it's not really appropriate for high school level. >> Unless you got some really >> So most I Indiana schools they're playing on what? >> It just depends. They're all different. Um, but we're right in the middle of where we need to be >> on this one here. >> Yeah. >> What were the soccer coaches thoughts and feelings on turf? I know they're so used to their current field. >> I think just like anything, it's would be a change, but it' be something that we could adapt to. Our current soccer field needs work, right? So, this is going to be a much better playing surface um for them. This would allow us to host sectional events we can't host at our current facility because

050we don't have lights. >> Do the kids play on other turf soccer fields right now? >> They do. They do. Our boys are playing tonight on a turf field and we purposefully scheduled them a game last week at Bloomington North so that they could play on the turf to get ready for their game tonight. So, you know, most of the time the sectional is played on a turf field because it's it's the nicest playing surface you're going to get. >> You can play on it if it rains. >> I know this would be like a logistical thing, but >> practice schedule, how how that >> Yeah, >> because both all teams are going to be practicing at the same time. >> Yeah, we uh we just started having those conversations. Um, >> you know, everybody's

051going to want to be on the turf. >> Obviously, games will take precedent over practices and then we'll just have to get strategic with equal practice opportunities. >> So then the next bond project is turfing and practice. >> Well, I don't know about that spitting that out. >> Sounds great. >> Who's the turf guy? >> Which one's the turf guy? >> He's JC's. >> Okay. So I heard you say what's the I know when I played here if it rained we couldn't play football. I mean if it got unless it was during the game and so what is like let's say we get a 2 in rain at 2:30 in the afternoon are we still going to be able to play on it? >> Absolutely. >> Yeah. Oh yeah. >> So a lot of these

052turf I know enough about turf to be dangerous. Okay. But most of these turf fields can handle up to 8 in of power with drainage. So underneath the turf, the the drains are flat panel drains and they run in the herring bone pattern. And then depending upon the turf quality, which product they're picking, they either have a hole punched in the turf in the carpet throughout or the entire carpet mat is the drain. That's why the sediment drains out of the field with rain, but that herring bone pattern is critical to the success of the field. So, not only are you concerned about the rain falling on the turf, you also have all the water from the track running into the turf as well because we're not doing drainage around the inside of the running

053track to collect that water. as well as drains rain from the grand stands that falls down onto the running track as well. So, I've seen uh field turf fields where they've had 6 to 8 in of rain and they'll play the game that night. And if your field is draining properly and groomed properly and field turf will teach your staff how to groom the field and how to maintain your field. When it's maintained properly, a 2 in rainfall that stops at 4:00 in the afternoon, you're playing a game at 6:00 at night and you're ready to go. >> Keep talking drains. Where we drain this toreek? >> It will drain to the creek as it does the same. I I have a question. The current current north end of the stand has handicap accessible because

054a lot of people park that shed handicap people because that's the shortest distance be I've seen your design. I'm just kind of concerned that they a lot of across the street and stuff. So, it's accessibility that students can get out there and you I know that just looks like a regular picture, but I ain't seen my hand. I just want to remind you >> uh about that final design. >> Our our ramp in this layout is on the other side and it's going backwards this direction uh because the sidewalk's higher over there, right? >> Um so, it's just making shorter. >> And is there a sidewalk behind the stand? >> Yes. It goes around back. >> I saw the correct. >> Okay. So, I'm just addressing this concern. >> So, we're raising it four feet.

055Four and a half. >> Four and a half feet. I know you've done that there, but I don't see it. Like, how what what does this really look like compared to where it is? >> They moved it. Throw it up for me. >> I know. But >> from from the field, nothing, right? Um if if we had given you a look, if we had given you a look like straight down the side, >> um basically on the side of your field, let me I'm going to click back a few times. I was warning people before I start making the screen flash. Uh but basically if we were at ground level here um >> can I get one about the cost on it? You can kind of see that ground falling right there. Right. >> Okay.

056>> Along that and this is a retaining wall to keep us out of that floodway on this side just for reference. >> Okay. >> So our grade is falling down towards the back of that retaining wall. Basically we set that at a 3 one slope or a 4 to one slope depending how much space we have. And the reason we use those standards is to keep it mowable, keep it maintainable. Basically, there's just going to be a hill going up to this sidewalk here. >> Okay? >> And then, uh, once you're at the level of that sidewalk, it'll find, >> but that's an area where we don't really walk. So, it doesn't >> think about the walk that's behind the current stadium. Now, >> that's at about elevation 604. So, before where that field sat

057down another six feet below that, now we'll be within 18 inches of that wall. We've lifted it up so it's much more accessible from the back of the field. Now you're almost up to that level. >> Oh, you mean you're up to where the the sidewalk when you come around from over the bathroom so it won't go straight down. It'll correct. >> Okay. >> Did you get to the bluffs yet? >> Not yet. >> Okay. I was going to say I think there more that may help >> provide a visual. >> All right. Um yeah, we're almost there. Like four more slides, guys. I I love our pictures. Uh again emphasizing this is a multi-use venue. Um we're we're thinking of we're not only thinking about athletics, we're thinking about your marching band. How can

