CCSC Board Meetings Michigantown, Indiana Live Stream

001the couple spots on the top that were loose. >> Yeah, we Yeah, we pulled anything that was pulled by hand. >> Yeah. Yeah. Yes. >> Thank you. I figured you were in >> expect crawling around buildings. That was fun. from the old >> years. >> Oh man, >> we can all >> that one was fun. >> Yeah, >> everybody said I'll text the group one days in state where she said I'll see you tomorrow. >> She did. She corrected me cuz I said see it says sports board tomorrow night. She was like, "Oh, I was like, "Oh, yeah. You want to do it then, too?" >> I'm glad you said. Oh yeah. >> Well, like I had last night yesterday like I just have like This last water change anything >> same house. Nothing didn't

002fill a pool. I mean, and January was a 5,000 It's actually >> It's not like it was another 100 gallons, right? Like I watched the truck in the driveway one day 9,000 gallons. >> You ready? >> Yeah, I'm ready. Let's >> call the meeting to order. We'll uh stand and recite the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> A moment of silence and we'll read our mission statement. Clinton Central School Corporation will provide an educational setting that promotes rigor, relevance, and relationships to develop the students full potential in a safe and stimulating environment. >> Okay. Please let the manager know we have six guests. Six um six

003of our board members are here in Mr. >> Any revisions? >> No. >> All right. We will take a motion to adopt the agenda. >> A move to adopt the agenda. Second. >> Moved by Amy, seconded by Gina to adopt the agenda. Uh there's not any discussion. We'll vote. All those in favor say I. >> I. >> Opposed. Motion passes 6. Uh there is no public comment. So >> Levi, you're up. >> All right. So um first up, uh we're going to look at some facility improvements. Appreciate the three gentlemen in front of you that came. Phil Savage is on the left from RC Engineers. Um Andrew Jackson from KRM Architecture. and then Max Lane with Hearn. And so, um, as you know, back when we did, um, gym renovation project, obviously, there was, um,

004block cracking and and structural concerns, things like that, we did quite a bit of repairs. Um, Herm was the general contractor on that project. And so, we did quite a bit with the advice of Phil and Andrew kind of piecing that together for us. Um, and so, but obviously there was kind of like that that next level maybe of recommendations and things. So rather than uh me try to um give you guys cliffnotes versions I feel like or or my understandings um I just thought we'll just bring them all in. And so um Phil has done the drawings. Andrew could speak to the architectural pieces of it. And then I appreciate Max and Hearn um just doing a budget for us, a rough budget. They did that at no cost. So I appreciate their efforts

005to do that for us. And um so you guys have all those and I'm just going to kind of let them go through it a little bit from their each of their I guess expertise areas and kind of uh talk through us uh what that might look like or kind of what their recommendations are. So Phil, I guess I'll let you start and I've I've got everything. I'll get it pulled up on the screens too. Um um so I guess just a little background. We started with a study um of mainly that column that had a major crack down the middle. Um the ceiling was still in place at that time. So some of our observations and the bleachers were still in place at that time. Some of our observations were limited. Uh we put

006together a report based on those findings. And then once the ceiling and bleachers were removed, we came back and supplemented that report and ultimately created these drawings. Um at once the ceiling and the bleachers were removed uh these guys came through the mason and addressed there was a number of areas where the block at the top of the wall was loose and the block around those column wraps was loose and so at this point in time um I was not involved in that process other than knowing it was happening. So you speak to it more if you want. Yeah, the one the one column on the southeast corner that was real bad, we took all the way down and redid the one that was noticeable cracking on it. And then the other columns outside of

007the columns next to the air handling units. We took the top six horses and tooththed them back in because before they weren't even tooththed in. So you had a wall wall. You just had a column wrap and that column wrap wasn't tied into the wall itself. So, we tied it in on the top six horses and that was the extent of what we did for the previous project last spring. >> And the one I think I'm looking at this print correctly, the one that we took all the way down would have been this column over here. >> Yeah, it was just south just east of that southeast door. That one we took all the way down, >> right? Yeah, I guess it would have been right >> southeast. So >> Oh, yeah. Sorry, that says

008north. >> Yeah. So it would have been this side, right? >> Yeah. >> Um Yeah. So if you go to these details >> where you go. >> So what we found is that there was a gap between the top of the wall and the underside of this beam and these walls are providing stability all the way around the building. So what we've tried to do is engage the steel frame with these kicker pieces. in both directions, both the wall moving in and out this way and moving along this way to try to stiffen and make building more rigid um and transfer the load into those walls. Uh what we found after we did a little more study is that these walls weren't really designed to today's standards, which isn't uncommon. Um they've been standing there

009for 70 years. Um, but this without completely tearing it down and rebuilding it, this is what we came up with to improve the situation, try to tie everything together and stiffen it and minimize and reduce the amount of cracking moving forward. >> These would be the north and south walls, right, Phil? >> That's correct. >> Yeah. >> Along the east and west walls, that might be the next sheet here. >> Yeah, it was tight to the underside of the metal roof deck. Um, and everything seemed pretty stable in that location. Um, but what we're doing, if you scroll back up, >> keep going or no, >> this might I think what we I'm not seeing what Oh, here it is. We are wrapping. >> I'm trying to anticipate what you're doing with your fingers. Look,

010it's a touch screen. >> All right. So, this gray shade area here, that one is we are wrapping the entire top of the wall, couple of courses with a um fiber reinforced polymer fabric. Basically reinforcing typically at the top with CMU, you know, concrete block walls, there is a bond beam which gets reinforcing steel rebar placed in it and routed and that just ties that entire top wall together all the way around the building that was not in place on your wall. And rather than tearing it down, trying to install that, which would be you guys, that would be nearly impossible to do, we are just going to face um the block with this reinforcing fabric material to try to create that bond beam effect at the top of the wall and then grab a

011hold of it at the at the steel location. >> And so you're you're saying that on the east west walls, correct? Or you're saying that all the way around the whole gym? Okay. Okay. So that's the concept we came up with. >> Okay. >> There's some more fine tuned details in there, but >> Okay. >> That's the kind of gist of it. >> Do those beams run along the wall? Like are they on the act? >> These beams >> the interior. No, the angled ones. >> Yeah, the kickers. That >> Yeah, the kickers. Yeah, if you go to the plan view, you those happen periodically along the wall. >> I think it was about 16 on the north. 16. >> How far do they stick out the existing wall? >> I'm just trying to visualize

012it. >> They're going to blend in with your trusses. >> They're going north south. They be like up above the duck socks. Once they're painted, it'll won't disappear, but I don't know that anybody would know the difference. >> Yeah, it's just going to look like it's >> almost going to look like just part of the original >> trust is down here. So, it's it's above it. >> Let's see. It looks like it's about halfway between the bottom of the trusses and and the roof. So would there be a horizontal running line and fill um angle iron or whatever running along that wall that then that kicker bolts into >> or welds into or are you are you recommending that the kicker is then just bolt into the block wall? >> Yeah, it ties to the

013truss itself here and then this angle is an attachment point that gets attached to the block wall >> just directly to the block. What's that? >> It's a vertical piece. Okay. Piece of angle. >> Oh, okay. Another piece of >> your bond beam is acting as your main beam all the way around that stiffens the entire top and then that gets bolted through that at those intersections. >> So you have fins up the very top right right below your ve >> but still up above the bottom quarter of your truss. >> Yeah. Everything's happening up up high and once explained it, >> right? >> It's blended >> architecturally. Andrew, I mean, comments or I guess thoughts on that or >> um I agree with Bill. I think it will blend in. I don't know that

014anybody will know the difference once once you do paint it and get everything cleaned up after they get all the welding. >> So, what's the longevity of something like that? I mean, I know it's a shot in the dark, but fabric versus tearing it down and redoing it. >> I mean, we feel like that's going to be something else. >> 50 years. >> 100 years. Whatever. >> How long does it last? I just need four years. >> Yeah. >> No, you need more than that. >> Yeah. It's a good solution. >> It's a good It's a good long-term solution. It's not a bad thing. >> We wouldn't suggest anything different. And we don't the school and we don't have the ability to tear it down and start over. I mean we don't we don't it's

015not an option. So this is the best solution for that long term. We were trying to be as conscious as we because of the cost building up there. >> Right. >> What's the what's the longevity of the walls building structure without doing it? >> Yeah, that's what I'd like to do too. Like >> how much more cracking are we going to have? >> It's when was the gym originally built? >> 59. I wasn't alive. >> I didn't see it. >> So, you've seen the cracking that's happened over that time. So, it really depends on whether you know how how things are acting on that water infiltration and just over time. I mean, it's just unknowns, but you've seen the cracking that's happened that long and then even undetected up above the ceiling. Um, portion of

