001Hey, hey, hey. [Music] Hey. Heat. Heat. Hey, hey, hey. Heat. Heat. Hey, hey, hey. Hey, hey, hey. Heat. Heat. [Music] All right. Before we open up the regular uh meeting tonight, we are required to allow public comment on the collective bargaining. Um, so if anybody has any public comment on collective bargaining, I'd come up to the podium and voice their opinion on that. >> If not, doesn't look like anybody wants to. So, we'll go ahead and and close that portion. Um, also, we are we need to open up a uh a budget hearing on our 2026 budget. So, I need a motion, a second to open up our budget hearing. I'll make a motion to open the budget hearing. I'll second. >> Have a motion to second. All in favor? I >> I floor is
002yours. >> Okay. >> I kept um what to share today short since we spent a lot of time on Thursday going through the budget. But um just for everyone out there, there's four main um funds that we pull money from. Um we have our rainy day fund and that is um a fund that we don't allot money to each year. It's it's kind of like a savings account. We hope we never have to dip into the rainy day, but if we needed to, we could. Um there's no ongoing expenses that come out of the rainy day fund. We have our education fund. This is the money that comes from DOE and that money um the majority of that money um is spent on teacher salaries uh certified salaries people who are tied directly back to
003students. Um this is where um a small portion of it also covers classroom supplies. We also have our operations which is where our non-certified um employees are those not directly tied to students um where their salaries come out of our our maintenance um employees and such. Um we can also buy buses. Um I think that's probably more common back in the day when the budget was a little bigger, but we can buy buses out of that um that fund. Um this is where we pay our utilities and insurance and our cleaning supplies. We also have our debt service which is like like your home mortgage. So this is where we are repaying our um the money from our bonds um and such. So those are the payments that come out um of that each month.
004So those are the four main funds and then um the next slide can shows you how much was requested um the previous year. I'm learning this. Um, but Indiana uses a calendar year of July to June, but a fiscal year of January to December. I cannot get my brain wrapped around that. Um, so different. Um, so we are actually talking about through December for these numbers. Um, but for 2026, um, our rainy day would stay the same. As I mentioned, money doesn't really come in and out of that unless we have to dip into it. Um our debt service has grown um to 2000 or 2,544,15. Um and that would be the new bond that was issued and the things that we have um spent out of the we have still have two bonds that
005we are spending out of. Um education will be requesting um a little less than last year. And when you look at our numbers, um the money that you get per pupil, we are down a significant number of students right now. Um and so that number would be less. Operations actually will increase. Um the cost of everything everything has increased. Um so we will be asking for a little over 3 million for 2026. So our total budget comes to 13,153,79. The next slide is just a list of our debts. Um we have um what you see on this first slide are all of the the bonds that we hold and the amount of money that is paid to them. These these payments come out twice a year. And I'm not going to I won't speak on
006each of those. And then the final um slide, well not quite final, but um we've shown you on the next slide the amount of money that comes out of like the the education budget. How many are paid for teacher salaries? how much is paid towards teacher benefits, teacher aids, and then other stuff that tied directly to students. And then you see the small amount of that money that is used for supplies and professional development. And lastly would be um other employees such as central office employees, custodians and maintenance. That is um the operations budget. So that shows you how much of that budget comes out of um operations, how much supplies we have, our insurance and our utilities, our bus drivers and their benefits. Then we have because we're half um half of our bus
007routes we handle within our house within house and then we have some contracted rates um or contracted routes. Then our repairs, maintenance and vehicle and bus repairs. So, that is an overall of the budget. That that doesn't say a lot, but um I figured that was enough for tonight. So, >> all right. What's the timeline on So, our next meeting is when we will actually vote to adopt the Yes. >> budget October the I think it's the 13th, I believe. No, not would be that when it is. >> Yeah, it's around it's the Monday before fall break. >> Okay. Um All right. So, I need a uh a motion, a second to close the budget hearing. >> I'll make a motion to close the budget hearing. >> Second. >> Have a motion in a second.