058we serve the music department as well? Uh and Emily, look what these guys did with AI. They they got they got our band in there. >> Yeah. >> Do the people come with it? I love it. >> Who want a band that big? I do love how we all have different interests though. like you know Doug's a farmer and and Carol's a physical therapist. Um I'm a band parent. So um all right. >> I'm specifically a percussion parent and my my husband said I was to ask this question which is when we've got to bring in the xylophones and the drums. >> Will it then be flat and easy to bring them in? Because again the the slope right now is just a killer. >> There there's a slight there's a slight slope down the

059field where they would be accessing and that's where the team would be accessing too. So, actually we we'll get a good look at that in just a moment, but it's it's one ramp that's much much shorter than your existing. Um, so is it perfectly flat? No. But is it significantly easier? Yes. >> Because the stuff a lot of the stuff comes from that shed. >> Yeah. >> Well, that shed's actually up a little higher. That shed's like right at the elevation of the field, which actually worked out great for us because I was I was worried about how are we going to navigate it because it feels pretty close to it. Um that shed's almost right at the level we're going to. >> Are the entrances still going to be the same then on either

060end of the home stands essentially? >> Yes, essentially. Yes. >> All right. And now where we dug into the side of the hill. So this is this is the Eagle Bluff part. Um, >> we wanted to take what is everyone hears retaining, they're like, "Oh, no, I got expensive." Uh, but what we wanted to do was utilize the fact that we have to do retaining and give it back to your fans and your community as something special. Um, when we're when we're doing college athletics all the time, it is, hey, what are the different experiences for people, right? Um all stadiums are moving towards hey let's have multiple experiences throughout here and we want to utilize u the retaining area in order to give fans somewhere to sit. Uh so we can set you guys

061can set up picnic tables up there and that can be your VIP section or it can be an alternate experience for everyone going to a game. Um, and basically all that means is, hey, we got to build a sidewalk over it and we have to build a fence, but otherwise all this is going to be there anymore. >> The biggest thing is we're getting the dirt. >> That's what I was going to say. How much How many yards did you get out of hill? >> Yeah. Yeah. Yeah. We're getting some of our dirt back. >> How does it affect the sledding hill? >> Yeah, this is the sledding hill. >> The top of it'll still be there, right? >> They got they got to go that way now. Okay, >> we'll we'll reroute them. >>

062Minor details. >> Aaron, could you mention >> the start finish line? >> Oh, yes. Yes. So, uh we talked a little bit about the finish line experience over by concession stands. Uh obviously, this is where you're starting your 100 meter dash. This is where you're starting a lot of your events is this site. So, this is kind of that starting line club and the concession area is that finish line club. We always really want to activate those two areas when we're talking about a track facility. Um, yes. >> So, there was I know has distributed that the town has redone pipes and stuff in that area and everything else. I assume you have that information. >> We uh we just got survey. So we we have the survey information and we have budget allowed for

063moving utilities and things. So >> since you're on track is the track since you're on track. >> Um the uh are we the right size there too? I don't >> Yes. >> Compared to other >> It's a regulation track what they call an quadrant track. >> In other words, your straightaways are 100 meters and it's 100 meters around radius. >> You'll have two start lines down here on this end. You have a 100 meter start line. Then you have 110 me start line for for the boys. Then on the other end, you'll have a common finish. Then you'll have waterfall starts for the 400 and the 200 will be on the other side starting on the visitor side and finishing at the home on the home side is the commonation. >> Are we regulation right

064now? >> Yes. And the the other thing to note here is that we've taken enough care to give you plenty of room from the outside of lane eight to the fence >> so that if somebody should ball. They're not crashing into the fence wall. And that's done on purpose. And I think that we use a meter. >> Yeah, it's a full It's a full one meter distance, which is what the NCAA, the World Athletics requires. And most of the high schools in the state of Indiana right now today don't have a one meter safety barrier. >> So, it's essentially a nine track, but the ninth is for that safety. I know the high jump and the long jump are in this area. Have they been moved somewhere else? >> They are within the Dzone. So

065the uh area behind the end zones. So long jump is on the side of the field we're on right now. >> And then high jump and pole bolt is on the opposite side from us over by concession. So you see the pole pad just right there. >> We floated one of those. >> Really? >> Where? Okay. >> All right. Trying to fix this year. >> I'm just saying. I mean, that's what happened this year. >> All right. Well, uh, this is that's that's our presentation for you guys. Go Eagles. Uh, this is our this is our little area where they bring their xylophones down that I mentioned earlier. >> Um, and from the beginning of this project, we are uh determined to get you guys in place. Is that that picture there is that an

