001You have to come to the podium and for the for the record you have to do your full name and address before you start and we won't start the time until you've done that. My name is Tiffany Duncan. I reside at 303 Street in and I'm the mother of four kids 23 2015 and 10. They've all gone through school system. The only consistent thing I found here in all these years inconsistencies and lack of accountability for their staff and my start but wasn't accessing the same child jumping out of my car going finally broke down everything that still been going on and the bullies came when I met with Mr. Hardes because he bullied their kid. He was their star football player. So they chose to protect him instead of the child who attempted suicide
002because of him. One of the many stories I can tell from my family. But let me tell you a few stories from other people who reached out to me. A middle school clover online student not given access to tutoring. My 20 year old even made it out of the middle school because of lack of educational and emotional support from your staff. A middle school student kept reporting a boy for touching her sexually. Then he assaulted her. No police report to know nothing about any of the complaints. His future rape victims are in your hands. A middle school counselor provided a student with a phone. Another student made the strip down to prove she wasn't selfarming without consent. Even after the girl said she was uncomfortable, she wasn't cutting. Many parents have said they tried to
003take a stand but was sick of not So they gave up my 10-year-old as action on file for many years. In second grade, Mr. Brownus inhaler ends up in the ER by the time he got home, but on steroids for 10 days. In fourth grade, Mr. Brius again, it happened once this year. It shouldn't happen. It's not the teacher's fault. They need lifeaving medication. My son was sexually on the bus by a high school student. No police report. Arrangements for the student were made. I do credit that my son can be a handful on the bus sometimes working on behavior medication. He's no longer on but the school solution was to send him home early on a different bus. So he was sent home at 1:30 every day with no or even as due to
004his medical issues. If I can't trust that he can get an inhaler when he needs it, how do I trust nebulizer treatments? My son needs to survive. Testing showed though that he needed that extra help, but he was denied that. My daughter kept being told, excuse my language, a fat on the bus and kept asking, so he didn't. Eventually, she hollered back at him. She ends up with kicked off the bus for the final two days. I had to pick her up that day. Even though I wasn't informed after I refused her, I worked through chain of command. Eventually, Miss Whipper asked for a sit down meeting with Mr. Sailor, Mr. to help navigate it. She told me according to policy it remained on the bus just got talked to. I went public with my
005frustration. After that my son was no longer allowed to be picked up after school that regular bus time. He had to be sent home on that 5 or 1:30. No choices. No, no place. I do have recorded audio of that conversation with Miss Elkins that Thank you. Thank you. At this time, we'll move on to routine matters. We have a request to approve the minutes for the executive and regular sessions held on June 9th, 2025. Motion to approve the minutes for the executive regular sessions on June 9th, 2025. I'll second. Thank you, Mr. Thank you, Mr. Second. to approve the minutes for the regular sessions held on June 9th and I'm pretty sure we have two extensions. Yes. Any questions or discussion? All in favor of motion, please raise your right hand. You were here.
006Yeah. Okay. Oppos same. Okay. Motion pass 42. Uh next request approval of the claims and financial reports. Mr. L. This evening, I'm requesting uh the board to approve claims for the past month and two payrolls in the amount of 3,313,472.32. I'll make a motion to approve claims and financial reports. Second. Thank you, Mr. Thank you, Mrs. Lewis. I have a motion and a second to approve financial reports presented. Are there any questions or discussion? Hearing none, all in favor of the motion, please raise your right hand. Motion carried unanimously. Uh, next, communications. Would you like to introduce our guest from this? Yes. Uh, we have Tom Ning here with us from Schmidt Associates, a lead architect on, uh, the plans for our new practice facility. Uh, he's been great to work with and I think
007as we go through, uh, this process uh, you'll appreciate his creativity and bringing the space to life. Well, thank you. Thank you for this opportunity to come and update the board on what's happening with this design. All right. Um so basically um we're looking at um doing an addition to high school as a training facility. Um so you may recognize um your captorium there in white that colored in architecture. What we didn't want to do is make our part proposing for the new training facility. There's a new entrance just to the lower left and see a little bit. Um, our goal was to blend in and be sympathetic to what we're attaching the building to. So, we're looking at very similar colors. Um, so that kind of flows from one existing to the new. We're