016that was how it was constructed, but a portion of that is just location and what's happening below and beyond everything. we can see. So, there's really no way of saying what the longevity of that would be, but you've lasted long. So, there's some of that that you know, you have taken down a ceiling piece that was probably doing something but but very minimally um on your your ceiling plane or the walls. Um so, we're kind of in uncharted territory for taking that down and knowing what what can happen. And that's the one unknown is that ceiling. While it's not structural, it's an architectural element, but it was a metal ceiling offering some level of rigidity just below that truss level. And that's gone now. So, we don't know how that changes. What's happening there? I

017think it's probably safe to say if you don't reinforce and go, you will you will have more, >> right? >> Yeah. I mean I I just I think from what we've seen and what's been noted from Phil and the study that yeah it'll probably happen again but to what extent their original report as well if we are seeing work with them for years great job as always reminder we were to the point where things were starting to fall. So that southeast corner, that column, once you guys got up there, they were almost pulling things out because it was that loose. So how often does somebody go that high to check that out? Not very often. >> Well, never before. There was a ceiling there. >> You could eventually have stuff up there just hanging that

018we don't know that one of these days falls. And that that was the big concern. So just a reminder with that. I would be curious. I know from your guys' original report, um, exterior wise, are we worried about any water infiltration from some of the corners that we should consider on this? Hey, we're getting everything done inside, but we've got some warped corners where we have water infiltration. We do all this inside, but we've still got water coming in. Is there was there anything drastic on that that we should consider if we're trying to get this thing watertight, taken care of, not have to come back again in a few years because we've got water coming in. >> Yeah. You're you're never going to get it completely watertight because there's no uh moisture barrier in

019that wall cavity like we would build today. >> Yeah. It's brick on block, right? >> Just brick on block. The brick's porest, the mortar's porest, the blocks forest. So, you're never going to stop it completely. But doing maintenance items like tuck pointing, sealant replacement >> improves that >> and that can be a separate project, >> correct? >> That at some point, just a reminder to everybody, hey, we're going to get the inside taken care of, but there's still some exterior stuff >> that can can definitely help prolong what we're doing there. >> And we we did walk the exterior from the roof level, but our main focus was on the inside of this. Any other questions? Or I guess otherwise I'm gonna let Max dig into the I guess again appreciate their efforts and just

020doing that for us. Um if you'll walk through that kind of budget max and kind of what you saw from a scope sequencing of that project >> not issue or not really issue but um sequence you have to go through in order to start is obviously protecting it finishes and accessing that area and the only way I could think to do it at the time is basically scaffolding the entire gym. um the ability to get equipment along the gym floor. You could hit the north and south areas on the actual floor if we protect the floor and get up going that way. You still have to drop the duck socks, but um along the sides, you got to get above the stairwells. So, that's scaffolding at a minimum. And then on the east and west

021walls where your bleachers are, those bleachers walk back. Um, and the rail, there was a couple removable sections of rails previously, which are no longer removable from the last project we did. So, getting equipment up on either side on the east and west is a difficulty as well. I mean, we could always remove a piece of rail, but >> then you got to remove bleachers, too, right? >> Yeah. Well, then the bleachers come forward, so we'd have to walk the bleachers back just to get a piece of equipment on there, get the equipment around. So, there may be ways to go around it. The proposal or the budget I sent is scaffolding the entire gym. And that's essentially, you know, you're $150,000 in before you even begin to touch the walls just erecting scaffolding and

022taking scaffolding down and protecting finishes and dropping duct socks. Um, so we can get creative and maybe maybe it's more cost effective to remove some railing, get equipment up there, use equipment where we can on the gym floor, but at the same time, you know, you want to limit the weight on the gym floor as well. It's brand new. So, um, in my opinion, that's kind of a worst case. budget provided it's kind of a worst case scenario in terms of all the initial work that has to be done to access that area. Um that that's where most of the cost is on this thing is just on access. The secret wrap the wrap is an expensive product as well but um that's kind of where we stand on constructibility feibility. >> What's it look

023like? I mean I know you talked about with that wrap you got to >> I got to get up there. >> You got to take the paint off. I got to take paint all the way down to be bare block. Um it's a wet applied fabric that you put it up. Um then you can do your steel. Um you're probably going to want that wrap repainted white and then you get your steel and then repaint the steel white as well. Then tear down scaffolding. >> So obviously not a not a clean job. >> Yeah. You know >> because of the grinding of paint I'm thinking in my head. Right. You're just >> Yeah. protection and mess mitigation is there's a lot of there's a lot of cost built up in access protection and mess and

024obviously um based on this budget I mean it would be a bid type project it's over public um spending thresholds or whatever um feel like in that I mean you feel like you had everything kind of I mean I know there's some unknowns obviously right but fairly >> I feel pretty bit about it. Um, you know, this the SEAR wrap product, there's not many companies that do it. Um, Blakeley's and Western Specialties do concrete masonry, repairs, restoration. Um, it may be worth if it does have to go to public bid and I don't think you want just any >> Yeah. >> mason going up there and doing it. You know what I mean? >> Yeah. >> Um, so I don't know how you if you're able to dictate that kind of stuff if it does

025go to public bid, but >> Yeah. I mean, you you can spec some things out, you know, and call out specific finishes and things like that. >> Being the type of work it is, you definitely want someone with experience in there doing it. >> What's uh with the air handlers in the corners, those have to come down? >> They may come down on their own. Do the air handlers have to come down? I mean, because >> the steel >> or how you going to do behind those, I guess. Yeah, that could uh pose some difficulty. There are columns that are really close to those air handlers. Access above the stairwell itself is difficult to begin with. Um, you know, and then each air handler kind of has a platform behind it that you could get

026access to as well. Um, it it would be a concern. It's not a have a a locked in way that we're going to access that at the moment. >> That just came to my mind as I'm sitting there thinking about it, Phil. on those north and south walls. >> Yeah, you would have two on each side. That would be difficult. >> I assume those kickers go wall to wall, right? I mean, >> the wrap. Yeah, I mean the wrap. >> The wrap obviously does, but what about the angle iron? >> Yeah, you got two on each end. That looks like they'd be >> Yeah. Gosh darn it. >> Cuz I'm just thinking, you know, like here you have a >> handler here. Yeah. >> Yeah. >> So, I assume there's one or two kind of

027behind that, right? >> Looks to me like there'll be one just in front. >> I don't know cuz there's not enough room behind them to even get the wall wrap, right? I mean, is there There's not enough space between that wall and that area without being there. I'm trying to think. >> They're pretty tight the walls. >> Yeah. We when we went to walk this, we noted that as a potential trouble area. >> Yeah. >> Comments, questions. I know it's not something we're like deciding or anything like that. I just wanted you guys to time like what's timeline look like? >> I think it could be done in the summer. It you'd need to do a lot of summer to it though. >> Yeah. Um, >> obviously it's going to be messy, right? So, I

028mean, you're going to have to seal up spaces as much as possible. I mean, we wouldn't be able to do it during square, I think, just because of the mess. >> Yeah. I don't I don't know how you noise >> how you be able to be shut down that long, >> right? >> I think it have I think it have to be a summer project. >> So, I mean, I guess barring unforeseen, I mean, two-month timeline, is that something that can get done? >> Yeah. I I don't know the fabric piece like how long of an application process that is or I would probably if you want to try to get done in the summer I'd probably give yourself a little bit of a buffer you know I don't know when sports are done when

029you're done using that gym give it you know you probably got two weeks in scaffold setup and scaffold dismantle >> before you so you can start doing so you're really only a month of work time yeah >> graduation >> again I was going to say graduation >> you're done >> at the end of I mean you're done now early March right then you're graduation again. So, you know, so really you're you're done with it. Let's call it June one, right? On average time your graduation move again, right? >> And there may be other options than scaffolding. I know, you know, on the floor or we can work up equipment. You need scaffolding over the stairwells. I know the masons can another question. They have, you know, lower profile systems that you can use that will

030have to tap into the block that they can lift themselves up and down in order to get that secret wrap on the east and west walls and that may not want to tap into the block if the block is of question, right? >> Um so there are other options to explore. Um this proposal or budget I guess I figured let's just capital see where it comes in because at a minimum or you know we'll be covered that way. >> Right. Right. So >> obviously there's >> there's some, you know, I mean I think a consideration to it is, you know, you talk about doing some acoustical treatments, things like that. I appreciate Andrew's help me with that. Um Max has also been to help with that. Like >> you know, >> you don't want to