066act I mean actual level? Is that a correct level there? I mean they're going to be walking straight off the out of the locker rooms into the >> Yep. That's correct. So there is there is a a foot and a half. There's a slight ramp going from here to here. >> Not quite six feet. >> So that that's actually what that experience will be. >> What's going to happen with the other water barrier there around the auxiliary gen? >> Stays there. We're reutilizing that. We're not really touching it. The concession stand is built off of that. >> Um, so there will be some changes on that corner where the concession stand touches it. >> I'm going to go back to a question that Carol asked is down where you have your Eagle Bluff. All of

067that parking down there is knocked out. Correct. >> There's nothing other than right in front of the the barn, right? >> A lot of that parking has been eaten up by the field, >> but there would be nothing. This is the question from putting parking on the roadside of that farm potentially. >> We we can look at it. We don't have it accommodated, but >> it's much more accessible now from this park than it was before. >> Okay. >> I'm just thinking >> Yeah. >> All right. With that, um, any questions for us? That's this is our last slide. So question >> um >> what would be the proposed timeline? >> The uh the proposed timeline is we really want to uh get this thing permitted. Basically our drawings more or le this is going

068to be loose uh but our drawings more or less done by the end of the year. Uh permitting timeline we're allowing quite a while for permitting. So, we want to draw quickly um because we just want to make sure that we're accommodating the flood uh permitting timeline. And then our ideal is that we're starting to put this thing in the ground um in April or May. >> Would it be complete before the football season? >> That's the goal is to be done by the football season. >> Can I say Brad, I don't know, you you can tell me if I'm wrong. I I will say that a lot of the times when we say that that's focused on your athletic facilities. If concession stand lags a little bit, >> that's something that we see. We

069just want to make sure it's playable. >> It'd be nice to have a couple away games at the first. A little bit of leeway, you know. >> Good. So, obviously as the track coach, starting middle of May would be after the talent relays, which is our biggest event. Yes, that's what we want to do is be after that. >> Okay. And um do you the process you chair the track at first? What will the track still be usable during some of that or will it be? >> It'll be done day one that we start construction. >> It's usually >> especially because we're moving the location into some part of the very Turf, who's the guy on it? >> JC. JC couldn't make it uh today. >> You tell Jason I'm not very happy with um

070maintenance wise on it. You know, I've done some investigating myself, the pellets, all that stuff. we worry I mean what what what are we looking at here as far as maintenance goes every year? >> It's it's a groomer. Um basically it's it it's basically a lawn mower for your turf. Uh that's how I think about it anyway. Just for simplicity sake. Uh you're going to have to groom less than a mile. >> Does that come with turf? Yes. The pro >> piece of equipment comes with it as well as extra pellets. >> Okay. So every year you have to put pellets on it. Correct. Uh, you know, you're going to lose some just like you would anywhere else that you'll need to supplement. >> When you lose them, how do you lose them? >> They

071might break out of the >> in your living room, in the bedroom. >> Yes. Just the normal usage will displace some of the some of the SPR pellets that are on top. And then what happens is one of the important pieces of equipment that they give you is a sweeper. So, it's important to sweep your field at a regular interval and then they have a groomer that goes along with that and that actually can groom the field and reshuffle the the infill and get it back into position. >> Yeah. Comes with the package. >> Yeah. And the field truck >> and the field people will actually come down and and train your staff how to do that. They can do it with with a gator. It's easy to do. They just get in and clean

072the field and then they're out. >> There's no disinfectant of the of the turf product. The sun does all of that for you. >> I'm sorry. Mercer. They don't spray. They don't typically recommend spraying for anything. Sunshine is is really the best disinfectant we got. It'll kill everything. And the same is true on the running track. Actually um the running track is is such that it's inert so it doesn't react with anything. The feel of the foot for the athletes is the same at 0 degrees. It is about 110 degrees. Right? So the athletes running on it in the spring of the year when their surface is like concrete right now. It won't be like that in the spring of the year next year the year after when they're running on the track and field

073program. And the same is true there. We can come in and clean that track for you if that's what you would like for us to do. But for the most part, Ray takes care of it. You can power wash the track if you want to. You use a wide tip spray in about 1,800 PSI and clean different areas if that's what you need to do. in the repairs to a running track that is a full pore is relatively easy to do because all they do is grind that material down and then reour it and rebroadcast rubber embed the rubber. >> So two questions one on that cleaning aspect is there a limit to the number of times you'll come out and clean it >> because for us it's not >> hopefully when this project this

074will be eliminated but it's not >> if it's when water will be on there. >> Well, typically the cleaning takes place when the track is just is dirty and the lines are yellow and you can't see them anymore. That's usually when the cleaning takes place and all you have to do is contact either myself or Bill Moffet. We can come down and take a walk on the running track. I mean, we're available during the entire warranty period to come and help you. The warranty process for both field and for binding is very straightforward. You simply representative. We come down, make decisions with you, and then fix the problem. We we don't we don't shy away from having warranty problems. That's part of the nature of the game. So, in cleaning the track, generally speaking, owners

