School Board Regular Session - May 18, 2020

001this may 18th 2020 regular meeting of the car to order again this is clearly not a regular meeting as the board participates via zoom and the meeting is streamed live on Carla clay School's YouTube channel to comply with the requirements of the Indiana open door act and related guidance for conducting this meeting under the public's gathering public gatherings restrictions and for everyone's safety Madam Secretary roll call please all the members are present for today's meeting thank you and please join us in the Pledge of Allegiance you I pledge allegiance thank you I started our last two board meetings with the thanks on behalf of the board as this unusual school year is winding down we continue to provide virtual learning to our students and food to some of our families before summer break our administrators

002teachers other staff parents siblings grandparents and other community members have stepped up for our students our administrators teachers and staff are working on various plans for graduation how classes will occur in the fall as we await more guidance from the state we will continue to be the best at getting better as we adapt to this new challenge again please remember that we are all here for our students their families and each other so if you need assistance please reach out we will get through this challenge together after presentations of the comment and some action items we will have reports on virtual learning and some exciting proposed improvements to the high school and other facilities that will happen over the next four years the first portion of our meeting normally consists of congratulations and accomplishments of

003some of our students even though we cannot shake their hands we still want to recognize their accomplishments I want to thank the presenters who are their teachers and coaches for what they do for our students and community and for putting together these presentations first up we have miss katlyn viewing the Dance Marathon coordinator presenting the 2020 Riley next generations philanthropist you hello everyone my name is Caitlin Ewing and I am the Dance Marathon coordinator at Riley Children's Foundation that works with Carmel Dance Marathon thank you all for having me today and I'm excited to talk to you about one of the amazing student leaders involved in Carmel Dance Marathon Riley Children's Foundation recognizes a class of graduating high school seniors who have made a significant contribution to their schools Riley fundraising efforts through our next-generation

004philanthropist award this second annual class of next generation philanthropist come from across the state and have displayed exceptional leadership and character along with the commitment to the cause through personal fundraising efforts and advocacy for Riley Hospital for children this year Carmel high school senior Lexi Calvert has been selected as a 2020 next generation philanthropist lexi has been involved with Dance Marathon since seventh grade when Carmel Dance Marathon helped her middle school host a mini Dance Marathon event when she came to high school she continued her philanthropic efforts through the school's Dance Marathon program throughout her years involved in Dance Marathon she has led her peers motivated them to fundraise and participate and has personally fund raised two thousand eight hundred and seventy five dollars for the kids she credits her interactions with Riley families as

005the reason she personally participates in Riley fundraising efforts and says her time and experiences with Carmel Dance Marathon have helped her realize what she wants to do with the rest of her life and has motivated her to continue Dance Marathon at the collegiate level next fall Lexi plans to attend any Ana University Bloomington and hopes to participate in Indiana University Dance Marathon the nation's top fundraising Miracle Network Dance Marathon program caramel Dance Marathon was founded in 2006 by a group of students and teacher Sarah Wolfe since its inception caramel Dance Marathon has been the top fundraising High School Miracle Network Dance Marathon in the nation Sarah Wolfe continues as the advisor for caramel Dance Marathon and continues to empower her students to take ownership of the organization and leave their peers with confidence this past

006year they set a new national record with their fundraising total of four hundred and seventy three thousand dollars making their cumulative contribution to Riley over four million dollars thank you all for having me today to share more about Lexi and her inch Eve manure next generation philanthropist if you have any questions please feel free to reach out and thank you all for your continued support of Riley Children's Foundation as we continue our efforts for the kids thank you thank you as we all know every year the high school does a phenomenal job raising a ton of money for Riley Hospital each year were amazed as they raise more money than the past year next on the agenda we have a presentation the presenter is mr. ISA Rome so the Carmel High School media department share

007presenting on highlight excellence in journalism you good evening this presentation highlights the work of the Carmel High School media and communications department and specifically the work of our students who produce the high light news publication we would like to begin by thanking the board for this moment of recognition we are proud of our students and grateful to share their accomplishments with you we are also very appreciative to the administration at both the district and the building level for all of their continued support and our parents of the students and newspaper thank you so much our newspaper students are very dedicated but they wouldn't be able to do what they have done especially in those early years without you we appreciate all that support I'd now like to take a moment to introduce our teacher mr.

008gemst Reysol he is the advisor for highlight newspaper jim is the senior teacher in our department and we are so glad to have his experience as we move through this presentation you hear the many awards consecutively earned by our students it will become evident how important his continued leadership has been to our students thank you for all that you do Jim my name is Terry Ramos I am the department chair for meeting communications at the high school and it is my pleasure to be here this evening to tell you all about these wonderful students and the work that they've done for newspaper this year there were three awarding organizations the Indiana High School Press Association out of Franklin Indiana I provide schools each year with the opportunity to have their work critiqued on many aspects

009when newspapers reach a particular level of quality that also reflects the IHS piays core values of truth courage integrity and freedom they are awarded the Hoosier star the Hoosier star is similar to a state title in athletics and this is the tenth Hoosier star earned by the high light staff since the 2008-2009 school year and the 16th since 1998 our next organization is the National scholastic Press Association this organization promotes the standards and ethics of good journal as accepted and practiced by print broadcast and digital media in the United States this year we're celebrating two wins from this organization both the print pace maker award as well as the online pace maker award the pace maker often called the Pulitzer Prize of scholastic journalism is one of the most prestigious awards in the country in

010this print category the highlight is one of only 19 national winners and the only winner from the state of Indiana incredibly this is the eighth consecutive print print pace maker award for the staff additionally additionally the highlight website highlight online was named one of only 16 national winners this is the fourth consecutive online pacemaker for the highlight staff of students this year the NS PA also awarded a special category of coverage congratulations to the highlight staff for a first place in the köppen 19 coverage online news or feature package category outstanding work and so quickly accomplished as well I have to say finally the Columbia scholastic Press Association is an international organization for students that was founded in 95 with goal to unite student journalists and faculty advisors through a variety of methods including of

011course critiques an award program such as this one the crown awards are unique in that it is solely discretionary and based on evaluation by the crown judges they consider when evaluating for this award all aspects evaluate the reader or viewer including content design presentation coverage photography writing and editing the highlight was one of 59 finalists in the hybrid category which reflects publications that have both a print and web presence the highlight was the only finalist from Indiana since the hybrid category began in 2011 2012 to highlight has earned six crown Awards congratulations to the highlight staff on their seventh crown this year for the hybrid category as you can imagine these awards are owned by the staff as a whole but it's our desire today to honor especially the work of our outgoing seniors especially

012those in management and editorial roles these are leaders for our completely student-driven newspaper these students have provided superior work as well as leadership throughout their years with highlight and its publication here's a picture of our highlight staff and we will begin with our editor-in-chief Michelle Hong reaction e managing editor jaci her design editor Jackie is one of two students who also achieved an individual title for information graphic of the year from the NS PA this is a best of the best individual award she worked on this with one other student who will be highlighted later in the presentation Aditi Kumar managing editor Angela Lee managing editor raffaeli managing editor Oh de llamada managing editor Hari Patel managing editor and the other student along with Jackie who achieved the information graphic of the Year accolade from

013the NS PA Piron Jing managing editor thank you for this opportunity this evening to share the highlights of our staff members in the highlight news publication we are grateful for this opportunity and hope everyone has a good evening thank you thank you Carrie besides shaking hands we clap or I don't know how we do the caramel clap there's just one I don't know next up is Terry again this time 4w h GE je Indiana association of school broadcasters and intercollegiate Broadcasting System you good evening this presentation highlights the work of the Carmel High School median communications department and specifically the work of our students who broadcast for whde radio we'd like to begin by thanking the board for this moment of recognition we are proud of our students and grateful to share their accomplishments with

014you we're also appreciative to the administration at both the district and Building level for the continued support and there's a lot to support when it comes to running a full fledged FCC radio station so again thank you so much of course to our parents thank you for supporting your students through countless days and years of radio work in the early years you may have been interviewed for a podcast or maybe you had to drive your student to and from countless games all sorts of matches who knows thank you for all of that I'd like to take a moment to introduce the whj II advisor mr. Dominic James I'm happy to say that he was nominated a High School Teacher of the Year this school year and I believe it's appropriate given his dedication of the

015students and the radio station having been with us just a mere three years he has grown the programs to encompass more broadcasting and student work than ever before thank you to mr. James for his many many hours he dedicates to our students my name is Terry Ramos and I'm lucky and that's call myself the department chair for this wonderful group of students and teachers it is my distinct pleasure this evening to narrate these accomplishments for you there are two organizations honoring us this year the Indiana association of school broadcasters holds an annual conference and competition for radio students from across the state at the University of Indianapolis the network is submitted prior to the conference but students also compete live in various roles that are judged that very day we received many 1st 2nd and

0163rd place awards which was very exciting but I think the students were a little shocked to realize that with all they had they also won the is B's prestigious and coveted title of radio station of the year the photo you see here on the left-hand side is just after that announcement they were thrilled due to restrictions and who attends the picture only shows part of our radio staff the Intercollegiate broadcasting system marked its 80th year for hosting a national conference at Hotel Penn in New York for high school and college broadcasters we were lucky enough to attend this wonderful event before current events took a turn that competition draws work from across the nation and offers our students opportunities to learn from some of the best in the field it also puts our students against

017other high schools and in one category even other college students join me as I highlight some of whj greatest achievements this year at these two conferences again these are only our first place awards at the state and national levels and many other students had earned other levels of recognition so let's begin Nicholas Beckman grade 11 won a national award for his part in a comedy show with four other students who will also be highlighted in this presentation nicholas carlson grade 11 won a national award for his specialty music show Jess Cooper grade 11 very special young lady because she is one of those students who did go into competition for manager of the year against not only other high school students but college students as well and our very own Jess Cooper won that national

018award we're very very proud of her and lucky to have her to help lead all of our students well Courtney grade 11 he won for his part in the comedy show that's also a national award Jace Terry grade 12 he is one of our outgoing seniors and he won both at the state level and national level for his sports cast work Luke Donovan grade 11 national award for his soccer play by play Chris Elmore grade 11 national awards for political news show spot news interview and his work with that five man comedy show Harel halevi grade 11 national award for the comedy show Konnor Inskeep grade 12 a national award for his public service announcement promo Charlie Maur grade 12 national award for his women's basketball play by play ethan mana Guinea grade 11 national

019awards for his comedy show as well as his morning show the many guinea mixed down Jaclyn Meili O'Brien grade 11 a state award for for her in-depth podcast page or vol grade 12 a national award for her liner sweeper this is a particularly difficult award to win it is to put in a perspective for you it's like a station identification of sorts something that's very short and so lots of students do these and it's very difficult to create something that is good enough to beat out many many other entries so congratulations to page on that Niharika Kalevala grade 12 national award for her sound effects work she did that for a recording of where the wild things are Kendra Perkins greed 12 she won a national award for her talk program that she does with

020another student he'll be up here next that's called the three-headed snake and her underwriting spot as well Spencer Pickering 312 the other half of the talk program three-headed snake a national award for that as well as his sports interview and David wieder half's grade 11 the National Award for his men's basketball play by play this concludes our presentation today thank you to all of our students for a job well done and our teacher mr. James of course and thank you again to the board and all attendees for taking part in tonight's events well thank you again Terry and we have one more presentation from Terry on the pinnacle and pinnacle with awards from Indiana High School Press Association sheriff Jones and journalism Education Association thank you you good evening this presentation highlights the work of

021the Carmel High School median communications department and specifically the work of our students to produce the pinnacle yearbook we'd like to begin by thanking the board for this moment of recognition we're proud of our students and grateful to share their accomplishments with you we're also appreciative to the administration at both the district and Building level for their continued support and finally a big THANK YOU to the parents as well and it was apparent the countless hours and efforts required to support their children and their various classes and endeavors we do it for them because we love them but it doesn't mean it's not difficult on some days so thank you I'd like to take a moment to introduce the pinnacle Advisor Claire Burk she does an amazing job with our students teaching them the skills

022they need in journalism but also in job management students learn to collaborate manage their time persist over long periods of time an entire school year as a matter of fact they innovate and they lead it is a testament to the work that she does with our students that we are here this evening to celebrate my name is Terry Ramos and I am lucky enough to call myself the department chair for Carmel High School's media and communications department for yearbook this year there were three awarding organizations Herff Jones who polishes our yearbook compiles the best of the best book from across the nation called the portfolio the pinnacle was chosen for this distinction this year due to their outstanding work and the portfolio has a wide audience as it is sent out across the nation the

023Indiana High School Press Association out of Franklin Indiana provides schools each year with the opportunity to have their books critiqued on many aspects when books reach a particular level of quality that also reflects the IHS piays core values of truth courage integrity and freedom they are awarded the Hoosier star status once the status is attained the book is then entered into a second competition in which schools are separated by size and further scrutinized for quality in that second round the pinnacle earns superior accolade for its depiction of the 2018-2019 school year although nominated for the 1920 year as well that decision will not be made until October of the journalism Education Association is a National Organization for student journalists students attend conferences and compete for awards along with scholarship dollars this year we have a

024student who were in first place for sports copy and captions and I will highlight this accomplishment later in the presentation but first please join me in honoring the following seniors who have been on staff for three years this means that they began taking yearbook classes in their freshman year applied for staff and have been with us ever since many of them are also managers and editors the student staff members that lead the entire student staff to these outstanding awards and recognitions each year and also the people who lead all of the other students into creating such an amazingly large color yearbook we thank you students for your hard work and dedication to the pinnacle and for recording student life for posterity and a truly spectacular fashion we know that you found family in the pinnacle