031do a whole lot more if you're going to do some more later because then it's just more to take down and more to redo and you know what I mean? It it all kind of weaves into that conversation. It also is a funding piece. You know, when are dollars available that that could do that size of a project, right? Um timing thing. There's a lot of lot of things there. So, >> what's that? >> Kind of like a roof, you know, a lot of money for >> Yeah. It's not exciting. I understand. >> Yeah. Phil usually get to do the really exciting sexy things, right? Nobody Nobody gets really excited about some structural steel or some blocking. Andrew gets do all the cool looking stuff. And >> yeah, Phil will make sure it'll still stand

032still stand up when you get done making the cool stuff. Right. >> So, >> okay. Questions, comments? >> Is the acoustical stuff I know we've talked about that. Is that also wrap that would be going around the gym? >> Well, there was there was some different options. There was yeah there was some one there was some you know options on the horizontal walls. I I think the and andrew you were well both you guys were in that call. I think the biggest bang for buck was looking you know if you were only going to do one or the other like do something on your ceilings. um you know the wall the walls is obviously a cheaper less expensive option but it's not when when and correct me if I'm wrong if you guys understood something

033differently but when they were looking at like reverberation and all the acoustical testing right the the the best best bang for your buck was doing something vertical because of the ceiling echo back and forth not necess I mean the walls obviously are part of it too right so there's that it was part of that conversation of, you know, do you want to make it a gym or do you want to make it an auditorium or you try to make it somewhere in the middle? You know what I mean? And and what does that look like? And I think that um, you know, when I was in there, I know we I appreciate John coming from um, Fairchild and did a lot of work with the sound system. What a couple three Fridays ago now. I

034feel like it's been two Fridays ago. Um, when we had a home game and got things adjusted a lot better. And, um, I know Katie and Amy were up there. They were texting. I was like, "Scale 1 to 10 now down now. Scale of 1 to 10 now." So I could hear it from different places. But um but you know the thing that John noticed when people were in the gym, sound systems on, they're playing. I mean he's like I'm hearing it more vertically. Not I mean yes this this makes a difference, right? But so there's that piece too that >> you know if you go in and do some kind of a treatments on the ceiling of some sort, you know, you start grinding all the paint and all that you you hate to

035go put it up because it's all going to get filthy. There's no way. I mean, right? I know how dirty the gym was from that project, let alone do it again. You know what I mean? So, >> I was just going to ask if there was a way where if it was going to be a perimeter, we're going to put that scaffolding up. >> I'm thinking the same thing. >> Bang them both out at the same time, but >> I don't know if we need to >> that stuff. Yeah, the perimeter stuff. I mean, it was really something we're going to work off sc we're going to work off just like Baker scaffling, rolling two tier scaffold, but it wasn't it wasn't called for it to be that high on the balcony areas. >> Okay.

036Um the only place that we'd have to do anything tricky is the stairwells again. >> Gotcha. Yeah. >> If we did a perimeter. >> Yeah. We had just talked about Yeah. Just >> one section of building 72 panels. >> Yeah. Um I don't know something like >> basically running and 10 or something sidewalls. I forget exactly what it was. >> When you say 150,000 for scaffolding, I'm like, "All right, what else do we need to get done in there?" >> So >> the other idea was just have a wheelbarrow with a ladder in it. Somebody was just gonna walk. >> Sure. >> Safety first. >> Yeah. >> Come work on the farm after that. >> Yeah. >> It's usually in a load. >> Is it a bucket with a ladder on it? >> Josh is

037like, "You're doing that wrong." >> So, I know the ceiling above the actual playing court was an issue when it was there with volleyball and some of the ball sports. >> What about above the bleachers? if we actually put a ceiling back on above the bleachers and that was a material that absorbed noise. >> Yeah. Yeah. So, there was there was a couple different options. I mean, the one was attached straight to the deck, which I wasn't real crazy about, just screwed straight into a deck every time, you know, just >> well, actually on the bottom of the beam just above, >> right, >> the bleachers. >> That was the other option was doing it there or just doing it under on the top side of the rafters. So you're you got to remember the

038old ceiling was about two foot below. So even if you on there, you're still two foot higher than you were. You know what I mean? And so um I had showed Amy a picture at a previous district I worked at just they had a it wasn't a consistent ceiling. It was more of like every third beam, whatever. You know what I mean? And they were acoustic panels, but they were just on the top side of the rafter. So it still looked open because it was like every third, right? You know what I mean? But yeah, you didn't you didn't drop it back down and create that >> sorry the gym inspector or the guy that's inspecting the bleachers is asking for you >> cur. Yeah, heating your cur. It's it's somebody from Lee company just

039through the bleacher inspections. Thank you. Um but then you're not dropping it low. Good job. Y >> I will say from habber six report too it it definitely you need treatment over the gym that's where your loudest action will be. It'll help some, but you're Yeah. Right. You're off to the side and sound reflects in angles. And so that's why >> you'll see in that report the the perimeter and the horizontal both will work better in tandem. But if you have to, you want it over and the vast majority of the work that's going to be done is over the actual plane surface. It's where a lot of the noise is going to be coming from. Yeah. It's not to say that wouldn't help doing it on either side up in the balcony areas, but

040>> we're guessing at that point that's not our part. >> So, the entrance area has those >> Panels, those whatever that cloud panels or whatever. Could those be >> Are you talking about that athletic entrance? >> Yeah. Oh, okay. Great things. >> Yeah. Could you have ones that are vertical that kind of sit between >> Yeah, I mean, I think you could. Well, my understanding was you still get you really need to turn it to stop it and you also want to get the deflection off the ceiling, right? Am I saying that right, too? >> I think so. I asked that same question because we've done vertical baffles before, >> but again, sound's not a perfect science. And so, Power Stick was doing it with what they thought was going to be the best possible,

041you know, reduction verberation. >> Yeah, if you have it like this, obviously, no, >> you're getting more surface area, but >> but if it's like this, less visible, too. The stuff that's sure, you know, completely vertical, you're not gonna you're not going to get, but most of it you might get most of it. >> Yeah. >> And it wouldn't be as intrusive. >> Yeah. Right. Right. >> Yeah. It seems like almost like educated guesses, but some of it seems like total guesses. >> Just see sound. >> Yeah. If we could just somehow >> Yeah. Maybe if we throw powder in here, we'll see the sound waves or something. I don't know. I can put something on >> special goggles. >> All right. Anything else? Questions, guys? Anything come to mind? Appreciate your time this morning.

042I appreciate you guys' work and just helping us serve our kids and through these different projects. So, thank you very much. Won't keep it, but appreciate it. Thank you guys. Thanks for coming. >> Appreciate it. >> Thank you. >> Have a good day. >> Yeah. You see you guys. >> Go enjoy the Yeah, >> they're probably kind of happy they were in here. >> Yeah. Yeah, they were like, "No, we can wait and see if it's drizzling out yet." >> See you guys. >> Thank you. >> Appreciate it. >> All right. Um, next item item B would be it's a proposed agreement of affiliation with IvyTech. So, this is um something that Mrs. Golden and Mrs. Akre brought to me. um they both teach um a basic um education I don't know 101 class or

043something like that with IvyTech. Um and so actually they're um I think it's department chair and don't quote me on that the title and Bryce maybe you know but um basically asked if they if we would be willing to do this. It's basically for people that are going into education to do practicum hours, um, school visits for like internship hours, things like that, prospective teachers. Um, which is obviously a a a positive thing for us to use as one a recruitment, you know, possible thing, you know, like, hey, you're thinking about being a teacher and hey, you were in our building and you were maybe, you know, doing some practical hours and you were great, you know, so maybe we, you know, it's a piece that we we kind of already got them in our

044doors a little bit. Um, I think it's also just a good thing of supporting education, right, in general and just supporting people wanting to become teachers and it it gives us, you know, a pathway to recruit, but also I think it just it's a good thing that we're just supporting public ed too and not necessarily just public ed, but education in general and people that want to go in the profession of education. And so, um, again, just something to take a look through. We we don't even necessarily have to. Um I think he was asking if we were going to do it because I think he was reaching out to just a couple different school districts to have these in place so that we could just place um education students, you know, in schools to