075will clean their tracks about every 8 to 10 years, maybe. For the most part, it's the rain that washes away. And the beauty of the color scheme that you're picking is that it doesn't pick up a lot of dirt and it doesn't do a lot of fading, right? So, it's a pretty solid color the entire life of the running truck. >> I showed a I showed a blue track and they're like, "Color's going to fade. It's not going to look that good." And I was like, "All right, >> well, the difference between just so just for for your knowledge, the difference between the blue track and what you're seeing right here, it's about $120,000." And that just didn't fit in the budget. So, we had to come up with an alternative that everyone everyone kind

076of took shine to, and that was was the dark gray and light gray. And if you want to see a 10-year-old project that has dark gray and light gray, go up to Cooko High School. You can you can see it right there because we have alternating lane colors. Dark gray in one lane, light gray in another lane. And when you get to the exchange zones, they flip. So the dark lane has a light gray exchange zone and the dark the light green light lane has a dark gray exchange zone. Kind of kind of a weird thing. >> When we first got the track we have we had the community walking on the track all the time. We don't anymore. I don't I don't know why that is. I don't think it's necessarily the condition of

077the track, but um Will >> will we still have entrances that the public can come use the track at any time? >> Okay. >> And we I believe that we won't have the option like we need to lock it down for some reason. We won't be able to lock it down, right? We can >> but in general we keep it open so that people I mean I think one of the advantages to me is again this is a facility that's for the community. Uh it it isn't just for one group of people. I mean, we just mentioned four different group sports um or maybe five that would be using it in addition to the community. So, I think that's >> well, you'll you'll see rental opportunities skyrocket field >> because no league football will want

078to play out there. I mean, I'm sure that people are already inquiring about that if they know this is happening. But the one thing that you want to be careful with and the beauty of going to a turf field is you don't have your more driving around on the running track anymore >> because they tear up more running tracks than Carter has bills. >> Question for you. Sure. um on the exchange zones I don't know what the FHSA or just Indiana two three years ago took away the acceleration zone >> right 30 >> so it's now one whole zone >> 30 meter exchange athletics specifies 30 me and everybody adopted that right so when they drive the gators of material on there the best thing they could is no static turning of the wheels. Don't

079just sit there and turn the wheels back and forth and straight on and straight off if they can. And I know because you have to have an ambulance there during football games. You want to have that ambulance be on the track straight on and straight off with most heavy tools. The thing you want to avoid bicycles, roller blades, but otherwise people walking on the track or a stroller on the track. Not a big deal. >> Now, is this all one? It's it's one and one and done. It's not We can't piece in part if needed. It's all or nothing situation. >> Does that make sense what I'm asking? >> Yeah. And toward speaking to the financing, >> it's one project. Like if we right, we have to be able to get the bond financing for

080the book the project. Um, >> which we already have. >> Well, once we approve, >> we the board has approved for the school district to move forward with those bonds. We won't move forward with those bonds until we have a board vote to move forward with the project >> because we didn't have an estimate of how much it would cost, right? >> And there is, as I remember, we asked for asking for 6.1. And so this has some wiggle room in the event you run into something you don't expect. >> Yeah. I I don't recommend us going down the road of pieceing it together just because of the importance of lifting and shifting the field. Um it's just a domino effect, right? You've got the grand stands and you've got the press box that goes

081with that. Um we have to be able to address the restrooms and if we get rid of the current concession stand right now we another concession stand. It's really I think it's really hard to be able to piece any of this project >> and and to be fair, we have is a group with administration. >> We have relatedly >> Yeah. Yeah. And what we've presented today is what we think is the most responsible use and the most cost effective use of the >> writing and scoreboard. >> They're they're in the budget. They're not sized in the images, but And then you said there's an eightyear warning on the church. >> So I'm thinking Noah's arc flood. All right. >> Within that eight years. >> And I've seen stuff on YouTube, you know, it's rolled. I

082mean >> full full coverage warranty. >> I mean, you know, I've seen some pretty nasty stuff and then I'm and then after that 8year warranty, I say everything goes fine for eight years. What's the replacement on the turf? I mean, what's the longevity of it or is it there? >> So, this last turf is lasting 10 to 12 years if not more. It all depends on usage. >> So, it's warranty for eight will get in all likelihood longer than that. Then you would look at replacing. So when they replace the turf, is it just the turf part? Is the whole set out just pull the car that's going to run or about $5 a square foot budget that >> So that's that's what we'll call a rip and redo rather than doing the whole field.