008also looking at the main entry into the new training facility to be kind of mimicking your main entry. And you'll see that the video in a little bit. All right. So, we're looking at the south or west parking lot is where we're doing the addition. So, that's the bulk of um the training facility. There is a lobby area in between the existing caf and the new training facility. We are taking a storage room, a couple of storage rooms. Um, and also the current teachers dining that is on either side of that south entrance into women's restrooms public to service the new training facility. Um, so questions. So, here we go. So, this is what you'll see as you come into your drive. Um, we're proposing that we have a new signage up there, Cloverdale High
009School. So, as you come in, you can't miss it. Clover, we're looking at possibly a illuminated sign. So, it'll be lit at night. Here's where you go into the lobby area. As we come in, all the glass so that you can look outside and monitor who's coming in and out. This is what we consider the lobby. We have a display case on the right, a graphic, and a back lit and all the windows right here. two areas for TV monitors. And as we come down this hallway, women's restroom on the left, display cases on the right, drinks on the left, and we'll continue on down here. Concessions on the right and men's restroom on the left. Couple vending machines and back And then turning right here. This is going into your So this is the
010best view that's there right now. So we've added a display case on the right and a TV monitor on the left. And this would take you into the training facility. You have two full size basketball courts with wood flooring and then everything else. synthetic. There's ceiling mounted volleyball nets along with basketball boards on the east and west sideboards and a wrestling mat. Starting to see some outlets on and walls. Three lane walking track that goes around You want to talk a little bit about some of the talimary we're still designing and finishing up what we call from here on we'll be adding a lot more detail. So you know you saw that the outside had color and patterns um here. This is what we still need to work on. Um, so we're looking at some
011graphics going on the wall, some striping, some color. One of the things you'll also notice that it's kind of hard to see my laser point here. Right along here is um the HBAC. It kind of runs right over the top of where the um walking track is. Our thought was maybe that that becomes a green line that wraps around of the facility that kind of matches here. Um so that kind of echo plays off the top plays off the ground. Um and next you see this will be much more detailed. Um and that kind of leads me into a couple other things. One is uh things that we haven't finished. Okay. things will still work. And obviously the logoing, the graphics, the colors within the um training facility hasn't been fully fleshed out yet. So
012that's that's what we're working on right now. And also the canopies on top of over the truck dock. So we're keep existing truck, but we're extending it. So, we're looking at you want a canopy over that along with a canopy that runs along the walkway that we're creating for the door so that if they want to go from one gym to another kind of so we're still working timeline. Um we have the next room which is a milestone for us which is where superintendent and various members of um the school design team come to our office and spend a day. Um, we look at everything, you know. We compare and look at the HBAC, the electrical, where is the outlet in each room, um, what the color of everything is, the flooring, everything. And we
013just did that a week ago for design. The next one is in August 19th which is the CD room. At that time the building should be at 95 99% design. So hopefully it's more just look at it and say yes that's confirmation of where we are and hopefully everything um is as expected from the school. And you may be doing this so I don't want to jump but we have that garage door opening there on the front of the building that we currently don't have and that whole discussion go. Yeah, I'm sorry. So, um 100% completion in September 16th construction starting spring of 2026. Um we're doing a lot of site work in this area because there was a parking lot where the building is and also as we're looking at how traffic pattern work
014around your high school um We found that it was just a little chic in regards to um mixing of parent drop off bus drop off and any any kids who are walking to um the school. So um we're from a site standpoint we're kind of cleaning some of that up and Another area that was majorly worked on is this right here. As you come into your property right here, we created this drop. So, basically, we're going to split the traffic so that you can either go continue on to the front door of the parking or you come into this little drive here where um we're thinking that this would Okay. So, so if somebody is coming in and parking in the parking lot, they'll bypass this. And if you're a parent and you're dropping out
015your child, you come into and kind of just turn around. So you don't even go into the building. So that's that's to kind of avoid that blending and mixing. Um, one of the things we also did was back here when we did the addition, there is also a double door that's like extra tall. because we're putting the building right up against it. And also that is also where your sprinkler system is. We have to move all the sprinkler so they come out to the west right here. And so access. So what we did was over here on this side. insulated overhead service. So this will go up big opening of goods or loads of lumber. And we also put a right here so that not anyone can just park here. and get this area also.