025yearbook room and that family will miss you as you move forward into your next steps in life so without further ado our first senior Samantha Montgomery editor chief Sandhya sahjhan editor-in-chief Colleen Harless managing editor cassadee burns reporter Megan Daggett reference editor Nathan Finley reporter in a blue people editor Molly mo Danny sports editor Stephanie Morton photographer Brian win senior ads editor Chloe Raimi reporter Riley sickles reference editor Emma Huber sports editor and finally this is Zach Gonzalez he is an 11th grader and he achieved an excellent from the journalism Education Association for his work on the yearbook in sports copy and captions congratulations to Zach as well as all of our seniors we wish you well on your next steps thank you to the board again for having us and we wish you all a

026good evening thank you thank you again Larry the next presentation which is our final presentation related to student achievements this evening as the presenter is Miss Lora cardamon the deca sponsor and she will be presenting on the 2020 state career development Becca conference you now we have caramel deca students who place first in their event at the state career development conference that take place between March 1st and 3rd Carmel deca had over 400 students this year and many computed at the district competition at Carmel High School this past January afterwards deca students worked very hard and diligently prepared for the state competition although the international career development conference was unfortunately cancelled this year we are extremely proud of our students and are extremely happy that they got to attend the state competition before we recognize

027our students we want to recognize this year's Carmel Douga advisors as I put in countless hours to help prepare their students and help them succeed first off we have John Albers Laura cardamon Robert Holman and Jill null and now for our students who plays first estate we have Connor Clayman Lea O'Connell genin E as we're on Nathan Frank Clair Q on you of ajosh Megan Schafer Adrianna turi ceragem rhea acharya ramesh baat jaam be Bhatia wind bright Michael Byers Megan Fortier Andrew kerson James Gaston Oh Connor Joya Alegria wall Lauren Harmon Trevor coolican Carter limb fell pull meta Eric Nelson Nishida purse on Andrew Sanchez Kate Stanton Melissa Sue alex van Bieber Kaitlyn Lang grace shoe Lindsey Zhang Wendy Joo Malik I Emily Clevenger Jessica dibala Connor Ferrell Sarah Frederick's Kiara Garcia Zach Joya Sarah

028Jackson Jae Hee Kim mofei Tallulah Koya Hanna Leo Jacob Mahone Spencer Pickering William rice Noah summer and last but not least Kieran Thomas we are so proud of all of our caramel deca students and a big congratulations to all of our state winners well thank you again for all those great presentations it is one of the things that we as a board look forward to you every month hearing about the fantastic accomplishments of our students next on the agenda is public comment once again public comment guidelines bylaw zero one six seven point three has been modified for this remote meeting community members were permitted to submit written comments by completing the public comment form between noon and 5:00 p.m. today this month for this month's meeting we received one response to the public comment forum

029for the meeting the comment was questions on how elementary schools will deal with social distancing and related matters in elementary school in the fall the comment was from Xu Jing of 142 88 Murphy circle east in Carmel we thank you for your comment and instead of reading the comment the comment will be shared with the summary of this meeting and all the board members have had the opportunity to review the comment before the meeting in addition at our last meeting we provided a link to provide comments to the school day a recommendation presentation we will have a revised recommendation presented later in the meeting but as of noon today we had received 396 comments and a number of additional emails so those of you that provided comments thank you I read all those comments and

030based upon past experience I know that all the other board members read all the comments all 396 plus a number of emails we thank you very much for your input and we look forward to the revised recommendation from dr. Beresford later in the meeting next on the agenda is consent this month we are approving the following consent items the personnel report the claims report and payroll may have a motion to approve consent so move thank you a second second Leila Thank You Leila do we have any discussion now go through the roll Katie any questions questions Thank You wearing any questions no questions thank you thank you leave any questions no thank you Thank You Pam any questions no thank you so we will now vote since we have video of the meeting we will

031vote by raising our hands when I ask so board members please raise your hand if you go in favor of consent thank you I see it's unanimous five approved consent so motion carries consent is approved next on the agenda we have two out dr. Beresford I'm sorry would you like to make a comment I would I'd like to actually dish it over to dr. Oh strike because when you pass the consent agenda you employed a very important person in the district so dr. Roe strike c'mon Phil Stinson thank you dr. bears Ford president kirchner and members of the board we are extremely pleased to welcome mr. Jeff Hester as our new assistant athletic director at Carmel High School Carmel clay schools received a hundred and seventy two applications from candidates all over the state and

032beyond for this important role Jeff earned his bachelor's degree from Indiana University in Bloomington and his master's degree from the University of Akron in Ohio mr. Hester has served as a high school athletic director for the past 17 years in the state of Indiana he was the athletic director at Heritage Christian for five years and most recently served as the athletic director at Columbus North High School with an enrollment of over 2000 students under Jeff's leadership his student-athletes have achieved 12 teen IHSAA state championships and produced eight individual IH IHSAA state champions most impressive are the nine IHSA a mental attitude Award winners under his direction and leadership Carmel High School Athletic Director Jimmy insky wanted to share that Jeff started the champions together initiative at Columbus North which will add to our already strong

033program at Carmel his background is a leader will bring many new ideas to our athletic department to make it even stronger Jeff's personality and positive attitude will be a great fit in the culture established by our coaching staff and student athletes we are excited for Jeff's future work with Carmel High School as well as with our student-athletes I also wanted to take a a small minute to share with you that has it has been wonderful hiring all of the new teachers to Carmel clay schools and what I've especially noticed are all the teachers who have left the district for example if they had to move and relocate and who we are hiring back we have a handful of outstanding teachers that we are hiring back and that's truly a testament to the climate and culture

034of Carmel clay schools our buildings our parents our students our teachers and our principals and it is extremely refreshing to experience that in my role so thank you very much well thank you dr. ho strike and welcome Jeff next we will move to action items the first action item is materials adoption the presenter is dr. Dudley thank you so this evening I bring you part 1 for a recommendation to adopt these materials last month I brought these to you for discussion as you recall these are new materials that we are recommending to adopt for several of our new courses that we have it the heights that we'll have at the high school for this next year to include courses and family consumer science courses in math science wellness and performing less thank you dr. Dudley

035may I have a motion to approve damaged materials adoption recommendation so moved so move Lila thank you wait a second Pam Thank You Pam we will next move to discussion Haiti any questions questions Thank You Lynn any questions no questions thank you Thank You Leila any questions no Thank You Pam no questions okay again we will now vote by raising our hands so if you're voting in favor of the materials adoption please raise your hand thank you that's five in favor I'll ask for any opposed there being no one left to vote opposed motion carries so let the record reflect five in favor next we have a presentation and recommendation on changes to the school day dr. Beresford you all right thank you appreciate the opportunity to bring this back to you as an action

036item and want to share with you the recommendation we have had a revision to the recommendation and I'll explain a little bit about that later but first off the original recommendation for Carmel High School in the middle schools to begin at 8:45 a.m. and end at 3:45 p.m. is still exactly the same as presented before the second recommendation that for elementary schools has changed so the recommendation for the elementary schools will begin at 7:50 a.m. and then end at 2:35 p.m. which is currently that when we dismissed the elementary schools now that is 15 minutes shorter than our previous recommendations were recommending recommending a an additional 15 minutes to the elementary school day and then finally the last recommendation was the district-wide 40-minute late start days implemented approximately twice a month per teacher professional development

037and the for those professional learning communities we talked about at the last means with the wrong way no I'd like to start by just taking a little bit of time to go over why the revisions for the elementary school day and kind of explained those already except for the third the third bullet point which is we would take that 15 minutes that we add to the school day and add that to the current 15 minutes of recess that we students currently get each day to create a 30-minute recess block for students each day so probably the question on your minds is you know what's the rationale for making this change in the recommendation and I'll start out with I kind of reiterating what you said mr. Kirschner about our feedback that the Board received I

038had 390 for you at 396 so there must have been a couple extras that got in there but how impressive is that that our school community in our community as a whole you know took advantage of the opportunity to weigh in with the school board and let their you know let their thoughts be known breaking that down a little bit there were in the on the the recommendation for the high schools and the middle schools the secondary changes there were 64 comments that were directly in favor of that in there were 8 comments that were opposed to the you know flipping the times to later for the middle in high schools and the elementary changes there were 13 people that commented who were in favor of that proposal and then there was 94 that were

039opposed overall there were as far as people that just were in favor of the recommendation are not in favor of the recommendation as a whole was 74 in favor and 48 opposed and there were 93 people that just had general concerns that weren't very committed to one you know one position or another but just had some general concerns and all of those comments and concerns were very thoughtful and and we took you know we took those into account so the rash now well number one when I say we listen to feedback and we've done that all along from our teachers and from our parents and we also pay close attention to study research from experts in the field and whenever you're making a big change getting all those key stakeholders and their opinions is important

040and weighing those and looking for themes and those responses to kind of see where people are coming from I'm sorry when listening to that some of the feedback we we pulled just from just from the people who had commented back to the board which a large number of those were elementary teachers feedback was concerned about the 30 minutes that the 30 minutes extension to the elementary school day was just too long some teachers expressed that a 7 hour day was too especially for our youngest learners we saw that a lot I'm sure you did too as you read through those comments another thing that was kind of common and some of that was from our elementary teachers who shared that the current day had a sufficient amount of time to accomplish the learning targets that

041they had and meet both the academic needs as well as the social emotional needs of the students that they were serving now we know from research and common sense that any more time doesn't necessarily increase student learning but it's really more about the time how the time is used and how engaged the students are and learning throughout the day dr. Dudley's been a proponent that for a long time and her team now at the same time we receive pretty positive feedback on increasing recess to 30 minutes even from those who weren't particularly in favor extending the elementary day and we know that research really supports the idea of more time for unstructured play so that was another another kind of theme that went through that so rather than adding the full 30 minutes we've revised

042our recommendation to extend the elementary day for 15 minutes so this will give the students more time to engage in unstructured play wit play with their classmates and as always we'll continue to evaluate how we're using our minutes and and how we're using them to engage our students in learning throughout the day so we can best meet their academic and their social emotional needs so that was the the primary rationale behind that lowering that time now as an added piece we were also we also thought through this this 15 minutes tension that we could still be able to leverage some more prep time for elementary teachers with this recess block and also maybe capture some more prep time with the late start recommendation now we've been discussing ways to increase the elementary prep time with

043our administrative team and with the Carmel Teachers Association and we believe the combination of more prep time and late start plcs those professional learning community supports our guiding principles of just continuous improvement you know like you said earlier to be the best at getting better so we chose to keep the elementary start time the same so to keep the elementary start start time at that 15 minutes or at that you know that 7:15 in the min the morning and then to cut the 15 minutes that we originally proposed off the end of the day we did that because it would in the elementary school day at the same time so I'd be probably less disruptive and it also adds a little bit of flexibility to our transportation routing because the end of the day is

044often a little more challenging than the start of the day and making sure that we get all of our elementary kids home and they were able to make it back to the high school on time and who make that happen some other advantages that of course cut the costs associated with lengthening that day in half and then and we still it may be even less than that based on some money saved by shortening the middle school and the high school day slightly and and finally we just think that 15 minutes is a step forward you know for our elementary kids and meeting their academic social emotional and even physical health needs and so that's kind of rationale behind that I also here in the meeting we have Peter Harry he's the the president of the

045Carmel Teachers Association I wanted to introduce Pete and and again give the teachers a voice you know and appear on this recommendation of Pete you want to have anything you want to share I do I do the first first of all I want to thank dr. Beresford for including me in the discussion from like almost immediately after the last meeting and really all along from day one I really appreciate that then I want to thank all the teachers who responded I think it's remarkable you know just a few weeks ago you know the when the recommendation was finally made a lot of teachers were who were very passionate about it expressed to me and my board members a lot of issues and a lot of questions and I really encourage them to respond to the

046board and they did remarkably and they were good well-thought-out professional I couldn't I couldn't be more pleased with our teachers and how they've responded and I think this is a good recommendation it does provide for for additional recess I think that's important rather than I thought all along I thought that extending the day by 30 minutes was too much and so I think that the extending the day by 15 minutes is a good compromise so the kids as I said will get get their recess there's an opportunity for more prep time for teachers which is important and you know in decreasing the cost is important another part of the plan that I think is a port in the overall plan that I think is important is the 40 minute the 40 minute late start and

047teachers seem to be overwhelmingly supportive of that and you know the last thing if I may tell a quick story dr. Beresford actually was my sub during red for a day and one of my better students fell asleep after the test that he gave them for me and he told me about it and he said the girl said and it was one of my better students like I said and he told me she said I just get so sleepy I'm sorry dr. Beresford and the next day she came to me in the hallway because when the had her the next day she came to me and she said mister I I'm so so sorry I fell asleep ah dr. Beresford I'm sure I embarrassed you I was just so so sleepy and we hear that

048a lot from our kids and so if changing the start times can help get a few more hours of sleep or a few more minutes of sleep I guess 45 more minutes with sleep for our middle school and our high school students it's well worth it and so I I support the amended recommendation now thanks Pete and I really do appreciate the relationship that we have with our our association and and you know it's a we're all in this together and we're stronger together and and it's just a great great working relationship there so then we get down to the what's it gonna cost and of course I alluded to that it costs the district about hundred sixty eight thousand dollars a year and that's the estimated cost to pay elementary instructional assistants office staff

049and other hourly workers that would pick up the extra 15 minutes and then mr. McMichaels done some projections and and some estimations to see that we will probably gain some of that back because we will be shortening the high school by 15 in the middle school by 20 minutes as part of this recommendation and there will be some cost savings to that so with that I will be glad that me and the team would be glad to answer any questions you might have well thank you dr. Beresford and Pete for all of your efforts on this recommendation and on the relationship we have with CTA we appreciate the ability to work with CTA and with Pete and his leadership team and all the important issues we have as a district so once again thank you

050both and also thank you to the full team to listen to our community and think through and present this revised recommendation may I have a motion to approve changes to the school day the most thank you in second okay thank you Katie we'll move to discussion I know that the board has already asked some questions via email but I know that there are more questions and I'm sure that more members have questions that they want to be able to ask so the public can hear those responses so I will start with the whale any questions I do and as we were discussing first I want to say thank you because I really appreciate the the compromise and I appreciate the administration really taking a hard look at the feedback from our teachers and our parents