008All in favor? >> I All right. At this time, we will open up the regular session meeting. Like to recognize that we have two members absent, but we still have enough for a quorum. If you would please stand as we say the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> All right, you've all had a chance to review the agenda uh for tonight. I need a a motion, a second to approve tonight's agenda. >> We'll make a motion to approve tonight's agenda. >> Okay. Have a motion, a second. All in favor? I >> I All right. Uh public comment. I'll go ahead and read this. Uh I do
009have one for public comment which will come uh at the end because it's not on agenda item. I will go ahead and read our guidelines for public comment. Indiana statute requires public comment to be afforded at all regular session board meetings. The purpose of the public forum is to give members of the public the opportunity to address the school board on any matter regarding education and administration of our schools. In this setting, we as board members were are not compelled to answer questions or respond to you and typically will not engage in back and forth dialogue in this venue. However, this board and the superintendent will note your contact information for response if appropriate. As always, we invite you to contact any of us by phone or email for followup. I ask speakers to adhere
010to the guidelines printed on at uh at the bottom of the speaker form. On this form, be sure that you have indicated whether you are going to speak at a public forum or at a specific agenda item and direct your comments to the chair. You are expected to be respect respectful and your address to the board. We also ask you use uh titles and not individual names. Personal tax against schoolboard members, superintendent, staff or other employees will not be tolerated. If you fail to follow these guidelines, you will be warned by the chair and subject to removal if violations continue. Each speaker will be allowed three minutes. Uh Mr. Jones, our timekeeper, will start the timer with your opening remarks. The buzzer will sound when your time has elapsed. When the timer sounds, please draw
011your comments to a close as quickly as possible. The first section for public comment is for items on the agenda. There's a time near the end of the meeting for general comments. So, there's nobody signed up for uh agenda item comments. So, we will move on um to the consent agenda, which is review and approval of minutes. uh re review and approval of claim review and approval of fundraisers. And I did uh just to mention some of the fundraisers uh on the agenda tonight. Um this is laundry detergent sales uh for the boys and girls basketball. Um national honor society donation drive. Elementary school will be holding a McDonald's family night. Uh the CHSR club will have paint and paint and canvas fundraiser and the wrestling club will be doing donkey basketball. So I'm excited
012about that. >> Um >> the insurance company know about that. >> I didn't they were still doing that. >> It stopped for a while. They want to bring it back. >> Yeah. I also review and approval of field trips. Um and all the field trips I have tonight were for FFA. Um and they were uh just to give you an example what they are livestock uh skill skillthon invitational uh state livestock skillthon invitational a national fa convention and area forestry and I can't even pronounce that word what's that in mallet >> yeah there we go I believe you so uh so we uh those are on the docket for approval this evening and also the personnel report which which we've all had a copy of and the public will be able to access that uh
013as probably as early as this evening or tomorrow. So uh I need a motion and a second to approve the consent agenda. >> I'll make I'll make a motion and then we'll discuss. Right. I'll second. >> I have a motion to second. Any comments or questions? >> Um, the only thing I saw, Vicki in the claims, there's two identical claims in there. I didn't know if that was intended. It says system liquidation inc. Both both are for 17. >> Yeah, there were there were two different the same amount. >> Same amount. Okay. Okay. All right. Any other questions? >> All right. I have a motion and a second. All in favor? >> I uh none opposed. Uh on to old business here. Second reading and approval of policies 2370 through 8510. Um, I need a
014motion, a second to approve. >> I'll make a motion to approve the second reading policies 2370 through 8510. >> I'll second. >> Have a motion to second. Any questions on those policies? No questions. All in favor? I. >> None opposed. New business. Review and approval of outofcountry trip presentation by Miss Ker. want to come up and do you need this? Okay. >> Thanks. >> Okay. Ready? >> We're ready. >> Okay. Here's here's me. Um I'm up here again proposing another EF trip since we had so much fun and so much success this past um spring break traveling with Mr. Kerzy on our Italy trip. So um here's what's some stuff at the bottom there that's happening in the future is in February I'll be trained um just as Mr. Kerzy was as our group leader
015and our EF representative. So I'll be going to Portugal for formal training and then in March I'll be leading our first tour and I'm taking 14 of our very own students and parents on a biz trip spring break. So those are some fun things um happening here soon. So, here's the logistics, if you will. Um, a little bit of background about G about EF, just generic. Um, they have 60 years of experience. They have offices all over the world and are there at our beck and call the entire trip. So basically they um at any given time if we need something if something happens whether it be medical um or a safety concern they are there 247 to um attend to anything that we may need and they're experts in the field. Um, so there's
016everywhere on that map is a dot where they have an office and honestly their peace of mind program. Uh, they made us feel super safe the entire time we were there and I think their their safety and all the protocols that they have in place are honestly just unmatched from what I witnessed firsthand on our first trip. Um, so here's some of the fun more fun stuff if you will. So here's everything that's included. We have a full-time uh tour director that's with us the entire time. It includes your roundtrip um flights, breakfast, dinner, which we have an option to include lunch this time around, which is really cool. So, it could basically be all-incclusive. It includes your hotel stays and it tickets for individual things that we don't have to book ourselves. They book
017everything for you, which is really cool, and all of the extra things in between. So, um, aside from the all-inclusive, uh, budget price that you'll see later, um, people are required to get their own passports if they don't have them already. Um, depending on the airline will depend on whether or not you have baggage fees. Um, tips are always extra. Your own snacks. I like to pack my own snacks. And of course, if you want to have any kind of rooming upgrade. Um, so this is really cool because the price tag is always scary at first. Um, so what's awesome is that you can break it down into monthly payments, which you'll see here in a minute, but EF just is more than happy to throw money out for multiple things. So they give out
018scholarships. Um, so for example, last year during our BISE enrollment, I they we did a drawing and two of our students got $500 scholarships taken off their total to go to BISE. So that was really cool. one boy and one girl won. So, that's a pretty big deal. $500 is a lot of money. So, I think that's nice. And what's cool is that they do fundraising things. So, instead of kids getting Christmas presents that year, they can say, "Oh, hey, Grandma and Grandpa, you can just throw me $100 toward my trip instead of giving me a present." So, they they're very accommodating and lots of options to pay your way. So, here's some convincing stats. Um, South Verilion recently took 80 travelers to Italy, Germany, and Switzerland this past June. Crawford'sville is doing it again.