016So, as part of this, we took your flag, we moved it out here to this island that helps direct traffic and uh also a sign here that directs you to the main office. Will we lose our digital sign? Well, or move it. I don't know what you think that's something about but for us to it is it's very inconspicuous. You can just you kind of look at where you're driving and your eyes will just pass right over. That's one reason we wanted to get you a big identifying sign and also a traffic. Yeah, definitely needed some more discussions about it. Maybe a different spot. I think the question is what do you what type of information do you display? One of the comments that we have had to is high school on the stainless steel
017letters maybe putting some backlighting not necessarily backing but lighting on that to highlight that along with the clover lit up things like that. So there's there's some things you would go into the redirect them into that area. What door is that? Yeah, they just need I'm just making sure whatever else they're not too far to go. And this is I like this design because it is a more modern setup where you have parents traffic, you have student traffic, and the bus. It's all separate. And that's When you're building the new facility, you want those three traffic separated like that. Finally, we bring the bus from high school. So now we have to cross. He stood there. He watched us. It is amazing that your people are so trained because there should be 50 people there.
018Well, to facilitate kind of the pick up that's one of the reasons why that lobby area has so much so that on a rainy day we stay inside and just watch your mom's caring And there is also so that's the thinking there. Um any questions or anything? You might mention the restrooms. We put lockers in the restroom for tournaments and things like that. I forget high and um they're basically set up. unlock borrow from the school or if you have no one thing that's nice and I think one of things I really like about how this design laid out is if you ever want to you can lock a set of doors and this is a standalone Yes, concessions if you want to open it up, but they cannot go any deeper than this point.
019Um, so we're trying to think of all the things that an may require. So, one of them was putting some lockers in the restroom. So, this couple lockers in women, one in one in basically you open it to a public happens to be a winner and you have a coke, you have some place to put what's really nice is how you repurpose the dining room because there's already existing plumbing right there. Oh my goodness, that's quite a little bit right there. Any questions? I'm still impressed. I I I told I told him earlier that I was impressed with how much information we were getting uh from them because Mr. Linton has passed on the drawings and where we are right after they meet with you. Having gone through something like this, we're getting a lot
020a lot of information that's very very important. Well, I have to compliment you know, you know, we can only do so much. We designed this for you. I I can draw any expressions. They actually put gates building traffic to two areas now we can control the traffic. Can we assume that the working relationship with core is working fine? Oh yeah. They're good people projects in the past. Um, a lot of it is, you know, communication and for us that's that's always a priority because it's what we do. We don't build we communication comes across makes their job so much. It does. Anybody else have any questions for Thank you so very much. Be safe on your way back home. You have to traverse I7. We all know what that's like. It's a little too bad.
021Yeah, if you don't mind that there's a video and then there is some images that we took of Okay. Thank you very much. Appreciate it. Thank you. Welcome. We have no old business. So we will move on to new business. We have to have a hearing for additional appropriations. Mr. Linton. Uh yes asked to have the hearing this evening as part of legal requirements for the approval of resolution in just a few minutes that will uh approve additional appropriations. I'm requesting the board to approve an additional appropriation for the education fund in the amount of $4.3 million. and uh an additional appropriation for the operation fund for $2.8 million. Um uh those dollars are in our cash balance in um both of those funds, but when we built the budget 18 months ago, we couldn't
022anticipate the amount of revenue that we would have in those funds. So basically, uh the resolution that you'll prove in the next item the agenda just gives the school corporation authority to spend those dollars. So we currently have. Does anyone have any questions about what we're doing here for the hearing? Anybody in our audience have any questions about the appropriations and the need for them? Hearing none, then we will move on to request approval for those additional appropriations and the resolution that goes with it. Make a motion to approve the additional appropriation resolution. Second. Thank you, Mr. Thank you, Mrs. Carol. Have a motion and a second to approve the additional appropriation resolutions as presented. Are there any other questions or discussion? Hearing none. All in favor, please raise your right hand. Motion carried unanimously.