083So the the field's much more expensive when you have to, you know, move it and regrade everything. um with with that infrastructure taken care of throughout this process, a rip and redo to get you guys new turf in the future much easier. >> One of one of the things that Field Turf has innovated is the the reclaiming of the of the infield material and reusing your infill after they've gone through and cleaned it and filtered it and put it back and they put it back into field. So that's one of the innovations that feels best. >> I think the other thing to to think about is if we don't raise it and shift it, if we keep it in the floodway in the flood plane, we're still cleaning and repairing every time it floods and

084it's flooding because it's at 598, right? Like this this is fixing the flood problem. Go go go look at that electrical box behind the behind the stand and see where that elevation is. It's >> the four feet doesn't sound like much and then you stand out there and it's up to almost up to your neck and >> so question and and you may not know the answer to this. So I've heard of schools that have turf, they've decided they don't like it and then tearing it out. Why are they tearing it out? What? Do you know >> I mean what we have >> most of the people that have gone to a per field have not gone back to art not gone back to the really the only place where that's been any kind of

085a trend at all has been in the collegiate market and into the professional the high schools once they make that decision to go to a tour field they typically do not go back to the natural Okay. So then why why are the the collegiate and the others going back to >> so it depends on depends on the school. For example, Michigan State University will never have an artificial turf field in their stadium field because they're a land grant college. They're the oldest land grant college where they claim to be. my alma mater actually is, but they're they claim because it's a land grant school, they'll never have a turf field in there, artificial turf. Now, that doesn't mean they don't have artificial turf because everywhere else that football team practices, they have artificial turf. Iowa

086State University is the same way. Iowa State University has a natural grass sandbased field. They will never have turf field in the middle. Nebraska went from having artificial turf to more of a hybrid product. And a lot of schools, a lot of universities and professional teams are looking at a hybrid product where it's a combination of turf and graphs. >> And why is that? Like what? >> Well, they think they think it's an injury issue, but the statistics don't bear that out. The statistics that Field Turf has has given, right? They've given you that safety information show that the the artificial turf fields with the correct amount of infill are a safer product than natural grass >> and that hybrid product was adopted by FIFA. Um, so that's a big reason if you're trying to

087accommodate World Cup, things like that. Like I'm I'm Kansas City guy. The Chiefs are placed in that field to uh >> go uh to go to that FIFA tournament. >> Um, which is half natural, half synthetic. >> And the land grants can't because they get federal dollars. Is that why that >> reason? That's the tradition of the land grant school. They're egg schools, egg based schools. >> So they're they're trying to not I mean >> right is all I can say. >> So they're not they're not going to have a field in their own field. >> Now the field at Iowa State University, they built that when I was in school there back in the 70s. And that that field is actually four feet of flood plane. >> And they they have huge pumps under

088there that water. >> I want to start off and say great presentation. Uh well done. Um I'm I think everything that you're talking about is something that is needed. I also feel like we're just automatically assuming turf. Uh do you have a D presentation with all the same stuff that's showing the natural field. I mean, we can still do all of these adjustments, raising, adding, you know, new grand stands and new concessions. Can we not do all of that, but have a natural soft? >> We uh we marked up that tree for a while uh throughout the process of designing this. And um basically it was like uh where we got to was if we're staying natural grass then we might as well leave it in place and then what else can we look at?

089>> Um >> what do you mean by leave it where it is today? >> Leave it where it is. >> Wouldn't raising it still flooding issue. >> You can still do proper drainage. >> Correct. So why why would you have to leave it at the current grade if you were to leave the natural grass? It's it's the playable hours uh I think is the biggest piece. Emily, maybe you can speak to it a little bit. >> Yeah, I mean I go I go back to the maintenance of it. We go back to um the painting of the fields and and all of that piece just being done um and and looking absolutely incredible. We thought that I think that outweighs the natural >> and as as a physical therapist, it doesn't take much to have

090a little pivot, you know, a little place where somebody can be stepping in that and twisting their ankle, dipping up their tendon, um, blowing out their knee because I mean, I know people try to keep grass through, but it's it's still a natural thing. You have nature messing around with it. >> I don't we don't have somebody that is just solely dedicated to the maintenance of that field. Um which I think we can all agree like the shape that it's in and the shape that it's been in in the last couple years. Um trying to remedy that and not have to hire somebody that's solely their sole job is a maintenance of that field. >> So I might also add When you look at a grass field, when you're redoing your field and by the

091time you put all the ingredient, all the irrigation into it, make it so that the field grains, you're spending almost as much for a natural grass field as you are. So really, what does it do with the budget, right? So we we built the track for Eastern Michigan University and we put a natural grass field in there in the middle of it and that natural grass field for Eastern Michigan University was over a million dollars and it wasn't anything spectacular. >> But doing the uh what you say rip and repeat every roughly 12 years of $5 a square foot. I mean, you know, counting the end zones and the extra turf on each ends and the sides. I mean, I I just crunching some simple numbers. You're talking over a half million dollars or more