051but most specifically our teachers who did provide us with a lot of very very thoughtful and Mike pizza' very professional responses and concerns so thank you thank you across the board my question comes to the 30 minutes of 30 minutes we're building in for recess currently teachers respond to the needs of the classroom and they'll have brain breaks throughout the day they still have that flexibility do they not during the day to still build in these brain breaks in addition to the 30-minute recess could you speak to that yeah I tell you one thing I was I should have said and I forgot and and shame on me but our administrative team it's just a wonderful job working on this recommendation and like I said this is a four year product process and it touched

052every every piece of our administrative team in one way or another and so kudos to the team you know for working this through but Amy do you want to speak to that since that's your area of expertise sure so yes the research is very clear in that not only do students need opportunities for unstructured play which the 30 minutes of recess will provide but they will need throughout the day then that movement within the learning and so yes the teachers will still have that flexibility where they will be incorporating those brain breaks throughout the day they'll be incorporating movement within their lessons that's incorporated within their lessons because we know that's how students especially young students learn best they use all of their senses especially in the kinesthetic learning his part I think the old

053days when I'm sitting in rows and and looking at primers is over there's stations and the kids are moving and they're working together in groups and getting regrouped and they're I'm guess they're getting some a pretty high number of steps in a day thank you and I will share I will allow others to ask answer asked their questions next Thank You Leila Pam any questions go ahead yes thank you I have worked through all of my thoughts and so I'm just going to read those while we're sitting here I would like to thank the administration and the members of the committee for bringing this proposal to the board I want to thank CTA for the many meetings held to discuss the issues raised by this proposal and last I would like to thank the many

054parents and staff who shared their comments with us and I as well as my fellow board members have read them all I believe that a majority of the comments favored the late start for secondary schools but did in favor lengthening the elementary day I have asked many questions concerning this proposal as it has evolved from when it was first mentioned in the spring of 2018 to the proposal it is now I would like to share some thoughts I think are important to consider before we vote and many of these thoughts are not evolving around some of the questions I asked currently there is an issue of the pandemic which has disrupted schools across the nation and they have had to reinvent themselves in order to deliver a quality education to students because of kovat 19

055the future is an unknown at this point we're not even sure schools will be able to bring students into the buildings in the fall on May 11th 2020 the Indianapolis Star published an article with the headline Indiana State plunges state revenues plunge 1 billion dollars in April amid coronavirus shutdown one forecast in the article said and a quote state governments would need until at least 2024 to return to 2019 funding levels that's not unlike what happened to Indiana's budget in the years following the 2008-2009 recession and quote at that time the district's budget was reduced by over three million dollars in the middle of the school year money the district has not recouped from that loss the article also stated that the state will probably eat through its surplus by autumn this may mean we

056could be facing budget cuts in the future Jennifer McCormick State Superintendent of Public Instruction stated at the end of April that school may start up next academic year with a hybrid experience of remote learning and in-person classes classes could be in shifts what does that mean well I listen to a conversation today on NPR between Diane Ravitz and Randi Weingarten regarding the Rio opening of schools mrs. Weingarten said mentioned several possibilities have been discussed stager times for students like a Monday Wednesday and a tooth Tuesday Thursday with a Friday open could be double sessions morning an afternoon or number three and a signed day for students to go to school with remote learning happening at home we don't know yet what school will look like but it was stated that these changes will cost more

057money the CDC has recently put out guidelines for school reopening and governor Holcomb has said that a decision would be made in July finally following the final stage of reopening with all of these unknowns I can't support spending additional money to extend the elementary school day the projected cost given to us was around two hundred and thirty seven thousand dollars with several unknowns at this time and although this isn't a lot of money in comparison to our total budget it is still two hundred and thirty seven thousand dollars in a time of uncertainties this amount of money also equates to hiring about three and a half teachers or 14.8 IAS which I think would be a better use of that money if we're going to spend therefore I would like to amend the motion on

058the table to be for this chit start changes for start times for the elementary and secondary schools but not lakes in the elementary school day Pam would you like to let others ask questions before you seek to amend the motion or would you like to amend the motion now I'll amend the motion after everybody's done I guess that Thank You Katie any questions well actually I'm sorry dr. Beresford would you like to respond to any of the items that Pam raised um no not really I mean they're they're what I didn't I didn't if I if I missed a question Pam let me know but I I know that you're just speaking your mind and your thoughts so but I don't have a response to that okay thank you Katie um yeah could you explain

059dr. bears for a little bit for those who may not know so the board will vote on a policy but then it goes into administrative guidelines and then procedures and the schools kind of make decisions could you kind of explain a little bit how this will kind of then go to the next step of going into what particular schools will do sure so we bring this to you and then if it's approved then we would we would start planning on how that would be implemented a lot of our administrative team has already been looking at we've included all of our principals so they're already have some prototypes of schedules that sort of thing as far as the prep time things that would take some discussion with with Pete and his team and the CTA and

060you know as far as that goes so it would really just be kind of launching pad I guess I would say that a lot of there's a lot of questions about the fall and obviously this reference recommendation is for when school is in regular session with our regular setting we really don't have a clear idea of what the rules are going to be in the fall and what that schedule might look like and I've heard the same miles that you know that was payment and talked about so the time schedule would you know that would be a different whole different schedule there's recommendation would be use when were in school on rec in a regular setting in a regular environment without the threat of a health pandemic so your question it did thank you okay

061okay Thank You Lin do you have any questions I don't have questions that just have comments so I think that from my personal observation experience and where her from personal stories I think there's a lot of benefits of the Daystar they starting time for secondary level and for elementary schools we do hear a lot of concerns I think that we want to give the best benefits for our students so I approve I agree that we should give you a try of giving extra or 15 minutes to make a 30 minute reset block time for a recess and I'm sure that the school district sorry the district administrator will report on how that impacts our elementary school and other students so we may make adjustments maybe from there but that's key be a try thank you

062okay so thank you for members for your your questions and comments we have a motion on the table from Pam and you want to restate your motion yes I would like to change the motion to only be in the start times for elementary and the middle schools and not to lengthen the elementary school day okay do we have a second for that motion undo it so with no second that motion fails we will now move we will now vote on the recommendation presented by dr. Beresford in the administration to the changes to school days if you're voting in favor please raise your hand now okay I have four in favor if you're voting against a recommendation please raise your hand now thank you I have one opposed Colleen do we need to orally state it

063are you good I've got thank you thank you so the motion to raise two ways to change the school day as recommended by administration passes four to zero thank you everybody for all your comments all your input and we look forward to seeing how that's implemented next we will move to discussion that was a four to zero that was four sorry yes Pam I apologize it was four to one with Pam voting opposed myself Lynn Leila and Katie voting in favor of the recommendation next on the agenda we moved to a couple of discussion items the first one is a caramel clay public library board appointment dr. Beresford thank you mr. Kirschner just for a little background the caramel clay Board of Trustees makes three appointments three appointees to the Carmel Public Library Board now

064in 2018 miss Stephanie Kim was appointed to the Carmel clay by the the board to fill the remaining term of library trustee bill why Benga who sadly passed away on February the 19th of 2018 mr. Bob Sweeney the director of the Carmel clay Public Library is recommending the reappointment of mrs. Kim to the Carmel clay library board her term would become effective on July 1st and 2020 and would end on June the 30th of 24 so talk with Bob and and she had done the interim piece and he was recommending her to continue on the board and I mean I'm supportive of that recommendation that she would continue on that board so that was the discussion item for the that appointment oh thank you dr. Beresford so that recommendation will come back to us at

065another meeting for approval of appointment to fill the spot designated on the Carmel Public Library board for a school district as you remember as you may or may not remember the last appointment we filled was someone that's near and dear to all of us a former principal in high school so we will get to that another meeting do we have any questions for dr. Beresford thank you seeing none the next discussion item is a presentation by mr. McMichael about benefit changes for administrators department chairs therapists and nurses yes there's two parts to this proposal the first is currently we had those employee groups that you mentioned are the employees that receive a 1% match in previous years all of our almost all of our employees received a match including our teachers and and our support

066staff but I'm sorry not our support staff but our teachers did and so through the course of bargaining the the match was eliminated with the teachers group but continued with these groups and at this time we feel the district and really the district and the employees would be better served to eliminate the match going forward we would the proposal does recommend that we continue with our current employees and grandfather them so as to not take a benefit away from them and but going forward we feel that it would be best not to have a match for any of our employees we also feel that with the benefits that our employees have both locally as well as the State Teachers Retirement Fund our employees are very fortunate that we continue to have a defined pension program

067as well as there's a 3% of the employees annual salary is contributed to an annuity at the state level and then locally we provide a benefit of a vibha contribution for health insurance for health expenses as well as another contribution to a 401 a that doesn't require a match and so the second part of this recommendation then is we provide cell phones to a number of our employees and here we're recommending that for our administrative employees that in lieu of providing a phone and the service that we provide a $50 a pay stipend and then the these employees would provide their own phone currently we have a number of employees that carried two phones because they already have a personal phone and then we provide the district phone and and so we believe this would

068be in the best interest of these employees and the cost differences we attempted to make it cost neutral and so it's really not a financial issue as much as just a procedural issue okay thank you Roger do we have any questions for Roger and this item go ahead Thank You Roger how many are of the people that we mentioned will be grandfathered all of them would be grandfathered because they all currently we're currently providing these employees with a cell phone and so we would continued we would grandfather them and simply providing a stipend and rather than a phone directly and paying for the cost of the phone and in the service I meant for the 403b oh I'm sorry and your I'm sorry your question again how many of the people I'm assuming all of

069them are grandfathered since nobody's knew that's correct it would be yes that's correct those employees all receive currently receive a match okay so does that mean they continue to receive it from now on then yes basically that won't change it won't change for the current employees over time as we hire new employees any new employee would not receive the benefit and and this is a the practice of grandfathering is pretty typical in carmell as we have over the years the eliminated you know benefits we've had I don't know that I can call time where we've taken taken the benefit away in a in a bargaining situation there were requires course to meet you agreement and and but we've not just unilaterally taken a benefit away from current employees right I remember Thank You Leila Thank

070You Roger um couple questions first the nurses who are hired that we have that are through st. Vincent do they currently get a match or that is all st. Vincent that's that's all st. Vincent's 30 so we have very few nurses that are currently getting dis match then that's correct about five or six I believe okay and then the administrators who have who will get this phone stipend or all of them on like a two hundred and eighty day are they full year employees per se not necessarily most of them most of our administrators are two hundred and sixty day administrators that there are like a system principles for example that are less than that they're from 195 days to 205 days and yes they do would so we would cover the cost of those

071phones all year round is that how we do it now yes okay Thank You Lynn or Katie any questions on this No Thank You Raja I'm straddling oh no question Clinton okay so stick it Roger do you envision this being two separate recommendations going forward or is there any reason that they're tied together they're not particularly tied together it was more a matter of timing it for a July first effective date which is is the cycle that we're on for for salary and benefits for our employees other than that they're not the ones not related to the other okay thank you I mean I know I mean I think I have some more specific questions but really it's more just about amounts of employees and dollar amounts and you know I just don't seem that

072will get more detail and that we can ask questions when they come when it comes before us next time so thank you Roger next discussion item is I know there miscellaneous materials adoption dr. Dudley okay so as I promised last month I said I would be bringing another discussion for more materials adoption this year we were in the middle of our big adoption in literacy and you'll recall we did our program evaluation last year and then we had a committee made up of teachers administrators and parents looking at materials for literacy adoption and then coded notes team struck and we went virtual we tried to do some continuation of that committee we really thought we'd might be able to get some things done at the high school because we really had a lot of good

073momentum going but then we found out that maybe it wasn't in the best interest to get the very best materials to try to do that virtually so we put that on hold except for some of the items that the committee had already decided upon prior to going into virtual learning and so on this recommendation here I have it is actually comes out to be a few literacy pieces it looks like a lot of literacy pieces especially at the elementary but we're looking at adding some different books for our IB English and part of that is that the curriculum for the IB English course has changed and they are suggesting different books also we're adding a different book for the AP capstone seminar course and also our American Lit course and then at the middle school

074we are recommending that we add an online piece called actively learn and what this is is this is an online piece that provides a plethora of online materials for our students to use they can go in and annotate those materials and then it provides a lot of choice for a very small amount of money because in the past we've had lots and lots of books that we've provided are very costly and the management of those books this provides it all in one app that our students can use because one of the recommendations are that you know students do like the hard copy of the books and we're still going to continue with hard copy but they also there's a place for that online piece and this will provide that so that's for their middle schools

075and then in our elementary schools we are looking to adopt additional classroom libraries these are bookshelves that as you can see are high interest high interest nonfiction fiction it's highly along to give our teachers in the classroom a variety of different levels in the students a variety of different choices because one of the recommendations again was to have a variety of those choices that the students can choose from at their interest level because we know the more that they read and the more they're interested in reading their literacy will improve so in the other piece we have on this part - of materials adoption are for our new courses in special ed or applied English 9 her applied English 9 and 11 as well as our applied geometry and are applied to this history and

076these are all new courses that have come on board with our content connectors we started in 9th grade last year we adopted materials for 10th grade and this is 11th grade and we've had him back the English nine because what we found is what we adopted for our 10th grade English classes was really very beneficial and so we're adopting the same thing for 9 and 11 so that's our part 2 of materials adoption for discussion this evening well thank you dr. Dudley for part two which will come back to us at another meeting but do we have any questions for dr. Dudley Pam yes dr. Dudley I've noticed on grade to literacy there's a bunch of levels that will be shared with the students some of the same levels are in grade one but grade