019Fountain Central is doing a big one. Ireland and England and Greece in 2026. And Seagar has also committed to EF trips for the next three years, too. So, some of our neighbors. So, here's more specifics. So, let's go to Japan. So, here's our time frame. It is centered around spring break of 2027, which seems ages away, but as you can see on the next slide, when you break it down, oh, it's a couple slides later, but the price, the earlier we book, the more time that families have time to pay. So, it seems really ridiculously far away, but when you break it down to monthly payments, it's really doable. Just a few things that we get to do. bullet train tours. There's a sample itinerary and maybe the NE there it is. Yep. Um so
020when you break it down and look at it like that, it's way more doable than looking at the smaller number there. That's the grand total. And then on top of the large international trip for 2027, I want to start my short-term goal by integrating a trip that uh a smaller trip that we used to do precoid. Um, Mr. Smaltz used to take our eighth grade students to Washington DC. And so with his blessing, I would like to start doing smaller domestic trips throughout the year. So here are some things that we can do on this trip that I'm also proposing today. And here's the time frame for this one, which is immediately when school gets out. on a little short notice, but I hope to be a little bit better planned once I become established.
021And here's the breakdown for that one, which is really similar to the um long-term Japan payment plan. And here are some stories. I won't read them to you, but just a little bit of fun that we had on our Italy trip. Our tour director told the kids that they had to do a statue a lookalike contest and they won a prize for that which was really cool. So they just do everything they can to get the kids involved and it really is just centered around the kids and you can read their testimonies and we really did have fun on that one. So here's my uh long-term short-term plan to keep the momentum going to give the kids a little bit something to look forward to. I do hope to kind of alternate big bigger more
022expensive trip with a smaller less expensive trip um every other year or say spring semester fall semester to kind of keep keep the momentum going. So we're kind of just getting started here maybe a little late to the game if you will. So I hope to be a little bit better planned and give the families as much time as humanly possible to pay on these trips so that we can make it possible for all of our families here at CHS. >> Yeah. idea what kind of numbers we may have >> for enrollment. >> Yeah. Yeah. >> Um we had we took 27 to Italy. >> Bise dropped a little bit. Like I said, we only have 14 confirmed going to BISE. Um but it came up fairly quickly and I could blame it on that.
023I could blame it on the destination. Maybe the destination was a bad choice and nobody was ex, you know, as excited about Bise as they were Italy. So, I'm hoping that um Japan might be a little bit of a spike hopefully in competition with it as well. >> Thank you. This just high school students. >> Yes. >> Okay. >> But any not just upper classman any anybody in high school? >> Oh, yeah. 9th through 12. Yeah. >> All right. Any other questions? >> She she kind of combined A and B. >> Yeah. Right. So, uh for us, we need a motion, a second. We'll do them separately because they're separate on here uh to approve uh the trip. So once we approve it, you'll start advertising and getting and getting interest. So >> um so
024I need a motion, a second on the approval of the uh Japan trip first and we'll do the Washington DC trip. Second. >> I'll make a motion to approve the Japan trip. >> I'll second it. I have a motion to second. Any additional questions on that? All >> the all the costs are are back on the families and the kids is how that works. >> Um I kind of just compare it to all-inclusive. So you pay X amount of money and it takes care of your money, your stay, your flights. You can add travel insurance with it, which is an option I always do even travel personally. >> So and passports and like the baggage, the luggage stuff is uh all is all out of pocket. But nothing on the school is what you're asking.