023Next have a request to approve a resolution to transfer the amounts from the education fund to the operation fund. Mr. Linton, during the 2025 budget process, the board approved this exact same resolution. The state allows uh the state board of accounts allows a school corporation to transfer up to 15% of the incoming revenue that is received in the education fund. At the time uh that we put the 20 25 budget together. Uh that was $2.7 million. Due to the increased revenue that we have for a v variety of funding streams that we have come in, uh our new 15% total would be $3.6 million. I'm requesting the board approve the resolution to allow us to transfer the total amount of $3.6 million from the education fund to the operation fund if needed. Motion to approve
024the resolution to transfer from the education fund operation fund. I'll second. Thank you, Mrs. Lewis. Thank you, Mr. Man. I have a motion and a second to approve the resolution to transfer the amount of 3.6 million if needed from the education fund to the operation fund. Are there any questions or discussion? Hearing none. All in favor, please raise your right hand. Motion carries unanimously. Next, we have a request to approve a resolution to purchase 203 Brown Avenue. 203 Brown Avenue is right across the street from the lot that board purchased last school year. And both of those lots uh are needed to create additional parking space that's eaten up by the new facility that we just looked at. So, and actually I think with the work that we'll do in both of those lots and
025possibly some upgrades to the bus bar parking, we'll actually gain more spots than we lost. So, requesting the board to approve the purchase of that lot in the amount of $15,000. I move to approve the resolution purchase 203. Thank you, Mr. Man. Thank you, Mr. I have a motion to approve the resolution to purchase 203. Are there any questions or discussion? Hearing none, all in favor of motion, please raise your right hand. Motion carried unanimously. And next, we have a request to approve the uh Cloverdale Distance Learning Academy School Profile amendment application for the addition of high school. So, in your work packet, uh you saw a request from Mrs. Zay to uh basically increase our online presence in the state of Indiana. for since 2020 we've had a K8 uh distance learning academy elementary
026middle school uh last year we added the ninth grade and 10th grade 10th grade this year and hopefully they'll have the 12th grade in the ensuing years but in that because that enrollment is growing uh we felt like it was time to add an additional uh building or basically school number uh for CL distance learning high So, we're we're requesting the board to approve that this evening. I just have one question. So, we'll be we won't be modifying the school number. We will be adding the second school. Okay. So, if you go on the school number, five school numbers and four. I make a motion to approve the CDL school profile amendment application for addition of high second. Thank you, Mrs. Thank you, Mrs. Carol. Have a motion in the second to approve the amendment
027application for the addition of the high school to our distance learning academy. Any questions or discussion? Hearing none. All in favor of the motion, please raise your right hand. Motion carried unanimously. Next, we have a request to approve the coordinator employment agreements. We have three employment agreements that you found in your board packet. Um, the agreements reflect the same pay and benefits at this point in time as those employees had last year until we complete negotiations with teachers later this year. Make a motion to approve for approval. I'll second. Thank you, Mr. Thank you, Mrs. Carol. I have a motion and a second to approve the coordinator agreements as presented. Any questions or discussion? None. All in favor of the motion, please raise your right hand. Motion carried unanimously. Next, we have a request to
028the school bus driver employment agreements. Again, these agreements are state mandated agreements that school corporation has with the bus drivers. Uh at this point is the same as last year until again we complete negotiations with teachers and we'll take another look at that. Excuse me. I'll make a motion to approve the school bus driver employment agreements. Thank you Mrs. Lewis. Thank you Mrs. Fiddler. I have a motion and a second to approve the school bus driver agreements. Are there any questions or discussion? All in favor of motion please raise your right hand. motion carried unanimously. Next, we have a request to approve the high school Jag position. This is a current position that uh the high school or the school corporation has uh sponsored in the past, but the the as you all know the
029state eliminated J funding um throughout the state of Indiana. The school school corporations were left with the opportunity to selfund those programs. So, our current JAG instructor works a couple of periods a day with JAG and then teaches Spanish for us the rest of the day. So, we're requesting to make his position full-time and we'll sponsor Jag for uh the ensuing school year 202526 school year and then we'll reassess um whether or not the state will come up with any funding to keep the program. Clearly through discussion with the board, we know this is a valuable program for the our students and the community, the high school itself. So we and appreciate the board support of the program. I just ask that additional cost to the district. How many other schools in the area? Uh