045do practis. Um, as far as visiting this document, approving it, yes, we're we're still going to um approve that affiliation where they can place um education students in our schools for for visits, practum hours. Obviously, you're going to have background checks and all those things for kids um you know, coming um to school. >> It's a little different than like a substitute or a >> student teacher. Student teacher, they're there, >> right? >> They're just really there observing. Maybe they might be working with a group of, you know, three or four students, but they're not taking over like as a student. >> It's lower level classes. You have to have so many hours of >> going into schools. >> Right. Right. It's a great >> It's a good great idea. We We do that with

046nursing students. Okay. >> Let students come in and actually start to pay for their education. >> Oh, really? Yeah. >> Try to get them to stay put or something. So, >> it is a good potential recruitment tool as long as they have a good experience. >> Yeah. Right. >> I can't say that some of the ones that I was in in Lafayette, >> it made me not want to >> not want to go to Yep. >> Yep. >> Yeah. >> And I think it I think it's also just a a good thing, too. I mean, I think it's a um in terms of just um you know, something that we can show that we're you know, supporting teachers, supporting education, you know, whatever, just as a district too, right? Like I I don't see any

047negative to it at all. Um you know, um but again, um >> unless they come on a bad day. >> Yeah. Right. Yep. And and certainly, you know, I mean, there um the nice thing is we have that freedom and flexibility too that if you know, if they if they get a student that I don't really care to have this student back in our building for whatever, you know, I mean, they're they're always late or they, you know, whatever. Um you know, we certainly still have that ability to dictate that or whatever. So, uh, take a look through that and, um, you know, barring no questions or concerns, um, probably go ahead and recommend that for approval on Monday. Um, we can get that going with Ivetch. That would be in place for next school

048year. So, questions for um, next item C, our technology infrastructure project. Um, so you have quite a few different things in there. Appreciate Sam uh and April's work on this because we've been digging this. Um, the -ate projects are a little different. There's multiple steps involved, multiple different agencies involved. Adtech is our -ate consultant. Um, so again, a federal project um for um schools, but other public entities um have that available to them as well. um where you can get um basically discounted rates or subsidized rates on um purchase of technology equipment, technology services, things like that. So um so as we've kind of been working on our kind of master infrastructure plan, that that next piece was our wireless network. Um and and I I I won't pull every one of these attachments up

049because off the top of my head, I'm not sure which one is which. Some of them are so small that that one. Um so in there um that lists all of our switches. Um and then wireless access points. Um you can see that only uh two of the lines are still are yeah considered green in terms of they still have life left in them as far as like past warranty periods, past support life. Um, kind of like if you keep your cell phone forever, eventually, you know, your carrier stops giving you updates and things like that to it. Same kind of thing. Um, and I and I went with our green, yellow, red. I asked um our our five-star folks to kind of follow that same thing that we started with primary when we did

050the HBAC, like, can we just go green, yellow, red? That's really easy uh to just kind of track and follow. But so um so as as we were looking through that um that was kind of that next I guess piece. Um we again in 25 we did the virtualization piece uh piece which is all the servers um and and getting those up to kind of date maybe is that better way of saying it Sam and just up to date as far as types of equipment the the process things that we use. This is going from old, correct me if I'm wrong, Cisco to Aruba. >> Correct. >> Um, and so, you know, things that are no longer really the standard, you know, um, to things that are um, so working through those. So, we put

051this out for bid um, for two reasons. One, because we you don't know where the dollar threshold is going to come in, but also two, because of rate, you have to put it out for bid. Um, so we put it out for bid. We received one bid. Um, which again, we're not a huge project, so it's a little harder to attract attention to it. Um, I I will tell you both FiveStar and Adtech and Sam were were more than happy with the number that came in. Um, considering you only get one, you never know, but hey, if I know I'm the only one, I'm going to bid you real high. Um, but they obviously don't know that. But real happy with it. Um, rowing is is I think right out of Lafayette. I don't have

052that in front of me, but um, and so they went through that. Um so our our total bid um for the whole system who goodness gracious trigger finger. So the whole project comes in at 103,292 with an option for labor of 760 to save Sam from doing every single thing himself. So then when you apply our rate discount, which is this document here. So this is really what we start to look at. Sorry, the 103 actually it was more than that. The 103 was just based off some options we were trying to get us a kind of a menu basically to shop from. So the whole project comes in at 192,000 um after your rate discount. So our E rate we're we're we get a 70% discount up to a dollar threshold, right? And so

053that dollar threshold's at 1721 140. So then it becomes 51,000. The leftover would be the 20. So the whole project is 72,000. Does that make sense? I explained that clear. Sorry. Um so so the whole project becomes 72. Um, April and I have been looking through where we would pull that funding from or do we want to say no, we're only going to do a portion of it, you know, the the portion that is on our -ay or do we only want to not even do that full amount. You can peace meal this and Sam feel free to jump in here. Um, you know, absolutely. >> Does this get us all the red? >> So, this gets actually everything. It gets the entire wireless network. >> So, the green, the yellow, every new switch. This

054is installation of all the switches. This is every >> Yeah. >> And this covers the additional um labor. >> Yes. Yeah. So that's the the sixth one. >> You get to do this once a year every year. >> So five years. >> Five years. >> Five. So e rates good every four or five? >> It's five years. >> Five rates good is five too. And then and then you're basically the switches access points life is what considered >> um seven to 10 years. You can get more than that. We've been what 12 13 years on some of ours now and they are >> Yeah, there's one in there that's like 14 or 15 and it or something like Yeah. So, and that's actually the big one. Correct. That gives us the most problem. >> The

055only issue right now is where we're at is our the system's so old that we having issues and I can't fix the issues because you have to restart the controller. There's no guarantee that controller will come back because it's end of life. Cisco no longer supports us. So, if I were to try to fix it, the whole system could crash. So, that is the recommendation to get the whole new system. >> Yeah. So, we we talked about, you know, do you just do the switches maybe or maybe just the access points or and then come back and again it's it's a little challenging again just like this last thing we talked through like where do you find the dollars and and stuff to do things? Um, but with this one in particular, there was a

056little bit of challenge if you go your and again jump in here if you go Aruba with access points but your switches are still Cisco. how does that work and do you do it and a year later you're like okay it's been such a pain that now we have to do it well then you didn't have you know you don't have a year rate funds you didn't plan for it you know whatever so um >> has a ribbon been around a long time I've never heard of >> it's been around quite a while it's the new I wouldn't I mean kind of the new standard I would say um system used to be everywhere just like blackberry used to be in every government official now everybody uses Apple >> okay >> it's just something that

057kind of switched you have a lot more control a lot more monitoring you can do um with Ruba that you couldn't do with Cisco Does it make sense to do it all at the same time because then we're going have to do it all at the same time again. It's going to be costly. I I understand you can't piece out the two different times companies. But >> the reason why we would recommend doing it all at once right now is because it was kind of peacemail before. So if we do this all at once again, we have that seven to 10 years at least for switches and ads. >> There might be some that go out three, some that will go 10. >> I think the longest end of life we have right now is

0582028. So even if we don't do it all, we will have to very shortly. But on top of that, um it was all piece of mail before. So we get you rate every five years. So the goal is if we do need to get new switches or new APs in five years, the funding will be available by then. But there should be no issues with I mean we have warranty, support, everything for I think six years with this. So we have no issues. >> I think I think your question is something I wrestle with literally almost everything we do, whether it's projects, HVAC, whether it's even just curriculum whether it's buying a a Dubai I mean I say this all if we do it all now it all breaks the same day you know I

059mean or you have to redo it all the same I mean >> yeah I mean yeah right you replace all your kitchen appliances well they're all going to go bad in about you know the same but I don't really my wife probably wouldn't care to have a peace meal kitchen right you know what I mean like you know whatever so I think it's that same thought process and and again I kind of defer to Sam and ATTE and fivestar and all those folks and when it comes to the technology piece Yeah, cuz part of me is like, well, it's it's easier to budget for, hey, let's do this and we'll do a little bit this, we'll do a little bit this, and then that's what we'll get to here later is when we look at

060our master infrastructure plan is, okay, but if we say it's our servers, and then it's our wireless network, and then it's student devices, and then it's staff devices, then it's this, and then you just start it over again. Rather than breaking these up into multiple things, too, you know, you take big categories and do the category one at a time, right? Does that make sense? Um, so April and I were looking from funding sources. Um, probably we would split this into two different pots. Um, probably pull some from our normal technology budget within the operations fund. Probably pull some from some remaining 23 geo bond dollars. Um, so that neither one take the total hit. Um because inevitably, yes, technology-wise, we don't necessarily expect anything within the the 26 budget year that we'd have to

061like come back with some major item, but there's still going to be stuff, right? I mean, last summer we had to replace battery backups because they got rained on. Uh water fell on them. We won't call it rain, but we we called it rain. Sam and I called it rain because it felt like it was raining in the building. Um but, you know, I mean, there's inevitably going to be things obviously, right? I mean, you know, um, talking about, you know, the cafeteria computers, things like that. Just different things that have come up. So, hate to go eat the entire technology equipment budget for 26 in February and March and then be like, well, hope nothing breaks for eight, you know, months or whatever. So, >> how long does it take to do this, too?