025No. Yeah, just sorry. Yes. >> Okay. Anything else? >> All right. Uh, got a motion, a second on the Japan trip. All in favor? >> I uh none opposed. I need a motion to second on the the Washington DC New York trip as well. >> I make a motion to approve the Washington DC/New York City trip. >> A second. >> Any questions on that? All right. I have a motion to second uh on the Washington DC New York trip. All in favor? >> I none oppose. >> Thank you. >> Good luck. >> All right, moving on here. First reading of policies uh 2221 through 5771. So, we don't need any kind of formal motion tonight. This first reading be second reading and approval on next month's um agenda. Which brings us to public comment. I've
026got Mayor Crane here signed up for public comment. So, >> you ready? >> I'm ready. You like to come up? >> Yeah, we would. Thank you. >> I can see your pretty face on the TV screen there. >> I just want to give you a little information. The electric department completed new CT metering yesterday. CT, not Coington Trojans, but that it's just called CT. Um, when they changed the transformer, um, we bought two transformers when we put the new transformer in at a cost of 50,000 each cuz we have to have a backup to back it up. Much better transformer, uh, rated higher for the amps that the high school was pulling. Um, the gentleman that helps us, uh, helps Tyler and Jean is, uh, Dwayne Richardson. He, he's been a superintendent at Crawford'sville Electric,
027Light Power. He he's taught all of our guys with He works for the Indiana Municipal Electric Association. He's taught Jean, Mike, all of them. Um, you know, Clint worked well with him when he was here. when they replaced the transformer, um the next reading on the meters, Linda noticed that the high school was up a lot. I don't know if if you noticed that, Pecky, with the the bills or now a a lot of it was due to the the weather and the temperature, but also when they changed it, they found that one of the donuts on the CT metering on one of the transformers because there were three separate transformers was on backwards. So, they estimated that we might have been losing $4 or $5,000 a month. So, I'm not here to ask for
028more or go or go back any as as some would, but uh I just wanted to report that to you if you notice an increase. Um, we put the new metering on yesterday and it is definitely correct now, but Dwayne noticed it. As near as we can tell, it might have been that way for six or seven years. >> Wow. >> He said metering never never favors the electric company. It always favors the end user. So, I just want you to be aware that that it could be higher. Um, Linda went back to last July and um, you know, it was this was much hotter anyway. >> So, u, and the elementary school used a lot more, too. So, there may not be that much difference, but but it was one one transformer was backwards
029and wouldn't have been reading correctly. >> Okay. >> So, we'll finish up the information. >> That's all I had. I just wanted to bring it to your attention. All right. Thank you very much. >> You're welcome. >> Can't leave it like that. >> I was going to say just put one of the other ones back. Good. So, if I paid Gina now, you can turn it around. >> Remember now there's video of this. >> All right. Uh bring us to administrative reports. Um Vicki, you got anything for us? >> Of significant recommendation? >> I do. >> All right. Um, has Ross said anything to you about anything as far as wanting to relay any information to us about anything going on or >> No. >> All right. Uh, Paul, you got any anything you want
030to add? Anything going? >> Phones are working and everything's >> Yeah, phones are working. I'm still waiting for contract. So, for the phones, remember I was telling you, we were wanting to switch it over. It's a long lengthy process uh getting numbers ported in. So once I get that figure back, we'll know exactly about how much we're going to save, >> right? >> He gets said it takes a few weeks for him to get that document set up for us. >> Okay. >> I do have one question going back to Ross part of the um painting the elementary school. >> So the company has told us that they will be here now the first week in October. Write that down. >> It's on video. Okay. He promises. >> That's what I mean. I I I
031Okay. >> agree that this has been ongoing. Yes. >> 1st of October. He said >> the first week in October. >> Did he give you any kind of any idea what the length of the job is? >> No. >> Shouldn't be that long. Spraying it. >> Right. Right. >> Okay. All right. Thank you very much. >> All right. you there anything you want to add or any information or >> I mean you know I I will say the last couple weeks getting in the rooms like I think what is so special about Covington is the people in our buildings and I just that has really stood out to me as I'm in the buildings and talking to the teachers and the teacher assistants and um it reminds me of what a special place this is.
032That's all I have. >> I'm good. >> All right. uh upcoming dates. I was going to make sure I knew had that date correct for our next meeting. Um yeah, October the 13th. So will be our next uh regular session meeting and um we need a motion, a second to move to adjourn. >> Make a motion to adjurnn. >> I'll second. We're going to be here a while. I have a motion, a second to adjurnn. All in favor? >> I meeting is adjourned. >> Thanks for coming.