077three if there are students still reading in the grade two levels are they going to have access to the leveled reading so in those grade three even though the titles of those grade three it says Grade three shelves you know in the different titles they include a variety of the levels as well so they will have access and then this is adding materials to the classroom libraries that are teachers and our last adoption we received a lot of materials for the students that have the different levels so what we were trying to do is augment those where they didn't happen so grade three at the last adoption had a lot of the different levels whereas the high interest pieces they didn't necessarily have so we were trying to augment that okay and I assume grade

0784 in grade 5 or the same way yes correct okay and is this the same literacy program that we're currently using no these are the last one we adopted last six years ago was reached for reading it did include different bookshelves from we're purchasing these from bookstores and Hyneman but it was not the same ones they those are different okay so will we use both I mean will we incorporate we're going to throw one out just just to use the other right that is correct we will continue to use the shells that we adopted time and this will provide more choices for our students in the classroom and a variety of different reading levels okay I remember those reading books were great to have when we were working on leveled reading thank you Thank You

079Pam whele Thank You Aimee and my question isn't just about this these materials that we're looking to adopt but maybe more of a larger bigger idea we're you know during this pandemic time and we're doing so much virtual learning do these books and these materials lend themselves well to online learning and is that a criteria that we have used in the past to filter which materials we're selecting so in materials in general many of the materials do have online components for example our last elementary adoption in reach for reading it does have an online component in these books that we're looking at for the elementary are not necessarily lend themselves to online learning however the the actively learn definitely lends itself to that online learning some of the pieces we have you know our students

080do have access to online books through we have a partnership with the Carmel clay public library where we can continue to build up we help them build up their library where our students have access to those online books also students on have had access to my on which is an also a variety of different online books so that will lend itself at the high school in the middle school adopting a lot of the text books a lot of them do have online features and even at the elementary as well like our social studies materials they'll have an online piece that has includes an online book our everyday math program as well includes those online features and then the textbooks at the middle school in the high school as well so there there is still a

081high of those pieces it just really depends on what you're looking at okay and I'm assuming the answer is yes but when we do adopt books do we have the online component built into the contract with these publishers it depends if it's just a flat PDF of the online then yes it is included in some companies and sometimes in the smaller companies they look at the pricing and it's either either/or where you can get the hard copy or you can get the online copy and we have not gone to a company that was either/or because until we get to that one to one piece we can't say we are going to do an online for everybody next year we're looking at movement that one-to-one for our middle schools so we can look in that direction

082but it really depends mmm many of the bigger companies do include both components but some of the smaller companies you have to choose thank you I'm finished thank you okay Thank You Katie or Lin any questions for dr. Dudley no questions thank you all right thank you next we will move to reports the first report is from dr. Dudley virtual learning update okay thank you okay are you seeing my screen right now virtual learning okay wonderful so last meeting I did share an update of where we were in 21 days into our virtual learning but this evening I want to share a very quick report on our virtual learning are the lessons we've learned over this last quarter because we are finishing up we have three more days of school happening and so our lessons

083that we've learned and then our next steps of where we want to go so as we talked about earlier in the meeting it was mentioned a couple of different times we do not yet know what next year will bring you know where the governor will come out in July and make recommendations for us we may start the year using virtual learning we may start the year back in buildings in person or we may have some hybrid blend of different models however we do know that virtual learning will be in the mix even if it's only used for adequately throughout the year possibly through it with professional development days or inclement weather days so moving to a virtual learning environment has taught us many lessons over the last quarter of the year in carbon play schools

084continuous improvement is one of our cornerstones of how we do business and we continuously reflect on our practices and our experiences in order to determine how we might improve those practices so that we are providing the very best education for all of our students and so this evening I'd like to share some of what we learned over the past school year and there are next steps of how we want to improve those virtual learning opportunities so in David Letterman fashion I will now present to you our top 10 lessons learned in next steps for virtual learning so number 10 innovation so as difficult as disruption is times of disruption can also spark that innovation and the disruption of moving to a virtual setting forced our staff to look at our current practices and become innovative

085in ways that in ways that we teach our students and our teachers were resilient and really exhibited that growth mindset our students and Families also needed to develop those new and innovative ways to manage the virtual learning environment from home and this past quarter to be frank has been very difficult we've made many many mistakes but we also learned from those mistakes and we developed new and innovative ways to meet the needs of our students and one teacher said to me just last week she says you know I learned more this last quarter of teaching in a that I learned over my entire career of 25 years in education and it's just it's really just for accessibility our practices and how do we continue to get better number 9 confidence in using canvas so as

086you'll recall we adopted canvas as a learning management system a few years ago and whenever you adopt a new tool and the organization you experienced an implementation journey you have some early adopters that dive right in that are so excited to use it and learn everything about it and then you have others that just dip their toe in and they certainly this past quarter moving virtual learning all of our teachers ready or not had to dive into the deep end to use canvas even if they weren't feeling completely confident in their skills but what we found was that all of our teachers grew their confidence in their skills and using canvas and will be able to use those newly developed skills next year regardless of the models that we might use in educating our students

087number eight we have discovery our staff and our students have the opportunity to discover those new technology tools and resources to use to engage students in learning and very similar to building those confidences and using canvas some of them they knew the tools were out there but they weren't necessarily using them in their classroom on a day-to-day basis but they found that they really enhanced the learning in that virtual learning setting for example we had one teacher you know we've talked about foot grid different times in word workshops over the years where teachers have might use that to where student never show they're learning only one teacher at the elementary school where he incorporated flipgrid in a math class where the students didn't just show they're learning but they use that technology to teach other

088students how to solve a specific math problem so they really needed to understand that concept at a very deep level in order to teach it to their peers and this deep learning to play in a classroom where these students were at risk in their math journey and so these students really using that in a very very creative way and that deep learning in that virtual setting was a very positive piece number seven professional learning networks so this disruption has caused our staff to develop and expand their professional learning networks and as you think about if I know many of you have attended C 4 over the years or maybe at different sessions on developing that professional learning network through using different technology pieces what our teachers what we found in this disruption is that our

089teachers relied on each other and they collaborated during the past quarter more than ever they always are very collaborative but this in this way we saw collaboration in ways that we've never seen in the past and not only did they collaborate with their team and teachers across their building they collaborated with teachers across the district as well as teachers across and other districts across the state across the country and even across the world and these building these professional learning networks will really help our teachers and those relationships as they continue to grow as educators and that is a piece that is so important to as we know we always want to continue to learn and grow and this disruption has really enhanced that professional learning network number six as we look at those priorities standards

090as you can see even tonight you know when we do a virtual board meeting everything seems to take a little bit longer and that's the same thing with in virtual learning everything seems to take at least twice as long as if you were in the classroom in person even there's a very different way of thinking about what that looks like so our teachers when they were moved to that virtual environment they were forced to really focus on what are the most essential standards can be very clear on what those learning targets were and as we move forward we'll continue to provide that professional development opportunities for our teachers so that we may develop those lessons focus on those learning concepts and the courses that they teach and really look at those curriculum maps and develop

091those priority standards so if we are continuing with virtual learning or we have some hybrid model we'll know we'll make sure that all of our students get that guaranteed viable curriculum across the district regardless of where they're at so we have number five is our virtual classroom and as you'll recall in less than a week we moved from in-person classrooms to virtual classrooms and canvas was transformed from our learning management system into our actual virtual classroom and one thing that our students our families noticed very quickly was that we are not consistent in the ways that we organize the content in the ways that we communicated expectations and assignments or in the ways that would provide an instruction to students being at canvas and these inconsistencies made it difficult for some of our students to

092navigate through that virtual environment and put an extra burden when everything else was very new as well so in order to improve those experiences for our students and our families will tighten up and tweak those common expectations that we have for using canvas as a virtual classroom and provide those professional development for our teachers moving forward so that our students our families will be provided with a virtual classroom so that they may easily navigate navigate through in order to have those meaningful learning experiences and number for assessment so providing focused feedback advances the learning and one way to do that is through feedback on assessment creating meaningful valid assessments is very different in a virtual environment as it is compared to in it any person environment and so we'll continue to reflect on our assessment

093practices and provide professional developments on how to develop those meaningful assessments to advance the learning for students in a virtual setting as well number three we have differentiating learning experiences and one of the biggest challenges in moving to virtual learning has been in providing that just right instruction for all of our students and it's been extreme challenging meeting the needs of our special education students as well as our English learners and so we will continue to provide those opportunities to learn about how to develop those virtual structures and that design those lessons to meet the different needs of all of our students and make sure that we're providing that especially designed instruction for our most vulnerable learners number two we have student engagement and another challenge and we talked about this last time was sustaining

094that engagement in learning and we found that you know at first we went to personal learning and it was very novel it is exciting to the students and our students who are engaged but then as that novelty wore off we were challenged to continue to design that instruction that engaged the students and sustain their engagement and this will be an ongoing opportunity learning opportunity for all of our teachers as we continue to look at how do we ensure and students engaged and they sustain that engagement and our top ten number one is those connections and so as we've talked about before it has been challenging to continue to connect with our students and our families and our staff through that virtual environment and this year moving to that personal learning with the exception of our

095classes at the middle school that teach just quarterly classes are elected some of our elective classes the majority of our students our teachers have the advantage of building in-person relationships before moving to a new virtual environment however if we start next year in a virtual environment will not have that advantage of having built those relationships so this will become even more challenging we're very aware of this challenge and looking at how do we develop how can we be very creative in developing ways and structures in order for teachers and students to develop those relationships because we know without those positive connections and those relationships between the students and the teachers and the students and the students the learning that will not be as robust and meaningful as it could be with those very positive relationships

096so this next week moving forward we want to continue to gather some additional formal feedback so we're going to be sending out a very short surveys to our students to our families and our staffs so that we can provide we can get gather even more formal feedback we've received a lot of feedback from students as well as staff and Families but we want to provide another opportunity to gather that feedback and because we want to be able to target our professional development in order to improve those educational opportunities for our students and this you know during this last quarter it has been so unique it's probably the most unique that I've seen in my 31 years in education in this disruption that the pandemic has caused has pushed our students our staff and our families

097to become innovative and to improve the education that we're providing to our students and I'm confident that will continue to reflect and improve so that we will continue to be the best of getting better and karmically schools because that's really what we're all about and regardless of what the future holds we'll I'm confident we'll be able to continue to provide those just right learning opportunities for all of our students well thank you dr. Dudley for this timely update and to quote dr. Beresford we strive to be the best at getting better we understand the situation that we were thrown into and we to quote others we kind of built the airplane in the sky and I'm very proud of what we were able to accomplish so do any of the board members have questions for

098dr. Dudley no well thank you again Oh dr. Beresford I might just add a comment Amy actually took the administrative staff through this reflective process to get started on getting feedback on you know things that went well I'm things it didn't go well and and we actually get a lot of good feedback off of you know that and what should we stop doing what can we improve on and one of the interesting things that came out at Congress that I want to share was kids that that weren't as engaged in school during the regular schedule suddenly became very engaged virtually and on the flip side we had kids that did wonderfully in in live school that struggled with the virtual learning settings and so you know that just brought some new challenges to us but

099also it gave us a little light bulb moment because I've always said that I don't know about sometimes I think to close the achievement gap we really need to close the engagement gap and and we learned some important things I think that's going to really pay off in the future so a great job though thank you okay thank you again to all of our teachers administrators tax everybody that that made virtual learning possible we cannot thank them enough the next report we have is a facilities recommendation report presenting it will be Roger and a supporting cast including Ryan Faran Bart York William pain uija Miller dr. harness Chris creaky Jimmy means inskeep and Chris plumb so I will turn it over to Michael thank you we did a videotape for this presentation you'll find it's

100it's rather lengthy and I apologize for that but as you know this is a significant recommendation and has a lot of pieces to it so we'll get right to it and and share the video and then we stand ready to respond to questions that might have thank you you this evening we're going to present proposed facility projects for 2021 through 2023 these projects are consistent with our approach of doing mid life cycle renovations after 15 to 17 years and major renovations after 30 to 35 years we'll also be proposing additions at Carmel High School which are needed to support the growth in enrollment we have several individuals who will be presenting participating in the presentation this evening I'll begin by asking Ron Ferran to present the miscellaneous projects at Carmel High School and various other

101schools Thank You Roger members of the board have several projects that across the district starting with the high school you'll hear about some bigger projects in a few minutes but we also have numerous little projects to take care of there we want to replace the translucent panels in field house and the main gym and the natatorium those are have exceeded their normal lifespan and we've been having issues with the surfaces delaminating and causing leaks we also are looking at improvements to in a classroom for their culinary arts program replacing parking lot lights with LED fixtures we're wanting to replace the shoulders and boilers at spoilers two and three you may recall that we replaced boiler one this past school year and this will be a continuation of that project and then of course replacing chillers

102which are all of that equipment has is exceeding its normal lifespan we want to construct an addition at the current loading dock door which is door 9 if you're familiar with the building for additional storage space for equipment we're looking at remodeling in the field house to create some restroom space there's just limited restroom area down in that area and with some of the uses there we have a significant need for additional restroom facilities we're looking at a roof restoration project in one portion of the building we've done a couple of these in the past three or four years we're able to do some repair work and treatment to that surface which gives us about 10 to 15 years warranty period on those older roofs and finally there where we want to do some improvements

103in the planetarium primarily focused on replacing seating which had begun to show some wear and tear and you know we're having to do a lot of replacement there parks then we're moving down middle school we want to reconfigure their northern parking lot to better respond to their drop-off procedures there and we're also looking at doing some restoration work on their running track clay Miller will be working on a running track for us del will be replacing the main lobby skylight it's also a translucent panel system and again just due to the age we're seeing some deterioration of the panel product components Tom meadow elementary school we want to replace the playground surfacing it's currently mulch and we've been replacing our surfaces throughout the district with a port in place safety surface gives us a lot

104more accessibility for all students and a lot less maintenance Carmel life and Learning Center we work there would be to replace and upgrade heating and cooling systems and temperature control systems we believe that current system dates from back when it was still a library and so we're looking to make some improvements on that equipment and then finally at our facilities and transportation operation do a at our west side building it's time for interior finishes renovation and then throughout the district we want to we need to upgrade our Seamans temperature control system to the new operating system and that will affect all but about a half a dozen buildings so it's across the district at this point I'll turn it over to Chris creaky even everybody I'm Chris Wragge I'm the performing arts department chairman at