062I'm curious. >> So, this would be a summer project. Yeah, because we'd be shut down for what, Sam? Two weeks. >> It' be like a two week process for start to finish because every single the little white boxes are hanging in every single room. Um, every single one of those will have to be replaced. We have multiple IT cabinets. Every single one of those will be ripped apart and rebuilt. Uh, but we're going to do it sections at a time. So, overall the network will be down overall probably two weeks, but like the offices will be down one day. This office will be down another day. It won't be entirety for two weeks. We communicate way ahead of time. >> Probably when you said when we do the switches, there'll probably be a two to

063three day period. We would we would literally have no internet, right? For two to three days. >> Well, the main server is in your elementary the magic closet room what they call it. Um that is the only room that'll take out the entire district and that will be just one day. >> Oh, just one day. Okay. Okay. >> But then the rest of it's just peacemail and yeah, we'll give it one day at a time and we'll communicate very clearly when there >> you can think of it kind of like your car. The the main server be like your engine, you know, it's so do you replace the engine this year and and I still have trouble with my tires and you know, everything else. It makes sense just to at some point just get

064a whole new car. Yeah. >> So, again, and we'll we'll dig into the funding a little bit more. I'll have that for you as far as where we're going to pull that money, but that was last conversation April and I had kind of that's where we would split the bucket of money. Um, we've still got um 50ish in the 23 geo bond um dollars left over. about 10 or 15 of that we know we're going to have to send back to the bank because you're only allowed to draw so much interest on that money because it's bond money. So, um we've drawn more interest than we were allowed to. So, um which it feels like like dang it, why do we have to send it back? I mean, isn't that our benefit? But, um just

065the way the bond was structured legally and the selling of the bonds, it goes back to the bond holders um whoever bought your bonds. And so, >> we maxed it out at least. >> Yeah. Yeah. So, um, so we know that 50 is really more like a 35 number probably. Um, so we would pull, we would have to work with Ice Miller to say, "Okay, tell us how much you're anticipating. We're going to max out whatever we have left out of it, pull it out, and then um we would we would finish off the rest with the 26 um technology budget." So, thought there questions on that. it is something that um I'll recommend for approval Monday night if because I have to turn it Tuesday morning to them. So, uh if if if we

066don't, that's fine. We'll if that's obviously your guys's decision. Um if if we don't then um we'll just have to kick the can. Um because I don't have another option because Tuesday morning is deadline. Well, they gave me like Friday and I said, "Well, sorry, I don't have a board meeting till Monday." and they're like, "Well, >> this will last >> I'll ask for like an extension or something like with - you know again like because you're trying to go through this and go to the federal government and meet their deadlines and so anyways questions on that Sam appreciate your work on that. I know it's been a lot of conversations with Sam and Fivestar and looking at different things and April digging into money and how do we how do we make that work

067and so >> for money tree? Yeah, just we planted another one, but it just hasn't quite >> hasn't started yet. >> Yeah, I don't like I'm hoping this rain though will really start to generate some new buds on our money tree. So, anyways, >> all right. Thanks, guys. >> All right. Um, next is policy updates. Um, so you guys have um I I emailed those to you, but you also have printed ones, and we can we can go through those. So there are quite a few um in there. Um um some this is my continuing frustrating frustrations with Diligent and their new platform. um trying to load things on there from the old board docs and then I get the email last week that now board docs is officially going away and how like for

068the policy piece of it too and the guy's like when do you want to merge and I go as late as possible because I'm not happy with your new platform so how about never and he said never was not an option um they were eventually going to shut it down so I I was like can you just wait till the summer like at least when you know you have more time with your ends. But so anyway, so I apologize they're not all attached on there. So that's why I emailed them to you and then you got paper copy. We'll go back like it's 1990 when school boards used to get big paper packets or whatever. So um so anyways, we can kind of go through these one at a time. There are a lot more.

069Um again, legislatively there was a lot of updates and then again this spring there were more. Um so we'll be tackling probably those this summer, but um I'll meet with Gina and Bryce. We'll go through those. The ones that aren't in here, they were ones that had a lot more just options um as far as like do you want this or do you want this or do you want this? These were pretty much um kind of boilerplate recommendations from ISBA um which you know obviously interpretive law. Um so so I mean we can either go through them one at a time if anybody has any specific questions about any of them. I know you guys haven't had a ton of time to look at them. We can certainly talk about them Monday night too if

070you'd like. Um, again with policy at at your discretion, um, it's it's it's your guys's policies. Um, so, um, again, you can you can always do two readings of those over two months. You can wave readings and just adopt them. So, >> there was one, >> yeah, >> that we brought back up, I think, after it was 3060. >> Yep. C staff communication to the board. What I recall is that we were going to add in the word in writing. So I think it's the very last sentence on the first page. >> Yeah. Staff may request a should be in writing. >> Yeah. So I I had a question on that because I was reading that sentence last night or two nights ago. It said staff may request a meeting with the superintendent. Weren't you

071guys wanting that a meeting with the board though? If they're requesting that meeting, I think it was with you that the board was notified in writing. So if it's an email or whatever that the board has copied that they're requesting that >> a meeting with the superintendent. >> That's the way I understand. >> Okay. So I misunderstood. I thought if they were requesting a meeting with the board. >> So did I. >> I did, too. >> And that's why I I started to put in writing actually the other night to put in draft and then I was like, wait a minute, that says meeting with the superintendent. >> Maybe it's both. I don't know what's the downfall of being informed. >> Well, I meet with people all the time. I mean, I've had >> four

072this week. >> Maybe it is with >> and I I was thinking it was that the staff person wanted to meet with you as a board, they would submit that in writing. >> I thought so, too. That way that that it was if the superintendent >> for whatever reason decided to not fulfill that request, they had it in writing that that they made the request. it then it says who will help bring the matter forward to the board. >> Yeah. >> So maybe that's where I was saying it was that >> right. Yeah. And I was confused too. So I wanted to make sure I was super clear on what you guys were wanting there. >> Well, I mean we definitely want to add in it needs to the request needs to be in writing.

073Do we want to reward that? Because it is confusing. Staff may request a meeting with the superintendent. But is that meeting? >> I mean, we can write the whole rewrite the whole paragraph to meet with the superintendent and then meet with the the board. >> Yeah. To me, it's implied it's with the board because it's staff communication to the board who will bring the matter forward to the board. >> Yeah, I was a little confused on that. So if I if April wanted if April had a concern, she would request a meeting with the superintendent and then I would bring her concern to the board. That's the way I wrote that read that sentence. But if April said, I would like to meet with the school board. >> That's what it's >> that I thought

074that's what you guys were kind of asking. >> Then that's not >> and I don't read that policy. Yeah, I read that policy like April would tell me something and then I would bring it to the board >> and not I the superintendent. >> Yeah, maybe it is staff may request a meeting through the superintendent >> not with the superend. >> It could just be request a meeting with the board through the superintendent >> in writing. So, do you just want to strike out who will help bring the matter forward to the school board through the appropriate process? Like strike that sentence out >> and then just put um when an issue arises requiring board attention, staff may request a meeting with the board in writing or staff may submit a meeting request to the

075superintendent. Yeah, >> I think it should go through you and I think the request is that it's in writing. >> I like staff may request a meeting >> in writing >> with the board in in writing through the superintendent >> or maybe present it >> and then scratch out who will help bring the matter scribe that part of that sentence out. >> Yeah, I don't think after the comma that's >> I'm getting rid of that part. with the board in writing. >> How about you say formal meeting too? So it's not just a >> staff may request >> A formal meeting >> in writing >> with the board. >> In writing with the board >> request formal >> in writing through the superintendent. >> Yes. I just remember the part about >> that it's noted