092every 12 years to get a new turf field. Does that outweigh having a little more maintenance on a on a sod field if we're having to do that every 12 years and I'm merely going by what the numbers that you provided. >> I think I can have I think I can talk to uh Mike Center. I think he has the numbers to support the field that he can provide to you. Yeah. And we I've seen maintenance numbers that we can give to the school in terms of like you're saying life cycle cost of this field. Um there's there's data behind it. I don't know it off top of my head not being a turf guy, but I know I've seen that data. >> I can shoot them tonight put that information together. I think uh

093my argument Brent is that our kids are playing on turf fields and they're the other you know the other schools are practicing on turf fields that's what they have and without that I think that we're you know there's they're not getting the opportunity I think do they need even different kind of cleats on turf is that right am I wrong >> they're they're not using metal anyway >> okay but the thing is is that this allow them they can go over to the side and practice on grass or go over to the soccer field and practice on grass, but then they can also practice on turf so that they're going to have the equal opportunity to have both surfaces. Um, and I don't know how many of our neighboring schools have turf, but I think

094it's almost all of them. So, when they're going away, that's what they're going to have. And as you said, also people then want to come to your facility and want to have tournaments and and that type of thing here as well. So there's a there is an economic benefit from that that we will be seeing because I agree I think the rental possibility is is there >> and that's I mean the big the big reason we see most people shift is for the playable hours per year. >> Um so if you have a if you're running all your school teams off the field the middle of the field's going to start to become barren. It doesn't matter how well they take care of it. They're going to tear it up. Um so that that's one

095big reason you see people It's the number of hours you >> question regarding the turf and the heat for those teams that are playing in the middle of the day. >> Are the are the turf products is there a different in the which the one that we choose that there's one that's less hot than the other? >> There's one there's one called cool plate um that will keep the field about 20 degrees cooler. Uh it's a different type of plet. I don't I don't know the science, but I I know uh it we've used it in like southern western Texas. Uh like places where it's like really really hot. Um we we tend to use it. Uh I wouldn't necessarily recommend it for the school. It comes at a premium and uh you guys are

096typically your season's not in the middle of summer. I know people are practicing but there the product exists. It's a matter of is it worth the bringing basically. >> I just know for the littles I have a little that when we see that he's playing on turf and granted they're playing at noon >> in the summer. >> How many of these projects have you guys done? >> Yeah. As far as I remember um that we had this hearing uh the students and their coaches really came and they really complained about a lot of higher uh rate of injuries with the current um natural rats. That was what actually they were the one really voicing out for the tourist choice. So >> oh last spring >> yeah like these athletes and football players and coaches they're

097really hard voicing about it. So I don't I don't play football. So >> yeah, >> that's what I heard. >> Yeah, I mean that that's part of the great thing about uh what Bill was saying earlier is we we've have the data on injuries natural versus uh we're providing it helps. >> This reference the grand stance uh you you reuse the visitor side. Is there any option to reuse the home side just because of the expense. I I understand you might have to shift it and move it, but I mean the grain stands themselves having been in them quite a few times still seem to be very usable, very salvageable. I mean, I I would strongly recommend to the board that if you go with this uh project that you you know, part of that

098is probably the disassembly, the getting rid of it, resell it. Grandstands are extremely expensive. uh having been involved with the fairground, the purchase of the ones at the fairgrounds, I would hate to pay them to disassemble it and remove it on your behalf, regardless of what they do with it, where you might be able to turn around, sell it to another school who might actually need a used set of grand stands at a cheaper rate. So, keep that in mind. I don't know what the project completely entailed, but I would if you can't reuse it, which it would be nice if you could. Um, and I I understand there's some cost associated with disassembling it and reassembling it if you were to use it. Uh, I don't know if that would be more or less

099than the current project. >> So, uh, you're you're actually we we marked up the same tree, too. You're you're actually following a lot of the steps we have, uh, throughout the process with school. Um, our initial assumption was it'll be cheaper to reuse it. Let's reuse it. Um, to that point, we it's it's reassembling it. It's also bringing it into ADA compliance. We would have to alter it a little bit in order. >> How is it not currently ADA compliant? >> I assume I assume school system not ADA compliance >> when they were installed. It probably was compant. >> Well, shouldn't we be don't we get an ADA? You're you're a physical therapist. Do we not get ADA compliant checks every year in the school system? >> I don't know. I'd have to talk to

100>> So, are we are we running a risk of getting in trouble through >> ADA or or are they not compliant as it is? >> I think when you approach a new project, right, with something that has been grandfathered in, you have to rebuild it under ADA. It's the same thing with our bleachers in the gym, right? There are things with the gym that is not ADA compliant, but they were when they were built. If and when we go to make alterations to those bleachers in the gym, we're required to be up to code to current. >> We don't have to maintain current standards for 88 pass to fix that program. That that's what she said. >> So, what we have currently though is not >> with current. It is for was built. Okay. >>