105Carmel High School Thank You mr. Kirsch mayor members of the board for the opportunity to present some renovation and facility expansion needs for the Performing Arts Department CHS the Nutri large-scale renovation in addition to the current CHS performing arts instructional facilities falls into four main categories the first the current instructional spaces are severely undersized for the size and scope of the programs in all areas band choir orchestra theater film and the piano music theory classes there's no possibility for expansion of sections or curricular offerings within the current instructional spaces even though the number of students and every program are continuing to grow number two the current storage facilities do not meet our current needs and necessitate the storage of significant quantities of expensive equipment in hallways perimeters of rooms and instructional spaces this results in

106massive security issues bus for school owned and student owned equipment number three the main instructional groupings within the department band choir orchestra and the theatre film classes are separated physically into multiple areas of the building which hinders the team instruction and collaborations that are built into our curriculum and before the auditorium needs a major renovation including replacement of the seating replacement it finishes lighting upgrades acoustical upgrades current replacement of various other upgrades especially of the behind-the-scenes mechanical issues our current status in the department is the Performing Arts Department facilities are serving nearly 2,000 students with courses in band choir orchestra theatre film technical theatre and piano music theory the department's experienced rapid growth over the last twenty years and the environment and facility usage continues to trend upward there are three main areas of our

107existing facilities within the department the vary widely in age and current usability the band and orchestra complex p100 and p120 93 and happened for the first time in 1994 and they have been partially renovated for additional space and usefulness in the intervening years specifically filling the band room floor and restructuring walls within the percussion storage area in 2014 the original facilities were built to serve a band program of 250 students and 125 Orchestra students in the orchestra with appropriately sized room storage and auxilary rehearsal rooms for the time currently these same spaces are serving nearly 600 band students and over 350 Orchestra students both rooms are in use every period of both days and there's no possibility of adding additional sections in either band or Orchestra due to the lack of space even though enrollment

108numbers continue to trend upward rapidly in 1993 there were two concert bands - jazz bands a marching band of a hundred and seventy no winter garter percussion programs at all and currently the facilities handling seven concert bands six jazz bands marching band of three hundred and thirty members three runner guards and a winter percussion program in 1993 the orchestra program consists of one full orchestra in one string orchestra and currently there's two full orchestras and five string orchestras and play in that facility in order to accommodate the massive increases in enrollment and course offerings the rehearsal spaces have been created out of storage rooms and are now at the breaking point with both with facilities to rehearse and an appropriate storage for all of the associated equipment we have a massive security issue with school

109owned and student-owned instruments being stored in hallways and around the perimeter of the main rehearsal rooms both main rehearsal rooms P 100 and 105 are now too small to safely accommodate the size ensembles rehearsing in them but from a physical space and sound volume standpoint the perimeter of both main rehearsal rooms is being used as storage and at limited the usable size of the rooms even further those rooms are also utilizing dated sound and video technology in neither room has the capability of to create any kind of video or audio recordings of rehearsals the p 102 piano music theory room which is in between those two facilities is also completely full I mean can expand enrollment or capacity either all of these facility is in use after school from 3 o'clock to 9 a.m. nearly

110every day and also most Saturdays when regarding winter percussion programs require gym floor size spaces and height of ceilings to function filling in the band room for created one such facility although it's 65 by 88 limits which of the groups can use it for to rehearse and requires that all items have been stored around the perimeter of the room be moved into the hallways for every rehearsal the rest of the hundreds of hours of rehearsal time for all of these groups must be scheduled into gyms and cafeterias both at CHS and Creekside middle school and even with incredible cooperation and work from Jim Nance keep in our athletic department they sometimes must be scheduled inopportune times or completely canceled due to the lack of available space scheduling these rehearsals in the facilities requires many many

111hours of puzzle work that would be of limited necessity with proper PA D facility the theater room film and choir room area was originally built as nearest we configure in 1967 and has had very limited renovations since that point they were the original band and orchestra rooms at the high school they've been converted to their current uses in 1993 when those band and orchestras came online there was a slight remodel area of the area to divide these spaces into their current format in the late 90s in 1993 those rooms were serving a choir program of three hundred students and four choirs in a theater program of less than 100 students and four classes they're now supporting over 500 students in ten choirs in 250 students and theater along with our additional added spaces in D

112157 and 151 that we'll talk about in a moment a completely new IB film program and that also has four sections and 150 students is also in these facilities P 123 is a level Dreiser room it was the old band room at the high school and with the IB film program and the theater classes in there those risers hinders the necessary for space for those classrooms and the computers for the film courses are all located on temporary tables around the rear of the room facing away from the main instructional area P 118 which was the old orchestra room is much too small for the current larger choir enrollments and it also has narrow levels in it that make it nearly useless for any kind of dance rehearsal with requires both rooms lack storage options on

113are at their maximum capacity the auditorium storage area that is in between those rooms is difficult to access and the limits the size of the props and scenery that can be stored in there because the size of the door structures coming into that room there's also a physical separation of the choir facilities and office spaces between P 118 and a 157 that does create significant supervision and issues for us there are additional facilities near those spaces that are being used currently as a sewing room in costume storage areas that are also maxed out in their capacity due to the size of the programs we did add a 151 as a second theater classroom space which was an English classroom and that accommodates three sections of choir choir theater classes on gold days I mean is

114also regularly in use on blue days as a sectional facility for band choir orchestra students be 157 153 in the Studio Theatre is the newest of our facilities they were built in the renovation that added the freshmen to facility to the high school their original intent was as a shared room for all of our freshman ensembles and we have had to now movie 157 to completely choir focused because again the capacity of P 118 doesn't work for them um the Studio Theatre was created out of the old library space of the high school when the new media center opened its a small black box space that's used as a rehearsal facility and also as a performance space for smaller productions is problematic due to its lack of size and lack of any offstage areas for

115construction or storage the productions in the facilities regularly sell out due to limited seating capacity even with multi show runs of the productions the space is also constantly used by PD rehearsals events and CHS wide use for meetings and testing etc so in summary the p80 facilities need large-scale renovations and additions due to the greatly expanded enrollments course offerings and usage since their original construction in all areas all of the interested parties have work to accommodate this growth with small renovations on reports and current facilities but the rooms and storage areas were built for programs that are significantly smaller in scope than their current size and status the storage is inadequate current spaces are in disarray because of the number of items that need a home security of our equipment is a problem in the

116number of restrooms and drinking fountains are insufficient and also causing issues for our audiences in the auditorium and daily used in these students so thank you very much for your time and consideration of this much-needed project for us students and faculty of the performing arts department greatly appreciated and I'd like to move it to mr. bill pang from Fanning house to talk about details on the project president kirchner members of the board dr. good evening thank you for this opportunity again I'm bill Payne chief executive officer fanning Howie architects and engineers as you have heard this project includes work both on the main campus as well as at the football stadium in heartland field I'm gonna provide some overall context and then move directly to the Performing Arts Department and show how this plan will

117address the issues that mr. Craig is just outlined for you just to put it in context here is the overall high school campus plan which of course stretched all the way from Main Street to north of the football stadium it includes the practice football fields to the north oriented is north is to the right on this overall plan this next overlay indicates the areas that will be addressed in these projects beginning at the south end adjacent to Main Street with the Performing Arts Department the natatorium work immediately to the north as well as a new parking lot expanded parking lot work at Murrayfield a new additional parking lot just south of smokey and adjacent to the Trail of Tears and that a number of projects designated for the football stadium so let's focus on the

118Performing Arts Department first and so again we're seeing the entire area here with an overlay and color that illustrates some of the proposed work in this project we're able to provide greater affinity between programs and a reorganization as well as additional square footage to address many of the issues if not all the issues that mr. Craig II just outlined one of the ways we're doing this is we're providing an addition on the south end of the Performing Arts Department that extends out closer to Main Street this is in line with what has been happening on Main Street as a more hard her urban edge has been provided more adjacent to Main Street and so this is in line with the city's desires to see that happening all along the length of Main Street downtown we're

119also adding some additional square footage immediately to the east of the Performing Arts Department let's focus in a little bit more on the Southend of the performing arts department and we'll talk about how this is meeting the criteria so this is the South End and you'll recognize the auditorium shape in purple to the south of that then are the two large rehearsal spaces that exist both band and orchestra immediately south of that is the new addition which will be a new larger orchestra rehearsal space a third large rehearsal space and then additional storage and support spaces which are required by the music department in providing these spaces then we'll be able to go back and eliminate some of the smaller spaces within the band rehearsal space and reconfigure the orchestra rehearsal space for percussion rehearsal

120offices restrooms offices and other needed support areas in doing so we're providing greater floor area for the larger participation by larger groups that mr. cranky outlined circulation will also be improved between all these spaces and storage space will be provided to eliminate instrument and other equipment storage that currently is occurring within the corridors the auditorium will receive what we characterize as a mid-life renovation this will address seating finishes specific lighting criteria orchestra pit the stage floor and some other specific elements that all are within a criteria of that mid-life renovation it was expressed that the studio theater was not adequate and so this is being relocated immediately east of the diagram auditorium it will be much larger it'll be flat floor so that'll be much more flexible and accommodate all sizes of groups in addition

121in that area we'll be providing additional storage as well as sewing in costume storage immediately adjacent again as we talk about this reorganization what you'll notice is that now we have the theater and drama classrooms immediately adjacent to the auditorium as well as to the studio theater and reconfigured in a way that they're much more functional and useful for the programming if we move to the north then by relocating the studio theater - immediately east of the Dail graham auditorium we're able to repurpose that space for a large choir rehearsal room that will be flat floored now in essence what we've done is we've been able to organize all the choral programs within a singular area as you can see and then other renovations are being accomplished - some of the other spaces illustrated in

122blue to further the needs of those departments so at this point I'd like to introduce Jimmy insky Thank You mr. Payne and mr. Kirschner mr. McMichael appreciate your time with these projects they are they're very essential I think to the ongoing excellence that all of our programs are seeing across the board and I kind of break this down for athletics in four different areas all of which kind of have an underlying tone of why the need exists so starting at Murray Stadium which we currently use for soccer and the fall and lacrosse in the spring we have added turf to the facility back in 2014 and you might remember we also added three additional turf fields at the stadium complex as well not only at the game field but also in the to practice field

123areas these have been major enhancements to those facilities in terms of use however some of those outlying auxilary areas and other parts of the stadium are now kind of due for renovation and replacement so starting at Murray stadium the lighting pole fixtures that are there are currently approximately sixty years of age they have some severe issues with the circuit breaker boxes sometimes not coming on during games sometimes going out during games which can be problematic so this would replace those with new posts and also with LED lighting this would also include a project there at Murray stadium to increase safety netting during the lacrosse season across the south end of the complex and also increase the seating at the venue by about 30% which is needed on some days and nights at the the venue

124kind of switching gears to the football stadium there are some needs here also that that not only go with the renovation of a facility that opened in the fall of 1991 and is obviously coming up on 30 years of age so we're seeing some concrete work that would need to be done renovations that would also bring us into being a DA compliant in a lot of areas this is something that is an ongoing issue not only in the fall with our large football events that go on at the stadium but also in the spring with track events so some of these projects deal with the ADA a compliance also some of these projects deal with the growth in our programs so we have to go historically back with our programs and when the stadium was

125built in 1991 to figure out where we're at here in 2020 and why these needs exist so going back to 1991 when the stadium was built you may or may not remember that freshmen were still not a part of Carmel High School they were still housed at r2 junior High's at the time Carmel and clay so during that time period we have included freshman football and also increased the size of our track programs immensely as well the number of student athletes and our programs at Carmel High School just from the year 2000 have grown by 100 percent going from about 800 and 2000 to 1600 student athletes and the year 2020 in that time period we've also added some programs including unified track in the spring so when you start counting up the number of

126locker rooms that we have at the facility we also need to think about places for those unified track members to go which include over 100 members of our athletes and participants as well with that program in the meantime our football program has grown to about 220 student athletes during that time period which is quite an increase in the numbers of students participating in those programs during that time period we are fortunate that we have some areas there north of the facility that can be repurposed namely the grass practice field which would become as proposed a new venue for our field events and allow for additional shot put and discus areas which would make it more safe for all of our athletes competing boys track and girls track but also our unified sport athletes as well

127there in the springtime so that's a little bit of an overview of the stadium that South building that is proposed at the south end outside of the track in just north of where the basketball courts at or and the South parking lot would help to house that additional locker room but would also give us a much needed area for restrooms at the field event level and also a concession stand if you've been to the visitors side at the stadium concessions operate out of a a slowly decaying wooden it's the best barn if you will that you might have in your back yard so it's overdue for demolishing and moving into an area that better fits our facilities and look throughout the school district moving over to the proposed natatorium addition and new diving well to

128talk about that and the needs are very pretty simple our school in district has grown with the number of swimmers involved in our program from kindergarten through twelfth grade and remember there's one pool in the district just since the year 2005 we've gone from about 180 students swimming in that age range up to over 500 so more than increasing by one hundred percent obviously during that timeframe and we've been able to get creative and mr. cranky mentioned this with the number of court spaces we have related to performing arts practices with winter guard and all of our basketball practices and other sports that take up those gym spaces from November to March that much-needed time inside the pool is a little different you cannot schedule a pool 24/7 and that's for a number of reasons

129but the biggest area there is air quality as we brought in some pool consultants to look at the use of that facility there is kind of an air exchange rate that occurs within any sort of pool structure and when you put that many people in the pool it does take some recovery time as well so the addition of this second pool would better fit our needs from a facility that opened in 1998 and we know that our school population has also grown from about 2,800 students at that time period to our current level of about 5,300 so just with the growth and size and programs the need arises there for a second pool on-site additionally the separate diving well would have zero depth entry which would help with some of our programming there during the