076that we're aware. >> Yeah. It kind of >> it really protects both parties. >> Yeah. >> It's like person one in the meeting. It protects the superintendent. Either one of them can say what I said. >> Yeah. >> Well, I asked for a meeting absolutely writing with the board in writing. So, let me muddy it up a little bit more because maybe maybe they don't actually want to meet with us. They just want to make sure that we get information and so are they scheduling a meeting with the superintendent to bring the information to us? Is that the intent >> with the board in writing? Because a meeting might not be appropriate and all >> you know what I mean >> or bring to the attention of them. >> I mean I think that that's

077what that last part of the sentence is. Who will help bring the process >> matter forward? >> Yeah, I think you're right in there. He's paying extra step. >> Want to leave that in there. get to us like have a meeting with them. >> I'm good either way. >> You know what I mean? Just cuz somebody requests a meeting doesn't mean you have to have a meeting, you know? >> Yeah. I mean, like I >> keep picking on April because she's sitting here. If April wanted to meet with you guys about um she would really like to move spring break because plane tickets take the next week, right? Like >> and she puts that in writing and I send it to you guys and you're like, "Yeah, have a good day if we're not going

078to have a meeting, right?" You know what I mean? Versus, >> you know, maybe something legitimate, right? Um >> yeah, you're right, Josh. versus maybe when some when April says, "Hey, Levi, like I really think the board ought to talk about this thing, whatever, right? Or have you talked with the board about this thing?" I mean, again, that happens all the time. You know what I mean? So, I don't know. I don't >> What are we trying to accomplish? >> Yeah, I guess that's my question. What are you are you trying to >> We're We're only trying to accomplish that the the request is made in writing >> from the employee to meet with us or just from the employee to him. I >> to know that we're aware to know that we're aware of

079a concern they brought to him because if they think it's concerning, they bring it to him and he was at >> Yeah. >> So, can we just put in writing after where it says superintendent? then I don't but I don't think you have I don't think you have a process though if an employee did want to meet with the board then >> um >> because we are talking about item C correct staff communication to the board >> so this goes back to when we met with Roger >> right >> of when an issue requires board attention because staff members wanting the board to be aware but again there may or may not be the need for a meeting, >> right? >> But a staff member wants the board to know. So when an issue requires

080board attention, staff may request a meeting in writing with the superintendent and copy the board. That way we're aware somebody has an issue. We're letting the superintendent still do the job. If they can take care of it, take care of it. But then the staff member knows at least the board's aware of the situation. Do we need to meet? Superintendent took care of it. But at least then the concern is being heard. Allow the superintendent to do their job. But then that way everybody's in the same loop. >> I like that. But because that was what Roger ultimately had his upset part was is to make sure that the board is aware when someone's wanting something to get to the board. >> Yeah. >> As long as if we're aware, >> right? We don't need

081to do their job, right? >> Cuz I still want to empower the superintendent to do their job >> and it doesn't burden. They're the ones should be responsible for copying us, right? So, >> so do you not want a process in place where somebody could request a meeting then or no? >> Because you don't have that in you know what I mean? >> I keep close. >> Well, you kind of do. Bring the matter forward to the school board through the appropriate process. So, if the appropriate process is they get to have a meeting, then it's covered in my mind. >> Oh, I suppose. There's the unwritten >> Yeah. >> the unwritten appropriate processes. If they're not happy, then I just request a meeting, I guess. >> Hey, I met with them. >> Yeah, >>

082that's I'm still not >> I'm still happy. So, I want to have a meeting now. >> Yeah. Like you said, I guess that's if April's still mad about spring break. I mean, >> she can always say, I want a meeting by God. >> And then it's up to the board whether we decide with them or not. >> Right. >> Yeah. Yeah, I mean they're they're board policies and and you guys determine how much you pin yourself in or don't pin yourself into a policy, right? I mean, as in >> I think the way it's written that it allows >> a little bit of a little bit of ambiguity, right? >> Y >> Well, did you meet with them? Yeah, you were copied on the email. I met with them. >> Well, you didn't bring anything

083forward because I didn't think there needed to be. >> Well, they emailed us again with us. Oh yeah. Then we have to decide do we want it here. >> Excuse me. >> So again, I have and not just Levi, but the superintendent of any school district meets with staff all the time. So I don't want our staff to feel like they have to submit a written request to meet with me anytime they want to meet. April would send me 10 a day. Joanie would send me seven a day. Sam would send me two a day. >> But it only it already says when an issue requires. >> Just when an issue required, correct? And I'm just I just want to clarify. >> Yeah. >> Okay. >> We don't want to know >> every time. Sam's

084like, "Hey, I'm going to run to lunch." Like you guys don't even know that. >> So where we at on that sentence? >> Are we just adding? >> So leave it all in place. And when an issue requires board attention, staff may request a meeting with the superintendent in writing. >> A formal meeting. >> Okay. >> Meaning >> with the superintendent in writing >> who then will help bring the matter forward. >> I think it's cover says when it requires more attention, it's insinuating a formal meeting. >> Okay. >> So you think it is. So, we're just adding Friday. >> Where did Where did you want to put that? >> I like how you said that, Travis. Copy the board after the >> Yeah, that was the only other party. >> Staff may request a

085meeting in writing with the superintendent and copy the board. >> So, is staff going to see that and say, I don't want a meeting with the board. I just want to share my concern with the board. So, how do I just share my concern? I don't want to meet with them. >> What's a meeting with the superintendent? Oh, you're right because it's back it. How about a meeting with the superintendent in writing? So, the in writings after the super the word that's what he said after this. >> I I thought he said before before No, >> I don't think it makes a difference. >> Well, I think it does if it if you're saying because this is saying uh when it >> communication to a board to the board, right? When it requires board attention,

086staff may request a meeting with the superintendent in writing or a meeting in writing through the super. Those are different words. >> Yeah. >> A lot of word play. Or do you just say staff may share the concern with the superintendent who in writing who will bring the matter forward to the school board through the appropriate process will share the concern rather than saying >> request a meeting >> concern as much as this all stems from Tom according to our meeting right he didn't feel like the board knew that he was having concerns with the superintendent so he There has to be a method for instead of going to people. >> Well, I think just >> he goes to superintendent and if and if Levi said, >> you know, your concerns are unwarranted, then the

087board never knew about it. >> Mhm. >> Right. >> Well, I think just in >> I think just in general, how does how does staff communicate with us? I think that's that's the concern is how do they communicate with us without feeling of fear of retaliation? So we're putting in a mechanism for that. So requesting a meeting versus sharing information I think is is maybe two different things. >> And people are going to do what they want to do. You could say that's true. >> All we need to know is a meeting and somebody might re write out all of their issues in the email, right? >> How do you stop them from doing that? You can say, "Well, we don't need to know the issue. We just need to know you're having you're requesting

088a meeting." Well, they could still put it all in there. >> Or vice versa. You could say, "Well, we need to know everything." And they could put nothing. >> I mean, I guess they could request a meeting or share information. >> Yeah. >> With the board, >> with the superintendent who will bring it forward to the board. >> I don't know. Yeah. We could spend all day >> Yeah. Changing words. I >> mean, Josh, is it something that you could ask clarification specifically? >> I think we just figured out. Let's just >> decide what we're doing. >> So, how about we just add the words in writing? >> I think so, too. And then if we need to tweak or modify later, we can tweak or modify later. >> If that's the case, Josh, probably

089need to have a call from Roger. >> Mhm. >> Cuz if we don't include the other piece that we told him we would entertain, >> he's going to be back in asking why we didn't include >> Can we say put it in writing? Just put in writing >> with the super >> and copy the board. >> Yes. >> After superintendent. >> Yes. After superintendent, >> you don't like it, you know, on Monday. >> What's the donuts all about? >> They're for people to eat. >> She left over it decorations. >> So upset over, man, I'm out. and left. >> Kyle's going for it. >> He's probably sitting there smelling them. >> Clarification. You can use this as your first reading. >> So then they can actually pass them in general session. So >> okay, >>

090they're still good. >> You can always read. >> Sam's like, I was waiting for somebody to start. You've been looking at those, haven't you? >> If I had one early, I'd be picking that little glaze off the corners of my mouth the whole meeting. So, >> all right. Any other uh >> I haven't had a chance I haven't had a chance to look at all that. >> Most of them make >> some of them are tweaks due to legislation. Some are I think just changes in ISBA recommendations too. So there was a couple and I and I tried to show those where I struck out some lines. >> Yeah. This uh >> it's like an old man has a lot of marks through it. >> Yeah. So 30 work site later. >> I went with