101Um, and Brad, you you walked the site, right? >> There's a rep for Dan Clay and I talked to about that exact thing. We take it apart and move it, reassemble it. >> And he said, you know, when you think about the labor of taking it apart, inventory, all the parts and pieces there, probably supplementing some parts that need to be replaced. He said the labor is so expensive. So, will you have to disassemble the visitor one as well or >> That's much smaller >> and that's currently ADA compliant where we wouldn't have to replace it. >> That's newer. >> It's newer, but there would have to be some things done to it. There's some railings and some fencing and stuff that's off that once you touch it, you buy it. You got to bring

102it up to code. So, there would be some minor changes that need to be done to it, but not in a wholesale fashion. >> They're also different systems, right? like the the visiting bleachers, the true aluminum grandstand with the aluminum um with the aluminum structure. So, we just basically have to pick that thing up and set it down on the new spot versus uh with the raker system on the home side. It's all the steel beams, it's the footings, it's it's more intensive to pull that thing apart. >> ADA has a weight. It is not an absolute. Okay, you have a range how your level should be. You have a rating the water should be you have a range where you put the elevation roll and it's the same thing with ramps and doorways and

103other things. So, so that there's some latitude back and forth between, you know, you um you look at the White House, okay, in in general, the doors are not um the doors in the building are small and old and they're not necessarily ADA compliant, but to allow people to get into the building, that's why the ramp was put on the White House, so people were able to get into the building and get whatever services they need. So there's that balance between old and update what you can within the ADA range. Okay? And that range does not stay still. It is the government and you know the government likes to things on a regular basis. Well, I would just once again I would just like to encourage the the board should the mature project go through

104just to consider the possibility of utilizing what you can from it and whether it be small amount or not get something out of what you're taking down to supplement your cost. Any more questions from the audience? Josh, you got anything you want to throw in on this? >> Well, I've been involved since I've been here every step of the way. And we meet every two weeks. The administration with this group, they've been very receptive to anything thrown their way. >> Thank you, Josh. >> Yeah, I just I just want to add I want to be able to um have a platform for people if they have questions whether here tonight you go home and have questions or um people watching the live stream on YouTube um on our website we do have a a tab

105for an email that goes to a general inbox um and I think that would be a really easy platform for people if they have questions um I get those immediately and I can reach out to a team to be able to get answers or attempt to get answers um and get that information back out. So, it is www.cscbcbrcountschools.com and it's at the bottom of the homepage of our website. And I would encourage people like if if you have questions and want to um direct those to any of the board members or all of the board members um or myself um we can get that to the design team also to help um get answers to that. So, You don't have to do it through that email button is what I'm saying. >> All right. Anything

106else? Well, I want to thank you gentlemen for coming in and your time and putting on the presentation. We appreciate Okay, this brings us >> No, no, no. You got to tell them that they have to also deliver that helmet. The computer's unplugged. We're off and the students for the band and football team >> at every games to sell out. That's uh that's that's our rule. >> Okay. >> But that's all right. It was a good uh discussion items. None. Can I get a motion to approve the minutes of September 22nd of 2025? >> I have to give directions and Julie already fixed them. So the um executive session had Stephanie at the top and then in the attendance for the minutes. >> So can I get an approval for those of those 2020 or

107So >> second >> any discussion or had some so let's vote >> yes >> Carol >> yes to discuss >> motion carries that brings us to action needed items >> recommendation to approve the following facilities as Red Cross disaster sites, Brown County High School, Brown County Middle School, and the Education Service Center. >> I get a motion to accept. >> So moved. >> Second. >> Any discussion? >> Um I know the YMCA is a Red Cross location as well. Is there a reason why we're adding on to that? >> Gavin, you want to? >> Yeah. So, um I met with the Red Cross in the past years ago. all of our buildings were designated as Red Cross facilities. Um, in meeting with her, she shared with with the workforce that they have, they cannot afford

108to have two families at Van Beern and three at Helmsburg and four at Spernica. It would help them if we could consolidate to a central area. >> I see. >> Um, so yes, the the Y is >> the other location, that's the only other location right now in our county. Um, so what we did is we wanted to centralize our efforts to campus. So we between the ESC, the high school and the middle school, we have the the room and the capacity to facilitate just about anything that they could possibly need. Uh, so we did our walkthroughs and >> looked at those three facilities and they were great to work with, super appreciative. um had some administrators join us on that and so we with with your approval we will submit a contract our paperwork

109with them just saying um that we enter into that partnership with them. >> What are our obligations under that? >> Uh let them park here, let them store stuff here and let them use our facilities. Uh and I think we put down that we are not charging them for the use of the facility. And would it generally be in the gyms or is it other places? >> Yeah, so there's a dormatory and a food like the dor dormatory and food have to be different locations. So at the high school we were looking at the use of, you know, the main gym, the auxiliary gym for housing. We could use the back of the bleacher for the the food prep area, the concession stand as a as a med distribution because it has refrigerated brought a