130day with performing physical education and also would allow for us to have two separate venues with different air temperature or pool temperatures for water which is conducive sometimes further physical education course classes but also for the competition side of swimming as well and then finally the proposal for worked on at Hartman Field not too far from here at central office there are two fields that sit there the varsity field at Hartman field and also what we call the JV or freshman field next door these are two facilities that have been widely untouched for the last 30 years Hartman field opening in 1988 still with the original press box which has some some real serious issues there that need to be addressed in replacement of it but also with the addition of artificial turf to better

131utilize the facility at Hartman Field and give it a lot of flexibility as we know during our wet spring months here at Carmel and in central Indiana and throughout the Midwest this would also include for some ad a improvements and also create kind of an entry into the venue as well to then fan off to both complexes currently the complex there at the freshman field does not allow for any restrooms on site a long walk must be taken over to the third-base side of the varsity field in order to utilize the facilities at that area and that's very difficult not only for our fans and fan base and visitors to the facility but also for those in need with a DA situations as well so those are the proposals from the athletic side and I'll

132turn it back over to mr. Paine all right so let's move north from the performing arts oh and of course I did miss one slide so there is work at the second level at mezzanine mechanical and storage at the Performing Arts Department that I failed to mention previously so moving north from that let's take a look at the proposed natatorium project so that is highlighted in blue it's immediately north of the existing natatorium as mr. Inskeep indicated it is of a different configuration both in terms of the 50 meter stretch pool as well as the diving well that are labeled one and two respectively 50 meter pull is 25 meters wide but it has two bulkheads so it can still accomplish multiple lanes for high school competition but also for 50 meter and 25 meter

133competitions and practices there's much greater room on the deck for the number of participants anticipated the diving well as referenced earlier is zero depth entry for physical therapy and other types of access as well as facilitating a diving well that no longer overlays the lab swimming and recreational uses of the two main 50 meter pools you can see a series of boxes labeled three and five and so forth across the top of the pool those are additional locker rooms to accommodate the expanded programming that we've already referenced and then the large area 11 is mechanical and pool equipment support area and will ultimately serve both of the pools now of course we'll continue to have full operation of the existing pool as the new pool is constructed once the new pool is constructed that will

134give us the opportunity to go back and do the midlife improvements to the existing pool that will take longer than a simple summer probably more on the neighborhood of between eight to ten months the area that I referenced mechanical equipment will also serve the existing pool areas in the existing pool both for air handling equipment as well as pool treatment and so forth are undersized by today's standards so this will give us the opportunity to improve the overall air quality and service into the existing pool and bring it up to current standards the area that's labeled as beige will be connecting corridor systems between the two pools so that they can be used concurrently or separately as desired at the second floor level then we will have spectator seating labeled as as well as well

135as a concourse labeled 13 it will provide access to that seating and will maintain separation between participants at the pool deck versus spectators again there'll be mechanical space at the second floor that will provide air Hanan and the equipment that ultimately will serve both the new pool and separate equipment that will serve the existing pool if we move outside and look in a little bit larger version you can see that we will be expanding the parking immediately north of the new natatorium both to accommodate bus drop-off and pickup for events as well as additional spectator and parking during the school day you're all probably familiar with door 21 which is the major entrance as you enter you either go to the natatorium or into the main varsity gym that will be maintained but will continue

136to have a circular Drive that will be reconfigured to allow for drop-off and pickup just to the west is Murray Stadium and already referenced was the lighting improvements in addition we'll be providing expanded netting to accommodate lacrosse we'll also be using some of the very generous gathering space immediately to the south of the field for new 400 permanent bleachers and making some pavement improvements as well next let's take a look at the football stadium as you enter the stadium now from the south the new concessions locker room entrance that mr. Inskeep referenced is located immediately north of the parking and just south of the stadium this will provide better distribution of spectators during events and more area for movement you can see that we've highlighted the track it's time for that to be resurfaced and

137replaced the item number 10 his new permanent bleachers in the D zone at the south end we already referenced that field events will be moved to the north and I'll show that in just a moment the main grandstand both home and visitor bleachers are shown highlighted will be making a DA and proven success ability improvements as well as other necessary renovations and remodeling work at the existing press box way up there to the west that little box 9 is an expansion of storage both for marching band as well as for maintenance and storage on the football campus site then to the north you can see the two synthetic fields and there is one remaining natural turf field this will be reconfigured to provide to discus event locations as well as shotput locations as referenced with

138safer spectator viewing will also be relocating pole vault and long jump to the north here in this area that's otherwise open grassy area moving the Hartman field we're all familiar pretty much with the varsity and JV or freshman field it's immediately adjacent to the transportation center as you can see and of course just to the north is the ESC improvements here include a new entrance to this complex and this will improve access and eliminate some of the competition of parking spaces between bus drivers and those baseball games that occur immediately after school hours in the afternoon this will also provide greater flexibility excuse me to both fields so you can see 31 new parking spaces immediately south of the ESC parking lot with paved access down to the JV field new dugouts a press box

139and permanent bleachers are planned for the JV field when we regrading the outfield to improve drainage at that location as referenced there are no restrooms serving the JV field we'll be expanding the small storage building that exists as item number three for restrooms in a small concession area and again we'll be connecting via sidewalk accessible route back to the main varsity field where we'll be replacing the press box and also introducing synthetic turf throughout which will provide much greater usability in all weather conditions and then finally just a brief look back on the main campus this shows that proposed new parking spot parking lot with approximately 84 cars located immediately south of Smokey Row and just off of the main drive into the high school so thank you very much and with this point I'll

140introduce dr. Tom Armas I want to thank you for allowing us to be here this evening you know this evening is about a wonderful opportunity for our national award-winning performing arts department and also our athletic programs the number of students and both these programs have doubled over the years and these projects will allow Carmel clay schools to meet the needs of our students and probably not probably and as importantly the needs of our community and it will allow us to be set up for some time in the future I appreciate it and now Bart York is filming good evening mr. Kirschner and members of the board thank you dr. armas for your introduction yes I am Bart York and I'm represent a Skillman corporation construction manager and one of the many duties that we have

141on a project is the scheduling of those projects this is especially important in an educational facility as we're speaking this evening we take in consideration a lot of variables as we schedule projects but I can assure you that first priority and foremost in our minds is the safety and wellness of your students your staff and your educational programs there are many other items that we take in consideration we if you approve and when you approve these projects it's not just start putting a shovel on the ground needs to be time to design and receiving permits so part of our schedule takes in consideration the design schedules and the permitting requirements we take advantage of your vacation times because there is with the renovation projects we can do some of the heavy renovation again not inflicting

142a problem with your educational programs in this case we're considering the financial schedule that has been developed site and circulation is also very critical it's again it's not just a safety inside the building it's a safety outside the building and being able to take care of your students and circulation before and after school events and finally in this case there's also proper sequencing there are some projects that just cannot happen until other projects happen in the first place so those are some of the things that we've included and if we can move now to this showing the schedule it has a legend to it and and the legend is that it's showing that red represents the design and permitting requirements the yellow in the schedule represents months that we will be using for bidding and

143permitting and the blue represents the construction and please keep in mind that we are involved in many educational facility projects and in scheduling so the scheduling while I mentioned all the variables we also take in consideration our previous experiences with projects now I'm not going to go through each of the projects that have been mentioned by both Belle pain and and Ron Ferran but I will highlight some of them that you've seen first of all the performing arts with approval we would start the design and in June of this year hopefully bidding in April next spring and 21 starting construction as school lets out for summer months in June and finishing in December of 2022 which is about a 19 month project now the performing arts includes a lot of other renovation at the same

144time that it makes sense to do projects in an adjacent to the Performing Arts within the high school the new natatorium is another one I will address that will that design will start in March of 21 2021 and as mr. Paine mentioned we're using the same mechanical system space and equipment for both the new pool natatorium and the existing pool so those will be designed at the same time and bid January of 2022 with the new pool beginning construction March of 22 finishing December of 2023 which is about a 22 month schedule again as as was mentioned we would not take over the existing pool renovation until the new pool is complete and we would start that immediately in January and hopefully finish it in a seven month period of time having it ready at

145the end of July when your school takes up again in 2024 actually this overall schedule represents from June 2020 to July of 2024 so there's a long period of time here that we have many projects and many of the projects that mr. Faron mentioned our projects that we perform during the summer months when again students are not in the building we are doing the football stadium in around football and track programs we're doing baseball in and around when they using those stadiums for baseball and and again the schedule is is well-defined well-planned and first taking in consideration the safety of your staff and students with that I would like to turn it back over to mr. McMichael thank thank you now I will present the financing for these projects first we're very fortunate to be

146able to do these projects without any tax increase not only will there not be a tax increase we will also be able to pay off the bonds in an extremely short period of time we're proposing that the issuing of three bond issues to general obligation bonds that would be paid off in five years and one lease rental bond with two series that would be issued and that bond would be paid off in eight years it's not uncommon that projects of this size and bond issues would have a 20-year payoff schedule so I'll go through now the projects and the timing of the projects and which bonds would pay for those projects first with regard to the miscellaneous projects that Ron referred to those would start in 2021 and would be paid from the first general

147obligation bond issue also the at the football stadium the running track would would be replaced in 2021 and also be paid from the first general obligation bond issue the balance of the stadium renovations would come from the set be paid from the second bond issue and which would be in 2023 then going to Murray Stadium those projects at Murray stadium would be included in the first bond issue in 2021 as would the Hartman field complex improvements then the performing art renovations and additions would be in 2021 as well or the beginning 2021 as well and would be funded with the first series of the lease rental bond then in 2022 we would sell a second series of the lease rental bond and that would provide for the funding for the natatorium edition and then the

148renovation of the existing natatorium would be in 2023 and that would be funded from the second general obligation bond then the miscellaneous projects at that the other schools would all be funded from the first general obligation bond as I stated we're very fortunate to be able to fund these projects with no not only at no tax increase but a very short pay off schedule and this charts a little bit hard to see it's a summary of the estimated debt service and the corresponding tax rates but you can see that the first bond issue the first general obligation bond of 20 point 20 million one hundred thousand dollars would the payments would begin in 2022 and be paid off in five years then the first series of lease rental bonds would also be issued in 2022

149in the amount of 25 million one hundred thousand dollars and would be paid off in eight years in the second series of the lease rental bonds at 43 million three seventy would be issued in 2023 but also paid off at the same time as the first series and then finally the second general obligation bond at 17 million nine hundred and seventy thousand dollars would be also paid off in five years and in that would complete the project the financing you can see from the far right the impact to the debt service tax rate as you can see it's maintained at thirty cents or it declines later in the payoff schedule and then beyond that it continues to decline and I should point out that this chart also shows and further anticipated work excuse me in

1502024 we're anticipating another bond issue for other facility projects as well as another in 2028 and then again into one thirty-two realizing that this is very far out and so those projects could change but we did want to show that we are anticipating future bond issues and still maintaining the tax rate or more likely that the rate would actually come down so there are no doubt some questions out there and the first being should we proceed with projects like this during the current crisis and I believe at least that the answer is yes that these projects first are needed to maintain our public facilities and and continue to be responsible for the care of the facilities that the community has provided it's also likely that at an unfortunate time like this we very well may

151receive very competitive bids and and these estimates by the way were were projected before the crisis and so we're we think it's very possible that when the bids would come in for these projects that they would be lower than what's initially estimated here which provides then for a very good value for the taxpayer also these projects would be good for the economy at a time like this with at the moment with very high unemployment it would provide for jobs not only you know construction jobs but but these projects requiring supplies and materials and services so it would provide any number of job opportunities for segments of the of our community and then I should point out again that the repayment of these bonds does not begin until 2022 and so we would hope that the

152economy would begin to recover by then and certainly well before these projects would be paid paid off and so with that we're prepared to respond to questions that you may have thank you well thank you everyone for the presentation on these proposed upgrades and improvements to our facilities and more importantly maybe for being here to answer questions that the board might have before we move to questions from the board dr. Beresford do you have any comments or Roger any comments I'll just say I really appreciate her by his hard work on this it's as you could see it was a very extensive long-term look and actually it was at our board retreat last summer we talked about the need for a long-term facility plan and and this is this is just really a well-done version

153of that with everything from the the space needs and the upgrades also to the financing I think that the group did a real nice job and and putting all that together and present it to us in a way we could clear it clearly to understand it so well done okay thank you I'm just gonna move in the order that you are on my screen which may not be the order you're on your own screen so I've got Pam first okay now I got to see if I can find my my questions in all my notes I would like I'm first very impressed with all of the information that we received tonight I know that the Performing Arts is hurting hasn't been renovated for quite a long time I'm very surprised because I was here in

154Carmel when the stadium went in I can't believe it was 1991 it's been 30 years so we watched that being built with all the controversy over it so okay back to the Performing Arts can you go back and explain is are you going to take the current wall and move it push it closer to Main Street and are we going to lose any of the access road that's on the east side of the building that runs from the north to the natatorium I'll start with an explanation I may defer to Bill Payne if it gets very specific but to answer your question yes the the performing arts area would be expanded to the south near near the closer to the sidewalk and also expanded to the east however the east ride would be maintained but

155we would gain some additional square footage by going both east and primarily south ok so then you're gonna lose some of the parking spaces that are on over there by the where all the Performing Arts teachers Park that's correct which is why that parking along with other parking where the proposed that Torian would be built that's being replaced by additional parking going to the north of the existing parking lot as well as a new lot down further north near 136 street or smokey railroad ok are we taking the Performing Arts Department in it is it gonna be two levels or is it still going to be incorporated in just one level no that addition and Bill Payne may want to speak to that as well but that is a two-story addition yes that's correct however