091the half. >> So that's policy right there. So I think trying to protect our >> I think that defeats the purpose but you're not jittery yet >> not pin yourself in a little bit some of that 700 >> that's a good approach Kyle just more >> just do more >> have drink twice as much >> is that how that works >> well you can drink >> warmer longer as long as if it makes you feel good >> make you feel like you're getting more healthy Um, the only other one I would kind of point out is, um, it's 5541 in your packet. It's currently policy 4322, but there is a new 4322. So, this one just needs to be renumbered. That's the only change. >> 4322. >> Well, it's 5541 in your packet and I

092put them in sequential order. >> Okay. >> So, we're not talking about this >> 4322 is a a yeah, just a renumbering of ISBA policy. So it's 5541 in your packet. It's current policy 4322. It it just it doesn't change. It just gets reumbered. So um and then 6130. Um again, I think you're I struck out the first two lines on that. I want to make sure that is that is my recommendation to you because I think you're asking our building administrators to to make some judgment calls that would could incur liability. Um if they were the ones determining those things and I really am concerned about that. Um, when you read those, you're asking administrators to determine whether people are able or not able to pay things and whether or not things could impact

093health and safety. I mean, I'm not a qualified one personal financial coach. So, to determine somebody's ability or inability to do something and I'm also not a health and safety official. So if I'm not comfortable doing that, I'm certainly not willing to ask our administrator, building level administrators to make their determinations either. So >> sense and how we whenever we just write off, >> we do write stuff off, we try to work with families to do collections, you know, or payment. >> Well, when it comes to the board, right, we vote on that whenever that happens. Y >> so the 4322 the habitual truent did >> did we not have a policy on that or was that just Indiana code on on >> we do have a pol it's it's all based on Indiana code

094>> right >> we do have a policy based off I guess but it's just changing >> so do we have to change whatever one is existing if 43.2 to you is >> so that they don't contradict each other. >> Yeah. Yeah. It's current Yeah. Sorry. It's currently and that one becomes 4322. Again, just saying Iba 43 4323 will just be retired. >> Okay. >> Yeah. Sorry. All right. So, it replaces it, retires the old county. >> That's kind of interesting that uh to report to the Bureau of Motor Vehicles. >> I've done it. I've done it 100 times in my career. Yep. Remove driving licenses. We used to those used to be shalls. Uh you shall remove their license. You notify the B&B and you also shall remove their work permit. Work permits no longer

095go through school districts. Um I mean, I used to approve those. Yeah, that just happened the last couple years. Um, now it's just between the employer and the kid. Um, but yeah, you you used to have to to get a work permit. Um, you used to have to go to school. The school signed off. You were student standing and all those things. Yeah. An employer you had to wait. Yep. >> You still have to sign if somebody wants to build a house. >> I still do. Yep. Here in Clinton County. >> You do? >> Yep. If somebody wants to build I probably signed I don't know five or six. >> Really? >> Yep. In my couple years here. >> So you can say no. I don't know. But I guess I'm like, I don't like

096the color of your house. I'm like, nope, not until you change it. You know, >> we see that kitchen layout again. >> It's it's not a architecture. It's just a plot plan that they're going to build it here. I mean, I and I don't remember there was like I asked one day, >> I don't know, there's four or five different signatures they had to have. It was the local school district, >> commissioner, >> superintendent, I don't remember. It was probably, I assume, like one of those old laws that have been in place forever. Like, >> you know, I don't know if you read >> sometimes you see them, it's like you can't ride your horse into the courthouse or, you know, things like that. I mean, like gooey laws that have been on the books

097forever and stuff. >> Or if we want be wine permit, we have to go to the, you know, the mayor. >> Yeah. Different people get them signed off on. >> Yeah. >> Okay. >> All right. >> So, feel free to send me any questions you guys have on those. So, what will we do with these on Monday with this? >> That's up to you guys. You can you can always have a first reading or this can count as your first reading. You can wave the first reading, adopt them. >> That is totally up to you guys. But you you have options. So, um I mean obviously this counts as a first reading. So, you don't have to wave a second reading. You could just adopt them on Monday if you want or you can have

098a reading and have another reading next month. So, if there's some in there that you know, and you don't have to do it all as one pack either, right? you can certainly adopt. You can separate if you if one you still have a concern or question about and we want to talk through that one a little more that's fine too. So future graduation dates um public comment last board meeting. So I I did take a dive into this. I appreciate Mr. Berling game's help. Um so I asked him to give me uh all the future IHSAA athletic dates. Um, and so gosh, turn it. >> Go to the wheel to the >> gear. The gear. Can you turn it? >> You can turn it counterclockwise at the bottom. >> Oh, thank you. >> He's a

099spreadsheet guy. >> Yeah, I'm a spreadsheet. >> I did this yesterday. >> So, >> I went and downloaded it. >> These are future dates. Um, so, um, and basically you're looking at baseball, softball, and boys and girls track. um and looking at where those fall in line with graduation dates um and what that might look like in the future. Um so as I was talking to Mr. Berlin game and then um just from my own recollections at the building level. So inevitably starting the week of Memorial Day, you start getting into state tournaments for all those four sports, right? Um the only one that you have flexibility at the local level would be your sectionals and your track. Boys and girls track are always on weekdays. So they're unless you're going to move graduation to

100a Tuesday or a Thursday, that's really not a thing. So you really run into baseball and softball. Um at the regional, semi-state or state level, you have no say in when your game is going to be played or anything like that. So >> changing it or calling up the other school, >> right? Yeah. You're Hey, can we play at 2 instead of seven because we have graduation or whatever. But no, I mean, and so, um, the the concern is teams in sectionals and, you know, if graduation lined up with sectional games, things like that. Um, you know, or do you do you move graduation the week ahead of memorial or the week after Memorial Day weekend and just always have it that weekend? Um you know the challenge is you know on this you will

101run into usually a regional um unless you have graduation on a Sunday um you know forever. You just say graduation is going to be on Sunday forever. um then you don't ever have to run into anything or you say no it's always going to be on you know Memorial Day weekend because then at least you have say so at the local level in the sectional because you can say hey we have graduation can we move our sectional game things like that because just like with the basketball sectional actually we went to lunch at Booker for April's birthday um and and Mr. early game was there hosting the sectional lunch with all the ads that were in the sectional and they were talking through can you have bands, can you not have bands, when you do

102practice times, do we need to move again? You know, obviously don't need to do basketball. There's nothing around that time, but the same thing happens in baseball and softball. So, um, and then the other thing, so I I put this kind of spreadsheet together. I like spreadsheets. It's easier. See, I don't have to turn it. Um, >> so I have a question. >> Yep. And this isn't about graduation, but >> um the girls track 519. Is that like preliminary and then they would play after that or is that all happened on that day? Do we know? >> So at the sectional level, they usually have a prelim. Um but that is not in the IHSAA's published dates. I just put was on what whatever IHSA told me. >> I was a finalist. The reason the

103reason I'm asking is we had a senior parent meeting last night after our thing and there's been a real challenge to try to find a free night that they can have the senior awards. We always do it in the evening and I know they've struggled because we have stuff scheduled on every night. The 22nd is the last day of school and we're having our sunset dinner that night for the seniors, but they were going to do it in the afternoon that day. And some of the moms are really I don't really care either way, but some of the moms are really wanting to have it in the evening and like we've done for several years. But anyway, on the schedule, the 2 the 23rd Saturday shows girls sectional at 5:30 at night cuz I said

104we'll move our sunset dinner to Saturday, but it said girls sectional >> on Saturday night at 5:30 to Tuesday. That probably is a prelimin, isn't it? >> That may be the one then. >> But why would they have it at 5:30 on Saturday night? You would think it would be daytime hours, not night. That's >> I mean I I will tell you there are there is a push to start putting um I think just because of the coolness factor. You start to see schools putting well you can light up your track now with your football lights and to have night races and stuff and just make them a prime time event and just have a cool cool factor I guess or whatever. I don't know. >> Okay. >> So I I don't know. >> All

105right. I'll ask >> again. I'm just Yeah, I was just going off literally this document from the IHSAA. Um >> I'd say those are all pre-launch. >> Maybe those are >> because the 26 for the regional is on a Tuesday as well. I'm sure the regionals have to be ran on the final. >> Sometimes they will because well because you're out of school typically at certain points and things like that and they'll start running those but those may be prelim and but like the regional level you don't have prelims anymore. They just go straight to the final heats and everything. Then maybe >> I mean at the sectionals you always have prelims because you got to qualify to get to the finals. Yeah. >> Yeah. Swimming is Yeah. swimming and >> that's what I would

106think they did all in one day like have all their early races and have their finals that time >> because they'll they'll true. >> Yeah. Especially if you're doing like the two mile, right? Yeah. Or you know the mile things. So anyways, I just wanted to share all that with you. Right now this year graduation's on May 30th. Um, so we're out of school a full week before graduation. It's actually the week after graduation. When you look at that, um, this year, because Memorial Day is early, we fall into baseball and softball sectionals. Um, and we are the week after Memorial Day. So, we fall into sectional week for both of those sports. Um, typically your softball is actually a week before baseball, but I think it's just the way the calendar fell this year.