030we will be the Yeah, we'll be the only school in region seven keeping the Jag program and probably one of only about I think it's 11. I wouldn't quote me on that. Mr. Curry, it's not very many though. Very few. Uh, but it's uh, yeah, I I don't think anyone would argue the success of the of the program. I'm just very happy we're able to to give it another year to see if uh, the Jag program statewide can lobby and maybe get a little bit of funding for it. I'll make a motion to approve the CHS Jag position. I'll second. Thank you, Mr. Spidler. Thank you, Mr. I have a motion and a second to approve the high school Jag position as presented. Any questions or discussion? Hearing none. All in favor of the motion
031please raise your hand. Motion carried unanimously. Next we have a request to approve and to create a high school agricultural agriculture position workplace specialist. So in your board packet uh you found a request from Mr. high school principal to uh create this new position uh under the umbrella of our current a program. Uh Mr. Schultz and I have been working with the high school counseling department and Mrs. their curricular curriculum department over the last several months to improve and bolster our high school schedule for our students. And we feel like we have a very good opportunity uh to be able to provide u various career pathways and workforce development opportunities uh for our students here locally uh and potentially statewide through our online uh programming. And this position really plays a a critical role in
032being to provide that support uh not only to the administrative staff but then for the students that be going through the program and um Mr. Schultz I think has found someone that really has a unique set of skills and background that will be able to diversify that program in a way that u will provide a lot of opportunities for our students we don't currently have a motion to approve to I motion to approve and create agriculture position specialist. I'll second. Thank you, Mrs. Carol. Thank you, Mr. Man. I have a motion and a second uh to approve creating the agriculture workplace specialist position. And as I understand it, this will be like a full year year round position, not not a typical 185 day teacher. Correct. Okay. This individual will not have a teacher contract.
033It will be an adjunct agreement to Uh so you know there's several days add to that depending on how the expansion of the statewide program goes. There may be some travel and things like that involved but it'll be a a position that'll really um I think help us out and it too is a yearbyear contract. It's contract. So we'll see how this program goes and the initiative and hopefully it grows. Any other questions or discussion? Hearing none. All in favor of the motion, please raise your hand. Motion carried unanimously. Next, we have a request to approve the change in elementary school student services coordinator to a full-time position. Uh last year, we entered into a shared position with uh South Pan School Corporation uh to create this uh student service position, basically a counselor at
034the elementary level. And uh at this is no longer interested in continuing that shared position. So the request this evening is to uh go ahead and pick up the other half of that position. Uh we have the need uh in the elementary and uh feel like that that is a something good that we can do for our students to provide that kind of service. In your packet you'll note that Mrs. Elkins provided uh some information. The elementary enrollment is right now right at 470 students. U 95 in kindergarten which is a direct result I think of the growing preschool program that we implemented there four years ago. So that's uh paying some dividends for what we were wanting. Um but as she indicated on a part-time basis uh the current employee in that position. So
035over 200 student referrals on a part-time basis. So there's a lot more that we can do to support our kids there. So again I would appreciate the board's support tonight and making this position A motion to approve to change the CES student services coordinator to full time. Second. Thank you, Mrs. Thank you, Mrs. I have a motion and a second to move the student services coordinator from time to full time. Are there any questions or discussion? Hearing none, all in favor of the motion, please raise your right hand. Motion carried unanimously. Uh next, a request to approve the support staff handbook changes. Uh our HR central office uh employee Sarah Xaring has uh gone through our staff handbook. We made substantial changes to it last year. The only addition is what she highlighted in the
036board packet and that's updating our attendance policy. Motion to approve the support staff handbook changes. Thank you, Mrs. Thank you, Mrs. Carol. I have a motion and a second to approve the support staff handbook changes as presented. Any questions or discussion? Hearing none. All in favor of the motion please right in motion carried unanimously. Next we have a request to approve uh the middle school instructional assistance pay for their back to school badge. So that's back we're excited to sponsor that event again this year. Uh we do need some staff members help sponsor make it a success. So we're requesting some additional pay that evening. A motion to approve the CMS. I'll second. Thank you, Mrs. Lewis. Thank you, Mr. Man. I have a motion and a second to approve the middle school instructional assistance