156most of the net useable areas on the ground floor the second floor level provides some additional practice access to some of the existing practice as well as storage mechanical mezzanine so the primary the primary benefit is on the ground floor the overall footprint is approximately 17,000 square feet of new space Wow ok the choir so that the choirs all together down in that one area I thought that was a good idea [Music] oh the fields that are behind the stadium their practice fields are those going to remain practice fields are those good because those are also used by dad's Club I remember that discussion happening years ago so I'm wondering are they going to continue to be able to use those or are those going to be only for the highs for those schools no

157there are as you noted there are two turf practice fields and those two feet as well as a grass field to the east and the two fields will be of course maintained and used as they are now by the school district as well as the dads club the field the grassy field is the area that would be used for odd foot and discuses and track events okay up to the natatorium so that that's going to be built in a couple of years we feel that we need a new whole new pool and a new diving well which one of the pools will be used by k12 Carmel swim club etc and which of the two pools will be then used for physical education pe again bill may want chime in on this one as well

158as but my understanding is is that the the new pool would be become the primary competition pool and that the existing pool would be I'll call it more the recreational pool which would include I suspect both of may be used by the high school but that the current pool would be what they've referred to as the warm water pool okay now I know when we built the current pool we had help from was it the Cardinal swim club that helped fund that pool or the building of that pool are we going to also have help on the new pool you're correcting your assumption that when that pool was built we did receive contribution from the Swim Club over a period of time and then after that contribution was made that Swim Club has continued to

159pay the school district for the use of the facility and they will continue to do that at this point we're not asking them to contribute to the new pool itself but they will continue with the payments that they're making oh okay and I think it's great that we're planning all of this work because I think at this point in time it's going to be great to have jobs off be able to offer jobs for for many people who are at this point out of work and they also understand you said the tax rate on the bonds is going to be really really low yeah we did a couple of things I would say one is we are anticipating extremely low rates on the the bonds themselves as far as the interest and and we really

160are believe that we're going to receive very competitive bids and of course this is and of course all going to happen at once and and you know as we would bid the first projects we're very soon going to see what the price is going to look like but the pricing that's presented this was put together you know before all the crisis and so we assumed I believe five percent increase each year and I personally believe the likelihood that pricing is going to increase five percent a year is pretty slim and and understanding that when we take the the natatorium or the stadium and when you start in 2020 and add five percent increase for you know three years that you know as you can imagine significantly increases the assumed cost and so I would include

161in our recommendation that that I would be totally fine with the board subjecting any approval that a that the tax rate will not increase and that so we would know going in that we would not in would not have a tax increase and we would accomplish that I believe will accomplish it with it with better bid pricing to begin with and we do anticipate that you know this crisis is going to have an impact on property taxes and in this case that's what we're talking about as opposed to sales and income tax these projects are funded at the local level is you know and our financial advisers are suggesting for 2020 that we would assume about a four percent loss or reduction in in collections that doesn't mean we would never collect it but we

162could have people that I may be doing I'm paying their taxes because of their their employment situation but I believe that that will more than be offset by the pricing keep in mind that these prices were also put together by our professionals who provided estimates for our elementary schools as we all know came in significantly higher and not that's not a criticism of them it's just a condition of the marketplace but naturally I would be sure that they were intending to be pretty confident that that wouldn't happen again and so all of which suggests that the likelihood is is that the pricing may be higher than what the outcome will be rather than lower okay because this happens over a look quite a long top period of time and it's difficult in the midst of

163this crisis to but but to keep this in mind but the first bond payments not until 22 and I believe the last ones in 24 so we're going to have a you know increasing insight as we go along here certainly you know much more information than we have now and of course we would you know adjust accordingly as is necessary to to be responsible with the taxpayers funds at the same time as I had emphasized these projects are needed and in spite of a crisis delay really results in just you know addition of more cost and so in spite of the crisis I really think that there are some opportunities here as well thank you thank you next Lynne first of all I want to thank Roger and the others here for putting up a

164comprehensive informational video detailing the history and the proposed changes to facilities across the district it's amazing to see how much the district how fast and how be the district has grown over time my big cautions will be so it seems like for most of the big projects here like natatorium football stadium soccer field and then baseball most of the facilities are undergoing the first major expansion with innovation according to their schedule like 30 years was something I remember the first presentation by Ron on the I know the second presentation by a second presentation on the high school Performing Arts mentioned it was opening in 1993 and 1994 and then in the 20 years schedule in 2014 it was expanded so what I believe that at that time the Performing Arts program had grown a lot

165in 2014 so what have we done in 2014 to the performing arts and it's just five years for six years and have we thought about expanding the program expanding the the profit the the building for the Performing Arts say five or six years ago in 2014 I believe it wasn't 2014 it was 2004 when we did the freshman Center and there was a relatively small addition constructed on the east side of the building near the East Drive and so there was not major work done in 2014 okay 2004 my other question is about when you're answering Pam's question you mentioned there because the the expansion to the performing arts in the new swimming pool they will take up the 16 parking spots and then you're gonna be a new parking spot new parking lot so

166where where we be and how much is the construction cost it has that been coded in the current recommendation yes everything is included in in the recommendation in terms of the finances to answer your question on the parking on the north side of the building near door 21 where you go into the current pool there's there are two parking lots and it would be the second parking lot that the northernmost parking lot across from the soccer stadium that parking lot would be expanded and in addition to that there would be a new parking lot farther to the north on the west side of the the of the trail roughly on the corner of Smokey Row Road and the trail on the on the west side all right so it's just on the entrance across from

167the football stadium and those woods will be gone and then they become parking yeah so though we would be in tend to be very sensitive about the view that I know there's trees and so forth trying to trying to work with around those as much as possible to maintain any you know the any larger trees to the extent that it was possible to do that okay I'm glad to see there the tax rate will not change but I think that it's really big project here and we need to be careful I also notice that it's not under discussion it's just um it's not discussion item so it's under report so do we have another rung of discussion about that and then do the state action no I think the intent was is that while it

168was listed as a report we also assumed of course there would be discussion and that we would come back at another meeting before making any recommendation for action okay I see Thank You Leila thank you I echo what my fellow board members have shared a big thank you to the team I do have several questions they're all really based around the parking the parking that's going to go to the west of the trail is that going to impact the cross-country program at all I don't believe so bill you might speak to that as well no our plan would be like Roger said with respect the trees of this extent that we can and that was a highly conceptual block that was laid down there we'll investigate and work around the existing cross country route and

169as you probably know cross-country it's not unusual for them to cross a drive not to run through a parking lot but across a drive that might occur but otherwise we'll we'll certainly respect that as well okay and when Jimmy and Keith was talking he had mentioned locker rooms in the parking lot area to the south of the stadium will we lose that entire parking lot the basketball parking lot and can you talk to me conceptually what that's going to look like are we going to have additional locker rooms and what are we gonna use us for just kind of touch on that please do do you want to respond to that yes you're glad to tackle that Leila so no it will it will actually sit between the stadium track and the parking lot so

170we will not lose any parking spaces that building will include concessions locker rooms and it will actually also be sort of split in two so it'll become an archway entrance from that parking lot as well to facilitate a spectator movement into the facility once in the facility we envision that that will become a really attractive backdrop if you will to the stadium which I'm sure you've seen at many other high schools where they have expanded their their locker room facilities they have a building of one end or the other so we would see that as a real enhancement if you will and there would also be some additional paving just north of the track between the track in the building as I mentioned in a presentation it'll give more gathering space more freedom of movement

171for spectators both from the visitors side as well as the home side okay and when was that I don't recall precisely when the stadium was going to be addressed in the construction plan that's 2023 although we'll do the track as soon as possible because it's it needs immediate attention and then the majority of the project would be in 23 ok thank you those are my questions for now thank you Katie you have any questions yeah one of my questions is about the ad a accessibility at the football stadium was one of the areas like the press box area I didn't know if I caught that because I know that that stares unless I had there's a secret passageway that I don't know about there's no secret passageway and yes the press box would be provided

172with an elevator to to get to it perfect and then my other question is is you're really kind of focusing on the east side of the high school bill but I know that the West area that intersection is going to be a future roundabout I know the hospital's doing a lot of things are not necessarily on these plans that is there any plans than making any changes on that side of the building at the intersection of Main and some Street I can't think of right now the answer is no not as a part of this project as you noted something could develop there depending on what the city does with Main Street and I think it's 4th Avenue okay Thank You Lynn good I have additional questions so we're making thirty-year major expansions to say

173the football to the football and building a new swimming pool how is future maintenance work look like in the future so I noticed that after the new pour we're gonna renovate they did seem poor for almost five million dollars so what year is that renovation say ten years twenty years or what so will be the future schedule like for our you mean when when might the new who will be renovated I mean what will be the future maintenance look like for them how much you'll be the cost and what year will would be doing the major renovation for the addition to the football and then the new pour they're clear to you now what building today we have to to do things in the future to maintain yes again we we generally assume a mid

174cycle renovation at about 17 years and then a major innovation around 34 years or between 30 and 35 that of course is not an exact science and so when you have a space like like an auditorium that's heavily includes you know mechanical equipment and so forth it's a little you know that can vary so for example the existing pool we did some you know work on the ventilation system a couple years ago so which is not you know precisely in that 17 years but it's kind of in that range and but those spaces do have a course finishes and so forth which are you know not much different than any other space that will come due for you know flooring replacement or wall finishes and so forth but you know we we know to anticipate

175you know future expenses with all of our facilities including these thank you okay thank you I just I guess a couple of comments and questions myself so I think it was maybe Linda asked me so the plan is that you'll come back this is kind of a big picture to plan and that will be implemented in phases and you'll come back to us when you're ready to do each phase or maybe it's each bond issue is that correct what we plan on doing is perhaps at the meeting in the late meeting in in June making a recommendation for these projects now having said that there's numerous approvals as we go from there and proceed forward and so as you know from past you know large projects there are there are approvals required for the well

176first for the the to award any bids you've got approvals for all the financing aspects and as I had said earlier for these projects they're there they're occurring over a period of years and so you know the word you would be in this case approving the performing arts work before we ever got to the auditorium at least the major expenses for the auditorium in terms of I'm sorry they performing or the natatorium not the other time and before we got to the awarding of bids for the construction or the or the corresponding finance that would be necessary so we'd anticipate those but knowing along the way that there's there are numerous steps to take and and also numerous approvals okay thank you and like dr. Beresford's comment at the beginning you know we appreciate this

177long-term plan for these major things and my rough math is it's a hundred and seventeen million is that about close enough not not the one hundred and six 106 okay and then I think we've talked a lot about the importance of keeping the tax rate constant and having a cycle so I appreciate you know that future look so that we know you know when one thing comes off there's obviously going to be something else to fix and it we're planning to do that and I I'm not asking for now but at some point I think it's important to have a a net number of parking spaces you know are we going to lose obviously we're moving parking further away from certain areas but just kind of a net total you know what we're gonna mean

178I understand at this point we may not know the exact configuration so that's fine and pan did you have another question um can you explain to me where the seating was again for the natatorium because it looked like you had that seating that brown seating that was along this side of the pool and the pools going in this direction is that correct bo do I speak to that yes said on the new pool the seating would be elevated at the second level similar to what the existing pool is and would also be on the west side along the long side so that beige area between was representative of a corridor connecting the two pool areas that would be constructed okay but it'll be on the side of the pool like like like it is now

179yes right so you want everybody on the lengthwise yeah me and my other question is have you considered putting an entrance at the far end or at the far north end of the new natatorium because that's gonna be really far from those new parking spaces yeah that's certainly it's it's pretty conceptual now so that's a good idea we'll definitely take a look at that okay thanks another piece of that Pam is that you know right now for community people to come in and swim they have to come into our building and I think with this new design we can make it a little more secure okay well that I guess is that being said again thank you everybody that has put this together and stayed with us to almost ten o'clock to answer questions so

180we will next move to some board member reports first up is a legislative update Leila you thank you and we'll go to some screen cheering thank you for your patience all right we're there okay as I said at our last legislative update there were several new bills and we were going to take them in parts because well they take a long time to review so that being said we had 33 well I'm gonna jump back there are four or five slides that are going to be duplicated for each one of our sessions and each one of our updates in the event somebody only looks at one of our updates that they will have all the information so these the first few slides I'm just going to skim on through 33 enrolled acts at impact k-12

181education and that's what we are reviewing we have we achieved together our mission and guiding principles we reviewed back in April one Senate and rolled Act into House acts and tonight we're going to review six new acts that impact Carmel clay schools in some health in some way in our first is Senate bill 273 the behavioral health commission and I bring this to the board simply because there are several areas this is going to be a new Health Commission and there are several areas that Carmel clay schools can have representation if we so choose from our resource officers to health coordinators to our psychologists the list here are all of the different representatives that will comprise the membership of the Commission and seamus voice had mentioned if we have people that we are interested in

182serving in these roles that dr. Beresford could just reach out and we could he can have that conversation because all of these will be a members of the board SCA all right I want you to know that that reach out has happened Oh fantastic oh that's exciting to hear thank you dr. B SCA 295 various education matters what you need to know from here is that the when we have our presentations before it had to be research and evidence-based material that we share for age appropriate information shared about child abuse and sexual abuse and they changed the language that it's research or evidence-based and that is now law and I know it's no longer called cha C's place but there that's who we have used in the past and so we still have a little

183more flexibility in some of the material that can be presented to our our youth that will benefit their learning Senate bill 319 which is not public law 78 which benefits our teachers and it's what this bill actually did it expanded the list of professional require the professional development experiences account towards the 15 pgp points and it also amended the language that had the must the mandate that they had to have professional experiences to aim a for their license renewal so this is huge for our teachers and licensed practitioners SCA 346 students with disabilities this had it was second time around for this particular bill and it was passed this year and a couple things the big one is that if a student has accommodations through their individual education plan for daily activity in school if