110refrigeration option in there. So, different layouts at different buildings. Okay. >> Um, but the dormatory and food have to be in two separate locations. >> And I noticed in the paperwork it mentioned pet housing. Does the Y currently have pet housing or is that >> I don't I don't know if they do. Um when I met with them, we we agreed that we were okay with it, but pets were not to be loose in the building. They have to be in a um kennel or a crate. Um and then we talked about designated areas at each location that would that we would be okay with with folks taking pets out to do their business. Thank you. Absolutely. >> Uh, any more discussion? Can I get a vote? >> Yes. >> Carol, >> yes. Vicki, >>

111yes. >> Motion carries. >> I have the recommendation to approve the donation of $1,500 to each athletic team at Burn County High School totaling $27,000 on behalf of the recently dissolved Brown County athletic boosters. >> Give a motion to accept. any discussion? >> Yeah, the the boosters um we figured out this year that they have not been paying taxes. Um and there were issues with their tax exempt for several years going back to 2018, I believe. Um, so the bank actually had a hold on the $27,000 from the boosters and so and we weren't able they weren't able to get that money until they dissolved it and the school took back ownership over the boosters. So, the boosters were able to do that and they donated that $27,000 uh evenly for each team. Um for

112that, I know we had questions about marching band and they are a team and they compete. Um we're doing a little bit of investigation. We can't find any record of them receiving funds from the athletic office, but we haven't had a lot of time to investigate it either. So, um the district is prepared to be able to marching band $1,500 um if we as they us >> I just was thinking about that more. Um we did we had a separate band booster club. Um during the time when the um when the boosters were having trouble and there were some things that we did under uh the band booster nonprofit status um that we could do because we were solvent and um so that made me think about I do know that we did at times

113work at the concession stand and and I know there were various times we were considered They were considered a team. So >> either way, we're we're not going to leave them out. Yes. So >> yeah. >> Any more discussion? >> Doug, >> yes. >> Carol, >> yes. >> Ricky, >> yes. >> Amy, >> yes. >> Motion carried. I have the recommendation to declare 2008 International 66 passenger school bus with the stated bin number as excess property to be donated to southern county volunteer fire department for training purposes. The current repair cost exceeds the value of the bus. >> Uh I get a motion to accept >> second. Just for the record, I am part of Southern Brown, but I had nothing to do with this. Okay. >> It's being donated. So, um there isn't a

114conflict there. I do want to give um our director of transportation, Michelle Katcha. Just kudos for thinking outside the box instead of just taking a piece of equipment that to us is of no use, but could be used to um another agency. So, um just that it can be used. >> We're going to train with it and then we're probably going to let other departments come down and train on it because that's if they put one in over in Barami County, they had a school bus train at one point in time and it's something that needs especially on our roads, you know. So, so we're going to put it to use. All right. Want to vote? >> Doug, >> yes. >> Carol, >> yes. >> Vicki, >> yes. Amy, >> Yes. Motion carries. That brings

115us to consent agenda items personnel. >> Start with the separation of Vir Elementary School after school care and case effective October 17th, 2025 through the transfer of county schools part-time maintenance schools full-time maintenance position durable effective October 7th, 2025. I get a motion to accept. >> Any discussion? Doug, >> yes. >> Carol, >> yes. >> Vicki, yes. >> Yes. >> Okay, that brings us to our superintendency report. >> Motion carried. Yeah. >> Yeah. I I just want to thank I know they all walked out, but uh the entire team at Target have been really great to work with. Um and like Josh said, we have met on a really consistent basis and they every question, every idea, every strategy that has been thrown at them, they've been able to bring it back um with with

116something. And so, um it's just been a really great working relationship with that with that team. Um I also want to wish all of our athletic teams, right? They're they're headed off to sectionals if they haven't had sectionals yet. um t the season. So, I want to wish all of our athletes um good luck and congratulations on on successful seasons. Um and I also want to say the same thing to the elementary walk-athons. I think still has theirs yet to do. Yeah. But Hburg and um Vampir have done an amazing job, their PTO's at raising money for the walk-athon. Um and then the celebrations that have gone on with all of those, it's pretty cool to see. um school community come together and and have a lot of fun. So um I do think there's

117a little bit of competition between the elementary schools. So be excited to see how uh comes out. And then um finally, fall break is next week and so excited for our kids and our families and our staff to be able to just take some time to rest and recharge and um yeah, go on some adventures. That's all I have. Thank you. >> I have one announcement that I should have um just a the community foundation um selected their Lily finalists and the kids were notified last week. Um they selected four and now that I'm on the spot names um Noah Reynolds, Genevie Laguna, Natasha Robinson, and um picture her name is >> Elena Jacobas. What was the second one? >> Jen. >> So, congratulations to those four. They will um be interviewing after. >> Awesome.

118>> Okay, let's during this meeting. Can I get a motion to accept that? >> Second. >> All in favor? >> Any opposed?