037for their back to school bash. Any questions or discussion? Hearing none. All in favor motion, please. Motion carried unanimously. Next, a request to approve the renewal of the current page paid coaching staff. It is a full page. It is a full page that are already requesting permission to continue. I move to approve the renewal of current coaching staff. I'll second. Thank you, Mr. Man. Thank you, Mr. Right. I have a motion second to approve of currently paid coaching staff. Any questions or discussion? Hearing none. All in favor of the motion, please raise your right hand. Motion carried unanimously. Uh next request to approve the preschool grant. If you've noticed in some of the social media, the Pton County Community Foundation evidently found some value in our preschool program as well and awarded CL Elementary School
038$30,000 for uh student scholarships for that uh to help pay fees as part of So, we're recommending the board to accept that award this evening. Motion to approve the free school grant. Second. Thank you, Mrs. Fidler. Thank you, Mrs. Lewis. I have a motion and a second to approve the acceptance of the preschool grant from the foundation. Any questions or discussion? Just a big thank you. Yes. With that, all in favor of motion, please raise your hand. Motion carried unanously. Next, we have a request to approve grant. Again, another Patton County Community Foundation grant amount of $34,559.88 for program, which is very much appreciated because that grant has become extremely competitive. And if you'll remember, we did not receive the grant last year. Not to any of our own fault, just the increased competition, the
039state wanting to pass that grant around. So, was willing to pick that cost up last year at a cost of $190,000 to keep our after school program going which I know our parents appreciated but this will definitely help offset that motion to approve the gr Thank you Mrs. Carol I have a motion and a second to approve grant any questions or discussion just another thank you all in favor of the motion please Motion carried unanimously. Next, acceptance of a grant for the elementary school and again community foundation for $500 for the 2025 kids make change our we got on the radar. I'll second. Thank you, Mrs. Lewis. Thank you, Mr. Man. I have a motion and a second to approve the grant for the elementary school. Travis, you might make note that this $500 grant
040came because a second grader won the contest for the best uh drawing for representing what philanthropy means when kids make change. Any questions or discussion? Third time's charm. Thank you. All in favor, please raise your right hand. Motion carried unanimously. Next, approval of professional leave request. We have four requests on the agenda this evening. Motion to approve this professional. I'll second. Thank you, Mrs. Mr. Request presented. Any questions or discussion? Hearing none. In favor of the motion, please raise your right hand. Motion carried unanimously. Next field trip request. I have one on the agenda this evening which is a reoccurring field trip for middle school. Motion field trip. Thank you, Mrs. Lewis. Thank you, Mrs. Carol. I have a motion and a second to approve the field trip request. Any questions or discussion? Hearing none.
041motion. Please raise your right hand. Motion carried unanimously. Uh next request to approve facility use request. We have six requests uh for the board to consider this evening. Uh each request meets the uh policy of those facility request. I'll second. Thank you, Mrs. Lewis. Thank you, Mrs. I have a motion and a second to approve the facility use request as presented. Any questions or discussion? Hearing none. All in favor of the motion please. Motion carries unanimously. Next have a request to approve personnel. Uh this evening we had a have a long list as we get ready to start the new school year of new employees and volunteers and just request the board to approve each one of those. This I'll make a motion for approval of personnel. I'll second. Thank you, Mr. Right. Thank you,
042Mr. I have a motion and a second to approve as presented. Any questions or discussion? Are you going to Is this for everything? Yes, it is. Anything else? Hearing nothing. All in favor of the motion, please raise your right hand. Those favor those opposed. Motion carried. 51. Was that board of superintendent comments? Uh would like to just take a moment. We had a lot on the agenda this evening. A lot of uh new expenses to the school corporation, a lot of good things for kids and and staff and appreciate the board's support of studying all of that and taking that all in asking good questions and ultimately being support. I also want to for being here tonight, being part of the Florida family. I know just a couple of hour hours ago they were checking
043out so they got cleaned up. Welcome welcome to the family. Uh if you would as part of your job, would you please pass along to both Mrs. Elkins and Mrs. My sincere gratitude for taking the initiative of applying for funds through the county community foundation. That's been something for quite a while and it pleases me very very much. It has clearly paid off and that's a resource that we should make ourselves available to whenever we can. With that, we stand at 7:54. Okay.