107So, we're actually graduation is on Saturday the 30th, which is the Saturday of both baseball and softball sectional. Next year, graduations on Friday night the 28th, um, which again falls in both baseball and softball sectional. If you move it to the next weekend though, you're in regional. And so, Saturday is not an option. you'd have to have a fighter graduation or a Sunday graduation that week because, you know, you could say, "Well, we just won't have it tonight. We'll have graduation at 11:00 a.m. Well, depends on where you, you know, if you were in the regional and the original's 2 hours away, you know, or things like that." I mean, you know what I mean? So, >> I feel like we used to have graduation on Sundays. >> Did we not? Like, I feel like

108we had it on Sunday like at 2:00. >> I don't even know. >> I've never been at a school that has it on Sunday, but I know schools do. >> No, I take that back actually. >> Does that not solve the problem? just have it on a Friday or Sunday. >> Huh? >> I didn't do that. Does >> it solve the problem to do Friday or Sunday? >> Well, I think I mean I think um I think Sundays are a little challenging. I will I mean personally, right? I mean, for me, I want to go to church with my family on Sundays. Um if you have graduation at 2:00, your staff still has to be here at 9 or 10 in the morning getting ready for it. Um it's not like a you're going to

109show up at 1:30 and have a graduation real quick. Um you know, it's an all day thing. >> Well, we used to have it like 10 in the morning on Saturday, right? >> I mean, it was early. I think sat personally I mean Saturdays are the challenging one unless you go early in the morning because they're probably not going to play baseball or softball at 10 11 a.m. Um >> maybe that's what we Saturday at 10. >> Um they're typically not going to play on Friday nights. So you know I think >> even if we need to have an earlier I don't have a problem with that. Then people can have noon graduation parties, you know, >> it that just gets tough again to try to get set up and have her I mean, you

110know what I mean? You go the earlier you go, the earlier you got to have people here. You got to get kids here by 7:45 or 8 a.m. and like, you know what I mean? >> Yeah. >> So, >> I don't care when you have it. You're trying to chase the last kid down. Like, hurry up, dude. We are waiting on you. We're getting ready to walk. Inevitably, every year, I mean, you're waiting on a kid so you can start walking. You know, they're running up. They're zipping their gown up. Oh, it'll be >> we're like good lord. Come on, dude. >> You've known about this for like 13 years. I mean, it's going to be at the end of high school. Like, so anyways, I just wanted to share those with you. Again, I

111don't have any recommendations, changes to calendars, things like that. It is something to think about. Um, you know, we can certainly move I mean, we're not going to move graduation this year. Um, next year, if you want to move graduation, you certainly can. If you >> depends on this the next summer with the gym, >> right? You never know. Yeah. Yep. >> And I I think when those junior parents were were asked, they were just asked you want it on Friday, Saturday, or Sunday. It didn't say anything about Memorial Day weekend, >> right? No, I just sent out saying Friday night or Saturday. >> Yeah. Which I think it the ones I've talked to, it changes their answer if it's Memorial Day weekend. >> Oh. >> Friday night or Saturday versus >> any other weekend.

112Yeah. >> So, I mean, we can we can certainly look at that. You know, matters not to me. I mean, whatever. >> I think we send that back out to the the same people we surveyed and explained. >> Sure. >> Sectionals are we can manipulate. We can't manipulate regionals. So, we feel like doing it. >> Yeah. I mean, I would just encourage I mean, my personal encouragement would always be you just have graduation holiday weekend. That's what I think too. >> And you just set it that weekend and you set a time and it never be >> and if you go once some want to go somewhere, you go somewhere. >> Right. Right. Right. >> I don't think you should give parents an option and I am one of those. >> Yeah. April is a

113junior >> need to pick a thing. It's because you're going to have people complaining. >> You're right. >> Either way, and this is what we're doing. >> Okay. So, >> I will tell you how many how many different surveys were sent out last year about graduation. >> We only have like 500 junior class. I'm not saying giving them the option to choose. I'm just saying >> this is this is our decision and why it's our decision. Just so they know that we listened to what they said. They came in and talked back choice because it's >> Yeah, you're right. >> I love you. >> Yeah, >> Mrs. Boon is going to send an email to me requesting a meeting right with the for you know survey up. So, okay, take a look at that. Again,

114there will be nothing on the agenda for Monday. I just I I did want to follow up like I said I would from the public comment about it and wanted to provide all that information to you guys. So, >> speaking of the meeting and our attendance last night, um it was a beautiful meeting by the way and thank you for doing that. I think it was amazing and I hope that we get some publicity. I mean, are we posting Have we posted it? >> We we did it live, right? >> Yeah, it's it's live stream. It's live stream and so it'll be with everything else. Okay. >> Yep. >> But you know all the people on the concerned citizen I didn't see too many of them there. >> Remember they were watching it live. >>

115Maybe they hopefully they were but they wanted to talk and we didn't get that opportunity but >> they had their option to do it. >> Yeah. I appreciate all of you being there and how you're coaching. >> We lost the nailbiter. >> Ah I was going to ask. I hope it at least was a dub. But >> so, but appreciate you guys. Appreciate all our administrators and directors being there last night. I appreciate all the community folks, county um folks, folks from law enforcement. I I I you know, I think those are they're they're good conversations to have. They're very worthwhile. I had a conversation with a parent and last night who said, "Man, I did not realize all of the different school safety things that you guys think about, not just the one or

116two I think about." You know what I mean? last night was unfortunate timely that you know there were tornadoes right and and you know um those things I mean I know again sad but um there were a couple fatalities in in you know northwest Indiana last night due to tornadoes and so um you know things like that that that we think about from a school standpoint. I know Matt was um Mr. Campbell was dealing with, you know, bus issues and flooding this morning and what roads can we get down and can we get our kids here safe and, you know, do we need to hurry up and just unload as soon? I mean, just all those things. It's not the one or two that we, you know, tend to think about. Um, so again, I

117appreciate everybody that was there. Um, you know, I was happy to see we had folks from law enforcement, both city and county. One of our county commissioners were there. Um, Renee Crick was the is the director of Clinton County EMA. She was there. Um couple of our um central dispatchers were there uh last week. Um I don't know, we had a group of seven I think maybe um from EMA, EMS, central dispatch. They came and walked our buildings just to kind of get familiarity. Some of them had never been in our buildings. So if they were dispatching folks, whether it was ambulance or firefighters or police officers here to our buildings, they're like, I don't even know how to tell them how to get somewhere because I've never been in the building. So we came

118and um they walked around with me for probably I don't know a good hour and a half or so as with them walking around just looking at the building seeing different layouts and different things. They they asked us you know if there was some things we could do to help them just in terms of mapping and some numbering and things like that. So appreciated that but appreciated you know just opportunity to share school safety. >> That's what one of the dispatchers also presented one of the elementary classes. >> Oh cool. Yeah. So, we'll jump into the last piece on here. Um, item F and we'll go through that a little bit more. Um, but there are some master infrastructure plans and those are some things we've been working on. MEP building assessment, primary engineering, put

119that together for us that's in there. Um, which I've provided you guys with some binders um that have been putting together and we'll just keep kind of adding to these things. But, um, that is all the MEP assessments that were just recently done. Um, and appreciate Primary kind of doing that, putting that together for us. And that's kind of starting to build a bigger bigger puzzle piece and just putting them all together. So >> I love binders. Thank you. >> Hey, there you go. So >> Amy would. >> So that's all I have and I have no items from superintendent. >> Anybody else got anything board members? >> Thank you, Levi, for for coordinating that last night. That was >> it was amazing. um your idea, your coordination. So, thank you. >> That's it. >>

120Meeting adjourned. >> You got to adjourn this one though. >> I move to have to. >> Yeah, exactly. Just walk away. >> I'll second. >> Oh, >> the what? >> The executive session. Remember, we just walk away. >> Okay. Moved by Bryce, seconded by Gina to adjourn the meeting. All those in favor say I. >> I. >> Motion passes 6. Meeting adjourned. Meeting adjourned.