184it is permissible by [Music] what they're actually testing for our Indiana standard tests that students will get accommodations on their tests as well as it stands now most of our students apparently which I was not aware of if they have an IEP some of those testing accommodations were not allowed on the state I step or I star exams or the I learn the other component to this is that one member of the State Board has to be a licensed special education teacher or administrator which is huge and I'm happy to see that that put forward Senate bill 398 which is various education matters big component here and this is something for us to think about is this particular bill allows for federally chartered youth organizations to provide information to our students annually so and I'm

185not exactly sure what this looks like we're still waiting to get more information but a few of these federally chartered youth organizations include Girl Scouts Boy Scouts FFA so they'll have an opportunity annually to provide information most of the other components to 398 don't necessarily impact chronically schools but it was a fairly robust law and the last one that I'm just going to touch on is the enrolled act 409 employment of minors which is very interesting they are eliminating the role of the public schools to issue work permit for minors and the provision actually moves from title 22 title 22 the second component the work permit termination notice are no longer required to return to the school they're changing the child the Bureau of child labor to the Bureau of youth employment the one component

186of the slaw which i think is very beneficial at least from a school standpoint since we're looking out for the best interest of the students the principal of the school may still send a notice to the bureau of youth employment to revoke or to the BMV to revoke a student's employment certificate their drivers license or their permit for certain situations for truancy for behavior issues for poor grades so we still have that flexibility and latitude - and I don't know that that is something that we do very often but they still have our principles still have that ability the house enrolled acts the two that I'll be addressing in June are very robust I've got several pages on each of them we participate with Shamus voice and his webinars I'll be listening to you I've

187listened to three there's still three more than I need to listen to so once I listened to those webinars to get some insight into this legislative year and some of the laws and some of the components to the laws I might have more to bring to us for the June update but for now I just have 1065 and 1066 and I am prepared for any questions you may have and dr. Beresford please feel free to chime in if there's any additional information you'd like to add about any of the Senate rolled acts or some other conversation you've been having with Seamus well thank you laila for part two of three we appreciate the update and education and things that we need to know about do we have any questions from other board members okay I

188see none but my recollection is on the Employment Act changes that they're not effective until not 2025 july 2021 okay yes so the high school still needs to do that for another year for the upcoming year yes thank you thank you for bringing that out okay all right there's no more questions next we will move to Carmel clay Park support Ling go ahead the comically parks and recreations summer camp is scheduled to open June 1st with modifications so the daily capacity drop from more than 700 participants down to 300 a day and they no longer include field trips in the summer camps and that's my report thank you do we have any questions for Lin go ahead Katie I was just gonna I have two kids that were enrolled in summer camp but they were

189doing it at three different locations where they're separating kids into pods where they're keeping siblings together they're gonna keep pods as at max of 30 kids so that they are not intermingling with a lot of other people they're doing temperature effects lots of different things so that they can be able to provide that support to working parents this summer while at the same time really respecting and trying to do it everything they can to kind of protect the kids so I think that they've really and they also have a disclaimer if anything changes then you know it won't happen but I do want to applaud the Parks District for you know in these uncertain times really trying to step it up and do what they can with what they have to provide that back for

190parents yeah I just want to kind of piggyback onto that and get a little bit more information right they have to change the they have to do on reduce capacity to follow the social distancing and other things way look I'm still on I was wondering if either Katie or Lin know are they giving preferential treatment to families of working parents because that's a big challenge for the summer yes the the park director dimension of the reduced capacity they they have to send out those letters so they do have priorities and first priority is given to their park employees and the second priority is given to first responders and then they have other things I think they also give priorities to common residents more before non common residents yeah you had a survey say that if

191you weren't essential and Glee and what your job title was those got first priority after councilors and then Carmel clay school students I was going after that before they opened it up farther than that and then there's a wait list they're not utilizing Carmel clay school property that was another thing that made them where they needed to nest to make things smaller they're only using park facilities so that was another reason why than he did to kind of make sure that their groups are a lot smaller also thank you yeah well thank you both as also goes without saying we appreciate the great relationship we have with Carmel clay parks just like with many other organizations in our community so next we move to superintendent support dr. Beresford well I must be getting late cuz

192my my computer just turned itself off that said we're logging you off right now and it went right off but luckily I went old-school and and save my super-dense report first I just wanted to say yeah thank you for greeting me I know it's long but a lot of important things going on and like we've talked about before part of our work during a crisis is not only to respond to the crisis but also to continue the work of the district and move forward so I appreciate all the work going into that like I started out hard to believe this is the last week of the school year and I was sharing with the exec team today that you know we had three quarters that were amazing this year and then all of a sudden

193our world changed and and and then even within that that really tough fourth quarter we've had some amazing advances along with a lot of challenges and and so this will be one of those years to remember but I'm really proud of our team fabric is proud of our parents by our community as we finish off this year and and finish strong and I just wanted to do a shout out for that I don't go as quickly as possible but last week was National Police week and I wanted just to bring that up because we have a great relationship with chromo Police Department and our school resource or resource officer team is second to none and I just want to say their names out loud officer Scotty Moore officer Blake little Matt Matthew Brad necks Shane

194vanatter Greg Dewald and Sarah Livingston and of course DJ chef our guy that supervises the unit they're just amazing people and and even in this environment where they're not you know they're some of them been on the road they're still doing stuff our kids and Sarah love instance make just many amazing videos and they're still they're still connecting with our kids and every way they can so what a great culture and we look forward having morris arose in the fall one to bring to everybody's attention the youth assistance summer lunch program that program provides food for 11 weeks for kids that are food insecurity in our district and even in Carmel Indiana there's a you know a lot of kids in that situation and I think due to this crisis that we're in our numbers

195have increased ninety percent so last year we serve 260 if this year 504 year currently signed up that numbers only going up and right now the cost to feed a child for the entire summer is two hundred thirteen dollars and we are well short of funding in that program for the youth assistance so I sent out a message saying that there's several different ways you can donate we'll have that in the board recap but you know if ya if you're able to do it and that's a good donation to make sure it kids have 11 weeks of food support and for two and thirteen dollars you can take care of a kids meals per summer for the whole summer so I think that's a worthwhile thing I'm just a little shout out to some people

196and I'll cut these down short but Jessica grievin or greven I'm not sure I might be butchered her last name but Jessica don't forgive me for that but congratulations because she was chosen as the Hamilton County Youth Service Award winner this year so the Hamline Kenna Council on alcohol and other drugs awarded her $1,000 scholarship and her here's her quote which I thought was great my greatest accomplishment throughout high school has been my ability to influence youth younger than myself with each service opportunity I took part in I was so driven by the passion in my heart because I wanted to improve the lives of those who were less fortunate than I and so there you go another Korean I'm so proud of and Jessica's going to attend Washington University and st. Louis this fall

197and play soccer soccer scholarship so right up in there - there's another one iris yan and iris was recognized by governor Holcomb as in a stem scholar of the year for science so she's the s and stem and this is our second year over a caramel kit has been on the governor's stem team and there's only four of them that are picked in the whole state so and iris attended the MIT research Science Institute in 2019 she's been a two-time honoree in the United States national chemistry Olympiad exam in 1819 one of the top 20 student chemists in the nation attends she's going to be attending Harvard in the fall she had to decide between MIT and Harvard she went Harvard and I respect that I got to watch the presentation virtually with the governor

198and she's so impressive iris is really something special so congratulations to her and congratulations to Carl karma high school students Irish yawn again and then Yannick Singh and Robbie G placed in the top 20 on the US national chemistry examine Olympiad again that exam and now they'll attend a virtual camp and the four students will be selected from the camp to compete on the u.s. national team for the International Olympiad competition remember we had a kid last year who who competed in Budapest and this this setting so I got a good good tradition going on there well the most fun things and you know in the last month was the Carmel classical's Teacher of the Year reveals that happened and we have we recognized 25 outstanding educators for the the Teacher of the Year Program

199where hundreds of nominations by students parents colleagues community members and this present the presentations this year's we just showed up and surprised him we were like Publishers Clearing House showing up with signs and and I got to get off 25 and it was crazy schedule and I was late for two of them so I had to do those kind of more individually but look on the teachers faces and and their colleagues would do like parades and there was like confetti cannons and and dr. o strike and his team just had a wonderful time working with the principals and they were one thing that scared me though was the principals were really good at lying to these teachers to set them up to be surprised so I'm a little nervous about you know when they tell

200you there's going to be a meeting watch out because you might be getting more than you figured but it was fantastic and the whole thing culminated with a Carmel elementary special education teacher Katie built Meyer it was named the Carmel clay Teacher of the Year and she received the surprise announcement at her home it started out with option or brought next pulling up with his siren on which was a little frightening probably for some of the neighbors and then there's balloons there were signs and then almost the whole school did a parade just to congratulate her for being not only the Carmel elementary teacher of the year but also karmically schools and the whole team is out there and Roger and Amie and Tom and we just it was just a big party and it

201was great so it was a lot of fun now our Teacher of the Year award is endowed by the Steven a backer Memorial and he was an advocate for Carmel play schools it served on the school board for seven years and then he passed on in March of 2009 his family have the this award that they give to this Teacher of the Year every year because of that dedication to the education so really appreciate the back roof and then just keep their the party going we'll move in a graduation mode Kiera Gill was chosen to represent Indiana by appearing on Oprah Winfrey's 2020 virtual graduation special that occurred on May 15th on Facebook and Instagram live and Kari did an incredible job representing Carmel High School in her Carmel gear and thanked her teachers or

202coaches and family before giving a big shout-out to the Greyhound Nations and the class of 2020 so yeah Greyhound on Oprah just keeps getting better and better doesn't it and then speaking of graduation you probably saw on social media that yeah graduation celebration boxes were delivered on May 11th about nearly 80 Carmel High School staff and 60 bus drivers delivered about 313 hundred or so graduation box to the class of 2020 and inside the box was their cap and gown distinguished and committed graduate attire the official graduation program which has a picture of every senior in it and then they also added what they called a virtual hug which was a surprise but I gave it each senior a special blanket with this message and it was really really sweet well received it was a

203really awesome day but my bell ringer and and I kinda think my bell ringer was kind of you know we made it to the final stretch here but also I wanted to just do a little bit of a shout out for the class of 2020 graduation weekend because the communications went on Friday with the plan for the graduation weekend that includes both an in-person ceremony on Saturday the 30th followed following social distancing rules of course and then a more formal virtual graduation on Sunday May 31st so it's going to be a big weekend for our seniors wedding a big shout outs dr. harness and the the administrative team the student they would include our Student Services Director DJ chef just a lot of people more than that probably that went the extra mile to do

204that planning and and work this worked this out it was there we started working different scenarios in mid-march when school closed and just kept working and working working because they wanted to have something special for these kids the first choice of course would be a whole our traditional graduation ceremony if we could do it safely and some districts have said they're going to postpone in and have a ceremony later in the summer we consulted with medical the medical community and we just weren't confident that we could safely gather at any point in time this summer so what we what we were able to put together the challenge was to find a way to safely bring all their seniors together that's something they want to do they want to come together one more time and we

205also wanted to allow family and friends to be part of the experience so we hope that the class of 2020 graduation weekend will be special way for our seniors to bring closure to their high school career before they launch you know into their next adventure I think it was a good decision to proceed rather than delay you know personally these seniors have lost so much since I couldn't we couldn't stand the thought of possibly having to cancel one more thing if if we weren't if we were to plan something in June or July and that it not happen again so I think these events will be memorable and unique to the class they're going to be in cars with their families and then they're going to be cruising down the homestretch of the strat the

206track at the stadium they're going to get a diploma picture the logo their diploma cover at a picture they're gonna take one more trip up here they're gonna go down through the track or they're gonna one more trip up the trail and then go around the high school and so that'll be kind of part one for the in person ceremony and then on that Sunday we're going to have the virtual graduation and we hope that the parents and folks will have watch parties and and go through that because that's going to have the speeches there'll be degrees conferred every student will be recognized and the tassel will be turned and and will declare that them graduates of Carmel High School most importantly we just want every member of the class of 2020 to know that

207we love you and we want to do something to let you know how special you are to the family here and so there's your bell ringer the class of 2020 graduation weekend so and that concludes my superintendent report thank you thank you dr. Beresford I was gonna ask four questions again always thank you for the comprehensive report we look forward to the bellringer every meeting I thought Leila had a question go ahead Leila so dr. Beresford for the graduation the in-person graduation will families get out of the car and get a picture does everybody stay in the car and wave out the window what does that look like and I'm asking for personal reasons Benny's graduating and we want to know I understand no we are everybody has to stay in the car and we

208want the Graduate on the passenger side and then it will be an exchange through the window and so that's how that way we can keep our say our social distancing safe and at the same time get the picture I believe there'll be a second opportunity take a second picture as well you know in regular graduation you get the handshake picture then you go down and they have their picture with hold in their their diploma cover and so we're going to try to replicate as much of the normal tradition as possible so will they have a chance at the second portion to get out with their diploma for a picture or there's no getting out at all there's no getting out of the car but there'll be set up so that you can get the picture

209okay and for us to participate as board members will we be waiving what might this look like we'll probably have tents because we don't know the weather could be like and yes you'd be sitting in a safe distance and you'd be waviness as the students went by and the tricky part logistically it's why we've given him such a big shout out is there kids a lot of cars and so you've got set up in four different groups of about 300 students and that way the weight won't be so long and and then will cycle through those segments all throughout the day I think and so it'll be between four and five hours but each group will only have about an hour and a half hour and forty-five minutes and there's been a lot of math

210that went into it so obviously I wasn't involved since I was an English major but a lot of logistics into I think it's gonna be kind of fun and special thank you all right thank you any other questions for dr. Beresford well next we will move to announcements as we've already heard this Thursday May 21st as hard as it may be to believe is the last day for students for this school year before Monday May 25th is Memorial Day our next board meeting is June 8th for the school board workshop session in June 22nd for our regular board meeting sessions so with that I will accept a motion to adjourn so moved Thank You Katie in a second Thank You Layla and I assume all in favor of journeying this meeting signify by saying aye

211thank you meeting adjourned